Item 9 - Award of Contract to Bellingham Marine Industries, Inc., for the Dock Repair ProjectMay 4, 2021, Item #9
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Summary:
AGENDA RE PO RT City of Poway
May 4, 2021
Honorable Mayor and Members of the City Council
Wendy Kaserman, Assistant City Manager Wk...
Roger Morrison, Senior Management Analys f.,v
(858) 668-4581 or rmorrison@poway.org
CITY COUNCIL
Award of Contract to Bellingham Marine Industries, Inc., for the Dock Repair
Project
In December 2020, multiple storms with high winds damaged portions of the boat dock at Lake Poway
that were not part of the 2017 dock replacement project. Staff is currently working with the contractor
that constructed the dock in 2017, Bellingham Marine Industries, Inc., to draft a contract to perform
the specialized repair work and ensure that in doing so no additional damage is done to the new dock.
Recommended Action:
It is recommended that the City Council authorize the Finance Director or their designee to
appropriate up to $100,000 to account 202020-41200 based on the final contract amount, waive the
formal bidding procedure described in Poway Municipal Code Chapter 3.28, award the contract for
dock repair to Bellingham Marine Industries, Inc., in an amount not to exceed $100,000 due to the
specialized nature of the work, and authorize the City Manager to execute all necessary documents
associated with the contract.
Discussion:
The concrete boat dock at Lake Poway was constructed in 2017 to replace a wooden dock that had
reached the end of its useful lifespan. To keep the project within budget, the City utilized the existing
gangway and the anchors in the lake that hold the dock in place. In December 2020, a storm with high
winds caused the dock to break away from one of the old anchors, which resulted in additional
movement of the dock. A second storm a few weeks later caused the gangway to rip off the front of
the dock, leaving only the waterline and electrical wiring connecting the dock and the gangway. This
also resulted in large pieces of concrete becoming detached from the front of the dock. For public
safety, the dock has been closed since that time.
Repair will require installation of a new gangway connection bracket to the front of the concrete boat
dock using the post-tension thru-rod connections, as well as replacement of the broken anchor. Dock
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May 4, 2021, Item #9
repair is a specialized procedure, and any attempt to de-tension the match-cast system could be
detrimental to the entire floating boat dock system. For this reason, staff has determined it would be
in the best interest of the City to have the repair conducted by the company that originally constructed
the dock, Bellingham Marine Industries, Inc. As such, staff recommends waiving the formal bidding
procedure described in the Poway Municipal Code Chapter 3.28 and awarding the contract to
Bellingham Marine Industries, Inc.
Staff has been working with Bellingham to finalize a contract, and is seeking approval in advance of
the finalization of the contract in order to expedite the repair, which is considered an emergency
repair. This is primarily to ensure that staff can move forward with the project once the amount and
contract are finalized and do not need to wait until the next City Council meeting for approval. Staff
recognizes that the public is anxiously awaiting the dock repair so they will once again have the
opportunity to fully enjoy Lake Poway and all of its amenities, including boating. Reopening the dock
will also restore the revenue stream provided by boat rentals, as well as potentially increasing revenue
from fishing licenses. Historically the months of January through April have generated over $45,000
in boating revenue alone.
Because the repair was not anticipated, no budgeted funds are currently available. Staff recommends
Council approval of an appropriation of up to $100,000 from the General Fund unassigned fund
balance. Staff further recommends authorizing the Finance Director or their designee to appropriate
up to the $100,000 based on the final contract amount.
Environmental Review:
The dock repair is Categorically Exempt from the California Environmental Quality Act (CEQA) as a
Class 1 Categorical Exemption, pursuant to Section 15301 (d) of the CEQA Guidelines, in that it involves
the rehabilitation of a damaged boat dock that will meet current public health and safety standards.
No permits from any resource agencies are required.
Fiscal Impact:
Council approval of staff recommendation would result in an appropriation of up to $100,000 from
General Fund unassigned fund balance. Staff recommends authorizing the Finance Director or their
designee to appropriate up to $100,000 to account 202020-41200 based on the final contract amount.
Sufficient funds are available for this request.
Public Notification:
None.
Attachments:
None.
Reviewed/Approved By:
'{~~ Wendyserman
Assistant City Manager
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Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
City Manager