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Item 2 - Approval of the May 17, 2021 Special, May 18 Regular and May 24 Special Meeting MinutesAGENDA REPORT CityofPoway DATE: TO: FROM: June 15, 2021 Honorable Mayor and Members of the City Council Vaida Pavolas, City Clerk '~ (858) 668-4535 or vpavolas@poway.org CITY COUNCIL SUBJECT: Approval of the May 17, 2021 Special City Council Meeting Minutes, May 18, 2021 Regular City Council Meeting Minutes and May 24, 2021 Special City Council Meeting Minutes Summary The City Council Meeting Minutes submitted hereto for approval are: • May 17, 2021 Special City Council Meeting Minutes • May 18, 2021 Regular City Council Meeting Minutes • May 24, 2021 Special City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the May 17, 2021 Special City Council Meeting Minutes, May 18, 2021 Regular City Council Meeting Minutes, and May 24, 2021 Special City Council Meeting Minutes. Public Notification: None. Attachments: A. May 17, 2021 Special City Council Meeting Minutes B. May 18, 2021 Regular City Council Meeting Minutes C. May 24, 2021 Special City Council Meeting Minutes Reviewed/ Approved By: Wend~ aserman Assistant City Manager 1 of 11 Reviewed By: Alan Fenstermacher City Attorney June 15, 2021, Item #2 NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL SPECIAL MEETING MINUTES May 17, 2021 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Special Meeting to order at 10:01 a.m. ROLL CALL John Mullin, Caylin Frank, Dave Grosch, Barry Leonard, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Vaida Pavolas; Finance Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy PUBLIC COMMENT None. CONSENT CALENDAR None. COUNCIL-INITIATED ITEMS None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) None. CITY MANAGER ITEMS: None. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) CLOSED SESSION 2 of 11 ATTACHMENT A June 15, 2021, Item #2 City of Poway -Minutes -May 17, 2021 1 . Conference with Labor Negotiators Government Code Section 54957 .6 Designated City Representatives: Chris Hazeltine, Wendy Kaserman, Aaron Beanan and Jodene Dunphy Employee Organizations: Poway Firefighters' Association, Teamsters, Management/ Confidential Group At the request of City Attorney Alan Fenstermacher, Mayor Vaus adjourned the meeting into Closed Session at 10:03 a.m. City Council came out of Closed Session at 1 :36 p.m. and Mr. Fenstermacher announced that there was no reportable action. ADJOURNMENT The meeting adjourned at 1 :37 p.m. 3 of 11 Vaida Pavolas, CMC City Clerk City of Poway, California June 15, 2021, Item #2 NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES May 18, 2021 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL John Mullin, Caylin Frank, Dave Grosch, Barry Leonard, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Vaida Pavolas; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy; Public Works Director Eric Heidemann; Fire Chief Jon Canavan; Captain Dave Schaller, Sheriffs Department (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Leonard led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. PRESENTATIONS None. PUBLIC COMMENT Yuri Bohlen, via teleconference, spoke regarding the City's investment policy. 4 of 11 ATTACHMENT B June 15, 2021, Item #2 City of Poway -Minutes -May 18, 2021 Pete Neild, via teleconference, inquired about a 24-hour pharmacy and expressed traffic concerns with current road work. Pierra Moise, Roneet Lev and Setera Anderson, via email, expressed support for a smoke free outdoor dining policy. CONSENT CALENDAR Motioned by Mayor Vaus, seconded by Councilmember Frank to approve Consent Calendar Items 1 through 7. Motion carried by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Mullin, Frank, Grosch, Leonard, Vaus None None None None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Approval of the April 20, 2021 Regular City Council Meeting Minutes 3. Adoption of Resolution No. 21-024 entitled "A Resolution of the City Council of the City of Poway, California, Finding and Declaring the Continued Existence of an Emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic" 4. Award of Agreement with Pond & Company for Reservoir Cathodic Protection Services 5. Approval of Consultant Agreement with KOA Corporation for Design Services for the Local Road Safety Plan (LRSP) Preparation; RFP No. 21-022 6. Acceptance of the Water Valve Replacement Project; Bid No. 20-010 with Piperin Corp., as Complete 7. Award of Contract to T.E. Roberts, Inc. for the Bowron Road Sewer Upsize Project; Bid No. 21-015 ORDINANCES FOR INTRODUCTION None. ORDINANCES FOR ADOPTION None. PUBLIC HEARINGS 8. Adoption of the City of Poway's Water Shortage Contingency Plan Mayor opened the public hearing at 7:07 p.m. Utilities Administrator Jessica Parks presented the report along with a PowerPoint presentation. Ms. Parks explained that staff has developed its Water Shortage Contingency 5 of 11 June 15, 2021, Item #2 City of Poway -Minutes -May 18, 2021 Plan to establish new water use regulations, including standardizing water shortage contingency levels for all water agencies, that complies with both Poway Municipal Code Chapter 8.94 and Senate Bill 606 regulations. Yuri Bohlen, via teleconference, spoke in opposition to water conservation efforts under the current water rate structure. Mayor closed the public hearing at 7: 13 p.m. Council discussion ensued regarding Poway's reliable water supply. Motioned by Mayor Vaus, seconded by Deputy Mayor Leonard to adopt Resolution No. 21-025 entitled "A Resolution of the City Council of the City of Poway, California, Adopting the City of Poway's Water Shortage Contingency Plan". Motioned carried unanimously. 9. Resolution Confirming and Authorizing Recovery of Costs Incurred to Abate Public Nuisance at 137 46 Frame Road Mayor opened the public hearing at 7:18 p.m. City Attorney Alan Fenstermacher presented the report and gave an overview of the history of code compliance efforts related to the accumulation of junk on the property since 2018. Mr. Fenstermacher explained that the City provided the property owners with additional time to voluntary comply many times, and noted that it was only after the issuance of the warrant, did the property owners finally bring the property into reasonable compliance with the Poway Municipal Code (PMC). He further explained that the City is entitled to recover its cost to abate the nuisance because the City was forced to obtain a warrant to induce compliance. He noted that the City previously obtained an inspection and abatement warrant which forced the property owners to come into reasonable compliance with the PMC, however, the property fell back out of compliance, resulting in this action. The City did not seek to recover the cost associated with the first warrant. No speakers. Mayor closed the public hearing at 7:23 p.m. Council discussion ensued. Motioned by Councilmember Grosch, seconded by Deputy Mayor Leonard to adopt Resolution No. 21-023 entitled "A Resolution of the City Council of the City of Poway, California, Confirming Costs Incurred to Abate A Public Nuisance at 13746 Frame Road." Motion carried unanimously. 10. Resolution Adopting an Amendment to the TransNet Local Street Improvement Program List of Projects for Fiscal Years 2020-21 through 2024-25 Mayor opened the public hearing at 7:27 p.m. 6 of 11 June 15, 2021, Item #2 City of Poway -Minutes -May 18, 2021 City Engineer Melody Rocco presented the report. No speakers. Mayor closed the public hearing at 7:30 p.m. Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No. 21-026 entitled "A Resolution of the City Council of the City of Poway, California, Adopting An Amendment to the Transnet Local Street Improvement Program of Projects for Fiscal Years 2020-21 through 2024-25", and amend the Fiscal Year 2020-21 Capital Improvement Program Budget to reflect an increase in projected TransNet revenue of $109,000 and appropriate those funds to the Espola Road Safety Improvements (Phase 2) Projects STR0001. Motion carried unanimously. STAFF REPORTS 11. Acceptance of the McCarthy Family Foundation Grant to Support a New Poway Center for the Performing Arts Endowment Assistant City Manager Wendy Kaserman presented the report and explained that following the April 6, 2021 City Council workshop, the City received a letter from the McCarthy Family Foundation which outlined general terms for the use of the $1 million grant offer. She explained that the Foundation will provide $30,000 to conduct the fundraising feasibility study discussed at the April 6, 2021 workshop. Following the results of the feasibility study, the remaining $970,000 will be provided to the City as seed money to start a new PCPA endowment. Ms. Kaserman concluded that the endowment will be used to help support the PCPA along with fundraising options that the study determines. Janet Lettang, via teleconference and email, expressed support for accepting the grant. Kate Hirsh, via teleconference, expressed support for accepting the grant. Jana Johnson, via email, expressed support for the grant. Council expressed gratitude and appreciation to the McCarthy Family Foundation and its president, Rachel McCarthy Henneforth, for their generous donation and dedication to the arts in Poway. Motioned by Mayor Vaus, seconded by Councilmember Frank to adopt Resolution No. 21-027 entitled "A Resolution of the City Council of the City of Poway, California, Accepting the McCarthy Family Foundation Grant to Support A New Poway Center for the Performing Arts Endowment" and authorize staff to work with the McCarthy Family Foundation to execute an agreement clarifying the financial terms of the grant/endowment. Motion carried unanimously. 12. Approval for Establishing Guidelines for City Issued Proclamations City Manager Chris Hazeltine presented the report to request City Council direction on establishing guidelines for City issued proclamations that have a direct significance to Poway. He explained that staff is recommending refraining from issuing duplicative proclamations that have a Federal, State or County focus. No speakers. 7 of 11 June 15, 2021, Item #2 City of Poway -Minutes -May 18, 2021 Council discussion ensued in support of the guidelines developed by the City Manager's Office and issuing Poway-focused proclamations. In addition, Council expressed interest in posting the guidelines on the City's website, creating an option for online submissions, and generally limiting public presentation participants to six people. Council provided direction to staff to establish guidelines for City issued proclamations that focus on proclamations that are uniquely Poway and have demonstrated a distinct and direct relevancy to a Poway school, longstanding organization or individual. WORKSHOPS None. COUNCIL-INITIATED ITEMS None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) The Mayor and Council made announcements and reported on various events taking place in the City. No action was taken. Councilmember Mullin reported that he attended a recent meeting of the Finance Committee and Metro Wastewater JPA. Councilmember Frank reported on a new MTS mobile application that is now available for ticket purchases. CITY MANAGER ITEMS: None. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) City Attorney Alan Fenstermacher announced that there was no reportable action at the Closed Session held on Monday, May 17, 2021. He further announced that the Closed Session scheduled for tonight's meeting has been cancelled. CLOSED SESSION 13. Conference with Labor Negotiators Government Code Section 54957.6 Designated City Representatives: Chris Hazeltine, Wendy Kaserman, Aaron Beanan and Jodene Dunphy Employee Organizations: Poway Firefighters' Association, Teamsters, Management/ Confidential Group ADJOURNMENT The meeting adjourned at 7:52 p.m. 8 of 11 June 15, 2021, Item #2 9 of 11 City of Poway -Minutes -May 18, 2021 Vaida Pavolas, CMC City Clerk City of Poway, California June 15, 2021, Item #2 NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL SPECIAL MEETING MINUTES May 24, 2021 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Special Meeting to order at 10:31 a.m. ROLL CALL John Mullin, Caylin Frank, Dave Grosch, Barry Leonard, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Vaida Pavolas; Finance Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy PUBLIC COMMENT None. CONSENT CALENDAR None. COUNCIL-INITIATED ITEMS None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) None. CITY MANAGER ITEMS: None. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) CLOSED SESSION 10 of 11 ATTACHMENT C June 15, 2021, Item #2 City of Poway -Minutes -May 24, 2021 1 . Conference with Labor Negotiators Government Code Section 54957.6 Designated City Representatives: Chris Hazeltine, Wendy Kaserman, Aaron Beanan and Jodene Dunphy Employee Organizations: Poway Firefighters' Association, Teamsters, Management/ Confidential Group At the request of City Attorney Alan Fenstermacher, Mayor Vaus adjourned the meeting into Closed Session at 10:33 a.m. City Council came out of Closed Session at 12:09 p.m. and Mr. Fenstermacher announced that there was no reportable action. ADJOURNMENT The meeting adjourned at 12:10 p.m. 11 of 11 Vaida Pavolas, CMC City Clerk City of Poway, California June 15, 2021, Item #2