Item 5 - Acceptance of Ext. of 18-19 St Maint Proj Contract for 20-21 St Maint Proj; Bid 18-022 Second Amendment with American Asphalt South, Inc., as CompleteJuly 20, 2021, Item #5DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA RE PO RT City of Poway July 20, 2021 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services~ Jeff Beers, Special Projects Engineer (858) 668-4624 or jbeers@poway.org CITY COUNCIL Acceptance of the Extension of the 2018-2019 Street Maintenance Project Contract for the 2020-2021 Street Maintenance Project; Bid No. 18-022 (Second Amendment) with American Asphalt South, Inc., as Complete On June 16, 2020, the City Council awarded the contract for the Extension of the Fiscal Year 2018-2019 Street Maintenance Project Contract for the Fiscal Year 2020-2021 Street Maintenance Project; Bid No. 18-022 to American Asphalt South, Inc. in the amount of $1,153,978.65. This action will accept the project as complete. Recommended Action: It is recommended that the City Council: (1) Accept the Extension of the 2018-2019 Street Maintenance Project Contract for the 2020-2021 Street Maintenance Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Release the Everest Reinsurance Company Bond for Material and Labor in the amount of $1,153,978.65; and (4) Retain the Everest Reinsurance Company Bond for Faithful Performance for a period of one year. Discussion: The 2020-2021 Street Maintenance Project (FY 2020-21 Project) placed approximately 4.2 million square feet of type II and 166,000 square feet of type I emulsion aggregate slurry and approximately 314,000 square feet of polymer modified chip seal and raised 207 water, sewer, and monument lids flush to grade. The scope of the FY 2020-21 Project included placement of street maintenance treatments on streets within Street Maintenance Zone 2. The streets are located south of Lake Poway Road, east of Midland Road and north of Poway Road. The work is also located on both sides of Twin Peaks Road from Espola Road to Midland Road and on both sides of Espola Road from Sandhill Road to Poway Road excluding Titan Way to Twin Peaks Road. This section of Espola Road was excluded until the completion of the Espola Road Safety Improvements project. 1 of 2
July 20, 2021, Item #5The rehabilitation of the Community Park parking lot was originally scheduled to be completed with the 2019-2020 Street Maintenance Project. With the construction of the new Mickey Cafagna Community Center (Community Center) it was determined that the rehabilitation of the parking lot would be rescheduled to the spring of 2021, prior to the completion of the new Community Center. A change order was processed and paid from the Community Center project budget (BDG0001) to cover the cost associated with this additional work. The slurry seal of the Community Center parking lot is now complete. There was one Change Order to zero-out the exact quantities constructed with the estimated quantities in the contract bid schedule which reduced the contract by $33,939.96. The final contract amount is $1,120,038.69. In February 2021, the City Council partially accepted the project as complete to allow for the release of retention on the completed contract items. This action will accept the remaining contract and change order work as complete. Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: None. Public Notification: None. Attachments: None. Reviewed/ Approved By: We~dy serman Assistant City Manager 2 of2 Reviewed By: Alan Fenstermacher City Attorney Approved By: cfffrkz City Manager