2021 06-01CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
June 1, 2021
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Deputy Mayor Leonard called the Regular Meeting to order at 7:01 p.m.
ROLL CALL
John Mullin, Caylin Frank, Dave Grosch, Barry Leonard
ABSENT
Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; City Clerk Vaida Pavolas; Development Services Director Bob Manis; Finance
Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy;
Public Works Director Eric Heidemann; Fire Chief Jon Canavan; Captain Dave Schaller, Sheriff's
Department
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Councilmember Frank led the Pledge of Allegiance.
MOMENT OF SILENCE
Deputy Mayor Leonard led a moment of silence.
PRESENTATIONS
None.
0924
City of Poway — Minutes — June 1, 2021
PUBLIC COMMENT
None.
CONSENT CALENDAR
Motioned by Councilmember Mullin, seconded by Councilmember Grosch to approve
Consent Calendar Items 1 through 10. Motion carried by the following roll -call vote:
Ayes: Mullin, Frank, Grosch, Leonard
Noes: None
Abstained: None
Absent: Vaus
Disqualified: None
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Approval of the May 4, 2021 Regular City Council Meeting Minutes
3. Adoption of Resolution No. 21-032 entitled "A Resolution of the City Council of the City of
Poway, California, Finding and Declaring the Continued Existence of an Emergency within
the City due to the Novel Coronavirus (COVID-19) Global Pandemic"
4. Adoption of Resolution No. 21-028 entitled "A Resolution of the City Council of the City of
Poway, California, Approving an Adjustment to EDCO Waste and Recycling Services' Rate
Schedule"
5. Award of Agreement for Street Sweeping Services, Cannon Pacific Services, Inc. d/b/a Pacific
Sweeping; RFP No. 21-025
6. Award of Agreement with Siemens Industry, Inc. for Heating, Ventilation and Air Conditioning;
RFP No. 21-020
7. Approval of Agreement Between the City of Poway and TicketSearch North America LLC for
Box Office Ticketing Software at the Poway Center for the Performing Arts
Jana Johnson, Janet Lettang and Kate Hirsch submitted email correspondence in support of
the agreement.
8. Acceptance of the Welcome to Poway Sign Replacement Project; Bid No. 21-002 with New
Century Construction, Inc. as Complete
9. Award of Contract to L.C. Paving & Sealing, Inc., for the FY 2020-21 ADA Barrier Removal -
Lake Poway Pathways Project; Bid No. 21-016
10. Award of Agreement to Wittman Enterprises, LLC for Emergency Medical Services Billing and
Collection Services through Cooperative Purchase
0925
City of Poway — Minutes — June 1, 2021
ORDINANCES FOR INTRODUCTION
None.
ORDINANCES FOR ADOPTION
None.
PUBLIC HEARINGS
11. Adoption of the City of Poway's 2020 Urban Water Management Plan and Addendum to the
City of Poway's 2015 Urban Water Management Plan
Deputy Mayor Leonard opened the public hearing at 7:03 p.m.
Utilities Administrator Jessica Parks presented the report along with a PowerPoint
presentation. Ms. Parks discussed the 2020 Urban Water Management Plan, Addendum to
the City of Poway's 2015 Urban Water Management Plan and the projected weather water
demands. In response to Council inquiry, Ms. Parks explained that the status of the Delta
Conveyance Project is in the beginning phase as the State needs information from each water
supplier to complete their EIR.
No speakers.
Deputy Mayor Leonard closed the public hearing at 7:13 p.m.
Council discussion ensued.
Motioned by Councilmember Mullin, seconded by Councilmember Frank to adopt
Resolution No. 21-029 entitled "A Resolution of the City Council of the City of Poway,
California, Adopting the City of Poway's 2020 Urban Water Management Plan" and
Resolution No. 21-030 entitled "A Resolution of the City Council of the City of Poway,
California, Adopting an Addendum to the 2015 Urban Water Management Plan."
Motioned carried 4/0/1, with Mayor Vaus absent.
STAFF REPORTS
12. Provide Water Infrastructure Improvement Program Update and Adopt a Resolution
Authorizing Reimbursement of Certain Water Capital Improvement Expenditures from the
Proceeds of Future Indebtedness
Principal Civil Engineer for Public Works Utilities Shadi Sami presented the report along with
a PowerPoint presentation. Ms. Sami shared a video and stated that the water infrastructure
improvement program is a multigenerational water improvement program. The Water
Infrastructure Improvement Program is the largest water capital improvement program that
the City has undertaken. This program will add redundancy and resiliency to our water system
and consists of significant improvements to our existing 10 MG storage reservoir (Clearwell)
that has reached the end of its useful life and a new treated water connection with the San
Diego County Water Authority. The improvements to the Clearwell require a bypass system
to bypass the Clearwell and take it offline. The bypass system is the first project in the series
of projects and is referred to as the Clearwell Bypass Project.
0926
City of Poway — Minutes — June 1, 2021
The program has been discussed at City Council meetings on a number of occasions. It has
been brought to the City Council as an informational item, to provide updates and to request
approval of the various components on March 18, 2020, June 16, 2020, October 20, 2020,
November 17, 2020, March 16, 2021, April 20, 2021, and June 1, 2021. A Town Hall Meeting
was held on May 10, 2021 to provide program information to Poway residents.
Director of Finance Aaron Beanan presented an update regarding the financing plan for the
program. Mr. Beanan explained that the reimbursement resolution helps minimize impacts
from this program to ratepayers by providing financing flexibility and preserving tax-exempt
status. Mr. Beanan stated the approval of the reimbursement resolution does not obligate the
Council to issue debt and does not authorize the issuance of debt. He stated staff would return
to Council for their consideration of any debt issuances related to the water program.
No speakers.
Council discussion ensued.
In response to Council inquiry, Ms. Sami explained that there was a six-month gap between
the bypass and Clearwell replacement since the City was not sure of subsurface conditions
under the existing Clearwell. The City will not be able to investigate until the Clearwell is
offline.
Motioned by Deputy Mayor Leonard, seconded by Councilmember Grosch to adopt
Resolution No. 21-031 entitled "A Resolution of the City Council of the City of Poway,
California, Regarding Its Intention to Issue Tax -Exempt Obligations for Its Water
System." Motion carried 4/0/1, with Mayor Vaus absent.
WORKSHOPS
None.
COUNCIL -INITIATED ITEMS
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 - (G.C.
53232(d))
Council made announcements and reported on various events taking place in the City. No action
was taken.
CITY MANAGER ITEMS:
None.
CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session)
City Attorney Alan Fenstermacher announced that there was no reportable action at the Closed
Session held on Monday, May 24, 2021.
0927
City of Poway — Minutes — June 1, 2021
ADJOURNMENT
The meeting adjourned at 7:48 p.m.
0928
Harrington ebora Harrington
Interim City Clerk
City of Poway, California