Directors' Notes 06-03-20
DATE: June 3, 2020
TO: Chris Hazeltine, City Manager
FROM: Faviola Medina, City Clerk
CONTACT: (858) 668 – 4535 or fmedina@poway.org
SUBJECT: City Clerk: Weekly Notes (May 20 – June 2, 2020)
LEGISLATIVE:
Processed May 20 – June 2, 2020 Fiscal Year to Date
Permanent Records Indexed 158 14,369
PUBLIC RECORDS REQUESTS:
Effective June 1, the organization is either in-office or telecommuting. As such, we will begin adhering to
the 10-day deadline for Public Records Act Requests, however, as staff adjusts back into the groove of
things, we may still see a delay in responding.
Pending:
Name Subject of Request
Voice of San Diego first 100 emails beginning January 1, 2020 with the keywords 1)
Coronavirus; 2) Virus; 3) COVID-19; 4) COVID; 5) Crisis; 6) Epidemic; and/or
7) Pandemic
Olps, Chris communications from the City of Poway (city manager, staff, council) with
federal, state or other local city entities to refine or change policy related
to the actions taken in response to COVID-19
Rothbart, Michael 1) Any and all photographic and/or video files pertaining to any
complaint(s) about property 14441 Range Park Rd, Poway CA
92064 created, received, stored, or otherwise disseminated during 5-1-18
to present; 2) Any and all related communications, records, letters,
emails, photos, video, and other documents provided to the City Attorney,
including but not limited to, those by Michael and/or Susan or Suzanne
Fitzgibbons, 14449 Range Park Rd from 5-1-18 to present; and 3) Any and
all related emails, memorandum, notes, or other documents to or from
any City Staff from 5-1-18 to present. Requester provided keywords for
global email search
Pending (continued):
Completed:
Name Subject of Request
McCondichie, Richard Any information regarding building permits, sewer connection date,
demolition permits, hazardous materials, hazardous waste,
underground storage tanks, above-ground storage tanks or unauthorized
releases of hazardous materials to the subsurface or
remediation for the 13425 Community Road (Walmart)
Olps, Chris Statistics being kept on the PEARL program
Jordan, Janie Listing of all employee names, email addresses, title/position and
department/location in excel
Name Subject of Request
Rothbart, Michael List of any and all permits applied for and/or granted pertaining to any
type of construction, grading, driveway, carport, barn, or
other structure or structural work, fencing, clearing, grading, roofing, or
re-roof for 14449 Range Park Rd, Poway, CA 92064 for
applicant Michael and/or Suzanne Fitzgibbons and/or any contractor
and/or other party acting on their behalf. Date range is
1990 to present. Please provide permit number, date of original
application, and type of work for each permit either applied for
or issued
Roth, Danielle As-builts for vacant parcel 323-280-10
Austin, Brad 1) every unrefunded cash escrow, cash deposits, cash performance
bonds which have been deposited but not returned or refunded to the
developer; 2) vendor check/uncashed check/stale-dated check for more
than 6 months and equal or greater to $1,000.00; and property tax
overpayments, or unclaimed/unredeemed tax lien certificates refundable
for over 6 months
Attal, Sam permit file, plot plan, certificates of occupancy, any old or existing
violations, any documentation pertaining to gate installation and/or
maintenance associated with property located at 16203 Martincoit Road
Zangeneh, Bernard building permits, certificates of occupancy and active code violations for
14261 and 14269 Danielson Street
Britts, Jim open code violations 01/01/2020-05/23/2020
CITY OF POWAY MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Wendy Kaserman, Assistant City Manager
DATE: June 3, 2020
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Date Time Location
Kid’s Night Out June 5 4:30-8:30pm Meadowbrook Gym
Summer Contract Camps June 15 Various All Facilities
Lake Poway Day Camp June 15 8:00am Lake Poway
• The City of Poway’s PLAY Scholarship Program is available for Poway residents
who are 17 years old or younger, or who are developmentally disabled (any age).
Although scholarship qualification is typically based on annual income, staff
identified a new process to also accept proof of monthly income. This adjustment
will enable residents temporarily impacted by COVID-19 to take advantage of the
program and participate in classes and camps at a reduced price.
• The Poway Skate Park opened to the public on June 1 with posted
recommendations for COVID-19 social distancing. Use has been observant of the
protocols and limited.
• Community Park staff took swift action to implement new operating procedures for
Kid’s Night Out on June 5. This included relocation to a larger facility, program
supply adjustments, and efforts to minimize large interactive group activities and
maximize small group fun!
• Lake Poway reopened to boating on Wednesday, June 3. Staff collaborated with
Public Works to identify acceptable cleaning methods and adjusted operations
accordingly. To maximize use and ensure proper sanitation, only all-day rentals
are available at this time.
• With the exception of swim lessons/classes, summer program registration opened
on May 26. First-day contract class registrations for 2020 were up by 19.6% over
2019, however the aquatics revenue will be missed. Summer camp registration
remains ongoing and the Lake Poway Day Camp is now full.
Community Services Department Bi-weekly Report
June 3, 2020
Page 2 of 2
• Due to COVID-19, the Old-fashioned Fourth of July event has been canceled.
Staff is reaching out to vendors, entertainers, and sponsors to ensure notification.
The weekly Farmers Market will operate per standard Saturday operation.
• Staff from several departments met to discuss the July 4 Fireworks Show. Agenda
items included safety, traffic control, public messaging, viewing from the Lake
Poway Recreation Area and resource capacity and availability.
• Staff worked methodically to adjust programming to incorporate County summer
camp guidelines into programming. Actions included new rotation schedules for
activities, increased purchasing of supplies, development of revised
communication for participant families, reorganization of groups to ensure social
distancing, and increased sanitation procedures.
• The first session of the summer swim lesson program, which was to begin on June
15, has been canceled. Guidance from regulatory agencies and the American Red
Cross has been received and County authorization and other factors related to
lifeguard use and restricted training will determine how and when the Poway Swim
Center will resume operations. Staff is reviewing any existing information, sharing
information with other agencies, and developing operational scenarios for
consideration.
• Staff for the Poway Center for the Performing Arts met to briefly discuss the Event
Safety Alliance Reopening Guide. The document is intended for event
management professionals and includes information on public education, venue
sanitation, patron and performer entry/exit and safety, and front of house, ticketing
and technical services.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Bob Manis, Director of Development Services
DATE: June 3, 2020
SUBJECT: Director’s Notes
PLANNING
“The Farm in Poway” Specific Plan (SPP18-001)
On June 2nd, the Final Environmental Impact Report (FEIR) and Final Draft Specific Plan were
released to the public. The FEIR includes responses to public comments. A link to the documents
can be found on the Development Services webpage: https://poway.org/329/Recent-Projects-
Environmental-Documents. The City Council public hearing to review the draft proposal is scheduled
for June 16th and the public notifications were sent on June 3rd. The Farm in Poway is a 117 acre
specific plan and development project proposed at the former StoneRidge golf course. The project
proposes 138 single-family homes and 22 twin homes (160 total units), as well as open space,
agricultural, recreational and retail uses.
Poway Lodge 140 Room Hotel at Maderas Country Club (Old Coach Golf Estates Specific Plan
Amendment)
On May 14th, a resubmittal was received for the Old Coach Golf Estates Specific Plan amendment
proposal to allow for a hotel with up to 140 rooms within the envelope of the existing golf course. To
be consistent with the previous EIR addendum for the 240 room hotel proposal in 2016, the hotel is
required to be two-stories or less, and less than 100,000 square feet in floor area. Only proposed
textual amendments to the Specific Plan were received to allow the hotel (no development plans
provided). The addition of a hotel as an allowable land use within the specific plan area would require
approval by the City Council and then require adoption by the voters of the City at a special or general
election. They may request City Council review in July 2020 to be considered for the November
ballot if the City Council approves the proposal.
Kiwanis 20/20 Food Drive – 13325 Civic Center Drive (TUP20-009)
On June 2nd, a Temporary Use Permit was issued for the Kiwanis 20/20 Food Drive to be held at
the City Hall parking lot on Saturday, June 6th from 9:00 a.m. to 1:00 p.m. Participants are invited
to drive by and drop 20 pounds (or more!) of non-perishable packaged food items and bring a $20
cash or check donation. All proceeds go to Poway’s Community Food Connection (CFC). Public
Works will provide traffic cones for the event.
Habitat Conservation Plan Annual Report Submittal Extension
A condition for the Implementation Agreement for Habitat Conservation Plan requires that an annual
report shall be prepared and submitted to the United States Fish and Wildlife Service and the
California Department of Fish and Wildlife by June 1st of each year. Both agencies have agreed to
extend the submittal deadline to June 19th due to the unusual circumstances of the COVID-19
pandemic. Staff will submit before the extended deadline.
Director’s Notes
June 3, 2020
Page 2
Verizon Wireless Communications Facility at Poway High School (CUP20-001)
On June 1st, a Conditional Use Permit (CUP) modification was approved for Verizon Wireless. The
project consists of the relocation and replacement of six antennas and six remote radio units (RRU)
mounted onto a new 90-foot tall light pole located 50 feet west of the existing light pole at Poway
High School’s athletic field.
CAPITAL IMPROVEMENTS
Water Treatment Plant Chemical Building and Tank Farm Upgrades
The contractor has completed 16 out of the 28 valves in the filter gallery. Six more valves will be
installed and fully integrated this week. The level indicators on the chemical tanks are also
scheduled to be installed this week pending fabrication of parts. The remaining valves are 24-inch
diameter and will require additional resources and coordination with City staff. Due to the combined
factors of pandemic response scheduling and existing Public Works operations staff shortages,
replacement of these final valves is tentatively scheduled for the end of June.
2019-2020 Street Overlay
The contractor is processing the final permits to start construction of the first phase of construction.
The scope of this year’s project includes: Espola Road, from Sand Hill Road to Titan Way, Espola
Road from Twin Peaks Road to Range Park Road, Twin Peaks Road from Espola Road to Midland
Road, Tierra Bonita Road from Twin Peaks Road to Fiddletown Road, Belvedere Road from 13864
to the south end, Del Poniente Road from Huntington Gate Road to Espola Road and Pomerado
Road from Bernardo Heights Parkway to the northern City limit. This work has been coordinated with
the Zone 2 Street Maintenance Project. Phase 1 is the replacement of pedestrian ramps at
intersections that are within the boundaries of the asphalt overlay which starts on June 15th.
Mickey Cafagna Community Center
The construction of all the under-slab utilities, such as water, electrical, and sewer are progressing
towards the first concrete placement on June 11th for the slab of the multi-purpose block. Foundation
reinforcing steel is being placed in the excavated footings of the classroom block and footings are
being dug for the office block.
Staff received two proposals to provide the office cubical furniture. Proposals will be reviewed by
multiple staff for completeness. At first review, both proposals appear to be within the allotted
budget.
Multipurpose Block foundations being prepared for concrete placement on June 11th.
Director’s Notes
June 3, 2020
Page 3
Classroom Block reinforcing steel being placed in the footings.
Espola Road Safety Improvements
During the month of May SDG&E was unable to complete any construction activities. SDG&E’s
cabling crews had previously completed all work in the 20A portion (southern end) that could be
done without non-critical planned outages. SDG&E is considered an essential business and their
work, including construction operations, is continuing during Covid-19. However, there is an
exception for service cutover work. They have postponed all non-critical planned outages, while
continuing with those related to public safety, emergencies and wildfire mitigation. Once outage
restrictions are lifted (estimated June/July timeframe) the cabling crews plan to capitalize on outages
that will allow for conversion of the 20B portion along with the 20A portion to avoid multiple
interruptions to customers. SDG&E’s contractor, VetSource, has several punchlist items related to
the underground infrastructure that still need to be completed. SDG&E office staff that are working
remotely continue to work on resolving outstanding easement and encroachment issues prior to
cabling of the 20B portion (northern end). This includes potential relocation of two
transformers. Once these are resolved VetSource will finalize the as-built drawings and any
outstanding punchlist items. SDG&E has provided as-built drawings for the 20A portion. This project
has a new liaison from SDG&E, Alicia Beskid. She has been very responsive and is providing staff
with weekly project updates. The City’s consultant has been working on the design plans for the
remaining improvements and will be submitting plans for review next week. Public Works staff
continues to monitor and refresh the erosion control devices and trim weeds in the pathway area
along Espola Road, south of Del Poniente Road.
LAND DEVELOPMENT
Gary Sinise Foundation – Stacy Residence
The City has returned signed mylars to the applicant for copies. Once the copies and mylars have
been returned to the City, the preconstruction meeting will be held, and the grading permit will be
issued for the proposed single-family residence on Sagewood Lane.
Poway Commons Precise Grading
City staff has received the first submittal of the precise grading package for the proposed residential
and mixed-use development on parcels on the south side of Poway Road near Quate Court and
Civic Center Drive/Tarascan Drive.
Director’s Notes
June 3, 2020
Page 4
Diaz Subdivision
City staff returned the second review of the final map for the two-lot subdivision located on Olive
Tree Lane.
PakBaz Ghorishi Residence
City Staff received the second submittal for the grading associated with the proposed retaining walls
on Eastvale Road.
STORMWATER
Illicit Discharge
The Outpost project had an illicit discharge to Rattlesnake Creek beginning on Thursday, May
21st. Public Works staff notified Stormwater staff that water in Rattlesnake Creek in Community
Park looked excessively dirty and provided pictures. Staff was able to trace the discharge upstream,
through the storm drain system to the Outpost project located just blocks east on Poway Road. This
project has a permit with the State Water Board for dewatering groundwater. They were in the
process of cleaning out the filtering system for the groundwater when the bypass filter filled with
sediment and became clogged. Muddy groundwater was discharged into the storm drain system
and ultimately into the creek without any filtration. Engineering Inspection staff issued an immediate
stop work notice to cease construction activity, cease the discharge into the storm drain system, and
focus on remediation of the groundwater filtering system. Staff notified the Regional Water Quality
Control Board of the illicit discharge, as required, within 24 hours. Construction did not cease and
the discharge into the creek continued.
On May 22nd, Engineering Inspection staff issued another immediate stop work notice because staff
was aware that “chocolate milk” looking water was continuing to discharge into Rattlesnake
Creek. City staff members met with the construction team to discuss the issues and provide
recommendations for cleanup and alternate discharge locations until the groundwater was able to
be completely filtered within compliance regulations again. Although construction did cease,
groundwater pumping and the discharge continued through the holiday weekend. City staff issued
citations to the owner and contractor for the continuous violations. The Regional Water Quality
Control Board conducted a site visit with City staff as well to assess the situation and gather
information for their own investigation. Last week the contractor made progress by getting the
filtering system back in place and functioning properly, cleaning up the surface around the filtering
system, and performing a field test to verify the discharge water was in compliance with discharge
pollutant parameters. The stop work notice has been lifted pending the final lab results of the water
sample to give verification that the groundwater discharge is within allowable pollutant
parameters. City staff is continuing to work with the contractor to address the issue and determine
further clean up requirements.
INSPECTION
Outpost
Poway Road (G18-0002) - Work continues. The contractor has placed the eighth concrete floor
section out of nine total sections. Traffic control was placed without any major disruption. This week
the contractor is working on excavating, hauling spoils, and drilling and anchoring of remaining tie-
downs in preparation for the final floor placement. A Stop Work Notice was issued on May 20th for
groundwater discharging after sediment from the site was discharged to Poway Creek. The following
day the contractor resumed work creating additional discharge while still under a Stop Work Notice.
Director’s Notes
June 3, 2020
Page 5
The contractor was issued a second Stop Work Notice and required to stop all construction activities
until the stormwater issue has been resolved. The Stop Work Notice was lifted on May 27th after the
contractor sampled and tested the discharge water. Forming and tying rebar for the first-floor podium
deck and support columns progresses. This week an additional sediment discharge was found and
another Stop Work Notice for groundwater discharging has been issued. The contractor will be
allowed to continue other site activities as long as they are not discharging any groundwater until the
Stop Work Notice has been lifted.
Aria Estates
Danes Road (G19-0009) (WI19-003) - Underground utility installation continues. SDG&E is
scheduled to inspect underground dry utilities. Once inspected and approved the contractor will begin
backfilling followed by road construction. Excavation of retaining walls for pads and for the required
storm water basin have begun.
Vantage Point
Kirkham Way (G18-0008) (STI18-003) - The contractor continues to work on fine grade. Compaction
of subgrade, base course and asphalt placement in drive aisles and parking areas is on-going.
Drainage work is in different stages of construction. Landscape work continues throughout the site
with irrigation work and planting being performed in nearly all areas. Asphalt placement continues
this week.
Wimbrough Residence
15121 Sycamore Canyon Road (G19-0010) - The contractor has completed all grading and has
submitted line and grade and compaction certifications.
AT&T Small Cell Pole Replacement
Various Locations (STI-19-002) - This project includes the addition of 5-G antennas on streetlights
at sixteen locations. Eleven locations are installations on existing streetlight poles within the
business park and five locations include replacement of the existing streetlight pole, one in the
business park and four closer to the center of Poway. Of the sixteen locations, five have been
completed. AT&T has several subcontractors continuing work at all locations.
Simeon SFR
Old Winemaster Way (MDRA17-033) - Work is near complete. A punch list was generated and
delivered to the homeowner to aid in the close out portion of the project.
Cox Communications Expansion
Midland Road (CUP16-012) - The contractor has completed the building core. Work on the façade
continues.
The Hop Stop
Midland Road (MDRA18-039) - Work on the building improvements continues. The contractor has
inquired about occupancy. A punch list was generated to aid the contractor in closing out the project.
Several items remain, including stormwater inserts and ADA path of travel and striping. The punch
list was delivered to the contractor.
Vantage Point Off-Site Improvement / Traffic Signal Upgrades
Community Road at Stowe Drive and Scripps Poway Parkway at Danielson Street / General Atomics
Way (STI 19-001, RW20-0067 & RW20-0068) – Work on this project includes installing conduit and
Director’s Notes
June 3, 2020
Page 6
video detection cameras on Stowe Drive eastbound at Community Road and demolition, re-aligning
and re-installing of median curb and traffic loops on Danielson Street north of Scripps Poway
Parkway, as part of off-site traffic mitigation. Work on Danielson Street is on-going with the re-
aligned median curb and paving installations complete.
Vanhatten Addition
Sagewood Lane (MDRA18-021) - Last week the owner inquired about occupancy. A punch list was
generated to aid the owner in closing out the project. Several items remain, including removal of
construction debris and mulching completed dirt areas. The punch list was delivered to the owner.
Advani Residence
Riparian Road (MDRA19-012) - Last week the preconstruction meeting was held.
Herman Residence
17011 Valle Verde Road (SW20-0004) - The preconstruction meeting for the addition to this single-
family residence has been held. Work is scheduled to begin soon.
Stampfl Residence
Golden Sunset (G19-0007) - Rough grading has been completed. The contractor set the
manufactured single-family home. The contractor has begun fine grading, utility work, and
landscape.
Wimbrough Water Improvements
Sycamore canyon Road (WI19-006) - The preconstruction meeting has been held.
Williams Ranch Lot 9
Del Poniente Road (MDRA16-031) - The preconstruction meeting for this single-family residence
has been held.
Saleh Residence ADU
Garden Road (SW20-0113) - The preconstruction meeting for this single-family residence ADU has
been held.
SCHEDULED ROAD/LANE CLOSURES
Lane closure with flaggers in the #1 lane on Poway Road eastbound between Community
Road and Civic Center Drive for incoming and outgoing haul trucks and a sidewalk closure
south side of Poway Road between 13301 and 13245. Work is related to the Outpost Project.
Possible lane closure on General Atomics Way in both directions, for work related to the
Parkway Summit / Vantage Point Project.
Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both
directions for the undergrounding of utilities associated with the Espola Road Safety
Improvements Project.
Possible lane closure on Pomerado Road between Bernardo Heights Parkway and 500 feet
north of Stone Canyon Road in both directions for work related to the Pomerado Road Sewer
Line Repair Project.
Director’s Notes
June 3, 2020
Page 7
Lane closure on Scripps Poway Parkway at Community Road, all directions, and multiple
lane closures on a variety of collector streets (Stowe Drive, Danielson Street, McIver’s Court,
Gregg Street, Crosthwaite Circle) all within the business park, for the AT&T 5G upgrade
project.
Possible lane closure on Community Road at Stowe Drive all directions for work related to
Vantage Point off-site traffic improvements.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Craig Ruiz, Economic Development Administrator
DATE: June 1, 2020
SUBJECT: May 2020 Economic Development Report
• The month of May was primarily focused on the development and implementation
of the Poway Emergency Assistance Relief Loan (PEARL) program. To date, staff
has received 74 applications requesting $2.6 million. We have approved 29 loans
totaling just under $1.2 million, denying eight loans and requesting additional
information from 30 businesses. In addition, six business that were approved for
PEARL loans declined the funds after having received a PPP loan from the U.S.
Small Business Administration and one withdrew their applications because they
felt our application process was too complicated. A breakdown of the loans by
industry sector are as follows:
Office 5
Restaurant/Hospitality 5
Medical 6
Health & Beauty 6
Pre-school 3
Manufacturing 2
Auto 2
Total 29
• On Wednesday, March 27, I virtually attended the 7th Annual North County
Economic Summit. Mark Vitner, Managing Director & Senior Economist at Wells
Fargo made a presentation on the National Economy. Mr. Vitner and Wells Fargo
are predicting that we will have a gradual economic recovery that extends through
2021.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Aaron Beanan, Director of Finance
DATE: June 3, 2020
SUBJECT: Finance Department Director’s Notes
Finance
• FY 2021 Proposed Budget is scheduled for the June 16 Council meeting.
• Deadline to enter and approve FY 2020 requisitions for purchase orders is June 8.
• Deadline to enter and approve FY 2020 invoices for payment is June 30.
General Support Services
Bids:
Service Proposals:
RFP Number Project Title Submittal
Deadline
Engineer's
Estimate
Funding
Available
Awarded Bid Awarded To City Council
Award Date
RFP 20-014 Mickey Cafagna
Community Center AV
02/26/20 $150,000 $150,000 TBD TBD TBD
RFP-20-017 Clearwell Overflow
Structure Modifications
Analysis
04/16/2020 $50,000 $60,000 TBD TBD TBD
RFP-20-018 Portable Toilet Services 5/8/2020 Less than
$10k/ year
$98,066 $16,400 United Site
Services of
California, Inc
6/16/20
RFP-20-019 Environmental and
Biological Fieldwork for
Storm Water
5/21/2020 $15k/yr $40,281 TBD TBD 6/16/20
RFP-20-020 Monitoring and Service of
Fire and Security Alarm
and Systems
5/19/2020 None $33,694 TBD TBD 6/16/20
RFP 20-021 Office Furniture Vendor
Request for Proposal
5/29/20 $200,000 $200,000 TBD TBD 7/7/20
RFP 20-022 Dead Animal and Disposal
Services
6/4/20 N/A $23,280 TBD TBD 7/7/20
RFQ 20-001 Project Management
Services
06/11/20 N/A $129,785 TBD TBD 8/18/20
Bid Number Project Title Bid Opening Engineer's
Estimate Current
Project
Balance
Awarded Bid Awarded To City Council
Award Date
BID 20-012 Corrugated Metal Pipe
Annual Repair/Replace
06/23/20 @ 4 p.m.
(Council Chambers)
$430,000 $447,709 TBD TBD 07/21/20
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jon Canavan, Fire Chief
DATE: June 3, 2020
SUBJECT: Fire Department Management Staff Notes
_____________________________________________________________________
ADMINISTRATION
On Sunday, May 31st, the Fire Department joined the SD County Sheriff at a Command Post
under Unified Command in response to protests in Poway. The action was preventative providing
surveillance and preparedness. The Fire Department added extra staffing as part of the unified
command with no emergency response required.
COVID-19
Fire Chief Canavan, Deputy Fire Chief Post, Battalion Chief Fried and Susy Turnbull are all
dedicated to the COVID-19 response. First responders continue to receive community support
and encouragement via donated meals from The Church at Rancho Bernardo and Little Caesars.
INCIDENTS
Between Monday, May 18, and Sunday, May 31, Poway fire and paramedic crews responded to
157 incidents. (Breakdown of incidents below.)
FD Management Staff Notes
Page 2
TRAINING / SAFETY
Between Monday, May 18, and Sunday, May 31, personnel completed 567 hours of training and
activities. Topics included 303 hours of company training, 100 hours of facility training and 98
hours of EMS training.
DISASTER PREPAREDNESS – Susy Turnbull
May 18th -May 31st
•Facilitated Emergency Manager’s Conference call
•Participated in virtual meetin with CalOES for a quarterly audit of our $25,000 California For All Emergency Preparedness Grant
•Participated with CERT in food distribution event sponsored by Feeding San Diego
•Supported Poway's response to Civil Unrest on 5/31/2020
COVID-19 Support (Daily Tasks)
•Manage EOC Briefings
•Monitor WebEOC
•Monitor County/State Briefings
•City Liaison with County of San Diego Office of Emergency Services and CalOES
•Prepare FEMA reimbursement documents
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: June 3, 2020
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
Current Active/In Progress Recruitments
No. Dept. Title Type
Opened Closes
1 CS Box Office Attendant Part-Time Temporary 2/10 5/10
2 CS Camp Counselor Part-Time Temporary 2/5 5/31
3 CS Dock Attendant Part-Time Temporary 5/14 Continuous
4 CS Front of House Assistant Part-Time Temporary 11/20/19 2/23
5 CS Lead Camp Counselor Part-Time Temporary 2/5 5/31
6 CS Lifeguard Part-Time Temporary 11/7/19 Continuous
7 CS Recreation Leader I Part-Time Temporary 2/4 5/3
8 CS Recreation Leader II Part-Time Temporary 5/14 Continuous
9 DSD Senior Civil Engineer (CIP) Full-Time Regular 3/25 4/26
10 FIN Accounting Technician II Full-Time Regular 3/9 3/30
11 PW Principal Civil Engineer - Utilities Full-Time Regular 4/6 Continuous
12 PW Seasonal Parks Maintenance
Worker
Part-Time Temporary 5/27 Continuous
13 PW Senior Utility Systems
Technician/Utility Systems
Technician
Full-Time Regular 2/5 3/1
14 PW Water Treatment Plant
Operator I/II/III
Full-Time Regular 5/14 6/14
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 DSD Code Compliance Officer Full-Time Regular TBD TBD
2 FIRE Fire Engineer/Paramedic
(Establish eligibility list)
Full-Time Regular 6/15 6/28
3 PW Senior Administrative Assistant Full-Time Regular TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Eric Heidemann, Director of Public Works
DATE: June 3, 2020
SUBJECT: Public Works Department Bi-Weekly Report
(May 18 – May 31, 2020)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) Completed 12 assets in Zone #2 Paving Program.
Patched 13 potholes throughout the City (13 sq.
ft.)
Debris Removal 3 Removed rebar that was spilled in the intersection
of Pomerado Road and Scripps Poway Parkway.
Picked up discarded furniture from Chaparral
Elementary School. Cleaned debris from road
following a brush fire on Espola Road.
Concrete Repairs (sq. ft.) 92 Removed and replaced 80 sq. ft. of concrete
spandrel on Hat Creek Road. Sealed cracks in
the sidewalk on Wanesta Dr. (4 sq. ft.). Ground
four feet of concrete to remove a tripping hazard
from the staircase at Old Poway Park. Ground
four feet of concrete to remove a tripping hazard
on Ilene Street.
Signs 1 Replaced a “Keep Right” sign that was damaged
in an auto accident at Scripps Poway Parkway
and Kirkham Road.
Graffiti 1 Painted over graffiti on Del Pointente (4 sq. ft.)
Miscellaneous 2 Added 20 feet of red curb painting on Old
Pomerado Road. Painted grey over 50 ft. of red
curb on Old Pomerado Road.
Special Events 1 Set out “No Parking” signs in support of post
season school events at Meadowbrook
Elementary.
Stormwater & Flood Control
Annual Concrete Channel Cleaning
Program
1 Sent Fish and Wildlife the seven-day notice to
commence work letter.
Vactor Request 23 Cleaned drop-inlets with vactor/jetrod throughout
Poway.
Work Orders 594 Inspected inlets throughout Poway.
Public Works Department Report / June 3, 2020/ Page 2
Work/Description Units Location/Description
Graffiti 3 Abated graffiti: across from Blue Sky Reserve,
south of Blue Sky Preserve sign, southwest wall
of Hilleary Park and from Rattle Snake Creek.
Large Tree Removal 1 Poway Creek near Carriage Road and Soule
Street.
Illegal Dumping 1 Old Pomerado Road
Inlet Stencils 6 Installed throughout Poway
Erosion Repair 1 Metate Lane
Erosion and Rip-Rap Road Repair 1 Sycamore Canyon Road
Assist Streets 1 Picked up Message Board
Vehicle & Equipment Maintenance
Work Orders 36 Hazardous Materials: No issues to report
Inspection on Generators: No issues to report
Scheduled/Unscheduled 8/2
Red Fleet Work Orders 26 Monthly PM’s on Red Fleet: Complete
Red Fleet Scheduled/Unscheduled 15/11
Facilities Maintenance
Electrical & Lighting 8 Exterior Lights, outlets
Plumbing/HVAC 11 Sewer, HVAC
Miscellaneous 22 Roof leaks, door closures, hooks at pool,
mailbox at Old Poway Park
Work Orders Completed / In
Progress
16/26
Parks, Trails & Landscape Maintenance
Arbolitos Sports Park Cut up and removed a large fallen tree from the
soccer field. Repaired irrigation valves in the
parking lot planters. Removed parking lot
delineation.
Aubrey Park Performed multiple irrigation repairs to lateral
lines, valves and heads. Secured playground
equipment with caution tape, removed parking lot
delineation.
City Hall Trimmed shrubs and vines in medians and
planters, removed weeds, removed multiple
incidents of graffiti.
City Owned Properties Weeded, mowed and applied herbicide to five
properties between Sycamore Avenue and York
Avenue.
Community Park Aerated and fertilized ball fields, trimmed shrubs,
removed parking lot delineation, restored caution
tape to playground equipment, prepared and re-
opened Skate Park.
Garden Road Park Removed a fallen Sycamore tree branch.
Hilleary Park Trimmed the acacia hedge along Community
Road, weeded planters, removed suckers and
repaired irrigation valves. Removed parking lot
delineation.
Public Works Department Report / June 3, 2020/ Page 3
Work/Description Units Location/Description
Lake Poway Park Removed ten old wooded picnic tables and
replaced them with recycled-plastic tables.
Performed weed abatement behind the park and
Community Service buildings. Repaired upper
master irrigation valve to restart watering the
east side of the lake. Trimmed back the wisteria
vine next to the pavilion. Repaired and replaced
turf irrigation valves.
Old Poway Park Close drinking fountains, weed planters, repair
irrigation systems.
Poway Oaks Park Applied herbicide.
Silverset Park Checked the irrigation system and made head
adjustments. Removed algae from the sidewalk.
Starridge Park Repaired irrigation laterals to tree drip systems.
Removed parking lot delineation. Secured the
playground equipment and replaced caution tape
to ensure closure.
Sycamore Creek Park Trimmed back the shrubs along the front and
entry ramp to Sycamore Park (east).
Valle Verde Park Extended chains on bollards for locking.
Fertilized turf areas, repaired irrigation, applied
herbicide, added landscape mulch.
Miscellaneous Trails Performed weed abatement, applied herbicide
and mowed along the Lomas Verde, Westridge,
Pond, Iron Mountain Helipad and vehicle staging
areas. Pushed poison oak vines off the Lake
Trail and will spray with herbicide a couple of
weeks. Removed a fallen tree along the Avocado
Trail. Removed graffiti from the back of the Iron
Mountain restroom building.
Miscellaneous Parks Continually replaced caution tape on
playgrounds and reset delineators in parking
lots. Gave Calsense access to the irrigation
controllers so that communication cards could be
updated. Performed irrigation checks and
adjustments. Completed our month of
maintenance duties in the Crosthwaite yard.
Removed parking lot caution tape and
delineators; completely opening parking lots.
Moved vehicles to Crosthwaite for safe keeping
during protests.
Contract Inspections 2 Inspected ATI’s Janitorial work at the library and
Progressive Fire Alarm’s annual review of the
Water Treatment Plant.
Customer Inquiries 10 Traffic signal issues, streetlights
Streetlight Issues 2 Streetlight issues.
Public Works Department Report / June 3, 2020/ Page 4
Work/Description Units Location/Description
Traffic Signal / Emergency 3 Arbolitos and Pomerado, Pomerado and Twin
Peaks, Poway and Pomerado
USA Mark-Outs 2 Kirkham and Paine, Paradise and Iris
Service Requests Work Orders 1 Re-keyed Tom White’s office, lots of janitorial
concerns, wellness screens dimensions and
quotes
Emergency Response
Emergency Response Callouts 14 Removed debris from a traffic accident from the
road. Responded to broken sink issue - resolved
prior to ERT involvement. Responded to three
irrigation leaks. Let patron out of park after
closing. Moved vehicles to Crosthwaite Yard for
protection against potential looting. Moved Blue
Sky Preserve sign that was hit by motorist out of
the way. Responded to Smart Cover alarm for
sewer. Moved sign on Scripps Poway median
that was hit by a motorist. Picked up message
boards. Removed and replaced water lid cover
from the street, repaired two leaking water
gaskets in meter boxes.
UTILITIES
Water Distribution System Operations
Mark-Outs 79
Distribution Maintenance 182
Valve Repair 1 24” Lake Poway Road
Water Service Repair 1 Meadow Glen Way
Install Water Service 1 Golden Sunset
Customer Service Repairs:
Leaks, AMS updates, non-ops.
8
Annual Test Reports 112
Backflows Tested 6
Large Meter Tests 0
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) 0.08”
Lake Poway and Poway Dam 931.1’
Water Treatment Plant
Collection System Maintenance
Mainline Flushing (l/ft.) 13,963
CCTV Mainline Inspection (l/ft.) 6,034
Lateral Blockage 1
SSO Event 1 94 gallons recovered and returned to the system
Annual Lateral Assessments 12
Bi-annual Lateral Assessments 3
Laterals Inspected 14
Laterals Rodded 9
Customer Service 3
Recycled Water System
Public Works Department Report / June 3, 2020/ Page 5
Site Inspections 4
4-Year Testing 1
Plan Review 7
Customer Service 6
Fats, Oils, Grease (FOG) Program
Business License Review 9
Site Inspection 1
Customer Service 0