Directors' Notes 11-18-20DATE: November 18, 2020
TO: Chris Hazeltine, City Manager
FROM: Vaida Pavolas, City Clerk
CONTACT: (858)668 – 4535 or vpavolas@poway.org
SUBJECT: City Clerk: Weekly Notes (November 4 – November 17, 2020)
Upcoming Agenda Deadlines
Council Meeting Staff Reports Due Agenda Posted
Tuesday, December 15 November 30 December 8
Tuesday, January 5 December 21 December 29
Tuesday, January 19 January 4 January 12
Election Updates
Currently there are 8,000 outstanding ballots to be processed. The next update will occur on November
20, 2020 after 5 p.m. Unofficial Election results are available on the San Diego County Registrar of Voters
website: www.sdvote.com. The final certified results will be posted by December 3, 2020.
Legal Notices
Order No. Project Title Publishing Date(s) Dept.
20-087 Notice Inviting Proposals for General Maintenance
Services; RFP No. 21-016
11/12 PW
20-088 Notice Inviting Proposals for Desktop Computer
Replacement; RFP No. 21-014
11/12 & 11/19 FIN
20-089 Notice of Public Hearing for Community Development
Block Grant – Coronavirus (CDBG – CV) Program for Fiscal
Year 2020-2021
11/19 & 11/26 DSD
20-090 Notice of Public Hearing for Tentative Tract Map (TTM)
20-003 and Development Review (DR) 20-002; a request
to redevelop Poway Fun Bowl and Carriage Center sites
11/19 DSD
City Clerk’s Office Page 2 of 2
Public Records Requests
Name Subject of Request Date Closed
PRR 2020-161
Friedman, Assi
1) all received emails between 1 August – 23 September of 2020;
2) all sent emails between 1 August – 23 September of 2020; and
3) all calendar items between 1 August – 23 September of 2020
for Councilmembers Vaus, Grosch, Leonard, Mullin and Frank
Extension
notice sent
10/5, update
sent 10/19
PRR 2020-176
Friedman, Assi
All correspondence with CA Department of Drinking Water
11/29/2019-10/08/2020
Extension
notice sent
10/20
PRR 2020-178
Boyles, Zachary
1) open zoning or building code violations; 2) open fire code
violations; and 3) special use permits for Poway Royal Estates
MHC; 13300 Alpine Drive
Extension
notice sent
10/22
PRR 2020-187
Torres, Chris
Original building plans, easements, issued permits, gas line
locations and telephone line locations for 14845 Espola Road
11/5
PRR 2020-188
Uremovic, Libi
City’s Contract with the San Diego Sheriff’s Department and all
related notes, memos, and communication. June 2020 and July
2020 Invoices from the San Diego Sheriff’s Department.
11/6
PRR 2020-189
Catrambone, Mark
MDRA, Grading File, and any documents related to grading
violations including BIO report for APN 277-010-27
11/10
PRR 2020-190
DeCesare, Autumn
Any existing site plans, zoning map, or remodel plans for 13322
Edina Way
11/9
PRR 2020-192
Collins, Chris
Residential and commercial solar permits issued between
10/01/20 to 10/31/20
11/5
PRR 2020-193
Olivas, Gregory
Water, sewer, storm drain, electrical, gas plans , tract/parcel
maps, and any street improvement plans for intersection of
Pomerado Road & Oak Knoll Road to the Intersection of Oak
Knoll Road & Poway Road
11/10
PRR 2020-194
Friedman, Assi
All received, sent emails, and calendar items between September
23 to November 1 for Councilmembers Vaus, Grosch, Leonard,
Mullin and Frank
Extension
notice sent
11/16
PRR 2020-196
Zhoumengya, Sun
Water and sewer line plane, well inspection report, zoning
information, construction limitations, gas and electric plans,
property inspection report for 14180 Augusta Court
PRR 2020-197
Young, Sarra
Open and closed residential code violations between 10/09/20 to
11/10/20
PRR 2020-198
Olivas, Gregory
Water, sewer, storm drain, electrical, gas plans , tract/parcel
maps, and any street improvement plans for intersection of Old
Coach Rd, S of 17071 Old Coach Road
PRR 2020-199
Brown, Nate
Consumption records for San Pasqual Valley parcels
PRR 2020-200
Loeffler, Stephen
Public Record #626931578 on the sale of a house located at
14812 Eastvale Road, APN 278-181-04
11/16
PRR 2020-201
NBC 7 San Diego
All claims and notices regarding precautionary boil water
advisory
CITY OF POWAY MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Wendy Kaserman, Assistant City Manager
DATE: November 18, 2020
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Date Time Location
Fall Camping Series November 20 Overnight Lake Poway
Teen Mystery Night November 21 5:00-9:00p Old Poway Park
• Swim Center staff participated in a monthly in-service training on November 6. Training
included rescue scenarios, COVID rescue modifications, and teamwork, communication,
and response times during emergency situations.
• Kid’s Night Out was a win-win for everyone. Parents took the night off while 34 kids
enjoyed a themed night of “monster” games, arts and crafts, and snacks.
• Several program adjustments were implemented in response to the move from the red to
purple COVID tier for San Diego County. Transitions included cancelation and/or
relocation to outdoors for four fitness classes and one sports program.
• Christmas in the Park re-imagined is underway! Staff collaborated to launch registration
for both in-person and zoom encounters with Santa and Old Poway Park will feature
festive opportunities for the first three weekends in December.
• PCPA and Public Works staff collaborated to offer a Cal OSHA required training at the
theatre on November 17. Strict COVID protocols were implemented.
• Staff continues to work diligently on the stocking schedule for trout at Lake Poway. The
greatly anticipated Trout Season 2020 is expected to kick off on December 4.
• Fall program participation continues to trend lower than last year.
Fall 2020 Fall 2019
Number of Registrations 1,411 2,265
Revenue $44,580 $94,352
• Winter registration opened on November 10 and per current trends, COVID continues to
impact enrollment levels. Our fingers are crossed in hopes that we’ll see these numbers
increase prior to the start of winter quarter in January 2021.
Winter 2020 Winter 2019
Number of Registrations 104 218
Revenue $5,921 $13,199
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Bob Manis, Director of Development Services
DATE: November 18, 2020
SUBJECT: Director’s Notes
PLANNING
Neighborhood Meeting for Mixed-Use Development by Fairfield
On November 5th, the City hosted a neighborhood Zoom meeting for the mixed-use development
proposal at 12845-12941 Poway Road (Carriage Center and Poway Fun Bowl sites) by Fairfield with
75 participants. Fairfield presented a modified project that reduced the number of multi-family
residential units to 212 (from 220). This resulted in a reduction of the parking requirement to 373
spaces and now the project has an excess of three parking spaces. The proposal also increased
the amount of commercial space by 1,100 square feet, eliminated the over height decorative towers
along Poway Road, decreased the overall height of the buildings including the screen walls for the
roof-mounted equipment, and added building stepbacks at the south end of the four-story building
reducing the south end to three stories. The proposal also increased the area of the easterly outdoor
plaza (quasi-public space) by 2,250 square feet through the extension of a deck over adjacent
parking spaces, with these parking spaces now tucked-under the plaza deck. Trees, seating, play
areas and water features were added as a part of the expanded plaza area. The proposal also
altered the building elevations to add architectural interest to the mixed-use commercial/restaurant
spaces along Poway Road.
At the meeting, stakeholders expressed concerns regarding the building height, parking, traffic,
property values, and using the internal corridor as a Poway Road by-pass. The applicant incorrectly
stated the internal street would connect Civic Center Drive to Carriage Road.
The modified project is scheduled as a public hearing item for consideration at the December 1st,
2020 City Council meeting.
Building Permits Issued (Phase 1) for Housing Development by Poway Commons
On November 10th, building permits were issued for:
1. A 12,313 square foot, seven-plex with 3,770 square feet of garage space and 84 square feet
of covered patio area along with 718 square feet of deck at 13099 Olympus Circle (new
address).
2. A 6,209 square foot four-plex with 1,776 square feet of garage space and 88 square feet of
covered patio area at 13084 Olympus Circle (new address).
3. A 6,260 square foot three-plex with 1,347 square feet of garage space and 169 square feet
of covered patio area along with 506 square feet of deck at 13085 Olympus Circle (new
address).
The entire housing development includes 97 market-rate multi-family residential units and 44
affordable senior housing units on the north and south sides of Poway Road west of Civic Center
Drive and Tarascan Drive.
Director’s Notes
November 18, 2020
Page 2
Business Certificate Issued for El Pollo Loco at 12427 Poway Road
On November 11th, a business certificate was issued for a 3,000 square foot El Pollo Loco
restaurant. Tenant improvements for the restaurant are in progress. This location was previously
occupied by Burger King.
General Atomics Tenant Improvements at 14107 Stowe Drive
On November 9th, a building permit for plan check was issued for a 7,650 square foot tenant
improvement.
General Atomics Tenant Improvements at 14145 Danielson Street
On November 10th, a building permit for plan check was issued for a 64,557 square foot tenant
improvement.
New Single-family Residence at 13839 Millards Ranch Lane
On November 9th, a building permit was issued for a new 5,420 square foot single-family residence
with a 1,000 square foot unhabitable basement, a 815 square foot patio cover, and a 1,715 square
foot garage.
New Accessory Dwelling Unit at 14552 Garden Road
On November 11th, a building permit was issued for a 1,142 square foot detached ADU with a 462
square foot garage and a 398 square foot patio cover.
New Accessory Dwelling Unit at 14427 Sespe Place
On November 6th, a building permit was issued for a 1,128 square foot detached ADU.
CAPITAL IMPROVEMENTS
Local Road Safety Plan Grant
Last week staff submitted a grant application for a Local Road Safety Plan (LRSP). In October, the
City Council approved Resolution 20-081 authorizing staff to submit the LRSP grant application and
accept the grant funds should the grant be approved. An LRSP is a plan for how to address unique
safety needs within the community. A plan will be required for future grant funding such as Highway
Safety Improvement Program (HSIP) grants. Staff recently submitted for the last cycle of HSIP
grants that can be approved without an LRSP in place. The California Traffic Commission allocated
$10 million in 2019 and another $8 million in 2020 for assisting local agencies in developing
LRSPs. The funds are first come first served with applications accepted until the funding is no longer
available. The grant will cover up to 90% of the cost to prepare the LRSP. The calculated project
cost for the grant application is $52,000 with a City match of $6,000.
Treatment Plant Chemical Building and Tank Farm Upgrades
Last week staff coordinated with a valve actuator vendor in troubleshooting an issue on Filter 1 at
the treatment plant. A fault was analyzed as being triggered in error, and the fix directed by the
manufacturer was implemented. No new issues have been observed to date.
Boulder Mountain No. 1 & 2 Reservoir Rehabilitation
The bid opening took place on November 12th and four bids were received. The City Council will be
asked to consider the award of the project to Advanced Industrial Services, Inc. at the December 1st
City Council Meeting for a total amount of $898,100. It is anticipated that construction will begin in
December and the contract time for the project is 90 working days.
Director’s Notes
November 18, 2020
Page 3
Mickey Cafagna Community Center
The contractor continues making great progress from week to week. Last week all the classrooms
received complete interior wall texturing and painting. The color stucco coat is complete, and the
scaffolding was removed revealing the nearly completed interior classroom courtyard space. The
lay-in ceiling contractor is working in the Multi-Purpose Room and has nearly completed the grid that
will receive the lay-in panels. The restroom wall tile was completed last week, and the tile sub-
contractor is now working on the restrooms in the Classroom Building. The wall texture sub-
contractor is now working in the Office Building, then the painting contractor will begin working as
soon as the texture work is complete. The lay-in ceiling contractor is mobilizing a second crew to
start work on the traditional acoustical lay-in ceiling in the classrooms and the Multi-Purpose Building
hallway. The color stucco coat will also be completed by November 18th.
Ceiling Grid Install Multi-Purpose Building
Event Courtyard in the Classroom Building
Classroom Interior Painting Complete
Director’s Notes
November 18, 2020
Page 4
FY 19/20 ADA Barrier Removal Lake Poway Pathways
The contractor completed all concrete installation for ADA compliant pathways on November
13th. Remaining items of work include handrail installation, irrigation, and landscape
restoration. Construction is expected to be complete this week.
FY 2019-20 Corrugated Metal Pipe Annual Repair/Replace
Construction started on November 9th. The contractor will be completing the pipe replacement on
Indian Trail Road this week, and will move on to the pipe replacements at Donart Drive and Belvedere
Drive for the next 2-3 weeks. Once the pipe replacements are complete the contractor will begin
lining at the remaining locations, including Poway Road. Construction is expected to be complete in
January.
Espola Road Safety Improvements
SDG&E completed civil work on 20B last week and is anticipating to start cabling work this week. On
November 6th, Public Works constructed an asphalt berm across the driveway at the Tilburg property
to address drainage concerns.
LAND DEVELOPMENT
Caliguri Residence
City staff returned comments for the third review of the grading plans associated with the proposed
single-family residence on Sunset Ridge Court.
Griswold/Coleman Residence
City staff approved the second submittal of the grading plan package associated with a proposed
single-family residence and an Accessory Dwelling Unit on Dos Amigos Trail. The grading plan
mylars have been received and the fees and securities have been paid. Signatures for the
Stormwater Facilities Maintenance Agreement, Biological Conservation Easement, and Open Space
Easement are the remaining items needed before the City Engineer review and approval of the mylar
drawings can occur.
Mobile Mini
City staff approved the third submittal for the grading plan package proposing the replacement of
asphalt pavement to concrete for the facility located along Crosthwaite Circle. The grading plan
mylars, required fees and securities have been requested.
Director’s Notes
November 18, 2020
Page 5
13115 Birch Lane Pool
City Staff approved a floodplain development permit for the installation of an in-ground pool and spa
located within the regulatory floodplain.
General Atomics Building A42 Addition
City staff received the first submittal for the proposed grading associated with a building addition on
Kirkham Way.
A1 Self Storage
City staff received the third submittal for the grading associated with a new five-story self-storage
facility on Kirkham Road.
Lee Residence
City staff returned comments on the first submittal of the grading plan package for the proposed
single-family residence on Del Poniente Road.
Norris Residence
City staff received the first submittal of the grading plan package for the proposed single-family
residence on St. Andrews Drive.
Colburn Hydrant
City staff approved the improvement plans for a proposed hydrant associated with the development
of a new single-family residence on Cedar Ridge Court. City staff also approved the legal and plat
for the water easement encompassing the fire hydrant. The improvement plan mylars, required fees
and securities have been requested.
Nathanson Residence
City staff has received the securities and the grading plan print package for the proposed single-
family residence on Del Poniente Road. The plans will be routed to the engineering inspector to
schedule the preconstruction meeting.
Poway Commons
City staff returned the third review of the precise grading plan package for the proposed residential
and mixed-use development for the parcels on the south side of Poway Road near Quate Court and
Civic Center Drive/Tarascan Drive.
City staff routed the grading plan package for the preconstruction meeting to the engineering
inspector for the proposed affordable senior housing project located at the northwest corner of Poway
Road and Tarascan Drive.
City staff processed a minor construction change to the rough grading plans. The construction
change included pad elevation revisions to building #5 located at the corner of Poway Road and
Civic Center Drive.
INSPECTION
Creekside Plaza
Poway Road (G19-0013) - The preconstruction meeting has been held. The owner and contractor
have signed all applicable paperwork. Demolition of surface improvements and placement of BMPs
have begun. The contractor will be removing and replacing all soils for the building envelope to
achieve proper compaction prior to constructing the building. Trenching to relocate the conduit for
parking lot lights has begun.
Director’s Notes
November 18, 2020
Page 6
Burke Accessory Dwelling Unit
Sespe Place (SW20-0167) - The preconstruction meeting has been held. The contractor and owner
have signed all applicable paperwork.
Stacy Residence
Sagewood Lane (G20-0004) - The project is in the building phase. The slopes have all been planted
and all erosion control is in place. Construction continues to take place at a strong and steady pace.
Poway Commons
Poway Road (G19-0011) (STI20-002) - Installation
of the waterline dedicated for fire suppression
continues. Last week the contractor installed
approximately 100 linear feet of 8-inch waterline.
The underground contractor has also installed
nearly 400 linear feet of private 4-inch domestic
waterline. Other work includes construction of bio-
basins and associated drainage, retaining walls,
retaining wall drains, and private sewer. Storm
drain work within Community Park has begun. The
contractor placed the headwall and sill for a D-40
energy dissipater, as shown in the picture, at the
storm drain outlet location in Community Park.
Aria Estates
Danes Road (G19-0009) - The contractor completed fine grade, base placement, and all required
testing for the new private road. Asphalt was placed and tested to confirm proper compaction. All
water services were lowered and placed at grade.
Director’s Notes
November 18, 2020
Page 7
Nguyen Driveway Access Road
Oak Canyon Road (G20-0001) - Clearing and grubbing of
vegetation and applicable tree removal continues within the
easement area. The City’s trailhead will be closed for the
duration of the grading. Closures have been approved by
the Parks Division of Public Works with appropriate signage
placed as of last week. Grading has begun and keyway
construction for the access drive continues.
Villa De Vida
Oak Knoll Road (G19-0002) (WI19-001) - The focus has been and continues to be working on the
parking lot. Additional curb has been installed with approximately 70% completed. The geotechnical
firm has tested the soil to confirm the structural sections of the pavement. The developer anticipates
being complete with the project in January.
Wimbrough Residence
Sycamore Canyon Road (G19-0010) - The contractor placed rock layers and last week completed
the pervious asphalt placement for the driveway widening. All landscape is installed. The project is
nearly complete, and occupancy is expected to be requested this week.
Director’s Notes
November 18, 2020
Page 8
SCHEDULED ROAD/LANE CLOSURES
Lane closure with flaggers in the #1 lane on Poway Road eastbound between Community
Road and Civic Center Drive for incoming and outgoing haul trucks and a sidewalk closure
south side of Poway Road between 13301 and 13245. Work is related to the Outpost Project.
Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both
directions for the undergrounding of utilities associated with the Espola Road Safety
Improvements Project.
Possible lane closure on Pomerado Road between Scripps Poway Parkway and Stone
Canyon Road for work related to SDG&E potholing.
Lane closure on a variety of collector streets (Stowe Drive, Danielson Street, McIver’s Court,
Gregg Street, Crosthwaite Circle) all within the business park, for the AT&T 5G upgrade
project.
Possible lane closure and signal light on flash at Oak Knoll Road at Pomerado Road for work
related to the Villa De Vida housing project.
Lane closure on Cloudcroft Drive, Cloudcroft Court, and Tam O Shanter Drive both directions
for work related to an SDG&E gas line conversion project.
Lane closure on Pequot Drive, Catawba Drive, and a variety of other collector streets in both
directions for work related to an SDG&E gas line conversion project.
Lane closure and detour on Tarascan Drive and Poway Road at Tarascan Drive both
directions for work related to the Poway Commons project.
Lane closure on Whitewater Drive, Cinchring Drive, White Butte Drive, Bridlespur Drive and
Fairburn Street in both directions for work related to an SDG&E gas line conversion project.
Lane closure on Silver Lake Drive, Orohaven Lane, Papago Drive and Utopia Road in both
directions for work related to an SDG&E gas line conversion project.
1 of 2
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Aaron Beanan, Director of Finance
DATE: November 18, 2020
SUBJECT: Finance Department Director’s Notes
IT
o Implementation/Configuration sessions continue in December for the implementation of
the Tyler EnerGov application anticipated to go-live November 2021
General Support Services
Bids:
Bid Number Project Title Bid Opening Engineer's
Estimate Funding
Available Awarded Bid Awarded To City Council
Award Date
BID 21-007 Fleet Maintenance
Equipment Lift
Replacement Project
11/17/20 @ 4:00 p.m.
(City Hall)
$70,000 $75,000 TBD TBD 12/15/20
BID 21-008 Treatment Plant Clearwell
Distribution Flow Meters
Project
11/18/20 @ 4:00 p.m.
(City Hall)
$270,000 $273,782 TBD TBD 12/15/20
BID 21-009 Boulder Mountain
Reservoirs No. 1 and 2
Rehabilitation
11/12/20 @ 4:00 p.m.
(City Hall)
$870,000 $1,176,066 $898,100 Advanced
Industrial,
Inc.
12/01/20
BID 21-010 Power to Blue Crystal
Reservoir
12/17/20 @ 4:00 p.m. $50,000 $100,000 TBD TBD 01/05/21
2 of 2
Service Proposals:
RFP Number Project Title Submittal
Deadline
Engineer's
Estimate
Funding
Available
Awarded Bid Awarded To City Council
Award Date
RFP-20-017 Clearwell Overflow
Structure Modifications
Analysis
04/16/2020 $50,000 $60,000 TBD TBD TBD
RFP 21-011 Mickey Cafagna
Community Center
Wireless System
10/15/20 N/A $1,541,738 TBD TBD TBD
RFP 21-013 City Hall HVAC Controls
Project
11/04/20 $230,000 $281,566 TBD TBD 12/15/20
RFP 21-014 Desktop Computer
Replacement
12/10/20 N/A $231,600 TBD TBD 01/19/21
RFP 21-015 Coating, Painting and
Cathodic Protection
Inspection Services for
Boulder Mountain
Reservoirs 1 and 2
Rehabilitation
11/20/20 Under
$50,000
$1,176,066 TBD TBD N/A
RFP 21-016 General Maintenance
Services
12/08/20 N/A $100,000 TBD TBD 01/19/21
RFP 21-017 PRV Stations Access
Assessment
12/18/20 Under
$50,000
$50,000 TBD TBD 01/19/21
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jon Canavan, Fire Chief
DATE: November 18, 2020
SUBJECT: Fire Department Management Staff Notes
ADMINISTRATION
FIRE PREVENTION
Activity # Activity #
Administrative Remedy Letters (ARLs) 7 Meetings Attended (DRC, Mgmt., Council) 2
Business License Reviews 15 Permit to Operate Inspections 26
Businesses invoiced (Permit to Operate –
ex. Cutting and Welding, Places of
Assembly, etc.)
16 Physical Permits to Operate printed and mailed
out to respective businesses (22 total
Operational Permits approved)
12
Customer Consultations (Phone, email,
Counter, Field)
192 Plan Reviews (FSS, MCUP, CUP, DR, Grading,
Landscape, MDRA, Street Improvement)
30
EOC sessions attended 0 Site Visits 3
Fire & Life Safety Inspections 36 Temporary Tent and Canopy COVID-19
consultations
0
• The Fire Department’s Memorandum of Agreement with General Atomics-ASI was updated. This
MOA is updated annually and describes fire protection services delivered by the City of Poway.
• Administrative staff resumed a telework schedule on Monday, November 16th. All customer services
and personnel support functions will be maintained.
• Deputy Chief Post participated in a live Mock Housing and Safety Element Zoom Conference Call
with City staff and the public.
• Staff conducted an 850-State Licensing inspection for Happy Kids.
• Code enforcement required at Teck Advanced Materials located at 13670 Danielson Street. Business
required to submit plans for approval for opening a wall in warehouse.
• Approved site plan for Move Plus to allow for military use storage.
• Staff reviewed 2 Temporary Use Permits (TUPs).
FD Management Staff Notes
Page 2
LOGISTICS / SUPPORT
OPERATIONS / EMS
• Between Monday, November 2nd and Sunday, November 15th, fire department personnel
responded to 164 incidents. (Breakdown of incidents below.)
• Paramedic Ambulance 3791’s front hood was repaired from a piece of wood that fell out of a
worker’s truck.
• BitPros shop has completed the work on Brush Engine 3762. They repaired the transfer
valve and other needed repairs.
• Street WATER RMS used for documenting medical aids and emergency calls was having
issues not creating incidents. The system was worked on by Street WATER and is now fully
functioning.
• Provided mandatory response and transport data to County of San Diego for FY19/20
• Annual N-95 mask fit testing for FD crews conducted
• Received COVID PPE replenishment
• Started controlled substance vault software and hardware updates to safeguard against
unexpected equipment failure
• In the early hours of Nov 15, crews from Poway station 2 and 3, as well as crews from San
Diego station 33 and 42, responded to a garage fire on Indian Trail Rd. Crews were able to
stop the fire in the garage before it extended into the main residence. (See pictures below)
FD Management Staff Notes
Page 3
• Between Monday, November 2nd and Sunday, November 15th, personnel completed 442 hours
of training and activities. Topics included 193 hours of Company Training, 105 hours of Facility
Training, and 56 hours of Officer Training.
TRAINING / SAFETY
• Probationary hoselays conducted
• Firefighter/Paramedic Recruitment Examination
conducted
• Engine company hose evolutions conducted
• Post incident after-action review conducted by BC Ortiz
DISASTER PREPAREDNESS
TRAINING &
PROFESSIONAL
DEVELOPMENT
HOURS
November 2nd -November 15th
•11/7 CERT/PNEC/PACT Temporary Evacuation Point (TEP) exercise in
the parking lot of City Hall.28 volunteer vehicles acted as evacuees due
to a wildfire with 13 additional volunteers working the event.
•11/9 Participated in the Mock Housing Zoom call and gave input.
•11/10 Participated in the CERT County Council meeting and the
Emergency Manager’s Roundtable meeting.
•11/12 Participated in a call with SDG&E to assess the needs of the
Access and Functional Needs population.
•11/12 Participated in the Emergency Operations Plan update working
group.
•11/12 Met with Marc Barca to discuss shelter supplies at Lake Poway
•11/12 Participated in an After Action Briefing to discuss the TEP
exercise on 11/7.
COVID-19 Support (Daily Tasks)
•Manage EOC Briefings
•Monitor WebEOC
•Monitor County/State Briefings
•City Liaison with County of San Diego Office of Emergency Services and
CalOES
•Prepare FEMA reimbursement documents
FD Management Staff Notes
Page 4
PHOTO HIGHLIGHTS
FD Management Staff Notes
Page 5
CERT/PNEC/PACT - Temporary Evacuation
Point exercise.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: November 18, 2020
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
Promotions
Name Position/Title Department Start Date
DJ Schroeder Fire Captain/Paramedic Fire 11/20
Jeff Zamora Contract Specialist/Inspector Public Works 11/16
Current Active/In Progress Recruitments
No. Dept. Title Type
Opened Closed/Closes
1 FIN Customer Services Technician II Full-Time Regular 8/18 9/6
2 FIN Lead Customer Services
Technician
Full-Time Regular 10/22 11/10
3 LEG Executive Assistant to the City
Manager
Full-Time Regular
9/8 9/27
4 PW Facilities Maintenance and
Special Districts Supervisor
Full-Time Regular 11/4 11/29
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 PW Construction Maintenance
Worker II – Stormwater
Full-Time Regular TBD TBD
2 PW Construction Maintenance
Worker
Seasonal TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Eric Heidemann, Director of Public Works
DATE: November 18, 2020
SUBJECT: Public Works Department Bi-Weekly Report
(November 2 – November 15, 2020)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) 158 Completed asphalt inspections on 14 streets in
Zone #4. Paved 18 sq. ft. of asphalt following
installation of a new concrete curb and gutter on
Stone Canyon Road. Installed 20-feet of asphalt
berm at a driveway along Espola Road. Paved a
120 sq. ft. utility trench on Poway Road for the
Water Distribution Division.
Debris Removal - Removed 40 sq. ft. of shattered glass on Espola
Road. Cleared areas of silt and rock around
Poway following the rains. (Midland Road,
Espola Road, Twin Peaks). Removed wood that
was scattered on Community Road near Metate
Lane. Picked up trash along Scripps Poway
Parkway between General Atomics Way and
east of the city limits.
Concrete Repairs (sq. ft.) 302 Installed a temporary patch on an ADA ramp on
Poway Road near Community Road (two sq. ft.)
Completed six concrete grinds in Zone #4 (24 sq.
ft.). Replaced 80 square feet of damaged
sidewalk and 20 feet of damaged curb and gutter
on Stone Canyon Road. Removed/replaced 200
square feet of damaged concrete sidewalk on
Tobiasson Road.
Signs 15 Repaired a “45 MPH” speed limit sign damaged
by auto on Espola Road. Replaced a “Keep
Right” sign damaged by auto at Community and
Poway Roads. Replaced a missing pedestrian
crossing sign on Espola Road. Replaced 12
signs in Zones #3 and #4 that failed nighttime
light reflectivity inspection.
Vegetation - Cleared 40 feet of vegetation blocking a portion
of sidewalk on Deerwood Street.
Public Works Department Report - November 18, 2020 Page 2
Work/Description Units Location/Description
Trimmed right of way trees on Community Road
(tree partially blocking streetlight). Cleared
vegetation from storm inlet on Valle Verde Road.
Graffiti - Removed six square feet of graffiti from a
guardrail along Poway Road.
Miscellaneous - Repaired 25 feet of guardrail on Kirkham Road
(guardrail was damaged by an auto accident).
Assisted with traffic control and cleanup following
an auto accident on Twin Peaks Road (assisted
per Sheriff’s request).
Special Events - Placed informational signs on Poway Road to
inform public of upcoming grade closure.
Stormwater & Flood Control
Annual Channel Mowing Program 7 Locations mowed in and near Poway Creek and
Rattlesnake Creek throughout Poway.
Weather Triggered Basin Maintenance 5 Five basins opened/closed related to the rain
event.
Respond to Blocked Channel 1 Luiseno Street.
Vehicle & Equipment Maintenance
Work Orders 29
Scheduled/Unscheduled 18/11
Red Fleet Work Orders 8
Red Fleet Scheduled/Unscheduled 5/3
Facilities Maintenance
Electrical & Lighting 1/6 Mostly lighting
Plumbing/HVAC 6/9 Mostly HVAC
Miscellaneous 5/13 Doors and roofing
Work Orders Completed / In Progress 12/28
Parks, Trails & Landscape Maintenance
Aubrey Park Cleaned up debris from high winds, trimmed
shrubs along fence line.
Bette Bendixen Park The area where a large oak tree fell and broke the
metal creek crossing railing was secured, and
repairs are scheduled.
City Hall Trimmed and removed vines from pine trees and
added mulch to planters.
City Owned Properties Performed weed abatement at three properties
between Sycamore and York Ave. and in the
open lot across from Fire Station #2.
Community Park Performed irrigation repairs and removed graffiti.
Repaired dispensers damaged by vandalism.
Cleaned up debris from high winds. Secured
dugout cover blown off from high winds.
Garden Road Park Replaced a 1½ inch turf irrigation valve.
Replaced a damaged dog bag dispenser and
fence rail in front of the park.
Public Works Department Report - November 18, 2020 Page 3
Work/Description Units Location/Description
Hilleary Park Repaired the irrigation system. Replaced
multiple swings and chain. Cleaned up debris
from high winds.
Lake Poway Park Assisted the contractor working on the ADA
improvements with irrigation questions, issues
and repairs. Met with the Calsense
representative to discuss irrigation
communication issues and assisted with three
irrigation controller repairs. Instructed contract
playground-disinfectant-sprayer with supplies,
locations and access. Removed a large fallen
tree limb near the horse staging area. Filled in
collapsed gopher holes. Delivered nine plastic
picnic tables to two locations.
Old Poway Park Trimmed trees and hedges. Removed debris
from high winds.
Silverset Park Replaced several irrigation heads in the ballfield
and picnic areas and adjusted heads along the
walking path. Placed landscape mulch in the bird
of paradise planter. Adjusted the basketball rim.
Flipped over a graffiti-etched playground table
panel and ordered a replacement side panel
damaged by cigarette lighters. Fertilized and
mulched around the base of the liquid amber
trees.
Starridge Park Trimmed trees and hedges. Repaired the
irrigation systems. Cleaned up debris from high
winds.
Sycamore Creek Park Performed gopher abatement at Sycamore Park
(West). Trimmed back brush growing through
the chain link fencing adjacent to the sidewalk
north of Sycamore Park (East).
Valle Verde Park Spread landscape mulch around the tree bases,
the picnic area and the remaining planters.
Fertilized the sport turf.
Miscellaneous Parks Disinfected playground equipment. Staff worked
the Veterans Day holiday performing facility
maintenance.
Miscellaneous Trails Removed a broken fence post along the
Pomerado Trail. Spread an additional 80 yards
of soil along the Saddle Brook Trail. Assisted
Trail Volunteers with supplies and an extra set of
hands adding a temporary creek crossing along
Saddle Brook Trail.
Contract Inspections Contractor applied Slip-Grip coating at City Hall,
new HVAC unit was installed at Fire Station #2.
Customer Inquiries Lighting District Fee Info.
Public Works Department Report - November 18, 2020 Page 4
Work/Description Units Location/Description
Streetlight Issues New covers were installed on light poles along
Stowe Drive, ordered new light fixtures and traffic
study cameras on Kirkham Way. A new fixture
was installed on Glen Circle.
Traffic Signal / Emergency Poway Road and Gate, Poway and Community,
Twin Peaks and Ted Williams, Twin Peaks and
Pomerado, Community and Hill n Dale, Scripps
and Kirkham.
Service Requests Work Orders Gate issues at Sheriff’s station, reduce in
cleanings at PCPA, lights out in parking lot of
Operations Building.
Emergency Response
Emergency Response Callouts 10 Removed an illegally dumped couch from Millards
and Poway Roads. Responded to a smart sewer
cover alert, replaced a water valve can lid on
westbound Poway Road, set up traffic control at a
vehicular accident on Community Road, checked
four water leaks and helped two residents with
water shut offs.
UTILITIES
Water Distribution System Operations
Mark-Outs 23 Mark-Outs were performed throughout the City
of Poway - ongoing.
Distribution Maintenance 234 Valves were operated and inspected in 895
Pressure Zone.
Water System Shutdown 0
Locate and Raise lids 2 Two valves were located, one off of Pomerado
Road, one off of Stowe Drive.
Clear brush from around assets 0
Customer Service Repairs:
Leaks, AMS updates, non-ops.
6 4 AMS Updates, 2-1.5” Meter No-Op's replaced.
Annual Test Reports 85 Annual test notices were distributed.
Backflows Tested 5 Back flows tested throughout City of Poway.
Large Meter Tests 5 Four 3” meters and one 6" meter was tested.
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) .73
Lake Poway and Poway Dam (FSL) 933.5
Water Treatment Plant (FY-MG) 1387.
191
Average flow: 6.14 MGD.
Collection System Maintenance
Mainline Flushing (l/ft.) 0
Monthly Flushing (l/ft.) 6,674
Quarterly Flushing (l/ft.) 7,807
Annual Lateral Assessments 8
Lateral Inspections 9
Laterals Rodded 6
Customer Service 2
Public Works Department Report - November 18, 2020 Page 5
Recycled Water System
Site Inspections 0
4-Year (4) Hour Potable Testing 5
4-Year (24) Hour Recycled Irrigation
Testing
6
Plan Review 7
Customer Service 0
Fats, Oils, Grease (FOG) Program
Business License Review 8
Site Inspection 0
Customer Service 0
November 09, 2020
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 10/30/2020 - 11/5/2020
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
10/31/2020 GALLOWAY, MILES 243 (E)(1) PC - BATTERY:SPOUSE/EX
SPOUSE/DATE/ETC (M)
14316 Minya Ln,
Poway
11/01/2020 MARTINEZ, RUBEN 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
12845 Poway Rd,
Poway
11/02/2020 THORTON, BARBARA 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11550 (A) HS -
USE/UNDER INFL OF CONTROLLED SUBS
(M)
13425 Community
Road, Poway
11/02/2020 ARENA, JOSEPH 11550 (A) HS - USE/UNDER INFL OF
CONTROLLED SUBS (M)
13628 Sunset View
Rd, Poway
11/02/2020 BALLEW, SHANE 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13345 Poway Rd,
Poway
11/02/2020 RICHARDSON, NICOLE 243 (E)(1) PC - BATTERY:SPOUSE/EX
SPOUSE/DATE/ETC (M)
13059 Seiler St,
Poway
11/03/2020 MARTINEZ, RUBEN 211 PC - ROBBERY (F)12339 Poway Road,
Poway
11/03/2020 LUCIA, JACLYN 243 (E)(1) PC - BATTERY:SPOUSE/EX
SPOUSE/DATE/ETC (M)
14410 Biscayne Pl,
Poway
11/05/2020 BALLEW, SHANE 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13308 Midland Rd,
Poway
11/05/2020 SURRATT, COLONEL 11375 (B)(2) HS - POSS CNTL SUB W/O
PRESCRIPTION (M); 11377 (A) HS -
POSSESS CONTROLLED SUBSTANCE (M)
Iola Way @ Poway
Road, Poway
Keeping the Peace Since 1850
Category Arrests
Felony 1
Misdemeanor 9
Total 10
Category Cases
Felony 6
Misdemeanor 9
Total 15
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850
November 16, 2020
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 11/6/2020 - 11/12/2020
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
11/06/2020 JOHNSEY, ALEX 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11377 (A) HS -
POSSESS CONTROLLED SUBSTANCE (M)
State Route 67 @
Scripps Poway Pkwy,
Poway
11/09/2020 NIMMO, WILLIAM 11350 (A) HS - POSS NARCOTIC
CONTROLLED SUBS (M); 11364 HS - POSS
CONTROLLED SUBS PARAPHERNALIA
(M); 11377 (A) HS - POSSESS CONTROLLED
SUBSTANCE (M); 11550 (A) HS -
USE/UNDER INFL OF CONTROLLED SUBS
(M)
13308 Midland Road,
Poway
11/10/2020 SOSA-ALFONSO, VICTOR 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 647 (E) PC -
DISORDERLY CONDUCT:LODGE
WITHOUT CONSENT (M)
13750 Poway Road,
Poway
11/12/2020 FITZGERALD, MICHAEL 11550 (A) HS - USE/UNDER INFL OF
CONTROLLED SUBS (M)
12690 Danielson Ct,
Poway
Category Arrests
DUI 1
Misdemeanor 4
Total 5
Category Cases
Felony 13
Misdemeanor 3
Total 16
Keeping the Peace Since 1850
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850