Director's Notes 09-08-21City Clerk’s Office Page 1 of 3
DATE: September 9, 2021
TO: Chris Hazeltine, City Manager
FROM: Carrie Gallagher, City Clerk
CONTACT: (858) 668 – 4535 or cgallagher@poway.org
SUBJECT: City Clerk: Weekly Notes (August 25 – September 7, 2021)
Upcoming Agenda Deadlines
Council Meeting Staff Reports Due Agenda Posted
October 5 September 20 September 28
October 19 October 4 October 12
November 2 October 18 October 26
Public Records Requests
Name Subject of Request Date Closed
2021-113
Friedman, Assi
1) All email communications with email Ms. Cynthia Elizondo at
email Cynthia@cynthiaelizondo.com. This request includes all
and any city staff, city council, and mayor. 2) Any email
communications in which Ms. Cynthia Elizondo is mentioned,
i.e. internal emails/memos. 3) Responsive materials should be
in the date range of 1 April 2021 to 30 June 2021.
8/25/21
2021-125
Friedman, Assi
All emails from Councilmember Dave Grosch's email account
dgrosch@cox.net relating to Poway City business from the year
2021. A copy of the City of Poway document retention policy
demonstrating private email accounts, phones, etc. are
maintained consistently with state law. Evidence from Cox
cable Councilmember Dave Grosch has not destroyed public
record.
8/25/21
City Clerk’s Office Page 2 of 4
Public Records Requests continued
Name Subject of Request Date Closed
2021-134
Olps, Chris
Communications from all current council members from their
first day in office including past council member Cunningham
back to 2012 re. Clearwell upgrades etc…Water treatment
upgrades etc. Water system upgrade etc.
Extension
notice sent
9/2/21
2021-135
Olps, Chris
Any communications with the city regarding the Skate Park
including communications with any staff or council from any
non-city connected person from 2010 to now, preferably from
2003.
Extension
notice sent
9/3/21
2021-136
Olps, Chris
All communications and records between Bob McKeon and the
City (staff) and between Dave Grosch and Steve Vaus from 2018
to present.
9/2/21
2021-146
Olps, Chris
Would like to speak with Jessica Parks or find records,
documentation, or communications between her and the
SDCWA regarding a treated water connection.
Extension
notice sent
8/29/21
2021-149
Partner Engineering
and Science
12525 Stowe Drive, Poway, CA 92064 / APN 317-223-1300. I am
requesting building permit records pertaining to original
construction of any buildings currently or previously developed
on the property, and any permits related to subsurface
structures (grease traps, clarifiers, vents pipes, water wells,
sand traps, etc.). Also requested are any industrial wastewater
discharge permits issued to the property.
8/26/21
2021-152
Soto, Hiram
All records, communications, emails, documents and any other
relevant information exchanged between the City of Poway
and the Save Our Heritage Organization regarding Big Stone
Lodge
8/27/21
2021-153
Blake, Blanca
Copy of building records for 13309 Powers Road, Poway 8/27/21
2021-154
RPS Group
Records regarding current and/or historical septic systems and
water wells identified in connection with property at 13915
Danielson Street #201, Poway Parcel 323-092-17-00. If site
plans are not available electronically, contact before copying.
8/30/21
2021-155
RPS Group
Information on fires, emergency (non-medical response calls,
inspections and violations, hazardous materials/waste
generation/ spills/releases, USTs or ASTs and any additional
records of an environmental significance identified in
connection with the property located at 139 Danielson Street,
#201, Poway, APN 323-092-17-00.
8/30/21
2021-156
GG Homes
OPEN and CLOSED Residential Code Violations between July 23,
2021 and August 23, 2021
9/07/21
2021-157
Courtney, Marilyn
Please provide plans for 16716 Martincoit, SF Addition and
Remodel, Permit #08P753. If plans are unavailable, please the
authorization for destruction. Documentation for Det Garage,
Permit #05P875 has been provided (authorization for
destruction - attached).
8/26/21
City Clerk’s Office Page 3 of 4
Public Records Requests continued
Name Subject of Request Date Closed
2021-158
Evans, Helen
Oath of office by current city council members and the mayor
are available for the public according to California Government
Code Section 6253(c), and should be readily made available to
the public. I’ve liked to know that each council member &
mayor have signed their oaths. Please email their oaths.
8/27/21
2021-159
Roux & Associates,
Inc.
12312 - 12380 Poway Road in Poway, California (APNs are 317-
153-18-00, 317-153-19-00, 317-153-20-00,317-153-21-00, 317-
153-22-00, and 317-153-23-00). We are interested in any files
your agency may have for this property. Throughout the
property’s entire history, documents we are particularly
interested in include: former environmental investigations,
environmental violations, documented spills and/or leaks,
underground storage tanks, aboveground storage tanks, fire
reports/inspections, hazardous business permits, building
permits, chemical storage/use, hazardous waste materials
(transportation/storage/use), etc.
Extension
notice sent
9/7/21
2021-160
Kukun
Full report (Or list), sent via email if possible, containing the
information of all the Building Permits issued in Poway CA. All
permits, both residential and commercial. Specifically, the
following information (or as much of it that can be provided):
Date, Number, Permit Type, Description, Project Cost, Address,
Contractor’s information. From 2000 to 2020, or for the
amount of years this information is available in electronic
format
2021-161
Odic Environmental
We would like copies of any building permits and certificates of
occupancy for the property located at: 15525 POMERADO RD
#D5, POWAY, CA 92064 APN: 275-460-65-21
2021-162
Marlene Mattola
Records regarding current and/or historical septic systems &
water wells identified in connection for 12599 Stotler Court 1A,
Poway, CA parcel number 3172706000 & 12559 Stotler Court ,
Poway, CA parcel number 3172705900
2021-163
Marlene Mattola
Records or information regarding fires, emergency (non-
medical) response calls, inspections and violations, hazardous
materials/waste generation, spills/releases, USTs or ASTs, and
any additional records of an environmental significance
identified in connection with the property located at: 12599
Stotler Court 1A, Poway, CA parcel number: 3172706000 &
12559 Stotler Court, Poway, CA parcel number: 3172705900
City Clerk’s Office Page 4 of 4
Public Records Requests continued
\
Name Subject of Request Date Closed
2021-164
Friedman, Assi
In an email from Councilmember Dave Grosch dated 5/2/2021
at 7:30PM the councilmember writes:
"Your letter to me is just one more example on how unhappy
you are living in Poway. And as usual, and typical of most of
your communications, your account of what happened is not
correct and not the full story. And that you used this terrible
experience with Cynthia, her dog and her family to promote
your dislike for your council and the City of Poway, is even low
for your standards. Shame on you!
Dave Grosch…..Sent from my iPhone"
I am requesting all city records detailing the "correct and fully
story" of Ms. Elizondo's attack per Mr. Grosch's statement.
Please make sure you reach out to both city, councilmember
email, texts, and the humane society handling enforcement of
animal control laws.
2021-165
Christiansen Design
Permit records, construction plans & site plan copy for: 14769
Fairtree Terrace, Poway, CA built in 1986
2021-166
Dellena Olps
Any/all communications and records between any city staff or
council and David Santistevan as well as Kevin McNamara
between 2016 & August 30, 2021.
2021-167
True Freedom
Investment Group
LLC
I would like to request a list of all open Code Violation cases for
all single-family residences within 90 days.
2021-169
Chris Collins
We are conducting research on solar activity in the U.S. and
would like access to the following data:
• Note that we do not need the original records nor need
scanned copies – just the data that can be produced in excel or
CSV format by the software used by your department to track
permits and an email receipt is preferred
• Issued Residential and Commercial solar (photovoltaic – PV)
permits from 08/01/2021 to 08/31/2021
• The following data points: permit number, permit status,
permit address, contractor, issue date, final date, permit type,
sub-type, valuation (if available), work description
• If possible, please provide the reports in CSV or excel format
2021-170
AEI Consultants
Building permit records for 13955 Stowe Dr. and Fire
department records that include any hazardous substances
storage/spills/inspections
2021-171
ECORP Consulting
Inc.
I am requesting a record history for APN 3230600600, located
at 13103 Clair/Claire Drive, dating from 1880 to present.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Wendy Kaserman, Assistant City Manager
DATE: September 8, 2021
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Date Time Location
Fall Camping Series Sept 10-11 6:00am – 9:00am Lake Poway
Teen Splash Bash Sept 18 5:00pm – 9:00pm Swim Center
Fall Camping Series Sept 24-25 6:00am – 9:00am Lake Poway
In the Park Series: Space Sept 27 10:00am – 12:00pm Community Park
Rendezvous School Tours Sept 30**
& Oct 1
9:00am – 1:00pm Old Poway Park
Kid’s Night Out Oct 1 4:30pm – 9:00pm Community Park
Rendezvous in Poway Oct 2 & 3 10:00am – 4:00pm Old Poway Park
** September 30, Old Poway Park will launch their first-ever virtual tour of Rendezvous via Zoom that will allow
school children to interact with encampments. October 1 school tours will be in-person.
It was a colorful evening at the first Kid’s Night Out of the FY21-22 Series. Fifty-five participants enjoyed the
“paint-ival” themed night held at the Mickey Cafagna Community Center on Friday, September 3.
Thirty-three Interpretive Services Docents and Reserve Park Rangers attended a Mountain Lion presentation
at the Cafagna Center. The presentation covered mountain lion biology, laws and protections, myths, safety
do’s and don’t’s, and normal vs attack indicators. The presenter was a representative for the Mountain Lion
Foundation in Sacramento and had contacted staff after the June 2020 mountain lion incident in Blue Sky.
In anticipation of the first PCPA show on September 17, thirty-one staff attended reorientation training. Usher
volunteers (approximately 75) are also scheduled for recertification within the next two weeks.
For the month of September, the desert personified, the wanderer’s story, and the majesty of the skies are
featured in a digital photography exhibit by our very own City staff member, Lawrence Brillon. Stop by the
PCPA Tuesday through Friday, 10:00am to 2:00pm or Saturday, noon to 5:00pm to view select pieces from
his collection and The Barren Desert, A Lone Paradise, and Ciel.
Community Park staff facilitated the quarterly Poway Sports Association (PSA) meeting on September 2.
Comprised of youth and adult leagues using City and Poway Unified School District sports fields, PSA meets
quarterly to allocate usage based on season and community need. September’s meeting included allocating
sports fields for the months of October through December.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Bob Manis, Director of Development Services
DATE: September 8, 2021
SUBJECT: Director’s Notes
PLANNING
Temporary Signage for Local Businesses
During the pandemic the City did not enforce most sign regulations pertaining to temporary signs as
an effort to help businesses during that time. Now that most restrictions have been lifted, the City
will be seeking compliance. Over the next few weeks, Code Compliance staff will be providing
courtesy notices to the business community on temporary commercial signage regulations. The
courtesy notices will include education on prohibited signs and temporary sign permit
regulations. Assistance will be provided to the local businesses with any signage questions or
concerns.
Business Certificate Issued for Peloton Interactive, Inc. at 13795 Blaisdell Place
On August 24th, a business certificate was issued for Peloton Interactive, Inc. This location will be
occupied by the hardware engineering team responsible for designing, testing, and
developing Peloton's next generation of products. Peloton Interactive, Inc. is an American exercise
equipment and media company based in New York City. Peloton's main products are internet-
connected stationary bicycles and treadmills that enable monthly subscribers to remotely participate
in classes via streaming media.
Pre-Application for Misty Meadow Road Subdivision
On May 10th, a Pre-Application was submitted to subdivide a 40-acre vacant property into two lots. The
property is located on Misty Meadow Road. The project consists of two lots, approximately 20-acres
each. The applicant is seeking preliminary comments from staff on the feasibility of their proposal.
New Single-Family Residence at 14102 Murel Trail
On August 26th, a Minor Development Review Application was submitted to construct a 4,351
square-foot single-family residence with an attached 730 square-foot garage on a vacant 4.1-acre
property located at 14102 Murel Trail in the Rural Residential A zone.
CAPITAL IMPROVEMENTS
Poway Center for the Performing Arts Rehabilitation Project
Proposals were received from six interested consultant teams for the design of the PCPA
Rehabilitation project. A review committee consisting of individuals from Community Services,
Public Works and Development Services departments met on September 8th to review the
submittals. Interviews will be conducted with the top three firms to select the best qualified firm to
design this project.
2021-22 Street Maintenance Project
The slurry seal was completed on Monday, August 30th. The subcontractor is now completing the
raising to grade the water valves, monuments and manhole lids. This year, there are over 200 lids
that will be raised flush to the new street grade.
Director’s Notes
September 8, 2021
Page 2
Lake Poway CDBG ADA Pathways Project
This project is now complete. The contractor completed work for the additional ADA parking stalls
and a ramp to the volleyball court gazebo on schedule and on budget.
Public Works Fleet Maintenance Equipment Lift Project
This project replaces the two in-ground hydraulic equipment lifts in the Public Works Fleet
Maintenance Facility with one new above-ground lift. Final installation of the lift was completed
on Wednesday and Thursday of last week. Training for the Public Works staff for the operation of
the lift occurred on September 7th.
Bowron Road Sewer Upsize
The contractor continues to work along Bowron Road, progressing north towards Poway Road.
Once Change Order #2 is executed, the contractor will be working in the Poway Road/Bowron Road
intersection. Some work in the westbound lanes on Poway Road will be completed at night to avoid
disrupting sewer service to the shopping center on the north side of Poway Road.
Exposed Sewer East of Martincoit
The change of condition claim from the contractor regarding the rock encountered has been received
and approved as credible by staff. Staff is negotiating with the contractor on the change order while
the construction activities continue.
LAND DEVELOPMENT
The Farm
Final Maps, Units 1 and 2 (FTM21-001 and FTM21-002)
City staff received the 3rd submittal of the final maps for Units 1 and 2 of the 226-lot subdivision
taking place at the existing Stoneridge Golf Course site.
Street Improvements (STI21-001)
City staff received the 3rd submittal of the public improvement plan for The Farm. Public
improvements in the set include Espola Road widening, traffic signal improvements, public sewer
and water, and a storm drain bypass system.
Aria Estates Certificate of Correction (CC21-002)
City staff received the 1st submittal of a Certificate of Correction to correct the location of some of
the corner markers used for various lots on the Aria Estates Final Map.
Fairfield Final Tract Map (FTM21-003)
City staff received the 2nd submittal of the final map for the Fairfield mixed-use redevelopment
project at the existing Fun Bowl and Carriage Center West Shopping Center.
Northcrest Lane (G17-0006)
City staff reviewed and approved the final mylar grading plan submittal for the plans correcting the
grading violation that occurred on a property along Northcrest Lane. The violation included grading
onto a neighboring property as well. Staff is waiting for the grading fees and securities to be paid
and a letter of permission from the neighboring property prior to issuing the grading permit.
Agredano Residence (ERA21-0015)
City staff received and rejected the request to allow an unpermitted shed to remain within a City
utility easement for a residence along Lake Poway Road. Staff had previously met with the owner
and discussed the shed in the easement. The owner submitted the encroachment application with
the hope that if the shed was no longer anchored into the ground it would be allowed to remain.
Director’s Notes
September 8, 2021
Page 3
Beeler Creek Restoration (ESMT20-011 thru 016)
City staff provided final drafts of six easements (Biological Conservation, Flowage and Trail), one of
each for both properties associated with the project, to the applicant as a part of the Beeler Creek
Restoration project that Granite Construction is pursuing. The applicant is in the process of obtaining
signatures from the property owners.
STORMWATER
Los Peñasquitos Water Quality Improvement Plan (WQIP) Update
The San Diego Regional Water Quality Control Board reviewed the 2018-2019 WQIP Annual Report
and issued a comment letter in September 2020. The comment letter stated that the Los
Peñasquitos Watershed Copermittees (City of San Diego, County of San Diego and the City of Del
Mar) are required to update the WQIP in order to demonstrate compliance with the first interim
Sediment TMDL utilizing an acceptable method. Updating the WQIP is a yearlong process which
requires a consultation panel to provide feedback regarding the proposed updates of the WQIP and
for the Copermittees to consider their recommendations. City staff is in the middle of the preparation
and coordination process with the other Copermittees and Regional Board staff to prepare the
update. The consultation panel meeting was held on August 24th and the first draft of the updated
WQIP is scheduled for release for the 30-day public review and comment period on October 12th.
Permanent Treatment Control BMP Facilities
Letters have been mailed out to all property owners with permanent stormwater facilities on their
property. The letter provides a copy of the annual certification for maintenance of stormwater treatment
control BMPs. The owners must certify and provide dates for maintenance completion between
October 1, 2020 and September 30, 2021. The completed certification forms are due by October 1st.
Staff is preparing the inventory list for the high-priority facilities throughout the City that require
inspections and will ensure these inspections occur prior to the required deadline of October 1st.
INSPECTION
Poway Commons
Poway Road (G19-0011) (STI20-002) - Work on the retaining walls on the northern parcel, north of
the Poway Commons affordable housing, is complete. Last week the contractor replaced the
detection loops on Tarascan Drive. The contractor has requested occupancy for phase 2 building
23. Last week phase 2 was inspected, and several items were noted. The contractor will work on
noted items and has requested the follow-up occupancy inspection for this week.
Lamie Residence
Heritage Drive (G20-0023) - The Contractor continues framing of the home and ADU. No further
work on masonry walls occurred last week.
Director’s Notes
September 8, 2021
Page 4
SDG&E Gas Line Conversion Project
Roberto Way (RW21-0078) - Sub-contractor ARB will be working for SDG&E on this project. The
contractor will be installing a new 2-inch gas main and services to adjacent homes on Amso Street,
Hesta Street, Roberto Way, Jenell Street, Luiseno Street, Larry Street, Larchmont Street, and Kaitz
Street. The project will take place south of the hospital and includes placement of over 9,800 linear
feet of main and services. Work is scheduled to begin this week.
General Atomics Addition A 42 Thunder
Kirkham Way (DR20-006) - The Contractor placed grey and color coats for structure.
Sandler Residence
Murel Trails (MDRA20-013) - The preconstruction meeting for this single-family residence has been
held. Work began immediately, and the contractor completed the over-excavation of the pad
area. The contractor removed and replaced the entire pad area compacting the dirt as they replaced
it.
Pedestrian Traffic Signal
Kirkham Way (STI20-003) - The contractor continues to work on the General Atomics smart
crosswalk on Kirkham Way. The contractor was required to replace a portion of the ADA ramp on
the south side of Kirkham Way. Last week the contractor completed wire and fuse installation,
installation of radio and antennas, striping of crosswalk and legends.
Director’s Notes
September 8, 2021
Page 5
Uke/Dickson Accessory Dwelling Unit
Hacienda Lane (SW21-0001) - A preconstruction meeting was held on site last week. This ADU has
already begun with the excavation of the footings.
Saint Michael’s Parish Rectory and Sanctuary Restrooms
Pomerado Road (CUP18-015) - A second and final job walk was performed. All punch list items
have been checked and the project is now complete. The occupancy request form has been signed.
SDG&E 16” Gas Line Installation Project North
Pomerado Road (RW20-0366) - This northern portion of the L1600 project continues to have two
crews. Crew #1: The area just south of Twin Peaks Road has been paved. Work is now expected to
skip the intersection of Twin Peaks Road and Pomerado Road. Work will resume just beyond the
intersection and will start with grinding of the roadway and placing trench plates. Excavation and
trench shoring is then expected to begin and will allow the pipeline to be installed once the Twin
Peaks Road intersection is excavated. Night work is still scheduled for the intersection beginning the
night of September 12th and will continue for 10 nights. Over the past weekend, a City watermain
was damaged and City crews were dispatched to repair. It is believed the damage was a direct
result of construction in the immediate area.
Crew #2: Work continues across from the hospital. Note: A waterline was damaged just north of the
intersection. The line was repaired by City crews. The contractor will need to go under the waterline.
Due to the broken line, water/mud had gotten into their 16” line and they are now in the process of
cleaning out their line.
SDG&E 16” Gas Line Installation Project South
Pomerado Road (RW21-0126) - The Contractor for SDG&E is working in several areas along
Pomerado Road between Ted Williams Parkway and Scripps Poway Parkway, potholing existing
utilities, laying out new line, saw cutting pavement, grinding to recess trench plates, trenching, and
installing the new 16” gas main, slurry backfill. Traffic control continues in the project area.
Arcangeli Addition and Remodel
Midland Road (SW-21-0034) - The preconstruction meeting for the addition to this residential care
facility has been held. The owner signed all applicable paperwork.
Mobile Mini Pavement Replacement
Crosthwaite Circle (G19-0012) - A preconstruction meeting was held last week. Saw cut and
demolition to construct the underground stormwater storage vault is scheduled to start this week.
The entire limits of demolition will not be removed until the construction schedule requires it.
SCHEDULED ROAD/LANE CLOSURES
Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both
directions for the undergrounding and removal of overhead utilities associated with the
Espola Road Safety Improvements project.
Possible lane closure on Poway Road between Tarascan Drive and Carriage Road, and
Tarascan Drive between Wanesta Drive and Poway Road both directions for work related to
the Poway Commons project.
Possible lane closure on Pomerado Road from Stone Canyon Road both directions to Scripps
Poway Parkway for work related to the SDG&E gas main installation project.
Director’s Notes
September 8, 2021
Page 6
Possible lane shift or lane closure Espola Road from Twin Peaks Road to Mountain Road
northbound lane for work related to SDG&E undergrounding electric.
Possible lane closure on Kirkham Way between General Atomics Way and Stowe Drive both
directions for work related to the General Atomics traffic signal/crosswalk project.
Lane closure on Twin Peaks Road eastbound #2 lane between Pomerado Road and Ted
Williams Parkway for tree work for the Regency Center.
Possible lane closures on Roberto Way, Amso Street, Hesta Street, Jenell Street, Luiseno
Street, Larry Street, Larchmont Street, and Kaitz Street for work related to a new SDG&E gas
main conversion project.
1 of 2
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Aaron Beanan, Director of Finance
DATE: September 8, 2021
SUBJECT: Finance Department Director’s Notes
Finance
• Public hearing for the proposed water, recycled water, and wastewater rates has been
scheduled for November 2, 2021.
Information Technology
• PCs Replacements
o PCs continue to roll out by Division
• EnerGov – On schedule for November deployment
o Department staff continue testing/modifying configuration through end of
August
o First pass of data conversion from TRAKiT is expected in a few weeks
o Tyler Cashiering implementation started last week
• Tokay Backflow Software
o Upgrade of the Tokay backflow software to a SQL database and implementation
of website for submitting testing online. We have had two meetings and started
on data conversion.
• Storage Hardware Replacement
o This project will replace data storage and backup hardware at both City Hall and
Public Works
• Northstar
o Working with Customer Services to implement Payment Arrangements within
NorthStar
o Completing upgrade of NorthStar and Customer Connect
o Testing credit card transaction fees (moving from set amount to percentage)
2 of 2
General Support Services
Requests for Proposals:
RFP Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded RFP Awarded Vendor Council Award Date
RFP 22-002 As-Needed Legal Services for Poway Housing Authority
8/23/21 (City Hall) N/A $13,833 TBD TBD 9/21/21
RFP 22-003 PCPA Architectural and Engineering Design Services
8/27/21 N/A $500,000 TBD TBD TBD
RFP 22-004 Fire Suppression Equipment Services 8/25/21 N/A $23,776 $105,000 Over 5 years Fire Service Corp. 9/17/21
RFP 22-005 Storage Area Network (SAN) System 9/22/21 N/A Over $50,000 TBD TBD TBD October 2021
RFP 22-006 Design Services for the Treated Water Facilities Project
11/23/21 N/A $2,607,784 TBD TBD 1/4/22
RFP 22-007 Design Services for SDCWA POW-5 Turnout and Flow Control Facility Project
11/3/21 N/A $2,607,784 TBD TBD 1/4/22
RFP 22-008 As-Needed Plan Review Services 9/29/21 N/A $38,200 (Multi-Year Contract) TBD TBD 11/2/2021
RFP 22-009 Reservoir Overflow Modifications 9/22/21 N/A $18,000 TBD TBD N/A
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Scott Post, Interim Fire Chief
DATE: September 8, 2021
SUBJECT: Fire Department Management Staff Notes
ADMINISTRATION
FIRE PREVENTION
[Interim Fire Chief Scott Post]
1. Participated with Directors Jodene Dunphy, Aaron Beanan, and Eric Heidemann in selection
interviews for a Community Services Director.
2. Attended the monthly San Diego County Fire Chief’s Association meeting.
3. Attended Safety Labor Management Meet and Confer session.
4. Met with two new-hire firefighter/paramedic candidates to discuss pending conditional job offers.
5. Red Cross media press interviews for volunteer award winner Poway Neighborhood Emergency
Corps (PNEC) President Terri Sorensen.
[Promotions]
6. August 23rd - Firefighter/Paramedics Mike Strawn and Joe McNally were promoted to Fire
Engineer/Paramedics.
[Senior Fire Inspector Andy Loperena]
1. Provided consultation to Public Works on the requirements for a portable hazardous materials storage
building located at the Crosthwaite yard and Fleet Maintenance Facility
2. Fire sprinkler final inspections at Lindquist & Rahimzadeh residences
3. Commercial fire sprinkler final inspection at General Atomics Building 16 & 37, and Habit Burger
4. General Atomics Building 38 and Poway Commons Building 22 passed fire sprinkler and fire alarm
final inspections
5. Poway Elder Care passed State Licensing 850 clearance inspection
6. Attended first Landscape Review and DRC meetings
[Fire Inspector Matt Powell]
7. Completed Plans Examiner 1C training. Completed plan review of the Tents and Special Events
Structure for the Rotary Poway Days Parade
[Inspectors Loperena and Powell]
8. Conducted plan review training on Kitchen Hood and Duct and High Piled Storage Racks
9. Conditions of Approval issued for a private recreation facility and single-family residence at 14100
Biscayne Place
[Chief Post and Inspector Loperena]
10. Wildfire Defensible Space Home Inspection performed at 13124 Poway Hills Drive
[Chief Post]
11. Provided defensible space consultation to Public Works regarding proposed tree work on Twin Peaks
FD Management Staff Notes
Page 2
FIRE PREVENTION ACTIVITY
EMS / TECHNOLOGY
OPERATIONS
Activity # Activity #
Business License Reviews 14 Meetings Attended (General Atomics, DRC, etc.) 3
Businesses invoiced (Permit to Operate – ex.
Cutting and Welding, Places of Assembly, etc.) 37 Plan Reviews (FSS, MCUP, CUP, DR, Grading,
Landscape, MDRA, Street Improvement) 11
Customer Consultations (Phone, email,
Counter, Field) 49 Site Visits 2
Fire Inspections - Fire & Life Safety(26),
New Construction(9), New Business(5)
State License Review (1)
41 Temporary Use Permits (TUP) 3
Permit to Operate Inspections 21
Between Monday, August 23rd and Sunday,
September 5th, the Fire Department
responded to 181 incidents.
1. Paramedic continuing education class on Pediatric Emergencies held for all divisions
2. Attended management level meeting with Project Heartbeat regarding Poway’s public access
defibrillators
3. Attended SDGE public safety power shutoff meeting
1. Fire Training Tower repair to pump shaft completed. The Training Tower is now back in
service
2. Attended Metro Zone Operations meeting
3. UL Ladder testing completed. Truck 3773 aerial ladder and all apparatus ground ladders
tested in compliance with NFPA 1932
4. Fiber optic upgrade completed to dispatch hardware at Fire Station 2 and 3
5. Truck 3773 and Battalion 3703 attended Americana Fest for demonstration of apparatus
FD Management Staff Notes
Page 3
Between Monday, August 23rd and Sunday, September 5th, personnel completed 275 hours of training
and activities. Topics included 109 hours of Company Training, 74 hours of EMS Training, and 40 hours
of Facility Training.
TRAINING / SAFETY
DISASTER PREPAREDNESS
TRAINING &
PROFESSIONAL
DEVELOPMENT
HOURS
1. Crews worked on becoming truck tiller operators. Learning these skills will help them learn how to
operate as ladder truck firefighters including how to drive and operate the ladder truck tiller position.
2. Crews performed probationary firefighter training for new hires.
3. Crews performed training where they practiced supplying the ladder truck with water. This is
utilized for defensive fire operations.
08/23/21 -09/05/21
•[August 23] Participated in a meeting with Izzy to discuss the Hazard Mitigation Grant for
hazardous tree removal
•[August 24] Meeting with Chief Post to discuss the updated Emergency Operations Plan
(EOP)
•[August 25] Participated in a meeting with staff from the Water Treatment Plant to review the
Emergency Response Plan
•[August 26]
•Participated in the countywide CERT Council Meeting
•Participated in a meeting to discuss the Continuity of Operations Plan
•[August 27] Participated in a Zoom meeting to review the new website for Poway
Neighborhood Emergency Corps (PNEC)
•[August 28] Assisting with a Shelter Hands on Training for Heartland Fire
•[August 30] Conducted WebEOC Training for Jess Gonzales
•[August 31]
•Participated in the PNEC Board Meeting
•Met with CERT’s Communication Lead to discuss needs for the Poway Parade
•Attended a webinar with SDGE to review their new Public Safety Power Shutoff portal
system
•[September 1] Participated in interviews regarding Terri Sorensen from PNEC for the
American Red Cross Real Heroes Award for ‘Disaster Services Hero’
COVID 19 Support
(Daily)
•Manage EOC Briefings
•Monitor WebEOC
•Monitor County/State Briefings
•City Liason with County of San Diego Office of Emergency Services and CalOES
•Prepare FEMA reimbursement documents
FD Management Staff Notes
Page 4
Photo Highlights
Newly promoted Fire Engineers, Mike
Strawn (left) and Joe McNally (below)
are pinned by Chief Post with their
new Engineer Badges.
FD Management Staff Notes
Page 5
American Red Cross Media Interviews:
[Top] Terri Sorensen, President of
Poway Neighborhood Emergency
Corps (PNEC) and recipient of the
American Red Cross Real Heroes
Award for ‘Disaster Services Hero’
[Right] They also interviewed Chief
Scott Post to talk about Terri’s work
and her involvement with the Fire
Department.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: September 8, 2021
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
New Hires
Name Position/Title Department Start Date
Jacob Snow Water Treatment Plant Operator I Public Works 9/7
Kloy Burkett Administrative Assistant III Public Works 9/13
Promotion
Name Position/Title Department Start Date
Fernando Ramirez Water Treatment Plant Operator I Public Works 8/23
Current Active/In Progress Recruitments
No. Dept. Title Type
Opened Closed/Close
1 CS Box Office Attendant Part-Time Temporary 6/30 9/19
2 CS Front of House Assistant Part-Time Temporary 6/30 9/19
3 CS Director of Community Services Full-Time Regular 6/8 Continuous
4 CS Lifeguard Part-Time Temporary 7/14 10/17
5 CS Recreation Coordinator Full-Time Regular 8/19 9/5
6 CS Recreation Leader I Seasonal 8/13 11/14
7 CS Stage Technician Part-Time Temporary 5/25 8/22
8 DS Associate Civil Engineer Full-Time Regular 8/25 9/15
9 FIN Finance Manager Full-Time Regular 8/18 Continuous
10 FIRE Firefighter/Paramedic Full-Time Regular 5/26 Continuous
11 LS Records Technician Full-Time Regular 6/2 6/20
12 PW Sr. Facilities Maintenance Technician Full-Time Regular 8/12 9/12
13 PW Utility Systems Mechanic/Sr. Utility
Systems Mechanic
Full-Time Regular 7/26 8/23
14 PW Water Treatment Plant Manager Full-Time Regular 8/17 Continuous
15 PW Water Treatment Plant Operator Full-Time Regular 5/11 6/30
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 CS Front of House Coordinator Full-Time Regular TBD TBD
2 FIRE Fire Chief Full-Time Regular TBD TBD
3 PW Water Utilities Worker Full-Time Regular TBD TBD
4 PW Construction Maintenance Worker I/II
(Closed/Promotional)
Full-Time Regular TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Eric Heidemann, Director of Public Works
DATE: September 8, 2021
SUBJECT: Public Works Department Bi-Weekly Report
(August 23, 2021 – September 8, 2021)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) 72 Completed asphalt repairs 70 (sq. ft.) on Orchard
Gate Drive and two asphalt repair patches on
Ridgeview Place.
Debris Removal 3 Removed an illegal dump of furniture and
appliances from Espola Road, 100 feet of trash
and debris from Community Road and a tree
branch from Pomerado Road at Heath Drive.
Concrete Repairs (sq. ft.) 63 Concrete sidewalks were repaired on Cherrywood
Street (35 sq. ft.) concrete curb and gutter was
repaired on Orchard Gate Drive (28 sq. ft.)
Signs 7 Inspected and replaced signs in Zone #5 Sign
Program. Installed new signs and a pole at
Savage Way and Ipava Drive, a faded “No
Parking” sign on Solera Way and four signs in
Zone #3.
Vegetation 20 Removed vegetation impeding the view of signs
in Zone #5. Performed weed abatements on
Solera Way (20).
Graffiti 9 Removed graffiti from seven signs on High Valley
Road. Removed 2 (sq. ft.) of graffiti from a green
irrigation box on Pomerado Road.
Miscellaneous 1 Assisted the Storm Water division with a lane
closure on Pomerado Road to allow access to
channel for cleaning.
Special Events 1 Ordered, prepared, set out message board signs,
and performed lane closures on Midland Road,
Poway Road and Hillary Drive for Midland Street
Fair.
Stormwater & Flood Control
Annual Concrete Channel Cleaning
Program
1 Crews finished up assorted tasks related to the
annual concrete channel cleaning program
Public Works Department Report – September 8, 2021 Page 2
Work/Description Units Location/Description
including photo documentation for annual
reporting to the regulatory agencies.
Vactor Request 2 Crews completed an outlet cleaning and a
presently installed trash capture device in an
existing drop inlet.
Work Orders 3 Crews completed the first of 3 maintenance
phases at The Pond removing 200 yards or
roughly 20% of the nuisance vegetation. Crews
were successful aerating and rebalancing the
pond. The second maintenance phase will be
scheduled at a later date.
Graffiti at Hilleary Park and Rattle Snake Creek.
Crews removed a significant blockage and
regraded an outlet to blend with the existing
contours at Arroya Vista Road
Vehicle & Equipment Maintenance
27
Scheduled/Unscheduled 20/7
Red Fleet Work Orders 8
Red Fleet Scheduled/Unscheduled 5/3
Facilities Maintenance
Electrical & Lighting 8/0 Mostly lighting
Plumbing/HVAC 9/2 All plumbing
Miscellaneous 2/5 Doors, towel rack, lockers, roof
Contract Inspections Removed dead trees along Scripps Poway
Parkway. Met with representatives of landscape
contractors BrightView and Steven Smith
regarding service levels and expectations.
Performed irrigation repairs in LMD 86-1.
Replaced plants damaged by the fumigators who
were tenting the Sheriff’s Station. Distributed
mulch piles on Community Road and Twin
Peaks Road. Reconnected irrigation in the
median on Pomerado Road for SDG&E.
Attended ArborAccess training with West Coast
Arborists. Cut up and removed a large fallen limb
in LMD 86-1.
Performed fire alarm inspections at Fire Stations
#1, #2 and #3, Kumeyaay Interpretive Center
and Crosthwaite Materials Handling Yard.
Finalized the fire sprinkler at the Sportsplex.
Conducted quality control meetings with the
janitorial contractors, Nova and Allied. Set-up
janitorial staff to clean Train Barn restrooms.
Public Works Department Report – September 8, 2021 Page 3
Work/Description Units Location/Description
Met contractor performing HVAC maintenance at
Library Meeting Room. Met with contractor
performing loop replacement at Midland and
Twin Peaks and Midland at Hilleary. Got an
estimate for new gates at the Water Treatment
Plant, Carriage Road and Del Poniente.
Customer Inquiries 11111
111
Old Pomerado Road
Streetlight Issues 111 Silverset, Poway Road, Welcome Sign
Traffic Signal / Emergency Hilleary and Midland, Tarascan, Gate Drive,
Pomerado; Kirkham
Service Requests/Work Orders Wasps at City Hall, Flood light out at Skate Park,
Clogged fountain at Old Poway Park, new
lockers in the Public Works Operations Men’s
locker room.
Work Orders Completed / In
Progress
19/7
Parks, Trails & Landscape Maintenance
Aubrey Park Trimmed trees and shrubs, cleared overgrowth
along walkways and fence lines.
City Hall Trimmed trees and shrubs.
City Owned Properties Completed the brush removal along one of the
properties off York Avenue.
Community Park Oversaw vendor’s completion of repair to “Tot-
Lot” playground equipment. Addressed multiple
incidents of graffiti, made irrigation repairs and
adjustments. Trimmed trees and shrubs.
Garden Road Park Weeded in and around the horseshoe pits.
Hilleary Park Trimmed trees and shrubs along walkway and in
entrance planters. Trimmed the acacia hedge.
Lake Poway Park Adjusted and replaced irrigation heads near the
ADA improvements and surrounding the
volleyball gazebo area. Added landscape mulch
to the Tony Gwynn planter and parking lot
medians. Trimmed shrubs along the lake entry.
Trimmed the transition between the ballfield turf
infield and warning track.
Old Poway Park Trimmed trees and shrubs. Provided support for
multiple events and activities.
Poway Oaks Park Assembled two new park benches to be placed
along the sidewalk.
Silverset Park Assisted with cleaning up at the York property.
Performed weed abatement.
Starridge Park Trimmed trees and shrubs for vehicle access.
Prepared facility for ballfield renovations.
Valle Verde Park Repaired a small mainline leak near the rock
park sign. Assisted Lake staff with irrigation
repairs.
Public Works Department Report – September 8, 2021 Page 4
Work/Description Units Location/Description
Miscellaneous Trails Lake staff covered Iron Mountain restroom and
trash service and trail issues for one week.
Replaced three missing fence rails along Twin
Peaks Road. Removed two truckloads of debris
generated by volunteer trail cleanup. Removed
brush and trimmed back the trees along Sumac
and Tooth Rock Trails.
Emergency Response
Emergency Response Callouts 14 Responded to: patrons locked in Aubrey Park
after hours, two incidents of trees and branches in
the street, debris in road after accident, one
pothole, cans of paint left at Crosthwaite gate,
one sign knocked over, two water meter leaks,
one irrigation leak, one hydrant problem, large
amount of water in drainage channel, report of
water in road – main break distribution responded
and LMD irrigation leak.
UTILITIES
Water Distribution System Operations
Mark-Outs 71
Emergency Main Repairs 2 Pomerado Rd, Standish Dr
Water System Shutdown 2 Tierra Bonita Rd, Pomerado Rd, Olive tree
Dead Ends Flushed 32
Fire Hydrant Repair 1 Community Rd
Customer Service Repairs:
Leaks, AMS updates, non-ops.
5 Old Pomerado, Danielson St, Poway Rd, Old
Winery Way, Pomerado Rd
Annual Test Reports 124
Backflows Tested 14
Large Meter Tests 0
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) .61”
Lake Poway and Poway Dam (Feet 933.0’
Water Treatment Plant (6448.224
FYTD-MG)
10.32
Average Distribution Flow - MGD
Collection System Maintenance
Sewer Mainlines Rodded (Vactor)
Routine Mainline Rodding (l/ft.) 7,271
Monthly High Frequency Rodding (l/ft.) 8,024
Quarterly High Frequency Rodding
(l/ft.)
0
Special Mainline Rodding (l/ft.) 0
Total Mainline Rodded (l/ft.) 15,295
Sewer Mainlines Inspected (CCTV)
Routine Mainline Inspection (l/ft.) 7,919
Special Mainline Inspection (l/ft.) 541
Total Mainlines Inspected (l/ft.) 8,460
Utility Crew Task Count
Public Works Department Report – September 8, 2021 Page 5
Annual Lateral Assessments 12
Bi-Annual Lateral Assessments 0
Laterals Inspected 13
Laterals Rodded 13
Laterals Repaired 1
Lateral Blockage Mitigation 0
SSO Spill Volume Estimation 0
Manholes Located 1
Manholes Raised 0
Manholes Inspected 0
Easement Maintenance 0
Customer Service 1
Total of Division Tasks Completed 139
Recycled Water System
Recycled Site Inspections 0
Four-Year, Four-Hour Potable Cross-
Connection Tests
4
Four Year, 24 Hour Recycled Irrigation
Test
0
Annual Recycled Site Inspection 1
Customer Service 0
DRC Plans Reviewed 0
Total Completed Tasks 5
Fats, Oils, Grease (FOG) Program
Business License Review 0
Site Inspection 1
FOG Permit Issued 1
Customer Service 2
Total of Completed Tasks 4
Water Infrastructure Improvement Plan
A Clearwell Bypass Project pre-construction meeting was held on August 27, 2021. A notice to
proceed was issued on August 24, 2021 with a start date of August 30, 2021 and end date of June
3, 2022. The kick-off meeting for the Clearwell Replacement Project design services, will be held
on September 7, 2021 at 2pm.
August 30, 2021
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 8/20/2021 - 8/26/2021
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
08/22/2021 DASHER, DEANN 21810 PC -
MANUFACTURE/SALE/POSSESS/ETC
METAL KNUCKLES (F); 11364 HS - POSS
CONTROLLED SUBS PARAPHERNALIA
(M); 647 (F) PC - DRUNK IN PUBLIC:
ALCOHOL, DRUGS, COMBO OR TOLUENE
(M)
Poway Rd/carriage
Rd, Poway
08/24/2021 QUINATA, MARION 10851 (A) VC - OTHER AGENCY VEHICLE
THEFT/RECOVERY (F); 496 D (A) PC - POSS
STOLEN VEH/VESSEL (F); 530.5 (a) PC -
GET CREDIT/ETC OTHER'S ID (F); 530.5
(c)(3) PC - POSSESS ID OF 10 OR MORE
PERSONS WITH INTENT TO DEFRAUD (F);
11377 (A) HS - POSSESS CONTROLL
14823 Pomerado
Road, Poway
08/24/2021 SAUSSER, ANDREW 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11550 (A) HS -
USE/UNDER INFL OF CONTROLLED SUBS
(M); 466 PC - POSS BURGLARY TOOLS (M)
13425 Community
Road, Poway
08/24/2021 PIOQUINTO, BRAULIO 211 PC - ROBBERY (F)13618 Powers Rd,
Poway
08/25/2021 JUVENILE 459 PC - BURGLARY (COMMERCIAL) (F)Poway
08/25/2021 RAYNER, MARC 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11377 (A) HS -
POSSESS CONTROLLED SUBSTANCE (M)
13325 Civic Center
Dr, Poway
08/25/2021 BARLOW, GEORGE 243 (E)(1) PC - BATTERY:SPOUSE/EX
SPOUSE/DATE/ETC (M)
17553 Saint Andrews
Dr, Poway
08/26/2021 HERSHMAN, RYAN 11550 (A) HS - USE/UNDER INFL OF
CONTROLLED SUBS (M)
15615 Pomerado Rd,
Poway
Keeping the Peace Since 1850
Category Arrests
DUI 1
Felony 4
Misdemeanor 4
Total 9
Category Cases
Felony 12
Misdemeanor 3
Total 15
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850
September 09, 2021
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 8/27/2021 - 9/2/2021
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
08/27/2021 BUTALA, KEVIN 368 (B)(1) PC - LIKELY TO CAUSE
HARM/DEATH OF ELDER /DEPENDENT
ADULT (F)
15891 Praire Vista
Rd, Poway
08/28/2021 LYNN, SHAYNA 10851 (A) VC - OTHER AGENCY VEHICLE
THEFT/RECOVERY (F); 496 D (A) PC - POSS
STOLEN VEH/VESSEL (F); BW-F ZZ -
FELONY BENCH WARRANT (OUR
AGENCY); 466 PC - POSS BURGLARY
TOOLS (M)
13845 Poway Road,
Poway
08/30/2021 BLACKMAN, CANDICE 23103 (A) VC - RECKLESS DRVG:HWY (M)Poway Road @
Garden Road, Poway
08/31/2021 GLENWRIGHT, MATTHEW 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
12365 First American
Wy, Poway
09/01/2021 DELGADILLO, JOSE 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11375 (B)(2) HS -
POSS CNTL SUB W/O PRESCRIPTION (M)
12425 Oak Knoll
Road, Poway
09/02/2021 PAVIA, JONATHAN 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11377 (A) HS -
POSSESS CONTROLLED SUBSTANCE (M)
13425 Community
Rd @ Walmart,
Poway
09/02/2021 BAUER, JOSHUA 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11377 (A) HS -
POSSESS CONTROLLED SUBSTANCE (M)
13425 Community
Rd @ Walmart,
Poway
09/02/2021 CEDILLOCEDILLO,
MARINO
21453 (A) VC - SIGNAL LIGHTS:CIRCULAR
RED (I); 12500 (A) VC - DRVG WITHOUT
VALID DRVR'S LIC (M)
Twin Peaks Rd /
Espola Rd, Poway
Keeping the Peace Since 1850
Category Arrests
DUI 1
Felony 2
Misdemeanor 6
Total 9
Category Cases
Felony 6
Misdemeanor 8
Total 14
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850