Directors' Notes 02-10-21
DATE: February 10, 2021
TO: Chris Hazeltine, City Manager
FROM: Vaida Pavolas, City Clerk
CONTACT: (858) 668 – 4535 or vpavolas@poway.org
SUBJECT: City Clerk: Weekly Notes (January 27 – February 9, 2021)
Upcoming Agenda Deadlines
Council Meeting Staff Reports Due Agenda Posted
March 16 March 1 March 9
April 6 March 22 March 30
April 20 April 5 April 13
Statement of Economic Interest, Form 700
To date, 29 out of 78 designated employees have filed their Annual Statement of Economic Interests,
Form 700. As a friendly reminder, Form 700 must be filed in the City Clerk’s office on or before 5:30
p.m., Thursday, April 1, 2021.
Committee Appointments
The City is currently accepting applications to fill three vacancies on the Budget Review Committee (BRC)
and five vacancies on the Parks and Recreation Advisory Committee (PRAC). To date, applications have
been received from 10 residents interested in serving on either the BRC or PRAC. Applications will be
accepted until February 18, 2021 and appointments will be made at the March 2nd City Council meeting.
Legal Notices
Order No. Project Title Publishing Date(s) Dept.
21-001 Notice Inviting Proposals: Landscape Maintenance
Services; RFP No. 21-018
2/4 & 2/18 PW
Public Records Requests
Name Subject of Request Date Closed
PRR 2020-176
Friedman, Assi
All correspondence with CA Department of Drinking Water
11/29/2019-10/08/2020
Extension
notice sent
10/20
PRR 2020-194
Friedman, Assi
All received, sent emails, and calendar items between September
23 to November 1 for Councilmembers Vaus, Grosch, Leonard,
Mullin and Frank
2/9
City Clerk’s Office Page 2 of 3
Public Records Requests continued
Name Subject of Request Date Closed
PRR 2020-219
Briggs Law Corp
(continued)
From January 1, 2010, to the present:
1) Any and all notifications of approval of an award and/or grant of
funding from the U.S. Department of Homeland Security and/or
the California Office of Emergency Services to your public agency
(including any sub-agency, department, or representative of
your public agency), regardless of the source of the notification
(e.g., City of San Diego or County of San Diego);
2) Any and all purchase orders, bills of sale, and/or contracts for
each and every item acquired (via purchase, lease, or otherwise)
in whole or in part with funds obtained by your public agency
(including any sub-agency, department, or representative of
your public agency) in whole or in part from the U.S. Department
of Homeland Security and/or the California Office of Emergency
Services, regardless of the public agency that owns, uses, stores,
and/or maintains the item;
3) For each and every item described in paragraph 2, each and
every application for the award and/or grant used for the
acquisition, supporting materials for the application,
correspondence pertaining to the application, correspondence
pertaining to the award and/or grant, and the award and/or
grant approval(s);
4) For each and every item described in paragraph 2, each and
every approval of the acquisition by your public agency
(including any sub-agency, department, or representative of
your public agency). (As used in this paragraph, “approval”
means the highest level of approval within your public agency’s
organizational structure);
5) Any and all writings distributed in connection with one or more
meetings of the Unified San Diego County Emergency Services
Organization (“SDCESO”), Urban Area Security Initiative (“UASI”),
Urban Area Working Group (“UAWG”), Regional Technology
Partnership (“RTP”), or any sub-committee thereof (whether
formal, ad hoc, or otherwise);
6) Any and all writings that identify, describe, or otherwise mention
funding and/or project proposals by SDCESO, UASI, UAWG, RTP,
and/or any sub-committee thereof (whether formal, ad hoc, or
otherwise);
7) Any and all writings that identify, describe, or otherwise mention
allocations and/or recommendations by SDCESO, UASI, UAWG,
RTP, and/or any sub-committee thereof (whether formal, ad hoc,
or otherwise);
8) Any and all writings that identify, describe, or otherwise mention
goals (including but not limited to investment goals) pertaining
to SDCESO, UASI, UAWG, RTP, and/or any sub-committee thereof
(whether formal, ad hoc, or otherwise); and
9) Any and all writings that designate the individual(s) who
represent and/or represented your public agency on the
SDCESO, UASI, UAWG, RTP, and/or any sub-committee thereof
(whether formal, ad hoc, or otherwise)
Extension
notice sent
12/28,
update sent
1/11
City Clerk’s Office Page 3 of 3
Public Records Requests continued
Name Subject of Request Date Closed
PRR 2021-006
Reden, Justin
All writings, emails, text messages, notes, notes of
conversations, video, photos, complaints and correspondence
regarding Stephen M Neal or Jodee Neal – exterior lighting for
sports and recreation area – unpermitted structure at 13140
Avenida Granada, Case No. 20-0737
2/2
PRR 2021-007
Cook, Dan
Fire hydrants toppled resulting in need of city personnel
dispatched and what was aggregate annual cost of materials,
labor, fees and fines for 2020
2/1
PRR 2021-008
Espana, Jonathan
Address of homes without water service for six months or more
and records of properties that have received citations/notice of
violation of high grass or unkempt landscaping
Extension
Notice Sent
2/4
PRR 2021-009
Castagno, Shannon
Site 12131 Community Road: 1) utilization, manufacture,
storage, or discharge of hazardous materials/waste; 2) previous
or on-going site investigations/remediations pertaining to
hazardous materials/waste, 3) hazardous materials disclosures
concerning the site; and 4) information regarding underground
storage tank present or previously found at the site.
2/4
2021-010
Thurman, Tara
Original building permits, Certificates of Occupancy, Zoning
information or code violations, records of current or historical
underground or aboveground storage tanks, or outstanding
and resolved violations or any kind for the property located at
16752 Espola Road, APN 275-032-04
2/4
2021-011
Heyl, Mallorie
All evaluation, documentation, scoring sheets/notes and a copy
of the winning proposal for RFP 20-006, Janitorial Services
2/4
2021-012
North Procurement
Council
Plan holder, bid tabulation, and contract award information for
Affordable Housing Development Opportunity
2/3
2021-013
Medina, Tabitha
Shapefiles for Council Districts and Zoning and Land Use
Designations
1/29
2021-014
Collins, Chris
Solar Permits 01/01/21-/01/31/21 2/1
2021-015 Recorded document 2009-0527127 dated 9-22-2009 2/2
2021-016
Olps, Chris
Grading securities and grading permits for The Outpost
2021-017
Mirjamali, Vahid
Geotechnical reports for 317-611-01 and 314-440-38
2021-018
Mirjamali, Vahid
Soil Reports for 317-611-01 and 314-440-38
2021-019
Weiss, Jennifer
Last 3 City Council Meeting minutes 2/9
CITY OF POWAY MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Wendy Kaserman, Assistant City Manager
DATE: February 10, 2021
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Date Time Location
Teen Chocolate Bash February 20 5:00pm-9:00pm Meadowbrook Gym
Spring Registration March 2 7:30am - ongoing Online Only
Kid’s Night Out March 5 4:30pm-9:00pm Old Poway Park
• The Youth Fishing Derby was a great day for the youngest anglers around! The registration
maxed out at 350 participants and the biggest trout weighed in at 2.9 pounds and the smallest
at 1 pound. Participants in three age categories won prizes and there were plenty of raffles
to keep the day exciting for everyone.
• More than 40 contract instructor agreements were renewed or signed as new during the month
of January. The annual process is critical to hosting diverse recreational opportunities for all
ages and interests. New to the lineup will be 8-weeks of summer camps at the PCPA,
including School of Rock, Improv Comedy, and the Best of Broadway & Disney.
• We’d like to give a “Shout-Out” to Human Resources as we gear up for summer recruitment.
Job openings for Lifeguard, Day Camp Counselors, Recreation Leaders, and Dock Attendants
are soon to be announced.
• Staff met onsite with Cactus Bingo Supply to discuss layout and audio/sound projection for
Poway Valley Senior Center bingo operations at the Mickey Cafagna Community Center.
Required equipment solely for this purpose will be fully funded by the nonprofit.
• Per COVID regulations, swim team competitions are permitted within certain guidelines. Swim
Center staff are working directly with Poway’s Pacific Swim to host a two-team competition on
February 27 and February 28.
• Efforts for several projects are in-progress and include the Mickey Cafagna Community Center
fees, PCPA ticketing software and operations, older adult/senior programming and services,
and development of virtual programming for onsite tours typically conducted at Old Poway
Park and the Kumeyaay Ipai Interpretive Center.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Bob Manis, Director of Development Services
DATE: February 10, 2021
SUBJECT: Director’s Notes
PLANNING
Housing Element and Public Safety Element Updates
The City is preparing the draft update to the Housing Element and the Public Safety Element sections
of its General Plan which are anticipated to be completed in the spring. One community workshop
was already held to solicit input. The Housing Element will be prepared first. Staff had a meeting
last week with the State Department of Housing and Community Development (HCD), who ultimately
has to certify that the Housing Element meets State requirements. After the draft Housing Element
is prepared, it will be released to the public for a minimum 20 day review which will include a virtual
community workshop. It will then be reviewed by the City Council at a regularly scheduled
meeting. After any corrections are made, the draft will then be submitted to HCD for a formal review
(up to 60 days) after which, the City Council can adopt the Housing Element and resubmit to HCD
for certification. HCD required the Housing Element update to be completed by April 15, 2021,
however, they have indicated there will be a grace period to these deadlines due to COVID-19.
Pre-Development Conference for a Proposed 20-Lot Subdivision at 13667 Twin Peaks Road
On January 29th, Cornerstone Communities, a residential development company, submitted an
application for a Pre-Development Conference for a 20-lot single-family residential subdivision on a
4.77 acre parcel. The property is zoned Residential Single Family-4 (RS-4) which has a maximum
allowable density of four dwelling units per acre. In accordance with State Density Bonus Law,
Cornerstone is requesting a residential density bonus by providing one home as an affordable
housing unit and is also requesting reduced setback waivers. To reduce potential traffic impacts by
adding an additional street entrance from Twin Peaks Road, the project is proposed to be accessed
off of Midland Road by extending Holly Oak Way into the site. The property owners along Holly Oak
Way were notified of a potential future street extension of Holly Oak Way onto the subject property
prior to purchasing their property (recorded covenant). A neighborhood meeting was held on
January 23rd. As a part of a future subdivision request, a future neighborhood meeting, City Council
review, and full environmental review will be required with appropriate public noticing.
Tenant Improvements at the Former Atlas Market at Twin Peaks Plaza
On February 2nd, a building permit was issued for tenant improvements within the interior of the
44,686 square-foot former Atlas Market in preparation for a new grocery market at 14837 Pomerado
Road. A façade remodel for the shopping center was approved by the City Council on October 6th,
2020.
Storage Building and Tenant Improvements at 12175 Flint Place (Filtrous)
On January 28th, two building permits were issued for a detached 1,600 square-foot metal storage
building and a 2,340 square-foot tenant improvement.
Director’s Notes
February 10, 2021
Page 2
Tenant Improvements at 12195 Dearborn Place (Acute Care Pharmaceuticals)
On January 28th, a building permit was issued for a 6,750 square-foot tenant improvement.
Business Certificate Issued for Carco Sales and Finance at 12538 Poway Road
On January 29th, a business certificate was issued for a used car dealership. This location was
previously occupied by Norm’s RV.
Conditional Use Permit for a Single-family Residence and Indoor Basketball Court at 14100
Biscayne Place
On February 8th, a Conditional Use Permit and Minor Development Review Application were
submitted to construct a 17,904 square-foot single-family residence, which includes a 7,152 square-
foot private indoor recreational basketball court, Accessory Dwelling Unit and a garage, at 14100
Biscayne Place in the Old Coach Golf Estates Specific Plan area. Private recreational facilities are
classified as a conditional use, which will require approval from the City Council.
New Single-Family Residence in the 15100 block of Orchard View Drive
On February 8th, a Minor Development Review Application was submitted to construct a 4,300
square-foot single-family residence with a 900 square-foot garage and storage area.
New Single-Family Residence at 13306 Del Poniente Road
On January 25th, a building permit was issued for a new 4,556 square-foot single-family residence
with a 1,130 square-foot garage with a 520 square-foot patio cover.
New Accessory Dwelling Unit at 14935 Eastvale Road
On February 2nd, a building permit was issued for a two-bedroom 1,171 square-foot detached ADU
with a 233 square-foot covered patio.
New Accessory Dwelling Unit at 17914 St. Andrews Drive
On February 2nd, a building permit was issued for a 210 square-foot guest house conversion into
an ADU.
New Accessory Dwelling Unit at 16290 Summer Sage Road
On January 26th, a building permit was issued for a two-bedroom 1,200 square-foot detached ADU.
New Accessory Dwelling Unit at 15244 Espola Road
On January 26th, a building permit was issued for a 1,188 square-foot ADU.
CAPITAL IMPROVEMENTS
Annual Trash Capture Program
The Annual Trash Capture Program devices have been installed at all locations identified in the first
year of a 10-year program. These devices are placed in the storm drain system where high levels of
trash and debris enter the drainage system which ultimately discharges to the ocean. Staff is
currently inspecting the installations and monitoring the initial performance after recent rain events.
Director’s Notes
February 10, 2021
Page 3
Mickey Cafagna Community Center
The interior finishes in the Office
Building are nearing completion. The
carpet in the office areas, the
sheet vinyl in the work rooms, and
the room signage are complete and
the casework contractor is installing
the solid surface countertops in the
reception areas. The wrought iron
gates are going up all around the
facility. The site concrete is nearing
completion with only a couple of
sections in the front of the building
yet to be placed. The landscape contractor is completing the irrigation system and prepping for the
first plantings. Staff met with the AV contractor and has started the final system design getting ready
for installation in the Auditorium, Multi-Purpose Room and the Dance Room. The kick-off meeting
was held for the facility-wide WIFI system that will start installation this week.
.
Carpet in the Office Areas
New Wrought Iron Gates in the large Courtyard
Flatwork in front of the new buildings
Exterior Signage on the Front Entrance
Director’s Notes
February 10, 2021
Page 4
LAND DEVELOPMENT
Colburn Residence
City staff returned comments on the first review of the grading associated with the development of a
new single-family residence on Cedar Ridge Court.
Ahuja Residence
City staff has returned comments on the first submittal of the grading associated with a new single-
family residence on Beeler Canyon Road.
Golden Way
City staff returned comments on the first submittal for a boundary adjustment revising a parcel line
between two properties on Golden Way.
Lee Residence
City staff returned minor comments on the third submittal of the grading associated with a new single-
family residence on Del Poniente Road. The applicant quickly resubmitted with the fourth submittal
of the grading plan.
Shahzad Residence
City staff has returned comments on the second submittal for the grading plan associated with a new
single-family residence on St Andrews Drive.
Palomar Pomerado Health
City staff received redlines for a construction change for the proposed grading associated with a
retaining wall and new building for the Palomar Medical Center on Pomerado Road.
STORMWATER
Water Quality Improvement Plan (WQIP) Annual Reports
Annual Reports for both watersheds that the City is located within have been finalized and submitted
to the Regional Water Quality Control Board. These annual reports cover two different reporting
periods: July 1, 2019 through June 30, 2020 for the Jurisdictional Runoff Management Plans and
WQIP strategy implementation; and October 1, 2019 through September 30, 2020 for monitoring
and assessment programs.
San Dieguito Water Quality Improvement Plan (WQIP) Update
The updated WQIP for the San Dieguito Watershed has been finalized and submitted to the Regional
Water Quality Control Board. This update was required in response to the comment letter received
in October 2019 from The San Diego Regional Water Quality Control Board after they reviewed the
2017-2018 WQIP Annual Report. The comment letter stated that the San Dieguito Watershed Co-
permittees (City of San Diego, County of San Diego, City of Poway, City of Escondido, City of Del
Mar and City of Solana Beach) are required to update the WQIP to address obligations identified by
the Board Executive Officer in the WQIP Acceptance Letter dated February 17, 2016.
Los Peñasquitos Lagoon Restoration Cost Share Agreement
As directed by the City Council, staff has provided recommended language to the City of San Diego
for inclusion into the draft cost share agreement proposed for the Los Peñasquitos Lagoon
Restoration Project. The agreement would define the cost breakdown for Phase I of the project
between the watershed Copermittees (City of San Diego, City of Poway, County of San Diego and
City of Del Mar). The language added includes the ability to review and amend the cost allocations
in the agreement in the future should the WQIP model be updated and show a change to the percent
of sediment loading. The City of San Diego incorporated the recommended language, along with
other revisions, into the draft cost share agreement and distributed it to the watershed Copermittees
Director’s Notes
February 10, 2021
Page 5
for review, comment and/or approval. Staff is currently reviewing the draft cost share agreement in
order to provide comments to other revisions made.
INSPECTION
Villa De Vida
Oak Knoll Road (G19-0002) (WI19-001) - Asphalt and concrete improvement restoration along Oak
Knoll Road has resumed. The damaged curb and gutter and broken sidewalk panels are scheduled
to be replaced this week. A meeting was held on site with City Staff to discuss the entrance along
Pomerado Road and the adjacent existing sidewalk that has lifted due to tree roots. It was decided
that sidewalk panels on either side of the proposed entrance will be removed and replaced to obtain
a smoother transition.
SDG&E Gas Line Conversion Project
Silver Lake Drive (RW20-0199) - A.M. Ortega has returned and completed most of the trench asphalt
restoration. Asphalt restoration is expected to be completed by the end of this week. A second crew
will come back to remove mark-out paint. When asphalt placement and mark-out paint removals are
complete, slurry seal will be scheduled.
Poway Commons
Poway Road (G19-0011) (STI20-002) - All fire suppression and domestic waterline has been
installed and passed all tests. The construction of both model homes and the first phase of new
residential homes continues. Work on the new eight-inch sewer main installation within Community
Park is ongoing. Last week the contractor completed the tie-in to the City’s sewer at the downstream
connection. The contractor was issued a correct work notice for a discharge to Poway Creek last
week. As described by the contractor, the plug between the completed bio-basin at the overflow
came loose and dislodged allowing stormwater to spill into Poway creek. The plug was immediately
reinstalled, and stormwater was pumped to a basin that is not directly connected to the drainage
system. The Regional Water Quality Control Board was notified of the illicit discharge.
Blanchard Accessory Dwelling Unit
Iris Lane (SW20-0163) - The preconstruction meeting for this ADU has been held. The owner and
contractor have signed all applicable paperwork.
Marlow Residence
Deer Valley Estates (G17-0007) - The owner has requested provisional occupancy. A preliminary
punch list has been provided to the owner to aid in the closing out of the project.
Director’s Notes
February 10, 2021
Page 6
Coleman / Griswold Residence
Dos Amigos Trail (G20-0016) - Pad grading is nearly complete. Minor fills bellow the toe of the fill
slope and removal of oversized rock in the backyard area remain to be completed. The building
permit has been issued for work inside the building envelope. All BMPs are in place and on standby.
Storage Building and Improvements
Flint Place (DR20-003) - The preconstruction meeting has been held. The owner and contractor have
signed all applicable paperwork.
Puertollano Residence
York Avenue (MDRA15-017) - The contractor is working on minor grading and landscape around the
property. The old private driveway has been removed. Driveway and utility trench paving remain.
The contractor is nearing completion and has mentioned requesting occupancy. The inspector has
begun generating a punch list to aid the owner in completing all remaining work.
St. Michaels New Rectory & Sanctuary
Pomerado Road (CUP18-015) - The restroom building is complete and only inside finish work is
taking place. Landscape has yet to begin but BMPs are in place and on standby. The Rectory
building is currently in the wood framing stage. There has been a plan change regarding the bio-
retention basin. The gravity wall surrounding the basin has been deleted and now will have natural
earthen slopes.
Sharma Residence
Palisades Drive (MDRA19-023) - The contractor has removed the existing driveway, placed and
compacted sub-grade and is working on the installation of a brick paver system. A portion of the
driveway is within the right-of-way. The owner has obtained a right-of-way permit that covers work
within the City’s right-of-way.
Director’s Notes
February 10, 2021
Page 7
Pakbaz / Ghorishi Addition
Eastvale Road (G20-0002) - The contractor continues construction and backfill of the lower keystone
wall. Work on the upper wall drain continues.
SCHEDULED ROAD/LANE CLOSURES
Sidewalk closure south side of Poway Road between 13301 and 13245. Work is related to
the Outpost project.
Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both
directions for the undergrounding of utilities associated with the Espola Road Safety
Improvements project.
Possible lane closure on Pomerado Road between Scripps Poway Parkway and Stone
Canyon Road for work related to SDG&E potholing.
Lane closure on Pequot Drive, Catawba Drive, and a variety of other collector streets in both
directions for work related to an SDG&E gas line conversion project.
Lane closure on Poway Road between Tarascan Drive and Carriage Road both directions
for work related to the Poway Commons project.
Lane closure on Silver Lake Drive, Orohaven Lane, Papago Drive and Utopia Road in both
directions for work related to an SDG&E gas line conversion project.
Lane closure on Oak Knoll Road west of Pomerado Road both directions and the intersection
of Oak Knoll Road and Pomerado Road on flash for work related to the Villa De Vida Housing
project.
1 of 2
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Aaron Beanan, Director of Finance
DATE: February 10, 2021
SUBJECT: Finance Department Director’s Notes
Information Technology
o Installation of the wireless system, audio/video and security at the Mickey Cafagna
Community Center is in progress. Waiting for approval to add wifi radio to the Pool.
o Purchase Order was released today for the PC procurement. System will arrive in approx. 1
month with installations starting in April – June.
o The City received the final report from the Department of Homeland Security and are
currently reviewing the recommendations. Last week we implemented the improved
password requirements and today all users who have not reset their passwords will be
forced to do so Other high priority items related to account security are being addressed
and will be implemented in the next couple of weeks...
o Other Projects:
• EnerGov – We had our final discovery sessions last week with Tyler. Next week we
move into actual configuration in the system. Three-day sessions are scheduled for
every other week with the core team. Other next steps beginning soon are data
conversion tasks. Other related items include:
SeeClickFix integration – quote from vendor was very high. Working with
them to adjust pricing based on our use.
Getting quotes for credit card processing vendors.
Tyler Cashiering implementation will begin in May.
• SCADA Ignition – migration of SCADA software from Wonderware to Ignition
• Tokay – upgrade of the Tokay backflow software to a SQL database and
implementation of website for submitting testing online is scheduled to begin in April.
• Munis Upgrade – Will start in April. The newer version is required for EnerGov
integration.
• PCPA Ticketing – Assist Community Services with replacement of current ticketing
software who went out of business.
• H Drive Conversion – Migration of users to use OneDrive vs. H drive
2 of 2
Customer Services
Monthly Summary
Business Registrations January
Business Certificate 96
Home Occupation Permit 15
Regulatory Licenses 1
Utility Billing
Start Service 72
Close Service 76
Cycle Bills Processed 6542
Past Due Notices Sent 569
General Support Services
Bids:
Service Proposals:
RFP
Number
Project Title Submittal
Deadline
Engineer's
Estimate
Funding
Available
Awarded RFP Awarded To City Council
Award Date
RFP-21-018 LMD Maintenance
Services
3/25/21 @
2:00PM
$634,990 Multi-
year contract
subject to
approval of
annual budget
Subject to
approval of
annual budget
TBD TBD 05/04/21
RFP-21-019 Water Treatment Plant
Electrical System
Assessment
03/04/21@
4:00PM
$100,000
$128,000
TBD TBD 04/06/21
Bid Number Project Title Bid Opening Engineer's
Estimate Funding
Available Awarded Bid Awarded To City Council
Award Date
BID-21-011
Traffic Signal Controller
Upgrades
03/16/2021 @
4:00p.m. $200,000 $469,811 TBD TBD 04/06/2021
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jon Canavan, Fire Chief
DATE: February 10, 2021
SUBJECT: Fire Department Management Staff Notes
ADMINISTRATION
FIRE PREVENTION
Activity # Activity #
Administrative Remedy Letters (ARLs) 0 Meetings Attended (DRC, Mgmt., Council) 2
Business License Reviews 4 Permit to Operate Inspections 23
Businesses invoiced (Permit to Operate – ex.
Cutting and Welding, Places of Assembly, etc.)
39 Physical Permits to Operate printed and mailed
out to respective businesses
64
Customer Consultations (Phone, email,
Counter, Field)
100 Plan Reviews (FSS, MCUP, CUP, DR, Grading,
Landscape, MDRA, Street Improvement)
13
EOC sessions attended 0 Site Visits 5
Fire & Life Safety Inspections 48 Temporary Tent and Canopy COVID-19
consultations
0
• Staff continues to prepare FY2020-21 budget submittal with one New Program/Project/Contract form
submitted on January 29, 2021.
• Chief Officers participated in their Monthly Chiefs Meeting and Chief Canavan participated in a
monthly meeting of the San Diego County Fire Chiefs Association.
• Staff is preparing suggested revisions to LAFCO’s Municipal Services Review.
• Poway CERT was activated to support SD County’s Operation Collaboration with logistical support of
various vaccination sites.
• DC Post performed a vegetation management site inspection at the City’s pump house station located
on Donart Street.
• DC Post performed a wildfire defensible space inspection at 12890 Glen Circle with Code Compliance
Officer Daniel Welte.
• DC Post participated with City staff configuring the new EnerGov software.
• DC Post attended a virtual meeting to discuss The Farm project.
• DC Post and Susy Turnbull attended a virtual meeting with Planning staff and Cal Fire to discuss the
Safety Element update.
• Fire Inspector Matt Powell conducted an annual permit inspection for Costco & Costco Gas.
• Finaled: 7-11 Underground fuel tanks, ProSci RPDA upgrade, Filhart Residence, Marlow Residence
• Poway Irish Pub Kitchen Hood & Duct Finaled
FD Management Staff Notes
Page 2
EMS / TECHNOLOGY
OPERATIONS
• Between Monday, January 25th and Sunday, February 7th, fire
department personnel responded to 191 incidents.
• Completed monthly national cardiac arrest reporting
• Conducted large firmware update to controlled substance vaults
• Submitted 2020 Q4 fire reporting data to CalFire
• Prepped for February Advanced Cardiac Life Support recertification for all paramedics,
including American Heart Association instructor updates for all instructors.
• Compiled 2020 emergency response statistics.
• Wellness Program draft and supporting documents submitted to the Fire Chief
• 48 SCBA’s retired from service and donated to PUSD and Palomar College
• Wellness Program/Post Fire Decontamination Kits developed
FD Management Staff Notes
Page 3
• Between Monday, January 25th and Sunday, February 7th, personnel completed 373 hours of
training and activities. Topics included 150 hours of Company Training, 129 hours of
Driver/Operator Training, and 44 hours of Officer Training.
• Fire Captain Promotional Examination conducted with three successful candidates passing.
• Firefighter/Paramedic Recruitment Examination conducted.
• Crews completed Company Hose lays #1 and #2 as outlined in annual training plan.
TRAINING / SAFETY
DISASTER PREPAREDNESS
January 25th -
February 7th
•1/27 -Attended meeting with Austin Silva and Scott Post to update the
Safety Element Plan
•1/29 -Review FY22 budget with Chief Canavan
•2/1 -Meeting with Andrea Thomas to discuss the Hazard Mitigation
Grant Program
•2/2 -Participated in PNEC Board Meeting
•2/4 -Participated in a meeting to discuss CERT members staffing
CalFire Vaccination sites
•2/5 -Participated in meeting with Team Rubicon to discuss staffing
CalFire Vaccination sites
•2/5 -Participated in PNEC leadership meeting
•2/6 -Worked at CalFire Vaccination site in Ramona
COVID 19 Support
(Daily)
•Manage EOC Briefings
•Monitor WebEOC
•Monitor County/State Briefings
•City Liason with County of San Diego Office of Emergency Services
and CalOES
•Prepare FEMA reimbursement documents
TRAINING &
PROFESSIONAL
DEVELOPMENT
HOURS
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: February 10, 2021
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
Current Active/In Progress Recruitments
No. Dept. Title Type
Opened Closed/Closes
1 CS Lifeguard Seasonal 1/26/21 Continuous
2 CS Recreation Leader II Part-Time
12/8/20 Continuous
3 FIRE Firefighter/Paramedic Full-Time Regular 12/7/20 1/20/21
4 PW Construction Maintenance Worker I Seasonal 11/19/20 12/13/20
5 PW Construction Maintenance Worker I/II Full-Time Regular 1/27/21 2/7/21
6 PW Sr. Utility Systems Technician Full-Time Regular 2/4/21 3/7/21
7 PW Stormwater Maintenance &
Construction Worker I/II
Full-Time Regular 11/25/20 12/20/20
8 PW Water Utilities Crew Leader
(Closed/Promotional)
Full-Time Regular 1/27/21 2/7/21
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 CS Camp Counselor I Seasonal 2/12/21 3/14/21
2 CS Dock Attendant Seasonal 3/12/21 4/11/21
3 CS Lead Camp Counselor Seasonal 2/12/21 3/14/21
4 CS Recreation Leader I Seasonal TBD TBD
5 FIRE Fire Engineer/Paramedic Full-Time Regular TBD TBD
6 PW Lead Facilities Maintenance Technician Full-Time Regular TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Eric Heidemann, Director of Public Works
DATE: February 10, 2021
SUBJECT: Public Works Department Bi-Weekly Report
(January 25, 2021 – February 7, 2021)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) 11 Repaired 11 potholes at various locations. (11
sq. ft.) Installed 24 yellow, raised pavement
markers on the center line of Lake Poway
Road.
Debris Removal 3 Swept up and discarded 20 sq. ft. of shattered
glass from Glen Oak Road. Picked up a small
dump truck load of cardboard boxes that were
scattered along Espola Road near Blue Sky.
Removed and discarded a small plastic
swimming pool from the gutter along Scripps
Poway Parkway. All items discarded at the
Crosthwaite Materials Handling Yard.
Concrete Repairs (sq. ft.) 36 Painted additional red curb on Lake Poway
Road west of Espola Road (25 ft.). Patched a
one square foot divot in the sidewalk along
Civic Center Drive. Repaired two cement
guardrails and one cement post on Midland
Road (10 ft.)
Signs 7 Replaced two signs in the center median of
Pomerado Road at Metate Lane that were
damaged by an auto accident. Replaced a
damaged “25 MPH” sign on Morene Street.
Installed a new sign pole and a “Not A
Through Street” sign on Roca Grande Road.
Repaired a sign on Arroyo Vista Road.
Replaced two faded signs as part of the Zone
3-4 Sign Program.
Graffiti (sq. ft.) 25 Abated graffiti from two utility boxes along
Civic Center Drive (5 sq. ft.). Painted over two
graffiti incidents under the Sycamore Canyon
overpass. (20 sq. ft.).
Public Works Department Report – February 10, 2021 Page 2
Work/Description Units Location/Description
Miscellaneous - Performed storm cleanup during and after the
wind and rain events including: cutting up and
removing two large, downed trees, clearing
numerous limbs that were blown onto roads
and sidewalks, removing rocks from the bike
lane on the Poway Grade, silt cleanup
throughout the city and placed flooded signs in
the usual problem areas. Hauled two retired
paddleboats from Lake Poway Park dock to
the Crosthwaite Materials Handling Yard.
Completed monthly yard maintenance duties
at the Crosthwaite Materials Handling Yard.
Attended budget meetings.
Stormwater & Flood Control
Vactor Requests 18 Scheduled cleaning of drop inlets throughout
Poway.
Call in requests – wind event
response.
15 Crews responded to multiple requests to clear
drains throughout Poway. Sand and
sandbags were restocked at all three
locations. Detention valves were opened and
closed. Assisted other divisions with
unscheduled tasks.
Removed downed trees from rights of
way.
3 Trees were removed near City Hall, on
Tarzana Road and at Brighton Avenue.
Graffiti Removal 3 Abated graffiti near the Pomerado Channel
and Ted Williams Parkway.
Obstruction Removal 1 Crews removed debris that was obstructing an
inlet at Travertine Court.
Cross bar placement 6 Throughout Poway
Miscellaneous 1 Budget meetings
Vehicle & Equipment Maintenance
Work Orders 27
Scheduled/Unscheduled 17/10
Red Fleet Work Orders 12
Red Fleet Scheduled/Unscheduled 10/2
Facilities Maintenance
Electrical & Lighting ¾ Lighting
Plumbing/HVAC 711 Plumbing and HVAC equally
Miscellaneous 8/20 Roofing and door hardware
Work Orders Completed / In
Progress
18/35
Parks, Trails & Landscape Maintenance
Aubrey Park - Weeds were sprayed throughout the park.
Debris generated by wind and rain event was
removed.
City Hall - Trimmed shrubs and vines, cleared debris
generated by the wind and rain event and
planted in the color bowls.
Public Works Department Report – February 10, 2021 Page 3
Work/Description Units Location/Description
City Owned Properties - Inspected properties for storm damage.
Prepared for the wind and rain event.
Removed limbs that were overhanging the
creek. Performed weed abatement east of
York Avenue. Had a 40-yard dumpster
delivered to a site off Community Road to
handle trees debris removal. Sprayed weeds
in the Library lot.
Community Park - Began trimming trees and shrubs along the
outer perimeter of the pool fence and
removed palms. Sprayed weeds throughout
the park. Replaced worn out picnic tables in
Dog Park. Supported an Eagle Scout project.
Hilleary Park - Began trimming the acacia hedge. Removed
debris that was generated by the winds and
rain.
Lake Poway Park - Performed weed abatement in the parking lot
medians. Repaired a toilet paper dispenser
that was damaged by someone trying to
extract extra rolls. Reattached a shade at the
Pavilion that had blown loose in the high wind
event. Trimmed the acacia along the fencing
at the back of the ballfield. Delivered and set
up canopies for COVID testing. Trimmed
rose bushes along the entry median. Marked
out irrigation heads in preparation for the
upcoming sidewalk ADA improvements.
Old Poway Park - Removed debris after winds and rains.
Sprayed weeds throughout the facility.
Provided support for a volunteer project.
Silverset Park - Added four plants to the parking lot planter
and relocated drip irrigation to service them.
Investigated a resident complaint about the
condition of the basketball rims and nets;
both were replaced three weeks ago, no
issue found.
Starridge Park - Cleaned up debris after wind and rain event.
Located an irrigation mainline leak. Located
an irrigation valve that had been vandalized.
Sycamore Creek Park - Removed low hanging tree branches and
completed gopher abatement at both Parks
(west and east).
Valle Verde Park - Added 25 one-gallon plants along both sides
of the restroom building. Repainted four
BBQ’s, four metal picnic table bases and the
metal handrail on the back stairs. Added
landscape mulch at the pocket park. Added
240 feet of landscape edging along the horse
Public Works Department Report – February 10, 2021 Page 4
Work/Description Units Location/Description
trail. Met with a contractor about painting the
restroom building.
Miscellaneous Parks - Prepared for and responded to the wind and
rain event. Checked drains and culverts and
removed tree and silt debris.
Miscellaneous Trails - Delivered two yards of soil to the Future
Farmers of America site. Resurfaced the
water bar and made rut repairs along the
access road north of Donart and the lake
access road. Removed and replaced
damaged trail fencing in the Williams Ranch
area. Trimmed and spruced up along the trail
entrance next to the VFW.
Contract Inspections 4 Performed contract performance inspections
of LMD landscape/irrigation and bus stop
maintenance. Responded to wind and rain
event clean up. Responded to resident’s
requests to inspect tree concerns and tree
removals. Attended budget review meeting.
Inventoried the Calsense irrigation controllers.
Went on a ride-along with Bright View
Landscaping (formerly Heaviland
Landscaping).
Attended a job walk of the Mickey Cafagna
Center for the security monitoring contract and
performed nighttime streetlight inspections in
Zone #1.
Streetlight Issues 2 Carriage Road Bridge and Community Pool
Traffic Signal / Emergency 4 Twin Peaks and Pomerado Roads, Poway and
Pomerado Roads, Twin Peaks and Midland
Roads and Pomerado and Oak Knoll Roads.
USA Mark-Outs 6
Service Requests Work Orders 2 CO2 detectors at Water Treatment Plant and
new signal loops at Silverset.
Emergency Response
Emergency Response Callouts 7 Responded to four tree issues and three water
issues.
UTILITIES
Water Distribution System Operations
Mark-Outs 92
Distribution Maintenance 269
Water System Shutdown 1 Commons – Poway Road
Locate and Raise lids 3 Civic Center Drive, Poway Road and York
Avenue
Air Release Repair 2 Lake Poway Road
Customer Service Repairs: 3
Public Works Department Report – February 10, 2021 Page 5
Work/Description Units Location/Description
Leaks, AMS updates, non-ops.
Annual Test Reports 143
Backflows Tested 0
Large Meter Tests 0
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) 0.75
Lake Poway and Poway Dam (FSL) 932.5
Water Treatment Plant (FYTD – MG) 1920.978 Average Distribution Flow: 4.75 MGD
Collection System Maintenance
Sewer Mainlines Rodded (Vactor)
Routine Mainline Rodding (l/ft.) 10,896
Monthly High Frequency Rodding (l/ft.) 9,945
Quarterly High Frequency Rodding
(l/ft.)
0
Special Mainline Rodding (l/ft.) 0
Total Mainline Rodded (l/ft.) 20,841
Sewer Mainlines Inspected (CCTV)
Routine Mainline Inspection (l/ft.) 0
Special Mainline Inspection (l/ft.) 0
Total Mainlines Inspected (l/ft.) 0
Utility Crew Task Count
Annual Lateral Assessments 5
Bi-Annual Lateral Assessments 14
Laterals Inspected 19
Laterals Rodded 3
Laterals Repaired 0
Lateral Blockage Mitigation 0
SSO Spill Volume Estimation 0
Manholes Located 0
Manholes Raised 0
Manholes Inspected 0
Easement Maintenance 2
Customer Service 1
Total of Division Tasks Completed 147
Recycled Water System
Recycled Site Inspections 4
(4) Year (4) Hour Potable Cross-
connection Test
1
(4) Year (24) Hour Recycled Irrigation
Test
1
Annual Recycled Site Inspection 0
Customer Service 0
DRC Plans Reviewed 7
Total of Completed Tasks 13
Fats, Oils, Grease (FOG) Program
Business License Review 22
Public Works Department Report – February 10, 2021 Page 6
Site Inspection 1
FOG Permit Issued 2
Customer Service 2
Total of Completed Tasks 27
February 02, 2021
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 1/22/2021 - 1/28/2021
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
01/22/2021 PETERSEN, KATHY 273.5 (A) PC - SPOUSAL/COHABITANT
ABUSE WITH MINOR INJURY (F)
14823 Pomerado Rd,
Poway
01/24/2021 TERRAZAS, KEITH 243 (A) PC - BATTERY ON PERSON (M)12745 Pedriza Rd,
Poway
01/24/2021 STEWART, LINDSEY 243 (A) PC - BATTERY ON PERSON (M)12745 Pedriza Rd,
Poway
01/24/2021 ALVINEZ, ADAN 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
12564 Oak Knoll Rd,
Poway
01/25/2021 ALVINEZ, ADAN 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13039 Conley Street,
Poway
01/26/2021 PARTIDA, PEDRO 11550 (A) HS - USE/UNDER INFL OF
CONTROLLED SUBS (M)
12368 Poway Rd,
Poway
01/27/2021 VILORIA, EMILIO 12500 (A) VC - DRVG WITHOUT VALID
DRVR'S LIC (I); 13004 (A) VC -
DISPLAY/POSS FAKE/ETC IDENT CARD (M)
Poway Rd @ Silver
Lake Dr, Poway
01/27/2021 ALVINEZ, ADAN 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13000 Oak Knoll Dr,
Poway
01/28/2021 CURTIS, KYLE 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11377 (A) HS -
POSSESS CONTROLLED SUBSTANCE (M)
14823 Pomerado Rd,
Poway
Keeping the Peace Since 1850
Category Arrests
DUI 1
Felony 1
Misdemeanor 8
Total 10
Category Cases
Felony 5
Misdemeanor 6
Total 11
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850
February 08, 2021
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 1/29/2021 - 2/4/2021
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
01/29/2021 EASTWOOD, ASHLEY 11350 (A) HS - POSS NARCOTIC
CONTROLLED SUBS (M); 11364 HS - POSS
CONTROLLED SUBS PARAPHERNALIA
(M); 11377 (A) HS - POSSESS CONTROLLED
SUBSTANCE (M)
12175 Tech Center
Drive, Poway
01/29/2021 CARDOZO, CARLY 488 PC - PETTY THEFT(Shoplift) (M)12175 Tech Center
Dr, Poway
01/30/2021 BAEZ, DAVID 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13548 Acton Ave,
Poway
01/30/2021 POLIS, CHARISSA 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
Pomerado Rd/ Metate
Ln, Poway
01/31/2021 HIRT, ROBERT 11377 (A) HS - POSSESS CONTROLLED
SUBSTANCE (M)
12880 Gregg Ct.,
Poway
02/01/2021 PASOL, MICHAEL 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11377 (A) HS -
POSSESS CONTROLLED SUBSTANCE (M);
496 (A) PC - RECEIVE/ETC KNOWN
STOLEN PROPERTY [$950 OR LESS] (M)
13881, Poway
02/01/2021 MCGRATH, WILLIAM 11550 (A) HS - USE/UNDER INFL OF
CONTROLLED SUBS (M)
13871 Danielson
Street, Poway
02/02/2021 FLORES, CHRIS 246.3 (A) PC - WILLFUL DISCHARGE OF
FIREARM IN A GROSSLY NEGLIGENT
MANNER (F); 247 (B) PC - SHOOT AT
UNOCCUPIED DWELLING/VEH (F); 25400
(A)(2) PC - CARRY CONCEALED WEAPON
ON PERSON (F); 25850 (C)(6) PC - CARRY
LOADED HANDGUN:NOT REGISTERED
OWNER (F); 459
Twin Peaks Road &
Silverset Street,
Poway
02/03/2021 SWANSON, ERIC 14601.2 (A) VC - DRIV W/LIC SUSP/REV
W/PRIOR DUI CONV (M)
Twin Peaks Road
And Community
Road, Poway
Keeping the Peace Since 1850
02/03/2021 DAGOSTINO, SARAH 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
Poway Rd/state Rt
67@ Iron Mtn Trail,
Poway
02/04/2021 SCHWARTZ, TYLER BW-F ZZ - FELONY BENCH WARRANT
(OUR AGENCY)
13745 Frmae Rd,
Poway
Category Arrests
DUI 1
Felony 2
Misdemeanor 9
Total 12
Category Cases
Felony 3
Misdemeanor 3
Total 6
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850