Directors' Notes 02-24-21
DATE: February 24, 2021
TO: Chris Hazeltine, City Manager
FROM: Vaida Pavolas, City Clerk
CONTACT: (858) 668 – 4535 or vpavolas@poway.org
SUBJECT: City Clerk: Weekly Notes (February 10 – February 23, 2021)
Upcoming Agenda Deadlines
Council Meeting Staff Reports Due Agenda Posted
April 6 March 22 March 30
April 20 April 5 April 13
May 4 April 19 April 27
Statement of Economic Interest, Form 700
To date, 48 out of 78 designated employees have filed their Annual Statement of Economic Interests,
Form 700. As a friendly reminder, Form 700 must be filed in the City Clerk’s office on or before 5:30
p.m., Thursday, April 1, 2021.
Committee Appointments
Recruitment for the BRC and PRAC closed on Thursday, February 18. At the March 2, 2021 meeting,
Council will consider appointing three members to the BRC and five members to the PRAC. The memo
to Council can be viewed on the City’s website here.
Legal Notices
Order No. Project Title Publishing Date(s) Dept.
21-002 Notice Inviting Proposals: Traffic Signal Controller
Upgrades; Bid No. 21-0111
2/18 & 2/25 DSD
21-003 Notice of Public Hearing: TTM 21-001/Larchmont Street
Subdivision
2/18 DSD
21-004 Notice of Public Hearing: Resolution Approving a 2%
Increase in the RTCIP
3/4 & 3/11 DSD
21-005 Notice of Public Hearing: Resolution Amending
Community Park Fees of the Master Fee Schedule
2/25 & 3/4 CS
Public Records Requests
Name Subject of Request Date Closed
PRR 2020-176
Friedman, Assi
All correspondence with CA Department of Drinking Water
11/29/2019-10/08/2020
Extension
notice sent
10/20
City Clerk’s Office Page 2 of 3
Public Records Requests continued
Name Subject of Request Date Closed
PRR 2020-219
Briggs Law Corp
(continued)
From January 1, 2010, to the present:
1) Any and all notifications of approval of an award and/or grant of
funding from the U.S. Department of Homeland Security and/or
the California Office of Emergency Services to your public agency
(including any sub-agency, department, or representative of
your public agency), regardless of the source of the notification
(e.g., City of San Diego or County of San Diego);
2) Any and all purchase orders, bills of sale, and/or contracts for
each and every item acquired (via purchase, lease, or otherwise)
in whole or in part with funds obtained by your public agency
(including any sub-agency, department, or representative of
your public agency) in whole or in part from the U.S. Department
of Homeland Security and/or the California Office of Emergency
Services, regardless of the public agency that owns, uses, stores,
and/or maintains the item;
3) For each and every item described in paragraph 2, each and
every application for the award and/or grant used for the
acquisition, supporting materials for the application,
correspondence pertaining to the application, correspondence
pertaining to the award and/or grant, and the award and/or
grant approval(s);
4) For each and every item described in paragraph 2, each and
every approval of the acquisition by your public agency
(including any sub-agency, department, or representative of
your public agency). (As used in this paragraph, “approval”
means the highest level of approval within your public agency’s
organizational structure);
5) Any and all writings distributed in connection with one or more
meetings of the Unified San Diego County Emergency Services
Organization (“SDCESO”), Urban Area Security Initiative (“UASI”),
Urban Area Working Group (“UAWG”), Regional Technology
Partnership (“RTP”), or any sub-committee thereof (whether
formal, ad hoc, or otherwise);
6) Any and all writings that identify, describe, or otherwise mention
funding and/or project proposals by SDCESO, UASI, UAWG, RTP,
and/or any sub-committee thereof (whether formal, ad hoc, or
otherwise);
7) Any and all writings that identify, describe, or otherwise mention
allocations and/or recommendations by SDCESO, UASI, UAWG,
RTP, and/or any sub-committee thereof (whether formal, ad hoc,
or otherwise);
8) Any and all writings that identify, describe, or otherwise mention
goals (including but not limited to investment goals) pertaining
to SDCESO, UASI, UAWG, RTP, and/or any sub-committee thereof
(whether formal, ad hoc, or otherwise); and
9) Any and all writings that designate the individual(s) who
represent and/or represented your public agency on the
SDCESO, UASI, UAWG, RTP, and/or any sub-committee thereof
(whether formal, ad hoc, or otherwise)
2/17
City Clerk’s Office Page 3 of 3
Public Records Requests continued
Name Subject of Request Date Closed
PRR 2021-008
Espana, Jonathan
Address of homes without water service for six months or more
and records of properties that have received citations/notice of
violation of high grass or unkempt landscaping
2/11
2021-016
Olps, Chris
Grading securities and grading permits for The Outpost 2/11
2021-017
Mirjamali, Vahid
Geotechnical reports for 317-611-01 and 314-440-38 2/22
2021-018
Mirjamali, Vahid
Soil Reports for 317-611-01 and 314-440-38 2/22
2021-020
Olps, Chris
Any and all communications to or from the San Diego Regional
Water Quality Control Board regarding "The Outpost" (aka
Trading Post, CAPEXCO, K.D. Stahl Construction, and any other
current or past involved entities) and their fines and late
reporting resulting in at least 7 serious violations (per Water
Code section 13385(h) and (i).) and any documents in response
or as advisement/status from The Outpost regarding any
violations or fines as stated above.
Extension
notice sent
2/22
2021-021
Bottorff, John
Pesticides used at all City property from January 1, 2020 through
December 31, 2020
Pending
clarification
from
requester
2021-022
Cortez, Olga
Average speed on Espola Road between Cloud Croft Drive and
Eden Grove/Titan Way
2/23
2021-023
Boyer, Bruce
Any ordinances which 1) prohibit or regulate signs on vehicles
(parked, moving, motorized or not); 2) prohibit or regulate
parking of trailers of any type; 3) prohibit or regulate parking of
oversized vehicles, rv’s, or campers; and 4) 72 hour parking
2021-024
Anderson, Richard
Current street sweeping contract 2/23
2021-025
Cortez, Olga
Average speed on Espola Road between Cloud Croft Drive and
Eden/Del Poniente
2/24
2021-026
Jouldjian, Lena
PCPA Programming Agreement with Poway OnStage 2/23
CITY OF POWAY MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Wendy Kaserman, Assistant City Manager
DATE: February 24, 2021
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Date Time Location
Spring Registration March 2 7:30am - ongoing Online Only
Historical Tour March 3 Through June 18 Virtual Presentation
Kid’s Night Out March 5 4:30pm-9:00pm Twin Peaks Gym
Trout Fishing Seminar March 13 8:00am – 9:00am Virtual Presentation
• The Teen Chocolate Bash was a “choco-lot of gooey, fudge-y fun!” 43 registered participants
enjoyed sweet challenges, giant treats, and plenty of prizes during a full-on night of everything
chocolate.
• I.T., Development Services, and Department staff participated in several onsite meetings at
the Mickey Cafagna Community Center. The collaborative effort has focused on audio visual
and sound equipment, furniture and fixtures, and lighting.
• The Poway Swim Center will serve as the host site for a Pacific Swim vs. Ramona Swim
competition on February 27 and February 28. The coaches were thorough in the development
of COVID protocols and worked in advance to obtain supervisor approval.
• Development Services and Department staff are working diligently to identify Lake Poway
dock repair requirements. Bellingham Marine (original fabrication and installation contractor)
expects to provide the final costs and scope of work for various department reviews shortly.
• The Community Outreach Coordinator, staff and volunteers teamed up to launch the Old
Poway Park Historical Tour via virtual presentation on March 3. Typically hosted onsite, the
online program will feature Poway history and segments on classroom conditions in the 1900’s
and train safety.
• Staff attended the Poway Valley Senior Citizen’s Corporation Board meeting on February 18.
Agenda items included closure logistics for the current church-site by April 30, relocation of
the existing Jewish Family Services meal distribution program, and bingo equipment.
• In preparation for issuing a Request for Proposals, staff participated in a ticketing software
demonstration. The effort is in response to the previous provider (Seat Advisor), going out of
business. Additional specification details were collected from box office staff, user groups,
and through industry research.
• Over the past two weeks, staff met with several stakeholders to discuss support of the arts
through sustainable operation of the Poway Center for the Performing Arts. This item is
scheduled to return to City Council via workshop on April 6.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Bob Manis, Director of Development Services
DATE: February 24, 2021
SUBJECT: Director’s Notes
PLANNING
New Single-Family Residence and Accessory Dwelling Unit on a Vacant Lot on Iron Mountain
Road
On February 18th, a Minor Development Review Application was submitted to construct a 3,800
square-foot single-family residence with an attached 1,000 square-foot garage and storage area on
a 2.66-acre site. A 1,085 square-foot accessory dwelling unit with an attached 400 square-foot
garage is also proposed.
New Single-Family Residence at 13754-56 Dos Amigos Trail
On February 16th, a building permit was issued for a new 7,934 square-foot single-family residence
with a 1,374 square-foot garage and a 692 square-foot patio cover and sunroom.
Tenant Improvements at 14145 Danielson (General Atomics)
On February 17th, a building permit was issued for 64,557 square feet of tenant improvements at
General Atomics.
CAPITAL IMPROVEMENTS
Boulder Mountain No. 1 & 2 Reservoir Rehabilitation
The Contractor mobilized for construction on February 16th. Inspection blasting occurred last week
on the tank interior to confirm the locations of structural repairs. The contractor is scheduled to
proceed with structural repairs and modifications for the next four weeks. Sandblasting and recoating
of the tank will occur after the structural work is complete. The project is scheduled to be completed
by the end of June 2021.
LED Street and Safety Lighting Conversion
The Contractor has received the adaptors for the StressCrete light fixtures and is scheduled to install
the two StressCrete and two Holophane test pilot lights on February 24th. The Contractor will also
verify the mounting configuration for all 79 decorative lights in the Old Poway area. Once the City
selects the light fixture to move forward with, the Contractor will order the remaining lights and
appropriate adaptors. It is anticipated to take 8-12 weeks for the Contractor to receive the lights.
Local Roadway Safety Plan
Caltrans has approved an allocation of state funds for the preparation of the Local Roadway Safety
Plan (LRSP). The allocation is for $46,000 with a City match of $6,000 for a total project cost of
$52,000. An LRSP is a plan that systematically identifies and analyzes safety problems and
recommends safety improvements for our local roadways. Staff is preparing a Request for Proposals
for consultants to develop the LRSP.
Annual Valve Replacement Project
The final three valves will be replaced within the next few weeks. The transmission main along
Espola Road will be shut down and emptied in order to perform this work safely and efficiently. Due
Director’s Notes
February 24, 2021
Page 2
to extensive coordination with the water treatment plant, water distribution work crews, and
engineering staff, no service outages will be required.
Mickey Cafagna Community Center
The interior finishes in the Office Building are nearing completion. Multiple subcontractors are in the
building finishing up the remaining details of the respective trades. Next week the cleaning crew is
scheduled to clean the entire interior of the facility in preparation for the design team to complete the
punch list. The last section of concrete was placed on February 22nd in the smaller courtyard as well
as between the Classroom Building and the Office Building. The site concrete was completed last week
around the ADA parking lot on the northwest side of the building. The remaining kitchen equipment
was moved in on February 22nd. The irrigation system around the entire site is nearly complete. This
week the landscape contractor will be preparing for the planting effort. The WIFI system and networking
are complete, and the Security Camera System is nearly complete. The AV system is getting ready for
installation and the office furniture is on schedule for installation the first week of April.
Getting ready to place the last section of the Courtyard concrete
.
Irrigation is nearly complete
New pedestrian ramp at the ADA Parking Lot
LAND DEVELOPMENT
Palomar Pomerado Health
City staff approved the construction change for the proposed grading associated with a retaining wall
and new building for the Palomar Medical Center on Pomerado Road.
Director’s Notes
February 24, 2021
Page 3
Colburn Hydrant
City staff approved the mylar improvement plans for a proposed hydrant associated with the
development of a new single-family residence on Cedar Ridge Court.
Lamie Residence
City staff has received the second submittal for the grading plan associated with a new single-family
residence along Heritage Drive.
Adah Lane
City staff returned comments on the first review of a public sewer main extension along Adah
Lane. These improvements are a portion of the required improvements for the 4-lot subdivision that
took place in the 1980’s (PM12771).
Highlands Ranch Road
City staff received and approved the mylar record drawings completing the grading and development
of a single-family residence on Highlands Ranch Road.
Nguyen Residence
City staff reviewed and provided comments for the legal and plat associated with the proposed
easement for a future public water main extension along Oak Canyon Road.
STORMWATER
Los Peñasquitos Lagoon Restoration Cost Share Agreement
Staff reviewed and provided comments on the draft cost share agreement that the City of San Diego
distributed to the Copermittees within the Los Peñasquitos watershed. The agreement will define
the cost breakdown for Phase I of the project between the watershed Copermittees (City of San
Diego, City of Poway, County of San Diego and City of Del Mar). The language added includes the
ability to review and amend the cost allocations in the agreement in the future should the WQIP
model be updated and show a change to the percent of sediment loading. Staff also added language
so that the City of San Diego must receive approval from the Copermittees before any construction
changes may be approved which will alter/increase the cost of the project. The City of San Diego
has indicated that they agree to the need for the additional language but that additional clarification
is needed related to the timing for approvals and what happens if a Copermittee does not agree to a
construction change.
INSPECTION
St. Michaels new Rectory & Sanctuary
Pomerado Road (CUP18-015) - There is a plan change regarding the bio-retention basin. The gravity
wall surrounding the basin has been deleted and now will have natural earthen slopes. Bio-basin 1
and bio-basin 2 are both under construction. Last week the contractor damaged the fire sprinkler line
while excavating the basins. The inspector and fire inspector were notified. The line was repaired,
and service was restored.
Dycus Residence
Glen Oak Road (G18-0010) - The preconstruction meeting for the grading and retaining wall
construction is scheduled for this week.
Villa De Vida
Director’s Notes
February 24, 2021
Page 4
Oak Knoll Road (G19-0002) (WI19-001) - City Staff and the
contractor met to discuss the entrance along Pomerado
Road and the adjacent existing sidewalk that had lifted due
to tree roots. It was decided that sidewalk panels on either
side of the proposed entrance will be removed and replaced
to obtain a smoother transition. Last week the contractor
removed and replaced the existing sidewalk, curb and gutter
and replaced it with a new driveway entrance to access the
City of Poway storm drain easement. This week asphalt and
concrete improvement restoration along Oak Knoll Road is
scheduled to resume.
Poway Commons
Poway Road (G19-0011) (STI20-002) - The construction of both
model homes and the first phase of new residential homes continues.
Two weeks ago, two new building pads were placed and last week
construction of the buildings began. Work on the new 8” sewer main
installation within Community Park is ongoing. The contractor
completed the tie-in to the City’s sewer at the downstream connection
and placed one new sewer manhole base as seen in the picture. The
sewer manhole was built and passed the required vacuum test. Work
on the private road construction continues but was very slow last
week due to wet weather. The contractor was able to place base
course and compact several of the private streets. This week the
contractor is scheduled to complete base course placement and
compaction and by end of this week begin asphalt placement of
private streets. Asphalt work is scheduled into next week.
General Atomics- A42 Thunder
Kirkham Way (DR20-006) - The preconstruction meeting for the building addition is scheduled for
this week.
Valencia Addition
Sunrise Court (MDRA20-016) - The preconstruction meeting for the single-family residence has been
held. The owner and contractor have signed all applicable paperwork. Construction has begun.
Filhart Residence
Deer Valley (G15-0014) - The owner has completed all construction items and the inspector has
signed the occupancy request form. The form has been delivered to the project engineer.
SCHEDULED ROAD/LANE CLOSURES
Sidewalk closure south side of Poway Road between 13301 and 13245. Work is related to
the Outpost project.
Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both
directions for the undergrounding of utilities associated with the Espola Road Safety
Improvements Project.
New 8" sewer main connection and
manhole in Community Park
Director’s Notes
February 24, 2021
Page 5
Possible lane closure on Pomerado Road between Scripps Poway Parkway and Stone
Canyon Road for work related to SDG&E potholing.
Lane closure on Pequot Drive, Catawba Drive, and a variety of other collector streets in both
directions for work related to an SDG&E gas line conversion project.
Lane closure on Poway Road between Tarascan Drive and Carriage Road both directions
for work related to the Poway Commons project.
Lane closure on Silver Lake Drive, Orohaven Lane, Papago Drive and Utopia Road in both
directions for work related to an SDG&E gas line conversion project.
Lane closure on Oak Knoll Road west of Pomerado Road both directions, and the intersection
of Oak Knoll Road and Pomerado Road on flash for work related to the Villa De Vida housing
project.
1 of 2
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Aaron Beanan, Director of Finance
DATE: February 24, 2021
SUBJECT: Finance Department Director’s Notes
Information Technology
o Wireless has been installed at the Community Center and Pool. Wireless signal is available
for staff at the pool and is being configured for public access. Camera installs and wiring
started last week and will be completed this week. Audio testing for sound system was
completed this week to make final decision on system. Changes to original design have
been recommended for enhanced sound for the various rooms.
o New PC were ordered and should arrive in March. Installations starting in April – June.
o Other Projects:
• EnerGov – Configuration sessions started last week beginning with the Fees setup
and Custom Screen setup. Implementation session with Tyler (three-day sessions
every other week) will continue into March with the core team. Other next steps
beginning soon are data conversion tasks. Other related items include:
SeeClickFix integration – quote from vendor was very high. Working with
them to adjust pricing based on our use.
Reviewing quotes for credit card processing vendors.
Tyler Cashiering implementation will begin in June.
• SCADA Ignition – migration of SCADA software from Wonderware to Ignition
• Tokay – upgrade of the Tokay backflow software to a SQL database and
implementation of website for submitting testing online is scheduled to begin in April.
• Munis Upgrade – Will start in April. The newer version is required for EnerGov
integration.
• PCPA Ticketing – Assist Community Services with replacement of current ticketing
software who went out of business.
• H Drive Conversion – Migration of users to use OneDrive vs. H drive
2 of 2
Customer Services
Monthly Summary
Business Registrations January
Business Certificate 96
Home Occupation Permit 15
Regulatory Licenses 1
Utility Billing
Start Service 72
Close Service 76
Cycle Bills Processed 6542
Past Due Notices Sent 569
General Support Services
Bids:
Service Proposals:
RFP
Number
Project Title Submittal
Deadline
Engineer's
Estimate
Funding
Available
Awarded RFP Awarded To City Council
Award Date
RFP-21-018 LMD Maintenance
Services
3/25/21 @
2:00PM
$634,990 Multi-
year contract
subject to
approval of
annual budget
Subject to
approval of
annual budget
TBD TBD 05/04/21
RFP-21-019 Water Treatment Plant
Electrical System
Assessment
03/04/21@
4:00PM
$100,000
$128,000
TBD TBD 04/06/21
Bid Number Project Title Bid Opening Engineer's
Estimate Funding
Available Awarded Bid Awarded To City Council
Award Date
BID-21-011
Traffic Signal Controller
Upgrades
03/16/2021 @
4:00p.m. $200,000 $469,811 TBD TBD 04/06/2021
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jon Canavan, Fire Chief
DATE: February 24, 2021
SUBJECT: Fire Department Management Staff Notes
ADMINISTRATION
FIRE PREVENTION
Activity # Activity #
Administrative Remedy Letters (ARLs) 0 Meetings Attended (DRC, Mgmt., Council) 2
Business License Reviews 13 Permit to Operate Inspections 39
Businesses invoiced (Permit to Operate – ex.
Cutting and Welding, Places of Assembly, etc.)
0 Physical Permits to Operate printed and mailed
out to respective businesses
Customer Consultations (Phone, email,
Counter, Field)
63 Plan Reviews (FSS, MCUP, CUP, DR, Grading,
Landscape, MDRA, Street Improvement)
21
EOC sessions attended 0 Site Visits 4
Fire & Life Safety Inspections – Construction(8)
/State License review(2)
10 Temporary Use Permit 2
• Chief Canavan and DC Post met with Brad Rosen to discuss asset management inventory options.
• Ben Schmid promoted to Fire Engineer Paramedic. Ben’s wife and three children joined the Chief
Officers who presented Ben with his new badge and helmet shield.
• Staff completed and submitted the proposed FY2021-22 operating budget.
• DC Post reviewed wildland pre-fire plans for eastern Poway and High Valley w/ Rohde & Associates.
• Staff conducted a site inspection at Move Plus Storage as part of a DOD requirement.
• DC Post met with planning staff to discuss ground mounted solar PV in the Wildfire Defensible Space
properties and fire access road requirements for a property at the end of Old Coach Way.
• Insp Matt Powell represented the Fire Department at the February Safety Committee Meeting.
• Senior Insp Andy Loperena completed residential fire sprinkler final inspections on York Ave.
• Senior Insp Andy Loperena completed residential fire sprinkler final and fire final inspection at 13220
Highlands Ranch Rd.
• Senior Insp Andy Loperena completed annual permit to operate inspections at General Atomics Bldg.
28 and Bldg. 36.
• Senior Insp Andy Loperena worked with Domino’s Pizza to bring their fire suppression system into
compliance with the CFC.
FD Management Staff Notes
Page 2
EMS / TECHNOLOGY
OPERATIONS
• Between Monday, February 8th and Sunday, February 21st, fire
department personnel responded to 191 incidents.
• The Fire Department’s paramedic continuing education provider number was recertified
through 2025. Paramedics require 48 hours of continuing education every two years to meet
one of the requirements of recertification. The EMS Division’s continuing education provider
status with San Diego County allows the Fire Department to meet the needs of our paramedics
by providing continual training and education that meets the needs of our agency locally with
topics that matter to our city and department.
• Attended and represented Poway Fire Department in the weekly Metro Zone Command and
General Staff vaccination meeting.
• Completed 2nd vaccination dose for employees who received their COVID vaccinations in mid-
January. All Firefighters and Paramedics who opted to receive the COVID vaccine are now 2
weeks past completion with both shots.
• Conducted mandated biennial controlled substance inventories of all three fire stations and
frontline apparatus. The DEA requires this specific inventory to be completed and filed every
two years in addition to the daily inventory the paramedics log each day.
• 800 MHz radio deprogramming conducted by SDSO wireless
• Post Fire Decontamination Buckets purchased and assembled
• Attended Metro Zone Operations meeting
FD Management Staff Notes
Page 3
• Between Monday, February 8th and Sunday, February 21st, personnel completed 372 hours
of training and activities. Topics included 950 hours of Company Training, 96 hours of
Driver/Operator Training, and 31 hours of Facility Training.
• Fire department crews have conducted multiple hours of drivers training. The City of Poway Fire
Department personnel must certify to function as a tractor-trailer driver or tiller operator.
• Conducted two site Safety inspections for the City of Poway at the Poway Library and Kumeyaay
Interpretive Center. Site inspections are conducted to assure City facilities do not have any
safety hazards, as well as to keep the public and staff safe.
• Attended and represented Poway Fire Department in the San Diego County Training Officers
meeting. The meetings are to obtain pertinent information in regard to training requirements and
updates needed to operate in all positions in the fire service.
• Attended and represented Poway Fire Department in the City of Poway Safety Committee
meeting. City representatives conduct reviews of workplace injuries and accidents.
TRAINING / SAFETY
DISASTER PREPAREDNESS
February 8th -
February 21st
•2/8 -Zoom call to discuss the Public Works Hazard Mitigation.
•2/8 -Zoom call with County CERT to discuss staffing the CalFire Vaccination
sites.
•2/8 -Meeting with Rene to discuss the Annual Report
•2/9 -Participated in the Emergency Manager’s working group
•2/10 -Participated in the FEMA webinar to learn about grants
•2/11 -Call with Utilities to discuss Risk &Resilience project
•2/11 -Participated in Emergency Managers COVID Call
•2/12 -Meeting with Jon to discuss the budget
•2/16 -Call with Utilities to discuss Risk &Resilience project
•2/17 -Call w/Andrea Thomas to discuss Dev Serv Hazard Mitigation Grant
•2/17 &2/18 -Attended training w/CERT instructor to learn about QPR (Question,
Persuade,Refer)
•2/18 -Participated in the Unified Disaster Council Meeting
•2/20 -Worked at CalFire's Vaccination site at Cuyamaca College (6 CERT
members)
COVID 19 Support
(Daily)
•Manage EOC Briefings
•Monitor WebEOC
•Monitor County/State Briefings
•City Liason with County of San Diego Office of Emergency Services and CalOES
•Prepare FEMA reimbursement documents
TRAINING &
PROFESSIONAL
DEVELOPMENT
HOURS
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: February 24, 2021
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
New Hires
Name Position/Title Department Start Date
Dan Barry Customer Services Technician II Finance 2/22
Mike Obermiller Public Works Operations Manager Public Works 2/16
Promotion
Name Position/Title Department Start Date
Croft Oxley Water Utilities Crew Leader Public Works 2/22
Current Active/In Progress Recruitments
No. Dept. Title Type
Opened Closed/Closes
1 CS Camp Counselor I Seasonal 2/12/21 3/14/21
2 CS Lead Camp Counselor Seasonal 2/22/21 3/14/21
3 CS Lifeguard Seasonal 1/26/21 Continuous
4 CS Recreation Leader II Part-Time
12/8/20 Continuous
5 FIRE Firefighter/Paramedic Full-Time Regular 12/7/20 1/20/21
6 FIRE Fire Engineer/Paramedic Full-Time Regular 2/22/21 3/14/21
7 PW Construction Maintenance Worker I Seasonal 2/12/21 2/28/21
8 PW Construction Maintenance Worker I/II Full-Time Regular 1/27/21 2/7/21
9 PW Sr. Utility Systems Technician Full-Time Regular 2/4/21 3/7/21
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 CS Dock Attendant Seasonal TBD TBD
2 CS Recreation Leader I Seasonal TBD TBD
3 PW Lead Facilities Maintenance Technician Full-Time Regular TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Eric Heidemann, Director of Public Works
DATE: February 24, 2021
SUBJECT: Public Works Department Bi-Weekly Report
(February 8, 2021 – February 21, 2021)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) 558 Repaired three potholes on Poway Road (3 sq.
ft.). Patched a water utility trench with new
asphalt on Sam-O-Reno (280 sq. ft.) and a water
utility trench with new asphalt on Francine Court
(275 sq. ft.).
Debris Removal/Illegal Dumps 7 Picked up metal framing debris in the bike lane of
eastbound Poway Road on the grade. Cleaned
up a shattered marble countertop from Kirkham
Road. Cleaned up plastic debris scattered in
center of road on Soule Street (8 sq. ft.). Cleared
metal debris from center of Ted Williams Parkway
(10 sq. ft.). Picked up trash along Scripps Poway
Parkway from General Atomics Way to the east
city limits. Picked up a discarded bookshelf on La
Manda Drive. Called in a dead coyote on Espola
Road on multiple days, non-responsiveness of
contractor reported to Code.
Concrete Repairs (sq. ft.) 38 Removed and replaced damaged cross gutter on
Mazatlán Way (25 sq. ft.). Replaced a damaged
concrete guardrail fence on Midland Road (10 ft).
Removed and replaced damaged concrete curb
and gutter on Eastern Road (3 sq. ft.).
Signs 16 Re-installed two permanent delineators in the
center median of Twin Peaks Road near Tierra
Bonita School that had been knocked over by a
vehicle. Straightened a “Horse Crossing” sign on
Calle Colina. Replaced 13 signs in Zones 3-4
that failed nighttime inspection.
Vegetation 575 Trimmed a pepper tree blocking motorist’s view of
a sign on Pomerado Road near Bernardo Heights
Road. Cleared silt and vegetation from the
concrete gutter on Eastern Street (75 ft.). Abated
Public Works Department Report – February 24, 2021 Page 2
Work/Description Units Location/Description
weeds from the sidewalk on Pomerado and
Garden Roads. (500 ft.)
Graffiti 2 Removed graffiti from two signs on Poway Road
(2 sq. ft.)
Miscellaneous 2 Attended CPR and First Aid Training.
Responded to an oil spill from a truck on
Danielson Street. A special sweep was made of
the area; none of the spill was a threat to drains
or storm inlets in the area.
Stormwater & Flood Control
Tree trim and removals 4 Trees were trimmed or removed on Poway Valley
Riders Association Trail, Midland Road, Frame
Road and Poway Valley Road.
Scheduled Vactor Work 41 Vactor work was performed throughout Poway
and a blockage was removed at Creekside Plaza
near Community Road.
AED/CPR First Aid Training. 1 PCPA
Monthly Duties Crosthwaite MHY 1 Stormwater crew maintained the handling yard in
February.
Vehicle & Equipment Maintenance
Work Orders 26
Scheduled/Unscheduled 18/8
Red Fleet Work Orders 7
Red Fleet Scheduled/Unscheduled 5/2
Facilities Maintenance
Electrical & Lighting 9/2 Mostly lighting - changing to LED
Plumbing/HVAC 11/7 Mostly plumbing drainage
Miscellaneous 17/18 Roofing, door locks, toilet partitions
Work Orders Completed / In
Progress
37/27
Parks, Trails & Landscape Maintenance
Aubrey Park - Spread mulch along the paths and walkways and
removed fallen branches and debris.
City Hall - Trimmed the shrubs in the planters and along the
western border wall, cleaned planters and
fertilized the roses.
City Owned Properties - Continued removing fallen trees and debris along
the open properties off Community Road.
Community Park - Supported the painting contractor, trimmed trees
and shrubs and continued to clean the perimeter
slope near the Community Pool. Aerated and
fertilized the ball fields and non-play areas.
Removed multiple incidents of graffiti, repaired
wooden picnic tables in the Dog Park.
Garden Road Park - Applied herbicide along the hardscapes, fence
lines and mulched areas.
Public Works Department Report – February 24, 2021 Page 3
Work/Description Units Location/Description
Hilleary Park - Continued trimming the acacia hedge, spread
mulch in the planters. Cleaned up debris from
winds.
Lake Poway Park - Applied herbicide on the west side of the park.
Marked out irrigation heads and valves for the
future ADA improvements surrounding the
volleyball gazebo. Removed a metal BBQ and
replaced it with one made of cement.
Old Poway Park - Cleaned up branches and debris. Provided
support for multiple group activities.
Poway Oaks Park - Applied herbicide.
Silverset Park - Applied herbicide along the hardscapes and
fence lines and mulched the walking path.
Trimmed back the acacia growing along the
sidewalk and Silverset Street.
Starridge Park - Cleaned up fallen branches and debris from
winds, located another mainline leak.
Sycamore Creek Park - Applied herbicide at both locations. Performed
gopher abatement at Sycamore Park (East).
Valle Verde Park - Removed approximately 240 feet of old straw
waddle and replaced it with a plastic boarder
along the horse trail. Added one eight-foot
section of trail fencing along Espola Road.
Miscellaneous Parks - Staff attended COVID update meeting. Two staff
members attended pesticide applicators
continuing education webinar. “South” staff
participated in CPR/AED/First Aid training.
Miscellaneous Trails - Finished filling in ruts along the Avocado Trail.
Extracted half of the encroaching sumac along
the Lake Poway access road trail, work
continues. Removed a limb next to the pond.
Delivered two truckloads of sandbags for a trail
volunteer project near Chaparral School.
Removed a damaged water bar and wooden log
device from the Pomerado Trail. Accepted
delivery of temporary restrooms at Iron Mountain
to be in use while permanent restrooms are
being painted.
Contract Inspections - Responded to LMD residents’ requests: tree
concerns, fallen branch in backyard, etc.
Inspected landscaping vendor work in LMDs.
Inspected vendor maintenance of bus stops and
groves. Attended CPR/First Aid AED training.
Worked on LMD budget reviews, attended a
LMDAG Zoom Meeting and processed invoices.
Public Works Department Report – February 24, 2021 Page 4
Work/Description Units Location/Description
Oversaw City Hall monthly elevator maintenance
and reserve fire extinguisher replacement,
dropped off of new fire extinguishers. Performed
janitorial inspections at City Hall, the Library and
Council Chambers. Obtained fire alarm and
security systems quotes for Mickey Cafagna
Center. Performed light inspections at Garden
Road Park, and the PCPA and investigated lights
at the Community Pool. Performed annual AED
device inspections at Public Works.
Streetlight Issues New light fixtures on Civic Center Drive near City
Hall. Investigated lighting concerns at Elm Park
Lane, Woodhue Lane and Community Dog Park.
Traffic Signal / Emergency Espola and Poway Roads, Poway and
Community Roads, Poway and Midland Roads,
Comuna Drive, Lake Poway and Espola Roads.
USA Mark-Outs Zero
Service Requests Work Orders Oversaw HVAC pipe repair at City Hall.
Responded to a duct detector alarm at City Hall,
re-keyed pump stations #8 and #10. Obtained
quotes for window washing at various facilities
and window replacement at Pump Station. Fire
Station #3 yearly CO2 maintenance
Emergency Response
Emergency Response Callouts 4 Assisted customer with water shutting off.
Inspected a meter leak and turned off a false
alarm at the Community Pool. Set out stop signs
at Twin Peaks and Espola Roads, Del Poinente at
Espola, and Tierra Bonita at Espola due to
power/signal outage.
UTILITIES
Water Distribution System Operations
Mark-Outs 124
Distribution Maintenance 138
Dead-ends Flushed 28
Locate and Raise lids 3 Espola Road, Trailwind Road, Sagewood Road
Air Release repair 3
Customer Service Repairs:
Leaks, AMS updates, non-ops.
3 Poway Road, Midland Road
Annual Test Reports 114
Backflows Tested 4
Large Meter Tests 0
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) 0.18
Lake Poway and Poway Dam (FSL) 932.5
Water Treatment Plant (FYTD-MG) 1990.
768
Plant daily average flow: 5.67 MGD
Public Works Department Report – February 24, 2021 Page 5
Collection System Maintenance
Sewer Mainlines Rodded (Vactor)
Routine Mainline Rodding (l/ft.) 15,818
Monthly High Frequency Rodding (l/ft.) 0
Quarterly High Frequency Rodding
(l/ft.)
0
Special Mainline Rodding (l/ft.) 0
Total Mainline Rodded (l/ft.) 15,818
Sewer Mainlines Inspected (CCTV)
Routine Mainline Inspection (l/ft.) 3,308
Special Mainline Inspection (l/ft.) 858
Total Mainlines Inspected (l/ft.) 4,166
Utility Crew Task Count
Annual Lateral Assessments 6
Bi-Annual Lateral Assessments 0
Laterals Inspected 6
Laterals Rodded 3
Laterals Repaired 0
Lateral Blockage Mitigation 0
SSO Spill Volume Estimation 0
Manholes Located 1
Manholes Raised 0
Manholes Inspected 0
Manholes Crowned 1
Easement Maintenance 0
Customer Service 2
Total of Division Tasks Completed 137
Recycled Water System
Recycled Site Inspections
Four-Year, Four-Hour Potable Cross-
Connection Tests
5
Four Year, 24 Hour Recycled Irrigation
Test
3
Annual Recycled Site Inspection 0
Customer Service 1
DRC Plans Reviewed 7
Total Completed Tasks 16
Fats, Oils, Grease (FOG) Program
Business License Review 2
FOG Site Inspection 0
FOG Site Investigations 31
FOG Permit Issued 0
Customer Service
Total of Completed Tasks 33
February 16, 2021
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 2/5/2021 - 2/11/2021
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
02/05/2021 JUVENILE 10851 (A) VC - TAKE VEHICLE W/O
OWNER'S CONSENT/VEHICLE THEFT (F)
Poway
02/05/2021 BARANDA, ANDREW 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13090 Civic Center
Dr, Poway
02/08/2021 PAGAN, SONAE 243 (A) PC - BATTERY ON PERSON (M)13314 Poway Rd,
Poway
02/08/2021 CHRISTIAN, NICOLE 243 (A) PC - BATTERY ON PERSON (M)13314 Poway Rd,
Poway
02/09/2021 WILLIAMS, MICHAEL 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M)
13491 Poway Road,
Poway
Category Arrests
Felony 1
Misdemeanor 4
Total 5
Category Cases
Felony 10
Misdemeanor 2
Total 12
Keeping the Peace Since 1850
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850
February 22, 2021
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 2/12/2021 - 2/18/2021
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
02/12/2021 MORAIN, GREGORY 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11377 (A) HS -
POSSESS CONTROLLED SUBSTANCE (M)
13218 Wanesta Dr,
Poway
02/12/2021 JUVENILE 211 PC - ROBBERY (F)Poway
02/12/2021 JUVENILE 11375 (B)(2) HS - POSS CNTL SUB W/O
PRESCRIPTION (M)
Poway
02/14/2021 ZIPP, ROBERT 29180 (2)(A) PC -
MANUFACTURE/ASSEMBLE FIREARM -
PROVIDE SERIAL NUMBER (M)
12365 Crosthwaite
Cir, Poway
02/15/2021 MERA, NATHAN 11375 (B)(2) HS - POSS CNTL SUB W/O
PRESCRIPTION (M); 25662 (A) BP - MINOR
POSS ALC (M)
Poway Road And
Community Road,
Poway
02/16/2021 MANCINI, RACHELLE 12500 (A) VC - DRVG WITHOUT VALID
DRVR'S LIC (M)
13414 Community
Road, Poway
02/18/2021 JUVENILE 243 (A) PC - BATTERY ON PERSON (M)Poway
02/18/2021 RAGAN, JASON 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13536 Poway Rd,
Poway
Category Arrests
Felony 1
Misdemeanor 7
Total 8
Category Cases
Felony 7
Misdemeanor 3
Total 10
Keeping the Peace Since 1850
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850