Directors' Notes 03-24-21
DATE: March 24, 2021
TO: Chris Hazeltine, City Manager
FROM: Vaida Pavolas, City Clerk
CONTACT: (858) 668 – 4535 or vpavolas@poway.org
SUBJECT: City Clerk: Weekly Notes (March 10 – March 23, 2021)
Upcoming Agenda Deadlines
Council Meeting Staff Reports Due Agenda Posted
April 20 April 5 April 13
May 4 April 19 April 27
May 18 May 3 May 11
Accomplishments:
Ana Alarcon has earned the designation of Certified Municipal Clerk (CMC), which is awarded by the
International Institute of Municipal Clerks (IIMC), Inc. The City Clerk’s office is very proud of her
accomplishments and congratulates Ana Alarcon, CMC!
Statement of Economic Interest, Form 700
To date, 73 out of 78 designated employees have filed their Annual Statement of Economic Interests,
Form 700. As a friendly reminder, Form 700 must be filed in the City Clerk’s office on or before 5:30
p.m., Thursday, April 1, 2021.
Legal Notices
Order No. Project Title Publishing Date(s) Dept.
21-007 Notice Inviting Bids: Exposed Sewer East of Martincoit;
Bid No. 21-012
3/18 & 3/25 DSD
21-008 Notice Inviting Proposals: Annual Supply of Chemicals for
the Lester J. Berglund Water Treatment Plant FY 2021-22;
RFP No. 21-023
3/25 & 4/1 PW
21-009 Notice Inviting Proposals: Reservoir Cathodic Protection
Services; RFP No. 21-024
3/25 & 4/1 PW
Public Records Requests
Name Subject of Request Date Closed
PRR 2020-176
Friedman, Assi
All correspondence with CA Department of Drinking Water
11/29/2019-10/08/2020
Extension
notice sent
10/20
City Clerk’s Office Page 2 of 3
Public Records Requests continued
Name Subject of Request Date Closed
2021-020
Olps, Chris
Any and all communications to or from the San Diego Regional
Water Quality Control Board regarding "The Outpost" (aka
Trading Post, CAPEXCO, K.D. Stahl Construction, and any other
current or past involved entities) and their fines and late
reporting resulting in at least 7 serious violations (per Water
Code section 13385(h) and (i)) and any documents in response
or as advisement/status from The Outpost regarding any
violations or fines as stated above.
Extension
notice sent
2/22
PRR 2021-028
Ricci, Lisa
All correspondence including emails to and from my neighbors
(Phil and Judith LaBarbera, 12834 Indian Trail Road) regarding
myself (Lisa Ricci, 12826 Indian Trail Road) and possibly
including the Faust, Daigh and Navidi neighbors from January
16, 2020 to present
Extension
notice sent
3/8
PRR 2021-030
Olps, Chris
All records (phone, email, text, letters etc.) exchanged between
the city of Poway (including councilmembers), and FWRD Barre
and Fitness
Extension
notice sent
3/12
PRR 2021-031
Kranjcec, Ivan
Purchase Order, date, line item details, item quantity, item price,
vendor ID, name, address, contact person and their email
address from 05/25/2018 to current
3/12
PRR 2021-032
Getchel, Lisa
Any/all documents pertaining to the landscape setbacks and
landscaping of setbacks along City Streets, including but not
limited to Resolutions, Final conditions of approval, landscape
plans, improvement landscape plans, location and dimensions
of landscaping setback areas, City required landscape
maintenance areas, homeowners association required
landscape maintenance areas, homeowner required landscape
maintenance areas, landscape maintenance requirements,
delineation of landscape setbacks, and landscape setback
boundaries relating to Parkway Business Centre Owners
Association
Extension
notice sent
3/18
PRR 2021-034
LaMere, Randall
Civil engineering drawings prepared for a property on Old
Coach Road in the City of Poway, A.P.N. 277-010-27
3/18
PRR 2021-035
Wield, Michele
Agreements between the City of Poway and PUSD for the PCPA
for the past 10 years; any emails between City Manager,
Assistant City Manager and @powayusd email addresses for the
past six months; and yearly audits for PCPA
Foundation/corporation in the agenda report for the past 10
years
Sent partial
response.
Extension
notice sent
3/22
PRR 2021-036
Riviera, John
Plans for Espola Road and Valle Verde Road, specifically sewer
and water improvement plans along the south and west
portions of the intersection of these two roads.
3/23
PRR 2021-037
Young, Sarra
Open and closed residential code violations 01/12/21/- 02/11/21 3/15
City Clerk’s Office Page 3 of 3
Public Records Requests continued
Name Subject of Request Date Closed
PRR 2021-038
Domholdt, Ronald
Construction permits, certificate of occupancies, any
information on chemical storage and usage information, any
incidents that may have occurred, outstanding or existing
violations, septic tank information, and past property
history/release information for 13573 Poway Rd, 317-820-05
PRR 2021-039
Dulaney, Cody
Every contract the city currently has with an organization that
provides services to the homeless population. That includes, but
should not be limited to, homeless outreach, bridge shelters,
rapid rehousing, transitional housing, permanent supportive
housing, meal services, storage services, case management
services and housing placement services.
PRR 2021-040
Hosko, Betty
Pomerado Outpatient Pavilion 15611 Pomerado Rd – Any
underground storage tanks (USTs), aboveground storage tanks
(ASTs), septic systems, water supply wells, spills/releases of
hazardous materials, asbestos-containing materials, lead-based
paint, on-Site waste disposal, polychlorinated biphenyls (PCBs),
ionizing radiation/radon surveys, emergency response actions
related to environmental issues, release notifications, notices of
violations, enforcement actions, citations, permits, inspection
records, reports, and any other correspondence on the above
property.
PRR 2021-041
Tucker, Dyana
15611 Pomerado Road – Any Variances, Special Permits or
Conditions; Code Violations, whether or not there are currently
any open/outstanding zoning, building or fire code violations
that apply to the subject property; Certificates of Occupancy;
Approved Site Plan and/or Conditions of Approval
PRR 2021-042
Devenere, Amy
Police records for incident 01/26/2014 3/18
PRR 2021-043
Sanchez, Al
Previous RFP and awarded contract for last HVAC Bid 3/23
PRR 2021-044
LaMere, Randall
Grading plans, site plans, sewer, water, storm drain plans, tract
maps, parcel maps, street plans for 0 Running Deer Trail; APN
278-200-29
CITY OF POWAY MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Wendy Kaserman, Assistant City Manager
DATE: March 24, 2021
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Date Time Location
Kid’s Night Out April 2 4:00pm-9:00pm Twin Peaks Gymnasium
Summer Camp Registration April 6 7:30am Online Only
Spring Camping April 9 & 10 Overnight Lake Poway
• During the closure of the Meadowbrook Gymnasium for a PUSD fire alarm project, staff shifted
and creatively ensured that all programming priorities were accommodated at the Twin Peaks
Gymnasium. With the project continuing into April and COVID regulations partially lifting, the
available space will first be allocated to City Contract Classes such as Taekwondo and youth
and adult volleyball and then thereafter to organized sports such as Poway Youth Basketball
League.
• Spring season at the Poway Swim Center starts on April 5 with an increase from 623 to 797
reservable opportunities for lap swim, recreation swim, and splash pad use. After watching
trends and making adjustments, the staff feels confident that the additional 174 time slots will
maximize use within the COVID restrictions.
• It’s a good time for “workin” on the Poway Midland Railroad. On April 19, RailWorks
Corporation will complete much needed track repairs, including raising and tamping at low
spots and installing wood ties. Although the volunteers financially cover operations through
ticket sales, the cost of $8,900 for track repairs is the responsibility of the City.
• On various dates, 10 community volunteers pitched in 20 hours to help remove brush and
fallen limbs along the trails in the Blue Sky Ecological Reserve. With a small (1.5 FTE) but
mighty Interpretive Services team completing all maintenance at Blue Sky and at the
Kumeyaay site, the extra hands were certainly helpful.
• Questions from our staff were flying fast and furious and the final score at the Teen Trivia
Night was all fun! The ultimate trivia night put the buzzer in the hands of 44 teens and resulted
in a night of prizes and Jeopardy-style throwdowns.
• A new Story Trail in the Blue Sky Ecological Reserve launched on March 17. It’s a walk, the
Icky Bug Alphabet Book, and endlessly fascinating facts about the intriguing world of bugs.
• Staff attended the Poway Valley Senior Citizen Corporation Board meeting March 18. Agenda
items included a new property lease, financial reports, and approval to purchase a new bingo
console for $16k and monitors on carts for $22k. The monitors/carts will be utilized for bingo
and all-ages programming.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Bob Manis, Director of Development Services
DATE: March 24, 2021
SUBJECT: Director’s Notes
PLANNING
Business Certificate Issued for Fly Rides at 12528 Kirkham Court
On March 12th, a business certificate was issued for an electric bike company. Fly Rides is
committed to the electric bike lifestyle and getting people back on bikes. This location will be used
for warehousing, distribution, and online sales of electric bikes.
Neighborhood Meeting for Tennis Court Lighting at 18773 Heritage Drive
On March 23rd, a virtual neighborhood meeting was held for Minor Conditional Use Permit (MCUP)
21-001, a proposal to add lighting to a tennis court for a single-family residence that will soon be
under construction. There was nobody in attendance during the meeting other than City staff, the
architect, and the property owner.
New A-1 Self Storage Building at 12183 Kirkham Court
On March 18th, a building permit was issued for shoring for a new 99,895 square-foot, five-story self-
storage building, with three stories above-ground. An application was approved by the City Council to
amend the South Poway Specific Plan to allow three stories above-ground within the 35-foot height
limit over two levels of basements on a vacant lot. The Specific Plan Amendment was approved in
conjunction with a Development Review that consists of a proposal to construct the self-storage facility.
Tenant Improvements at 14177 Kirkham Way (General Atomics)
On March 18th, a building permit was issued for 46,600 square feet of tenant improvements and
exterior equipment (chiller, generator, condenser, nitrogen).
New Accessory Dwelling Unit at 13639 Poway Springs Road
On March 8th, a building permit was issued for a 506 square-foot attached ADU.
Neighborhood Mtg. for South Poway Specific Plan Amendment & 5-Story Hotel at 14082 Stowe Dr.
On March 24th, a virtual neighborhood meeting was held for Specific Plan Amendment (SPA) 20-
002 to amend the specific plan to allow a 60-foot height limit for hotels, and for Conditional Use
Permit (CUP) 20-004 and Development Review (DR) 20-005, a proposal to establish a 58-room hotel
at 14082 Stowe Drive in the South Poway Commercial (SPC) zone. There were approximately 20
people in attendance during the meeting in addition to City staff, the architect, and the property
owner. Attendees expressed concerns regarding changing the specific plan to allow taller buildings
while others recommended that the visual analysis evaluate residential areas farther north (e.g.,
along Sky Mountain Trail and Twin Peaks Road) and recreational areas such as the South Poway
Trail, Twin Peaks, and Sycamore Canyon. One attendee questioned the economic feasibility of the
hotel (e.g., will visitors stay there). Another attendee raised concerns related to compatibility with
the specific plan and agreements with the Hampton Inn. None of the speakers at the neighborhood
meeting said that they could see the story pole with flag that was placed at the property to show the
proposed height of the hotel.
Director’s Notes
March 24, 2021
Page 2
CAPITAL IMPROVEMENTS
Mickey Cafagna Community Center
The sub-contractor mobilized this week to complete the installation of the chair rail in the
multipurpose and classroom buildings. This is the only remaining non-change order work inside the
buildings. The concrete polishing contractor continues to re-work the concrete finish in the
classrooms. Staff reviewed the work and has accepted the sample as approved. The office furniture
install has been scheduled for April 19th. Landscape planting is 100% complete. The design team
and the contractor will do the punch list walk on March 24th. WIFI and security camera installations
are complete. Work on the AV system installation will begin after the concrete work is complete. The
parking lot asphalt patching and crack sealing will begin mid-April and the slurry seal and striping will
be completed after the patching.
Director’s Notes
March 24, 2021
Page 3
Boulder Mountain No. 1 & 2 Reservoir Rehabilitation
Inspection blasting for Tank No. 1 took place on March 18th to finalize the scope of work for structural
repairs. The Engineer is recommending that all rafters for this tank are replaced. The Contractor is
continuing structural repairs for Tank No. 2 and is expected to be complete this week. Structural
repairs for Tank No. 1 will commence this week.
Water Distribution Valve Replacement
The final valves to be replaced under this project are scheduled to be completed this week. Public
Works staff has coordinated a modified procedure to maintain pressure to customers during this work.
Welcome to Poway Sign Replacement Project
Installation of the new entry signs has begun. Placement of the signs began on Scripps Poway
Parkway, then moved to Camino Del Norte and finished last week on Ted Williams Parkway. The
contractor still has site clean-up for these areas, then will move to the other sites for the installation
of the remaining signs.
Water Treatment Plant Chemical Building and Tank Farm Upgrades
Last week, Public Works staff and the Contractor replaced the three remaining valves in the filter
gallery. These valves will complete the construction contract and staff will proceed with accepting
the project.
LAND DEVELOPMENT
Heritage Hills Slope Repair
City staff received the first submittal of a grading plan package to repair a slope failure that occurred
during last year’s winter storms in the Heritage Hills Townhome neighborhood on Cree Drive.
Lee Residence
City staff received mylars for the grading project associated with the proposed residence on Del
Poniente Road. Once all of the required easements have been recorded, the mylars will be released
for bond copies.
Golden Way Water Improvement
City staff received the third submittal of the revision to the previously conditionally-approved
improvement plans for the utilities associated with the proposed single-family residence at the
southern end of Golden Way. The revision removed the proposed sewer main extension from the
improvement plan.
Filhart Residence
City staff received the final record drawings for the grading associated with the development of a
single-family residence on Deer Valley Estates.
Director’s Notes
March 24, 2021
Page 4
Nguyen Residence
City staff completed the preparation of the easement document and provided it to the applicant to
obtain signatures for a water easement associated with a proposed water main extension and fire
hydrant for the development of a proposed single-family residence near Oak Canyon Road.
Norris Residence
City staff requested grading plan mylars for the proposed single-family residence on St. Andrews
Drive. Fees and securities have been requested as well.
Eastvale Road Fire Hydrant
City staff received the second submittal for the improvement plans for a proposed fire hydrant on
Eastvale Road. This is a requirement per the conditions of approval for the legalization of a single-
family residence addition at the Pakbaz Ghorishi residence on Eastvale Road.
Poway Commons Precise Grading
City staff returned comments on the fourth submittal of the precise grading package for the proposed
residential and mixed-use development. The plans encompass the parcels on both the north and
the south sides of Poway Road near Quate Court and Civic Center Drive/Tarascan Drive.
STORMWATER
Assembly Bill 377
Existing law requires each regional board to formulate and adopt water quality control plans and to
regulate water quality for all areas within the region. Proposed legislation Assembly Bill 377 would
require all California surface waters to be fishable, swimmable, and drinkable by January 1,
2050. The bill prohibits the State and Regional Boards from adopting permits with compliance
schedule terms. It requires the development of an Impaired Waterways Enforcement Program to
enforce all water quality standards violations. It proposes to simply reduce the amount of time for
implementation and to increase penalties and enforcement. AB 377 removes regulatory discretion
from the State and Regional Water Boards and essentially establishes permit requirements through
legislation. These new requirements would significantly interfere with existing regional board
program schedules for existing permits and could invalidate existing programs. The California
Stormwater Quality Association (CASQA) has taken the leadership role in the state for
analysis. They oppose this legislation and are working with other organizations across California to
provide education throughout the state and encourage people to send letters before the next
committee hearing on April 21st.
INSPECTION
St. Michaels New Rectory & Sanctuary
Pomerado Road (CUP18-015) - Last week the contractor
continued to excavate the storm drain. A construction
change had previously been approved to relocate the storm
drain line out from under the proposed building columns.
The bio-retention basin construction continues and
engineered soil layers have begun to be placed. The
building is in the framing stage along with electrical and
plumbing. The pedestrian ramp adjacent to the sanctuary
was expected to be placed last week but was delayed due
to weather.
Poway Commons
Poway Road (G19-0011) (STI20-002) - Work on the new 8-inch sewer main installation within
Community Park is nearly complete. The contractor pulled the mandrel through the main and utilized
the Wayne sewer ball to clean the inside. Last week video inspection began and was completed
Director’s Notes
March 24, 2021
Page 5
within the park. Video inspection is ongoing. Remaining work within Community Park includes lining
the new manholes and relandscaping the damaged areas of the park. Work on the new homes
continues but has been limited to within the buildings and has been slow due to recent rain.
Villa De Vida
Oak Knoll Road (G19-0002) - Due to the rains last week, most of the work took place within the
building. The contractor was able to work on some landscaping. This week the contractor plans to
take down the site fencing along Pomerado Road and spread mulch around plants and trees. The
site inspector identified a discrepancy between the landscaping plans and the grading plans
regarding the storm drain access driveway along Pomerado Road. The approved grading plan calls
for decomposed granite as a drivable surface, the approved landscape plan calls for pea gravel. The
contractor was asked to confirm with the design engineer.
Storage Building and Façade Improvements
Flint Place (DR20-003) - The contractor has completed demolition of existing concrete. Last week the
contractor continued to trench for footings for the proposed storage building behind the existing building.
General Atomics - A 42 Thunder
Kirkham Way (DR20-006) - The contractor has demolished a portion of the existing loading dock in
preparation for a new machine pad. The existing drain and sump pump have been relocated and the
contractor is working on forming the new machine pad.
Creekside Plaza
Poway Road (G19-0013) - Construction of The Habit Burger Grill building continues. Last week the
contractor performed the hot tap on the existing 10-inch water main for the new 6-inch fire service to
the building. This week the contractor is scheduled to continue construction of the 6-inch fire service
from the existing main to the new building. Also scheduled for this week is trenching and installing
the 6-inch storm drain including roof drain connections which tie into the permanent storm water
treatment facilities.
Director’s Notes
March 24, 2021
Page 6
Colburn Fire Hydrant
Cedar Ridge Ct (WI19-004) - Last week the contractor hot tapped the existing water main for the
new six-inch fire hydrant service. Installation of the hydrant is scheduled for this week.
Berg Residence
Running Deer Trail (MDRA16-013) - Last week the
contractor compacted subgrade and began
forming exterior curbing prior to installing brick
pavers. Work on the proposed driveway is
scheduled to continue this week.
A1 Self-Storage Facility
Kirkham Road (G20-0006) - The preconstruction meeting for the grading and construction of the self-
storage building has been held. The owner and contractor have signed all applicable paperwork.
SCHEDULED ROAD/LANE CLOSURES
Sidewalk closure south side of Poway Road between 13301 and 13245. Work is related to
the Outpost project.
Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both
directions for the undergrounding of utilities associated with the Espola Road Safety
Improvements project.
Lane closure on Poway Road between Tarascan Drive and Carriage Road, and Tarascan
Drive between Wanesta Drive and Poway Road both directions for work related to the Poway
Commons.
1 of 2
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Aaron Beanan, Director of Finance
DATE: March 24, 2021
SUBJECT: Finance Department Director’s Notes
Information Technology
o Audio System for MCCM purchase order has been issued.
o New PC’s arrived and we have already begun replacing them in the common areas
(Conference Rooms, Council, etc.). We will begin to work with staff in the
Department/Divisions to coordinate their PC replacements. This is expected to take 2-3
months.
o Application/Server Upgrades
• Our Mitel phone system was migrated to new servers on Monday night. This was a
significant upgrade and will now allow us to get to the most recent software versions
for the admin and desktop apps.
o Security
• We installed our long awaited Microsoft Defender for Endpoints software on all the
City PCs. This is an advanced security tool that provides detailed information about
each PC and provides remediation recommendations of known issues. Additionally,
that log data is passed to our security vendor Arctic Wolf who provides alerts on
vulnerabilities or breaches.
• We have made additional security changes at the desktop level that were part of the
recommendation from the DHS assessment.
o Other Projects:
• EnerGov – Implementation session with Tyler (three-day sessions every other week)
will continue into April with the core team. Staff are currently configuring the
production environment. Other next steps beginning soon are data conversion tasks.
Other related items include:
Change Order will be routed to remove the Tyler 311 module and convert
those funds to Tyler consulting hours. 311 is not needed because we already
have SeeClickFix.
Awaiting agreement for Credit Card Processing with Automated Merchant
Systems/Bridgepay.
2 of 2
Tyler Cashiering implementation will begin in June with a kickoff meeting on
Tuesday.
• SCADA Ignition – migration of SCADA software from Wonderware to Ignition.
• Tokay – upgrade of the Tokay backflow software to a SQL database and
implementation of website for submitting testing online is scheduled to begin in April.
• Munis Upgrade – Will start in April. The newer version is required for EnerGov
integration.
• PCPA Ticketing – Draft RFP for new ticketing system created by Community
Services. IT provided comments back to Community Services.
• H Drive Conversion – Migration of users to use OneDrive vs. H drive.
Customer Services
Monthly Summary February
Business Registrations
Business Certificate 74
Home Occupation Permit 17
Regulatory Licenses 4
Utility Billing
Start Service 88
Close Service 81
Cycle Bills Processed 7239
Past Due Notices Sent 162
General Support Services
Bids:
Service Proposals:
RFP
Number
Project Title Submittal
Deadline
Engineer's
Estimate
Funding
Available
Awarded RFP Awarded To City Council
Award Date
RFP-21-018
LMD Maintenance
Services
3/25/21 @
2:00PM
$634,990 Multi-
year contract
subject to
approval of
annual budget
Subject to
approval of
annual budget
TBD
TBD
05/04/21
Bid Number Project Title Bid Opening Engineer's
Estimate Funding
Available Awarded Bid Awarded To City Council
Award Date
BID-21-011
Traffic Signal Controller
Upgrades
03/16/2021 @
4:00p.m. $200,000 $469,811
TBD
TBD
04/06/2021
BID-21-012
Exposed Sewer East of
Martincoit
04/13/21 @
4:00p.m.
$1,000,000
$1,086,040
TBD
TBD
5/4/21
3 of 2
RFP-21-019 Water Treatment Plant
Electrical System
Assessment
03/04/21@
4:00PM
$100,000
$128,000
TBD
TBD
04/06/21
RFP-21-020
As-Needed HVAC
Maintenance and Filter
Replacement Services
4/20/2021 @
2:00p.m.
$195,606
Subject to
Approval of
Annual Budget FY
21-22
TBD TBD 5/182021
RFP-21-021
PCPA Ticketing
Software
04/15/2021 @
3:00PM
$26,000
$59,952.12
TBD TBD 5/18/21
RFP-21-022 Local Road Safety Plan
(LRSP) Preparation
04/05/2021 @
5:00PM
$52,000 $52,000 TBD TBD 5/4/21
RFP-21-023 Annual Supply of
Chemicals for the Lester
J. Berglund Water
Treatment Plant FY
2019-2020
04/05/2021 @
2:00PM
-- $494,485 Subject
to Approval of
Annual Budget FY
21-22
TBD TBD 5/4/21
RFP-21-024 Cathodic Protection for
the Lester J. Berglund
Treatment Plant
04/19/2021 @
2:00PM
$10,880 $10,880 Per Year
Subject to
Approval of
Annual Budget
TBD TBD 5/18/21
RFP-21-025 Street Sweeping
Services
04/19/2021 @
3:00PM
-- $259,563.00
Subject to
Approval of
Annual Budget FY
21-22
TBD TBD 5/18/21
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jon Canavan, Fire Chief
DATE: March 24, 2021
SUBJECT: Fire Department Management Staff Notes
ADMINISTRATION
FIRE PREVENTION
Activity # Activity #
Administrative Remedy Letters (ARLs) 0 Meetings Attended (DRC, Mgmt., Council) 3
Business License Reviews 12 Permit to Operate Inspections 22
Businesses invoiced (Permit to Operate – ex.
Cutting and Welding, Places of Assembly, etc.)
12 Physical Permits to Operate sent out to
respective businesses
21
Customer Consultations (Phone, email,
Counter, Field)
63 Plan Reviews (FSS, MCUP, CUP, DR, Grading,
Landscape, MDRA, Street Improvement)
16
EOC sessions attended 0 Site Visits 3
Fire & Life Safety Inspections –
Construction(24) /State License review(0)
37 Temporary Use Permit 0
• Staff participated in a monthly meeting of Unified Disaster Council(UDC) and Urban Area Working
Group(UAWG). A closed session of UAWG was held to discuss pending litigation.
• Chief Canavan met with the Finance Director and PW-Facilities staff to review Fire Administration’s
move to City Hall.
• City Council approved the Department’s request to purchase two new replacement ambulances.
• Staff participated in the annual 5 - Year Capital Improvement Program review. Final program
recommendations are pending approval.
• Fire Administration staff completed the online portion of AED-CPR training.
• Inspector Matt Powell virtually attended the California Fire Prevention Institute conference.
• Inspector Matt Powell attended the monthly Safety Committee meeting.
• Inspector Matt Powell enforced a Liquid Propane Gas permit for Ferguson Waterworks.
• Senior Fire Inspector Andy Loperena completed General Atomics(GA) Bldg. #37 annual permit
inspection, Creekside Plaza/Habit Burger Fire Sprinkler(FS) weld inspections, Midland Care Facility
underground flush, Crossland residential FS final inspection, GA Bldg. #14 Additive 3-D printing FS
and Fire Alarm(FA) rough inspection, and 16 Whitaker properties FA finals for new FA systems.
• Deputy Fire Chief Scott Post tested Knox gate operations at 15604 Riparian and assisted Flying Lock
with repairing The Gateway’s Knox box.
• Deputy Fire Chief Post, along with Senior Planner Austin Silva met with the Sunroad Development
team to discuss a proposed sub-division project on Old Coach Road on the vacant lot across from
Fire Station 2.
FD Management Staff Notes
Page 2
EMS / TECHNOLOGY
OPERATIONS
• Between Monday, March 8th and Sunday, March 21st, Fire
Department personnel responded to 174 incidents.
• Attended the San Diego County Fire Chiefs EMS Section meeting.
• Scheduled and attended a meeting with First Watch to discuss data triggers available.
• Drafted policies on medical hazardous waste disposal for department ambulances, engines,
and trucks.
• Participated in SDGE Incident Management tabletop exercise. This is an annual training
delivered by SDGE Fire Coordinators to all SD County Fire Departments.
• Conducted wildland fuel reconnaissance during a flight with Copter 1 over Poway and the
surrounding jurisdictions.
• Revisions of three policies completed and submitted to the Fire Chief for review and approval.
• Attended Metro Zone Operations monthly meeting.
FD Management Staff Notes
Page 3
• Between Monday, March 8th and Sunday, March 21st, personnel completed 522 hours of
training and activities. Topics included 234 hours of Company Training, 120 hours of EMS
Training, and 97 hours of Driver/Operator Training.
• Battalion Chiefs attended SDGE Incident Management tabletop exercise. SDGE also gave a
tour of their new Incident Command Vehicle.
• Crews attended a wellness class provided by Santa Ana College to learn about sleep and the
health effects from a lack of sleep. Crews also registered for their yearly health evaluations.
• Attended the City of Poway Safety Committee meeting. The Safety Committee evaluates
incidents in which occur in the City of Poway.
TRAINING / SAFETY
DISASTER PREPAREDNESS
March 8th-
March 21st
•03/08 -Participated in a call with FEMA to discuss reimbursement funding for COVID-19
•03/09 -Participated in an Emergency Managers Working Group call
•03/09 -Participated in SDG&E Preparedness Planning meeting
•03/11 -Participated in CalOES Hazard Mitigation Grant Program training workshop
•03/15 &03/17 -Provided training for Team Leads at the Operation Collaboration
Vaccination Sites
•03/18 -Participated in a planning call for Hazard Mitigation Grant Program Tree Removal
Project
•03/18 -Participated in a phone call with Public Works for Risk &Resiliency workshop
COVID 19 Support
(Daily)
•Manage EOC Briefings
•Monitor WebEOC
•Monitor County/State Briefings
•City Liason with County of San Diego Office of Emergency Services and CalOES
•Prepare FEMA reimbursement documents
TRAINING &
PROFESSIONAL
DEVELOPMENT
HOURS
FD Management Staff Notes
Page 4
Photo Highlights
FD Management Staff Notes
Page 5
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: March 24, 2021
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
New Hire
Name Position/Title Department Start Date
Conner Leachman Recreation Coordinator Community Services 3/23
Current Active/In Progress Recruitments
No. Dept. Title Type
Opened Closed/Closes
1 CS Camp Counselor I Seasonal 2/12 3/14
2 CS Dock Attendant Seasonal 3/24 6/27
3 CS Lead Camp Counselor Seasonal 2/22 3/14
4 CS Lifeguard Seasonal 1/26 Continuous
5 CS Recreation Leader II Seasonal 12/8 Continuous
6 FIRE Fire Engineer/Paramedic Full-Time Regular 2/22 3/14
7 PW Water Utilities Worker Full-Time Regular 3/24 4/18
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 CS Recreation Leader I Seasonal TBD TBD
2 PW Lead Facilities Maintenance Technician Full-Time Regular TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Eric Heidemann, Director of Public Works
DATE: March 24, 2021
SUBJECT: Public Works Department Bi-Weekly Report
(March 8, 2021 – March 21, 2021)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) 17 Filled 17 potholes at various sites around the
city. (17 sq. ft.) Completed 13 assets in Zone
#4 Crack Seal Program which is 39% complete.
Debris Removal 2 Removed metal debris from the center of
Carriage Road; wood fencing materials from the
bike lane on the grade (Poway Road) and three
sheets of drywall from the bike lane on
westbound Scripps Poway Parkway.
Signs 12 Straightened a street name sign on Putney
Road. Replaced two missing signs from the fire
access gate on Scripps Poway at Sycamore
Canyon Road and replaced three signs from fire
access gate on Sycamore Canyon Road access
to Scripps Poway Parkway. Replaced a missing
“STOP” sign at the intersection of Sycamore
Canyon and Garden Roads. Installed two new
“25 MPH” signs and poles on Bowdoin Road.
Added two new assets to Cartegraph sign data.
Relocated “45 MPH” sign on southbound
Pomerado Road near Scripps Poway Parkway.
Sign visibility blocked by LMD trees in area.
Vegetation 1200 Cleared vegetation blocking “25 MPH” sign on
Norwalk Street. Downsized and hauled away a
30-foot tree that fell from private property onto
LMD property along Twin Peaks Road west of
Silverset Street. Trimmed vegetation along
eastbound Poway Road near Match Point Drive.
(1200 sq. ft.)
Miscellaneous 5 Refreshed 20 feet of faded red curb on Elm
Park Lane. Cleaned paint ball markings from
the message board parked on Espola Road.
Completed installation of 70 feet of guardrail
Public Works Department Report – March 24, 2021 Page 2
Work/Description Units Location/Description
damaged by an auto on westbound Scripps
Poway Parkway near Pomerado Road.
Assisted Special Districts-Lighting with a lane
closure on Espola Road at Summerfield Lane to
facilitate repair of street name sign hanging from
the mast arm into intersection.
Delivered/Picked up “NO PARKING” signs on
Frame Road per Code Compliance request.
Stormwater & Flood Control
Onboarding New Storm Water
Professional to the Storm Water
Division.
1 Junior Liseski.
Call-In Response and Investigate
See-Click-Fix
4 Crews responded to call-in requests during light
rain event and investigated areas prone to
flooding.
Open/Close basins 5 Basins were closed and opened in response to
weather/rain events.
Re-stock sand and sandbags 3 Crews monitored and restocked sand and
sandbags at three locations.
Vactor Request 23 Five SUSMP basins were vactored in the
Midland Road area as well as other scheduled
basins throughout Poway.
Zone 4 and Zone 5 CMP Inspections 23 Corrugated Metal Pipe (CMP) field assessment
for CMP condition and inlet obstructions.
Work Orders 1 Retrieved vandalized storm grate (Gate Drive),
Vehicle & Equipment Maintenance
Work Orders 34
Scheduled/Unscheduled 21/13
Red Fleet Work Orders 7
Red Fleet Scheduled/Unscheduled 5/2
Facilities Maintenance
Electrical & Lighting 3/2 Lighting
Plumbing/HVAC 11/6 Mostly clearing out sewer
Miscellaneous 9/17 Roofing, shelves, paper dispensers
Work Orders Completed / In
Progress
23/25
Parks, Trails & Landscape Maintenance
Aubrey Park - Cleared fallen branches and sprayed weeds
and began clearing weeds from around the
desilting basin.
City Hall - Trimmed, weeds and spruced planters and
hedge along the western border. Added mulch
to the planters. Provided support to tree
contractor removing and replacing strawberry
tree.
City Owned Properties - Inspected properties to see if a follow up
herbicide application is needed. Performed
Public Works Department Report – March 24, 2021 Page 3
Work/Description Units Location/Description
weed abatement at the property across from
Fire Station #2.
Community Park - Performed multiple irrigation repairs, adjusted
heads on ballfields. Trimmed and weeded
planters. Replenished play chips in Tot-Lot
playground.
Garden Road Park - Delivered and spread playground mulch.
Replaced damaged fence post at the north
park entrance. Repaired an irrigation coupler.
Hilleary Park - Trimmed acacia hedge along Community
Road. Performed multiple irrigation repairs.
Weeded planters and added mulch.
Lake Poway Park - Top dressed the upper playground with mulch.
Loaded a 40-yard dumpster with volunteer-
generated brush from the Archery Range.
Replaced a damaged picnic table at Pine
Point. Trimmed the shrubs along the ballfield
restroom building, concession building and on
the north side of the ballfield restroom building.
Replaced two damaged toilet paper
dispensers. Trimmed and cleaned the median
between the yard and Future Farmers of
America site. Applied herbicide on the west
side of the park plus a few locations in the
bowl.
Old Poway Park - Weeded planters, sprayed weeds, provided
support for contract arborist. Provided support
for volunteer projects. Replaced multiple trail
fence posts.
Poway Oaks Park - Top dressed playground with mulch.
Silverset Park - Top dressed playground with mulch, trimmed
the lantana, pulled weeds and grass from the
parking lot planters, and added landscape
mulch. Trimmed and cleaned up the trail head
entrance. Performed gopher abatement,
dragged the ballfield infield, and filled in low
areas.
Starridge Park - Top dressed playgrounds with play chips,
repaired a 3” irrigation mainline, moved two
plastic picnic tables from the Elks Lodge to the
park.
Valle Verde Park - Fertilized the turf areas and planters. Added
landscape mulch along the sidewalk from the
playground to the bridge. Trimmed the acacia
along St. Andrews. Reseeded dormant turf
areas in the sports field.
Miscellaneous Parks - Checked and cleared drain culverts and inlets
before and after rains. Staff attended one-hour
Public Works Department Report – March 24, 2021 Page 4
Work/Description Units Location/Description
webinar for continuing education points to meet
the pesticide applicators certificate
requirements. Performed Crosthwaite
Materials Handling Yard maintenance duties
for the month. Assisted with gathering paint
supplies for volunteer project at Old Poway
Park and the Lake Poway Trail and landscape
mulch for project along the north side of
Garden Road Park.
Miscellaneous Trails - Delivered two yards of silt soil to the Future
Farmers of America site. Delivered 12 yards of
base to the Iron Mountain parking lot to fill in
low areas. Applied herbicide along Old Coach
and Justin’s Trail and started on the Poway
Valley Riders Association Trail.
Contract Inspections - Janitorial inspections at City Hall, Lake Poway,
Fire Station #1, and Community Pool. Fire
extinguisher re-certification of reserves at Fleet.
Customer Inquiries 22
Streetlight Issues 0
Traffic Signal / Emergency Aubrey and Community, Community and
Hilleary, Lake Poway and Espola, Twin Peaks
and Silverset
USA Mark-Outs 0
Service Requests Work Orders Carpets were cleaned at Fire Station #2 and the
Library, pest control treatment applied at City
Hall and the vehicle garage. Obtained a quote
to repair Skate Park restroom roof. Resolved
keypad issues at Fire Station #1 and flashing
beacons at schools.
Emergency Response
Emergency Response Callouts 5 Removed a railroad tie from Scripps Poway
Parkway near Danielson and a broken mirror
from the bike lane near Hilleary Park. Called to
provide traffic control until Siemens could come
out to repair a sign hanging from the masthead
at Summerfield Lane and Espola Road.
Responded to a water main break and a meter
leak.
UTILITIES
Water Distribution System Operations
Mark-Outs 72
Distribution Maintenance 76
Water System Shutdown 1 Del Poniente main break
Emergency main breaks 1 Del Poniente
Clear brush from around assets 0
Customer Service Repairs: 2 Meter leaks
Public Works Department Report – March 24, 2021 Page 5
Work/Description Units Location/Description
Leaks, AMS updates, non-ops.
Annual Test Reports 410
Backflows Tested 16
Large Meter Tests 0
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) 0.30
Lake Poway and Poway Dam (FSL) 929.8
Water Treatment Plant (FYTD – MG) 2149.58 Average flow: 4.88 MGD
Collection System Maintenance
Sewer Mainlines Rodded (Vactor)
Routine Mainline Rodding (l/ft.) 7,156
Monthly High Frequency Rodding (l/ft.) 0
Quarterly High Frequency Rodding
(l/ft.)
7,949
Special Mainline Rodding (l/ft.) 0
Total Mainline Rodded (l/ft.) 15,105
Sewer Mainlines Inspected (CCTV)
Routine Mainline Inspection (l/ft.) 5,388
Special Mainline Inspection (l/ft.) 2,671
Total Mainlines Inspected (l/ft.) 8,059
Utility Crew Task Count
Annual Lateral Assessments 10
Bi-Annual Lateral Assessments 1
Laterals Inspected 12
Laterals Rodded 7
Laterals Repaired 0
Lateral Blockage Mitigation 0
SSO Spill Volume Estimation 0
Manholes Located 2
Manholes Raised 0
Manholes Inspected 1
Easement Maintenance 1
Customer Service 2
Total of Division Tasks Completed 135
Recycled Water System
Recycled Site Inspections 2
Four-Year, Four-Hour Potable Cross-
Connection Tests
3
Four Year., 24 Hour. Recycled Irrigation
Test
1
Annual Recycled Site Inspection 0
Customer Service 0
DRC Plans Reviewed 2
Total Completed Tasks 8
Public Works Department Report – March 24, 2021 Page 6
Fats, Oils, Grease (FOG) Program
Business License Review 0
Site Inspection 0
FOG Permit Issued 1
Customer Service 1
Total of Completed Tasks 2
March 15, 2021
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 3/5/2021 - 3/11/2021
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
03/06/2021 KIRBY, JOHN 422 (A) PC - THREATEN CRIME WITH
INTENT TO TERRORIZE (F)
12419 Whispering
Tree Ln, Poway
03/08/2021 GLOVER, CLAUDIO 11550 (A) HS - USE/UNDER INFL OF
CONTROLLED SUBS (M)
13312 Dana Vista St,
Poway
03/09/2021 CHAVEZ, ATIF 148 (A)(1) PC - OBSTRUCT/RESIST PEACE
OFCR/EMER MED TECH (M); 243 (A) PC -
BATTERY ON PERSON (M); 594 (B)(2)(A)
PC - VANDALISM [$400 OR LESS] (M)
Dana Vista Street/
Alpine Drive, Poway
03/10/2021 TAYLOR, DAX OW-M ZZ - MISDEMEANOR OTHER
AGENCY'S WARRANT
13225 Fred Dr,
Poway
03/10/2021 FLOWERS, DESTINY 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 148 (A)(1) PC -
OBSTRUCT/RESIST PEACE OFCR/EMER
MED TECH (M); 647 (F) PC - DRUNK IN
PUBLIC: ALCOHOL, DRUGS, COMBO OR
TOLUENE (M)
Poway Rd &
Community Rd,
Poway
Category Arrests
DUI 2
Felony 1
Misdemeanor 4
Total 7
Category Cases
Felony 5
Misdemeanor 8
Total 13
Keeping the Peace Since 1850
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850
March 22, 2021
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 3/12/2021 - 3/18/2021
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
03/12/2021 JOHNSON, GARRETT 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
Poway Road/
Carriage Road, Poway
03/14/2021 REYES, JESUS 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13272 Poway Rd,
Poway
03/14/2021 REYES-LOPEZ, REYNALDO 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13272 Poway Rd,
Poway
03/15/2021 VICTOR, JENNIFER 11377 (A) HS - POSSESS CONTROLLED
SUBSTANCE (M)
12339 Poway Rd,
Poway
03/16/2021 STRADLEY, NICHOLAS 30305 (A)(1) PC - PROHIBITED PERSON
OWN/POSSESS/ETC AMMUNITION/ETC (F);
11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11377 (A) HS -
POSSESS CONTROLLED SUBSTANCE (M)
Poway Rd @ Espola
Rd, Poway
03/16/2021 ZAMORA, LUIS 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M)
12448 Poway Road,
Poway
03/16/2021 SMITH, MIRANDA 11364 HS - POSS CONTROLLED SUBS
PARAPHERNALIA (M); 11377 (A) HS -
POSSESS CONTROLLED SUBSTANCE (M)
12448 Poway Road,
Poway
03/16/2021 REYES, JESUS 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13094 Civic Center
Dr, Poway
03/18/2021 MCDANIEL, MICHAELA 11364.7 (A) HS - DELIVER DRUG
PARAPHERNALIA (M)
13425 Community
Rd, Poway
Keeping the Peace Since 1850
Category Arrests
DUI 1
Felony 1
Misdemeanor 8
Total 10
Category Cases
Felony 7
Misdemeanor 4
Total 11
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850