Directors' Notes 05-05-21
DATE: May 5, 2021
TO: Chris Hazeltine, City Manager
FROM: Vaida Pavolas, City Clerk
CONTACT: (858) 668 – 4535 or vpavolas@poway.org
SUBJECT: City Clerk: Weekly Notes (April 21 – May 4, 2021)
Upcoming Agenda Deadlines
Council Meeting Staff Reports Due Agenda Posted
June 1 May 17 May 25
June 15 May 27 June 8
July 6 June 21 June 29
Municipal City Clerks Appreciation Week
May 2 - May 8, 2021 is the 52nd Annual Professional Municipal Clerks Week, initiated in 1969 by IIMC and
is endorsed by all of its members throughout the United States, Canada and 15 other countries.
Legal Notices
Order No. Project Title Publishing Date(s) Dept.
21-023 Notice of Public Hearing: Resolution Recovering Costs
Incurred to Abate Public Nuisance at 13746 Frame Road
5/6 DSD
21-024 Notice and Summary of Proposed Ordinance No. 847 4/29 CCO
21-025 Notice Inviting Bids: Sewer Line Repair/Replace 20/21
(Pomerado Road/Stone Canyon Road); Bid No. 21-017
4/29 & 5/6 DSD
21-026 Notice of Public Hearing: Resolution Adopting an
Amendment to the TransNet Local Street Improvement
Program of Projects for Fiscal Years 2020-21 through
2024-25
5/6 DSD
Public Records Requests
Name Subject of Request Date Closed
PRR 2020-176
Friedman, Assi
All correspondence with CA Department of Drinking Water
11/29/2019-10/08/2020
Extension
notice sent
10/20
PRR 2021-249
Olps, Chris
All emails and communications between the city of Poway and "The
Outpost" (aka Trading Post, CAPEXCO, K.D. Stahl Construction, and
any other current or past involved entities) between Nov 1st, 2020
and today (March 31, 2021); and any actions or emails from the city
regarding exercising of the surety bond, or starting that process
Extension
notice sent
4/9
City Clerk’s Office Page 2 of 3
Public Records Requests continued
Name Subject of Request Date Closed
PRR 2021-054
Hill, Marshall
when the zone changed to RR-A for property 4/23
PRR 2021-057
Cleary, Kathryn
The following records related to 13864, 13910, 13956 Poway
Road, 13917 Courier Way and APN 323-203-24: a diagram of
the building layout, or of the property (Building and lot
dimensions); any permits or information regarding new
construction, additions or demolition, land disturbing
activities permits; any files/diagrams regarding underground
storage tank or other storage tanks on the property; any other
permits that have been issued for the property, including
permit numbers, date of issue, purpose and utility tap dates;
what is this property zoned as; Any current or historical
records of fires, inspections, hazardous materials spills or
chemical storage and/or spills or any HAZMAT responses;
Violations that may indicate the site is contaminated or has
some sort of environmental concern associated with the
property; Historical sketches / layouts of the building and
property or any indication of underground or above ground
storage tanks; any information about the previous buildings
or occupants for the site; Date in which property originally
tapped into water and sewer utilities; year in which the original
water and sewer utility mains were available in the vicinity of
the property; and if sanitary and storm sewer systems are
combined or separated
Sent
extension
notice 4/23
PRR 2021-058
Reeves, Jason
All current Poway business licenses 4/14
PRR 2021-059
Cates, Max
Open/outstanding building or zoning code violations;
certificates of occupancy; open/outstanding fire code
violations; most recent annual fire inspection report for 13500
Danielson St.
4/22
PRR 2021-060
Springmeier, Brittany
Video footage of the intersection Titan Way and Espola Road
for the date of 4/6/2021 at around 12:00 pm - 12:15 pm
4/21
PRR 2021-062
Olps, Chris
Ownership, lot size, and zoning from 1980 through today,
including changes that have been made as a result of the
South Poway Business Park PC-7 for APN 32350106
4/28
PRR 2021-064
Voice of San Diego
1) Any and all communications, including but not limited to
emails, text messages and memorandum, related to the
Regional Technology Partnership (RTP) meetings scheduled
for Dec. 8 and 9, 2020. It’s my understanding that a
representative of your agency was present at one of the two
meetings, possibly both, the purpose of which was the
allocation of UASI grant funds for fiscal year 2021. The RTP is
a subcommittee of the Urban Area Working Group. (2) Any and
all audio/video recordings of the RTP meetings in December.
(3) Any and all notes taken by your agency’s representative
during the RTP meetings in December
City Clerk’s Office Page 3 of 3
Public Records Requests continued
Name Subject of Request Date Closed
PRR 2021-065
Klamm, Michelle
Solar Permits 1/1/14-12/31/18 5/3
PRR 2021-066
Dutton, Larry
Sewer, Water Plans and Private Water Easement at 15644
Pomerado Road
PRR 2021-067
Collins, Chris
Solar Permits 4/1/2021-4/30/2021 5/3
PRR 2021-068
Sy, Keith
Certificate of Occupancy, initial building permits, records of open
building permits, known building code violations, demolitions of
previous improvements (pre-initial construction of existing
building; not tenant improvements), installation of
ASTs/USTs/emergency generators, on-site remedial activities,
septic systems, wells and records of fires, leaks/spills/storage of
hazardous materials, hazardous material responses, ASTs/USTs,
outstanding fire code violations, or any other environmental
concerns for the even numbered addresses 13408 -13518 Poway
Road, Poway Town & Country Center
PRR 2021-069
SD County Taxpayers
Association
Audited financial statements (balance sheets, statements of
activity, statements of cash flow) for the last three years
5/4
CITY OF POWAY MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Wendy Kaserman, Assistant City Manager
DATE: May 5, 2021
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Date Time Location
Kid’s Night Out May 7 4:30pm-9:00pm Twin Peaks Gym
Spring Into Camping May 7-8 Overnight Lake Poway
Summer Class Registration May 11 7:30am Online Only
Teen Fiesta May 15 5:00pm-9:00pm Old Poway Park
• The Poway Community Services Guide is live and packed with summer fun! Summer
concerts and movies, July 4th and fireworks, swim classes, amazing camps, recreation
classes, family camping and more. Don’t miss out! Summer Poway Community Services
Guide
• We’re looking for highly motivated and talented individuals to fill a variety of vacant positions.
There’s no better way to make a difference during the summer than working with the
community. Opportunities include Lake Poway Day Camp, Lifeguard, and Recreation
Leaders in a variety of capacities. Tell your friends and neighbors!
• The Parks and Recreation Advisory Committee convened on April 27. Agenda items include
Brown Act and Charter overview, Department presentations on parks and programs, and the
Community Park Assessment.
• Department staff conducted a critical walk-through of the MCCC for Disaster Services
Coordinator Susy Turnbull. Maps were provided and Care and Shelter layouts were
discussed. Next steps include providing measurements and technical information, working
cooperatively to establish supply lists and complete purchases, and coordination of staff and
volunteer training. Lake staff continue to conduct quarterly city-wide inspections of all shelter
storage units.
• The Earth Day Campout at Lake Poway turned out to be a stellar night under the stars for 250
campers. Families enjoyed time in the great outdoors and kids celebrated with earth-friendly
recycled flower pot crafts and a scavenger hunt hike.
• Staff posted a new story in the Blue Sky Ecological Reserve along the Green Valley Truck
Trail and Creekside Trail. Little ones can connect to nature while reading all about “Little Owl’s
Day”.
• The Department is working collaboratively with Development Services on several projects
including the MCCC, track work at Old Poway Park, and repairs to the dock and an ADA
pathway project at Lake Poway. Thanks DS!
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Bob Manis, Director of Development Services
DATE: May 5, 2021
SUBJECT: Director’s Notes
PLANNING
Housing Element Update
The City prepared the draft update to the Housing Element of the General Plan. The draft was
released for 20-day public review on April 15th. Comments were requested to be submitted up to
end of day May 4th. Public comments were received regarding a variety of topics and the San Diego
Housing Federation requested that additional funding sources be added in the programs
section. The City hosted a virtual community workshop to engage the public about housing in Poway
and the Draft Housing Element on Thursday, April 29th that was attended by 21 participants. A
detailed summary of all of the feedback received will be incorporated into Chapter 1 of the Draft
Housing Element prior to submission to HCD. On May 4th, the City Council held a public workshop
regarding the draft at their regularly scheduled Council meeting and directed staff to send the Draft
to HCD for review.
HCD is required to provide written comments on the Draft Housing Element within 60 days of
receipt. Once comments are received from HCD, staff will determine whether any revisions to the
document are required. Staff will incorporate comments from HCD into a f inal Housing Element
Update document and release it for public review and comment. Staff will present the final document
to City Council on August 3rd for adoption. The penalty for not adopting the Draft Housing Element
by August 13th is that the housing element would be required to be updated after four years, instead
of the current over eight-year cycle.
New Thrift Shop at 12511 Poway Road
On April 29th, a Conditional Use Permit application was submitted to establish a thrift shop within
one of the suites of an existing commercial center located at 12511 Poway Road and in the Mixed
Use (MU) land use district of the Poway Road Specific Plan (PRSP) area. A Specific Plan
Amendment was approved by the City Council on April 20, 2021 to allow thrift shops in the MU and
Commercial Office (CO) land use districts of the PRSP (in addition to the Commercial General (GC)
and Automotive/ General Commercial (A/GC)) subject to approval of a CUP.
Variance for Shed at 13409 Neddick Avenue
On April 22nd, a Variance application was submitted to allow a shed to encroach into the required
rear and interior side yard setbacks for detached non-habitable accessory buildings with a projected
roof area that exceeds 120 square-feet.
Director’s Notes
May 5, 2021
Page 2
Resubmittal of Hidden Valley Ranch Subdivision at 17150 Old Coach Road
The Hidden Valley Ranch (HVR) project is a 41-lot, detached single-family home (40 new, one
existing), master-planned neighborhood that will be constructed on an approximate 420-acre site
located at 17150 Old Coach Road, within the Planned Community (PC) zone. The project was
originally approved in November 2003 and project revisions were approved in August 2005, August
2014, and July 2015. In July, 2018, a one-year time extension was approved by the City Council
that has since expired. The applicant is resubmitting the project for review and approval so the project
can move forward. No changes are proposed to the project since it was last approved.
New Single-Family Residence at 13311 Summit Circle
On April 23rd, a Minor Development Review Application was submitted to construct a 4,720 square
foot single-family residence with an attached 1,173 square foot garage on a vacant 2-acre property
located at 13311 Summit Circle in the Rural Residential B zone.
New Accessory Dwelling Unit (ADU) at 15774 Sunset Drive
On April 26th, a building permit was issued for a 749 square foot detached ADU with storage and
patio covers.
CAPITAL IMPROVEMENTS
City Hall HVAC Controls Replacement Project
The contractor started work in City Hall on April 26th. The work will occur on the second floor this
week and affect half of Development Services, the City Manager’s office, and the Fire Department
areas. The contractor will be moving to the second floor Admin Services and HR-Risk during the
second half of this week.
FY 2020-21 Citywide Striping Project
The contractor will be mobilizing this week to pick up the remaining change order tasks on Poway
Road, Tierra Bonita Road, Tech Center Drive, Bowdoin Road, and the intersection of Twin Peaks
Road and Espola Road.
Power to Blue Crystal Reservoir
This project will install an electrical line, transformer, and meter to provide electrical power to the
Blue Crystal Reservoir, which is currently being served by solar power. The contractor began
work April 26th and will sawcut and trench for the proposed electrical conduit. The project is
anticipated to be complete in mid-May.
Clearwell Distribution Flowmeter
Construction began April 26th in the parking lot of the Public Works operations yard and warehouse.
The lid of the vault has been removed, and the new meter and piping have been delivered onsite.
The project is currently on schedule and anticipated to conclude by the end of June. The project will
provide an accurate reading of flow into the distribution system year-round and increase operational
efficiency.
LED Street and Safety Lighting Conversion
The contractor installed the two Holophane lights on Midland Road just north of Vian Road on May
3rd. City staff will evaluate both the Holophane and Stresscrete lights and determine which one to
move forward with. Installation of the remaining decorative lights in the Old Poway Park area is
anticipated to be completed in July.
Director’s Notes
May 5, 2021
Page 3
Mickey Cafagna Community Center
The market lights in the small courtyard are complete and restroom lights are being installed this
week. The parking lot rehabilitation project is nearly complete with some punch list items left on the
striping and some cleanup to be completed on the slurry seal.
The drop-off turn-a-round
The Swim Center parking lot
The main parking lot
Director’s Notes
May 5, 2021
Page 4
LAND DEVELOPMENT
Poway Commons (G20-0007)
City staff received the 5th submittal of the precise grading package for the proposed residential and
mixed-use development for the parcels on both the north and south sides of Poway Road near Quate
Court and Civic Center Drive/Tarascan Drive.
Fairfield Development
(FTM21-003)
City staff received the 1st submittal of the final map for the Fairfield mixed-use development project
at the existing Fun Bowl and Carriage Center West Shopping Center.
(STI21-002)
City staff received the 1st submittal of the offsite improvement plans for the Fairfield mixed-use
development project. The improvement plans include the new traffic signal at Carriage Heights Way
and Poway Road, a new and revised center median, and improvements fronting the site on the south
side of Poway Road.
Heritage Hills Slope Failure (G20-0022)
City staff completed the 1st review of the grading plan package to repair a slope failure that occurred
during last years’ winter storms in the Heritage Hills Townhome neighborhood on Cree Drive.
Firenze Residence Slope Failure (G21-0002)
City staff completed the 1st review of the grading plan package for the repair of a slope failure that
occurred during last years’ winter storms at a residence on Belvedere Drive.
Ramirez Residence (G21-0006)
City staff received the 1st submittal for the grading associated with the development of a new single-
family residence and accessory dwelling unit on Del Poniente Road.
Colburn Residence (G20-0020)
City staff returned comments on the 2nd review of the grading associated with the development of a
new single-family residence on Cedar Ridge Court.
Eastvale Road Fire Hydrant (WI20-001)
City staff returned comments on the 2nd submittal of the improvement plans for a proposed fire
hydrant on Eastvale Road. This is a requirement per the conditions of approval for the legalization
of a single-family residence addition at the Pakbaz Ghorishi residence on Eastvale Road. Staff has
requested the owner to provide securities and sign the standard agreement.
Ekiko Residence (G20-0015)
City staff received redlines for a construction change revising the grading associated with the
proposed single-family residence on Glen Circle Road.
Lara Residence (G18-0011)
City staff returned comments on the 4th submittal of the grading plans for the proposed residence at
the south end of Golden Way.
Nguyen Residence (G20-0001)
City staff has received redlines for a construction change revising the retaining walls along the
proposed access driveway for a future residence along Oak Canyon Road.
Director’s Notes
May 5, 2021
Page 5
STORMWATER
Assembly Bill 377
On April 21st, the California State Assembly Committee on Environmental Safety and Toxic Materials
held a hearing on the proposed legislation which would require all California surface waters to be
fishable, swimmable and drinkable by January 1, 2050. The bill prohibits the State and Regional
Boards from adopting permits with compliance schedule terms. It requires the development of an
enforcement program to enforce all water quality standards violations. It proposes to reduce the
amount of time for implementation and to increase penalties and enforcement. The Committee
approved sending the legislation on to the Appropriations Committee. A representative for California
Stormwater Quality Association (CASQA) testified and described how the proposed legislation
circumvents the regulatory authority of the Water Boards by removing compliance options. She also
emphasized how the penalties and other costs would place a significant burden on municipal general
funds. Committee member Al Muratsuchi said the cities in his district have emphasized how they are
at risk of being bankrupted by stormwater obligations. The California Coastkeeper Alliance and
several environmental non-government organizations supported the legislation. Approximately 40
individuals representing businesses, water suppliers, agriculture, wastewater, cities, counties and
other groups, including City staff, called into the meeting and objected to the proposed legislation.
INSPECTION
Creekside Plaza
Poway Road (G19-0013) - The contractor continues construction of the building. Demolition of
existing asphalt for the parking lot improvements continues. Compaction of subgrade and form work
for site curb, walkways, and flatwork continues. Last week the contractor continued work on the fire
connection including backfill up to the building per the Fire Department inspector. Construction of
the trash enclosure has begun.
SDG&E 16” Gas Line Installation Project
Pomerado Road (RW20-0036) - The new SDG&E gas main that will run through Poway along
Pomerado Road from just north of Stone Canyon Road to south of Scripps Poway Parkway is
scheduled to begin soon. The Right-of-Way Permit to install the proposed 16” steel line in Pomerado
Road and a Temporary-Use-Permit for a staging yard off Oak Knoll Road have been approved. A
tentative preconstruction meeting has been scheduled for this week.
Coleman / Griswold Residence and ADU
Dos Amigos Trail (G20-0016) - The contractor completed installation and backfill of the leach field
and septic tank per the County Health Department. Last week a meeting was held with City staff
Director’s Notes
May 5, 2021
Page 6
including the Planning division regarding oversized rock that has been placed and is encroaching
into the Biological Conservation Easement. A correct work notice has been issued requiring the rock
to be removed immediately and the area restored to previous condition.
Villa De Vida
Oak Knoll Road (G19-0002) - Two weeks ago a
punch list was created and provided to the
developer to aid in the closing out of the project.
Last week the developer worked to complete the
punch list items and prepare for the final punch list
inspection. The request for occupancy form has
been received and the final punch list inspection
will be performed by the project inspector and lead
inspector this week
Stoneridge Grading Violation
Stoneridge Golf Course (G21-0003) - The contractor applied for and received a haul route permit.
The contractor has hauled away the contaminated soil and spread mulch over the disturbed area
where removals occurred. Regular storm water inspections have been conducted by the City. Self-
inspections by contractor/owner may or may not have been done. The owner/contractor has not
turned in the required self-inspection reports confirming completion of inspections. A correct work
notice has been issued.
Poway Commons
Poway Road (G19-0011) (STI20-002) - The contractor has completed waterline installation for both
the domestic and fire protection lines on the portion of the project north of Poway Road. Tests for
both lines passed and both lines have been sampled and delivered to the laboratory for
bacteriological testing.
Director’s Notes
May 5, 2021
Page 7
Stacy Residence
Sagewood Lane (G20-0004) - The developer has turned in the request for occupancy form. The
inspector visited the site and pointed out a few items that needed to be addressed prior to occupancy.
The list was discussed with the developer to aid in the
completion of the project. The final punch list inspection will
be performed by the project inspector and lead inspector
May 11th.
Ekiko Residence
Bowl Creek Road (G20-0015) - The contractor
brought a rock drill onsite to drill a pattern of holes
in the existing rock to aid in breaking. After the
completion of drilling, the contractor resumed
breaking rock in the over-excavation area. BMPs
are in place.
Ridgeview Residential Care Facility
Aubrey Street (G19-0005) - Work is complete. A punch list was created and provided to the
contractor. The project inspector is scheduled to perform the final punch list inspection this week.
Lamie Residence
Heritage Drive (G20-0023) - The contractor completed clearing and grubbing and began excavating
back cuts for the retaining walls around the proposed tennis court. As seen in the photos below the
contractor installed required BMPs including the construction entrance.
Director’s Notes
May 5, 2021
Page 8
A-1 Storage Kirkham Rd.
Kirkham Road (G20-0006) - The contractor continues horizontal drilling and installing and grouting
wall anchor ties between soldier piles. Special Inspection of walls is being completed by the Building
Department. Export of excess materials off-site continues. All BMP’s are in place.
Grassi ADU
Eastvale Road (SW20-0164) - The contractor continues construction of the ADU. The septic tank
and leech field have been installed and backfilled per County Health Department. This week the
contractor will be fine grading areas around the ADU.
SCHEDULED ROAD/LANE CLOSURES
➢ Sidewalk closure south side of Poway Road between 13301 and 13245. Work is related to
the Outpost Project.
➢ Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both
directions for the undergrounding of utilities associated with the Espola Road Safety
Improvements Project.
➢ Lane closure on Poway Road between Tarascan Drive and Carriage Road, and Tarascan
Drive between Wanesta Drive and Poway Road both directions for work related to the Poway
Commons project.
➢ Possible lane closure Pomerado Road from Ted Williams Parkway to 200 feet north of Stone
Canyon Road both directions for work related to the SDG&E gas main installation project.
1 of 3
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Aaron Beanan, Director of Finance
DATE: May 5, 2021
SUBJECT: Finance Department Director’s Notes
Finance
o The Budget Review Committee meetings continue May 5, 9 and 12, 2021.
Information Technology
o Audio System installation currently in progress at Community Center; still waiting on some
components to arrive before they can be installed.
o PC Replacements – began rollout to Finance and HR Departments. Rollout to the remainder
of staff PCs will continue over the next couple of months by Division. Staff will be notified on
the process.
o IT Intern – interviewing two candidates virtually at the end of this week.
o Other Projects:
• EnerGov – testing phase is beginning with some of the modules. Others are still
getting configured. We remain on schedule for November deployment. Other related
items include:
Agreement for Credit Card Processing with Automated Merchant
Systems/Bridgepay is complete. Will be routed for signature.
Tyler Cashiering implementation will begin in July.
• Munis Upgrade – installation in Test was completed. Had meeting with staff in
HR/Finance on Monday with instruction to begin testing. This newer version is
required for EnerGov integration.
• NorthStar/Customer Connect Upgrade – version upgrade for both applications is
currently being tested by Customer Services staff.
• SCADA Ignition – migration of SCADA software from Wonderware to Ignition in
progress. June/July expected to go live.
• Tokay – upgrade of the Tokay backflow software to a SQL database and
implementation of website for submitting testing online is scheduled to begin in June.
• PCPA Ticketing – assisting with RFP review.
2 of 3
Customer Services
Business Registration April
Business Certificates 140
Home Occupation
Permits 19
Regulatory Licenses 3
Utility Billing
Start Service 86
Close Service 79
Cycle Bills Processed 6440
Past Due Notices Sent 341
General Support Services
Bids:
Bid Number Project Title Bid Opening Engineer's
Estimate Funding
Available Awarded Bid Awarded To City Council
Award Date
BID 21-013 2021-22 Citywide Striping
Project
05/04/21
3:00 p.m.
$27,500 $300,000
Subject to
approval of
FY22 Budget
TBD TBD 06/15/21
BID 21-014 2021-22 Street
Maintenance Project
05/04/21
4:00 p.m.
$1,100,000 $1,200,000
Subject to
approval of
FY22 Budget
TBD TBD 06/15/21
BID 21-015 Bowron Road Sewer
Upsize
04/29/21
4:00 p.m.
$830,000 $830,000
Additional funds
to be requested
TBD TBD 05/18/21
BID 21-016 FY 2020-21 ADA Barrier
Removal – Lake Poway
Pathways
05/13/21
4:00 p.m.
$106,226 $70,000 TBD TBD 06/1/21
BID 21-017 Sewer Line Repair/Replace
20/21 (Pomerado
Road/Stone Canyon Road)
05/20/21
4:00 p.m.
$300,000 $369,102.58
Additional funds
to be requested
TBD TBD 06/15/21
BID 21-018 Vehicle Maintenance
Garage Door Replacement
05/13/21
2:00 p.m.
$77,000 $80,000 TBD TBD 06/15/21
BID 21-019 Booster Pump
Replacement
TBD N/A $86,298 TBD TBD TBD
BID 21-020 Clearwell Bypass Project 06/28/21
2:00 p.m.
$6,488,795 TBD Debt issuance
planned
TBD TBD 07/20/21
3 of 3
Service Proposals:
RFP
Number
Project Title Submittal
Deadline
Engineer's
Estimate
Funding
Available
Awarded RFP Awarded To City
Council
Award Date
RFP-21-020
As-Needed HVAC
Maintenance and Filter
Replacement Services
04/20/2021
2:00 p.m.
N/A $195,606
Subject to
approval of
FY22 Budget
TBD Siemens 05/18/21
RFP-21-021
PCPA Ticketing
Software
04/15/2021
3:00 p.m.
$26,000/YR
Multi-year
contract
Multi-year
contract subject
to approval of
annual budget
TBD TBD 06/01/21
RFP-21-022 Local Road Safety Plan
(LRSP) Preparation
04/05/2021
5:00 p.m.
N/A $52,000 $52,000 KOA
Corporation
5/18/21
RFP-21-024 Cathodic Protection for
the Lester J. Berglund
Treatment Plant
04/19/2021
2:00 p.m.
N/A $10,880/YR
Subject to
approval of
FY22 Budget
$7,210 Pond &
Company
05/18/21
RFP-21-025 Street Sweeping
Services
04/19/2021
3:00 p.m.
N/A $259,563
Subject to
Approval of
FY22 Budget
TBD Cannon Pacific
dba Pacific
Sweeping
05/18/21
RFP-21-026 As-Needed Pump and
Motor Condition
Monitoring Services
04/23/21
2:00 p.m.
N/A $24,000 TBD TBD N/A
RFP-21-027 As-Needed Water
Systems Analysis
05/01/21
4:00 p.m.
N/A $38,200 TBD TBD 06/15/21
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jon Canavan, Fire Chief
DATE: May 5, 2021
SUBJECT: Fire Department Management Staff Notes
ADMINISTRATION
FIRE PREVENTION
Activity # Activity #
Administrative Remedy Letters (ARLs) 0 Meetings Attended (DRC, Mgmt., Council) 2
Business License Reviews 9 Permit to Operate Inspections 22
Businesses invoiced (Permit to Operate – ex.
Cutting and Welding, Places of Assembly, etc.)
0 Physical Permits to Operate sent out to
respective businesses
0
Customer Consultations (Phone, email,
Counter, Field)
56 Plan Reviews (FSS, MCUP, CUP, DR, Grading,
Landscape, MDRA, Street Improvement)
20
EOC sessions attended 0 Site Visits 3
Fire & Life Safety Inspections – Construction(6)
/State License review(1)
42 Temporary Use Permit 0
• Chief Canavan participated in an annual meeting of Poway Unified School District’s Career Technical
Education (CTE) Committee to approve the Comprehensive Local Needs Assessment and CTE
curriculum.
• All shift personnel were provided in-person briefings on Department activities and the proposed
FY2021-22 operating budget.
• Staff began inventory of available office furniture and assembled pieces to setup workspaces in FD’s
new administrative offices at City Hall.
• Inspector Matt Powell inspected the Bernardo Winery’s kitchen line changes
• Independent Restoration Professionals opened a wall between their suites requiring an inspection by
the Fire Department.
• Updated Knox Box keys - Poway Elks Lodge and General Atomics A30
• Creekside Plaza – Sr. Inspector Andy Loperena approved Underground Fire Service Main and Fire
Sprinkler inspections
• General Atomics A30 – Sr. Inspector Andy Loperena conducted an annual permit inspection
• Teachers Federation – Places of Assembly Permit approved
• Approved 850 Inspections – Restore Detox and Huntington Manor
FD Management Staff Notes
Page 2
EMS / TECHNOLOGY
OPERATIONS
• Between Monday, April 19th and Sunday, May 2nd, Fire Department
personnel responded to 182 incidents.
• Prepared quarterly National Fire Incident Reporting System (NFIRS) report to send to State
• Completed emergency response times reports for FY 17/18, 18/19, 19/20
• Compiled data for May continuing education courses as well as updated protocols for July 1
• Attended Metro Zone operations meeting
• All department Self Contained Breathing Apparatuses (SCBA) underwent annual flow testing
required by NFPA1981
• Maintenance and repair completed of the Fire Training Tower and system pump
• Participated in the Firefighter Health & Wellness Committee meeting
FD Management Staff Notes
Page 3
• Between Monday, April 19th and Sunday, May 2nd, personnel completed 432 hours of training
and activities. Topics included 256 hours of Company Training, 52 hours of Officer Training, and
41 hours of EMS Training.
TRAINING / SAFETY
DISASTER PREPAREDNESS
April 19th-
May 2nd
4/20 –Participated in the County's Regional Exercise Planning Meeting
4/22 –Attended a Webinar with the California Office of Emergency Services (Cal OES) to
discuss the Hazard Mitigation Grant
4/26 –Participated in a call with San Diego County Office of Emergency Services and Cal OES
regarding Public Assistance Grant for COVID-19
4/28 –Attended a Webinar with League of Cities to discuss FEMA Reimbursement process for
COVID-19
4/28 –Submitted Rattlesnake Creek Streambank Stabilization Hazard Mitigation Grant for
$1,947,050
4/29 –Attended City Manager's call on the Budget Outlook and Labor Negotiations
4/29 –Assisted Izzy Murguia with documentation for a $250,000 Hazard Mitigation Grant
through Congressman Scott Peters' office
COVID 19 Support
(Daily)
•Manage EOC Briefings
•Monitor WebEOC
•Monitor County/State Briefings
•City Liason with County of San Diego Office of Emergency Services and CalOES
•Prepare FEMA reimbursement documents
TRAINING &
PROFESSIONAL
DEVELOPMENT
HOURS
• Crews participated in training with Mercy Air Ambulance. Crews utilize Mercy Air for transporting
acute status patients. Crews reviewed how to utilize radio communications for landing a
helicopter. They also learned how to transfer patient care over to the flight crew and how the
flight crew can assist with on scene patient care.
• Participated in a flight in San Diego Copter 3 over the City of Poway to preplan for fire season,
evaluate hiking trails, access, and egress for emergency situations.
• Crews completed wildland hose lays and skills for yearly sign off for wildland skills. This is done
to have crews review the basic skills and life safety skills utilized during a wildland fire.
FD Management Staff Notes
Page 4
Photo Highlights
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: May 5, 2021
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
Current Active/In Progress Recruitments
No. Dept. Title Type
Opened Closed/Closes
1 CS Camp Counselor I Seasonal 2/12 3/14
2 CS Dock Attendant Seasonal 3/24 6/27
3 CS Lifeguard Seasonal 1/26 Continuous
4 CS Recreation Leader I Seasonal 3/25 Continuous
5 CS Recreation Leader II Seasonal 12/8 Continuous
6 DS Associate Planner Full-Time Regular 4/28 5/19
7 FIRE Firefighter/Paramedic Full-Time Regular 12/7/20 1/20
8 PW Parks Maintenance Worker Seasonal 4/1 4/18
9 PW Sr. Utility Systems Tech. Full-Time Regular 4/29 5/31
10 PW Water Utilities Worker Full-Time Regular 3/24 4/18
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 DS Associate Civil Engineer Full-Time Regular TBD TBD
2 PW Construction Maintenance Supervisor Full-Time Regular TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Eric Heidemann, Director of Public Works
DATE: May 5, 2021
SUBJECT: Public Works Department Bi-Weekly Report
(April 19, 2021 – May 2, 2021)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) Completed paving and crack sealing the parking lot
at Community Park. Completed paving five street
assets in Zone #4 Paving Program.
Debris Removal 1 Picked up a discarded basketball hoop from Espola
Road.
Concrete Repairs (sq. ft.) 25 Completed 25 sq. ft. concrete sidewalk grinds on
Rios Road.
Signs 4 Replaced four signs that failed inspection in Zones #3
and #4.
Vegetation 1100 Completed 500 ft. of weed abatement along the
sidewalk on Pomerado Road. Completed 600 sq. ft.
weed abatement along Garden Road.
Graffiti 0
Miscellaneous 4 Provided lane closure for Code Compliance on
Stowe Drive (construction project along roadside).
Two staff members attended required CPR training.
All staff attended Forklift Training.
All staff completed required Sexual Harassment
Training.
Special Events 0
Stormwater & Flood Control
Annual Storm Water System
Inspections.
27 Throughout Poway.
Vactor Request and scheduled
work.
7 Throughout Poway.
Failed concrete curb outlet remove
and replace.
2 Silver Lake Drive and at Silverset Street.
Request to Remove Fallen Tree. 1 Green Valley Open Space near Dogwood Court.
Open/Close Basins 5 Responded to forecasted rain event.
Public Works Department Report – May 5, 2021 Page 2
Work/Description Units Location/Description
Vehicle & Equipment Maintenance
Work Orders 29
Scheduled/Unscheduled 17/12
Red Fleet Work Orders 2
Red Fleet
Scheduled/Unscheduled
2/0
Facilities Maintenance
Electrical & Lighting 6/2 Mostly lighting
Plumbing/HVAC 12/2 Mostly HVAC
Miscellaneous 4/15 Appliances, doors, roofing
Work Orders Completed / In
Progress
22/19
Parks, Trails & Landscape Maintenance
Aubrey Park - Continued to perform irrigation repairs and trimmed
hedge along border.
City Hall - Cleaned the planters. Moved out of offices at City
Hall.
City Owned Properties - Performed weed abatement at two properties along
Community Road.
Community Park - Provided support for multiple construction projects,
sod installation, irrigation repairs and adjustments.
Park staff moved back into offices in the new facility.
Addressed multiple incidents of graffiti.
Garden Road Park - Replaced park fencing that was removed to allow
access by vendor. Performed gopher abatement
along the front of the park.
Hilleary Park - Trimmed shrubs and hedges along Community
Road, repaired bare lawn areas adding sod to the
soccer and practice fields.
Lake Poway Park - Met with leak detection vendor at the playground to
confirm water leak. Adjusted and replaced irrigation
valves and heads as needed. Planted several
plants around the Tony Gwinn site and surrounding
area. Supported campouts Friday – Saturday
afternoon.
Old Poway Park - Addressed multiple incidents of graffiti. Support
walkway lighting contractor.
Silverset Park - Performed irrigation system checks, adjustments,
and repairs. Attended union meetings.
Starridge Park - Remove fallen branches along walkway.
Valle Verde Park - Removed large tree roots along the east facing
sidewalk to make needed irrigation repairs.
Miscellaneous Parks - Staff taking online harassment training.
Staff attended forklift training.
Miscellaneous Trails - Filled in low areas and deep ruts along the Pond
Trail. Started removing brush and debris left by
volunteers along the Ellie Lane Trail.
Public Works Department Report – May 5, 2021 Page 3
Work/Description Units Location/Description
Contract Inspections - Jeff Z. - Responded to resident requests; irrigation
leaks, fallen branch, tree litter falling into back yard.
Repaired damaged light pole. Attended trainings for:
harassment and forklift and attended LMD Advisory
Group Meeting. Replaced straw waddles on the
slope at Public Works Administration.
Kellye T. - Light pole replacement is underway three
of 11 replaced at Old Poway Park; three of seven at
the tennis courts.
Customer Inquiries 0
Streetlight Issues 1 Decorative pendant was installed for pilot program on
Midland Road.
Traffic Signal / Emergency 0
USA Mark-Outs 0
Service Requests Work Orders 3 Janitorial supplies for Community Center; wasp
control investigation at the Library; obtained a quote
to replace window trim and casings at Old Poway
Park.
Emergency Response
Emergency Response Callouts 3 Responded to a request by the Fire Department
hazmat to remove soil that was infiltrated with diesel
fuel, a suspected water meter leak (gaskets were
changed but water is most likely from resident’s
irrigation system) and Fire Station #3’s generator ran
due to unscheduled power outage.
UTILITIES
Water Distribution System Operations
Mark-Outs 58
Distribution Maintenance 252
Water System Shutdown 1 Community Road pressure reducing station
Air release maintenance 6
Install easement gate 1 Blue Crystal
Customer Service Repairs:
Leaks, AMS updates, non-ops.
3
Annual Test Reports 305
Backflows Tested 16
Large Meter Tests 0
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) .27
Lake Poway and Poway Dam
(FSL)
934.7
Water Treatment Plant (FYTD-MG) 2454.504
Public Works Department Report – May 5, 2021 Page 4
Collection System Maintenance
Sewer Mainlines Rodded (Vactor)
Routine Mainline Rodding (l/ft.) 10,797
Monthly High Frequency Rodding (l/ft.) 0
Quarterly High Frequency Rodding
(l/ft.)
0
Special Mainline Rodding (l/ft.) 141
Total Mainline Rodded (l/ft.) 10,938
Sewer Mainlines Inspected (CCTV)
Routine Mainline Inspection (l/ft.) 988
Special Mainline Inspection (l/ft.) 140
Total Mainlines Inspected (l/ft.) 1,128
Utility Crew Task Count
Annual Lateral Assessments 5
Bi-Annual Lateral Assessments 1
Laterals Inspected 8
Laterals Rodded 4
Laterals Repaired 0
Lateral Blockage Mitigation 1
SSO Spill Volume Estimation 1 2 gallons
Manholes Located 0
Manholes Raised 0
Manholes Inspected 0
Easement Maintenance 0
Customer Service 3
Total of Division Tasks Completed 90
Recycled Water System
Recycled Site Inspections 0
Four-Year, Four-Hour Potable Cross-
Connection Tests
0
Four Year, 24 Hour Recycled Irrigation
Test
2
Annual Recycled Site Inspection 0
Customer Service 1
DRC Plans Reviewed 5
Total Completed Tasks 8
Fats, Oils, Grease (FOG) Program
Business License Review 0
Site Inspection 0
FOG Permit Issued 0
Customer Service 0
Total of Completed Tasks 0
April 26, 2021
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 4/16/2021 - 4/22/2021
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
04/17/2021 GIAMPOLO, GIANNI 602.1 (A) PC - TRESPASS:OBSTRUCT
BUSINESS OPERS (M)
13425 Community
Road, Poway
04/18/2021 MYRICK, JAKWAN 29800 (B) PC - CONVICTED PERSON
POSSESS/OWN/ETC FIREARM (F); 30305
(A)(1) PC - PROHIBITED PERSON
OWN/POSSESS/ETC AMMUNITION/ETC (F);
32310 (a) PC -
MANUFACTURE/SALE/POSSESS/ETC
LARGE CAPACITY MAGAZINE (F); 21510
(A) PC - POSSESS SWITCHBLADE IN
VEHICLE (M
12448 Poway Rd,
Poway
04/18/2021 MYRICK, ROBERT 29800 (B) PC - CONVICTED PERSON
POSSESS/OWN/ETC FIREARM (F); 30305
(A)(1) PC - PROHIBITED PERSON
OWN/POSSESS/ETC AMMUNITION/ETC (F);
32310 (a) PC -
MANUFACTURE/SALE/POSSESS/ETC
LARGE CAPACITY MAGAZINE (F)
12448 Poway Rd,
Poway
04/18/2021 GAUVREAU, CAROL 245 (A)(1) PC - ASSAULT W/DEADLY
WEAPON:NOT F/ARM (F)
12314 Tura Lane,
Poway
04/19/2021 KIEN, LE 273.5 (A) PC - SPOUSAL/COHABITANT
ABUSE WITH MINOR INJURY (F); 368 (B)(1)
PC - LIKELY TO CAUSE HARM/DEATH OF
ELDER /DEPENDENT ADULT (F)
13150 Glen Circle
Rd., Poway
04/19/2021 ADAMS, KAYLA 11350 (A) HS - POSS NARCOTIC
CONTROLLED SUBS (M); 485 PC -
APPROPRIATE LOST PROPERTY ($950 OR
LESS) (M); 496 (A) PC - RECEIVE/ETC
KNOWN STOLEN PROPERTY [$950 OR
LESS] (M)
14077 Stowe Drive,
Poway
Keeping the Peace Since 1850
04/19/2021 ADAMS, GEOFFREY 11351 HS - POSSESS/PURCHASE FOR SALE
NARCOTIC/CONTROLLED SUBSTANCE (F);
11378 HS - POSS CONTROLLED SUBS FOR
SALE (F); 11379 (A) HS - TRANS/ETC
CONTROLLED SUBS (F); 11364 HS - POSS
CONTROLLED SUBS PARAPHERNALIA
(M); 485 PC - APPROPRIATE LOST
PROPERTY ($950
14077 Stowe Dr,
Poway
04/19/2021 GILLILAND, ALEXANDER 245 (C) PC - ADW NOT A FIREARM ON
P.O./FIREFIGHTER:GBI LIKELY (F)
13632 Janette Lane,
Poway
04/20/2021 GAUVREAU, CAROL 273.6 (A) PC - VIOLATE DOMESTIC
RELATIONS COURT ORDER (M)
12314 Tura Lane,
Poway
04/21/2021 EDWARDS, ROBERT 243 (A) PC - BATTERY ON PERSON (M)13205 Poway Road,
Poway
04/21/2021 TURMAN, MATTHEW 69 PC - OBSTRUCT/RESIST EXECUTIVE
OFFICER WITH MINOR INJURY (F); 148
(A)(1) PC - OBSTRUCT/RESIST PEACE
OFCR/EMER MED TECH (M); 314.1 PC -
INDECENT EXPOSURE (M)
13631 Poway Road,
Poway
04/21/2021 ALEXANIAN, MICHAEL 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13050 Community
Rd, Poway
04/22/2021 JENNINGS, RYAN 243 (E)(1) PC - BATTERY:SPOUSE/EX
SPOUSE/DATE/ETC (M)
13816 Putney Road,
Poway
Category Arrests
Felony 7
Misdemeanor 6
Total 13
Category Cases
Felony 4
Misdemeanor 4
Total 8
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850
May 03, 2021
TO:Chris Hazeltine, City Manager
City of Poway
FROM:Michael Knobbe, Lieutenant
Poway Station
WEEKLY ACTIVITY REPORT FOR 4/23/2021 - 4/29/2021
San Diego County Sheriff's Department
Post Office Box 939062 - San Diego, CA 92193-9062
William D. Gore, Sheriff
Arrested Name Violations Arrest Location
04/23/2021 HUGHES, JODY 211 PC - ROBBERY (F)13236 Poway Road,
Poway
04/27/2021 BALLEW, SHANE 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL,
DRUGS, COMBO OR TOLUENE (M)
13456 Poway Road,
Poway
04/27/2021 JUVENILE 11357.5 (A) HS - POSSESS/FURNISH
SYNTHETIC CANNABINOID (M)
Poway
04/27/2021 JOHNSON, TYLER 11350 (A) HS - POSS NARCOTIC
CONTROLLED SUBS (M); 11364 HS - POSS
CONTROLLED SUBS PARAPHERNALIA
(M); 11550 (A) HS - USE/UNDER INFL OF
CONTROLLED SUBS (M)
13524 Hilleary Pl,
Poway
Category Arrests
Felony 1
Misdemeanor 3
Total 4
Category Cases
Felony 5
Misdemeanor 6
Total 11
Keeping the Peace Since 1850
Michael Knobbe, Lieutenant
Poway Station
Captain David M. Schaller, Poway Station
Keeping the Peace Since 1850