Item 11 - Capital Improvement Program UpdateNovember 2, 2021, Item #11AGENDA REPORT CityofPoway DATE: TO: FROM: CONTACT: SUBJECT: Summary: November 2, 2021 Honorable Mayor and Members of the City Council Robert Manis, Director of Development ServicesM Henry Trang, Senior Civil Engineer K1 (858) 668-4602 or htrang@poway.org Capital Improvement Program Update CITY COUNCIL This report presents a status update on the Capital Improvement Program (CIP) and a brief status of each ongoing project within the current CIP. At the City Council meeting, staff will present more detail on the higher profile projects. Recommended Action: This is an informational item and there is no recommended action. Discussion: The City's CIP is administered by staff from the Engineering Division of the Development Services Department with the goal of maintaining and improving the City's infrastructure, and enhancing public facilities based upon community needs. Engineering staff provides professional engineering services in the planning, design, and construction of the CIP projects. The CIP is an ongoing process which matches available funds with prioritized needs. During program planning, staff takes inventory of the City's existing infrastructure and facilities, considers facility and system assessments completed by consultants, as well as community needs, and then develops a prioritized project list consistent with community goals. Projects are prioritized and designed to achieve optimum use of available funding. Projects are categorized into the following categories: Streets, Drainage, Public Facilities, Water, and Sewer. The current CIP includes 50 projects with $15.74 million appropriated with the FY 2021-22 budget for a total of $64.77 million in appropriations for these projects. A list of all currently funded projects is provided as Attachment A. This report presents updates to the status of projects since the last program update was presented to City Council on June 15, 2021. Projects previously completed and accepted by City Council or that continue to be on hold are not listed in the project discussion but are identified in Attachment A. 1 of 6
November 2, 2021, Item #11STREETS The primary goal of projects within the Streets category is to extend the useful life of public streets, to address capacity issues, to maintain the City's traffic signals, to refresh and update street striping and signage, and to maximize efficiency for vehicles, bicycles, and pedestrians while ensuring public safety. The 2020-21 Street Overlay project is substantially complete and is scheduled for acceptance on the November 2, 2021 City Council agenda. The LED Street and Safety Lighting Conversion project is complete, including change order tasks to replace the pendant fixtures on the decorative poles in the Old Poway Park area with new LED fixtures. Once the City receives the spare parts that are part of the contract, the project will be closed out and presented for acceptance at a future City Council meeting. The 2021-22 Street Maintenance and 2021-22 Citywide Striping projects are nearing completion. The Traffic Signal Controller Upgrades project FY 2019-20 construction is also nearing completion. The utility undergrounding for the Espola Road Safety Improvements project has been completed and the utility poles have been removed. Construction on the pathways portion of the project began at the end of October. The pathways construction consists of a DG trail, cobble surface, retaining walls, lodgepole fence, asphalt berm, and other improvements. The design for the Espola Road Bike Lanes project has been completed and construction for the project has been set aside until additional funding becomes available. The design for the Neighborhood Sidewalks (Powers and Garden Road areas) project is complete. The project will be advertised for construction later this year. The preparation of the Local Road Safety Plan (LRSP) is in progress. The LRSP is a report that identifies, analyzes, and prioritizes safety improvements on the City's roads and can be used to secure grant funding for future projects. DRAINAGE The primary goal of projects within the drainage category is preservation and maintenance of existing infrastructure, including culverts, concrete channels and natural channels, and the ongoing annual replacement of deteriorating corrugated metal pipes (CMP). It also includes the Annual Trash Capture Program, which is an unfunded mandate by the Regional Water Quality Control Board to capture all trash greater than 5mm, essentially anything larger than a cigarette butt, in priority land use areas (PLUs). PLUs include areas classified as commercial, industrial, and high density residential as well as transit stops. The City has ten years to comply with the region-wide mandate and is appropriating funding annually with the CIP budget to complete a portion of the program each year, which is in its third year. Design of the 2021-22 Annual Trash Capture Program and 2021-22 Annual Corrugated Metal Pipe Repair/Replace projects are underway. Staff is working on securing grant funding for the construction of the Rattlesnake Creek Streambank Stabilization project and will begin design of the project later this year. PUBLIC FACILITIES The primary goal of projects within the Public Facilities category is the preservation and maintenance of the over 100 public buildings and parks. This category also includes installation of new public facilities as well as renovation of existing facilities. Building maintenance tasks are typically combined to create the annual Public Facilities Renovation project. The individual tasks that make up the Public Facilities Renovation project are accomplished by a combination of Public Works and CIP engineering staff. In 2016, a Facility Needs Assessment was conducted which included a comprehensive assessment of select City facilities, with the assessment of each facility varying from an entire building assessment to roof and HVAC assessments only. It provided a ten-year list of corrective actions as well as continuous ongoing maintenance items at each assessed building. The 2020-21 ADA Barrier Removal -Lake Poway and the Public Works Fleet Maintenance Lift projects are substantially complete. The Fleet Maintenance Lift project is scheduled for acceptance on the 2 of6
November 2, 2021, Item #11November 2, 2021 City Council agenda while the ADA Barrier Removal project will be scheduled for acceptance at a future meeting. The City Hall HVAC Controls project is currently under construction and is anticipated to be completed soon. The consultant agreement approval for the design of the Poway Center for the Performing Arts (PCPA) Facility Maintenance project will be scheduled for a future City Council meeting. The project will rehabilitate the majority of the mechanical, plumbing, and electrical equipment as well as provide ADA upgrades throughout the facility. Upon approval of the consultant agreement, design of the project will begin later this year with the first phase of improvements to begin construction in the summer of 2022. The design of the Fire Station 3 HVAC Upgrades and Lake Poway Upper Playground Renovation projects are in progress. WATER The primary goal of projects within the water category is preservation of existing infrastructure, including pipelines, reservoirs, pump stations, pressure reducing stations, and the Water Treatment Plant facility. In 2014, assessments of the City's water distribution system and Water Treatment Plant were completed. A ten-year water CIP was developed from the assessments. The Power to Blue Crystal project has been completed and was accepted at a recent City Council meeting. The Boulder Mountain Reservoirs 1 and 2 Rehabilitation project is substantially complete and will be scheduled for acceptance at a future City Council meeting. The Pressure Reducing Valve (PRV) Stations Access Assessment and the Water Treatment Plant Electrical System Assessment are both anticipated to be completed by the end of the year. The design consultant has been selected for the Reservoir Overflow Modifications and design for that project will begin soon. The 2021-22 Annual Valve Replacement Program, Caustic Tank Rehabilitation, and Water Treatment Plant Security Upgrades projects are all in the early stages of design. Several water projects are being managed by the Public Works Department including the Clearwell Bypass, San Diego County Water Authority (SDCWA) Treated Water Connection, and Clearwell Replacement projects. Public Works staff will be providing updates to the City Council separately from the Capital Improvement Program Update in order to provide more details on those projects. SEWER The primary goal of projects within the sewer category is preservation of existing infrastructure, including pipelines, manholes and lift stations, and providing increased flow capacity where identified as necessary. In 2013, an assessment was completed for the City's sanitary sewer distribution system. A ten-year sewer CIP was developed and included both capacity increasing projects and maintenance projects. The Bowron Road Sewer Upsize, Exposed Sewer East of Martincoit Road, and Sewer Line Repair/Replace at Pomerado Road and Stone Canyon Road projects are all currently under construction. The contractor for the Bowron Road Sewer Upsize is waiting for SDG&E to complete relocation of a steel gas line at the intersection of Poway Road and Bowron Road before completing the last portion of their construction. The project is anticipated to be completed shortly after. On the Exposed Sewer East of Martincoit Road project, the contractor recently completed a critical part of the project that included boring under the existing creek. Construction is anticipated to be completed in November. The Sewer Line Repair/Replace project is a continuation of the 2014-15 project that was deemed infeasible to complete due to conflicts with unknown utilities and rock obstructions. The project was redesigned to avoid these conflicts while replacing failing pipes that caused frequent blockages requiring constant maintenance. This project is also anticipated to be completed in November. 3 of6
November 2, 2021, Item #11Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: None. Public Notification: None. Attachments: A. Cl P Project Status List Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 4 of6 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager
November 2, 2021, Item #11CIP PROIECT STATUS: Complete: 1. 2020-21 Street Maintenance 2. 2020-21 Citywide Striping 3. 2019-20 Annual Corrugated Metal Pipe Repair/Replace 4. 2019-20 ADA Barrier Removal -Lake Poway 5. 2020-21 Annual Valve Replacement 6. WTP Chemical Building and Tank Farm Upgrades 7. Martincoit Road Sewer Upsize 8. City Monument Welcome Sign Replacement 9. Mickey Cafagna Community Center 10. Fire Station 1 Shower Room Remodel 11. 36-inch Steel Water Main Assessment 12. WTP Clearwell Distribution Flow Meters 13. Power to Blue Crystal Reservoir Substantially Complete: 1. Boulder Mountain Reservoirs 1 and 2 Rehabilitation 2. 2020-21 Street Overlay 3. 2020-21 ADA Barrier Removal -Lake Poway Picnic Areas 4. 2021-22 Street Maintenance 5. LED Street and Safety Light Conversion 6. Public Works Fleet Hydraulic Lift Under Construction/Studies: 1. Espola Road Safety Improvements -Phase 2 2. Sewer Line Repair Replace 14/15 (Pomerado Rd/Stone Canyon Rd) 3. City Hall HVAC Controls Replacement Project 4. 2019-20 Traffic Signal Controller Upgrades 5. WTP Electrical System Assessment 6. PRV Stations Access Assessment 7. Exposed Sewer East of Martincoit 8. Bowron Road Sewer Upsize 9. 2021-22 Citywide Striping 10. Local Road Safety Plan 11. Clearwell Bypass (Public Works) Bid/Pre-Construction: Design: 1. Espola Road Bike Lanes 2. Neighborhood Sidewalks (Powers & Garden Road Areas) 3. 2021-22 Annual Trash Capture Program 4. 2021-22 Annual Valve Replacement Program 5. 2020-21 Traffic Signal Controller Upgrades 6. Lake Poway Upper Playground Renovation 5 of6 ATTACHMENT A
November 2, 2021, Item #117. PCPA Facility Maintenance 8. Reservoir Overflow Modification 9. Caustic Tank Rehabilitation 10. Fire Station 3 HVAC Upgrade 11. Clearwell Replacement (Public Works) Pre-Design: 1. Rattlesnake Creek Streambank Stabilization Design 2. Fire Station 1 Stairway Replacement/Upgrade 3. Vehicle Maintenance Monument Sign 4. R-4 Reservoir Upgrades 5. Water Treatment Plant Security Upgrades 6. Washwater Tank No.2 Upgrades 7. 2021-22 Annual CMP Repair/Replace 8. 2021-22 Traffic Signal Controller Upgrades 9. Channel Rehabilitation - Carlson and Springvale 10. 2021-22 ADA Barrier Removal -Community Park 11. R-7 Reservoir Rehabilitation 12. Sagewood Drive Sewer Upsize 13. Water Treatment Plant Upgrade Filters 1-8 14. Annual Sewer Line Repair/Replace 15. 2021-22 Street Overlay 16. Blue Sky Amphitheater Shade Structure (on hold) 17. Butterfield Trail Sewer Upsize (on hold) 18. SDCWA Treated Water Connection (Public Works) 19. Annual Manhole Rehabilitation (Public Works) 6 of6