Item 2 - Approval of the October 5, 2021 Regular City Council Meeting Minutes1 of 7November 2, 2021, Item #2AGENDA REPORT Ci yof Poway DATE: TO: FROM: November 2, 2021 Honorable Mayor and Members of the City Council Carrie Gallagher, City Clerk (858) 668-4535 or cgallagher@poway.org CITY COUNCIL SUBJECT: Approval of the October 5, 2021 Regular City Council Meeting Minutes Summary The City Council Meeting Minutes submitted hereto for approval are: • October 5, 2021 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the October 5, 2021 Regular City Council Meeting Minutes. Public Notification: None. Attachments: A. October 5, 2021 Regular City Council Meeting Minutes Reviewed/ Approved By: w~ x~ Wendy Kaserman Assistant City Manager Reviewed By: Alan Fenstermacher City Attorney
2 of 7November 2, 2021, Item #2ATTACHMENT ANOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES October 5, 2021 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Present: John Mullin, Caylin Frank, Dave Grosch, Barry Leonard, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Development Services Director Bob Manis; Finance Director Aaron Beanan; Public Works Director Eric Heidemann; Interim Fire Chief Scott Post; Captain Dave Schaller, Sheriff's Department (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Leonard led the Pledge of Allegiance. MOMENT OF SILENCE PRESENTATIONS PUBLIC COMMENT Janet Lettang, via teleconference, spoke regarding the re-opening of the Poway Center for the Performing Arts following it's extended closure due to the pandemic. Joe St. Lucas suggested that EDCO Waste either provide more free dump days or re-establish city-wide clean-up events Pete Babich spoke regarding establishing an independent committee for the redistricting process.
3 of 7November 2, 2021, Item #2City of Poway -Minutes -October 5, 2021 Yuri Bohlen inquired about the Espola Road upgrades and the mailing of Proposition 218 notices. CONSENT CALENDAR Motioned by Mayor Vaus, seconded by Deputy Mayor Leonard to approve Consent Calendar Items 1 through 7. Motion carried by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Mullin, Frank, Grosch, Leonard, Vaus None None None None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Adoption of Resolution No. 21-079 entitled "A Resolution of the City Council of the City of Poway, California, Finding and Declaring the Continued Existence of an Emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic" 3. Award of Agreement with Universal Building Maintenance, LLC, d.b.a Allied Universal Janitorial Services for Janitorial Services by Cooperative Purchase Agreement 4. Authorization to Purchase: One (1) Compact Wheel Loader, One (1) Backhoe Loader, One (1) Sealant-Melter, One (1) Tack-sprayer, One (1) Mid-sized Pickup Truck and Two (2) Full-sized Pickup Trucks through the Sourcewell Cooperative Purchasing Program, GM Bid Assistance Program, and the Department of General Services State of California Contract Deputy Mayor Leonard spoke in support of the purchases. 5. Award of Agreement to Fire Service Corp. for Fire Suppression Equipment Services, RFP No 22-004 6. Acceptance of the Power to Blue Crystal Reservoir Project; Bid No. 21-010, with Southern Contracting Company, as Complete 7. Acceptance of the WTP Clearwell Distribution Flow Meters Project; Bid No. 21-008 with Kay Construction Co., as Complete Yuri Bohlen spoke in opposition of the acceptance of the WTP Clearwell Distribution Flow Meters Project. ORDINANCES FOR INTRODUCTION None. ORDINANCES FOR ADOPTION None.
4 of 7November 2, 2021, Item #2City of Poway -Minutes -October 5, 2021 PUBLIC HEARINGS 8. Environmental Assessment, Specific Plan Amendment 19-002, and Conditional Use Permit 19-002 for a proposed wireless communication facility at 13875 Kirkham Way Mayor Vaus opened the public hearing at 7: 17 p.m. Senior Planner Austin Silva presented the report along with a PowerPoint presentation. Mr. Silva explained that the current standard is a 35-foot maximum height for building/structures in the South Poway Specific Plan (SPSP) and the proposed amendment would allow wireless communication facilities to have a maximum height of up to 90 feet with a Conditional Use Permit. Location and current use of the development location was provided as well as proposed site modifications. The applicant hosted a neighborhood meeting where concerns over the design was raised, prompting the tower design change from a faux pine tree to a metal pole design. Darrel Dougherty, Project Manager from PlanCom Inc., introduced himself and said he was available to answer questions. Yuri Bohlen spoke in opposition and stated that the pole heights should be universal throughout the City. Mayor Vaus closed the public hearing at 7:27 p.m. In response to Council inquiry, Mr. Silva clarified that the proposed plan amendment will allow for additional facilities in the future, subject to a Conditional Use Permit (CUP). In response to Council inquiry, City Attorney Fenstermacher explained that under the current South Poway Specific Plan, the proposed use would not be permitted and further elaborated that a CUP may be denied for any reason. Motioned by Deputy Mayor Leonard, seconded by Councilmember Mullin, to adopt Resolution No. 21-080 entitled "A Resolution of the City Council of the City of Poway, California, Adopting a Negative Declaration for Specific Plan Amendment 19-002 and Conditional Use Permit 19-002, A Request to Amend the South Poway Specific Plan to Allow Freestanding Wireless Communication Facilities to have a Maximum Height of 90 Feet as a Conditionally Permitted Use and to Allow a Wireless Communication Facility Consisting of a 85.5-Foot High Steel Monopole and Equipment Cabinet on a 5.37-Acre Lot at 13875 Kirkham Way, Assessor's Parcel Number 323-501-02." Motion carried 3/2 with Councilmember Grosch and Mayor Vaus voting no. Motioned by Deputy Mayor Leonard, seconded by Councilmember Mullin, to adopt Resolution No. 21-081 entitled "A Resolution of the City Council of the City of Poway, California, Approving Conditional Use Permit (CUP) 19-002 Allowing for the Construction of a Wireless Communication Facility Consisting of an 85.5-Foot High Steel Monopole and Equipment Cabinet on a 5.37-Acre Lot at 13875 Kirkham Way; Assessor's Parcel Number 323-501-02." Motion carried 3/2 with Councilmember Grosch and Mayor Vaus voting no. Motioned by Deputy Mayor Leonard, seconded by Councilmember Mullin to introduce Ordinance No. 848 entitled "An Ordinance of the City Council of the City of Poway,
5 of 7November 2, 2021, Item #2City of Poway -Minutes -October 5, 2021 California, Approving Specific Plan Amendment 19-002 to the South Poway Specific Plan to Allow Wireless Communication Facilities to Have a Maximum Height of 90 Feet as a Conditionally Permitted Use" and schedule adoption of the Ordinance for October 19, 2021. Motion carried by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Mullin, Frank, Leonard Grosch,Vaus None None None 9. Variance 21-002; a request to allow a non-habitable accessory structure to observe a reduced rear yard setback and interior side yard setback on property located at 13409 Neddick Avenue. APN: 323-122-08 Mayor Vaus opened the public hearing at 7:42 p.m. Assistant Planner Hector Salgado presented the report along with a PowerPoint presentation. Mr. Salgado discussed a request to observe an approximate three-foot rear yard setback and a two-foot, six-inch interior side yard setback when five feet is required for structures exceeding eight feet in height and a projected roof area of 120 square feet. No speakers. Mayor Vaus closed the public hearing at 7:47 p.m. Council discussion ensued. Motioned by Mayor Vaus, seconded by Deputy Mayor Leonard, to adopt Resolution No. 21-082 entitled "A Resolution of the City Council of the City of Poway, California, Approving Variance 21-002 to Allow a Non-Habitable Structure to Observe a Reduced Rear and Side Yard Setback; Assessor's Parcel Number 323-122-08." Motion carried 5/0. 10. FY2022-2023 Community Development Block Grant Program Mayor Vaus opened the public hearing at 7:48 p.m. Senior Management Analyst Marie Sanders presented the item. Ms. Sanders explained that the City applies annually for Community Development Block Grant Program funds and that the estimated funds available to Poway for Fiscal Year 2022-23 are $212,103, which is comprised of $164,676 in new grant funding and $47,427 in unspent prior year allocations. Staff proposes to include funding for HomeShare and Community Connections Program, North County Bridge to Housing Network, 2-1-1 San Diego and the continued ADA improvements at Community Park. No speakers. Mayor Vaus closed the public hearing at 7:50 p.m. Council discussion ensued in favor of the Community Development Block Grant Program.
6 of 7November 2, 2021, Item #2City of Poway -Minutes -October 5, 2021 Motioned by Mayor Vaus seconded by Deputy Mayor Leonard to 1) Authorize staff to apply for FY2022-23 CDBG funding through the County as identified in this report; 2) Authorize the appropriation of $164,676 to the CDBG Fund (F2410) from the General Fund (F1000), as a loan, to fund the proposed FY2022-23 CDBG program upon approval by the County; 3) Authorize the reallocation of $7,651 in CDBG funds from FY2019-20 and $39,776 from FY2020-21 to fund the proposed FY2022-23 CDBG program upon approval by the County; and 4) Authorize the City Manager to execute contracts with the County. STAFF REPORTS: 11. Pre-Development Conference 21-003, a request for review of a proposal to construct a wireless communication facility at Abraxas High School located at 12450 Glen Oak Road. Senior Planner Austin Silva presented the report along with a PowerPoint presentation. Mr. Silva explained that MD? is proposing to construct a wireless communication facility consisting of a 35-foot-high faux eucalyptus tree and at-grade equipment cabinets enclosed by a CMU block wall, located at Abraxas High School. Yuri Bohlen spoke in opposition to the construction of a wireless communication facility at Abraxas High School. In response to Council inquiry, Mr. Silva stated that the school district, as the property owner, did sign the application for the pre-development conference and that it is replacing an existing facility at Abraxas High School. Mr. Silva added that prior to the start of the project, the City will require a radiofrequency study to demonstrate its compliance with federal communication requirements for wireless facilities. He noted that once the facility was built and is in operation, a second radiofrequency study will be completed to ensure the facility remains compliant. City Council received the report and provided input. WORKSHOPS: None. COUNCIL-INITIATED ITEMS: None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) Councilmember Grosch reported having previously attended the Poway Veterans Organization Golf Tournament at the Rancho Bernardo Country Club Inn. He noted the passing of long time Poway resident, volunteer, founding member of Poway's Veterans Organization and Poway's Veterans Park, Dennis Rasmussen.
7 of 7November 2, 2021, Item #2City of Poway -Minutes -October 5, 2021 Council shared memories of Mr. Rasmussen adding that he was a Navy Veteran, always there to help out and that he will be missed but not forgotten. Mayor Vaus thanked Councilmember Mullin for having filled in for him at a recent SANDAG meeting noting scheduling conflicts for the reason he was unable to attend. Mayor Vaus introduced Public Works Director Eric Heidemann to present an update on San Diego County Water Authority. Mr. Heidemann reported the Department of Water Resources having released a report on the state's effort to comply with the Governor's voluntary 15% water use reduction, relative to the drought, and in that report, Poway was singled out, among others, as having increased its water use by 14%, compared to the prior year. He noted how certain data points can lead to wrong conclusions by adding that in July, Poway filled its largest reservoir, Lake Poway, so while one month it may seem like an increase in water demand, the next month the City was drawing off the lake. If the state would have reported August's water demand numbers, it would have reflected that Poway had reduced its water demands by 8%, relative to the 2020 numbers. Mr. Heidemann stated that if conclusions are drawn from just one data point it doesn't always paint an accurate picture. CITY MANAGER ITEMS: None. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) ADJOURNMENT The meeting adjourned at 8:05 p.m. Carrie Gallagher, CMC City Clerk City of Poway, California