Item 4 - Reso auth. participation and acceptance of funds through the 2020 State Homeland Security Grant ProgramNovember 2, 2021, Item #4DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT City of Poway November 2, 2021 Honorable Mayor and Members of the City Council Scott Post, Interim Fire Chief W Susy Turnbull, Sr. Management Analyst 858-668-4474 or sturnbull@poway.org CITY COUNCIL Resolution authorizing participation and acceptance of funds through the 2020 State Homeland Security Grant Program The Department of Homeland Security provides funds through the State Homeland Security Grant Program to cities to build and sustain emergency response capabilities. The grant is administered regionally by the San Diego County Office of Emergency Services. Funds for qualifying purchases are allocated to each jurisdiction based on population. Poway's allocation for Grant Fiscal Year 2020 is $32,690. The grant requirements specify that the City Council must adopt a resolution authorizing participation in this program. Recommended Action: It is recommended that the City Council adopt the attached resolution authorizing staff to accept funds through the 2020 State Homeland Security Grant Program. Discussion: The Department of Homeland Security provides funds through the State Homeland Security Grant Program to states and local agencies to build, sustain and deliver emergency response capabilities. The funds help advance the program's goals and objectives. The County of San Diego applies for, receives and administers federal grant funds associated with the program. The County's Unified Disaster Council, of which Poway is a member, is the governing body that determines the local grant fund distribution formula, which is based on each jurisdiction's population. After making qualified purchases, cities are reimbursed by the County for the full purchase amount. One of the program's goals is to strengthen communication capabilities with an objective to 1 of 3
November 2, 2021, Item #4implement a statewide interoperability plan. To advance this goal, the City plans to use the allocated $32,690 in grant funds to purchase replacement of 800-Megahertz radios. The County of San Diego administers an 800-Megahertz Radio Communication System. In 1998, the City of Poway joined the County's system, providing the City with interoperability capabilities -that is, the ability to talk to other agencies using hand held radios. Equipment purchased with this funding will meet the communications needs of the current and new communication system. The City is currently in the third and final year of upgrading all of the 800-Megahertz radios as part of the phase in of the Next Generation Regional Communications System Radio (RCS) upgrade. In 2013, the City of Poway executed an agreement to participate in the upgrade of the existing RCS infrastructure and a corresponding upgrade to the radios. Environmental Review: This item is not subject to CEQA for review. Fiscal Impact: The City currently budgets for the replacement of its 800-Megahertz radios. The State Homeland Security Grant does not require matching funds and helps offset the City's replacement costs for these radios. Upon completion of the grant-related expenditures in the amount of $32,690, the General Fund will be reimbursed through the grant funding. The reimbursed funds will result in a reduction of expenses dedicated for the replacement of 800-Megahertz radios. It is anticipated that all expenditures and reimbursements will be completed by August 31, 2023. Public Notification: None. Attachments: A. Resolution Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 2 of3 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager
November 2, 2021, Item #4RESOLUTION NO. 21-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, AUTHORIZING PARTICIPATION AND THE ACCEPTANCE OF FUNDS THROUGH THE 2020 STATE HOMELAND SECURITY GRANT PROGRAM WHEREAS, the City of Poway is eligible to receive federal grant funds through the 2020 State Homeland Security Grant Program for emergency preparedness; WHEREAS, the approved grant allocation for the City of Poway is $32,690; WHEREAS, the federal grant funds for the State Homeland Security Grant Program require no City matching funds, all grant-related expenditures are one-hundred percent reimbursable, and the City shall incur no direct costs; and WHEREAS, it is the desire of the City of Poway to participate in this program to enhance emergency preparedness. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: The following staff are hereby authorized to execute for and on behalf of the City of Poway, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and sub-granted through the State of California. Scott Post, Interim Fire Chief Susy Turnbull, Sr. Management Analyst PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 2nd day of November, 2021 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 3 of 3 ATTACHMENT A