Item 5 - Acceptance of the 20-21 St Overlay Proj; Bid 19-013 with SRM Contracting as CompleteNovember 2, 2021, Item #5DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA RE PO RT City of Poway November 2, 2021 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services~ Jeff Beers, Special Projects Engineer ~ (858) 668-4624 or jbeers@poway.or~ CITY COUNCIL Acceptance of the 2020-2021 Street Overlay Project; Bid No. 19-013 with SRM Contracting and Paving, Inc., as Complete On May 7, 2019 the 2018-2019 Street Overlay project was awarded to SRM Contracting and Paving, Inc. The contract includes a provision that allows for the contract to be extended for two one-year extensions. On April 6, 2021, the City Council awarded the contract for the second amendment to the 2018-2019 Street Overlay project contract for the 2020-2021 Street Overlay project; Bid No. 19-013, to SRM Contracting and Paving, Inc., in the amount of $989,970.90. The extension for the 2020-2021 project was the second and final allowable extension. This action will accept the project as complete. Recommended Action: It is recommended that the City Council: (1) Accept the Extension of the 2018-2019 Street Overlay project contract for the 2020-2021 Street Overlay project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $52,307.11, if unencumbered, 45 days after City Council acceptance; (4) Release the Nationwide Mutual Insurance Company Bond for Material and Labor in the amount of $989,970.90 after the release of retention; and (5) Retain the Nationwide Mutual Insurance Company Bond for Faithful Performance for a period of one year. Discussion: The Street Overlay project consisted of removal and replacement of asphalt concrete within select streets needing repair. The scope of this year's project included arterial asphalt patch repairs on Twin Peaks Road from Pomerado Road to Community Road, Camino Del Norte from the western City limit to Pomerado Road, Community Road from Twin Peaks Road to Poway Road and Midland Road from Twin Peaks Road to Poway Road. The project also included overlay of Midgrove Court, Olive Park Place, and lronbark Way and removal and replacement of asphalt around Reservoir R-8. Work at this City 1 of 2
November 2, 2021, Item #5owned reservoir was paid for with water funds. There were three change orders totaling $56,171.28 that modified the asphalt material and added sidewalk replacement on Community Road. The final contract amount is $1,046,142.18. Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: Sufficient funds are available in the 2020-2021 Street Overlay project account (411040-43202), the Buehler Reservoir Rehabilitation project account (WTR001 O -Fund 5100 and 411040-41200) for the release of retention. Funds remaining in the project at year end will be returned to the various funding sources for use on other projects. Public Notification: None. Attachments: None. Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney City Manager