Item 6 - Acceptance of FY 21-22 St. Maint. Proj; Bid No. 21-014 with Pavement Coatings Co., as CompleteNovember 16, 2021, Item #6AGENDA REPORT CityofPoway DATE: TO: FROM: CONTACT: November 16, 2021 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services /JA Jeff Beers, Special Projects Engineer ~ (858) 668-4624 or jbeers@poway.org CITY COUNCIL SUBJECT: Acceptance of the FY 2021-22 Street Maintenance Project; Bid No. 21-014, with Pavement Coatings Co., as Complete Summary: On June 15, 2021, the City Council awarded the contract for the FY 2021-22 Street Maintenance Project; Bid No. 21-014, to Pavement Coatings Co., in the amount of $1,084,416.00. This action will accept the project as complete. Recommended Action: It is recommended that the City Council: (1) Accept the FY 2021-22 Street Maintenance Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $54,162.00, if unencumbered, 45 days after City Council acceptance; (4) Release The Ohio Casualty Insurance Company Bond for Material and Labor in the amount of $1,084,416.00 after the release of retention; and (5) Retain The Ohio Casualty Insurance Company Bond for Faithful Performance for a period of one year. Discussion: The scope of this year's project included placement of street maintenance treatments on streets and parking lots within Street Maintenance Zone 4. The streets were located north of and including Twin Peaks Road and Camino Del Norte from the western City limit to Midland Road, and streets east and west of and including Community Road and Midland Road from Twin Peaks Road to Poway Road. This work was coordinated with the FY 2020-21 Street Overlay project and the FY 2021-22 Citywide Striping project. There were two change orders. The first was to add the placement of slurry seal to the access road of R-5 Reservoir, which was paid for from the CIP WTR0012 account, and the second was to zero out the actual quantities of the contract bid schedule. The final contract amount is $1,083,240.00. 1 of 2
November 16, 2021, Item #6Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: Sufficient funds are available in the FY 2021-22 Street Maintenance project account (ST016) for the release of retention. Public Notification: None. Attachments: None. Reviewed/ Approved By: W~~ Kaserman Assistant City Manager 2 of2 Reviewed By: Alan Fenstermacher City Attorney