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2021 10-19CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES October 19, 2021 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Present: John Mullin, Caylin Frank, Dave Grosch, Barry Leonard, Steve Vaus Dual Roll was called for City Council and Public Financing Authority STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy; Public Works Director Eric Heidemann; Interim Fire Chief Scott Post; Captain Dave Schaller, Sheriff's Department (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Leonard led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence in honor of Detective Sergeant Mark Hainsworth. PRESENTATIONS PUBLIC COMMENT Janet Lettang presented the history of the Poway Center for the Performing Arts. 0968 City of Poway — Minutes — October 19, 2021 Absent: None Disqualified: None ORDINANCES FOR ADOPTION 10. Second Reading and Adoption of Ordinance No. 848 entitled "An Ordinance of the City Council of the City of Poway, California, Approving Specific Plan Amendment 19-002 to the South Poway Specific Plan to Allow Wireless Communication Facilities to Have a Maximum Height of 90 Feet as a Conditionally Permitted Use" Yuri Bohlen spoke in opposition noting a potential for future issues if adopted. Motioned by Councilmember Mullin, seconded by Councilmember Frank to adopt Ordinance No. 848 entitled "An Ordinance of the City Council of the City of Poway, California, Approving Specific Plan Amendment 19-002 to the South Poway Specific Plan to Allow Wireless Communication Facilities to Have a Maximum Height of 90 Feet as a Conditionally Permitted Us". Motion carried by the following roll -call vote: Ayes: Mullin, Frank, Leonard Noes: Grosch, Vaus Abstained: None Absent: None Disqualified: None PUBLIC HEARINGS: None STAFF REPORTS 11. Approval of Agreement with Feeding the Soul Foundation dba O'side Kitchen Collaborative to Provide Catering Services for the Older Adult Congregate Meal Program at the Mickey Cafagna Community Center and Appropriation of Funds Assistant City Manager Wendy Kaserman presented the report. She explained the City in partnership with the Poway Valley Senior Citizens Corporation (PVSCC) took over providing older adult services when the Mickey Cafagna Community Center (MCCC) opened. The PVSCC has shifted its focus to activities that generate funding to offset the costs of the City providing older adult programming, including bingo and operating the ReRuns Resale Shop. While some structured and unstructured programming is being provided at the MCCC, the City and PVSCC have been working diligently to resume a congregate meal program. Unfortunately, the former Poway Senior Center lost the County nutrition grant which had previously funded the congregate meal program. After speaking with the County, there is no opportunity for the City to apply for these funds in the near future. Recognizing the importance of re-establishing a congregate meal program, the City and PVSCC are partnering to offer the program. The City Council is being asked to approve and an agreement with Feeding the Soul Foundation dba O'side Kitchen Collaborative (OKC) for adult congregate meals. The program will be offered Monday through Friday beginning November 1, advance reservations will be required. Program participants will pay $5 toward the cost of each meal and the PVSCC will reimburse the City for the remaining $5.50 in meal costs as well as the daily setup fee of $150. The costs per meal decrease after the first 50 meals in a day. Ms. Kaserman noted this is a short-term agreement that will provide time for the City to issue a request for proposals to 0971 City of Poway — Minutes — October 19, 2021 select a long-term meal provider. The City will pay the invoices to OKC and then request reimbursement from the PVSCC for a portion of the costs. Cynthia Elizondo, President of the Poway Valley Senior Citizens Corporation, now known as the Friends of the Poway Seniors, thanked the City Council and spoke in support of the meal program. Ms. Elizondo noted that the Reruns Resale Shop, one of the major fundraising endeavors to support senior programming along with Bingo are both not only profitable but have proven to be good social outlets for seniors in the community. Additionally, she added that they were recently awarded an IRS grant to provide free tax preparation services to 500 local seniors starting in February 2022. Yuri Bohlen spoke in support of the agreement, he added that seniors in the community need this program to feel included. In response to Council inquiry, Assistant City Manager Wendy Kaserman spoke regarding funding and explained that Community Development Block Grant (CDBG)-Coronavirus grant money is being used to fund a weekly drive-thru meal program that was originally at the temporary Poway Senior Center and is now being offered at the MCCC. Program participants pick-up one week's worth of prepared food to take home. The drive-thru program differs from the proposed sit-down congregate meal program and will continue until all grant funds are expended. Ms. Kaserman stated that food for the congregate meal program will be prepared off -site, transported, and served hot to the members of the community, she added that once a long-term provider is identified, the goal is to use the commercial kitchen at the MCCC to prepare meals onsite. Motioned by Councilmember Frank, seconded by Councilmember Mullin, to approve the Agreement and authorize the City Manager to execute all necessary documents associated with the Agreement between the City of Poway and Feeding the Soul Foundation dba O'side Kitchen Collaborative (OKC) to provide catering services for the Older Adult Congregate Meal Program at the Mickey Cafagna Community Center and appropriate funds to pay for the service prior to the City receiving both participant fees and reimbursement from the Poway Valley Senior Citizens Corporation. Motion carried unanimously. 12. Approve the Execution and Delivery of an Installment Purchase Agreement for the Purpose of Causing the Issuance of Not to Exceed $15,000,000 Aggregate Principal Amount of Water Revenue Bonds, Series 2021A, and Approving the Execution and Delivery of Certain Documents in Connection Therewith and Certain Other Matters. Director of Finance Aaron Beanan explained Phase 1 of Series 2021 Water Revenue Bonds, a not -to -exceed $15,000,000 debt issuance, including project financing, it being a level dollar structure and it being a 30-year term bond. He introduced financing documents including indenture of trust, installment purchase agreement, and bond purchase agreement. He also introduced the preliminary official statement, continuing disclosure agreement, along with a debt management policy and a Standards & Poor's credit rating. He explained this was the first of three planned debt issuances to finance the Water Infrastructure Improvement Program and that the other two issuances were being timed and sized based on the project cash flow needs. Yuri Bohlen spoke in opposition of the Clearwell Water project and wanted to see reference to discussions of the water project prior to August 6, 2019. 0972 City of Poway — Minutes — October 19, 2021 In response to Council inquiry, Mr. Beanan further explained the recourse if the Agreement was not approved by the Council. Mr. Beanan stated there were two possible options. The first option would be to pursue other projects with pay as you go financing requiring a 45% rate increase in the first year to fund 70 million dollars' worth of projects. The second option would be to do nothing leaving the water infrastructure as is. He spoke about how the different funds listed in the Bond Purchase Agreement, with the exception of the rate stabilization fund, will help to segregate the assets on the Trustee's end, not City side, as we make debt service payments. We are required to maintain a certain level of debt service coverage. As we make payments to the rate stabilization funds from prior year excess revenue, we have the potential to roll over the prior year excess revenues in the rate stabilization fund to help meet our debt service coverage requirements without requiring a rate increase. He stated there are call protection provisions to give investors' confidence on the shorter maturities that we are not going to call their bonds and shorten their investment. He also stated we have the right to prepay. In the event of the possibility of windfall such as from a grant, we could allocate the grant funds to reduce the rates. Motioned by Councilmember Mullin, seconded by Councilmember Grosch, to adopt Resolution No. 21-085 entitled "A Resolution of the City Council of the City of Poway, California, Approving the Execution and Delivery of an Installment Purchase Agreement for the Purpose of Causing the Issuance of Not to Exceed $15,000,000 Aggregate Principal Amount of Water Revenue Bonds, Series 2021A, and Approving the Execution and Delivery of Certain Documents in Connection Therewith and Certain Other Matters." Motion carried unanimously. Motioned by Authority Director Mullin, seconded by Authority Director Frank, to adopt Resolution No. F-21-001 entitled "A Resolution of the Board of Directors of the Poway Public Financing Authority Approving the Sale of Its Water Revenue Bonds, Series 2021A, In an Aggregate Principal Amount Not to Exceed $15,000,000 and Approving the Execution and Delivery of Certain Documents in Connection Therewith and Certain Other Matters." Motion carried unanimously. WORKSHOPS: None. COUNCIL -INITIATED ITEMS: None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 - (G.C. 53232(d)) Councilmember Grosch reminded residents of the hazardous tree removal workshop at 6:30 pm on Tuesday, October 26 at City Hall. Deputy Mayor Leonard shared the Kiwanis Club would be holding a pancake breakfast to honor the residents of Villa De Vida on November 12th and will be holding a blood drive the following day. Mayor Vaus shared news of the upcoming Volunteer Appreciation Dinner and stated he looks forward to thanking the volunteers. 0973 City of Poway — Minutes — October 19, 2021 CITY MANAGER ITEMS: None. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) ADJOURNMENT The meeting adjourned at 8:29 p.m. ILO L Carrie Gallagher, CMC City Clerk City of Poway, California 0974