Directors' Notes 01-31-18CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Nancy Neufeld, City Clerk
DATE: January 31, 2018
SUBJECT: City Clerk’s Office Notes (January 17 – January 30, 2018)
PUBLIC RECORDS REQUESTS
Completed:
Pending:
LEGISLATIVE
City Council
February 6, 2018 – Council Meeting Agenda Packet prepared and distributed.
Deadline Reminder
Agenda reports are due Monday, February 5 by 9:00 a.m. for the February 20, 2018 City Council
Meeting.
STATEMENT OF ECONOMIC INTEREST
Yes, it’s that time of year when designated employees are required to fill out their Annual Statement of
Economic Interest. Notifications were sent to employees holding positions outlined in the City’s Conflict
of Interest Code. Please submit completed forms to Jasmine no later than April 2, 2018.
Jan 17 – Jan 30, 2018 Fiscal Year To Date
Agreements Processed 5 78
Legal Ads Placed 8 58
Recorded Documents 2 33
Council Meeting DVDs 1 14
Notary Requests 0 13
Oaths of Office Administered 0 11
Subpoenas/Summons Processed 0 10
Public Records Requests 12 83
Permanent Records Archived 0 1386
Name Subject of Request
GG Homes Open Residential Code Violations 12/11/17-1/11/18
Dodge Data & Analytics December Monthly Building Permits Issued and Cost of Construction
SEIU Local 221 Contract, Budget, and Complaints re: SD Humane Society for last 5 years
Name Subject of Request
Voit Real Estate
Services Environmental Study and closure letter re: 12237 Old Pomerado Road
Valerie Airey Pavement/Roadway Infrastructure Questions
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Robin Bettin, Director of Community Services
DATE: January 31, 2018
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Events:
Event Date Time Location
Twin Lakes Hiking Series:
Non-Beginners
Mondays
ongoing
9:00 a.m. Blue Sky Reserve
Twin Lakes Hiking Series:
Beginners
Wednesdays
ongoing
9:00 a.m. Blue Sky Reserve
Kid’s Night Out Feb. 2 4:30 p.m. – 9:00 p.m. Community Park
Youth Fishing Derby
Seminar & Campout
Feb. 2 5:00 p.m. Lake Poway
23rd Annual Youth-Only
Fishing Derby
Feb. 3 6:00 a.m. – 12:00 p.m. Lake Poway
Junior Nature Ranger Feb. 17 9:00 a.m. – 11:00 a.m. Blue Sky Ecological
Reserve
Teen Mardi Gras Feb. 17 5:00 p.m. – 9:00 p.m. Community Park
In the Park Series:
Ocean Fun
Feb. 19 10:00 a.m. – 12:00 p.m. Community Park
KEY DECEMBER 2017 STATISTICS
FACILITY UTILIZATION Reservations 133
Revenue $37,533
SPORTS FIELD UTILIZATION
Hours 901
Community Services Weekly
January 31, 2018
Page 2
LAKE POWAY
Fishing Permits 2,834
Boating Permits 1,987
Parking Permits 554
VOLUNTEER HOURS
Ushers 472
Reserve Park Rangers 591
Blue Sky & Kumeyaay Docents 141
Teens 419
GYMNASIUM OPEN PLAY
Participants 754
INTERPRETIVE SERVICES
Docent-led Hikes 5
Habitat Restoration 1
Hours 6
School Outreach 11
Participants 438
PCPA
Rehearsals 9
Performances 14
Attendance 8,034
LIBRARY
Circulation 68,765
Door Count 23,522
Programs / Attendance 64 / 1,770
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Bob Manis, Director of Development Services
DATE: January 31, 2018
SUBJECT: Director’s Notes
CAPITAL IMPROVEMENTS
Pomerado Reservoir Rehabilitation Project
The Pomerado Reservoir Rehabilitation Project, located on Sagecrest Drive, was awarded
at the December 19, 2017 City Council meeting. A pre-construction meeting has been held
and the construction will begin on January 29, 2018.
Neighborhood Sidewalk Project
Staff is 95% complete with the in-house design of the neighborhood sidewalk project which
will install sidewalk on Powers Road between Tassel Road and Vaughn Road. A
neighborhood meeting was held on January 29, 2018 to share project details with the
neighborhood prior to finalizing the plans.
Espola Road Safety Improvements
The project was awarded to Just Construction at the January 23, 2018 City Council meeting.
The contracts have been sent to the contractor for execution and are due back on February
2, 2018. The City Council also approved the Construction Management services by Michael
Baker through a consultant agreement amendment.
Traffic Signal Controller Upgrades
A pre-construction meeting was held on January 8, 2018. The Notice to Proceed was issued
for February 5, 2018. This project includes signal work at three intersections on Twin Peaks
Road, including Midland Road, Community Road, and Silverset Street. Staff will be meeting
with the Community Outreach Coordinator to ensure that notifications of potential impacts
are regularly updated to the community through various social media outlets.
Swim Center Renovation Project
Demolition work is ongoing. The deck and pool plaster removals were completed ahead of
schedule. The boilers, mechanical room piping, and some of the valves have been removed.
The restroom demo is halfway complete.
Director’s Notes
January 31, 2018
Page 2
LAND DEVELOPMENT
Bettilyon Lot Split
Comments on the second review of the final map were issued for a lot split on Temple Street.
The underground waiver covenant was provided to the applicant for review and signing.
Castiglione Residence
The grading permit has been issued for the single-family residence on Oak Canyon Road.
The underground waiver covenant was signed by the owner and is ready for recordation.
Filhart Water Improvements
The applicant has submitted the improvement plan package for first review of the proposed
fire hydrant and expansion of the public water system on Deer Valley Estates.
General Atomics Encroachment
The applicant has submitted an encroachment agreement for two fiber optic crossings over
a waterline at 12365 First American Way.
Knox Subdivision
City staff returned comments on the second review of the final map, the water improvement
plan and the water easement associated with the two-lot subdivision on Sunwood Trail.
INSPECTION
Poway Tech Center West
Flint Place, Dearborn Place, Paine Place (G17-0003) - The contractor has begun excavation
for rough plumbing for the buildings on lots 1,6/7 and 8. The contractor has started retaining
wall construction at the top of the slope above Scripps Poway Parkway. A temporary six-
foot chain link construction fence has been placed at the toe of slope along Scripps Poway
Parkway to prevent rocks from rolling onto the roadway.
Kingman Waterline Extension
Kingman Road (WI17-003) - The contractor has completed the installation and testing of the
new 6” water line. The line has been tied-into the City’s existing water main and the
abandoned 4” asbestos cement water pipe has been slurry filled. Asphalt rehabilitation was
completed last week.
Poway Stowe Properties
Crosthwaite Circle (WI17-001) - The contractor has installed approximately 2/3 of the new
8” water main. Placement of the building slab is complete. This week the contractor will be
working on forming and preparation for building construction.
Director’s Notes
January 31, 2018
Page 3
GA Parking Lot
Danielson Street (G16-0012) - The contractor continues to work on the construction of the
General Atomics employee parking lot. Curb and swale installation is nearly complete. The
contractor completed asphalt placement last week.
Filhart Residence
Deer Valley Estate Road (G16-0014) - The preconstruction meeting for this single-family
project has been held. Grading is scheduled to begin this week.
Jauregui Residence
Ann-o-Reno Lane (G14-0020) - The owner has requested occupancy. An inspection was
performed and a punch list was created to aid in the project close out.
Castiglione Residence
Oak Canyon Road (G17-0008) - The preconstruction meeting for this single-family project
was held last week.
SCHEDULED ROAD/LANE CLOSURES
Possible lane closure on La Manda Drive, Pomerado Road and Casa Avenida, all
lanes, for work related to the Sage Highlands Project.
Possible lane closure on Kirkham Way between General Atomics Way and Stowe
Drive, both directions, for work related to the Ridgeview Industrial Project.
Possible lane closures on Wanesta Drive, Pequot Drive, Cree Drive, Papago Drive
and Arikara Drive for work related to the Cox Communications upgrade project.
Possible sidewalk and lane closure on Twin Peaks Road westbound sidewalk
between Tierra Bonita Road and Budwin Lane for work related to the SDG&E
substation.
Lane closure on Scripps Poway Parkway westbound #3 lane between Stowe Drive
and General Atomics Way for work related to Cox Communications upgrade project.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Craig Ruiz, Economic Development Administrator
DATE: January 31, 2018
SUBJECT: December/January Economic Development Report
Contacts Phone Meeting Correspondence Grand Total
Current Business 10 3 8 21
Prospective Business 2 1 3 6
Broker 3 1 5 9
Business/Industry Association 5 3 5 13
Grand Total 20 9 21 50
Poway Road Corridor
• The Oversight Board approved the sale of five properties in the Town Center Area
from the Successor Agency to the City. Per the terms of the Exclusive Negotiation
Agreement (ENA) with Meridian Development and Sudberry Properties, the five
properties will be added to the three properties that are currently part of the ENA.
• Staff met with Meridian Development and Sudberry Properties on January 18 to
discuss the Developer’s progress on acquiring private property in the Town Center
Area. Staff has begun drafting a Disposition and Development Agreement to
facilitate development of the site.
Business Park
• It was announced that Green Flash will be laying off 15% of its workforce and
reducing nationwide distribution. While no layoffs were announced at Cellar 3, the
amount of beer that is packaged in Poway and shipped to retailers will be reduced
significantly.
Long Range Property Management Plan
• Staff is preparing a marketing plan for the sale of the Community Garden site. Staff
will begin marketing the property in early February.
Affordable Housing – The City Council approved the sale of the Big Stone Lodge property
to the Housing Authority January 9. In February, staff will begin internal discussions
regarding the environmental review of the site.
Regional Organizations – The City hosted the Chamber of Commerce January monthly
mixer at City Hall. Approximately 75 local business people attended the event.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Donna Goldsmith, Director of Finance
DATE: January 30, 2018
SUBJECT: Finance Department Director’s Notes
General Services
Bid Openings (Scheduled):
• Bid 18-012 Asphalt/Aggregates Materials
Estimate/Budget: $30,000-300,000/$558,000
Bid Opening: 1/31/18 @ 2:00 p.m. – City Council Chambers
Council Award Date: 02/20/18
• Bid 18-014 2017-2018 Street Overlay Project.
Estimate/Budget: $850,000/$947,028
Bid Opening: 2/27/18 @ 4:00 p.m. – City Council Chambers
Council Award Date: 03/20/18
Pending Council Awards:
N/A
Service Proposals (Scheduled):
• RFP 18-011 Abatement Services of Homeless Encampment Sites
Estimate/Budget: Under $50,000/$7,624
Submittal Deadline: 2/20/18
Service Proposals Awards:
• N/A
Finance
• Review of FY 2017-18 Mid-Year Budget review submissions
Information Technology
• Council Chambers Upgrade – Work scheduled to begin in Council Chambers on February
21st. Prior to that date vendor is ordering materials, etc.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: January 31, 2018
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
New Employees
Name Position Department Start Date
Elsie Koyama Accounting Technician II Finance 2/5/18
Promotions
Name New Position/Title Department Date
Tracy Beach Sr. Civil Engineer (Land Development) Development Services 1/22/18
Transfers
Name New Position/Title Department Date
Melody Rocco Sr. Civil Engineer (CIP) Development Services 1/22/18
RISK MANAGEMENT
No updates at this time.
1
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Michael Obermiller, P.E., Director of Public Works
DATE: January 31, 2018
SUBJECT: Public Works Department Bi-Weekly Report
(January 15, 2018 – January 28, 2018)
Work/Description Units Location/Description
ADMINISTRATION
Training CDL Training
OPERATIONS
Street Maintenance
Asphalt Repairs 6 Patched a 50 sq. ft. swale with asphalt on
Orchard Bend Road, paved 40 sq. ft. of curb tie-
in on Westling Court, paved 300 sq. ft. around a
manhole that was raised by the wastewater
crew on Pomerado Road, completed Zone 1
mark-outs, paved 60 sq. ft. curb tie-in on Tam-
O-Shanter Drive, and paved a 40 sq. ft. curb tie-
in on Tam-O-Shanter Drive.
Concrete 2 Removed and replaced 400 sq. ft. of concrete
from two locations on Tam-O-Shanter Drive.
Debris Removal 3 Cleaned up glass after an auto accident on Twin
Peaks Road at Community Road, removed
cardboard debris from Poway Road, and
cleaned silt following rains from Gate Drive and
Old Pomerado Road.
Graffiti Removal 2 Removed 25 sq. ft. of graffiti from the bridge on
Sycamore Canyon Road and 60 sq. ft. from a
wall on Pomerado Road.
Potholes 20 Various locations throughout Poway.
Signs 3 Installed a sign on the streetlight mast arm on
Pomerado Road, replaced a sign on Pomerado
Road, and straightened a sign on Midland Road
at Adrian Street.
Tree Trimming/Removal 2 Cut up a fallen tree and hauled it away from
Martincoit Road and trimmed trees along the
curb for the sweeper on Gate Drive.
Miscellaneous - Attended Class A driver’s training, delivered the
crack seal machine to Fontana for repairs,
assisted facilities with traffic control for
Public Works Department Report /January 31, 2018 / Page 2
Work/Description Units Location/Description
streetlight installation on Pomerado Road,
installed 45 wooden parking wheel-stops and
chalked 81 parking stalls for the Farmer’s
Market parking lot on Midland Road.
Stormwater & Flood Control
Corrugated Metal Pipe inspection 1 Zone 1
Debris Removal 1 Midland Road and Aubrey Street
Downed Tree Removal 1 Glenoak Road
Erosion Repair 1 Kent Trail and Rattle Snake Creek
Graffiti Abatement 1 Kirkham Basin
Open Space Restoration 1 North of Midland Road
General Maintenance 9 Throughout Poway
Work Orders 15 Throughout Poway
Vehicle & Equipment Maintenance
Regulatory Inspections - 100% Compliance
Work Orders 32
Scheduled / Unscheduled 18/14
Facilities Maintenance
Electrical & Lighting 9 Repaired lights: at the Lake Poway ballfield
restroom, over the Concession entry, at
Community Park office and in the library
meeting room. Installed electrical for speakers
at Veteran’s Park. Worked with Neal Electric to
repair the lighting relay at the Library and reset
a breaker in the Senior Center’s kitchen.
Roofs and Drains 2 Repaired seven leaky seatainers in the Parks
yard. Sealed and painted caulking on a leaky
block wall at the warehouse.
Plumbing/HVAC 14 Working on the leaking boiler system at City
Hall. Replaced insta-hot and faucet at Lake
Poway recreation office, water filter systems at
Fire Station 1 and Fire Station 3, a faucet that
was stuck on at Fire Station 1, a leaky drinking
fountain at Starridge Park, and a sticking toilet
handle at the Senior Center. Reset the ground
fault for hot water at the Senior Center,
unclogged a floor drain at the Poway Center for
the Performing Arts, and checked a leak under
the sink at Fire Station 3.
Miscellaneous 10 Moved a desk in preparation of a temporary
employee return, took down a Winter Festival
banner, finished assembling five new table carts
at Old Poway Park, sealed a leaky window at
Council Chambers, re-taped plaques at
Veteran’s Park, repaired the wooden platform
on the caboose, replaced a window at the
Library, ordered a lock for Jay Virata’s old
Public Works Department Report /January 31, 2018 / Page 3
Work/Description Units Location/Description
office, and rearranged furniture for Alex
Castanares.
Work Orders Completed / In
Progress
30/5
Work Orders Scheduled /
Unscheduled
27/8
Parks, Trails & Landscape Maintenance
Adobe Ridge Neighborhood Park - Removed leaves and debris and added fiber-fall
mulch to the playground; ARC provided us with
assistance.
Arbolitos Sports Fields - A contractor is addressing an irrigation mainline
leak near the center of the fields and the utilities
division repaired a leaking backflow.
Aubrey Park - Replaced a faulty isolation valve and adjusted
irrigation controllers.
City Hall - Woman’s Honor Camp cleaned up the southern
planters along the trail and trimmed and weeded
planters adjacent to the buildings.
City Owned Properties - Re-secured doors that were vandalized at the
Old Stone Lodge. Woman’s Honor Camp
performed a thorough cleanup of the Tarascan
parking lot.
Community Park - Cleared dead trees and debris from along the
southern trail, Dog Park and the Boys and Girls
Club. Received and began distributing 150
yards of fiber-fall mulch on the playgrounds.
Dog Park - Removed a dead pine tree in Pen 2.
Garden Road Park - Performed gopher abatement. Installed three
new toilet seat cover dispensers in the
restrooms.
Hilleary Park - Added fiber-fall mulch to the playground.
Lake Poway Park - Repaired irrigation wires and fencing. Met with a
person regarding the purchase of a memorial
tree.
Old Poway Park - Contracted irrigation repairs. Trimmed trees and
shrubs. Woman’s Honor Camp removed
branches, leaves and debris from the area along
Sycamore Avenue. Provided support and
materials to the Garden Club’s project; assisted
with improving the Orchard and area adjacent to
Templar’s Hall.
Silverset Park - Assisted fence contractor with repairs to the
field fencing following a vehicle accident.
Replaced an aging picnic table. Aerated the
sports fields and started renovating the
irrigation valves.
Skate Park - Reported and removed graffiti. A contractor
repaired a broken rail.
Public Works Department Report /January 31, 2018 / Page 4
Work/Description Units Location/Description
Starridge Park - Removed leaves and debris and added fiber-
fall mulch to the playground with the assistance
of the ARC.
Valley Elementary - Provided weekend support of multiple sports
groups that generated lots of trash.
Valle Verde Park - Removed a large fallen tree branch along the
outside of the ball field fence. Removed leaf
and tree debris from the parking lot and planters,
made electrical repairs to the irrigation system
and aerated the sports fields.
Twin Peaks Road Trail - Repairs to the trails adjacent to Budwin Lane are
complete. Delivered two loads of base material
and rip rap to be used to make repairs to the
creek crossing.
Miscellaneous Trails - Repaired the creek crossing along the Del
Poniente Trail, filled in ruts and started clearing
brush from the portion along the hospital
heading east. Created three trail signs on
barricades for future use to inform the public to
“Stay on the Trail”. Removed fallen tree and
repaired the fence along the Espola Trail west of
Bridlewood.
Contract Inspections 27 Weekly site inspection with Heaviland and Ciros.
Performed bus stop inspections and 18 fire
sprinkler inspections.
Customer Inquiries 12
Streetlight Issues 35
Traffic Signal / Emergency 2
USA Mark-Outs 48
Service Requests Work Orders 15 Worked with Neal Electric to repair the tennis
court lighting. Completed light check. Met with
Zettner Flooring to obtain a quote for Council
Chambers and the Auditorium. Replaced five
emergency exit signs at the Auditorium worked
with the contractor to fix the roof at the Sheriff’s
Station (under warranty).
Emergency Response
Emergency Response Call-outs 10 Responded to: secure doors at City Hall, a
sewer backup, one traffic signal not functioning,
removed trees from three different roadways,
removed debris from the roadway, removed a
tree from a fence, unlocked a water meter, and
inspected a meter for leakage.
UTILITIES
Water Distribution System Operations
Mark-Outs 53 Various locations
Distribution Maintenance 30 865 Zone
Public Works Department Report /January 31, 2018 / Page 5
Work/Description Units Location/Description
Water System Shutdowns 2 16” and 8” on Kirkham Way
Water Main Potholed 1 36” at Public Works Operations Center
Repair Non-Operational Meters 2 Oak Knoll Road, Crosthwaite Circle
Replace AMS/Customer Handle 4 Hickory Court, Amber Hill, Orchard View, Ilene
Street
Repair/Remove Blow-Off 1 Tech Center Court
Air Release Installation 1 Eisenhower Avenue
Water Treatment Plant and Utility Systems Operations
O&M Facilities Inspected Weekly 40 Reservoirs and pump stations: Inspected
fencing, gates, pump packings, motors, facility
structure, and surrounding areas.
Lake Poway Rainfall (inches) .30 Total Year-to-Date Rainfall, FY18 = 2.42 inches
Lake Poway and Poway Dam - Monitored lake level, rain gauge and
evaporation; assisted with firmware upgrade and
diagnosing signal issues on lake influent flow
meter.
Water Treatment Plant - Changed out two chlorine cylinders; flushed
ammonia lines daily; perform restart operation
on lake influent meter troubleshot sludge basin
sump pump; picked up stainless steel flat bar to
begin ammonia injection vault lid project; rebuilt
CL2 regulators; drained down/flushed east
sedimentation basin.
Reservoirs - Performed routine water quality sampling from
various reservoirs; continued to label vents at
several sites.
Blue Crystal: Poured new concrete splash pad
next to reservoir.
Pomerado: Hooked up air gap from drain to the
sewer and assisted contractor with reservoir
drain down.
Pumping Stations - Gregg Street Reclaimed: Replaced fans.
Distribution System - Monitored water quality at Citywide locations.
North Poway Sewage Lift Stations /
FS 2
- All: Performed odor control maintenance.
Highlands Ranch: Replaced H2S sensors in gas
detector.
Collection System Maintenance
Mainline Flushing (l/ft.) 15,391 Zones 26F, Whitewater Drive; 27, Garden
Road, 28A, Standish Drive.
Vactor Special Use (l/ft.)
Vactor Special Use (tasks)
739
3
Rodded two sewer mains.
Hydro-excavated laterals on Powers Road.
Lateral Repair 3 Powers Road
Customer Service 31 Witt Road (2), Roca Grande, Halper Road (2),
Twin Peaks Road (4), Welton Lane, Sagewood
Drive, Ortez Place, Arbolitos Drive, Budwin
Lane, Cayuga Drive, Ogunquit Avenue, Valle
Verde Road (2), Pomerado Road, and push-
cam inspections on Powers Road (12).
Public Works Department Report /January 31, 2018 / Page 6
Recycled Water System
Site Inspections 1 Community Court
4-Year Testing 2 Kirkham Way
Plan Review 12
Customer Service 1 Kirkham Ridge
Fats, Oils, Grease (FOG) Program
Business License Review 10
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Mark A. Sanchez, Director of Safety Services
DATE: January 31, 2018
SUBJECT: Safety Services Management Staff Notes
_____________________________________________________________________
FIRE DEPARTMENT
Incidents
Between Monday, January 15, and Sunday, January 28, Poway fire and paramedic crews
responded to 209 incidents of which 152 were medical aids.
TRAINING
Training Hours
Between Monday, January 15, and Sunday, January 28, personnel completed 411 hours
of training and activities. Topics included 180 hours of company training, 57 hours of
driver/operator training and 41 hours of facility training.
DISASTER PREPAREDNESS
Activities – Susy Turnbull
Date Activity
January 15 Gave Disaster Preparedness Presentation to the Woman’s Philanthropic Group
in Poway, 15 ladies attended.
January 16 Attended Safety Fair for employees at Teledyne RD Instruments in the
business park.
January 17 Met with development team to discuss COOP.
January 17 Met with Friends and Family Community Connections (FFCC) to discuss
partnerships for sheltering and emergency meals in disasters.
January 19 Participated in EOC Tabletop Exercise, 48 Poway staff members in
attendance.
January 22 Web training for Fulcrum (platform to record and manage Damage Assessment
after a disaster.)
January 23 Participated in Homeless Encampment Response Webinar offered by the City
of Los Angeles.
January 23 Attended Care and Shelter Working Group meeting.
January 23 Attended Access and Functional Needs Working Group meeting.
SSD Management Staff Notes
Page 2
The Poway Fire Department was also took part in honoring and supporting fallen
firefighter Cory Iverson and received the following:
January 24 Participated in Social Media Trends Webinar.
January 25 Gave presentation at Interfaith Disaster Council Conference.
January 27 Day 1 of CERT Academy, 23 students in attendance.
EOC Training on January 19
SSD Management Staff Notes
Page 3
Attachment: Sheriff’s Activity Reports
SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
Page 7