Directors' Notes 04-11-18CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Nancy Neufeld, City Clerk
DATE: April 11, 2018
SUBJECT: City Clerk’s Office Notes (March 28 – April 10, 2018)
PUBLIC RECORDS REQUESTS
Completed:
Pending:
LEGISLATIVE City Council
April 17, 2018 – Council Meeting Agenda Packet prepared and distributed. Deadline Reminder
Agenda reports for the May 1, 2018 City Council Meeting are due Monday April 30 by 9:00 a.m.
RECORDS MANAGEMENT
The City’s records consultant was onsite April 9 to meet with staff to continue review of the Records
Management Program, including records retention schedule, electronic document systems, procedures
and input plans.
Name Subject of Request
EnviroApplications Fire records re: 12255 Parkway Centre Drive
Dodge Data & Analytics Building reports for February 2018
Partner Engineering &
Science
Property detail report, Building Permits, Cert of Occupancy, UST's, AST's,
Hazardous Materials, Well Permits re: 12155 Flint Place APN 317-271-04
Transparent California 2017 Employee Compensation Report
Beverly Thomas Original Complaint she submitted against 12811 Beeler Creek Trail
Zoning Info DSD & Fire records re: 15632 Pomerado Road, APN 27545609
NBC News
Code Enforcement Records re: Get Air Poway, 12160 Community Rd and
SoCal TTC, 13007 Kirkham Way
Orswell & Kasman Inc Building Permits for 12356 McIvers Court 1980-present
Ted Dawson Records related to Rotary Club of Poway-Scripps Ranch and Poway Parade
Ted Dawson
Records related to Chamber of Commerce Spring Family Festival Street
Fair
Brad Austin Outstanding Checks, etc., Property Tax Info
Name Subject of Request
Mace Realty Group
Business Permit Application, Development approvals, site and engineering
plans, parking requirements for KC's BBQ 14077 Stowe Drive Suite 107
Monica Napoles Annual Drinking Water Reports 2000-2015
Brian Edmonston re: Stoneridge Tree Removal
City Clerk’s Office
Notes – April 11, 2018
Page 2
Mar 28 – Apr 10, 2018 Fiscal Year To Date
Agreements Processed 10 96
Legal Ads Placed 7 88
Recorded Documents 5 46
Council Meeting DVDs 1 19
Notary Requests 1 18
Oaths of Office Administered 0 16
Subpoenas/Summons Processed 1 12
Public Records Requests 11 133
Permanent Records Archived 260 2502
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Robin Bettin, Director of Community Services
DATE: April 11, 2018
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Events:
Event Date Time Location
Spring-In to Camping April 13-14 1:00 p.m. – 10:00 a.m. Lake Poway
Poway Valley Garden
Club Annual Flower Show
April 14 9:00 a.m. – 3:00 p.m. Old Poway Park
Early Summer Camp
Registration
April 17 7:30 a.m. Online or In Person
Parks and Recreation
Advisory Committee
Meeting
April 18 6:15 p.m. Observation Room
Council Chambers
Teen Glow-in-the-Dark
Egg Hunt
April 21 5:00 p.m. – 9:00 p.m. Community Park
Spring-In to Camping April 27-28 1:00 p.m. – 10:00 a.m. Lake Poway
Baldwin Steam
Locomotive Celebration
April 28 10:00 a.m. – 12:00 p.m. Old Poway Park
Here’s what we have been up to:
Lake Poway held its third, free Fishing Seminar last
weekend with 50 people in attendance. This is the first
year that these seminars have been offered and
clearly, we are tapping into the interest of a new
generation of anglers. After the seminar, young
anglers headed out onto the Lake with their families to
test their new-found fishing skills. We look forward to
providing more opportunities like this in the future.
Community Services Weekly
April 11, 2018
Page 2
Our first-ever Teen Night at PCPA was a great
success! Limited to 50 participants, teens engaged
in an improvisation workshop, drum circle, arts and
crafts, and created a
community art project.
Teens and parents
expressed appreciation for
such a unique opportunity
in a location with activities they wouldn’t have experienced
otherwise! The art project is now proudly on display. Staff will
be encouraging families to visit it, giving them another reason
to experience PCPA on their own.
Over 115 kids participated in Dr. Seuss (March) and Spring Egg
Hunt (April) themed Kid’s Night Out events at Community Park.
There were nifty-wifty crafts, oodles of games and activities, a
special presentation of The Lorax, and even an egg hunt!
Minions took over Community Park at our last In the Park event
of the series! Approximately 200 participants joined staff and
teen volunteers in a variety of fun and mischievous activities,
crafts, and games like minion banana toss, cupcake decorating,
and paint splatter hair art. Planning is already underway for next
year’s family-friendly series, which will begin after summer.
The orchard and gardens at Old Poway Park have
undergone a recent makeover just in time for the
Poway Valley Garden Club’s Standard Flower
Show. The park serves as the perfect backdrop for
the 40th annual event that attracts gardening
enthusiasts from around the region to enjoy the
horticultural, design, and photographic entries that
all fit into this year’s “Celebrating San Diego”
theme.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Bob Manis, Director of Development Services
DATE: April 11, 2018
SUBJECT: Director’s Notes
PLANNING
Tax Default Properties
The County notified the City that the process to acquire a tax default property in Rattlesnake
Canyon is now complete. Once we send the check for the payment and administration fee,
the grant deed will be sent. This parcel was presented to the City Council on September 5,
2017.
Last month, the County notified the City of another tax default property within the City. This
is a 46-acre parcel on the slopes below the business park. City staff submitted the paperwork
to declare an interest in acquiring the property. If notified that we may proceed, this will be
presented to the City Council at an upcoming meeting.
Van Dam Peak Property Acquisition
In Spring of 2017 the City of Poway authorized the submittal of an application to acquire
approximately 160 acres of open space in the Van Dam Peak area and committed up to
$150,000 of the City’s Habitat Conservation Fees toward the acquisition. The property has
been appraised at approximately $1.62 million. The City partnered with The Trust for Public
Land to submit applications to the California Natural Resources Agency (CNRA) requesting
$500,000 in Environmental Enhancement and Mitigation Program Funds, and to the United
States Fish and Wildlife Service (USFWS) requesting $1,000,000 in Section 6 grant funds.
In January 2018 the CNRA recommended that 13 projects of the 46 applications be funded
by the California Transportation Commission (CTC). The City’s application for $500,000
was one of the 13 applications that was recommended for approval by the CNRA. On March
21st the CTC approved the City’s request of $500,000. The City has received the award letter
from CNRA and CTC. In early 2018 USFWS staff informed the City that the regional office
approved the City’s request for $1,000,000 of Section 6 grant funds. All awards over
$250,000 require further review by the Washington D.C. offices. USFWS regional staff are
awaiting final approval, which could occur within the next month.
Director’s Notes
April 11, 2018
Page 2
Movie Theater Renovations
AMC Movie Theaters have submitted plans for a complete remodel of their Poway
facility. The updated theaters will feature all reclining style seating. Currently there are 2,217
seats, after the remodel there will be 848 seats which is 61% reduction in total seating. In
addition to changing out the seating, AMC will be remodeling the concession stand to
increase the number of dining and drinking options, including offering alcoholic
drinks. Finally, the exterior and lobby area will be updated too. Outside, the marquee will
be removed along with the neon accent lighting. The exterior stucco will be patched and
painted to match the rest of the building. Replacement signage will be reviewed under a
separate sign permit.
San Diego American Planning Association Award
In early 2018 MIG nominated the City’s Poway Road Specific Plan to the San Diego Chapter
American Planning Association (SDAPA) 2018 Award Committee. On March 27th MIG and
the City were notified that the SDAPA jury panel had reviewed and considered nominations
and determined that the Poway Road Specific Plan was worthy of the Urban Design Award.
The 2018 SDAPA Awards Program Event is being held on Thursday, May 17th at 6pm in
Coronado where the City and MIG will be presented a trophy.
13103 Claire Drive Update
In July 2017, staff identified substantial violations including, but not limited to, illegal
construction, junk accumulation, hazardous materials, and illegal vehicles and trailer
storage. At that time a notice of violation was issued, the Home Occupation Permit was
revoked and the property was deemed unsuitable for occupancy. Since then, the property
owner and their representatives have made substantial progress removing illegally stored
vehicles and trailers, obtained permits for electrical and building violations, removed illegal
additions and reduced other miscellaneous junk and debris. As a result of these
improvements occupancy of both buildings on the property have been restored with the
condition that the property owner will continue to make progress and complete removal of
the remaining junk and debris within 90 days.
Neighborhood Meeting for Proposed Lighted Sports Court
A neighborhood meeting was held for a request to add lights to an existing sports court on
the property located at 14144 Sky Mountain Trail in the Gate Drive Specific Plan area. The
Poway Municipal Code requires a Minor Conditional Use Permit (MCUP) for sports court
lighting. An invitation was mailed to property owners and residents within 500 feet of the
project site. Two owners of a property located to the north of and downhill from the project
site attended the meeting. They were not opposed to adding lights to the sports court
provided that the lights would be shielded from direct view from their property. The applicant
is looking into adding landscaping which would shield the light bulbs from view as seen from
the north. The project is expected to be presented to the City Council for consideration in
a couple of months.
Director’s Notes
April 11, 2018
Page 3
CAPITAL IMPROVEMENTS
Espola Road Safety Improvements Project
The contractor is setting up permanent traffic control this week for the first segment of work
between Mountain Road and Durhullen Road.
2017-2018 Street Overlay Project
The pre-construction meeting for the project will be held this week. The project includes
deep patch asphalt repairs on Espola Road between Sandhill Road and the west City limits
along with overlay of seven cul-de-sacs in the Summerfield neighborhood.
City Hall Hydronic Pipe Replacement Project
Staff has submitted the plans to the building division for building permit review. It is
anticipated the project will be advertised for construction at the end of April.
Sewer Line Repair Replace 14/15 (Pomerado Rd/Stone Canyon Rd) Project
The project has been advertised for construction and has a bid opening schedule for April
25. This project includes replacement of an existing gravity sewer main that is partially within
the City of San Diego City limits. Staff has been coordinating with the City of San Diego to
get approval of a Right-of-Way permit for the work. The contractor that is awarded the
project will be required to obtain the permit from the City of San Diego prior to starting
construction.
Bathymetric Survey of Lake Poway Project
The consultant is conducting the sonar survey of the lake this week. Public Works will then
begin lowering the lake level to allow for a topographic survey to take place in late May. This
allows for an overlap in the survey data for accuracy of the data.
Director’s Notes
April 11, 2018
Page 4
LAND DEVELOPMENT
Bettilyon Lot Split
The applicant submitted mylars of the final parcel map. The property owners signed the
map Monday with the assistance of staff to notarize the signatures. The owners are hoping
to have all conditions met and go to City Council for map approval on May 1.
Cobblestone Creek Subdivision
The applicant has requested that City staff put a hold on the third review of the final map,
grading plans and improvement plans for the proposed 5-lot subdivision near Cobblestone
Creek Road because the property is currently for sale.
Hidden Valley Ranch
The applicant submitted revisions to two sheets of the final map via email to verify some
minor corrections. The surveyor signing the plans for the City has approved the plans
pending the minor corrections.
Marlow Residence
The applicant submitted revised Biological Core Easement and Open Space Easement
documents. The applicant paid an in-lieu fee for the easement allowing the grading to
proceed while the easement documents are in process. A pre-construction meeting was
held last week for the grading permit.
Mehdi Residence
The applicant has submitted for second review of a construction change to the grading
permit revising the rear yard drainage through area drains to discharge at the curb in the
front of the residence instead of through a curb outlet along Pomerado Road.
Poway Corporate Center Lot 12
Staff returned comments to the applicant for the proposed construction change to remove a
proposed retaining wall along the bioretention basin from the grading plan design and
instead replace with a 2:1 slope.
Poway Tech Center
The applicant submitted water improvement plans for installation of new water mains for fire
protection. It was determined during construction that the water mains stubbed to the
property, as shown on record drawings, were never installed.
Shean Residence
Record drawings for the grading plans have been submitted and approved. Staff is in the
process of closing the grading permit and returning grading securities and remaining deposit
account funds.
Director’s Notes
April 11, 2018
Page 5
INSPECTION
Ridgeview Industrial Phase II
Kirkham Way (G16-0013) - This week bio-basin construction continues. The contractor will
be working on liner installation for the building A basin and excavation of the basin for
building B. Grading and preparation of the subgrade for parking lot improvements around
building A are complete and the contractor has placed the base asphalt.
Poway Corporate Center Lot 12
Community Road (WI 16-006) - The contractor has completed all concrete work around the
building. Last week the contractor placed the final curbs and drive isles. This week the
contractor is scheduled to work on forming the driveway approach within the City’s right of
way. Work on the bio basins have resumed. The contractor is working on Building A and
awaiting approval of a construction change that will revise the basin for building B.
Poway Tech Center West
Flint Place, Dearborn Place, Paine Place (G17-0003) - Excavation for the building footings
for Lot 18 is complete. The contractor has placed the building slab and the sacrificial slab
for tilt up wall construction. Nearly 90% of the onsite storm drain line and box structures on
Lots 1,6 and 7 are complete.
Poway Stowe Properties Crosthwaite Circle
(G17-0001) - The contractor has erected the tilt up panels, the new building is now in place.
Previously the contractor completed work on the water line prior to issuance of an approved
construction change. The contractor was stopped and not allowed to resume work until the
construction change was approved. The change has been approved and the work was
confirmed to be built per the approved construction change. Testing of the new main is
scheduled to begin this week.
Goldstein Guest House
Rock Road (MDRA16-028) - A stop work notice was issued due to unpermitted placement
of impervious area. The contractor completed removals and last week the contractor
replaced the areas with approved pervious material. Geotechnical testing was performed to
determine the density of the asphalt material and results did not meet minimum specification
related to compaction.
Neighborhood Health Care
Poway Road (G15-0014) - Planning and Engineering performed the preliminary punch list
inspection. Final inspection of punch list items is scheduled for the week of April 12th after
storm water inserts are scheduled to be installed.
Strata Residence
Gavin Vista Road (MDRA17-006) - Inspection performed the final punch list inspection last
week and signed the request for occupancy form.
Director’s Notes
April 11, 2018
Page 6
Marlow Residence
Deer Valley Estates (G17-0007) - A preconstruction meeting for this project was held last
week. The project began with the staking inspection, followed by the excavation and
inspection of the first keyway. Excess dirt will be exported to the Filhart grading project east
of the Marlow project.
Nguyen Residence
Heritage Drive (MDRA16-025) - All work is complete. The owner has requested occupancy.
The inspector has scheduled the final punch list inspection for this week.
SCHEDULED ROAD/LANE CLOSURES
Possible lane closure on La Manda, Pomerado Road and Casa Avenida, all lanes,
for work related to the Sage Highlands Project.
Possible lane closure on Kirkham Way between General Atomics Way and Stowe
Drive, both directions, for work related to the Ridgeview Industrial Project.
Lane closure Twin Peaks at Silver Lake, Twin Peaks at Community Rd and Twin
peaks at Midland Road for work related to the Traffic Signal Controller Upgrades
project.
Lane closure Stowe Drive between Community Road and Danielson Street both
directions for work related to the SDG&E electrical line project design.
Possible lane closure on Espola Road both directions between Summerfield Lane
and Old Coach Road for work related to the San Diego County Water Authority
Waterline Inspection Project.
Possible lane closure on Community Road between Stowe Drive and Civic Center
Drive both directions, both lanes for work related to the SDG&E electrical line project
design.
Lane closure on Pomerado Road northbound #2 lane between Oak Knoll and
Robison Blvd for work related to the Cox Communication Upgrade Project.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Craig Ruiz, Economic Development Administrator
DATE: April 11, 2018
SUBJECT: March Economic Development Report
Contacts Phone Meeting Correspondence Grand Total
Current Business 10 2 10 22
Prospective Business 5 1 1 7
Broker 8 3 8 19
Business/Industry Association 5 3 8 16
Grand Total 28 9 27 64
Poway Road Corridor –
• Staff met with Meridian Development on March 28 to discuss the Developer’s progress
on acquiring private property in the Town Center Area. Meridian will prepare site plans
in mid-April based on different private property acquisition scenarios. Staff is working
with the City Attorney to complete the draft Disposition and Development Agreement.
• Property ownership for the five Successor Agency properties in the Town Center area
transferred to the City of Poway. These properties will be integrated into the
public/private partnership between the City and Meridian Development for the
revitalization of the area.
Long Range Property Management Plan – In February, staff began marketing the three
remaining properties owned by the Successor Agency and bids were due to the City on
March 7. The City received nine bids for the Community Garden property (13112 Vista
View Drive) ranging from $10,000 to $155,555.55. The property adjacent to the Ramada
Inn (12430 Poway Road) received two bids of $5,000 and $25,000 and the property
adjacent to the Hampton Inn (14082 Stowe Drive) received one bid for $501,000. The
Successor Agency and the Oversight Board will each act in April to approve the sales.
Business Park – Staff continues to negotiate a revised lease agreement with the Poway
Auto Dealers Association (PADA) for the auto storage lot at 13875 Kirkham Way to
increase the rent amount and to extend the term of the lease. Staff anticipates taking the
revised lease to the City Council in May.
Economic Development Notes
Page 2
Other Items:
• On March 8, the City hosted a Meet the Buyers workshop with the Small Business
Development Center (SBDC). Over 150 business owners attended. The event
featured a panel of experts providing tips and information on how small business
owners can become a successful supplier for government agencies and private
businesses. Fifteen public entities and private companies, including General
Atomics, attended the event to discuss their local supplier opportunities. On June
8, the City and the SBDC will host the Connecting with Capital event at City Hall.
• The City extended agreements with three real estate appraisal companies for on-
call appraisal services.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Donna Goldsmith, Director of Finance
DATE: April 11, 2018
SUBJECT: Finance Department Director’s Notes
General Services
Bid Openings (Scheduled):
• Bid 18-018 Annual Supply of Chemicals for the Lester J. Berglund Water
Treatment Plant, FY 2018-2019
Estimate/Budget: $6,000-120,000/$486,920 (FY2018-19 Draft Budget)
Bid Opening: 4/11/18 @ 2:00 p.m. – Council Chambers
Council Award Date: 5/15/18
• Bid 18-019 Supply of Chemicals for the Poway Swim Center
Estimate/Budget: $50,000 annually/$53,900
Bid Opening: 4/24/18 @ 4:00 p.m. – Main Conference Room
Council Award Date: 6/5/18
• Bid 18-020 Sewer Line Repair Replace 14/15 (Pomerado Rd./Stone Canyon Rd.)
Estimate/Budget: $350,000/$689,037
Bid Opening: 4/25/18 @ 4:00 p.m. – Main Conference Room
Council Award Date: 5/15/18
• Bid 18-022 2018-2019 Street Maintenance Project
Estimate/Budget: $980,000/$1.1 million appropriation
Bid Opening: 5/23/18 @ 4:00 p.m. – Council Chambers
Council Award Date: 6/19/18
Pending Council Awards:
• Bid 18-017 General Maintenance and Repair 2018/2019
Award Amount/Budget: $117,139/$202,000
Council Award Date: 5/1/18
Finance Department
Page 2 of 2
Service Proposals (Scheduled):
• RFP 18-013 Pool Maintenance and Repair
Estimate/Budget: Under $50,000/$7,500 annually ($35,000)
Submittal Deadline: 4/23/18
• RFP 18-014 Poway Dam Inundation Map
Estimate/Budget: Over $50,000/$80,000
Submittal Deadline: 5/1/18
• RFP 18-015 As-Needed Water Systems Analysis
Estimate/Budget: Under $50,000/$24,000
Submittal Deadline: 4/27/18
Service Proposals Awards:
• RFP 18-011 Encampment and Junk Abatement Services
Estimate/Budget: Under $50,000/$7,624
Proposals under review
• RFP 18-012 HomeShare and Community Connections Program
Estimate/Budget: Under $50,000/$16,000 (FY 2018-19 Draft Budget)
Council Award Date: 5/1/18
Finance
• Munis Implementation Coordinator will be onsite regularly over the next several
months meeting with Finance and HR staff as we work toward roll out of
Accounts Payable and Purchasing in July 2018 and Payroll in January 2019.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: April 11, 2018
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
Rehire
Name Position/Title Department Date
Emanuel Olivas Seasonal Construction Maintenance Worker Public Works 4/4/18
Promotions
Name New Position/Title Department Date
Geoff Kamantigue Fire Engineer/Paramedic Safety Services 4/9/18
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Michael Obermiller, P.E., Director of Public Works
DATE: April 11, 2018
SUBJECT: Public Works Department Bi-Weekly Report
(March 26, 2018 – April 8, 2018)
Work/Description Units Location/Description
ADMINISTRATION
Training
OPERATIONS
Street Maintenance
Asphalt Repairs sq. ft. 16,120 Completed three assets of paving in Zone 1 -
Pinefield Road, Summerfield Lane and Oakfield
Way. Assisted Stormwater Division with paving
of a pipe trench on Ipava Drive at Putney Road.
Crack seal ln. ft. 8,000 Completed eight streets in Zone 1
Emergency Response 1 Responded to clean up following a watermain
break at Tarzana Road and Glenoak Road.
Hauled 50 tons of silt to Crosthwaite Yard.
Safely secured area with traffic control and
cleaned area.
Miscellaneous 1 Provided traffic control for Sheriff’s “Every 15
Minutes” event at Poway High School on Titan
Way. Assisted LMD with loading mulch.
Signs 1 Repaired “Signal Ahead” sign on Ted Williams
Parkway.
Stormwater & Flood Control
Failed pipe replacement 1 Putney Road and Ipava Drive
Open and close basins 5 Business Park and Gate Drive
Inspect condition of CMP 1 Zones 1 and Zone 8
Work Orders 7
Vehicle & Equipment Maintenance
Regulatory Inspections - 100% Compliance
Work Orders 37
Scheduled / Unscheduled 22/15
Facilities Maintenance
13 Evaluated a request for a new electrical outlet at
the Water Treatment Plant (will require Neal
Electric to install). Replaced light switches and
repaired ballasts and lamps in Fleet Vehicle
Public Works Department Report /April 11, 2018 / Page 2
Work/Description Units Location/Description
Electrical & Lighting
Maintenance. Repaired ADA buttons in the west
side of City Hall. Repaired the flood lights at Fire
Station 3 and a conduit box outside of the
Auditorium. Hauled old lights to Sesco for
recycling. Lighting work is in progress at the
Auditorium. Installed light bulbs at Public Works
Administration, repaired lights at the gazebo and
by the statue in Old Poway Park.
Roofs and Drains 1 Checked a broken tile at Skate Park (will require
C&I to repair).
Plumbing/HVAC
17 Replaced four faucets in Community Park
restrooms and the hot water faucet stems at City
Hall. Unclogged toilets at Templars Hall and
Silverset Park, sinks in the kitchen at Community
Park and the Library. Repaired a leaky drinking
fountain at Silverset Park and repaired the urinal
in the Water Treatment Plant. Inspected the
HVAC at the Library with a representative from
Trane; Unit #3 is working but still not
communicating. Exercised the hot water valve
for air handler #4 at City Hall. Inspected and
repaired variable air volumes on 2-15, 2-29 and
2-43. Inspected but will require further repair on
2-45 and 2-45.
Miscellaneous Repaired door locks at Public Works
Operations, Lake Poway restroom, the Library
meeting room, Fire Station 1 (a key was stuck in
the lock), and a door closure and bumpers in
Council Chambers. Installed a ceiling in the
warehouse secured area, repaired dented walls
in the Library meeting room and checked out a
termite issue. Assisted with a gas leak at City
Hall. Reconfigured Marissa's desk in Human
Resources. Replaced the water refrigerator and
ice machine filters throughout the City.
Replaced blinds in Fire Station 3 and the
Library. Worked on the clothes dryer in Fire
Station 2 (not able to repair, ordered new).
Repaired a broken board on the boardwalk
outside the Hamburger Factory.
Work Orders Completed / In
Progress
37/12
Work Orders Scheduled /
Unscheduled
44/5
Parks, Trails & Landscape Maintenance
Adobe Ridge Neighborhood Park - Applied herbicide. Worked on irrigation system.
Arbolitos Mini Park - Painted the bike rack.
Bette Bendixen Park - Painted five picnic tables.
Public Works Department Report /April 11, 2018 / Page 3
Work/Description Units Location/Description
City Owned Properties - Performed weed abatement on several
properties. Cleaned and opened the Tarascan
Drive parking lot for the health care open house
event.
Community Park - Cleaned and prepared the park for an Easter
Event on Saturday by removing and replacing
four ballfield fence sections. Worked on the
irrigation system.
Garden Road Park - Replaced one restroom paper towel dispenser.
Hilleary Park - Applied herbicide. Assisted the contractor with
the Calsense irrigation system upgrade project;
programmed the new irrigation controller, added
a pair of irrigation wires to the new irrigation
valve.
Lake Poway Park - Assisted the contractor with the Calsense
irrigation system upgrade project, installed four
new controllers. Replaced a parking lot fence
post and filled in three large open gopher holes in
the lake trail. Removed and replaced furniture
and fixtures in two park offices to allow for new
carpet installation. Planted a 15-gallon memorial
pot on the south side of the pavilion.
Old Poway Park - Applied herbicide. Replaced both paper towel
dispensers in the restrooms. Assist the Garden
Club with mulch delivery and locating the mulch
near the orchard garden for the volunteer group
to spread.
Poway Oaks Neighborhood Park - Programmed the Calsense irrigation system
upgraded controllers.
Silverset Park - Applied herbicide. Programmed the Calsense
irrigation system upgraded controllers.
Starridge Park - Applied herbicide.
Sycamore Creek Park - Programmed the Calsense irrigation system
upgraded controllers and aerated the turf at
Sycamore West.
Valle Verde Park - Repaired the wiring to four irrigation valves.
Repaired three lateral breaks along the Espola
Road planter and filled in collapsed gopher
holes.
Miscellaneous Parks - Busy Easter weekend. Removed racks of tables
and chairs from Old Poway Park and delivered
them to the warehouse. Four Parks staff tested
for Pesticide Applicators Certificates.
Iron Mountain Trail - Removed broken glass from the parking lot.
Made repairs to the access road.
Miscellaneous Trails - Attended the Trails Advisory Board meeting at
Public Works. Removed a temporary metal plate
across the drain culvert that is no longer needed
Public Works Department Report /April 11, 2018 / Page 4
Work/Description Units Location/Description
thanks to an Eagle Scout who built a bridge
crossing at the end of Mountain Road. Herbicide
was applied along the north and east ends of
Lomas Verdes Trail from Starmont to the school,
Twin Peaks just off Budwin Lane, High Valley
Trail to the Avocado Trail and Lake Poway Road
to Del Poniente Trail.
Contract Inspections - Conducted weekly site inspections with
Heaviland and Ciros, and facility inspections with
VIP throughout the City.
Customer Inquiries 8
Streetlight Issues 44 Conducted monthly light check, met with
Siemen’s to troubleshoot light outages at
Silverset Park.
Traffic Signal / Emergency 16 Type 15 pole hit at Garden Road and Poway
Road will need to be replaced.
USA Mark-Outs 18
Service Requests Work Orders 4 Performed fire extinguisher inspections at Fire
Station 1 and all Community Park facilities.
Met with janitors at Community Park regarding
various issues. Assisted with a gas leak at City
Hall, and with locating the buried electrical
boxes in the Community Pool parking lot.
Attended the general maintenance pre-bid
meeting. Loaded rubber mulch for the
contractor. Resealed the floor in Templars Hall
and installed new carpet at Fire Station 3.
Emergency Response
Emergency Response Call-outs 13 Inspected a malfunctioning faucet at the
Hamburger Factory (operator error). Repaired
a broken sprinkler at Poway Road and Sunrise
Ranch Road. Opened the park after hours for
patrons locked inside. Responded to a
wastewater issue, contacted the supervisor,
and he and the crew lead came to the site and
resolved. Removed a five-quart jug of motor oil
from the roadway at Espola Road near Golden
Sunset Lane. Eight water distribution issues
including: instructed resident how to turn off
water at the street, customer had no water, a
service leak, shut off a damaged backflow on
the median sprinkler hit by a vehicle and a
water shut off due to broken pipe in neighbor’s
yard. Water main break on Sofia Drive that
caused the road to cave in and mud and silt to
pool out into Pomerado Road, several staff
were called to the scene.
Public Works Department Report /April 11, 2018 / Page 5
Work/Description Units Location/Description
UTILITIES
Water Distribution System Operations
Mark-Outs 77 Various locations
Distribution Maintenance 69 865 Zone
After-hours Water Main Break Repair 1 Tarzana Street
Repair 2” Angle Meter Stop (AMS) 1 Maderas Golf Course (raw water)
Repair Fire Hydrant 1 Pomerado Road
Fire Hydrant Shutoff for Contractor 1 Stowe Drive
Fire Hydrant Break-off Check Install 1 Stone Canyon Road
Replace Leaking Air Release 1 Danielson Street
Repair Blow-off 1 Garden Road
Cross-Connection Surveys 15
Annual Test Reports 203
City-owned Backflows Tested 10
Water Treatment Plant and Utility Systems Operations
O&M Facilities Inspected Weekly 41 Reservoirs and pump stations: Inspected fencing,
gates, pump packings, motors, facility structure,
and surrounding areas.
Lake Poway Rainfall (inches) 0.13 Total Year-to-Date Rainfall, FY18 = 5.14 inches
Lake Poway and Poway Dam - Monitored lake level, rain gauge and evaporation.
Obtained end-of-month dam piezometer reads.
Water Treatment Plant - Changed out two chlorine cylinders; flushed
ammonia lines daily; performed end-of-month
reads for monthly report; core inspection on two
filters; jar testing done with chemical vendor;
prepped and installed new chemical feed mixer
pump at flocculation basin; general housekeeping
around plant; demoed existing conduit and boxes
for installation of new influent vault LED lighting;
picked up material and began fabrication of valve
key hangers; cut, drilled and heat-bent wall
brackets for conduit and unistrut; cleaned and
organized electrical room, and installed new sink
and table top; sanded and primed fabricated
spool on traveling bridge over sedimentation
basin 2.
Reservoirs Performed routine water quality sampling from
various reservoirs. Performed mandated monthly
inspections.
Pumping Stations - Raw Water 1: Checked and adjusted intruder
sensor.
Camelback: Adjusted pressure transmitter ball
valve for suctions ide, half-closed.
Welton: Programed and designed new HMI.
Distribution System - Monitored and documented water quality.
Performed residual testing at Citywide locations.
Public Works Department Report /April 11, 2018 / Page 6
Work/Description Units Location/Description
Collection System - Removed odor sensor from manhole and
documented data collected. Relocated manhole
odor eliminator to Highlands Ranch to eliminate
area odor.
North Poway Sewage Lift Stations/FS
#2
- All: Performed odor control maintenance.
St. Andrews: Reinstalled 6” pump (#2) and crane,
removed old pump and cleaned all pumps’
grinders.
Camino del Valle: Troubleshot low flow on pump
2; test sump pumps.
Collection System Maintenance
Mainline Flushing (l/ft.) 8,731 Zone 33D, Gate Drive; 33E, Poway Creek
Road, Robley Ranch Road; 33C, Adah Lane
Vactor Special Use (l/ft.) 1,885 Tam O Shanter Drive, Rattlesnake Creek + (5)
hydro-excavations - Luis Street, Larchmont
Street, and Glen Oak Road
Partial Mainline Obstruction 2 Tam O Shanter Drive
Video Special Use (l/ft.) 6,728 Tam O Shanter Drive and Court, Halper Road,
Glen Oak Road
Manhole Raise 2 Welton Lane
Lateral Blockage 2 Cree Court, Poway Road
Lateral Repair 2 Luis Street, Larchmont Street
Cleanout Box Upgrade 2 Luis Street, Larchmont Street
Customer Service 8 Cree Court, St. Andrews (3), Tam O Shanter
Drive (2), Beeler Creek Trail, Poway Road
Recycled Water System
Site Inspections 13 South Poway Business Park
4-Year Testing 15 Pre-test site inspections for 2018 cycle
Plan Review 11 General Atomics Way, Poway Road, Stowe
Drive, Danielson Street
Customer Service 2 Stowe Drive, First American Way
Fats, Oils, Grease (FOG) Program
Business License Review 5 Kirkham Court (2), Poway Road (2), Quate Court
Site Inspection 2 Midland Road, Poway Road
Customer Service 1 Poway Road
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Mark A. Sanchez, Director of Safety Services
DATE: April 11, 2018
SUBJECT: Safety Services Management Staff Notes
_____________________________________________________________________
FIRE DEPARTMENT
Incidents
Between Monday, March 26, and Sunday, April 8, Poway fire and paramedic crews
responded to 180 incidents of which 116 were medical aids.
TRAINING
Training Hours
Between Monday, March 26, and Sunday, April 8, personnel completed 593 hours of
training and activities. Topics included 365 hours of company training, 105 hours of facility
training and 58 hours of driver/operator training.
DISASTER PREPAREDNESS
Activities – Susy Turnbull
Attachment: Sheriff’s Activity Reports
Date Activity
March 27 Completed Tyler online web training.
March 27 Participated in county-wide CERT drill call.
March 28 Met with Bryant Hill to discuss generator/fuel spreadsheet for the County Office
of Emergency Services.
March 29 Met with a new County Office of Emergency Services employee to show
Poway’s EOC and Ham Radio room.
April 2 Participated in county-wider CERT drill which included a walk through of
Heartland Fire and Rescue Training Grounds.
April 3 Attended PNEC board meeting.
April 3 Completed COOP planning with HR and Risk Management.
April 4 Attended presentation at Ready San Diego Business Alliance meeting “A City’s
Perspective on Public/Private Partnerships”.
SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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