Directors' Notes 06-06-18CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Nancy Neufeld, City Clerk
DATE: June 6, 2018
SUBJECT: City Clerk’s Office Notes (May 23– June 5, 2018)
PUBLIC RECORDS REQUESTS
Completed:
Pending:
LEGISLATIVE
June 5, 2018 – Council Meeting Agenda Packet prepared and distributed.
Deadline Reminder
Agenda reports for the July 17, 2018 City Council Meeting are due Thursday June 28 by 9:00 a.m.
Name Subject of Request
IMS Info - Tilly Sirota Town Center Project developer
Cory Briggs Destruction, RRS, & Policy records since 2016
Richard Knudsen Residential Water Meter Operation
IPC Inc. Bulk Fuel Contracts
Byung Ku Kang Lake Poway Pump Station Noise & Maint. Bridlewood Noise Pressure Test
Byung Ku Kang Lake Poway Pump Station Noise & Maint. Bridlewood Noise Pressure Test
Byung Ku Kang Contact Information for Noise Control Officer, Home Zoning, and dBa/dBc
Measurement Results
Martin Cachero 13140 Leaila Ln. Termite, Plumbing & Roofing Records Since 1963
Jeffrey W. Schmidt Meadowbrook Subdivision Project; Environmental Review, Negative
Declaration, EIR
Smart Procure Purchase Orders from 2018-02-08 to Current
Jason Boullion Contracts for Copiers, Printers, AV Products, Leases & Invoices
Name Subject of Request
Assi Friedman 2017-2018 Willdan Financial Contracts
Charles Berwanger 16315 Pomerado Rd. Development Conditional Use & Bldg Permits
Center for Contract
Compliance Pomerado Rd & Stone Canyon Rd Sewer Line Repair
Richard Knudsen Residential Water Meter Installation, Repair & Water Leak Notification
Procedures
Center for Contract
Compliance Community Swim Center - Maintenance & Repair
City Clerk’s Office
Notes – June 6, 2018
Page 2
May 23 – June 5, 2018 Fiscal Year To Date
Agreements Processed 3 114
Legal Ads Placed 3 101
Recorded Documents 12 93
Council Meeting DVDs 1 23
Notary Requests 0 20
Oaths of Office Administered 5 28
Subpoenas/Summons Processed 0 13
Public Records Requests 11 174
Permanent Records Archived 54 2604
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Robin Bettin, Director of Community Services
DATE: June 6, 2018
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Events:
Event Date Time Location
Veterans Park Flag
Retirement
(Veterans Park
Committee)
June 9 10:00 – 10:30 a.m. - Veterans Park
Teen Excursion June 15 8:00 a.m. – 11:00 p.m. Community Park
Junior Nature Ranger June 16 8:00 a.m. – 10:00 a.m. Blue Sky Ecological
Reserve
Summer Movies in
the Park: The Lego
Ninjago Movie
June 23 6:30 p.m. – 9:45 p.m. Community Park
Summer Concert in
the Park: Pop Vinyl
June 24 5:30 p.m. – 7:00 p.m. Lake Poway
Old-Fashioned Fourth
of July Celebration
July 4 10:00 a.m. – 4:00 p.m. Old Poway Park
4th of July Veterans
Ceremony
(Veterans Park
Committee)
July 4 11:00 a.m. Veterans Park
4th of July Fireworks July 4 6:00 p.m. – 10:00 p.m. Poway High School
stadium
MAY 2018 STATISTICS
FACILITY UTILIZATION Reservations 168
Revenue $39,322
Community Services Weekly
June 6, 2018
Page 3
SPORTS FIELD UTILIZATION
Hours 1,259
LAKE POWAY
Fishing Permits 1,097
Boating Permits 680
Parking Permits 3,521
VOLUNTEER HOURS
Ushers 513
Reserve Park Rangers 316
Blue Sky & Kumeyaay Docents 150.5
Teens 75.5
GYMNASIUM OPEN PLAY
Participants 945
INTERPRETIVE SERVICES
Docent-led Hikes 4
School Outreach 9
Participants 297
PCPA
Rehearsals 15
Performances 17
Attendance 7,771
Gross Revenue $48,079
TEENS & KIDS
Programs 2
CONTRACT PROGRAMS
Offerings 26
Participants 139
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Bob Manis, Director of Development Services
DATE: June 6, 2018
SUBJECT: Director’s Notes
PLANNING
Donation of Property to the City
On January 9, 2018, City Council authorized staff to negotiate with Candelore Properties,
LLC who desire to donate their 1.08 acre vacant property to the City, in exchange for a Letter
of Valuation for tax purposes. The property is located along Poway Creek at the terminus of
Carriage Road. The land donation agreement for APN 3177503500 was executed February
20th and escrow closed on the property May 21st. The land contains a pedestrian bridge over
Poway Creek and will be used as open space.
Annual Report on the Poway Habitat Conservation Plan
The City is required to prepare and submit an annual report to the U.S. Fish and Wildlife
Service and the California Department of Fish and Wildlife each year reporting on the
implementation of the Poway Subarea Habitat Conservation Plan (PSHCP) during the
previous calendar year. The annual report for 2017 was recently filed with the wildlife
agencies. The report described the project-specific and cumulative habitat loss, habitat
gain, excess protected habitat, and habitat mitigation In-Lieu Fees collected in connection
with development projects where habitat was removed for the reporting period between
January 1, 2017, and December 31, 2017. The report also included a highlight of how the
City in partnership with The Trust for Public Land submitted an application in 2017 to the
California Natural Resources Agency (CNRA) requesting $500,000 in Environmental
Enhancement and Mitigation Program Funds and to the U.S. Fish and Wildlife Service for
$1,000,000 in Section 6 Grant Funds in an effort to acquire properties (approximately 165
acres in size) in the Van Dam Peak Area.
Yauvana Yoga and Float Spa
Yauvana Yoga and Float Spa has submitted Tenant Improvement plans to the Building
Division. The approximate 2,200 sq. ft. spa will be located at the Old Poway Village Center
on Midland Road. Floatation therapy uses soundproof tanks filled with salt water warmed
to skin temperature to create a state of sensory deprivation. The spa will have four separate
floatation therapy tank rooms , a 680 square foot yoga studio, and lobby with a small spa
product retail display area.
Director’s Notes
June 6, 2018
Page 2
CAPITAL IMPROVEMENTS
Washwater No. 1 Tank Rehabilitation Project
The consultant has submitted the 90% design plans and specs for review for rehabilitation
of Washwater No. 1 Tank located at the Water Treatment Plant.
Lake Poway Bathymetric Survey Project
The consultant has completed the topographic survey of the lake. The survey report is due
in late June.
2018-2019 Street Maintenance Project
Bids were opened on May 23 and four bids were received. The contract is scheduled to be
awarded to American Asphalt South, Inc., the lowest responsible bidder, with a bid of
$1,126,338.40 at the June 19 City Council meeting.
2018-2019 Citywide Striping Project
Bids were opened on May 22 and two bids were received. The contract is scheduled to be
awarded to Statewide Stripes, Inc., the lowest responsible bidder, with a bid of $236,792.00
at the June 19 City Council meeting.
Neighborhood Sidewalks Project
The contractor has completed removal and replacement of all driveways and installation of
new sidewalks within the project limits on Powers Road. Punch list items are expected to
be completed this week.
LAND DEVELOPMENT
Castiglione Residence
The applicant has submitted revised plans for the requested construction change to the
grading plans revising the pad elevation and adjusting the horizontal location of the pad for
the single-family residence on Oak Canyon Road. The Geotechnical Compaction Report
and the Certificate of Line and Grade were also submitted. City staff has reviewed these
items and have found them incomplete. Comments were issued to the applicant.
Crossland Residence
City staff reviewed the document provided by the property owner of the Old Stone Road lot.
The property owner labeled the document as the Geotechnical Compaction Report.
However, the document is not a compaction report, but more of a letter describing the
various geotechnical procedures needed during construction. City staff notified the owner
that the document is rejected as it relates to a geotechnical compaction report and is working
with the owner to provide clarification on what is required.
Director’s Notes
June 6, 2018
Page 3
Filhart Water Improvements
Comments were issued on the first review of an offsite easement and the second review of
a water main extension and fire hydrant installation on Deer Valley Estates associated with
the Filhart single-family residence.
Howe Residence
City staff provided first review comments of the floodplain development permit for
improvements to the existing pool house located within the floodplain for a residence on
Camino Del Valle.
Huey Residence
City staff has provided comments to the owner regarding a request to encroach in the City’s
right-of-way with block columns at the driveway entrances for the existing residence on
Avenida La Valencia.
Latchford Residence
City staff provided comments for the exhibit associated with the encroachment of two light
posts and a mail box located within the City’s street right-of-way along Tam O Shanter Drive.
The owner is requesting a variation to the standard insurance required. The insurance
review group is currently considering the request.
Looney Residence
A resident has submitted a request for an encroachment agreement to allow a vinyl fence
placement within the City’s sewer easement at a residence on Camino Del Valle.
Lot 8 Murel Trails
City staff returned comments to the legal and plat for a Brush Management Easement
proposed for the benefit of Lot 8, located on the property to the north of Lot 8.
PanWebster Residence
City staff has approved the soil compaction report for the proposed residence on Belvedere
Drive. The Certificate of Line and Grade however, shows surveyed pad elevations are not
within the acceptable tolerance. Comments were provided to the owner.
Weismeier Residence
City staff returned comments to the property owners for the proposed fence encroachment
along the front of their parcel and within the City’s water easement on Gaslight Court. The
water easement encompasses the entire private drive access width of 52 feet.
Director’s Notes
June 6, 2018
Page 4
INSPECTION
Ridgeview Industrial Phase II
Kirkham Way (G16-0013) - Building A - Work on the bio-basin landscape continues. The
contractor has placed the remaining rip-rap head walls where the roof drains into the basin.
Landscape and irrigation installation around portions of the building continues. Building B -
Bio-basin planting continues. Grading and preparation of the subgrade for parking lot
improvements around building B east side of project is ongoing, the south side is on hold
due to the water line lowering. The contractor has lowered approx. 120’ with an additional
120’ needing to be lowered to correct elevation issues. Revisions are being worked on.
Building C - The contractor is working on bio-basin construction and site concrete surface
improvements.
Poway Stowe Properties Crosthwaite Circle
(G17-0001) - After hydraulic jetting of the new line and re-chlorinating the contractor failed
the fourth bacteriological test. Last week the contractor placed the first of three lifts for the
proposed A-4 storm drain box structure. The overall height of the box is 17’ requiring three
concrete pours. The contractor has placed approx. 60 linear feet of 24” HDPE storm drain
pipe, and concrete head walls.
Sage Highlands
Pomerado Road (G16-0002) - The D-25 sidewalk undercrossing has been placed. The DG
path is nearly 75% complete.
Betancourt Residence
Iris Lane (MDRA 17-031) - The preconstruction meeting for this single-family residence has
been held. The contractor has complete pad over excavation and recompacted the existing
slope per the project geotechnical engineer’s recommendation.
Vu Residence
Iris Lane (MDRA17-036) The preconstruction meeting for this single-family residence has
been held. The over excavation of the pad area is complete. The contractor has begun
marking out building footings.
Mitchel Residence
Iris Lane (MDRA17-031) - The preconstruction meeting for this single-family residence has
been held. Over excavation of the pad area is ongoing.
Parkinson Addition
Orchard Bend (MDRA18-005) - The preconstruction meeting for this single-family residence
is scheduled for this week.
Director’s Notes
June 6, 2018
Page 5
Mehdi Residence
Spyglass Terrace (G14-0018) - The contractor has passed the SDG&E trench inspection.
Conduit has been installed and the trench and excavation on the neighbor’s property to the
west has been backfilled. The contractor continues to work on the building phase of the
project.
Marlow Residence
Deer Valley Estates (G17-0007) - The contractor has completed the over excavation of the
pad area and has begun work on the private water service. The water service alignment is
being changed due to encountering dense rock in the approved path. A new path is being
reviewed to confirm viability.
Poway Tech Center West
Flint Place, Dearborn Place, Paine Place (G17-0003) (WI18-002) - The project inspector has
scheduled a preconstruction meeting for the change to the water line for this week. Tilt up
construction is ongoing as is the onsite storm drain installation. Storm drain work is nearly
70% complete.
SCHEDULED ROAD/LANE CLOSURES
Possible lane closure on La Manda, Pomerado Road and Casa Avenida, all lanes, for
work related to the Sage Highlands Project.
Possible lane closure on Kirkham Way between General Atomics Way and Stowe Drive,
both directions, for work related to the Ridgeview Industrial Project.
Lane closure Twin Peaks at Silver Lake, Twin Peaks at Community Rd and Twin Peaks
at Midland Road for work related to the Traffic Signal Controller Upgrades project.
Lane closure Stowe Drive between Community Road and Danielson Street both
directions for work related to the SDG&E electrical line project design.
Possible lane closure on Community Road between Stowe Drive and Twin Peaks Road
both directions. The Traffic signal light at Community Road and Aubrey Street will be
placed on flash between 8:30 and 3:30 Tuesday and Wednesday of this week.
Lane closure Powers Road southbound direction for work related to the Powers Road
Neighborhood Sidewalk Project.
Lane closure Pomerado Road northbound lanes between Stone Canyon Road and
Gateway Park Road for work related to Cox Communications upgrade project.
Lane shift on Espola Road southbound lane between Del Poniente Road and Twin Peaks
Road for work related to the Espola Road Safety Improvement Project.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Craig Ruiz, Economic Development Administrator
DATE: June 6, 2018
SUBJECT: May 2018 Economic Development Report
Contacts Phone Meeting Correspondence Grand Total
Current Business 8 2 7 17
Prospective Business 2 8 8 18
Broker 4 8 8 20
Business/Industry Association 4 3 6 13
Grand Total 18 21 29 68
Significant Activities for May 2018
• The final three properties owned by the City’s Successor Agency were sold to private buyers
on May 24. The Successor Agency has now completed the sale of every property required
by the Long Range Property Management Plan. The Poway Oversight Board conducted its
final meeting in April. Any future Oversight Board actions, primarily the approval of the
Recognized Obligation Payments Schedule (ROPS), will be conducted by a new San Diego
County Oversight Board beginning in July.
• Staff attended the annual International Council of Shopping Centers (ICSC) conference. The
conference drew over 35,000 attendees which included international retailers, restaurateurs,
and real estate developers. Meetings to promote retail development and expansion
opportunities in Poway were held with real estate developers and brokers, and Poway
shopping center owners including Atomic Investments, the Festival Company, Flock & Avoyer,
Springstead and Associates, ROIC, Kimco Realty, Newmark Knight, Regency Centers, and
Retail Strategies.
• Meridian Development President Guy Asaro gave staff a tour of the 3,000 unit Millenia mixed
use development in Chula Vista. Meridian Development is the master developer at Millenia
and is also in an Exclusive Negotiation Agreement with the City to develop the City’s Town
Center properties. The tour gave staff the opportunity to look at different product types and
architectural styles that will be the basis for the Town Center development.
• Staff held an on-site meeting with representatives of a cell-phone company looking to locate
a cell tower on the site of the auto storage lot at 13875 Kirkham Way. Staff is working with the
company to obtain a list of existing cell towers with a similar design.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Donna Goldsmith, Director of Finance
DATE: June 6, 2018
SUBJECT: Finance Department Director’s Notes
Finance
• The FY 2018-19 Comprehensive Financial Plan will be presented to Council on June 19.
• The job announcement for Finance Manager was posted on 05/08/18. The current
Finance Manager, Andrew White, is retiring in January 2019. As part of the proposed FY
2018-19 budget, staff is requesting funds to provide for succession planning which
provides time to transition between Andrew and the new Finance Manager. While the
position is being advertised now, no job offer will be made prior to budget approval.
Information Technology
• Council Chambers AV System Upgrade – Majority of work completed; Longer
microphones have been installed.
• Munis Trainings will be held over the next few weeks and include the following topics:
Munis Overview, Requisition & Overview Processing, and Workflow & Budget Analysis, in
preparation for “go-live” on July 2, 2018.
General Services
Bid Openings:
Bid Number Project Title Bid Opening
Engineer's
Estimate
Current
Project
Balance Awarded Bid Awarded To
City Council
Award Date
BID-18-021
2018-2019 Citywide
Striping Project
5/22/18 @ 4 p.m.
(Council Chambers)$250,000
Council to
Appropriate
approx. $275k 236,792.00 Statewide Stripes 6/19/2018
BID-18-022
2018-2019 Street
Maintenance Project
5/23/18 @ 4 p.m.
(Council Chambers)$980,000
$1.1M w/
Council
Appropriation 1,125,338.40 American Asphalt 6/19/2018
BID-18-023
City of Poway Manhole
Rehabilitation 2018
5/24/18 @ 3 p.m.
(Council Chambers)$241k-$259k $396,140 211,960.00
SoCal Pacific
Construction 6/19/2018
BID-18-024
City Facilities Painting
2018/2019
5/24/18 @ 2:30 p.m.
(Council Chambers)$145k - $157k $164,210 103,102.00 Windco Painting 6/19/2018
BID-18-025
Street Lighting, System
Maintenance &
Emergency Repairs
7/12/18 @ 3 p.m.
(Council Chambers)N/A $218,580 TBD TBD 8/7/2018
Finance Department
Page 2 of 3
Service Proposals:
RFP Number Project Title
Submittal
Deadline
Engineer's
Estimate Budget Awarded To
City Council Award
Date
RFP-18-018
Agricultural Pest Control
Services 7/12/2018 hourly $31,914 TBD 8/7/18
RFP-18-020
False Alarm Tracking and
Billing Services 6/5/2018 Under $50,000 $24k/yr.TBD TBD
RFP-18-021
Construction Cost Estimating
Services for the Mickey
Cafagna Community Center 5/31/2018 $40k $9,790,000 TBD TBD
RFP-18-022
Lake Poway Concession
Services 7/10/2018 N/A N/A TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: June 6, 2018
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
Retirements
Name Department Years of Service Date
Jason Martin Development Services 17.01 7/12
Andy Page Safety Services 31.04 7/29
Promotions
Name New Position/Title Department Date
Pablo Garcia Construction Maintenance Worker I Public Works 6/4
Michael Alcanter Parks Maintenance Worker I Public Works 6/18
Open Recruitments
No. Dept. Title Type
Open Close
1 CS Box Office Attendant Part-Time Temporary 1/17/17 Continuous
2 CS Dock Attendant Part-Time Temporary 3/15/17 Continuous
3 CS Front of House Assistant Part-Time Temporary 5/1 Continuous
4 CS Lifeguard Part-Time Temporary 3/19 Continuous
5 CS Stage Technician Part-Time Temporary 6/15/17 Continuous
6 CS Recreation Leader I Part-Time Temporary 4/23 Continuous
7 DSD City Planner Full-Time Regular 4/19 Continuous
8 FIN Finance Manager Full-Time Regular 5/8 Continuous
9 DSD Senior Planner Full-Time Regular TBD TBD
10 PW Wastewater Utilities Worker I/II Full-Time Regular 5/24 6/19
Recruitments In Progress
No. Dept. Title Type
Open Close
1 DSD Assistant Engineer Full-Time Regular 3/7 3/29
2 PW Administrative Assistant III Full-Time Regular 3/15 3/29
3 PW Seasonal Parks Maintenance
Part-Time Temporary 4/10 4/22
4 PW Sr. Management
Analyst/Management Analyst -
Utilities (Depending on Qual.)
Full-Time Regular 5/7 6/1
5 PW Stormwater Maintenance &
Construction Worker I
Full-Time Regular 3/22 4/12
6 PW Water Meter Reader Part-Time Regular 1/30 2/13
7 PW Water Treatment Plant Operator Full-Time Regular 3/13 4/3
HR & Risk Management Director’s Notes June 6, 2018
Page 2
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 SS Fire Engineer Full-Time Regular TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Michael Obermiller, P.E., Director of Public Works
DATE: June 6, 2018
SUBJECT: Public Works Department Bi-Weekly Report
(May 21, 2018 – June 3, 2018)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (Sq. Ft.) 35,002 Patched 35,000 square feet of asphalt as part of
Zone #1 Deep Patch Program.
Filled two potholes.
Concrete (Sq. Ft.) 50 Various sidewalk grinds at the Library and along
Poway Road.
Crack Seal (Ln. Ft.) 9,000 Zone #1
Debris Clean up 3 Cleaned up an oil spill following an accident on
Twin Peaks Road, picked up trash bags on
Orchard Bend Road and cleaned up following a
vehicular accident on Danielson Street
Miscellaneous 1 Provided traffic control following a vehicular
accident on Pomerado Road.
Signs 2 Tightened a loose sign on Tierra Bonita Road
and installed a street name sign on Country
Creek Road.
Vegetation 2 Trimmed a tree along the guardrail on Old Coach
Road and performed 100 feet of weed
abatement on Espola Road.
Stormwater & Flood Control
Assist Streets Division 1 Zone #1
Drop Inlet Inspections 832 Throughout Poway
Graffiti Abatement 2 Scripps Poway Parkway at Rattle Snake Creek
and Hilleary Park
Request to clean minor channel 1 Indian Trail
Work Orders 836 Throughout Poway
Vehicle & Equipment Maintenance
Regulatory Inspections - 100% Compliance
Work Orders 20
Scheduled / Unscheduled 6/14
Facilities Maintenance
Public Works Department Report /June 6, 2018 / Page 2
Work/Description Units Location/Description
Electrical & Lighting 5 Replaced an electrical switch and repaired a
data line to the bingo board at the Senior Center.
Repaired a light switch in the workout room at
Fire Station 1. Repaired a light in the
Auditorium’s walkway. Repaired a light switch at
the Poway Center for the Performing Arts.
Roofs and Drains 3 Worked with the roofing contractor at Skate Park
and Crosthwaite Materials Handling Yard.
Repaired a rain gutter at Crosthwaite Materials
Handling Yard.
Plumbing/HVAC 19 Worked with Tran on AH-6, researched and
ordered new faucets at Poway Center for the
Performing Arts. Unclogged a toilet, replaced
the flushometer diaphragm and repaired a leaky
urinal at Templar’s Hall. Repaired a continually
running toilet at Aubrey Park. Worked on the
boiler/chiller and AH-5 (report of not turning on),
reprogrammed HVAC (report of not coming on)
at City Hall. Repaired a faucet knob at
Community Park, a spigot at Blue Sky, turned up
the water pressure in a sink and repaired a
drinking fountain at Community Park.
Reconnected a drain line to a drinking fountain at
Arbolitos Park, worked on a drinking fountain at
Starridge Park and unclogged a toilet at
Community Park. Repaired a leaky urinal at
Templar’s Hall and Fire Station 1. Unclogged a
shower drain at Fire Station 2.
Miscellaneous 18 Planed two doors in the Senior Center quad that
were dragging. Replaced stained ceiling tiles
and hung a picture at Fire Station 1. Repaired a
leak in the coffee maker line and worked with
Vineyard Doors to repair an apparatus door at
Fire Station 3. Replaced a soap dispenser at the
Library. Coordinated with the Fire Department
for new locks and mounted a new key box in the
Finance Department. Repaired a door lock at
Public Works Operations Lounge. Worked to
secure and make safe the bollards at Old Poway
Park and replaced the door closer on the Rose
Room door. Replaced toilet paper dispensers in
both the men’s and women’s room at Community
Park. Repaired a shore line retraction plug at
Fire Station 3. Repaired a drawer and a cubicle
at City Hall.
Work Orders Completed / In
Progress
40/5
Public Works Department Report /June 6, 2018 / Page 3
Work/Description Units Location/Description
Work Orders Scheduled /
Unscheduled
43/2
Parks, Trails & Landscape Maintenance
Arbolitos Mini Park - Removed tree debris.
Arbolitos Sports Fields - Assisted with traffic control following an accident.
Cleaned up a large amount of trash following the
soccer tournament.
Aubrey Park - Assisted the Poway Girls Softball Volunteers.
City Hall - Repaired irrigation laterals. Sprayed for weeds,
began cleanup of planters, trimmed shrubs and
pruned the low hanging branches in the parking
lot.
City Owned Properties - Performed weed abatement in the Tarascan
parking lot. Applied herbicide on the other six
properties between Community Road and
Sycamore Avenue.
Community Park - Removed graffiti from the west side of the park
near the restrooms. Began cleaning up the
storage container in the maintenance yard.
Dog Park Filled holes in pens one and two. Knocked down
grass between the pens, mowed the new turf in
pen three and prepared for reopening.
Garden Road Park - Performed gopher abatement.
Hilleary Park - Completed cleanup of the front planters and
medians. Removed trash following the busy
holiday weekend tournaments.
Lake Poway Park - Performed irrigation inspections following the
“Relay for Life” and Camp out events. Cleaned
up and removed trash following the holiday
weekend. Supported the “Public Works Week”
luncheon on Thursday. Replaced a broken toilet
paper dispenser, weeded and cleaned the area
between Community Services building and the
Park’s Maintenance building. Worked with
CalSense to resolve communication issues with
some of the controllers.
Old Poway Park - Touched-up paint in the Hamburger Factory
and Templar’s Hall restrooms. Replaced all
damaged dispensers, stocked up additional
paper goods for the festival, removed fallen tree
branches from the parking lot. Painted picnic
tables and replaced an irrigation valve.
Silverset Park - Replaced drip irrigation valve and began
troubleshooting irrigation wires on the ballfield.
Starridge Park - Replaced drip irrigation valves and resolved
other irrigation issues. Trimmed the acacias
along the south side of the park.
Public Works Department Report /June 6, 2018 / Page 4
Work/Description Units Location/Description
Valle Verde Park - Completed the installation of three new drip
irrigation valves and laid out the new drip
irrigation tubing in the pocket park. Performed
gopher abatement and weed abatement.
Trimmed the shrubs and cleaned up along
Espola Road.
Miscellaneous Parks - Continued housekeeping chores at Crosthwaite
Materials Handling Yard.
Miscellaneous Trails - Painted over graffiti in the restrooms, replaced a
damaged fence rail. Spread decomposed granite
on both ends of the Valle Verde bridge. Knocked
down weeds along the trail off La Manda Drive.
Contract Inspections 21 Janitorial, landscape maintenance, bus stop and
citrus grove contract adherence inspections
where all completed along with a termite
inspection of Fire Station 1.
Customer Inquiries 13
Streetlight Issues 54 Park and streetlight outages
Traffic Signal / Emergency 2 Twin Peaks Road and Ted Williams Parkway –
timing issues.
USA Mark-Outs 27
Service Requests Work Orders 14 Reviewed roofing and air conditioning plans and
conducted pre-construction meeting for the
Poway Center for the Performing Arts window
wall. Updated street lighting in Access, sat on an
interview panel for the Streets division, assisted
Siemens with pole delivery and stanchions;
worked with contractor to diagnose irrigation
issues at Silver Ridge Park, weed whipped
vacant areas near the Library, replaced an
electrical breaker enclosure at Scripps Poway
Parkway and Kirkham Way. Pulled a building
permit to enable SDG&E to re-energize the
breaker enclosure. Repaired bad infrared at City
Hall and painted new pole bases.
Emergency Response
Emergency Response Call-outs 21 Responded to: two after-hour false-tripped
alarms at City Hall, three Facilities issues -
unclogged toilet at the park, power outage at the
Senior Center and lights not working at Old
Poway Park; two Parks/Community Services
issues - one patron locked in at Blue Sky and a
power issue at the Farmer’s Market; one debris in
the road; one resident concerned about grading
on a trail, Fire Station 2 having air conditioning
issues;
Public Works Department Report /June 6, 2018 / Page 5
Work/Description Units Location/Description
eleven Water Distribution issues: water leak at
undetermined location, broken backflow on
Kerran Street, resident needed line energized for
fire flow test, SDG&E requested an emergency
mark-out, four meter boxes with water, one low
water pressure, one shopping center irrigation
leak and one meter unlock.
UTILITIES
Water Distribution System Operations
Mark-Outs 70 Various locations
Distribution Maintenance 127 Zone 865
Water Main Repair 1 Espola Road
Water Shutdown 2 Espola Road, Yellowthroat Road
Private Well Testing (Salt & Nutrient
Plan)
4
New Meter Set 1 Deer Valley Estates
Cross-Connection Surveys 11
Annual Test Reports 137
Repair City-Owned Backflow 1 Poway Road
Water Treatment Plant and Utility Systems Operations
O&M Facilities Inspected Weekly 47 Reservoirs and pump stations: Inspected fencing,
gates, pump packings, motors, facility structures,
and surrounding areas.
Lake Poway Rainfall (inches) 0.14 Total Year-to-Date Rainfall, FY18 = 5.47 inches
Lake Poway and Poway Dam - Monitored lake level, rain gauge and evaporation;
obtained end-of-month dam piezometer reads;
checked compressor.
Water Treatment Plant - Flushed ammonia lines daily; performed end-of-
month reads for monthly report; replaced SE
corner clearwell sump pump; troubleshot chlorine
tank #4 weight scale display; adjusted east
bridge timer and pic programs; performed PSM
and RMP compliance documentation; cleaned
out debris, ran sump pump, inspected valves and
washed down tank farm areal; investigated
alarms for plant SHUTDOWN; completed and
submitted Annual Drinking Water Report.
Reservoirs Pulled routine water quality sampling from
various reservoirs.
Boulder Mtn. #1: Troubleshot radio
communication issues.
Pomerado: Flush tested port lines to the CL10
analyzer; built RTU cabinet and electrical panel,
added new PLC 1100 to replaced old 1000.
Pumping Stations - Raw Water No. 1: Removed wood wall/replaced
w/fabricated platform to allow techs to work
underneath traveling bridge.
Public Works Department Report /June 6, 2018 / Page 6
Work/Description Units Location/Description
Camelback: Troubleshot pic logic where intruder
alarm at Alta Mira Reservoir made it seem like a
loss of level transmitter, kicking the pump out of
AUTO.
Cloudcroft and Welton: Replaced breakers.
Heights Upper: Rodent-proofed stationary
generator enclosure.
Distribution System - Monitored and documented water quality and
performed residual testing at Citywide locations.
Collection System - Performed monthly sewer sampling for contract
laboratory analysis.
North Poway Sewage Lift Stations/FS
#2
- All: Performed odor control maintenance.
Old Coach: Saw-cut corner for safety. Tested
transfer switch after contractor repairs completed.
St. Andrews: Cleaned up RTU after upgrade to
PLC.
Camino del Valle: Removed debris from clogged
pump #3.
Highlands Ranch: Finished cutting, grinding,
drilling cover plate for pedestal base; and
completed welding for panel electrical guard.
Collection System Maintenance
Mainline Flushing (l/ft.) 18,904 Zones 35C, Community Park, 36D, Carriage
Road; 37A, Soule Street; 37B, Metate Lane;
37C, Montauk Street; 38A, Buckskin Trail;
38B, Arabian Way.
Vactor Special Use (l/ft.) 383 Edina Way
Manhole Maintenance 8 Country Day Road, Edina W ay, Harrow Lane,
alley behind North Park Produce, Arbolitos
Park, Community Park, Ortez Place “crowns” (2)
Lateral Repair - Community Park pool’s sewer tie-in’s (ongoing)
Cleanout Box Upgrade 1 Orpha Court
Customer Service 23 Various locations Citywide
Recycled Water System
Site Inspections 14 South Poway Business Park
4-Year Testing 1 Community Road
Plan Review 19
Fats, Oils, Grease (FOG) Program
Business License Review 9 Midland Road, Poway Road (2), Pomerado Road,
Dearborn Place, Community Road
Site Inspection 2 Poway Road, Midland Road
Issue FOG Permit 5 Poway Road (4), Oak Knoll Road
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Mark A. Sanchez, Director of Safety Services
DATE: June 6, 2018
SUBJECT: Safety Services Management Staff Notes
_____________________________________________________________________
FIRE DEPARTMENT
Incidents
Between Monday, May 21, and Sunday, June 3, Poway fire and paramedic crews
responded to 194 incidents of which 119 were medical aids.
TRAINING
Training Hours
Between Monday, May 21, and Sunday, June 3, personnel completed 483 hours of
training and activities. Topics included 218 hours of company training, 68 hours of
driver/operator training and 59 hours of facility training.
DISASTER PREPAREDNESS
Activities – Susy Turnbull
Attachment: Sheriff’s Activity Reports
Date Activity
May 21-22 Attended Disaster Management for Public Service
May 23 Submitted grant to SDGE for $2,500 for CERT
May 24 Attended Economic Development Recovery Funds meeting at County OES
May 25 Reviewed WebEOC with Elsie Koyama
May 29 Attended countywide Ham Radio planning meeting
May 29 Met with leadership from Friends and Family Community Connection to discuss
partnerships
May 30 Met with Public Works leadership to discuss use of Disaster Assessment tools
May 30 Responded to fire on Kirkham Way to take photos for social media
May 31 Met with Rene to discuss needs for PIO in EOC
May 31 Met with Rene and Chief Canavan to discuss Social Media marketing strategy
for fire season
SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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