Directors' Notes 06-20-18CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Nancy Neufeld, City Clerk
DATE: June 20, 2018
SUBJECT: City Clerk’s Office Notes (June 6 – June 19, 2018)
PUBLIC RECORDS REQUESTS
Completed:
Pending:
CITY COUNCIL APPOINTMENT
The City Council initiated an appointment process to fill the vacant seat created by the resignation of Jim
Cunningham effective June 6, 2018. The appointed Councilmember will serve until the certification of
the November 2018 general municipal election. Sixteen applications were received and interviews were
conducted at a special City Council meeting held June 18, 2018. At the conclusion of the interviews, the
Council unanimously appointed Caylin Frank as Poway’s newest Councilmember. Caylin was sworn into
office June 20, 2018. Welcome Councilmember Frank!
Name Subject of Request
Center for Contract
Compliance Community Swim Center - Maintenance and Repair
Assi Friedman 2017-2018 Willdan Financial Contracts
Kristyn Doemling
Road Maintenance Agreements for Properties that use Iris Ln to Gain
Access to 14040, 14030 & 14045 Iris Ln
Center for Contract
Compliance Pomerado Rd & Stone Canyon Rd Sewer Line Repair
Accutrend Data Corp All New Business Licenses Filed in May 2018
Hileary Park LTD 2018 Business License
Name Subject of Request
Charles Berwanger 16315 Pomerado Rd. Development, Conditional Use, & Building Permits
Richard Knudsen Residential Water Meter Installation, Repair & Water Leak Notification
Richard Knudsen
(continuation email) Residential Water Meter Installation, Repair &Water Leak Notification
NV5
Maps or Plans for DIMP 580070 Renewal 7,886' DU Cloudcroft Dr. PW
(Pilot) Project in Poway, CA
Dodge Data & Analytics
Building Permits for May 2018 & Residential/Commercial Permits Over $75k
& Pool Permits Over $1k
Richard Knudsen
Any & All Correspondence with Regards with Any Parties, Including Carl
Warren & Company, to Claim Related to leak at 16324 Orchard Bend Rd.
Center for Contract
Compliance 2017-2018 Street Maintenance
Jonathan Ryan
All Current & Prior Bid Documents & Awards of Bid for Palm Eng. &
Competitor Bids
Jonathan Ryan
All Information & Current Expiration for Recent Dog Park Turf Replacement
& Watering Schedule Documents from 1/1/16 to present
Jonathan Ryan Additional Request RE: Litigation and Emails Pending City Attorney Review
City Clerk’s Office
Notes – June 20, 2018
Page 2
RECORDS MANAGEMENT
The new revised Records Retention Schedule (RRS) and Records Management Policy was approved by
the City Council at their meeting held June 19, 2018. A big thank you to all who provided valuable input
for the revisions. Based upon the revised schedule and policy, the City Clerk team and our records
consultant will develop a new Records Management Manual along with staff training to roll out in the Fall.
The new policy and RRS will be uploaded to InfoSource soon.
LEGISLATIVE
June 8, 2018 – Special Council Meeting Agenda Packet prepared and distributed.
June 18, 2018 – Special Council Meeting Agenda Packet prepared and distributed.
June 19, 2018 – Council Meeting Agenda Packet prepared and distributed. Deadline Reminder
Agenda reports for the July 17, 2018 City Council Meeting are due Thursday June 28 by 9:00 a.m.
June 6 – June 19, 2018 Fiscal Year To Date
Agreements Processed 8 122
Legal Ads Placed 2 103
Recorded Documents 3 96
Council Meeting DVDs 2 25
Notary Requests 0 20
Oaths of Office Administered 3 31
Subpoenas/Summons Processed 0 13
Public Records Requests 6 180
Permanent Records Archived 29 2633
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Robin Bettin, Director of Community Services
DATE: June 20, 2018
SUBJECT: Community Services Department Bi-Weekly Report
COME CELEBRATE SUMMER WITH US!
Event Date Time Location
Summer Movies in the
Park: The Lego Ninjago
Movie
June 23 6:30 p.m. – 9:45 p.m. Community Park
Summer Concert in the
Park: Pop Vinyl
June 24 5:30 p.m. – 7:00 p.m. Lake Poway
Old-Fashioned Fourth of
July Celebration
July 4 10:00 a.m. – 4:00 p.m. Old Poway Park
4th of July Veterans
Ceremony
(Veterans Park Committee)
July 4 11:00 a.m. Veterans Park
4th of July Fireworks July 4 6:00 p.m. – 10:00 p.m. Poway High School
Stadium
Night Fishing July 6
July 7
8:00 p.m. – 11:30 p.m. Lake Poway
Family Campout July 7-8 5:00 p.m. – 9:00 a.m. Lake Poway
Summer Movies in the
Park: Ferdinand
July 7 6:30 p.m. – 9:45 p.m. Community Park
Summer Concert in the
Park: Mighty
Untouchables
July 8 5:30 p.m. – 7:00 p.m. Lake Poway
Night Fishing July 13
July 14
8:00 p.m. – 11:30 p.m. Lake Poway
Summer Concert in the
Park: Highland Way
July 15 5:30 p.m. – 7:00 p.m. Lake Poway
Community Services Weekly
June 20, 2018
Page 2
Here’s what we have been up to:
The month of June is busy at the Poway Center for the
Performing Arts (PCPA) with only three days that do
not have activities going on. From very young dancers
to senior chorale members, the PCPA is a home for
the arts in Poway.
Community Services staff and volunteers conducted
outreach efforts at Iron Mountain trailhead and Ellie Lane
from January through June. Through discovery tables and
patrols, hikers were educated on the importance of
protecting our local raptor populations, and in particular our
golden eagles.
Let summer fun begin! Camps are in full swing and at full
capacity throughout our parks and facilities, including this
artventure camp at Old Poway Park and our own Lake
Poway Day Camp. Meanwhile, staff at
Old Poway Park is busy preparing for the
ever-popular, patriotic celebration of
Old-Fashioned Fourth.
Community Park staff facilitated the quarterly Poway Sports
Association (PSA) meeting on June 6. Comprised of youth and adult
leagues using City and Poway Unified School District sports fields,
PSA meets quarterly to allocate usage based on season and
community need. June’s meeting included allocating sports fields for
the months of July through September.
Community Services Weekly
June 20, 2018
Page 3
This month, 60 participants celebrated the start of
summer at Community Park during a Pokémon-
themed Kid’s Night Out! We created Pikachu hats,
Pokémon gift bags, and went on a Pokémon hunt to
catch ‘em all. Many parents expressed their
appreciation for the program, mainly because it
encourages their kids to recreate outdoors and with
imagination. It was a great way to end a super fun
series and planning has already begun for the 2018-
2019 Kid’s Night Out Series.
The 2017-2018 Teen Program Series culminated with
57 teens celebrating at the happiest place on earth:
Disneyland! Parents were thrilled the City offered a
safe, positive trip the day after school let out. Teen
Volunteers accompanied staff and were chosen based
on hours of service and performance. It was a small
way for us to thank them for their 2,072 hours of
volunteer service throughout the year. Planning is
already underway for the 2018-2019 Teen Program
Series and it’s sure to be the best year yet!
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Bob Manis, Director of Development Services
DATE: June 20, 2018
SUBJECT: Director’s Notes
PLANNING
Neighborhood Meeting for Lot Split at 14724 Pomerado Road
A neighborhood meeting was held on June 7 for TPM16-01, a request for a lot split at 14724
Pomerado Road, a property at the corner of Kozy Krest Lane and Pomerado Road. There
were 25 people in attendance. The majority of those present opposed the project for one
additional residential lot in their neighborhood because they do not support the required
widening of a portion of Kozy Krest Lane (a private road) and the disruption that construction
would bring. The applicants are considering their options for moving forward.
Neighborhood Meeting for Aria Estates Subdivision
Approximately 18 neighbors attended a neighborhood meeting about a proposed 7-lot
subdivision of a 7.4-acre vacant property on the east side of Pomerado Road between
Poway Road and Robison Boulevard. Access to the proposed subdivision would be from
Danes Road, a public street that connects with Robison Boulevard. This was a follow-up
to a neighborhood meeting held in January where neighbors living directly to the east of the
project site expressed concerns about being able to maintain privacy after the lots have
been developed. There were several questions since the project was only a tentative map
and no homes were originally prosed with the project. In response to those comments the
applicant submitted a Development Review application for the proposed development of the
homes in March. Although the proposed homes are two-story, the neighbors appeared to
appreciate the applicant’s effort to reduce overview into their properties by locating the
proposed homes as far away from their homes as possible and by installing a solid fence
and dense vegetation along the shared property line. Staff anticipates that the proposed
Tentative Tract Map and Development Review applications will be brought to the City
Council for consideration within the next few months.
False Alarm Tracking and Billing
For years, the City has used a Consultant to process alarm permits, collect false alarm
charges and monitor activity. The current contract has expired therefore Development
Services released a Request for Proposals (RFP) for False Alarm Tracking and Billing
services on May 14. The RFP is for a revenue-sharing agreement with the City associated
with alarm permit fees and false alarm charges. Through this agreement, 40% of revenue
received is paid to a Consultant, 60% retained by the City. The deadline for proposals was
June 5. A total of 3 proposals were received and staff is currently reviewing submissions for
responsiveness. Upon completion of review, staff will prepare a report and recommend an
award of contract at an upcoming City Council meeting.
Director’s Notes
June 20, 2018
Page 2
Tony Gwynn 5.5k Run/Walk
A Temporary Use Permit was issued for the Tony Gwynn 5.5K fun run/walk on Saturday,
June 23, hosted by AleSmith Brewing and benefitting the Tony Gwynn Foundation. The
Start/Finish line is at Lake Poway and the course is along Lake Poway Road and Espola
Road. The race organizers will provide traffic control and a notice was mailed to nearby
residents.
CAPITAL IMPROVEMENTS
LED Street Light Conversion Pilot Program
Due to manufacturers discontinuing the current low-pressure sodium street light fixtures, the
City will be converting both residential and arterial street lights to allow for use of LED
fixtures. In order to determine the most desirable fixtures, staff is running a pilot project with
three major suppliers. The first of the three pilot areas were installed last week and the
remaining two areas are anticipated to be installed in the next few weeks. After all three
installations, Councilmembers along with staff from the City Manager’s Office, Public Works,
and Development Services will be given a map of LED locations and asked to view the
fixtures as well as complete an evaluation sheet. Funds for the pilot program and the
complete City conversion will be from the street lighting account.
Swim Center Mechanical and Deck Replacement Project
A portion of the deck concrete was placed last week and found to be of poor quality. Staff
has held several meetings with the contractor to determine next steps for the pool deck. Tile
will be placed in the restrooms starting this week and installation of the new pool lights has
begun. Spray zone features have been delivered to the site. With the assistance of Public
Works staff, one of two sewer connections has been completed and the second is being
installed.
Pomerado Reservoir Rehabilitation Project
The reservoir is back in service after it was filled last week and all required testing was
completed. A punchlist was created to determine any outstanding items that need to be
completed by the contractor.
Buehler Reservoir Rehabilitation Project
Final plans and specs have been received from the Consultant. Staff expects to be
advertising this project for construction later this month.
Community Park Electrical Upgrades Project
Final plans and specs have been received from the Consultant. Staff expects to be
advertising this project for construction later this month.
Director’s Notes
June 20, 2018
Page 3
Lake Poway Bathymetric Survey
The final report was received from the consultant last week. The consultant used information
obtained from sonar and topographic surveys, that they conducted, to determine that the
lake holds approximately 162 acre-feet more water than originally indicated by the record
drawings for the dam. The survey also found that there is approximately 6.4 acre-feet of
sediment in the lake, which equates to just over 10,000 cubic yards. The areas with
sediment are shown on the lake aerial image below.
Water Treatment Plant Tank Farm & Chemical Building Project
The 100% design plans have been submitted for building plan check and routed to Public
Works for final review. Staff expects to be advertising this project for construction later this
month.
Director’s Notes
June 20, 2018
Page 4
Water Treatment Plant Upgrades and PS-1 Electrical Upgrades Project
The switchgear cabinet has been received and is being installed. Once complete, the
contractor will need to coordinate with SDG&E for power switchover. This is the final
remaining item for the project to be considered substantially complete.
LAND DEVELOPMENT
Castiglione Residence
(G17-0008) – City staff has approved the construction change to the grading plans revising
the pad elevation and adjusting the horizontal location of the pad for the single-family
residence on Oak Canyon Road. The Geotechnical Compaction Report was returned with
comments as well as the Certificate of Line and Grade.
Filhart Water Improvements
(WI18 -001 & ESMT18-014) – The water easement documents have been approved and
sent to the grantor for signature. The plans for a water main extension and fire hydrant
installation on Deer Valley Estates associated with the Filhart single-family residence have
been conditionally approved, pending recordation of the offsite water easement.
Lot 8 Murel Trails
(ESMT18-013) – City staff approved the legal and plat for a Brush Management Easement
proposed for the benefit of Lot 8, located on the property to the north of Lot 8.
PanWebster Residence
(G16-0011) – City staff has approved the Certificate of Line and Grade.
Trading Post
(G18-0002, STI18-001, M18-001) – Comments were issued on first review of the grading
and improvement plans along with a lot merger for the mixed-use development located on
Poway Road between Community Road and Bowron Road.
Christensen Residence
(FLD18-0007) – An application for a floodplain development permit has been submitted to
allow ground mount solar to be installed within the floodplain limits for a residence on Twin
Peaks Road.
Mechling Subdivision
(G1603-07 & TTM 06-04) – Redlined record drawings have been submitted for review and
approval of the 10-lot subdivision in High Valley.
Sage Highlands
(G16-0002) – Redlined record drawings have been submitted for review and approval of the
10-lot subdivision near Pomerado Road.
Director’s Notes
June 20, 2018
Page 5
STORMWATER
FEMA Community Rating System
The National Flood Insurance Program (NFIP) provides federally backed flood insurance
within communities that enact and enforce floodplain regulations. To qualify for the NFIP, a
community must adopt and enforce a floodplain management ordinance to regulate
development in flood hazard areas. Additionally, the Community Rating System (CRS) is a
national program developed by the Federal Emergency Management Agency (FEMA)
through which communities can be rewarded with discounted flood insurance premiums by
doing more than simply meeting minimum national standards. To participate in the CRS
program, city staff must implement activities to reduce flood damage to existing buildings,
manage development in areas not mapped by the NFIP, protect new buildings beyond the
minimum NFIP protection level, preserve and/or restore natural functions of floodplains, help
insurance agents obtain flood data, and help residents obtain flood insurance. Through the
City’s participation in the CRS program residents currently receive a 10% discount on their
flood insurance premiums. Each year, the City must recertify that it is continuing to
implement the activities for which it has earned credit and meets the requirements for its
level of participation. Every 5 years FEMA conducts a verification visit with city staff which
involves a detailed review of all credited activities and site visits with FEMA staff and their
specialists. Poway’s 5-year visit occurred on June 15. FEMA will now prepare a letter to
the City summarizing the results of the visit, including any requests for additional information,
after which City staff will have 30 days to respond.
INSPECTION
Ridgeview Industrial Phase II
Kirkham Way (G16-0013) - Building A - Bio-basins are complete. The remaining landscape
and irrigation installation around the building continues along with punch list items. Building
B - The contractor submitted a construction change to lower a section of waterline behind
Building B after it was found that there would not be enough cover over the pipe. The
contractor conducted the pressure test on the lowered line, but the test failed. Excavation
and inspection of joints were performed to try and locate the issue. Grading and placement
of the base pavement for the parking lot improvements continues. Building C - The
contractor is working on bio-basin planting and parking lot striping.
Poway Stowe Properties Crosthwaite Circle
(G17-0001) - After additional flushing and chlorination testing, the new main has been re-
sampled and passed. The contractor has completed the tie in. Last week the contractor
completed placement of two type A 36”x36” storm drain box clean outs, and approx. 100 LF
of 24” SD pipe, completing pipe installation. The contractor backfilled the newly placed A-4
clean out box structures. The contractor has begun work on the proposed keystone walls
east and west of the project and began concrete loading dock placement.
Director’s Notes
June 20, 2018
Page 6
Sage Highlands
Pomerado Road (G16-0002) - The D-25 sidewalk undercrossing has been placed and the
DG path along La Manda completed. Last week the contractor began street light conduit
placement. Crews placed approx. 200 LF of 2 “conduit along Pomerado Road.
Filhart Residence
Deer Valley Estates Road (G16-0014) - The owner submitted a revision to the grading plan.
The revision allows for additional cuts to generate needed material. Presently the pad is
approx. one foot low but will be near to or at proper grade with the additional material.
Marlow Residence
Deer Valley Estates (G17-0007) - The contractor has completed the over excavation of the
pad area. The project inspector noticed that the contractor had begun clearing a path
through the BCE for the proposed water service. In addition, the contractor placed a large
volume of rock within the BCE on the opposite side of the project. The owner was issued a
stop work notice for both issues.
Poway Tech Center West
Flint Place, Dearborn Place, Paine Place (G17-0003) (WI18-002) - The project inspector
held the preconstruction meeting for the change of work and the additional work to the water
line. The contractor has located and identified the existing main and connection points. The
contractor has hot tapped the city’s existing water main for the proposed services to Lots 1,
12.13. and 18. Tilt up construction and slab placement continues as does the onsite storm
drain installation.
Bourgeois Residence
Millards Road (G15-0003) - Last week the project inspector was on site to review work being
performed near the BCE to the west of the Lot. The Lot has been purchased and the new
owner has begun excavation for the septic systems percolation test. Clearing and excavation
looks to have crossed into the BCE. In addition, located further to the east the owner has
requested to relocate a portion of the BCE to accommodate the storm water basin location.
The contractor was issued a notice requiring staking to confirm the BCE location. The owner
will also need approval from the State of California allowing relocation of the BCE.
Near Tamid Synagogue Preschool
(CUP17-001) - The preconstruction meeting for the pre-school has been held. Construction
has begun.
PanWebster
SFR Belvedere Drive (G16-0011) - The contractor has completed earthmoving, wall
construction, brow ditch placement and is currently working on the shared driveway access
road.
Director’s Notes
June 20, 2018
Page 7
SCHEDULED ROAD/LANE CLOSURES
Possible lane closure on La Manda, Pomerado Road and Casa Avenida, all lanes,
for work related to the Sage Highlands Project.
Possible lane closure on Kirkham Way between General Atomics Way and Stowe
Drive, both directions, for work related to the Ridgeview Industrial Project.
Lane closure Twin Peaks at Silver Lake, Twin Peaks at Community Rd and Twin
Peaks at Midland Road for work related to the Traffic Signal Controller Upgrades
project.
Lane closure Stowe Drive between Community Road and Danielson Street both
directions for work related to the SDG&E electrical line project design.
Lane closure Powers Road southbound direction for work related to the Powers Road
Neighborhood Sidewalk Project.
Lane closure Pomerado Road northbound lanes between Stone Canyon Road and
Gateway Park Road for work related to Cox Communications upgrade project.
Lane shift Espola Road southbound lane between Del Poniente Road and Twin
Peaks Road for work related to the Espola Road Safety Improvement Project.
Lane closure Espola Road northbound and westbound lanes between Lake Poway
Road and west City limits for work related to the SDCWA Cathodic Testing. Testing
would be taking place from 6/18 - 6/22 Mon.-Fri. standard working hours.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Donna Goldsmith, Director of Finance
DATE: June 20, 2018
SUBJECT: Finance Department Director’s Notes
Finance
• The FY 2018-19 Comprehensive Financial Plan was adopted by City Council on June 19.
• The job announcement for Finance Manager was posted on 05/08/18. The current
Finance Manager, Andrew White, is retiring in January 2019. As part of the proposed FY
2018-19 budget, funds were approved to provide for an overlap between Andrew and the
new Finance Manager. Selection interviews are scheduled for Tuesday, July 3.
Information Technology
• Council Chambers AV System Upgrade – Majority of work completed; Additional fine
tuning of the audio and lighting is ongoing. In addition, the touchscreen for controls on the
Directors’ side of the dais will not be delivered and installed until the end of July.
• The Munis Overview and Requisition & Invoice Processing Trainings were held over the
past couple of weeks, while the Workflow & Budget Analysis Trainings will continue this
week in preparation for “go-live” scheduled for July 2.
General Services
Bid Openings:
Bid Number Project Title Bid Opening
Engineer's
Estimate
Current
Project
Balance
Awarded
Bid
Awarded
To
City Council
Award Date
BID-18-025
Street Lighting, System
Maintenance &
Emergency Repairs
7/12/18 @ 3 p.m.
(Council Chambers)Hourly $218,580 TBD TBD 8/7/18
BID-19-001
Buehler Reservoir
Rehabilitation Project
7/30/18 @ 4 p.m.
(Council Chambers)$700K $947,660 TBD TBD 8/21/18
Finance Department
Page 2 of 2
Service Proposals:
RFP Number Project Title
Submittal
Deadline
Engineer's
Estimate Budget Awarded To
City Council
Award Date
RFP-18-018
Agricultural Pest Control
Services TBD Under $50K $31,914.00 TBD TBD
RFP-18-022
Lake Poway Concession
Services 7/10/18 N/A N/A TBD N/A
RFP 19-001
Architectural Design Services
for PCPA - Fire Curtain and
Smoke Vent 7/12/18 $72K
$210,000
(after July 1)TBD 8/7/18
RFP-19-002
As-Needed Real Estate &
Financial Consultant Services 7/16/18 N/A $10k per year TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: June 20, 2018
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
New Hires
Name Position/Title Department Start Date
Brandon Burrow Water Treatment Plant Operator I Public Works 7/2
Kathy Makepeace Administrative Assistant III Public Works 6/25
Bryan Mangiliman Water Meter Reader Public Works 7/2
Sonny Ruiz Stormwater Maintenance & Construction
Worker I
Public Works 7/2
Jon Wagner Seasonal Parks Maintenance Public Works 6/20
Open Recruitments
No. Dept. Title Type
Open Close
1 CS Box Office Attendant Part-Time Temporary 1/17/17 Continuous
2 CS Dock Attendant Part-Time Temporary 3/15/17 Continuous
3 CS Front of House Assistant Part-Time Temporary 5/1 Continuous
4 CS Lifeguard Part-Time Temporary 3/19 Continuous
5 CS Stage Technician Part-Time Temporary 6/15/17 Continuous
6 CS Recreation Leader I Part-Time Temporary 4/23 Continuous
7 CS Recreation Leader II Part-Time Temporary 4/19 Continuous
8 DSD City Planner Full-Time Regular 6/18 Continuous
9 DSD Senior Planner Full-Time Regular 6/7 7/6
10 FIN Finance Manager Full-Time Regular 5/8 Continuous
11 SS Fire Engineer/Paramedic Full-Time Regular 6/18 7/16
Recruitments In Progress
No. Dept. Title Type
Open Close
1 DSD Assistant Engineer Full-Time Regular 3/7 3/29
2 PW Seasonal Parks Maintenance
Part-Time Temporary 4/10 4/22
3 PW Sr. Management
Analyst/Management Analyst -
Utilities (Depending on Qual.)
Full-Time Regular 5/7 6/1
6 PW Wastewater Utilities Worker I/II Full-Time Regular 5/24 6/19
HR & Risk Management Director’s Notes June 20, 2018
Page 2
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 PW Parks Maintenance Worker I Part-Time Regular TBD TBD
2 SS Firefighter/Paramedic Full-Time Regular 7/22 7/27
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Michael Obermiller, P.E., Director of Public Works
DATE: June 20, 2018
SUBJECT: Public Works Department Bi-Weekly Report
(June 4, 2018 – June 17, 2018)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs sq. ft. 28,122 Repaired a pothole on Twin Peaks Road - 2 sq. ft.
Paved a Water Utility Trench on Espola Road -
100 sq. ft.
Paved a Water Utility Trench on Kingman Road -
(private) 20 sq. ft.
Zone #1 Deep Patch Paving in Lake Poway Park
- 28,000 sq. ft.
Concrete Fence Repairs - Changed out one cement post and seven rails on
Midland Road.
Crack Seal sq. ft. 35,792 Zone #1 – Lake Poway Park, Espola Road and
Chabad Way
Debris Cleanup 2 Cleaned up rocks from Oak Knoll Road, on
Pomerado Road and after an accident on Old
Pomerado Road.
Miscellaneous 3 Attended an equipment show and training in
Escondido, re-chalked the Farmer’s Market
parking lot on Midland Road. One employee
attended two days of Class A driver’s training at
Lake Poway.
Special Events 1 Poway High School Graduation – provided, set up
and tear down of traffic control for event.
Signs 1 Repaired a wooden informational sign on Scripps
Poway Parkway.
Vegetation 2 Completed seven tree trims and sidewalk
vegetation abatement tasks on Poway Road,
Garden Road and Espola Road. Cleaned up a
fallen tree on Gregg Street.
Stormwater & Flood Control
Inlet Inspections 49 Throughout Poway
Inlet Cleaning 70 Throughout Poway
Install Inlet Stencils 31 Throughout Poway
Public Works Department Report /June 20, 2018 / Page 2
Work/Description Units Location/Description
Equipment Training 1 North Poway
Work Orders 151
Vehicle & Equipment Maintenance
Regulatory Inspections - 100% Compliance
Work Orders 35
Scheduled / Unscheduled 20/15
Facilities Maintenance
Electrical & Lighting 9 Replaced GFI’s at the Lake Concession and
Veteran’s Park. Repaired a speaker at Veteran’s
Park. Replaced a light bulb and ballast for
Development Services over the counter, reset a
timeclock and replaced lightbulbs at Garden Road
Park. Checked gate issue at Crosthwaite –
Superior Gate was called out to repair with our
assistance. Installed a solar light outside of the
Hamburger Factory by the grease trap area.
Repaired an exhaust fan in the restroom at Fire
Station 1.
Plumbing/HVAC 32 Unclogged one sink in the men’s and one in the
women’s bathroom at the Senior Center, a toilet
at the Auditorium, a drinking fountain and the
men’s restroom toilet (two times) at the Library,
the urinal at Community Park Ballfield and
another inside the park. Repaired a dripping
spigot at Fire Station 1 and replaced one at
Starridge Park. Repaired a leaky sensor on the
urinal in the Hamburger Factory restroom.
Repaired a wax ring on a toilet in Public Works
Operations and repaired a urinal at the Water
Treatment Plant. Rebuilt the flushometer at Lake
Poway. Repaired a leaking sink at the Library
and performed drain work at City Hall in the
men’s, upstairs restroom.
Responded to a report of no air conditioning in
Council Chambers’ audio/visual room and reset
the system. Checked the air conditioning in the
Public Works Operations Center, called AO Reed
out to repair.
Checked out water damage at Fire Station 2 and
discovered mold. ATI was contracted to abate
the mold. Met with Ontario Air and repaired
VAV’s 1-20, 1-26, 1-29, 2-6, 2-16, 2-40 and 2-45
and worked on 2-47 but could not repair. Met
with AO Reed for a quote to upgrade the
plumbing in Fleet Vehicle Maintenance.
Inspected the new plumbing at the Pool in
Community Park. Verified the boiler stack repair
at City Hall.
Public Works Department Report /June 20, 2018 / Page 3
Work/Description Units Location/Description
Miscellaneous 14 Picked up a sign from Statewide for Old Poway
Park and installed the sign on a rope bollard.
Replaced a broken board in the boardwalk at Old
Poway Park. Hung up “Movies in the Park”
banner. Cleaned and resealed the Community
Park Bridge, Community/McKenzie Bridge,
Carriage Bridge and the Bridge at Old Poway
Park by the Train Barn. Continued to assist the
Fire Department with researching new locks.
Repaired a door that was not closing in Council
Chambers. Repaired a door at Public Works
Operations Lounge and the Warehouse.
Replaced a toilet seat at the Library. Removed a
councilmember’s name tag and picture from City
Hall. Moved a picture from active in non-active at
Council Chambers. Repaired door adjusters at
the Auditorium.
Work Orders Completed / In
Progress
47/8
Work Orders Scheduled /
Unscheduled
44/11
Parks, Trails & Landscape Maintenance
Adobe Ridge Neighborhood Park - Trimmed shrubs and cleaned up planters.
Completed the installation of the new irrigation
controller.
Arbolitos Mini Park - Performed herbicide application.
Arbolitos Sports Fields - Replaced broken fence posts near the restrooms
and installed a newly updated rules and
regulations sign.
City Hall - Inspected the irrigation and performed minor
repairs as needed. Continued cleaning up the
planters.
City Owned Properties - Performed herbicide application on the open
property across from Fire Station 2.
Dog Park - Mowed and edged along the fence lines.
Fertilized Pen #3.
Garden Road Park - Replaced one damaged play panel and one swing
seat on the playground equipment. Performed
weed abatement along both fence lines.
Hilleary Park - Inspected the irrigation, adjusted and changed
nozzles adjacent to the apartments. Replaced a
broken head along the walkway.
Lake Poway Park - Stored 30 cases of doggie bags in the storage
facility. Replaced two parking lot fence posts.
Assisted the Calsense contractor with installation
of a larger communication antenna on the Pavilion
building and completed wire repairs to two
irrigation valves. Supported multiple school
Public Works Department Report /June 20, 2018 / Page 4
Work/Description Units Location/Description
groups that were celebrating the beginning of
summer. Delivered and set up the 20x20 canopy
in preparation for Summer Camp next week.
Repaired three bucket swings in the upper
playground.
Old Poway Park - Cleaned out the planters adjacent to the flag pole.
Performed irrigation repairs in the green park.
Replaced broken slats on the gazebo. Hedged
around and began renovating the Victorian
benches around the carriage turn around.
Sprayed for weeds along the creek.
Poway Oaks Neighborhood Park - Replaced several turf irrigation heads.
Silverset Park - Replaced several turf irrigation heads. Removed
damaged pressure release valve on a drip
irrigation line. Replaced a broken soap dispenser
in the restroom.
Starridge Park - Performed routine mowing and edging and
replaced the basketball rim.
Sycamore Creek Park - Replaced several turn irrigation heads in
Sycamore East.
Valle Verde Park - Removed two fallen tree branches. Dragged the
ballfield filling in low areas and removing grass
and weeds. Applied herbicide and temporarily
installed a battery irrigation controller until the
new one is repaired in the Pocket Park.
Continued to lower the drip irrigation lines to just
below the surface and covered with mulch.
Miscellaneous Parks - Continued to complete housekeeping chores in
the Community Park shop and yard. Assisted the
contractor with removal of one of the existing
barbeques at Aubrey Park and replaced three
missing barbeques.
Iron Mountain Trail - Delivered a yard of soil for an Eagle Scout project.
South Poway Trail - Sprayed for weeds between the tunnel and the
South Poway Staging Area.
Pomerado Trail - Sprayed for weeds on the trail leading to La
Manda Drive.
Miscellaneous Trails - Cleaned up excessive trash left in the South
Poway Staging Area.
Contract Inspections - Janitorial, landscape maintenance, bus stop, citrus
groves, traffic signal street light paving contract
inspections all conducted. Also, a termite
inspection at Fire Station 1.
Customer Inquiries 25
Streetlight Issues 5
Traffic Signal / Emergency 2 Timing issue at Pomerado and Ted Williams, loop
issues at Espola and Summerfield.
Public Works Department Report /June 20, 2018 / Page 5
Work/Description Units Location/Description
USA Mark-Outs 22
Service Requests Work Orders 8 New plants were installed on the median by
Walmart and in the Sycamore Creek bare areas.
Serviced fire extinguishers at Fire Station 2, City
Hall, Kumeyaay, the Library and Crosthwaite
Materials Handling Yard. Removed a fallen tree
branch along Twin Peaks Road and Deerwood
Street. Worked on the irrigation at Silverridge
Park. Replaced damaged vegetation on Poway
Road near the median at Iola Way. Conducted
pre-con meeting for General Maintenance
contract.. Conducted panic button testing at
Public Works Administration. Worked on maps for
fire extinguisher locations. Met with Agricultural
Pest Control to assess rodents at Fire Station 2.
Added/removed staff from security systems.
Worked on a tree removal permit for 23 dead
trees. Installed an electric meter at Scripps
Poway Parkway and Kirkham Road. Cleaned up
Adobe Ridge median. Completed work on
recommendations for 86-1 and 83-1 for upcoming
meeting.
Emergency Response
Emergency Response Call-outs 15 Three incidents of patrons locked in at Blue Sky
Nature Preserve. Called to Poway Irish Pub
regarding a sewer issue; discovered not on City
side. Two incidents of street light poles being
knocked over by vehicle accidents – Siemens was
called to respond. Three incidents of debris in the
road; sheet of plywood on Twin Peaks Road,
wood flooring in the road and a large eucalyptus
branch down at Twin Peaks Road and Deerwood
Street. Six water distribution responses; three
broken lines, two water meter leaks and one no
water.
UTILITIES
Water Distribution System Operations
Mark-Outs 84 Various locations
Distribution Maintenance 394 1100 Zone
Water Shutdown 1 Recycled Water, Kirkham Way
City-Owned Backflows Tested 6
Easements Mowed 4 Alta Mira, Del Poniente, Dos Amigos Way, Lake
Poway
City-owned Backflow Replaced 1 Poway Road median
Meter Installation 1 Recycled water, Community Road
Large Meter Test 1
Private Well Sampling (Salt & Nutrient Plan) 4
Public Works Department Report /June 20, 2018 / Page 6
Work/Description Units Location/Description
Water Treatment Plant and Utility Systems Operations
O&M Facilities Inspected Weekly 21 Reservoirs and pump stations: Inspected fencing,
gates, pump packings, motors, facility structure
and surrounding areas.
Lake Poway Rainfall (inches) 0.00 Total Year-to-Date Rainfall, FY18 = 5.47 inches
Lake Poway and Poway Dam - Monitored lake level, rain gauge and evaporation;
obtained end-of-month dam piezometer reads;
performed maintenance on lake compressor.
Water Treatment Plant - Flushed ammonia lines daily; changed out
chlorine cylinder; accepted breathing air, alum,
and ammonia deliveries; greased flocculation
motors; replaced irrigation box for ¾ ball valve
near flash mixer; troubleshot call-out device on
alarm computer; performed end-of-month reads
for monthly report; fabricated and welded shelving
for maintenance facilities; completed truck lift tool
rack fabrication and replaced 12 air vent filters;
PSM/RMP annual training and review.
Reservoirs Performed routine water quality sampling from
various reservoirs and performed mandated
monthly inspections.
Pomerado: Continued RTU cabinet and electrical
panel and new PLC1100 installation; welded new
stand brackets for PLC box; repaired ½” PVC line
broken by contractor and pumped out drain vault.
Welton: Deployed generator to operate altitude
valve due to power failure.
Heights Lower: Mixer failed due to bad meg
motor.
Pump Stations - Raw Water No. 1 and Camelback: Prepped and
primed facilities for painting and applied first coat.
Cloudcroft and Old Coach Way: Rebuilt pilot
control valves; adjusted pressure to
specifications.
Camelback: Added oil and cleaned pump #3.
Eastvale: Cleaned out plugged water end of sight
glass for hydro tank.
Community Road: Installed door stops on east
and west side doors.
Gregg Street Potable storage room: Installed
new welding table and storage shelf for sewer
sampler.
Pressure-Reducing Stations - North Vista Poniente: Investigated pressure
setting.
Distribution System - Monitored and documented water quality and
performed residual testing at Citywide locations.
Public Works Department Report /June 20, 2018 / Page 7
Work/Description Units Location/Description
North Poway Sewage Lift Stations/FS
#2
- All: Performed odor control maintenance.
Camino del Valle: Painted pumps, gate valves
and check valve; and installed new lug kit to
generator breaker.
Highlands Ranch: Pumped out wet well level for
SDG&E outage and transported pedestal to
powder coating service.
Collection System Maintenance
Mainline Flushing (l/ft.) 778 Zone 38C, Whispering Tree Lane
High Frequency Flushing (l/ft.) 9,155 Various locations
Lateral Installations 2 Completed Community Pool bathrooms’ sewer
lateral installations.
Customer Service 1 Community Pool/north bathroom
Recycled Water System
Site Inspections 10 South Poway Business Park
4-Year Testing 4 General Atomics Way, Gregg Court, Kirkham
Way, Stowe Drive
Plan Review 6 Brookprinter Place, Danielson Street, Lake Poway
Road, Poway Road (2), Kirkham Court
Customer Service 1 Community Court
Fats, Oils, Grease (FOG) Program
Business License Review 9 Kirkham Court, Pomerado Road (3), Poway Road
(2), Gregg Street, Danielson Street, Kirkham Way
Site Inspection 3 Pomerado Road, Poway Road (2)
Issue FOG Permit 1 Poway Road
Customer Service 1 Poway Road
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Mark A. Sanchez, Director of Safety Services
DATE: June 20, 2018
SUBJECT: Safety Services Management Staff Notes
_____________________________________________________________________
FIRE DEPARTMENT
Incidents
Between Monday, June 4, and Sunday, June 17, Poway fire and paramedic crews
responded to 181 incidents of which 11 were medical aids.
TRAINING
Training Hours
Between Monday, June 4, and Sunday, June 17, personnel completed 920 hours of
training and activities. Topics included 366 hours of company training, 203 hours of facility
training and 100 hours of driver/operator training.
DISASTER PREPAREDNESS
Activities – Susy Turnbull
Attachment: Sheriff’s Activity Reports
Date Activity
June 5 Attended PNEC board meeting
June 5 Attended MUNIS training
June 6 Attended countywide Table Top Disaster Exercise Drill at Balboa Park Club
June 6 Hosted CERT Team Lead meeting
June 7 Hosted Interfaith Disaster Council Preparedness Seminar
June 8 Meet with Charlie Ristorcelli and Captain Andy Page to discuss Field Day
(June 23/24)
June 12 Attended MUNIS training
June 13 Attended Effective Presentation Training
June 13 Hosted CERT training “Stop the Bleed,” 31 members attended
June 14 Met with leadership from Community Food Connections to discuss emergency
food supplies in disaster in Poway.
SSD Management Staff Notes
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SSD Management Staff Notes
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