Directors' Notes 10-10-18CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Nancy Neufeld, City Clerk
DATE: October 10, 2018
SUBJECT: City Clerk’s Office Notes (September 26 – October 10, 2018)
PUBLIC RECORDS REQUESTS
Completed:
Pending:
LEGISLATIVE
City Council
October 16, 2018 – Council Meeting Agenda Packet prepared and distributed. Deadline Reminder
Agenda reports for the Wednesday, November 7, 2018 City Council Meeting are due Monday October 22 by 9:00 a.m.
Name Subject of Request
Steve Meyers Clarified by Eric Heidemann; Consumption Records are requested
IMS Info Firms Awarded Contracts for Mickey Cafagna Cost Construction Services
and Community Park Electrical Upgrades Project
Wayne Cuthbert Tree report, watering schedule, LMD related docs, etc. for 14042 Dogwood
Road, LMD 86-1
Kent Brooks Notices & stop notices for open code cases re: 13822 Northcrest Lane
DMG Open Fire Code Violations 13851 Danielson St.
AEI Consultants Building permits and Certificate of Occupancy 13851 Danielson St.
Judith LaBarbera Code Compliance Complaints 12834 Indian Trail 04/2011-09/2018
Kent Brooks Building Permits for 13822 Northcrest Lane
GG Homes Open Residential Code Violations 08/20/18-09/21/18
Marshall Stanek Red Tag Open Violations from 01/01/17-Present
K&S Engineering Grading/Improvement Plan TM 84-04-1 (Danielson Court)
Name Subject of Request
Jonathan Ryan #1 & #2 All City Councilmember Emails; City Employee Emails (listed)
LexisNexis Online Researching Contracts
Sprint AT&T Plans for 12700 Sage Crest Drive
Sprint AT&T Plans for 13742 Celestial Road
ADR Environmental
Group
UST's, Hazardous Material, etc. RE: 12257 Old Pomerado Road
Jim Buckley Diamond Environmental Services Contract
City Clerk’s Office
Notes – October 10, 2018
Page 2
NOVEMBER 6, 2018 ELECTION
1st Pre-elect Campaign Statements were filed in the Clerk’s office on September 27th. The 2nd Pre-
elect Campaign Statement will be due October 25, 2018. This statement covers the period from
September 23 to October 20, 2018. This will be the last Form 460 reporting until the end of the year.
RECORDS MANAGEMENT
Citywide Records Management Training was held Oct. 3rd and 4th in the Council Chambers. Training
was conducted by the City’s records consultant Diane Gladwell. Approximately 34 employees attended
the full manual training and an additional 23 attended the portion specific to E-mail/Electronic Records.
Evaluations have been positive and a reminder will be sent out encouraging those who haven’t completed
their evaluation to turn in their form. Thanks to Lawrence Brillon and Brad Rosen for making sure the
sessions were recorded on video for future employee reference.
Sept. 26 – Oct. 10, 2018 Fiscal Year To Date
Agreements Processed 8 45
Legal Ads Placed 6 35
Recorded Documents 11 49
Council Meeting DVDs 0 0
Notary Requests 0 3
Oaths of Office Administered 3 29
Subpoenas/Summons Processed 1 4
Public Records Requests 11 70
Permanent Records Archived 659 1815
Election Related Inquiries 5 16
CITY OF POWAY MEMORANDUM
TO: Tina White, City Manager
FROM: Brenda Sylvia, Director of Community Services
DATE: October 10, 2018
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Events Date Time Location
Fall Camping Series Oct 19-20 5pm-10am Lake Poway
Teen Glow-in-the-Dark Dodgeball Oct 20 5pm-9pm Meadowbrook
Gym
Hoot, Howl, and Prowl Oct 20 5:30pm Blue Sky Reserve
Kid’s Night Out Nov 2 4:30-9pm Comm Park
In the Park Series: Dinosaurs Nov 12 10am-12pm Comm Park
Winter Class Registration Nov 13 7:30am
Online or In-
Person at City
Hall
• Adding new and appealing class offerings not only keeps our programs fresh, but also
attracts first-time customers! The new PiYo Live fitness class, which is a Pilates and yoga
combined workout, has drawn 15 participants, five of which have never taken a Community
Services class before.
• The Poway Center for the Performing Arts (PCPA) features rotating art exhibits throughout
the year providing the community a free opportunity to view collections from professional
artists. This month, the PCPA is proud to display a variety of styles and mediums from
Momo Becissa, Rit Mishra, and Christopher Polentz. November will feature an exhibit of
beautiful, handstitched quilts from Friendship Quilters of San Diego.
• The annual Rendezvous in Poway brought history to life this past weekend. On Thursday
and Friday, over 1,000 school students toured historical encampments, panned for gold,
and got a taste of the wild west. The excitement continued Saturday and Sunday with train
robberies and gun-fighting reenactments for the general public. Approximately 3,000
attended.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Bob Manis, Director of Development Services
DATE: October 10, 2018
SUBJECT: Director’s Notes
PLANNING
The Hop Stop, 14055 Midland Road
The City received notification of a permit application to the California Department of Alcoholic
Beverage Control (ABC) Board for The Hop Stop located in the Old Poway Village Shopping
Center. The ABC is asking to verify that the zoning will allow the business. In previous
discussions with the applicant, The Hop Stop will be a brewpub offering food and craft
beer. They will be adding an outdoor dining area along with other exterior modifications that
will require a Minor Development Review Application.
Proposed Express Tire Demo and Rebuild, 12619 Poway Road (PA18-009)
A pre-application was received on September 6 to replace the existing Express Tire facility
with an expanded 6,927 sf tire retail sales and service center and a 3,600 sf retail center.
The project will need to be modified to comply with rear setback requirements to keep the
rear building face away from future residents to the south. Frontage improvements are also
required to have a storefront facing Poway Road. Should this project go forward to a formal
application, it would be subject to City Council approval of a Conditional Use Permit
application.
Proposed Commercial Building, Creekside Plaza, 13409-13589 Poway Road (PA18-011)
A pre-Application was received on September 27 for a new 5,000-square-foot retail building
in the middle of the existing parking area closest to Chipotle Mexican Grill. This is feasible
because the overall number of required parking spaces for the center has been reduced
because fewer seats will be provided within the renovated movie theater and reduced
parking standards have been established for restaurants with the Poway Road Corridor
Specific Plan. Should this project go forward to a formal application, it would be subject to
City Council approval of a Development Review application.
Vacant Lot on St Andrews Drive
The City received a Minor Development Review Application (MDRA) for the development of
a vacant lot on St. Andrews Drive near the intersection of Del Paso Drive. This lot has
remained undeveloped since the creation of the Stone Ridge development, due to its steep
slope. The development proposes a 2,286 sq ft building, including an Accessory Dwelling
Unit (ADU) that will be built into the hillside with decks on the front and rear of the home.
Director’s Notes
October 10, 2018
Page 2
CAPITAL IMPROVEMENTS
Traffic Signal Controller Upgrades
A change order has been approved to drill the hole for the new traffic signal pole on the
southeast corner of Community Road and Twin Peaks Road. The contractor is entering into
an agreement with a sub-contractor and scheduling the work to take place this month. The
contractor has removed a damaged tree at the intersection of Silverset Street and Twin
Peaks Road after receiving a correct work notice to remove it.
Poway Dam Inundation Map
Final comments were provided for the Inundation Map and Technical Study and are being
addressed by our consultant. The consultant will provide a hard copy of the final version for
City Submittal to the Division of Safety of Dams (DSOD). The consultant submitted the draft
Emergency Action Plan and a review meeting with Public Works and Safety Services is
scheduled for October 9.
Limited Hydraulic Study – Exposed Sewer near Martincoit
After meeting with Public Works and reviewing our consultant’s report on preliminary sewer
designs, it was decided that the City would pursue a permanent sewer replacement design
which combines a portion of trenchless and open trench installation. The consultant
completing the study will provide an updated report with preliminary estimate. Temporary
solutions to protect the exposed sewer are also being explored by our consultant. Staff will
be pursuing additional survey work by an as-needed survey consultant to determine the
extent of existing easements in relation to the proposed replacement.
Alta Mira Reservoir Rehabilitation
All repair items have been completed and only punch list items remain. This week the
reservoir will be filled and the first of two tests will be completed. The second test will be
completed next week. It is anticipated that the reservoir will be back in service by October
19.
Swim Center Mechanical and Deck Replacement
The contractor continues to work through the punch list. To date, they have completed
approximately 50% of the punch list items. The contractor requested final Building
Department inspection, which was conducted on October 9. Thirteen items were noted.
County Health also has a follow-up inspection the week of October 17. The equipment
startup has begun, and staff will be trained on the operation of the equipment this week. The
contractor has started delivering the project closeout binders.
WTP Rehabilitation and PS-1 Electrical Upgrade
The final task to repair the trenches in the parking lot next to PS-1 will be completed this
Tuesday. The removal of the old switch gear was accomplished last week. This project will
be complete by the end of this week.
Director’s Notes
October 10, 2018
Page 3
Carport Mounted Photovoltaic System – PCPA Monthly Report
For the month of September 2018, the PCPA Carport PV system was estimated to produce
97,020 kWh (red line on both graphs) but in fact produced 92,077 kWh (blue bars on both
graphs), which is less than anticipated. During September 2018, the system over-produced
all but 11 days. The 11 days where the system under-produced are shown on the first graph
as blue bars below the red line and were overcast for longer periods in the morning and
earlier in the evening than historically typical for the month of September. All mechanical
systems appear to be functioning properly (orange line on both graphs). Overall, we are on
track to meet our production goals for the year. The annual reconciliation for the system,
also called “True up”, analyzes the system production in relation to usage for annual bill
credits. The City’s consultant is currently analyzing the data which will be provided to
SDG&E, by the City, in early November.
SEPTEMBER 2018 MONTHLY PRODUCTION TOTAL PRODUCTION SINCE SYSTEM OPERATIONAL
LAND DEVELOPMENT
Filhart Residence Water Improvement
City staff is working with the Engineer of Record to accept a re-design of the proposed water
main along Old Coach Road due to a utility conflict found during construction. The goal is
to handle this change in the field and document the change in the record drawings as
opposed to processing a construction change and causing additional delays.
Director’s Notes
October 10, 2018
Page 4
Ridgeview Industrial II
The applicant submitted revised grading and improvement plan record drawings for review
and approval for the construction of three industrial buildings on the south side of Kirkham
Way near General Atomics Way. The record drawings have been accepted. Staff is
processing the documentation for release of securities and has scheduled improvement
acceptance for the November 7th City Council Meeting.
Mansur Parking Lot
The applicant has submitted a grading package for first review to add a small parking lot on
a property next to the liquor store at the corner of Garden Road and Claire Drive. The
parking lot will be used to store U-Haul rental vehicles.
Bazaz Residence
Grading plans for third review have been submitted to the City for the proposed single-family
residence on Coyotero Drive. The submittal included the revised grading plans, Storm Water
Quality Management Plan, and Hydrology report.
STORMWATER
Trash Amendment
The San Diego Regional Water Quality Control Board issued Final Order No. R9-2017-0077
for Control of Trash in Discharges (Order) on June 2, 2017. The order requires all Municipal
Separate Storm Sewer System (MS4) permittees within its jurisdiction to select either Track
1 or Track 2 for implementing trash reduction measures within three months of Final Order
issuance. The City had previously chosen Track 1 for compliance with the Order. Track 1
will require the installation and maintenance of full-capture devices in all storm drain inlets
within priority land use areas. The full-capture devices will eliminate trash greater than 5mm
in size (essentially capturing anything larger than a cigarette butt) and prevent it from
entering the storm drain system. The Order requires MS4 permittees to submit a
jurisdictional map identifying Priority Land Use areas, the corresponding storm drain
network, along with proposed full capture system installation locations and the associated
drainage areas for those locations. This jurisdictional map is due December 3, 2018 to the
Regional Board with full implementation within 10 years. Staff is currently working with D-
Max Engineering to finalize the jurisdictional map for the December 3rd submittal. A time
schedule for full compliance must also be provided, including interim milestones, with a
completion date no later than December 2, 2030.
Over-Irrigation Audit
The San Diego Water Board completed a program audit of San Diego County Copermittees
to assess each jurisdiction’s program effectiveness to prohibit over-irrigation. The San
Diego Water Board has identified non-storm water discharges resulting from over-irrigation
as a source of pollutants to receiving waters. The audit evaluated the City’s Jurisdictional
Runoff Management Plan (JRMP), ordinances, public outreach and education program
(available on its website), implementation of its Illicit Discharge Detection and Elimination
(IDDE) and enforcement program, and jurisdictional strategies for active and effective
implementation of provisions set forth in the Municipal Storm Water Permit. The audit found
Director’s Notes
October 10, 2018
Page 5
areas where the City’s program meets the provision requirements and some areas where
the City potentially does not meet the provisions and requires responses in the Annual
Report. City staff is currently reviewing the audit and working to provide revisions to the City
website and overall program in order to comply with requirements.
FEMA - CRS PROGRAM
Flood Protection
City staff has mailed out letters to all residents located within the Special Flood Hazard Area
as defined by the Flood Insurance Rate Maps produced by FEMA. These letters provide
valuable information regarding the property’s likelihood to flooding, knowledge regarding
other flooding hazards around the property, flood insurance, safety tips, drainage
maintenance and how to build responsibly to avoid future flooding. Additional information is
provided to properties that have already flooded repetitively and have filed insurance claims.
INSPECTION
Poway Tech Center West
Flint Place, Dearborn Place, Paine Place (G17-0003) - Bio-basin excavation has begun
while abandonment of existing sewer laterals and water services continue. It was determined
by the City water supervisor that the two existing 6” water lines that were scheduled to be
abandoned do not exist. The contractor is working on subgrade placement, forms for curb
and gutters and concrete placement for parking and drive aisles around buildings 1 and 8.
Tilt up panel installation continues.
Poway Stowe Properties
Crosthwaite Circle (G17-0001) - The site inspector created a punch list to aid the contractor
in completing the project. Minor punch list items were noted and corrected. One remaining
item includes repair of the damaged asphalt slurry in the intersection. The contractor is
scheduled to re-seal the damaged area Tuesday of this week. Once complete, the contractor
will re-stripe the intersection.
Sage Highlands
Pomerado Road (G16-0002 & STI16-001) - Punch lists items for grading and improvements
are nearly complete. The final punch list walk was conducted. During the inspection the
inspector noted that several items remain incomplete. The contractor has stated that the
remaining items are scheduled to be finished by end of next week.
Ridgeview Industrial Phase II
Kirkham Way (G16-0013) (WI16-007) - All Permit related construction is complete with no
further inspections required. The request for occupancy forms for buildings A, B and C have
been signed by the inspector.
Director’s Notes
October 10, 2018
Page 6
Ridgeview II Stockpile
Kirkham Way (G17-005) - All work is complete. The site inspector has signed off the project.
Marlow Residence
Deer Valley Estates (G17-0007) - Crews continue to work on the onsite geo-grid retaining
wall.
Rafail Residence Lot 7 Murel Trail
(ACP18-006/MDRA17-016) - The preconstruction meeting for the administrative clearing
and MDRA have been held.
Filhart Residence
Water Improvements (WI18-001) - After potholing in several locations the owner found the
existing waterline. Now that the line has been located and identified the contractor will
expose the end and begin preparation for connecting.
Tartre Residence
Avenida La Valencia (VAR14-008) - All work on the addition to this single-family residence
is complete. The site inspector has conducted the final site inspection and no further
engineering inspections will be required.
Hosokawa Residence
Belvedere Drive (G15-0012) - The owner has completed all punch list items. The site has
been inspected and no further engineering inspections will be required. The inspector has
signed the occupancy request form.
Director’s Notes
October 10, 2018
Page 7
Affleck Residence
Old Coach Road (G17-0009) - The preconstruction meeting for the grading portion of the
project has been held. Grading has begun.
SCHEDULED ROAD/LANE CLOSURES
Lane closure Twin Peaks at Silverset, Twin Peaks at Community Rd and Twin Peaks
at Midland Road in all directions for work related to the Traffic Signal Controller
Upgrades project.
Lane closure Community Road from Stowe Drive to Twin Peaks Road both directions
for work related to the SDG&E electrical line project design.
Lane shift Espola Road southbound lane between Northcrest Lane and Twin Peaks
Road for work related to the Espola Road Safety Improvements Project.
Lane closures for Footman Lane and Court, Coachman Court, Pedriza Road and
Country Squire Drive all directions for work related to the SDG&E line upgrade.
Lane closure on Garden Road, Fairburn Street, Floral Ave, Aldrin Ave, and Bowdoin
Drive for work related to the SDG&E gas line upgrade.
Lane closure on Poway Road between Bowron Road and Community Road
westbound #1 lane for SDG&E gas line abandonment.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Craig Ruiz, Economic Development Administrator
DATE: October 10, 2018
SUBJECT: September 2018 Economic Development Report
Contacts Phone Meeting Correspondence Grand Total
Current Business 5 2 5 12
Prospective Business 7 6 6 19
Broker 7 4 8 19
Business/Industry Association 5 6 11 22
Grand Total 24 18 30 72
Significant Activities for September 2018
• Staff attended the San Diego Small Business Forum presented by the Federal Deposit
Insurance Corporation. The Forum showcased programs that provide access to capital and
technical assistance to small businesses. The event also provided an opportunity to
participate in a strategy discussion on how to spur small business growth. Staff has shared
the information with Poway small businesses and the Chamber of Commerce.
• Staff participated in a webinar presented by the California Economic Development
Corporation. The webinar discussed best practices when working with International
companies as they decide to locate in the United States.
• Staff met with Chris Sanchez, the Leasing Manager for the Twin Peaks Center (Target
Center). Chris is finalizing a lease with a new restaurant to fill the only vacant space in the
Center. Staff will meet with the new tenant in October to discuss the tenant improvement
process prior to submitting building plans to the City. Staff also toured Atlas Market with the
leasing agent and manager. In October, staff will meet with the owner to discuss marketing
and promotion resources available to the business.
• Staff has been meeting with representatives of T-Mobile to discuss locating a cell tower on
City-owned property. Staff met with the representatives to look at existing examples of cell
towers in Poway and Escondido. T-Mobile has submitted a Pre-Development Application to
begin the review process.
• Staff continues to meet monthly with Guy Asaro, President of Meridian Development, to
receive updates on its plans for the Poway Town Center Development. The extension to the
Exclusive Negotiation Agreement for the project was approved by the City Council at its
September 18 meeting. Staff and the City Attorney are working on the draft Disposition and
Development Agreement to determine the sale and development of the properties.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Donna Goldsmith, Director of Finance
DATE: October 10, 2018
SUBJECT: Finance Department Director’s Notes
Finance
• Munis Implementation Coordinators will be onsite regularly over the next several months with
Finance and HR Staff as we work toward roll out of Payroll in January 2019.
General Services
Bids:
Bid
Number
Project Title Bid Opening Engineer's
Estimate
Current
Project
Balance
Awarded
Bid
Awarded To City Council
Award Date
BID-19-001 Buehler Reservoir
Rehabilitation Project
9/17/18 @ 4:00 p.m.
(Council Chambers)
$700,000 $1,309,108 $1,129,624 AMP United 10/16/18
BID 19-009 Washwater 1 Tank
Rehabilitation Project
10/23/18 @ 3:00 p.m.
(Council Chambers)
$230,900 $286,980 TBD TBD 11/20/2018
BID 19-010 Boulder Mountain
Reservoirs No. 1 & 2
Rehabilitation Project
10/23/18 @ 4:00 p.m.
(Council Chambers)
$588,000 $707,380 TBD TBD 11/20/2018
Service Proposals:
RFP
Number
Project Title Submittal
Deadline
Engineer's
Estimate
Budget Awarded To City Council
Award Date
RFP-19-003 Buehler Reservoir
Rehabilitation Project Coating,
Painting and Cathodic
Protection Inspection
10/23/18 $45,000 $50,000 (same
funding source
as Bid 19-001)
TBD TBD
RFP 19-004 As-Needed Traffic Engineering
Services
9/28/18 N/A $160,000 TBD 11/20/18
RFP-19-005 Boulder Mountain Reservoirs 1
& 2 Rehabilitation Project:
Coating, Painting and Cathodic
Protection Inspection
TBD $40,000 $50,000 (same
funding source
as Bid 19-010)
TBD N/A
RFP-19-006 Washwater 1 Tank
Rehabilitation Project:
Coating, Painting and Cathodic
Protection Inspection
TBD $30,000 $35,000 TBD N/A
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: October 10, 2018
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
Promotions
Name New Position/Title Department Date
Barry Medlin Senior Utility Systems Mechanic Public Works 9/10
Randy Slusher Water Utilities Crew Leader Public works 10/9
Open Recruitments
No. Dept. Title Type
Opened Closes
1 CS Box Office Attendant Part-Time Temporary 1/17/17 Continuous
2 CS Front of House Assistant Part-Time Temporary 5/1 Continuous
3 CS Lifeguard Part-Time Temporary 3/19 Continuous
4 CS Recreation Leader I Part-Time Temporary 4/23 Continuous
5 CS Recreation Leader II Part-Time Temporary 10/10 10/24
6 DSD City Engineer Full-Time Regular 8/23 Continuous
7 FIN Water Meter Reader Part-Time Regular 9/25 10/16
Health & Benefits Fair and Open Enrollment
The 2018 Health & Benefits Fair will take place on Friday, October 12, from 11:00 a.m. to 1:00 p.m. on the patio
outside of Council Chambers, and will include free flu shots to employees and their dependents. Open Enrollment
begins Monday, October 15 and runs through Friday, October 26. In addition to coordinating the Health & Benefits
Fair, the Human Resources team has also planned several different opportunities for employees to learn about their
benefits and make any changes during the open enrollment period.
Presentations will be given onsite at Public Works and the Fire Stations on Wednesday, October 10 and Thursday,
October 11. In addition, the human resources staff will be available to provide hands-on assistance during the
following times and at the following locations:
City Hall, Training Room 1028
Tuesday, 10/23: 9:00 – 10:00 a.m.
Wednesday, 10/24: 3:00 – 4:00 p.m.
Public Works, Ops Lounge
Wednesday, 10/24: 7:00 – 8:00 a.m.
Fire Station 2
Tuesday, 10/23: 7:30 – 8:30 a.m.
Fire Station 3
Thursday, 10/25: 7:30 – 8:30 a.m.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Michael Obermiller, P.E., Director of Public Works
DATE: October 10, 2018
SUBJECT: Public Works Department Bi-Weekly Report
(September 24, 2018 – October 7, 2018)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (80 sq. ft.) 5 Patched around two manhole repairs completed
by the Wastewater Crew on Pomerado Road
(20 sq. ft.)
Paved water utility trench on Twin Peaks Road
(40 sq. ft.)
Paved around two new concrete curb
replacements at Fire Station 1 (20 sq. ft.)
Completed three pothole repairs.
Completed 750 linear ft. of crack sealing on
Sunset View Road.
Debris Removal 7 Cleaned trash along Scripps Poway Parkway
from General Atomics Way to the east City limits.
Collected 27 trash bags and three small dump
truck loads of debris.
Responded to other debris removal calls: sofa,
glass, metal, illegal dump and rocks.
Concrete Repairs (862 sq. ft.) 4 Performed 560 sq. ft. of sidewalk
removal/replacement on Pomerado Road.
Formed and poured 200 sq. ft. of concrete
sidewalk at the Community Park Pool.
Performed 100 sq. ft. of removal/replacement of
damaged sidewalk and curb at Fire Station 1.
Patched two small holes in the sidewalk at
Community Park - Dog Park (2 sq. ft.)
Public Works Department Report /October 10, 2018 / Page 2
Work/Description Units Location/Description
Miscellaneous 18 Removed 18 metal planter box grates along
Pomerado Road and filled areas with topsoil.
Signs 20 Replaced 18 faded “No Parking” signs along Old
Coach Road.
Repaired “No Pedestrian Crossing” sign damaged
by automobile accident at Pomerado Road and
Metate Lane.
Straightened crosswalk sign on Midland Road.
Special Events Dropped off and picked up traffic control for
Poway Rodeo.
Trees\Vegetation 4 Removed dead tree which had fallen at Old
Pomerado Road (18 ft. tall).
Removed branches on sidewalk on Espola Road.
Removed large limbs and branches blocking
sidewalk on Sycamore Avenue.
Cleared branches blocking sign on Sunset View
Road.
Stormwater & Flood Control
Annual Concrete Channel Cleaning
Program
1 Post reporting
Graffiti Abatement 4 Community Park channel to the confluence wall
Annual pre-channel Mowing Photo
Doc
1 Throughout Poway
Annual Channel Mowing 2 Commenced channel mowing on Old Pomerado
Road and Scripps Poway Parkway, moved to
Malabar Drive, then Hilleary Park and Rattlesnake
Creek.
Vehicle & Equipment Maintenance
Work Orders 23 All scheduled preventative maintenance work
orders and Department of Transportation
inspections were completed for the month of
September. All smog tests on light duty vehicles
have been completed for 2018; all vehicles
passed. The report has been submitted to BAR
(Bureau of Automotive Repair), waiting for a
certificate of compliance for 2018.
Scheduled/Unscheduled 14/9
Red Fleet Work Orders 9 All inspections and preventative maintenance
work orders were completed for the month of
September.
Red Fleet Scheduled/Unscheduled 4/5
Facilities Maintenance
Public Works Department Report /October 10, 2018 / Page 3
Work/Description Units Location/Description
Electrical & Lighting 8 Shut off breakers to outside electrical outlets and
replaced four ballasts and 12 lamps at City Hall.
Replaced a light sensor motion detector at Old
Poway Park, installed a new time clock for lake
dock and adjusted time clock at Lake Poway
concession for lighting. Changed out 22 lights
and ballasts at the Water Treatment Plant with
assistance from Neal Electric. Repaired the gate
entry pad at Crosthwaite and worked on
remotes/doors at Fire Station 1.
Plumbing/HVAC 15 Unclogged a sink and repaired two disposals at
City Hall. Installed a new air conditioning unit at
the Lake Poway crew shed and caulked around
the new unit. Checked out a leaky urinal at
Silverset Park, repaired a faucet at Lake Poway
concession, repaired a faucet at Hilleary Park,
repaired the flush valve on a toilet at Valle Verde
Park. Repaired a urinal at the Poway Center for
the Performing Arts. Replaced a handle stop on
a shower at Fire Station 3, repaired chemical
pumps for the washer at Fire Station 3, searched
for alarm/battery backup on the HVAC at City
Hall. Met with AO Reed regarding repair of AH 2
at Fire Station 3, repaired sinks at Fire Station 3
and repaired urinal at Fire Station 1.
Miscellaneous 21 Assisted with moving furniture at Public Works
Administration building in preparation for painting.
Attended lockout/tagout training. Installed locks
on file cabinets in the City Clerk’s office.
Repaired a movable wall at the Senior Center,
boarded up windows at Templars hall, repaired a
soap dispenser at City Hall, installed a new
exhaust fan at Lake Poway Recreation office.
Greased the box car door at the train depot,
installed a new restroom door lock at Lake Poway
Pavilion, replaced a refrigerator filter at City Hall
and ordered two igniters for the oven at Fire
Station 3. Replaced a broken bollard at City Hall,
had new loops installed in the gate at Crosthwaite
Materials Handling Yard. Checked out water on
floor in the Library restroom, opened buildings
and assisted Vinyard doors with door servicing.
Finished keypad installation on door at Fire
Station 2, checked and degreased hood fan at
Fire Station 3. Received a DMV physical. Met
with Coastal Appliance to repair the Library’s
refrigerator, repaired a door latch at the Museum
and disabled the gate timer at Fire Station 3.
Public Works Department Report /October 10, 2018 / Page 4
Work/Description Units Location/Description
Work Orders Completed / In
Progress
40/4
Work Orders Scheduled /
Unscheduled
40/4
Parks, Trails & Landscape Maintenance
Arbolitos Sports Park Removed multiple incidents of graffiti in the men’s
restroom.
Arbolitos Mini Park Removed all low hanging tree limbs to discourage
overnight camping.
Aubrey Park Responded to multiple irrigation valve failures.
City Hall Provided support to the Health Fair event.
Garden Road Park Replaced three wood park fence posts in front of
the park.
Lake Poway Park Provided support for the Friday-Saturday
afternoon campout. Applied fertilizer to the
ballfield turf areas. Removed and disposed of a
large broken elm tree branch between the ballfield
and volleyball court.
OPP Provided multi-day support for the “Rendezvous in
the Park”.
Miscellaneous Trails Abated graffiti along the Iron Mountain Trail.
Removed 15 sections of old trail fencing along the
South Poway Trail. Removed low hanging tree
branches along Espola, South Poway and Lomas
Verdes Trails.
Miscellaneous Parks Addressed irrigation issues for 32 hours and 16
hours addressing tree issues. All Parks staff
assisted with the weekly Crosthwaite Materials
Handling Yard maintenance duties.
Contract Inspections Landscape inspections, janitorial inspections,
grove inspections, painting inspections and general
maintenance inspections performed.
Customer Inquiries 30
Streetlight Issues/Parks 53/3
Traffic Signal / Emergency 2
USA Mark-Outs 20
Service Requests Work Orders 8 Submitted 30 dead tree removals, prepped for
paint at PW Admin. Building, met with Sheriff
about pull out on Twin Peaks Road, repaired
master valve at Fire Station 3, sheriff station
irrigation repairs, final rubber mulch spread at
Library, investigated Stowe Drive LMD boundaries
issue with new tenant, met with WCA for quote for
dead tree at Silverset and TP, door latch repaired
at Templars Hall, repaired broken windows at
Templars Hall and Nelson House (Sea Breeze
Glass), lockout/tagout training, painted PW Admin,
Public Works Department Report /October 10, 2018 / Page 5
Work/Description Units Location/Description
street light check performed, cabinet work at City
Hall, decking replacement at OPP, bridges
finished at OPP, troubleshot cameras at Library
and performed fire extinguisher servicing at Fire
Station 1.
Emergency Response
Emergency Response Call-outs 16 Responded to: door lock not working at Old
Poway Park, water near women’s restroom at the
Library Meeting room, report of water in the road
at Pomerado Road and Twin Peaks Road,
patrons locked in park, a damaged stop sign
blocking lanes on Espola Road, vehicular accident
at Pomerado Road and Metate Lane, five water
meter leaks, possible water main break in old
Convair line, tilt alarm on a sewer line and a water
main leak near the McDonalds.
Picked up message boards from the Rodeo and
assisted resident with shutting off water
UTILITIES
Water Distribution System Operations
Mark-Outs 63
Distribution Maintenance 161
Water System Shutdown 1 High Valley
Locate and Raise lids 0
Clear brush from around assets 4
Customer Service Repairs:
Leaks, AMS updates, non-ops.
5 Somerset Lane Service Leak, Powers Leaking
AMS’s, Blow off High Valley
Annual Test Reports 126
Backflows Tested 5
Large Meter Tests 0
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) .26 LS-1 & 2 Wet Well service, vacuumed the wet well
completely to the floor. R-1, Alta Mira Reservoir,
repairs are done, tank is full, we are waiting on the
bac-t sample results.
Lake Poway and Poway Dam Elev.
(Ft)
927.1
Water Treatment Plant (MG – YTD) 4175.
062
9.75 MG - Weekly Avg. Completed pilot study on
new coagulant aid.
Collection System Maintenance
Mainline Flushing (l/ft.) 4654’
Monthly Flushing (l/ft.) 9401’
CCTV Mainline Inspection 1930’ Zone 1B
Lateral Blockage (SSO) 1 12064 Old Pomerado Rd. (20 gallons)
Customer Service 5
Recycled Water System
Public Works Department Report /October 10, 2018 / Page 6
Site Inspections 19
4-Year Testing 1
Plan Review 15
Customer Service 4
Fats, Oils, Grease (FOG) Program
Business License Review 7
Site Inspection 1
Permit Issued 1
Customer Service 1