Directors' Notes 01-16-19CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: A. Kay Vinson, Interim City Clerk
DATE: January 16, 2019
SUBJECT: City Clerk’s Office Notes (December 19 – January 15, 2019)
PUBLIC RECORDS REQUESTS
Completed:
Pending:
Name Subject of Request
Chris Cruse Part II: Cost Allocation Formula
Rebecca Sims Work Order related to Sewer Backup on 12/20 at 12216 Holland Road
Dodge Data & Analytics November Building Permits
GG Homes Open & Closed Residential Code Violations from 11/11/18 to 12/12/18
America's Best Realty
LLC
Writ of Execution & Notice of Default: 335 Arroya Vista Rd
EFI Global USTs, ASTs, HazMat, Building Records, Certificates of Occupancy, etc. for
13450 Stowe Drive
Alidade Engineering Grading, Storm, Sewer, Water, Drain Plans for Creekside Plaza
Voice of San Diego Steve Vaus Form 803s
OHM Home Residential Solar Permits 2010-current
SoCal CCC Fringe Benefit Statement and Certified Payroll for Hamel Contracting and
Demolition Specialist re: Swim Center Renovation
Jonathon Miller Human Resources Documents related to recent Associate Planner
Recruitment
SCS Engineers USTs, ASTs, HazMat, Building Records, Certificates of Occupancy, etc. for
12341-12355 Oak Knoll Road
Municipal Auditing
Services LLC
Business Licenses December 2018
Name Subject of Request
SEIU Development Services files for 14177, 14253 and 14311 Kirkham Way
Sean Mitchell
Private Street Maintenance Agreement: 321-180-92; 321-180-91; 321-180-57;
321-180-93
Partner Engineering &
Science
Building Permits, Open Code Violations, Open Fire Violations for 13790 &
13830 Danielson Street
Centex Homes TTM 88-03 and Associated Staff Report
Wunderlin Engineering
Boundary Adjustments and Waterline Easements for APNs 323-500-12; 323-
500-15; 323-500-22; 323-500-25; 323-500-27; 323-500-29
San Diego Union
Tribune
Emails to and from City Mgr. & Authorized Persons to Speak with Media that
Contain "Off the Record"; "Off Record"; "On Background"; "Deep Background."
GG Homes Open and Closed Residential Violations 12/11/18-1/11/19
City Clerk’s Office
Notes – January 16, 2019
Page 2
RECORDS MANAGEMENT
We currently have over 700 boxes of Commercial and Residential building plans stored offsite at
Corodata. The City Clerk’s Office and Building Division of Development Services have teamed up to
review and authorize for destruction residential building plans that have met their retention on an ongoing
basis. We anticipate destroying monthly to actively reduce the cost of storage for residential building
plans.
LEGISLATIVE
City Council
Meetings:
• January 8, 2019 – Special Council Meeting
Agenda Packet prepared and distributed
Prepared Slide Presentation and Script
Attended Meeting
Prepared Speakers List
• January 15, 2019 – Council Meeting
Agenda Packet prepared and distributed
Prepared Slide Presentation and Script
Attended Meeting
Updated and filed Roster of Public Agencies with Secretary of State
Distributed Roster of Public Officials to cities in County
Notified Regional Agencies of City Council assignments
Deadline Reminder
Agenda reports for the Tuesday, February 5, 2019 City Council Meeting are due Friday, January 18 by
9:00 a.m. due to the Martin Luther King Jr. Holiday.
Committees
Updated and Posted Local Appointment List
Prepared recruitment schedule
Prepared Notice of Vacancies
Prepared Media Release
Revised Committee Application, including digital signature
Prepared Memo to Council re. appointments and nomination deadline
ELECTION
Filed Biennial Initiative Report with Secretary of State
Fair Political Practices Commission (FPPC)
• Campaign Finance Disclosure
Received/Logged nine Form 460 (Campaign Disclosures) and nine Form 410 (Terminations)
Four Notifications of Late filings (two notices to two filers)
• Statement of Economic Interests
Received/Logged seven Form 700 (Statement of Economic Interest)
Legal Aid Society of
San Diego
Entire DSD file for 13944 Powers Road and Communications RE: City
Redevelopment LLC; Group Home Facility Manager; A Place to Call
Home/Stephanie Stephens; City Redevelopment Fund II LLC
KJ Interiors Building Plans for 15725 Pomerado Road
City Clerk’s Office
Notes – January 16, 2019
Page 3
ADMINISTRATION Website:
Updated Chronology of Mayors and Deputy Mayors
Updated Agency Report of Public Official Appointments (FPPC Form 806)
Prepared wording for updates to: City Council Summary of Elections, City Council History and City
Clerk Elections
Training
4 Employees attended Self Service Training for Munis
Dec. 19 – Jan. 15, 2019 Fiscal Year To Date
Agreements Processed 14 83
Ordinances 1 4
Resolutions 7 47
Agenda Reports 1 12
Legal Ads Placed
(Public hearings, ordinance summaries,
bids, rfps)
2 50
Recorded Documents 7 91
Notary Requests 0 3
Oaths of Office Administered 7 42
Subpoenas/Summons Processed 0 4
Public Records Requests 13 120
Permanent Records Archived 537 3,982
Election Related Inquiries 1 (Stonegate) 17
CITY OF POWAY MEMORANDUM
TO: Tina White, City Manager
FROM: Brenda Sylvia, Director of Community Services
DATE: January 16, 2019
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Events Date Time Location
Fun & Fitness Hiking
Series (Mondays) Jan 7-Feb 11 9am Blue Sky Reserve
Kid’s Night Out Feb 1 4:30-9pm Community Park
Fishing Derby Seminar
and Campout Feb 1 5-7pm Lake Poway
Youth-Only Fishing Derby Feb 2 6am-12pm Lake Poway
Junior Nature Ranger
Program Feb 16 9-11am Blue Sky Reserve
Teen Mess-tival Feb 16 5-9pm Community Park
Owl Prowl Feb 16 5-8pm Blue Sky Reserve
In the Park Series: Colors Feb 18 10am-12pm Community Park
November Stats
Facility Rentals Total Revenue
Indoor and Outdoor (buildings, parks, gazebos, fields, etc.) $46,614.25
Lake Poway Total Revenue
Fishing, Boating, Parking & Archery Permits $26,989
Camps & Classes Total Revenue
Day/Specialty Camps & Contract Classes $19,827
Poway Center for Performing Arts Total Revenue
Rentals, Tickets & Concessions $50,864
Volunteers Total Hours
Reserve Rangers, Docents, Ushers & Teens 1,412
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Bob Manis, Director of Development Services
DATE: January 16, 2019
SUBJECT: Director’s Notes
PLANNING
Small Wireless Facilities within City Right-of-Way Bulletin
On Wednesday, September 26, 2018, the Federal Communications Commission voted to
approve a declaratory ruling that would enact harsh new preemptions of local authority over
small cell wireless facilities and management of local rights-of-way. The order proposes to
shorten the time cities have to process applications for small cells to either 60 or 90 days,
depending on whether they are being mounted on an existing or new structure; Limit
application fees for small cells to $100 per site, and recurring fees to $270 per site, per year,
for small cells in the rights-of-way; Prohibit cities from assessing fees that include anything
other than a “reasonable approximation” of “reasonable costs” directly related to maintaining
the rights-of-way and the small cell facility; and Limit aesthetic review to what is published
by the governing jurisdiction. As a result, staff has created and posted a bulletin using
existing policies and regulations to guide applications and agreements for the establishment
of small wireless facilities within the City right-of-way. The effective date of the order was
January 14, 2019, however, the City Attorney believes that this order will likely be challenged
and will not be effective for several months if at all.
Hop Stop Minor Development Review Application (MDRA18-039) at 14055 Midland
Road
The Hop Stop, a restaurant serving craft beers, has submitted an application to construct a
new building and patio cover at the north end of Old Poway Village shopping center. The
Hop Stop wants to establish a restaurant with a large covered outdoor dining area using the
existing building and outdoor area formerly occupied by the Poway Pond and Garden
business. The new proposed building would contain the kitchen and restroom
facilities. They are also proposing to create an outdoor game area for use by patrons. The
architecture of the new building and structures would be in keeping with the historic
architecture of the shopping center.
Warmington Residential Pre-Development Conference Request (PDC19-001) south of
Poway Road and southeast of the cul-de-sac terminus on Golden Way
Warmington Residential has requested a pre-development conference with the City
Council. The proposed development consists of 19 detached townhome style units on a
two-parcel site (2.73 total acres), located in the western Garden Road area on Golden
Way. A neighborhood park is included as a part of the proposal. The proposed development
would necessitate rezoning the two parcels from Residential Single Family-2 (RS-2) to
Residential Condominium (RC). This would act as a buffer between commercial uses to the
north and low-density rural residential uses to the south.
Director’s Notes
January 16, 2019
Page 2
Serendipity Hospitality Pre-Development Conference Request (PDC19-002) at 14082
Stowe Drive
Studio E Architects has requested a pre-development conference with the City Council. The
proposed development consists of a 4-story boutique hotel in the South Poway Commercial
(SPC) Zone. The 1.23 acre parcel, owned by Serendipity Hospitality, is on the vacant pad
adjacent to the Hampton Inn & Suites by Hilton site and would share the same parking area.
Pomerado Energy Storage on Stowe Drive (DR 18-010) on a vacant lot on Stowe Drive,
between 13615 Stowe Drive and 13655 Stowe Drive
An application was submitted to construct a stand alone battery energy storage facility. The
facility would be composed of lithium energy batteries installed in containers and other
associated equipment to interconnect with 12 kilovolt SDG&E facilities east of the project
site on Stowe Drive. The facility would not generate electricity, but would provide a service
by receiving energy from the point of connection with the SDG&E electric transmission
system, storing energy, and then later delivering energy back to the point of connection. The
subject property is currently vacant and compliance with development standards in the
South Poway Specific Plan is required.
Ridgeview buildings A & B at 14400 and 14500 Kirkham Way
There are two new industrial buildings that are in plan check. Both buildings are tilt up only
so there will be tenant improvements and occupants determined once the shell buildings are
finaled. Building A is 356,588 square feet at 14500 Kirkham Way, APN 323-091-09 and
Building B is 174,287 square feet at 14400 Kirkham Way, APN 320-910-90.
JL Billet at 12260 Crosthwaite Circle (Previously Green Flash Brewing Company)
Business License Application
A business license application was submitted by JL Billet LLC (JL Billet) to occupy the space
at 12260 Crosthwaite Circle that was previously occupied by Green Flash Brewing
Company. JL Billet manufactures ArmaLite Rifle (AR) parts and accessories. Their business
license application is “on hold” due to code enforcement violations noted below.
JL Billet at 12260 Crosthwaite Circle (Previously Green Flash Brewing Company)
Stormwater and Building Violation
On January 9, 2019, Poway’s code compliance, engineering and public works staff
responded to a complaint of a strange odor emanating from the creek near the Poway Royal
Estates. City staff determined that 50 to 100 wooden cask barrels were drained and
discharged into the City storm drain outfall and made its way into a detention basin near the
corner of Metate Lane and Community Road. Water from within the detention basin flows
directly into the creek. City staff located a commercial property at 12260 Crosthwaite Circle
which was previously Green Flash Brewing Company with evidence of liquids being poured
into a storm drain. Staff noted 50-100 wooden cask barrels being kept in the parking area of
the property, and a sour odor was present in the area. Due to the discharge impacting the
creek, City staff was required to notify the State Water Quality Board of the incident. D-Max,
Poway’s storm water consultant, sent staff to retrieve water samples for further testing in the
detention basin. The property owner has been asked to clean the City’s storm drain that was
affected by the discharge. Building inspection staff noted evidence of construction activity
occurring without a building permit at the location. Their business license application is “on
hold” until code enforcement violations are corrected.
Director’s Notes
January 16, 2019
Page 3
CAPITAL IMPROVEMENTS
36” Water Main Assessment
A site meeting was held with the consultant in December to discuss project specifics and
timing for the assessment. This project will drain and inspect the 36” water main that
connects the clearwell with the City’s water distribution system. Staff is coordinating to have
temporary high-line equipment onsite in February to begin set up and testing of the
temporary system. The high-line will continue to provide water to the City while the
assessment of the water main is completed. The water main assessment is scheduled for
the week of March 18.
Carport Mounted Photovoltaic System – PCPA Monthly Report
For the month of December 2018, the PCPA Carport PV system was estimated to produce
61,176 kWh (red line on both graphs) but under-produced for a total of 59,974 kWh (blue
bars on both graphs). During December 2018, the system over-produced all but 11 days.
Under production can be attributed to lack of sunshine during cloudy days and/or inclement
weather. All mechanical systems appear to be functioning properly.
DECEMBER 2018 MONTHLY TOTAL PRODUCTION SINCE
PRODUCTION SYSTEM OPERATIONAL
Community Park Electrical Upgrades
The electrical gear and pedestal equipment have been installed and SDG&E has completed
Director’s Notes
January 16, 2019
Page 4
their inspection. Staff is currently coordinating the switchover to the new electrical gear.
The schedule will be dependent on SDG&E availability.
Twin Peaks Driver Feedback Signs
The schedule for this project was intended for construction to be complete prior to school
resuming last week. Both feedback signs were installed and fully operational, on time. All
punch list items are complete.
2018 CMP Repairs
Lining work began last week at the Vaughan Road and Tobiasson Road location. All
impacted residents/property owners were notified in advance of the work. The lining work
is anticipated to take a total of two weeks to complete, depending upon weather.
WTP Washwater Tank Upgrades
A preconstruction meeting was held last week. This project will rehabilitate Washwater Tank
No. 1 at the Water Treatment Plant. A Notice to Proceed has been issued and mobilization
activities will begin this week.
Espola Road Bike Lanes
Staff has reviewed all proposals and selected NV5 to complete design services for this
project. This project will widen the west side of Espola Road between Poway Grade and
Range Park Road to accommodate designated bike lanes. Staff is preparing an award
report for City Council.
LAND DEVELOPMENT
Kassen Residence Trail Easement
City staff issued comments on the first review of the proposed trail easement at the northeast
corner of the lot for the proposed Kassen residence on Skyridge Road.
Mansur Parking Lot
Staff provided minor comments to the applicant for the second review of the project that
proposes to extend the existing parking lot at the California Keg & Liquor store on the corner
of Garden Road and Claire Drive. The parking lot extension will be used to store U-Haul
rental vehicles.
Residential Care Facility
The applicant has submitted the grading plan package for first review of the proposed care
facility on Aubrey Street.
Lara Residence
The applicant has submitted a grading plan package for first review of a single-family
residence proposed on Golden Way.
Aria Estates
Director’s Notes
January 16, 2019
Page 5
City staff has returned comments for first review of the final map, improvement plans and
grading plans for the 7-lot subdivision proposed along Pomerado Road. The subdivision
would take access off Danes Road.
Tao Residence
City staff received the third submittal and returned corrections for the floodplain development
permit consisting of a proposed storage room addition within the floodplain on Kennebunk
Street.
Mabie Pickle Ball Court
City staff has approved a floodplain development permit application for the addition of a
pickle ball court to an existing residence located on Sagewood Drive within the floodplain
and floodway.
Groe Residence
The applicant has submitted an application for second review of a proposed detached
accessory dwelling unit and remodel of existing residence in the floodplain along Camino
Del Valle.
Chick-Fil-A
The applicant has submitted plans for the fourth review of the grading plans and stormwater
reports associated with the Chick-Fil-A restaurant proposed on Poway Road. Demolition of
the existing building has occurred this week.
Villa de Vida Housing
The applicant has submitted the grading plan package; water improvement plans and
easement documents for first review of the 54-unit special needs housing development
proposed on Oak Knoll Road.
Parkway Summit
The second submittal of the grading plans have been submitted to the City for the proposed
buildings at the eastern end of Kirkham Way within the South Poway Business Park. The
grading plan resubmittal included revised geotechnical, retaining wall, stormwater and
drainage reports.
Malowney Residence Grading
A construction change revising the proposed drainage and driveway materials was
submitted to the City for the grading plan of the proposed single-family residence on Markar
Road.
STORMWATER
Regional Management Committee
The San Diego Regional Stormwater Co-permittees met at the end of the year to vote on
the budget items. A member from each of the 21 co-permittees was in attendance. The
committee voted to approve a request to carry over funds from the Fiscal Year 2017-18
budget to the current budget. A small amount will not carry over and will be credited to the
co-permittees on their bill for this fiscal year. The credit amount will be based upon
Director’s Notes
January 16, 2019
Page 6
population and land area, which is the method used to determine cost sharing. The
committee also voted on the proposed Fiscal Year 2018-19 budget. The total budget is
$824,410 of which Poway’s share is $20,727. Each vote passed unanimously.
Memorandum of Understanding
City staff has received and is currently reviewing the second draft Memorandum of
Understanding (MOU) for the Implementation of the County-Wide Storm Water Management
Plan since the current MOU is set to end in August 2019. The MOU outlines the
responsibilities of the Co-permittees and establishes a Regional Storm Water Management
Committee, comprised of one representative from each of the Co-permittees. The
committee provides regional coordination for urban runoff management activities; and
prepares, approves and distributes an annual budget of estimated shared costs and
expenses for Regional General Programs.
Water Quality Improvement Plan (WQIP) Annual Reports
City staff is proceeding with final preparations to the Annual Reports for both the San
Dieguito River and the Los Penasquitos Watersheds. The Statements of Certification have
been executed. Annual Reports for both watersheds will be finalized later this month. These
annual reports cover two different reporting periods: July 1, 2017 through June 30, 2018 for
the Jurisdictional Runoff Management Plans and WQIP strategy implementation; and
October 1, 2017 through September 30, 2018 for monitoring and assessment programs.
Over-Irrigation Audit
The San Diego Water Board completed a program audit of San Diego County Co-permittees
to assess each jurisdiction’s program effectiveness to prohibit over-irrigation. The San
Diego Water Board has identified non-storm water discharges resulting from over-irrigation
as a source of pollutants to receiving waters. The audit evaluated the City’s Jurisdictional
Runoff Management Plan (JRMP), ordinances, public outreach and education program
(available on its website), implementation of its Illicit Discharge Detection and Elimination
(IDDE) and enforcement program, and jurisdictional strategies for active and effective
implementation of provisions set forth in the Municipal Storm Water Permit. The audit found
areas where the City’s program meets the provision requirements and some areas where
the City potentially does not meet the provisions and requires responses in the Annual
Report. City staff is currently reviewing the audit and working to provide revisions to the City
website and overall program in order to comply with requirements. Revisions will be
discussed in the Jurisdictional Runoff Management Plan (JRMP) Annual Reports.
Education/Outreach
Stormwater calendars were produced as part of the public outreach and education program
comprised of all co-permittees. Each city is allocated calendars to be publicly distributed.
Poway has made the calendars available at the kiosk in the City Hall, the counter of
Development Services and the tables in the foyer of the Council Chambers.
INSPECTION
Director’s Notes
January 16, 2019
Page 7
Poway Tech Center West
Flint Place, Dearborn Place, Paine Place (G17-0003) - Bio-basin construction continues with
the basins in different stages throughout the site. Excavation, liner placement, filter media
installation, and planting are all ongoing. Driveway approach, concrete paving, curb and
sidewalk installation is all ongoing and in different stages throughout the site. Storm drain
work continues with the installation of onsite A-4 clean out box structures and the associated
18” HDPE pipe. The contractor requested and has obtained conditional occupancy for
Building #1.
Filhart Residence
Water Improvements (WI18-001) - The contractor has completed the installation of the 10”
water line. Compaction tests for trench backfill, high pressure test, high chlorination test and
the low chlorination tests have all passed. The inspector took two bacteriological samples
which were delivered to the laboratory for testing. Once passing results have been obtained
the contractor will schedule the tie-in.
Outpost
Poway Road (G18-0002), (STI18-001) - With drilling, soldier beam placement, and the
dewatering wells complete, the contractor has begun excavating the site perimeter to a
depth of approx. 8’ to 10’. Ground water has been encountered at approx. 10’. Once at a
depth of 8’ to 10’, the contractor will begin to install the soil nails also referred to as tiebacks.
De-watering will begin only after the de-watering system has been reviewed and approved
by City staff. Last week the contractor began potholing to locate all existing utilities fronting
the project along Poway Road and exporting excavated material.
SDG&E Substation
Twin Peaks Road (G15-0010) - Last week the City’s landscape inspector held a landscape
preconstruction meeting. In the coming weeks the contractor is scheduled to resume
planting and punch list items.
Franco Residence
Highlands Ranch Road (G10-0008) - During the required pre-rain inspections the inspector
tried to contact the site representative to correct onsite BMPs but learned that the project
had changed ownership yet again. The project was stopped, the new owners were required
to attend a preconstruction meeting, sign applicable paperwork and post securities prior to
resuming work. The new preconstruction meeting has been held and the new project name
and owner is Highland Ranch LLC.
Mehdi Residence
Spyglass Terrace (G14-0018) - The owner has begun work outside on the landscape and
grading portion. The bio-basin has been excavated, the liner placed, and filter media
installed. The contractor began work on the private driveway but stopped to prepare for
upcoming rains. The owner has decided to hold off on the construction of the driveway until
after the rains have stopped. Sidewalks, and landscape paver installation is ongoing and
has become the focus.
Crossland Residence
Director’s Notes
January 16, 2019
Page 8
Old Stone Road (G14-0016) - The owner has completed the footing placement for the
basement, which must be done to complete the grading. The footing has been placed and
the block wall built. Grout placement for the building wall is scheduled to take place this
week weather permitting.
Tooth Rock
SFR Lot-1 (MDRA16-023), Lot-2 (MDRA16-024) - Bio-basin construction and landscape
work continues. BMP maintenance and preparation for upcoming rains have been the focus
in recent weeks.
Burgess Residence
Coyotero Drive (G10-0001) - The contractor has completed the steel and footing placement.
Block placement was completed last week. Vertical steel was inspected, and the wall
grouted. The owner has opted to wait the 28 days prior to backfilling to allow the wall to
reach maximum strength.
Malowney Residence
Markar Road(G18-0004) - The contractor has completed cut, fill and compaction of the pad
portion of grading. The brow ditch has been excavated and was scheduled to be placed last
week but was not due to rain. Once complete the owner will then place an all-weather
surface which will act as temporary fire access while constructing the home. Once complete
the owner will then install the permanent driveway consisting of pervious paver stones.
SCHEDULED ROAD/LANE CLOSURES
Lane closure Twin Peaks at Silverset Street, Twin Peaks Road at Community Road
and Twin Peaks Road at Midland Road in all directions for work related to the Traffic
Signal Controller Upgrades project.
Lane shift Espola Road southbound lane between Northcrest Lane and Twin Peaks
Road for work related to the Espola Road Safety Improvements Project.
Lane closures on Garden Road, Fairburn Street, Floral Avenue, Aldrin Avenue, and
Bowdoin Drive for work related to the SDG&E Gas Line Upgrade.
Possible lane closure on Kirkham Way between General Atomics Way and Stowe
Drive, both directions, for work related to the SDG&E Electric Mainline Installation
Project.
Lane closure on Poway Road, east bound #2 lane between Community Road and
Civic Center Drive for work related to the Outpost grading and improvement project.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Craig Ruiz, Economic Development Administrator
DATE: January 16, 2019
SUBJECT: December 2018 Economic Development Report
Contacts Phone Meeting Correspondence Grand Total
Current Business 4 2 4 10
Prospective Business 2 3 2 7
Broker 5 5 6 16
Business/Industry Association 6 5 7 18
Grand Total 17 15 19 51
Significant Activities for December 2018
o Meetings with New Business
• Staff met with the buyer of the Pomerado Plaza Medical Office complex to talk about
redevelopment opportunities for the site. The buyer anticipates submitting plans to the City
in the Spring/Summer of 2019.
• Staff met with two potential new restaurant operators looking to locate in the former Bruski
Burgers and Brew site.
o Meetings with Existing Business
• Staff finalized a lease agreement with Capexco to use the City’s vacant lot at 13100 Poway
Road (Tarascan Lot) for material and construction equipment storage during construction
of The Outpost project.
o Each month, staff sends a letter to each new business that has received a Business
Certificate. The letter welcomes the business to the City and provides information on City and
other government services. In 2018, 110 letters were sent to new businesses.
o Staff met on eight occasions with various representatives of Meridian Development to discuss
the Poway Town Center Development. Staff and the City Attorney continue to work on the
Disposition and Development Agreement for the properties.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Donna Goldsmith, Director of Finance
DATE: January 16, 2019
SUBJECT: Finance Department Director’s Notes
Finance
• Munis Payroll and Munis Employee Self Service (ESS) payroll system went live early January;
Training for employees on these modules has been held citywide.
General Services
Bids:
Bid
Number
Project Title Bid Opening Engineer's
Estimate
Current
Project
Balance
Awarded
Bid
Awarded To* City Council
Award Date
BID 19-011 Poway Dam Security
Upgrades
1/8/19 @ 4:00 p.m.
(Council Chambers)
$95,000 $367,515 $140,398 Atom
Engineering
Construction,
Inc.
2/5/19
Service Proposals:
RFP
Number
Project Title Submittal
Deadline
Engineer's
Estimate
Budget Awarded To* City Council
Award Date
RFP 19-008 Trucking and Operator Services 1/8/19 Hourly $50,000 Kissinger &
Herring Inc.
2/5/19
RFP 19-009 Annual Levy Process for Special
Districts and Fire Protection
Special Tax
1/2/19 N/A $20,000+
Annually
Willdan 2/5/19
RFP 19-010 Design Services for the Espola
Road Bike Lane Improvement
Project
12/21/18 Over $50,000 $200,000 NV5 2/5/19
RFP-19-011
Mickey Cafagna Center Project
Commissioning Services
2/1/19 Under $50,000 Under $50,000 TBD N/A
* Contingent upon Council approval
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: January 16, 2019
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
New Hires
Name Position/Title Department Start Date
Samantha Ortega Water Meter Reader Finance 12/26
Kyla Hagge Recreation Coordinator Community Services 1/8
Diego Ramirez Water Meter Reader Finance 1/22
Thomas Frank City Engineer Development Services 2/20
Promotions
Name New Position/Title Department Date
Allie Margis Recreation Supervisor Community Services 12/31
Open Recruitments
No. Dept. Title Type
Opened Closes
1 CS Box Office Attendant Part-Time Temporary 1/17/17 Continuous
2 CS Dock Attendant Part-Time Temporary 12/20 Continuous
3 CS Front of House Assistant Part-Time Temporary 5/1 Continuous
4 CS Lifeguard Part-Time Temporary 3/19 Continuous
5 CS Recreation Leader I Part-Time Temporary 4/23 Continuous
6 CS Recreation Leader II Part-Time Temporary 10/10 Continuous
7 CS Sr. Park Ranger Full-Time Regular 12/19 1/20
8 DSD Construction Project Manager
(Limited Term)
Full-Time Regular 12/10 Continuous
9 LEG City Clerk Full-Time Regular 11/27 Continuous
Recruitments In Progress
No. Dept. Title Type
Opened Closed
1 CS Recreation Coordinator Full-Time Regular 11/19 12/2
2 DSD Associate Civil Engineer Full-Time Regular 12/26 1/13
3 DSD Associate Planner Full-Time Regular 11/21 12/16
4
FIN Water Meter Reader Part-Time Regular 9/25 10/16
5 PW Construction Maintenance
Worker – Streets
Seasonal 11/19 12/2
6 PW Stormwater Construction &
Maintenance Worker I
Full-Time Regular 11/19 12/2
7 PW Water Utilities Worker I Full-Time Regular 11/6 11/20
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 PW Water Utilities Crew Leader Full-Time Regular TBD TBD
2 PW Sr. Administrative Assistant Full-Time Regular TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Michael Obermiller, P.E., Director of Public Works
DATE: January 16, 2019
SUBJECT: Public Works Department Bi-Weekly Report
(December 17, 2018 – January 13, 2019)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) 52 Repaired three potholes on Espola Road at Twin
Peaks Road (3).
Paved around new concrete installation on Silver
Lake Road (10).
Paved around new concrete spandrel installation
on Robison Boulevard (20).
Paved sewer trench on Surrey Hills Court (8)
Repaired damaged asphalt berm on Maverick
Lane (10).
Paved sunken asphalt on Hedgetree Court (1).
Debris Removal 4 Cleared 100 sq. ft. of silt from Vali Hai Road.
Picked up discarded trash can along Poway
Road. Picked up a mattress on Old Pomerado
Road.
Concrete Repairs (sq. ft.) 900 Removed and replaced five concrete tasks in
Zone 3 Concrete Program.
Signs 24 Realigned street name sign on Pomerado Road
at Stone Canyon Road. Replaced a damaged
sign that depicts the entrance to Blue Sky.
Replaced 22 failed signs in Zone 7-8 Sign
Program.
Vegetation 2 Picked up tree branches from a partially fallen
tree on Espola Road at Mountain Road. Hauled
away a tree that was downed along Lake Poway
Road.
Graffiti 5 Cleaned graffiti from electrical box on Ridgedale
Road. Cleaned graffiti from three utility boxes on
Poway Road. Cleaned graffiti from an electrical
box on Oak Knoll Road.
Miscellaneous 108 Removed 88 Holiday Decorations and 20 Holiday
Banners.
Public Works Department Report /January 16, 2019 / Page 2
Work/Description Units Location/Description
Attended Munis Training at Operations Lounge,
Class “A” Drivers Training and Hand-held radio
Training.
Stormwater & Flood Control
Annual Channel Mowing Program 8 Poway Creek, Rattlesnake Creek and Basins.
Vactor Request 3 Garden Road Area.
Odor/Spill Response 1 Green Flash Brewery: possible illegal dumping
causing an odor effecting downstream residents.
Encampments 3 Removed encampments near Pomerado Road,
Old Pomerado Road and Skate Park.
Graffiti 2 Abated graffiti at Hilleary Park and on Carriage
Road.
Weather related call-in 9 St Andrews Place, High Valley Road, Community
Road, Halper Road, Witt Road, Midland Road,
Poway Road and Martincoit Road.
Sand and sand bag re-stock 15 Restocked three locations with sand and bags
multiple times.
Vehicle & Equipment Maintenance
Work Orders 31 Unit #7 is out of service and is currently at
Velocity Truck Centers for transmission and PTO
repairs.
Monthly UST inspection conducted, no issues to
report.
Generator inspections conducted, no issues to
report.
Hazardous Material inspection conducted, no
issues to report.
All planned and unplanned work completed for
this reporting period.
Scheduled/Unscheduled 20/11
Red Fleet Work Orders 9 Unit OES308 is out of service; currently at South
Coast Equipment for water pump repairs.
Unit 925 is out of service for repairs, currently at
South Coast Equipment for ladder and hydraulic
repairs.
Red Fleet Scheduled/Unscheduled 7/2
Miscellaneous Attended hand-held radio training and MUNIS
timecard entry training.
Facilities Maintenance
Electrical & Lighting 2 Replaced a timer at electrical box in Old Poway
Park and replaced a light in Fire Station 2 dining
room.
Plumbing/HVAC 26 Repaired osmosis system at City Hall, cleared a
blockage from a sink at the Water Treatment
Plant, inspected water on wall and floor at City
Hall, repaired a garbage disposal at City Hall,
repaired a urinal at Fire Station 3, repaired a gas
valve on the furnace at Vehicle Maintenance,
Public Works Department Report /January 16, 2019 / Page 3
Work/Description Units Location/Description
repaired a thermostat at Porter House, TAC Vista
scheduling each week, replaced flushometer on a
toilet at City Hall, repaired a sink in Fire Station 3,
worked on clearing out traps at Community Pool
and started to replace tile, unclogged a urinal
drain and floor drains at Valle Verde, replaced a
supply line and repaired a ball valve on the water
heater at the Train Barn. Checked out a drinking
fountain at Aubrey Park, unclogged a sink in City
Hall, unclogged a sink in Fire Station 2, repaired a
leaky urinal at Fire Station 3, repaired a leaky
toilet at Lake Poway, repaired a constantly
running toilet at Fire Station 1 and unclogged a
urinal at Skate Park.
Miscellaneous 13 Repaired an oven/stove at Fire Station 3, repaired
molding on a cabinet at City Hall, repaired a
damaged door and adjusted the hinges,
inspected lifting tiles on the City Manager’s Office
patio, assisted with searching for another meter at
City Hall, worked on the roof leak at the
Hamburger Factory, repaired a cabinet door at
City Hall, assisted with a gate at Lake Poway’s
entrance, boarded up a broken window at the
Porter House, checked out towel dispensers at
Community Park, cleaned and replaced filters to
dishwashers at Fire Station 3, replaced a door
handle at Lake Poway and attended Munis
Training
Work Orders Completed / In
Progress
35/6
Work Orders Scheduled /
Unscheduled
36/5
Parks, Trails & Landscape Maintenance
Arbolitos Sports Park Repaired an irrigation main line and replaced a
cracked isolation valve.
Aubrey Park Worked with the Women’s Honor Camp, trimmed
trees and shrubs, and cleared overgrowth along
the neighbor fence lines.
City Hall Trimmed trees, shrubs and vines, weeded and
cleared planters.
City Owned Properties Repaired a small section of the wood perimeter
fence along the Old Stone Lodge.
Community Park Trimmed trees and shrubs along the northwest
fence line, restored Buckley Street entry access,
responded to graffiti on the Senior Center and
provided support for the Winter Festival event.
Garden Road Park Applied herbicide, aerated the sport field turf and
performed gopher abatements.
Public Works Department Report /January 16, 2019 / Page 4
Work/Description Units Location/Description
Hilleary Park Repaired and adjusted irrigation.
Lake Poway Park Supported increase in fishing and hiking activities,
placed cement Memorial bench on site across
from the boat dock and applied herbicide, placed
four new plastic recycled picnic tables in the park,
removed a medium sized hanging pine tree limb
and supported the trout seminar on Saturday.
Repaired picnic table, trash can enclosure and
BBQ grill.
Old Poway Park Completed drip irrigation systems in the orchard
and butterfly garden.
Poway Oaks Park Applied herbicide.
Silverset Park Applied herbicide and aerated the sport field turf.
Sycamore Creek Park Applied herbicide at both east and west.
Valle Verde Park Applied herbicide and aerated the sport field turf,
replaced four irrigation valves, removed five small
tree stumps and removed palm tree debris in the
pocket park.
Miscellaneous Trails Painted over graffiti along the Iron Mountain Trail.
Worked with the Honor Camp to remove the old
water line and place a new water line in the same
trench to the campground. Water connections are
on-going. The Honor Camp crew also worked at
the Kumeyaay site removing dead trees.
Replaced two damaged park fence rails in the Iron
Mountain parking lot. Knocked down weeds and
brush along the Scrub Oak Trail.
Miscellaneous Parks Staff attended half day, hand-held radio training
and MUNIS timecard training at Operations.
Staff will cover Pocket Parks, City Open Space
and Trails during employee vacations. Cleaned all
facility locations, drain inlets and culverts after
high wind/rain.
Contract Inspections 14 Performed: inspections of LMD’s with Ciros and
Heaviland, janitorial inspections, grove
inspections, bus stop inspections, W est Coast
Arborists grid trim inspections and AED
inspections
Customer Inquiries 48
Streetlight Issues 45
Traffic Signal / Emergency 4
USA Mark-Outs 22
Service Requests Work Orders Spread mulch at Stowe and Pomerado south
side. Assisted Facilities with drains at the
Community Pool. Attended a billing meeting with
Heaviland and Ciros. Maintenance activities
were performed at Boca Raton and Heights
Public Works Department Report /January 16, 2019 / Page 5
Work/Description Units Location/Description
reservoirs. Vandalized sprinklers were repaired
in the Metate Triangle. Met with Sheriff regarding
pull out project along with other Public Works
staff. Attended Munis timecard and hand-held
radio training. Investigated a door locking issue
at City Hall. Oversaw floor buffing and waxing at
Crosthwaite Materials Handling Yard. Attended a
CIP meeting. Repaired and taught about security
system at the Senior Center and Library.
Checked out a soap dispenser at the Library.
Emergency Response
Emergency Response Call-outs 35 Responded to four Storm drain issues: clogged
drain at Skyridge and Kingman Roads, blocked
drain at Espola and Mountain, blocked drain at
automotive repair shop. Closed the basins.
Two facilities issues: stain on carpet at the Library
and alarm going off at City Hall.
Two illegal dumps: one bucket of oil on Wilsey
Way and furniture at Crosthwaite and Stowe.
Responded to: three irrigation breaks, one patron
locked in park, three branches in road, one debris
in road, two trees down in the road calls, post-
accident clean up, two emergency mark-outs, one
water leak, one contractor knocked over meter, six
meter leaks, two meter unlocks and one water
turn on.
Cleared a sewer lateral, retrieved message
boards after an event in the park and picked up a
keep right sign.
UTILITIES
Water Distribution System Operations
Mark-Outs 79
Distribution Maintenance 255
Water System Shutdown 2 Kirkham – Contractor tie-in
Meter Exchange Program 112
Water Service Install 1 Summit Circle
Customer Service Repairs:
Leaks, AMS updates, non-ops. 7
Annual Test Reports 216
Backflows Tested 29
Large Meter Tests 0
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) .41
Lake Poway and Poway Dam 935.6
Water Treatment Plant (FYTD – MG) 4762.219 Average Flow 3.55 MGD
Collection System Maintenance
Mainline Flushing (l/ft.) 6,809
Public Works Department Report /January 16, 2019 / Page 6
Monthly HFF Flushing (l/ft.) 9,947
Mainline Inspected CCTV 5,245
Lateral Blockage 3
Customer Service 6
Recycled Water System
Site Inspections Recycled
18
Various locations
4-Year Testing 24 hours
5
13820,13840, 13860, 13880, and 13855 Stowe Drive
Plan Review 10 Various locations
Customer Service 11 Various locations
Fats, Oils, Grease (FOG) Program
Business License Review 23 Various locations
Site Inspection 2 13093 Poway Road and 14149 Twin Peaks Road
Customer Service 1 13093 Poway Road
Issued FOG Permit 1 14149 Twin Peaks Road
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Mark Sanchez, Director of Safety Services
DATE: January 16, 2019
SUBJECT: Safety Services Management Staff Notes
_____________________________________________________________________
FIRE DEPARTMENT
Incidents
Between Monday, December 31, and Sunday, January 13, Poway fire and paramedic
crews responded to 187 incidents of which 128 were medical aids.
TRAINING
Training Hours
Between Monday, December 31, and Sunday, January 13, personnel completed 256
hours of training and activities. Topics included 155 hours of company training, 50 hours
of facility training and 29 hours of officer training.
DISASTER PREPAREDNESS
Activities – Susy Turnbull
Date Activity
January 3 Participated in Target Solutions training with Public Works staff
January 4 Attended Munis/ESS training
January 8 & 9 Attended Hazard Mitigation Grant Writing workshop in Orange County
January 10 Met with Rene regarding website
January 10 Participated in weather watch conference call
January 10 Attended LMD committee meeting
SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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