Directors' Notes 03-27-19CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Faviola Medina, City Clerk
DATE: March 27, 2019
SUBJECT: City Clerk’s Office Notes (March 13, 2019 – March 26, 2019)
PUBLIC RECORDS REQUESTS
Completed:
Pending:
LEGISLATIVE
City Council
Meetings:
March 5, 2019 – Regular Council Meeting
Prepared meeting minutes
April 2, 2019 – Regular Council Meeting
Agenda Packet prepared and distributed
Deadline Reminder
Agenda reports for the Tuesday, April 16, 2019 City Council Meeting are due Monday April 1.
Name Subject of Request
Draco International Certificates of Occupancy, open code violation, site specific approvals for
14107 Stowe Drive
Jennifer Lane Solar Permits
TSAC Engineering Water, Sewer, Storm at Stowe Drive and Crosthwaite Circle
JRN Civil Eng Centerline Ties around 1908 Community Road
GG Homes Open and closed residential code violations 2/11/19-3/11/19
Zoning Info Open Building, Zoning, Fire Code Violations, Planning Resolutions,
Certificate of Occupancy, road project plans for Villa de Vida, 317-152-14
Mark R Salaries, auto allowances, and start dates for Directors & Division Managers
MLA General Contractor All Sewer Easements and Sewer & Water Permits for 16620 & 16630
Sagewood Lane
Name Subject of Request
Brad Austin Unrefunded developer deposits including name, amounts, dates
Ehm Architecture Building Permits, Plans, and as-builts for water and sewer lines at 14033 and
14005 Midland Road
Christian Wheeler
Engineering
Soils report for Creekside Plaza
City Clerk’s Office
Notes – March 27, 2019
Page 2
FPPC Filings
Fair Political Practices Commission (FPPC)
• Statement of Economic Interest
To date, a majority of designated employees have filed their Form 700. This is a final reminder to
submit completed forms to Jasmine no later than Monday, April 1, 2019. There is no provision for an
extension of the filing deadline. Late statements are subject to a $10 per day late fine.
ADMINISTRATION
InfoSource
• The City Clerk’s Page on InfoSource has been re-designed to give staff easier access to information.
There you will find resources for both agenda and records management related forms and
documents. In addition, staff members can now view the Records Management Training Videos on
InfoSource. If you have any questions locating material, please feel free to contact Jasmine
Pernicano at extension 4532.
Mar. 13 – Mar. 26, 2019 Fiscal Year To Date
Agreements Processed 1 120
Ordinances 0 7
Resolutions 4 67
Agenda Reports 3 22
Legal Ads Placed
(Public hearings, ordinance summaries,
bids, rfps)
4 73
Recorded Documents 0 101
Notary Requests 0 4
Oaths of Office Administered 6 54
Subpoenas/Summons Processed 1 5
Public Records Requests 5 165
Permanent Records Archived 421 5419
Election Related Inquiries 0 21
CITY OF POWAY MEMORANDUM
TO: Tina White, City Manager
FROM: Brenda Sylvia, Director of Community Services
DATE: March 27, 2019
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Events Date Time Location
Water Color Class March 30 9am-12pm Kumeyaay-Ipai Interpretive
Center
Kid’s Night Out April 5 4:30-9pm Community Park
Basket Weaving Class April 6 10:30am-12pm Kumeyaay-Ipai Interpretive
Center
Early Summer Camp
Registration April 9 7:30am Online or In Person at City Hall
Spring-In to Camping April 12-13 1pm-10am Lake Poway
In the Park: Earth Day April 15 10am-12pm Community Park
• Since January 1, Community Services has hosted 19 school tours for 507 student
participants at the Kumeyaay-Ipai Interpretive Center. The tours focus on
Kumeyaay history, life, and use of native plants.
• Swim Center staff finished teaching the publicly-offered Lifeguard Certification
course for seven participants. All were able to pass the requirements to become
certified in lifeguarding, safety personnel first aid, and use of emergency oxygen.
• The current art exhibit at the Poway Center for the Performing Arts features seven
award-winning women artists titled Off the Pedestal. The art represents “both
nature and a woman’s path in life” using various medium such as assemblage,
acrylic, collage, and mixed.
• Spring registration opened on March 5 with evidence that the public is glad that
the Swim Center has reopened. Compared to two years ago, Aquatics
registrations were up by 18.7% and revenue was up by 26.6%. Early Summer
Camp registration opens April 9 at 7:30am.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Bob Manis, Director of Development Services
DATE: March 27, 2019
SUBJECT: Director’s Notes
PLANNING
New Drive-through Restaurant, CHICK-FIL-A, at 13464 Poway Road (Town & Country
Shopping Center)
Building permits were issued on March 12 for a new 4,584 square foot restaurant with a
1,027 square foot covered patio and a 340 square foot carport at the subject property.
General Atomics Tenant Improvements at 12365 Crosthwaite Circle
Building permits were issued on March 7 for 48,955 sf of tenant improvements at the subject
property, which includes multiple offices and conference rooms.
AT&T Streetlight Cellular Antennas (PA 19-001)
A Pre-Application was submitted on February 20 to receive feedback and direction from City
staff on the design and location of 12 streetlight cellular antennas, also known as small cell
antennas, within the City’s public right-of-way. A master lease agreement was approved by
the City Council allowing for these installations. Ten of the streetlight antennas are proposed
within South Poway Business Park and two are located along Poway Road. The small cell
antennas would be contained within canisters and installed on top of existing street light
poles; two of the locations would require the replacement of a street light. Other associated
equipment would also be affixed to the light poles. Each small cell antenna would require
approval of a Right-of-Way Permit. The small cell antennas will initially be considered 4G
technology and the upgrade to 5G technology is anticipated to be in 2020. The upgrade to
5G technology allows for more data to be transmitted at a faster speed.
CAPITAL IMPROVEMENTS
Washwater Tank Upgrades
This week the Water Treatment Plant will be shut down for modification to the underground
piping to Washwater Tank No. 1. The shutdown is scheduled for the entire week however,
the Contractor anticipates work only taking a few days. Interior coating work is anticipated
to be completed this week. Once the underground piping work is complete, external coating
work will start.
Director’s Notes
March 27, 2019
Page 2
Buehler Reservoir Rehabilitation
The contractor continues to install the undergrounding piping for the temporary tank. A
mainline shutdown for connection of the temporary tank is scheduled for April 5. The
temporary tank is scheduled to be in service in mid-April and work on Buehler Reservoir will
start.
Espola Road Safety Improvements
Work continues on the 20A Utility Undergrounding between Mountain Road and just north
of Evergreen Lane. VetSource, SDG&E’s contractor, has completed approximately 30% of
the conduit installation, which includes installation of a conduit package and vault structures
in the Right of Way as well as conduit for individual property service connections.
LAND DEVELOPMENT
Dycus Residence
Staff issued comments on first review of the grading plans to legalize grading in the rear
yard of a residence on Glen Oak Road.
Parkway Summit/Vantage Point
• Grading - The City has returned comments on the 3rd review of the Grading
Plans for the 2 warehouse distribution buildings proposed at the eastern end
of Kirkham Way within the South Poway Business Park. The reviewed and
returned items include grading plans, cost estimate, and drainage &
stormwater reports for the proposed buildings and accompanying parking.
• Offsite Improvements - The City has received the first submittal of the Offsite
Street Improvement Plans for the intersection improvements as required by
the proposed Parkway Summit/Vantage Point project. Intersections to be
improved include: Scripps Poway Parkway at SR-67, Scripps Poway Parkway
and Danielson/General Atomics Way, Scripps Poway Parkway and Pomerado
Rd, and Community Road and Stowe Drive.
• Encroachment Agreement - City staff has received the 1st submittal of the
Encroachment Agreement for private improvements within the City’s right-of-
way or easements. Private encroaching improvements proposed include
private storm drain across Kirkham way, sidewalk underdrains, and
landscape/retaining walls within the landscape easement adjacent to Scripps
Poway Parkway.
• Easements - The City has returned comments on the 1st review for the
proposed easements of the Parkway Summit/Vantage Point project.
Easements submitted include vacating and proposing new street, utility, and
pedestrian easements at the Kirkham Way cul-de-sac.
Director’s Notes
March 27, 2019
Page 3
• Onsite Improvements - The City has returned the review for the second
submittal of the Street Improvement Plans for the proposed buildings at the
eastern end of Kirkham Way within the South Poway Business Park. The
plans include the extension of Kirkham Way and the proposed public water
facilities throughout the site.
Nguyen Residence
The applicant has submitted a boundary adjustment packet to revise the property line
between their property on Oak Canyon Road and a City owned parcel reserved for Open
Space. The ordinance allowing the relinquishment of a portion of the open space lot was
accepted and processed at the December 18, 2018 City Council Meeting.
Tobar Residence
Grading plans have been submitted for first review of a retaining wall proposed in the rear
yard for a residence on Cumberland Drive.
Stowe Lot Split
City staff has issued comments on first review of the Final Map package for the lot split
proposed on Stowe Drive. The existing lot is developed with two existing building used for
General Atomics.
Villa de Vida
City staff returned comments for second review of the improvements and grading plans for
the 54-unit affordable housing project on Oak Knoll Road. Remaining comments are minor.
The two easements proposed for drainage access public water have been approved and
are ready for execution.
Lara Residence
The City has received the 2nd submittal Grading and Improvement plans for the proposed
single-family residence at the southern end of Golden Way. The plans include the proposed
single-family residence, Golden Way widening and water and sewer main extension
improvements.
General Atomics Building A40
City staff has received the fifth submittal of the improvement plans for the fiber optic duct
bank and vaults proposed along Crosthwaite Circle and Stowe Drive (a portion east of
Crosthwaite Circle). This latest submittal has revised all vaults to be in-line vaults, with the
exception of the vaults at the beginning and end of the line.
Director’s Notes
March 27, 2019
Page 4
STORMWATER
San Diego County Water Authority (SDCWA)
The SDCWA is a public agency supplying wholesale water to agencies throughout San
Diego County including the City of Poway. Water provided to these agencies is conveyed
through large-diameter pipelines, commonly referred to as aqueducts. City staff has been
notified by the SDCWA of their intent to shut down and drain one of their pipelines within the
City of Poway on March 31st. The water will be released from their facilities into natural or
man-made channels located at low points along the pipeline. The locations of discharge
include Poway Creek at Garden Road in front on Garden Road Park, and near Crocker Road
crossing Golden Sunset Lane southerly to El Topo Drive. They do not anticipate that the
discharge rate will exceed the capacity of these channels and their crews will monitor the
draining to ensure that no problems arise. The draining will be completed by April 10, 2019.
INSPECTION
Malowney Residence
Markar Road (G18-0004) - With the drainage system complete, the contractor placed and
compacted class 2 aggregate base for the driveway. The base section of the driveway has
been approved to act as the all-weather surface during construction. Excavation for the
building footing has begun.
Mikvah Ritual Bath
Chabad Way (DR17-006) - Last week the owner met with the site inspector and informed
the inspector that due to lack of funds the project will be inactive. All interior work looks to
be complete, but parking modifications remain incomplete. The inspector discussed with the
owner the requirements in place for preparing a project for inactivity.
Director’s Notes
March 27, 2019
Page 5
Castiglione Residence
Oak Canyon Road (G17-0008) - After completing both coats of stucco, the contractor
cleaned the site and performed BMP maintenance. Construction of the pervious driveway
began with excavation, then preparation and compaction of the subgrade material, followed
by compaction tests. Compaction test results were confirmed. The contractor placed the
fabric liner, and pervious rock layers. Driveway and home construction continue.
Brake Stop and Auto Repair
Poway Road (RW19-0020) - Last week the contractor completed forming and placed the
concrete driveway approaches and curb and gutter fronting the project. A small section of
the approach along Poway Road was placed too close to the neighboring property line and
will need to be removed and replaced per City of Poway standards. The architect and
contractor were both informed of the applicable standard at the preconstruction meeting and
again during the concrete form inspection.
Mansur Parking Lot
Garden Road (G18-0007) - The contractor excavated and compacted the sub-grade then
placed and compacted the base material for the new parking area. Last week curb, gutter
and the new driveway approach were placed. Asphalt placement is scheduled for this week.
Director’s Notes
March 27, 2019
Page 6
Poway Tech Center West
Flint Place, Dearborn Place, Paine Place (G17-0003) - The contractor continues to work on
fine grading in preparation for and placement of driveway approaches, concrete paving and
drive aisles, curbs, loading dock and sidewalk and other flat work. Work on the 2” domestic
backflow devices for buildings 11, 13, and 18 continue with the contractor working on backfill
and then road restoration. Last week the crews resumed work on the bio-basin drainage
construction. Concrete drainage boxes for basins draining Lots 7, 12 and 14 have been
excavated, with work continuing this week.
Chick-Fil-A
Poway Road (G18-0005) - Last week the contractor placed both footings and structural
support columns for the building. The placement signals vertical construction has begun.
The inspector will be holding a preconstruction meeting for street improvements this week.
Eschbach Residence
Joyas Court (G13-0005/G13-0013) - The City received a complaint from an adjacent
(downhill) property owner concerned with what was described as heavy drainage flow
resulting from construction on the subject property. The inspector and the City’s land
development engineer visited the site and confirmed the site previously or prior to
construction drained to the same locations. Direction of flow is unchanged, and both
locations drain to the same spot as before construction, but now pass through D-40 rock
energy dissipaters, decreasing the velocity before allowing storm water to sheet flow
downhill and across property lines per the approved plans.
Director’s Notes
March 27, 2019
Page 7
SCHEDULED ROAD/LANE CLOSURES
Sidewalk closure south side of Poway Road between 13301 and 13245 for work
related to the Outpost Project.
Intermittent lane closure with flaggers on Poway Road, eastbound lanes between
Community Road and Civic Center Drive for incoming and outgoing haul trucks. Work
is related to the Outpost project.
Sidewalk closure north side of Poway Road from Carriage Road to Silver Lake Drive
for work related to the Brake Stop and Auto Repair project.
Lane closure on Garden Road, Fairburn Street, Acton Ave, Floral Ave, Aldrin Ave,
and Bowdoin Drive for work related to the SDG&E gas line upgrade.
Possible lane closure on Kirkham Way between General Atomics Way, Stowe Drive
and Crosthwaite Circle in both directions, for work related to the SDG&E electric
mainline installation project.
Possible lane closure on Espola Road between Northcrest Lane and Twin Peaks
Road both directions for the undergrounding of utilities associated with the Espola
Road Safety Improvement Project.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Donna Goldsmith, Director of Finance
DATE: March 27, 2019
SUBJECT: Finance Department Director’s Notes
Finance
1. Kick-off meeting for Water & Sewer Rate Study scheduled for April 11, 2019
2. Award of contract for Professional Audit Services - April 16, 2019 City Council meeting
General Services
Bids:
Bid
Number
Project Title Bid Opening Engineer's
Estimate
Current
Project
Balance
Awarded
Bid
Awarded To* City Council
Award Date
BID 19-012 City of Poway Facilities
Roofing & HVAC
Replacement Bid
3/28/19 @ 3:00 p.m.
(Council Chambers)
$500,000 Over
$500,000
(two
accounts)
TBD TBD 4/16/19
BID 19-013 2018-2019 Street
Overlay Project
4/16/19 @ 4:00 p.m.
(Council Chambers
Observation Room)
$700,000 $645,699 TBD TBD 5/7/19
BID 19-014 PCPA Sound Equipment
Purchase
4/23/19 @ 4:00 p.m.
(Main Conf Room)
$102,000 $109,100 TBD TBD 5/21/19
Service Proposals:
RFP Number Project Title Submittal
Deadline
Engineer's
Estimate
Budget Awarded To* City Council
Award Date
RFP-19-012
As-Needed Landscape
Architectural Design Services
3/21/19 N/A Over $50,000
(multiyear)*
TBD 4/16/19
RFP-19-013
Professional Auditing Services 2/25/19 N/A $60,000/Year 1 Davis Farr
LLP
4/16/19
RFP 19-015 Stoneridge Golf Course “the
Farms” EIR
3/4/19 $200,000 Developer
Deposit Account
TBD 4/2/19
RFP 19-016 Update of City of Poway’s
Recycled Water Use Manual
3/25/19 N/A $20,745 TBD N/A
RFP 19-017 Clearwell Upgrades Project 3/29/19 N/A $520,000 TBD 5/7/19
RFP 19-018 As-Needed Plumbing 5/9/19 $30,000
(FY20)
Over $50,000
(multiyear)*
TBD 6/4/19
Finance Department
Page 2 of 2
RFP Number Project Title Submittal
Deadline
Engineer's
Estimate
Budget Awarded To* City Council
Award Date
RFP 19-019 Automatic Gate Inspection,
Maintenance & Repair Services
5/9/19 N/A Over $50,000
(multiyear)*
TBD 6/4/19
RFP 19-020 Bus Stop Cleaning 5/9/19 $20,000/YR Over $50,000
(multiyear)*
TBD 6/4/19
RFP 19-021 Janitorial Services 5/9/19 N/A Over $50,000
(multiyear)*
TBD 6/4/19
RFP 19-022 Annual Supply of Chemicals for
the Lester J. Berglund Water
Treatment Plant FY 2019-20
5/9/19 N/A $474,821
(FY20)*
TBD 6/4/19
* Contingent upon Council approval
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: March 27, 2019
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
New Hires
Name Position/Title Department Start Date
Andrea Thomas Associate Civil Engineer Development Services 4/1
Andrew Torales Seasonal Construction Maint. Worker Public Works 4/1
Promotions
Name New Position/Title Department Date
MJ Mohamad Wastewater Utilities Crew Leader Public Works 3/25
Open Recruitments
No. Dept. Title Type
Opened Closes
1 CS Box Office Attendant Part-Time Temporary 1/17/17 Continuous
2 CS Dock Attendant Part-Time Temporary 12/20 Continuous
3 CS Front of House Assistant Part-Time Temporary 5/1 Continuous
4 CS Lifeguard Part-Time Temporary 3/19 Continuous
5 CS Recreation Leader I Part-Time Temporary 4/23 Continuous
6 CS Recreation Leader II Part-Time Temporary 10/10 Continuous
7 FIN Director of Finance Full-Time Regular 3/15 4/14
8 FIN Finance Manager Full-Time Regular 1/29 Continuous
Recruitments In Progress
No. Dept. Title Type
Opened Closed
1 DSD Assistant Engineer Full-Time Regular 2/7 2/28
2 DSD Assistant Planner Full-Time Regular 3/6 3/24
3 DSD Construction Project Manager
(Limited Term)
Full-Time Regular 12/10 Continuous
4 PW Administrative Assistant III Full-Time Regular 3/1 3/24
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 PW Parks Maintenance Worker Part-Time Regular &
Seasonal
TBD TBD
2 CS Park Ranger Part-Time Temporary 3/27 Continuous
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Michael Obermiller, P.E., Director of Public Works
DATE: March 27, 2019
SUBJECT: Public Works Department Bi-Weekly Report
(March 11, 2018 – March 24, 2019)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) 37,676 Patched 8 failed slurry areas on Scripps Poway
Parkway with asphalt (80 sq. ft.) and 6 potholes
throughout City (6 sq. ft.) Completed 37,590
lineal ft. of crack seal in Zone #3.
Debris Removal 6 Removed 500 sq. ft. of silt on Putney Road at
Midland Road; cleaned up debris from an auto
incident on Pomerado Road at Heath Drive; and
picked up a discarded appliance on Poway
Road, one small dump truck load of trash along
east and west bound Scripps Poway Parkway
between east City limits and General Atomics
Way, drywall and a bucket of oil illegally dumped
at Kirkham Road, and broken glass at Silver
Lake Rd (10 sq. ft.)
Concrete Repairs (sq. ft.) 150 Finished 150 sq. ft. of concrete in Zone #3 on
cross gutter removal/replacement at Tarascan
Drive and Tuscarora Drive. Removed a broken
concrete meter box at skate park and replaced it
with a new box.
Signs 2 Installed a handicap sign at Community Park,
and three new sign poles and eight new signs
with parking information on La Manda Drive.
Vegetation – weed abatement (sq. ft.) 1350 Completed 300’ of weed abatement on Soule
Street, 500’ at different locations along Garden
Road, 350’ along McFeron Road and cleared the
center median of weeds on Twin Peaks Road
near Budwin Lane (200’).
Miscellaneous 2 One team member completed two days of Class
A Driver Training at the Operations Lounge.
Provided traffic control on Poway Road in
support of the Stormwater Division installation of
Public Works Department Report /March 27, 2019 / Page 2
Work/Description Units Location/Description
trench plates over the roadway for future CMP
repair project.
Special Events 1 Attended safety committee rodeo.
Stormwater & Flood Control
Maintenance Zone #3 Corrugated
Metal Pipe Video Inspection
26 Throughout maintenance Zone #3 (CMP only)
Vactor Request 3 Midland Road – 2 at Garden Road
Easement Mowing 6 Robison Boulevard, Wanesta Drive, Standish
Drive, Carriage Road, Oak Knoll Road and
Hilleary Park Drive.
Basins 4 Gate Drive/Kirkham Road/Stowe Drive –
Open/Closed (Rain event)
Trench Plates 2 Poway Road and Mountain Trail
Espola Rd 1 Backfilled the south end of a contractor’s block
wall in preparation of rains and hydroseeded.
Illegal dumping 1 Removed television from creek at the north end
of the trail next to the Poway Unified Schools bus
lot.
Graffiti 2 Box culvert at Vaughn and footbridge handrail on
confluence wall.
Vehicle & Equipment Maintenance
Work Orders 41 Hazardous Material Inspection Conducted: No
issues to report.
Generators Inspected: No issues to report.
UST: Upgrades/Repairs made by Jenal
Engineering Corp.
Scheduled/Unscheduled 22/19
Red Fleet Work Orders 9
Red Fleet Scheduled/Unscheduled 5/4
Facilities Maintenance
Electrical & Lighting 8 Replaced a switch at City Hall, re-lamped
apparatus bay in Fire Station 3, got a quote for a
light repair in City Hall stairwells, continued
working on re-lamping of men’s and women’s
restrooms in City Hall, reset all light timers
throughout City for daylight savings time,
replaced lights in office at Public Works
Administration and replaced lights under the
counter at Fire Station 3.
Plumbing/HVAC 17 Repaired HVAC fan and vent at the Senior
Center, a noisy vent at City Hall, toilet, faucet
and clogged urinal at Lake Poway, and a fan in
Fire Station 3’s day room; assisted with
HVAC/roofing pre-bid walk-throughs, with
replacing a urinal at Fire Station 2 and with
moving the train’s passenger cars to make
installation of new water heater easier in the
Train Barn; followed up with AO Reed about
Public Works Department Report /March 27, 2019 / Page 3
Work/Description Units Location/Description
Garden Road and Silverset Park’s plumbing
replacement; unclogged two toilets at the Library;
worked on continuing roof leak at the Hamburger
Factory and replaced a rotor motor on a
dishwasher at City Hall.
Miscellaneous 19 Repaired door chain at the Operations garage, a
door lock in Council Chambers, a door at City
Hall and wood on the Aubrey Old Poway Park
bridge; took measurements and ordered the
circulation pump at the Poway Center for
Performing Arts; replaced a toilet seat at City
Hall, a broken soap dispenser at the Train Barn
and a toaster oven at City Hall; cleaned out the
City Hall storage room; ordered a new wall light
fixture and checked out a water issue in the
elevator room for Poway Center for the
Performing Arts (none found); checked out water
issues in Operations’ SDGE storage room and
cleaned it up; met with Community Services to
see where new signs are to be installed;
replaced the ice machine filter, painted and
repaired dry wall from water damage in Fire
Station 3; and worked on the dryer at Fire
Station 2.
Work Orders Completed / In
Progress
44/6
Work Orders Scheduled /
Unscheduled
44/6
Parks, Trails & Landscape Maintenance
Aubrey Park Applied herbicide throughout the facility treating
weeds in planters and along walkways.
City Hall Provided support for Pi day event.
City Owned Properties Knocked down tall weeds and grass with the
mower on nine properties between York Avenue
and Community Road.
Community Park Responded daily to multiple graffiti incidents
throughout the facility, filled holes in all Dog Park
pens due to rains, trimmed and weeded planters.
Hilleary Park Applied herbicide throughout the facility treating
weeds in planters and along walkways.
Lake Poway Park Replaced several parking lot fence posts and rails
along the middle parking lot loop; trimmed the
plant material along the playground, parking lot
and the parking lot medians; replaced two turf
irrigation valves; performed weed abatement
around the campground restroom building;
relocated cement BBQ’s in area seven and
Public Works Department Report /March 27, 2019 / Page 4
Work/Description Units Location/Description
moved one large rebuilt picnic table from Lake
Poway to the Metate Trail parking lot.
OPP Applied herbicide throughout the facility treating
weeds in planters, along walkways, fence lines
and train tracks.
Silverset Park Replaced two soap dispensers, removed a small
fallen tree that was leaning on a residential fence
on the south side of the park in the tree grove,
added plastic slats to one eight-foot section of
chain link fencing across from the playground to
help reduce visibility into residential homes below
and placed a sign in the parking lot notifying park
users that the water running through the parking
lot was runoff from the adjacent slope.
Starridge Park Removed fallen branches/debris from rain and
wind and repaired a broken section of trail
fencing.
Sycamore Creek Park Aerated the turf at Sycamore Park west.
Valle Verde Park Repairing and retrofitting existing planter
irrigation around the perimeter of the park
continued. Replaced one hundred plus plants
and cleaned along the drainage channel (with
the assistance of the Honor Camp on both
projects).
Miscellaneous Trails Performed weed abatement in the lot that
leads to the archery area across from the
Public Works Administration building, off Ezra
Lane, on Espola Trail and along the South
Poway Trail head; regraded the top of the
slope in the Future Farmers of America yard;
filled in areas of washout on the upper and
lower sections of the slope that were affected
by the last rain; removed multiple loads of
debris and trash bags generated from
volunteers working at the South Poway Staging
area; installed “No Off Road” signs along a
section of Valle Verde Trail and added base
material to low muddy areas along the Lomas
Verdes Trail.
Miscellaneous Parks Performed maintenance duties at Crosthwaite
Materials Handling Yard for the month;
maintained drain channel, inlet and silt removal
after rains; completed back filling the newly
installed water line to the campground (a few
minor adjustments will need to be made along
with servicing toilets and sinks prior to the
restrooms being opened) and presented at the
Safety Rodeo at Crosthwaite to Public Works
Public Works Department Report /March 27, 2019 / Page 5
Work/Description Units Location/Description
employees. Total of 43 hours were used
working on irrigation repairs/improvements.
Contract Inspections Conducted regular contract inspections for
janitorial, landscape, bus stops, the groves and
trees for grid trims vendors.
Customer Inquiries 30
Streetlight Issues/Park lights 11/2 Met with Siemens to help trouble shoot power
problem with light at McFeron Road and
Pomerado Road, replaced the deco base cover
on Bowron Road and inspected Metate Triangle
for water run-off.
Traffic Signal / Emergency 3
USA Mark-Outs 23
Service Requests Work Orders 20 Assisted Engineering with locating various
conduit at Community Park, the streets division
with replacing a broken electric box at Skate
Park and the treatment plant with matching
paint colors; worked on the facility paint, street
lighting and traffic signal painting lists; attended
roofing/HVAC contract pre-bid meeting; pulled
alarm events; and got quotes for cladding Lake
Poway storage shed with T1-11 siding; attended
the 87-1 (19-1) LMD open house; met the Bona
representative for woodwork at Old Poway
Park; finished planting at Fire Stations 2 and 3
and Sycamore Creek; updated the MTS bus
route; inventoried assets; repaired a water main
leak on Oak Knoll Road median and cleared
vegetation from Twin Circle fence line.
Emergency Response
Emergency Response Call-outs 7 Called out to remove a barbeque grill from the
road (location was San Diego, Treatment Plant
referred it to them); shut down backflow in
median due to LMD irrigation break; called to
resident complaining of sewer blockage (on
resident side they will contact plumber); second
sewer issue on Danielson Street most likely due
to P-trap issue and responded to door repair at
Senior Center, tree limb in the road and a patch
needed around temporary plates on Powers
Road at Vaughn.
UTILITIES
Water Distribution System Operations
Mark-Outs 54
Distribution Maintenance 143
Water Service Repair 2 Aedan Court, Frey Court
Public Works Department Report /March 27, 2019 / Page 6
Work/Description Units Location/Description
Fire Hydrants Repair/ Replace 3 Poway Road, Twin Peaks Road, Sycamore
Avenue
Customer Service Repairs:
Leaks, AMS updates, non-ops.
3 High Valley Road, Poway Road, High Valley
Road
Annual Test Reports 231
Backflows Tested 13
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) .36 Repaired the West Bridge at WTP, completed the
dive reservoir inspections, and performed weed
abatement at pump and lift stations.
Lake Poway and Poway Dam (Feet) 935.9
Water Treatment Plant (MG – YTD) 5059.9
0
Average MGD: 3.97 MGD.
Collection System Maintenance
Mainline Flushing (l/ft.) 6,059
Lateral Blockage 1 Espola Road
Customer Service 9
Mainline damage 1 La Manda Drive: contractor damaged 15-inch
VCP pipe while excavating to install 4-inch sewer
lateral. City staff inspected the damage and
monitored the pipe and site during the repair by
another contractor.
Recycled Water System
Site Inspections 4
Recycled
Tech West site
4-Year Testing 24 hr 0
4 hr test 0 Annual Recycled water report
Schedule 2019 tests. 33 existing sites
Plan Review 7 14035 Midland Road
13950 Stowe Drive
Customer Service 1 12345 First American Way odor complaint
Fats, Oils, Grease (FOG) Program
Business License Review 5 13219, 13254, 13532 Poway Road
13514, 13725 Pomerado Road
Site Inspection 2 12222 #4 Poway Road Thai Ladle #0132 3rd visit
no call back
13483 Poway Road Pizza Studio #0064 2nd visit
no call back
Customer Service 2 14033 Midland Road
13095 Poway Road Armando’s Mexican no
response to code enforcement. Review nuisance
abatement notice.
Issue FOG Permit 2
delivered
permit
12169 Kirkham Road Papa Duke’s # 0065
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Mark Sanchez, Director of Safety Services
DATE: March 27, 2019
SUBJECT: Safety Services Management Staff Notes
_____________________________________________________________________
FIRE DEPARTMENT
Incidents
Between Monday, March 11, and Sunday, March 24, Poway fire and paramedic crews
responded to 207 incidents of which 144 were medical aids.
TRAINING
Training Hours
Between Monday, March 11, and Sunday, March 24, personnel completed 499 hours of
training and activities. Topics included 280 hours of company training, 86 hours of facility
training and 54 hours of driver/operator training.
DISASTER PREPAREDNESS
Activities – Susy Turnbull
Date Activity
March 11 Attended meeting with Chief Canavan to discuss the Hazard Mitigation Grant
March 12
Attended the countywide Feeding Taskforce meeting at Office of Emergency
Services
March 14 Worked with the Sheriff’s Department to obtain drone videos and photos for
the Hazard Mitigation Grant
March 14 Attended the Poway Neighborhood Emergency Corps meeting
March 15 Taught Shelter Operations to 12 staff from the Community Services
Department
March 15 Participated in conference call to discuss the 2019 National CERT Conference
SSD Management Staff Notes
Page 2
Date Activity
March 15 Meeting with Izzy to discuss the Hazard Mitigation Grant
March 18 Attended meeting with Public Works and arborists to review the Hazard
Mitigation Grant
March 18 Participated in CERT Interviews for new team members
March 19 Submitted $2,500 grant to SDG&E for CERT
March 19 Assisted in presenting the Hazard Mitigation Grant at the City Council meeting
March 20 Met with Izzy to discuss the Hazard Mitigation Grant
March 20 Met with Rene and Chief Canavan to discuss Safety Services’ website
March 20 Participated in CERT interviews with new members
March 21
Attended the Regional Resiliency Assessment Project kickoff meeting and
County Office of Emergency Services
March 21
Participated on a conference call for the National CERT Conference
March 21
Took CPR skills test
March 21
Met with Eric to discuss the Hazard Mitigation Grant
SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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