Directors' Notes 04-24-19CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Faviola Medina, City Clerk
DATE: April 24, 2019
SUBJECT: City Clerk’s Office Notes (April 10 – April 23, 2019)
PUBLIC RECORDS REQUESTS
Completed:
Pending:
LEGISLATIVE
City Council
Meetings:
April 2, 2019 – Regular Council Meeting
Prepared meeting minutes
April 16, 2019 – Regular Council Meeting
Agenda Packet prepared and distributed
Prepared meeting minutes
Deadline Reminder
Agenda reports for the Tuesday, May 21, 2019 City Council Meeting are due Monday, May 6.
Name Subject of Request
Abramowitz Tax and Lien
Service
Open/Expired Permits/Code Violations for 12664, 12660, 12666, 12654,
12648, 12624, 12622 Poway Road
Singh Group Inc Current contract for Bus Maintenance Services
GG Homes Open and Closed Residential Code Violations 3/11/19-4/11/19
Coastal Environmental Rights
Foundation (CERF)
A List or Database of All Priority Development Projects Using Compliance
Provision E.3.C.(3), and Priority Development Projects Approved Since
January 1, 2015 to Present
CHC Consulting As-builts, Parcel Maps, Corner Records for Tech Center Drive between
Scripps Poway Pkwy and Kirkham Way, 12175 Tech Center Drive
Name Subject of Request
San Diego Union
Tribune
Current List of Engineering and Traffic Surveys for All Sections of Highway,
Streets and Roads Under the Jurisdiction of the City, Including Any Code
Sheets and All Other Relevant Documentation
City Clerk’s Office
Notes – April 24, 2019
Page 2
RECORDS MANAGEMENT
The City Clerk’s Office coordinated an onsite records destruction with Corodata on April 12, 2019.
Records onsite that met or exceeded their retention were listed and authorized for destruction from the
City Manager’s Office, Community Services, Development Services, Finance, Human Resources and
Risk Management. A total of 33 boxes were destroyed onsite and an additional 12 boxes destroyed at
Corodata’s Shredding Facility.
April 10 – Apr. 23, 2019 Fiscal Year To Date
Agreements Processed 7 131
Ordinances 0 9
Resolutions 3 74
Agenda Reports 1 24
Legal Ads Placed
(Public hearings, ordinance summaries,
bids, rfps)
3 89
Recorded Documents 8 119
Notary Requests 0 4
Oaths of Office Administered 3 65
Subpoenas/Summons Processed 0 5
Public Records Requests 5 173
Permanent Records Archived 502 6,358
Election Related Inquiries 0 21
CITY OF POWAY MEMORANDUM
TO: Tina White, City Manager
FROM: Brenda Sylvia, Director of Community Services
DATE: April 24, 2019
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Events Date Time Location
Spring-In to Camping April 26-27 1pm-10am Lake Poway
Kid’s Night Out May 3 4:30-9pm Community Park
Spring-In to Camping May 10-11 1pm-10am Lake Poway
Summer Class Registration May 14 7:00am Online or In-Person at City Hall
For the first time ever, it was March Madness at Lake Poway. Donated prizes were
awarded weekly for landing the largest fish and this revenue-generating idea helped sell
more fishing permits and boats than the last two years. The staff idea brought in over
$25,000 in one month!
Artists of every skill level joined us to capture the beauty of the Kumeyaay-Ipai Interpretive
Center. Basic instruction and materials were provided and 22 participants picked a spot
to create their very-own watercolor masterpiece.
Local history is the highlight during interactive and volunteer-led tours at Old Poway
Park. For this year’s tour season (March-June), we expect a total of 652 students to
participate in this fun and educational program.
Early Summer Camp Registration opened on April 9 with a one-day revenue total of
$197,445. This was a 5.67% increase over last year’s opening day.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Bob Manis, Director of Development Services
DATE: April 24, 2019
SUBJECT: Director’s Notes
PLANNING
Neighborhood Health Clinic Carport/Solar Project at 13010 Poway Road
A Minor Development Review Application (MDRA) was submitted to add ground-mounted
solar panels to the clinic property. The solar panels with be contained within three separate
arrays and will also function as carports for 25 of the 47 parking spaces provided on the
site. Prior to submitting the application, staff worked with the applicant to place the carports
in a location that will minimize the need to remove trees and other landscaping.
New Single-Family Residence at 12870 Welton Lane
A Minor Development Review Application (MDRA) was submitted for a new single-family
home on a vacant property (APN 323-092-15). The project consists of a two-story, 5,314-
square-foot residence and an attached 1,135-square-foot garage on a 10-acre parcel in the
Gate Drive Specific Plan area.
Hop Stop Restaurant at 14055 Midland Road
A building permit was submitted for plan check for a new 2,356 square-foot restaurant
serving craft beers with a 1,252 square-foot tenant improvement on the existing building at
the subject property at the north end of Old Poway Village shopping center. There will also
be a 2,292 square-foot patio cover connecting both structures. The MDRA is in review. The
Hop Stop wants to establish a restaurant with a large, covered outdoor dining area using the
existing building and outdoor area formerly occupied by the Poway Pond and Garden
business. The proposed building would contain the kitchen and restroom facilities. They
are also proposing to create an outdoor game area for use by patrons. The architecture of
the new building and structures would be in keeping with the historic architecture of the
shopping center.
St. Bartholomew’s Episcopal Church at 16275 Pomerado Road
A building permit was issued for a 2,971 square-foot tenant improvement to the Youth
Room/Chapel at the subject property.
New Single-Family Dwelling at 14009 Murel Trail
A Minor Development Review Application (MDRA) was submitted at the subject property to
construct a single-family home within the Norris Subdivision off of Poway Grade. A MDRA
submitted in 2018 to build a home on this lot was approved, but not constructed. The lot
was subsequently sold and the new owner submitted a new MDRA to construct a different
house on the property.
Director’s Notes
April 24, 2019
Page 2
New Single-Family Dwelling at 14123 Sky Mountain Trail
A building permit was issued for a 3,585 square-foot single-family dwelling with a 851
square-foot garage and 637 square-foot patio cover.
New ADU at 12623 Celestial Court
A building permit was issued for a garage conversion to a 475 square-foot accessory
dwelling unit.
New ADU at 11982 Old Pomerado Road
A building permit was submitted for plan check for a detached garage conversion to a 737
square-foot accessory dwelling unit with a 483 square foot interior remodel to the existing
home.
New Major Single-Family Dwelling Addition at 13822 Temple Street
A building permit was submitted for plan check for a 2,244 square foot single family dwelling
addition of bedrooms, master suite, family room, and game room.
New Single-Family Dwelling Addition at 15014 Huntington Gate Drive
A building permit was submitted for plan check for a 552 square-foot single family dwelling
media room addition, 288 square-foot patio cover and a 47 square-foot storage structure.
CAPITAL IMPROVEMENTS
2018 CMP Repairs
All contract work and punch list items are complete. Last week the Contractor completed a
change order item for a point repair within a City trail easement off of Espola Road. The
project is now complete and will be scheduled for acceptance at City Council on May 21.
Sewer Line Repair Replace 14/15 (Pomerado Road/Stone Canyon Road)
Construction has begun with potholing activities. This project will replace the existing sewer
main along Pomerado Road at Stone Canyon Road. Significant delays occurred in starting
this project due to coordination with the City of San Diego. Approximately 90% of the project
limits are located with the City of San Diego’s Right of Way and they have required numerous
traffic control plan changes that have delayed the project start date.
2018-2019 Street Overlay
Bids were opened on April 16 and eleven bids were received. The apparent low bidder is
SRM Contracting and Paving with a bid of $562,440. This project has been scheduled for
award at City Council on May 7.
LED Street and Safety Light Conversion
The RFP for design-build services to convert all of the City’s street and safety lights from
low pressure sodium to light emitting diode will be posted this week. The scope of work
includes recommending a brand of street light fixtures that will meet Municipal Code
requirements and allow for the installation of light shields and field dimming of fixtures.
Proposals are due on May 23.
Director’s Notes
April 24, 2019
Page 3
LAND DEVELOPMENT
Stowe Property Lot Split
City staff returned comments on second review of a final map for a lot split on Stowe Drive.
Villa de Vida Housing
The applicant has submitted the grading plan package and water improvement plans for
third review of the 54-unit special needs housing development proposed on Oak Knoll
Road.
General Atomics Parking Lot
City staff has reviewed and approved the record drawings for the parking lot built on
Danielson Street. Staff has closed the project and is processing the return of deposit
funds and securities.
Residential Care Facility
The City has received the 2nd submittal of the grading plans for the proposed facility on
Aubrey Street.
Parkway Summit/Vantage Point
The City has issued the grading permit for the Parkway Summit/Vantage Point development
at the eastern end of Kirkham Way within the South Poway Business Park. Proposed work
includes onsite grading for the 2 warehouse distribution buildings, walls, and associated
parking. Staff has also returned comments on the 1st review for the proposed onsite water
easement for the Vantage Point/Parkway Summit project as well as the 1st review of the
Offsite Street Improvement Plans for the intersection improvements as required by the
project. Intersections to be improved include: Scripps Poway Parkway at SR-67, Scripps
Poway Parkway and Danielson/General Atomics Way, Scripps Poway Parkway and
Pomerado Rd, and Community Road and Stowe Drive.
Buswell Residence
(FLD19-0002) - City staff has returned comments on the second submittal of the floodplain
development permit for the proposed front porch within the floodplain on Orchard Bend
Road.
General Atomics Building A40 Conduit Duct Bank
(STI18-002) - Improvement plans were approved for the fiber optic duct bank and vaults
proposed along Crosthwaite Circle and Stowe Drive (a portion east of Crosthwaite Circle).
Prior to starting work, both the Standard Agreement and Encroachment Agreement need to
be finalized and signed. The City is waiting on the Right-of-Way Permit to be submitted in
order to finalize the Encroachment Agreement.
Director’s Notes
April 24, 2019
Page 4
INSPECTION
Brake Stop and Auto Repair
Poway Road (RW19-0020) - The contractor completed the concrete sidewalk and driveway
approach removal and replacement. The sidewalk closure and signage has been removed.
Last week the contractor placed the asphalt slot patch and is now scheduled to begin onsite
improvements.
Poway Tech Center West
Flint Place, Dearborn Place, Paine Place (G17-0003) - The contractor continues to work on
preparation and placement of concrete paving, curbs, sidewalk and other flat work. Bio-basin
re-construction of all bio-basins not meeting percolation rates has begun. Occupancy has
been mentioned and will be requested for the second completed building as soon as that
buildings applicable bio-basin has been reconstructed. Preliminary punch list inspection and
generation for the remaining buildings has begun and will be updated as items are
completed or corrected.
Chick-fil-A
Poway Road (G18-0005) - The contractor previously placed both footings and structural
support columns for the building. Rough plumbing and electrical, building foundation and
slab have been placed. Last week the contractor began working on vertical construction of
the building. Installation of the new electrical feed from the SDG&E transformer to the new
building was completed and the trench and conduits slurry backfilled.
Outpost
Poway Road (G18-0002), (STI18-001) - The de-watering system has helped to alleviate
most of the groundwater, but very wet material has been encountered. The contractor added
additional rock, rumble plates and a mechanical sweeper truck, attempting to eliminate
tracking during hauling. The contractor began placing soil nails under adjacent properties to
the north, south and east. Holes are drilled to varying depths, steel cables installed and
grouted in place. This week after grout has reached required strength, the contractor will
begin tensioning the newly installed cables / soil nails. Issues with parking on the sewer
easement / fire lane behind Five Guys has been an ongoing issue as has been the delivery
of equipment and material along Poway Road at varying hours of the day. The City inspector
has been working with the contractor to try and limit the disturbance to the public and Public
Works staff.
Parkway Summit
Kirkham Way (G18-0008) - The preconstruction meeting for this large construction project
within the business park has been held. The project consists of grading, construction of two
large buildings, construction of a full drainage system and some road improvements. The
contractor has begun with rock crushing and material conditioning. The cul-de-sac at the
east end of Kirkham Way will be temporarily closed for construction activities.
Director’s Notes
April 24, 2019
Page 5
Parkway Summit Stockpile
Kirkham Way (G19-0003) - No further inspections will be necessary as work will be
overlapped by Parkway Summit Project. This project has been closed.
Castiglione Residence
Oak Canyon Road (G17-0008) - The contractor completed the asphalt placement for the
widening of the existing driveway. The inspector has created a preliminary punch list to aid
the owner in close out. The owner has completed grading and has nearly completed
construction of the home. All drainage is in and the only remaining items are landscape
related. One concern is the deviation of plant species. The owner has installed ice plant
which is not the approved plant material. The owner has requested the City to allow the
change in plant species and has submitted the request for occupancy form.
Newham Residence
Sky Mountain Trail (DR05-11EX) - The preconstruction meeting for this single-family
residence has been held. The owner signed all applicable paper work and viewed the City
educational stormwater video.
Tooth Rock Road Lot 1&2
Tooth Rock Road (MDRA16-023 & MDRA16-024) - Lot 1- The contractor has completed the
bio-basin and drainage items. Work on the impervious and pervious sections of the
driveway continues.
Lot 2 - The contractor completed the driveway placement and all draining items. The site
has been planted but is not more the 70% covered as plants are still maturing. Occupancy
was requested, and conditional occupancy approved.
SDG&E Substation
Twin Peaks Road (G15-0010) - Landscape work has resumed. Work was stalled due to an
SDG&E internal issue but has resumed with the placement of decorative rock, shrubs and
some trees. Planting and landscape work are scheduled to continue this week.
SCHEDULED ROAD/LANE CLOSURES
Sidewalk closure south side of Poway Road between 13301 and 13245 for work
related to the Outpost Project.
Possible lane closure on Kirkham Way between General Atomics Way, Stowe Drive
and Crosthwaite Circle in both directions, for work related to the SDG&E electric
mainline installation project.
Possible lane closure on Espola Road between Northcrest Lane and Twin Peaks
Road both directions for the undergrounding of utilities associated with the Espola
Road Safety Improvement Project.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Donna Goldsmith, Director of Finance
DATE: April 24, 2019
SUBJECT: Finance Department Director’s Notes
Finance
Budget Review Committee meetings next week on April 30th and May 2nd
General Services
Bids:
Bid
Number
Project Title Bid Opening Engineer's
Estimate
Current
Project
Balance
Awarded
Bid
Awarded To* City Council
Award Date
BID 19-012 City of Poway Facilities
Roofing & HVAC
Replacement Bid
3/28/19 @ 3:00 p.m.
(Council Chambers)
$500,000 Over
$500,000
(two
accounts)
$654,607 Good-Men
Roofing &
Construction,
Inc.
TBD
BID 19-013 2018-2019 Street
Overlay Project
4/16/19 @ 4:00 p.m.
(Council Chambers
Observation Room)
$700,000 $645,699 $562,440 SRM
Contracting and
Paving
5/7/19
BID 19-014 PCPA Sound Equipment
Purchase
4/23/19 @ 4:00 p.m.
(Main Conf Room)
$102,000 $109,100 TBD TBD 5/21/19
BID 19-015 Martincoit Road Sewer
Upsize
5/1/19 @ 4:00 p.m.
(Council Chambers)
$2,300,000 $2,526,533 TBD TBD 5/21/19
BID 19-016 Inclined Wheelchair Lift
Replacement
5/8/19 @ 3:00 p.m.
(Council Chambers)
$27,000 $43,750 TBD TBD 6/4/19
BID 19-017 Annual Supply of
Chemicals for the Lester
J. Berglund Water
Treatment Plant
5/10/19 @ 2:00 p.m.
(Council Chambers)
N/A $474,821
(FY20)*
TBD TBD 6/4/19
BID 19-018 PCPA Smoke Hatch
Winch Replacement
Project
5/22/19 @ 4:00 p.m.
(Council Chambers)
$10,000 $209,453 TBD TBD 6/4/19
BID 19-019 Poway Road Turn
Pocket Extension
Project
5/16/19 @ 4:00 p.m.
(Council Chambers)
$250,000 $359,715 TBD TBD 6/4/19
BID 19-020 Poway Community
Center Lead and
Asbestos Abatement
Project
5/28/19 @ 4:00 p.m.
(Council Chambers)
$40,000 $11,987,751 TBD TBD 6/18/19
Bid 19-021 Mickey Cafagna
Community Center
7/15/19 @ 4:00 p.m.
(Council Chambers)
$10,176,000 $11,987,751 TBD TBD 8/6/19
Bid 19-022 Treatment Plant,
Chemical Building and
Tank Farm Upgrades
5/23/19 @ 4:00 p.m.
(Council Chambers)
$970,000 $1,435,440 TBD TBD 6/18/19
Finance Department
Page 2 of 2
Service Proposals:
RFP Number Project Title Submittal
Deadline
Engineer's
Estimate
Budget Awarded To* City Council
Award Date
RFP-19-012
As-Needed Landscape
Architectural Design Services
3/21/19 N/A Over $50,000
(multiyear)*
TBD TBD
RFP 19-017 Clearwell Upgrades Project 3/29/19 N/A $520,000 IEC 5/7/19
RFP 19-018 As-Needed Plumbing Services 5/9/19 $30,000
(FY20)
Over $50,000
(multiyear)*
TBD 6/4/19
RFP 19-019 Automatic Gate Inspection,
Maintenance & Repair Services
5/9/19 N/A Over $50,000
(multiyear)*
TBD 6/4/19
RFP 19-020 Bus Stop Cleaning Servies 5/9/19 $20,000/YR Over $50,000
(multiyear)*
TBD 6/4/19
RFP 19-021 Janitorial Services 5/20/19 N/A Over $50,000
(multiyear)*
TBD 6/18/19
RFP 19-023 Design Services for the Sewer
Line Repair/Replace 16/17
(Exposed Sewer East of
Martincoit)
4/18/19 N/A $385,670 TBD 5/21/19
RFP 19-024 Environmental Education Program 5/2/19 N/A $36,300/
$29,433/
$13,670
(multiple
accounts)
TBD 6/4/19
RFP 19-025 LED Street and Safety Lighting
Conversion
5/23/19 N/A $1,727,938 TBD 6/18/19
* Contingent upon Council approval
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: April 24, 2019
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
Open Recruitments
No. Dept. Title Type
Opened Closes
1 CS Box Office Attendant Part-Time Temporary 1/17/17 Continuous
2 CS Dock Attendant Part-Time Temporary 12/20 Continuous
3 CS Front of House Assistant Part-Time Temporary 5/1 Continuous
4 CS Lifeguard Part-Time Temporary 3/19 Continuous
5 CS Park Ranger Part-Time Temporary 3/27 Continuous
6 CS Recreation Leader I Part-Time Temporary 4/23 Continuous
7 PW Water Utilities Crew Leader Full-Time Regular 4/11 5/9
Recruitments In Progress
No. Dept. Title Type
Opened Closed
1 CS Camp Counselor I Part-Time Temporary 3/19 4/21
2 CS Camp Counselor II Part-Time Temporary 3/19 4/21
3 DSD Assistant Engineer Full-Time Regular 2/7 2/28
4 DSD Assistant Planner Full-Time Regular 3/6 3/24
5 FIN Director of Finance Full-Time Regular 3/15 4/14
6 FIN Finance Manager Full-Time Regular 1/29 Continuous
7 PW Administrative Assistant III Full-Time Regular 3/1 3/24
8 PW Parks Maintenance Worker Seasonal 4/2 4/9
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 CSD Recreation Leader II Part-Time Temporary TBD TBD
2 SS Director of Safety Services Full-Time Regular TBD TBD
3 SS Fire Captain/Paramedic Full-Time Regular TBD TBD
Recognize A Valuable Employee – R.A.V.E.
The Employee Recognition Committee (ERC) rolled out the City’s new recognition program at the City Manager’s All
Hands meeting. The Committee met earlier this month and had already received nine nominations for consideration.
Employees are nominated for positively demonstrating one of the five following attributes while performing their
jobs: 1) Attitude & Approach; 2) Professionalism; 3) Teamwork; 4) Initiative & Leadership; and 5) Commitment to
Service/Service Culture. The ERC is currently working on the various formats to announce the approved nominations
along with email blasts to continue promoting the renewed program.
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Michael Obermiller, P.E., Director of Public Works
DATE: April 24, 2019
SUBJECT: Public Works Department Bi-Weekly Report
(April 8, 2019 – April 21, 2019)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) 16
350
Paved asphalt to repair damaged slurry on
Community Road. Completed 9 assets in Zone
#3 Crack Seal Program (34,002 lineal ft.)
Completed 6 assets in Zone #3 Asphalt Program
(28,645 sq. ft.)
Debris Removal 1 Cleared silt off Gate Drive (1000 sq. ft.)
Signs 4 Replaced a ‘One Way’ sign and pole damaged in
an auto accident on Pomerado Road. Repaired a
sign damaged by an auto accident on Old Coach
Road. Repaired a sign on Poway Road on the
grade and a “Keep Right” sign on Poway Road.
Vegetation 2 Performed weed abatement along the sidewalk
on Pomerado Road (600 ft.) Completed 300 feet
of weed abatement on Espola Road.
Graffiti 1 Cleaned graffiti from a utility box on Poway Road
(2 sq. ft.)
Miscellaneous 1 Attended Driver’s Awareness Training. Spread
one load of mulch at resident’s home in Espola
Road project area (550 sq. ft.)
Stormwater & Flood Control
Annual Inlet inspection 83 Inspected inlets throughout Poway
Graffiti 1 Removed from Oak Knoll Road
Tree Issue 4 Fallen branches at Amso Street, roots in drain on
Huntington Gate, tree and debris at Willow Run
and tree down on Eisenhower Drive.
Pick up Trench plates 1 Across from Mountain Drive
Rebuild failed street grate and frame 1 Halper Road
Prep for Poway Road corrugated
metal pipe repair
1 Poway Road fronting Midas.
Public Works Department Report /April 24, 2019 / Page 2
Work/Description Units Location/Description
Vehicle & Equipment Maintenance
Work Orders 43 Hazardous Material Inspection conducted:
No issues to report
UST Inspection: No issues to report
DEH Inspection: Operations, no issues to report
Scheduled/Unscheduled 32/11
Red Fleet Work Orders 4
Red Fleet Scheduled/Unscheduled 4/0
Facilities Maintenance
Electrical & Lighting 7 Repaired a light switch and replaced bulbs at
Skate Park. Repaired an outlet at Fire Station 3
and reconfigured a floor outlet at Fire Station 1.
Checked lighting circuits for future work in the
stairwells at City Hall. Finished re-lamping all
restrooms at City Hall and reset a light timer at
the Sheriff’s Station.
Plumbing/HVAC/Roofing 20 Installed a new drinking fountain at Hilleary Park
and Fleet Vehicle Maintenance. Worked on a
drain at Fire Station 1 and placed a cover plate to
try to get rid of gnats hovering around drain.
Unclogged a sink at the Library, a drinking
fountain at the Auditorium and sinks at Fire
Station 1. Installed a new drop in kit for toilet and
rebuilt a valve and vacuum breaker to a toilet in
the Auditorium. Replaced flush handles on
urinals at Fire Station 2 and a kitchen faucet at
Fire Station 1. Repaired and replaced roof tiles at
Fleet Vehicle Maintenance shed. Checked out air
conditioning at the Hamburger factory unit that
was tagged with a bad disconnect tag and had
Neal Electric come rewire. Met with AO Reed: to
perform work on AH2 at City Hall and assisted
with the repair to keep the building up and
running; for restrooms upgrades at Lake Poway
middle, upper and, Valle Verde restrooms; and
regarding a repair of the HVAC in the Facilities
office and to check out noisy vents in a restroom
at City Hall.
Miscellaneous 14 Repaired a restroom door at Skate Park and a
door at the Community Park office. Replaced
door stop at Templars Hall. Sanded graffiti off
partition walls to remove swastikas, assisted with
moving furniture in preparation for hardwood floor
refinishing and built a new wooden lid for a pump
to the koi pond at Old Poway Park. Attended
driver training class. Removed items from
cabinets, checked out damage from a coffee
maker leak and put in fans to dry out Council
Public Works Department Report /April 24, 2019 / Page 3
Work/Description Units Location/Description
Chambers. Met to figure out how to replace the
CO2 line at the Pool. Reinstalled a new towel
dispenser at the Senior Center, adjusted door
closers at City Hall and repaired a roll-up door at
the Auditorium.
Work Orders Completed / In
Progress
41/5
Work Orders Scheduled /
Unscheduled
35/6
Parks, Trails & Landscape Maintenance
Arbolitos Sports Fields Repaired irrigation heads and a valve in planters.
Aubrey Park Removed graffiti from playground equipment.
Performed irrigation repairs, multiple heads had
been vandalized.
Bette Bendixen Park Herbicide application.
City Hall Reported, tracked and removed multiple incidents
of graffiti. Trimmed shrubs, weeded planters and
performed irrigation checks.
City Owned Properties Applied herbicide to two open lots along
Community Road. Assisted by the Women’s
Honor Camp; removed several fallen trees and
performed weed abatement in open properties
between York Avenue and Community Road.
Removed an illegally dumped couch from an open
lot on Midland Road.
Community Park Reported, tracked and removed multiple incidents
of graffiti. Provided support for multiple activities
and events during Spring Break and over the
holiday weekend.
Garden Road Park Performed weed abatement and applied herbicide
in the mulched areas.
Hilleary Park Reported, tracked and removed multiple incidents
of graffiti.
Lake Poway Park Supported the “Family Campout” Friday evening
through Saturday afternoon. Removed a fallen
tree limb on the west side of the bowl. Picked up
three large replacement archery range targets
from the warehouse to be installed later this
month. Replaced six old paper towel dispensers
in the restrooms with new ones. Performed weed
abatement around the perimeter of the Archery
Range.
OPP Reported, tracked and removed multiple incidents
of graffiti. Trimmed and removed debris from the
planters.
Poway Oaks Park Applied herbicide.
Silverset Park Aerated the sports fields and applied herbicide.
With assistance from the Women’s Honor Camp;
Public Works Department Report /April 24, 2019 / Page 4
Work/Description Units Location/Description
cut old turf and prepped areas for 1500 sq. ft. of
sod replacement work next week
Starridge Park Performed irrigation repairs to multiple stations,
repairing valves, replacing and adjusting multiple
heads. Repaired trail fencing.
Sycamore Creek Park Applied herbicide in both east and west locations.
Valle Verde Park Removed a fallen tree limb. Distributed landscape
mulch around the newly planted material along
Espola and Valle Verde Roads.
Miscellaneous Trails 40-yard dumpster was delivered to the Metate
Trail head parking lot for the volunteers to use for
plant and tree trimmings. Made room for and
unloaded 12 pallets of trail fencing in the
Crosthwaite Materials Handling Yard. Filled in
ruts along Twin Peaks Road and Donart Trail.
Removed four damaged trail fence posts and
miscellaneous debris left over from vehicle
impacting a section of trail fencing at the end of
Old Coach Road.
Miscellaneous Parks A total of 16 hours was spent on various irrigation
repairs. Staff attended half day “Driver
Awareness” training at the Operations Lounge.
Contract Inspections 8 Landscape Inspections, bus stop inspection, grove
inspections, fire extinguisher inspections, fire
sprinkler inspections, janitorial inspections
Customer Inquiries 28
Streetlight Issues 18
Traffic Signal / Emergency 3/1
USA Mark-Outs 19
Service Requests Work Orders 20 Upholstered buffet seating at City Hall, worked on
painting projects for upcoming fiscal year,
removed and replaced rusted out light pole at
Lake Poway, replaced mast arm for light pole on
Twin Peaks, attended Drivers training, reinstalled
cabinet doors at City Hall, trained new ERTs,
repaired railroad crossing arm, replaced missing
hand hole cover at T.P./Tierra Bonita, replanted
frost damaged plant areas at library, irrigation
repairs performed at library, gopher patrol
performed at Veterans Park, finished dead tree
inspections throughout LMDs, investigated leak at
Hillside Village, replanted entry way near Hillside
Village, completed floor refinishing at OPP great
room and parlor, repaired a leaky backflow for
Fleet Vehicle Maintenance, and performed weed
inspections and eradications
Public Works Department Report /April 24, 2019 / Page 5
Emergency Response
Emergency Response Call-outs 13 Responded to an alarm sounding at City Hall.
Released after-hours visitors from Park.
Responded to a “Smart Cover” alarm. Answered
a sheriff request to secure vehicle accident that
damaged a guardrail and a second accident that
damaged a boulder and a sign in the median.
Removed a fallen tree from the road. Resolved a
water main leak until Monday. Responded to a
meter leak and one water main break that was
private. Unlocked three water meters. Helped a
resident turn off water
UTILITIES
Water Distribution System Operations
Mark-Outs 71
Water System Shutdown 2 Gregg Street mainbreak, Danielson Street AR hit
Raised 8” meter from vault 1 Royal Estates/ Community Road
Repaired leak on hot-tap tee 1 Gregg Street
Repaired air release after car hit
1 Danielson Street
Backflows Tested 6
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) 0
Lake Poway and Poway Dam (Feet) 929.9
Water Treatment Plant 5231.
71
Average flow (MGD) = 7.70
Collection System Maintenance
Routine mainline Flushing (l/ft.) 5,596
Quarterly High Frequency Flushing
(l/ft.)
10,818
Monthly High Frequency Flushing (l/ft.) 400
CCTV routine mainline video
inspection (l/ft.)
1,461
Lateral Blockage 0
Customer Service 0
Recycled Water System
Site Inspections 8 Tech West site met with Gary Hoyt & landscaper
Parkway Summit
14060 Danielson Street, Scripps LMD
4-Year Testing 0
Plan Review 12 Pre-conn Parkway Summit
Customer Service 3 13881 Danielson Street - Call from customer air
release hit by car.
12345 First American Way - Odor complaint
ongoing check daily
Public Works Department Report /April 24, 2019 / Page 6
Fats, Oils, Grease (FOG) Program
Business License Review 13 12222, 12636, 12759, 13202, Poway Road
13367, 13200, 14055 Kirkham Road
14251 Garden Road
13830 Danielson Street
13119 Bowron Road
12975 Brookprinter Place
13955 Stowe Drive
12622 #A Poway Road Sushi Lounge #0178
Site Inspection 1 12622 Poway Road Sushi Lounge #0178
Issue FOG Permit 2 12622 Poway Road Sushi Lounge #0178
13491 Poway Road Jamba Juice #0138
CITY OF POWAY
MEMORANDUM
TO: Tina White, City Manager
FROM: Jon Canavan, Deputy Fire Chief, Safety Services
DATE: April 24, 2019
SUBJECT: Safety Services Management Staff Notes
_____________________________________________________________________
FIRE DEPARTMENT
Incidents
Between Monday, April 8, and Sunday, April 21, Poway fire and paramedic crews
responded to 207 incidents of which 153 were medical aids.
TRAINING
Training Hours
Between Monday, April 8, and Sunday, April 21, personnel completed 589 hours of
training and activities. Topics included 401 hours of company training, 65 hours of facility
training and 36 hours of officer training.
DISASTER PREPAREDNESS
Activities – Susy Turnbull
Date Activity
April 10 Attended Grant Management workshop at County Office of Emergency Services
April 13
Facilitated CERT Training – “Animals in Disaster”. Forty-one volunteers in
attendance
April 15 Shipped final Hazard Mitigation Grant Program sub application for $1,500,000
April 16 Attended Countywide Feeding Taskforce meeting at County Office of Emergency
Services
April 18 Attended Unified Disaster Council Meeting
April 18 Participated in National CERT Conference planning call
SSD Management Staff Notes
Page 2
SSD Management Staff Notes
Page 3
SSD Management Staff Notes
Page 4
SSD Management Staff Notes
Page 5