Directors' Notes 05-08-19CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Faviola Medina, City Clerk
DATE: May 8, 2019
SUBJECT: City Clerk’s Office Notes (April 24 – May 7, 2019)
PUBLIC RECORDS REQUESTS
Completed:
Pending:
LEGISLATIVE
City Council
Meetings:
May 7, 2019 – Regular Council Meeting
Agenda Packet prepared and distributed
Deadline Reminder
Agenda reports for the Tuesday, June 4, 2019 City Council Meeting are due Friday, May 24 due to the
Memorial Day Holiday.
RECORDS MANAGEMENT
The City Clerk’s Office is currently working on updating departmental records action plans and will shortly
begin scheduling department meetings to review these plans.
Name Subject of Request
San Diego Union Tribune Traffic and Engineering Survey Records, etc.
10News 911 Calls Related to Shooting on 4/27/19
Advantage Environmental
Consultants
Building or Fire Department Records for Hazardous Waste/Materials
Pertaining to 12175 Flint Place
Steven Rainsford Email Communications - With Specific Criteria (see request)
Name Subject of Request
NV5 Underground Utility Plans for Pomerado and Bernardo Heights intersection
Michael Gonzalez All Emails Received by Caylin Frank in the Past Week
SD Public Defender Business Records for Collin's Tax Service
Stewart Title Permit #'s 3-074142, 3-074143 and 3-074144
Karami Investments,
LLC
Flood/Drainage Plans/Reports Related to 14135 York Ave.
City Clerk’s Office
Notes – May 8, 2019
Page 2
April 24 – May 7, 2019 Fiscal Year To Date
Agreements Processed 4 135
Ordinances 0 9
Resolutions 3 77
Agenda Reports 2 26
Legal Ads Placed
(Public hearings, ordinance summaries,
bids, rfps)
4 93
Recorded Documents 11 130
Notary Requests 1 5
Oaths of Office Administered 2 67
Subpoenas/Summons Processed 0 5
Public Records Requests 4 177
Permanent Records Archived 1442 7,800
Election Related Inquiries 0 21
CITY OF POWAY MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Brenda Sylvia, Director of Community Services
DATE: May 8, 2019
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Events Date Time Location
Spring-In to Camping May 10-11 1pm-10am Lake Poway
Summer Class
Registration May 14 7:00am Online or In-Person at City Hall
Spring-In to Camping May 17-18 1pm-10am Lake Poway
Native Plant Landscape
Class May 18 9am-1pm Kumeyaay-Ipai Interpretive
Center
Teen Fiesta May 18 5-9pm Community Park
Swim Center 30th
Anniversary May 24 3-7pm Community Swim Center
Kid’s Night Out June 7 4:30-9pm Community Park
March Stats
Facility Rentals Total Revenue
Indoor and Outdoor (buildings, parks, gazebos, fields, etc.) $37,065
Lake Poway Total Revenue
Fishing, Boating, Parking & Archery Permits $54,906
Camps & Classes Total Revenue
Day/Specialty Camps & Contract Classes $41,786
Poway Center for Performing Arts Total Revenue
Rentals, Tickets & Concessions $67,474
Swim Center Total Revenue
Admission, Passes & Rentals $33,764
Volunteers Total Hours
Reserve Rangers, Docents, Ushers & Teens 1,106
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Bob Manis, Director of Development Services
DATE: May 8, 2019
SUBJECT: Director’s Notes
PLANNING
Stoneridge “The Farm” Specific Plan (SPP18-001)
On May 23, 2019, City staff, in conjunction with Dudek and proponents of the development,
will host a public scoping meeting regarding the potential environmental impacts resulting
from “The Farm” project. The meeting will be hosted at the City Council Chambers from 6:30
pm to 8:30 pm. The Notice of Preparation associated with potential environmental impacts
is scheduled to be released on May 10, 2019 and comments will be required by June 9,
2019. Selected community stakeholders, interested parties, local homeowner’s associations
and property owners and occupants within 500 feet of the previous Stoneridge golf course
will be notified. The City Council selected Dudek as the environmental consultant for the
project. “The Farm” is a 118 acre specific plan proposed to include 160 residential homes
including twinhomes and detached cottages, as well as agricultural, recreational and retail
uses.
Villa De Vida at 12341 Oak Knoll Rd
On April 22, 2019, a building permit was issued for a 54 unit affordable housing complex for
individuals with developmental disabilities. The building totals 64,545 square feet, which
includes 54 units with covered patios/balconies and storage, a leasing office, lounges, dining
and kitchen area, laundry and trash areas, classrooms, exercise rooms, restrooms and
utility/maintenance areas. There are both one bedroom and two bedroom units that range
from 668-1,022 square feet. Demolition and grading permits are ready to be issued. Once
rough grading is complete, construction of the building may begin.
General Atomics Tenant Improvement at 13950 Stowe Dr
On April 24, 2019, a building permit was issued for a 30,743 square foot tenant improvement
at the subject property. The building is for General Atomics – Tooling and Automation
manufacturing with office areas.
Poway Town and Country Shopping Center on the Northeast Corner of Poway Road
and Community Road (Vons Anchor)
A buyer for the Town and Country Shopping Center is currently in escrow. The Town and
Country Shopping Center is located at the northeast corner of Poway Road and Community
Road. The prospective owner of the shopping center has expressed interest in making some
aesthetic improvements to the exterior of the buildings and parking lot. No plans have been
submitted to the City to date.
Director’s Notes
May 8, 2019
Page 2
The Kiln Restaurant at 14005 Midland Road in Old Poway Village
A Minor Development Review Application (MDRA) has been submitted in connection with a
proposed Italian food restaurant within the Old Poway Village Center. The applicant
requests to make minor exterior modifications and to establish an outdoor eating area facing
Edgemoor Street.
New Dental Office at 15708 Pomerado Road, Suite 10N – Oral Prime
On May 2, 2019, a building permit application was received for a 1,357 square foot tenant
improvement for a new dental office.
New Single-family residence at 14095 Murel Trail
On May 1, 2019, a building permit application was received for a new 3,800 square foot
Single Family Dwelling with a 721-square-foot attached garage, 462-square-foot patio and
112-square-foot porch.
Accessory Dwelling Unit at 15000 Saddlebrook Lane
On May 2, 2019 a building permit was issued to convert an existing 999-square-foot
detached guest house to an accessory dwelling unit, with a 498-square-foot addition and a
575-square-foot remodel.
New Detached Garage with Second Story Habitable Space at 13681 White Rock
Station Road
On April 23, 2019, a building permit application was received for a new detached garage
and 2nd story addition at the subject property. The structure has a 908-square-foot garage
with a bathroom on the first floor and an 846 square foot habitable accessory space on the
second floor.
CAPITAL IMPROVEMENTS
Buehler Reservoir Rehabilitation
The tie-in for the temporary tank has been completed. The contractor will be backfilling and
pressure testing this week. Once the temporary tank passes testing and is put in service,
work on the reservoir will proceed.
Washwater Tank Upgrades
The contractor has completed exterior blasting and prime coating. Interior structural repairs
and coating are also complete. Exterior coating was completed last week. The tank is
scheduled to be disinfected and filled next week.
Martincoit Road Sewer Upsize
The bid opening was held last week, and four bids were received. The apparent low bidder
is Blue Pacific Engineering & Construction with a total bid of $2,414,880. The project is
scheduled to be awarded at City Council on May 21.
Director’s Notes
May 8, 2019
Page 3
Exposed Sewer East of Martincoit
This project is to replace an existing sewer main, east of Martincoit Road, that has an
exposed portion of pipe within a creek. Staff has reviewed the three proposals received for
design services and selected Psomas to complete the project design. The approval of the
consultant agreement is scheduled for City Council on May 21.
Espola Road Safety Improvements
Work continues on the 20A Utility Undergrounding between Mountain Road and just north
of Evergreen Lane. VetSource, SDG&E’s contractor, has completed approximately 95% of
the conduit installation, which includes installation of a conduit package and vault structures
in the Right of Way as well as conduit for individual property service connections. This week
VetSource will begin working on conduit installation on the 20B Utility Undergrounding,
between just north of Evergreen Lane and just north of Northcrest Lane.
Carport Mounted Photovoltaic System – PCPA Monthly Report
For the month of April 2019, the PCPA Carport PV system was estimated to produce
102,671 kWh (red line on both graphs) but over-produced for a total of 109,293 kWh (blue
bars on both graphs). During April 2019, the system under-produced on 6 days. Under
production can be attributed to lack of sunshine during cloudy days and/or inclement
weather. All mechanical systems appear to be functioning properly, however one inverter
is experiencing a communication issue, which is why there are spikes in the monthly
production chart provided. The actual production is not affected by this communication
issue. GE will be attempting to resolve the communication issue during their next
preventative maintenance visit.
APRIL 2019 MONTHLY TOTAL PRODUCTION SINCE
PRODUCTION SYSTEM OPERATIONAL
Director’s Notes
May 8, 2019
Page 4
LAND DEVELOPMENT
Castiglione Residence
The engineer of record submitted redlined record drawings for the grading plans of the
single-family residence built on Oak Canyon Road. City staff reviewed the plans and
provided comments along with the mylar drawings to complete the record drawing process.
Knox Subdivision
The applicant has submitted revisions to the final map mylars and plans for third review of
the water improvement plans and second review of the grading plans. The 2-lot subdivision
is proposed for an existing residence on Sunwood Trail.
Parkway Summit/Vantage Point:
Onsite Improvements
The City has received the third submittal of the Street Improvement Plans for the proposed
buildings at the eastern end of Kirkham Way within the South Poway Business Park. The
plans include the extension of Kirkham Way and the proposed public water facilities
throughout the site.
Encroachment Agreement
City staff has returned comments on the first submittal of the Encroachment Removal
Agreement for private improvements within the City’s right-of-way or easements. Private
encroaching improvements proposed include private storm drain, sidewalk underdrains, and
landscape/retaining walls within the landscape easement adjacent to Scripps Poway
Parkway.
Ridgeview Residential Care Facility
The City has received the first submittal of the grading plans for the proposed facility at
13612 Aubrey Street.
Stowe Lot Subdivision
The City Engineer has signed the mylar Final Map. City staff has prepared the agenda report
and scheduled acceptance for the May 21, 2019 City Council meeting. Prior to parcel map
approval, a covenant is to be recorded on both of the new parcels prohibiting the sale of
either parcel until a firewall is installed adjacent to the property line between the parcels. In
addition, a reciprocal access and shared parking agreement is to be recorded on the
properties. At the time of the writing of the agenda report, the covenant and agreement have
not been executed or recorded. The documents are expected to be executed prior to the
City Council meeting but they will not be recorded until after the parcel map is recorded
because until then, they are not two separate parcels.
Director’s Notes
May 8, 2019
Page 5
Hough Residence
City staff has returned comments on the first submittal of the floodplain development permit
for the proposed interior remodel of a residence within the floodplain on Kittery Street.
Olhausen Residence
The applicant has submitted a floodplain development permit for a proposed patio cover for
a residence located within the floodplain on Chancellor Way.
Nguyen Residence
The applicant has submitted a boundary adjustment packet for second review to revise the
property line between their property on Oak Canyon Road and a City owned parcel reserved
for Open Space. The ordinance allowing the relinquishment of a portion of the open space
lot was accepted and processed at the December 18, 2018 City Council Meeting.
STORMWATER
Over-Irrigation Audit
In September of last year, the San Diego Water Board completed a program audit of San
Diego County Copermittees to assess each jurisdiction’s program effectiveness to prohibit
over-irrigation. The San Diego Water Board identified non-storm water discharges resulting
from over-irrigation as a source of pollutants to receiving waters. The audit evaluated the
City’s Jurisdictional Runoff Management Plan (JRMP), ordinances, public outreach and
education program (available on its website), implementation of its Illicit Discharge Detection
and Elimination (IDDE) and enforcement program, and jurisdictional strategies for active and
effective implementation of provisions set forth in the Municipal Storm Water Permit. The
audit found areas where the City’s program meets the provision requirements and some
areas where the City potentially does not meet the provisions and requires responses in the
Annual Report. In January of this year, City staff reviewed the audit and provided revisions
to the City website and overall program in order to comply with requirements. Revisions
were also discussed in the Jurisdictional Runoff Management Plan (JRMP) Annual Reports
submitted to the Board in January. City staff just received an email from the Board last week
confirming that the changes made were acceptable to the Board for program compliance.
INSPECTION
Brake Stop and Auto Repair
Poway Road (RW19-0020) - Upon completion of the curb, gutter and sidewalk the contractor
paved the asphalt slot patch but unfortunately the patch did not meet smoothness and
density specifications. The contractor has been notified and will be required to remove and
replace non-conforming asphalt sections.
Director’s Notes
May 8, 2019
Page 6
Poway Tech Center West Flint Place
Dearborn Place, Paine Place (G17-0003) - This week the
contractor continues to re-work all the bio-basins that did
not meet percolation rate standards. The inspector will
continue to work on punch list generation this week.
Chick-Fil-A
Poway Road (G18-0005) - The contractor continues to work on the vertical construction of
the building. Potholing work is being done around the site in preparation for upcoming
improvements.
Tooth Rock Road Lot 1
Tooth Rock Road (MDRA16-023) -
The contractor has completed the bio-
basin and most drainage items. Work
on the impervious section of the
driveway is nearly complete. The
pavers are scheduled to be
completed this week.
Outpost
Poway Road (G18-0002), (STI18-001) - Last week, the contractor hauled excavated soil.
Hauling is scheduled again this week. The contractor has also been working on placing soil
nails under adjacent properties to the north, south and east as the excavation continues.
Parkway Summit
Kirkham Way (G18-0008) - The contractor continues to work on the 2 feet deep over-
excavation below the entire proposed building pad area. Improvements have begun with the
demolition of the concrete sidewalk curb and gutter and grinding of existing asphalt cul-de-
sac and driveway.
Director’s Notes
May 8, 2019
Page 7
SCHEDULED ROAD/LANE CLOSURES
Sidewalk closure south side of Poway Road between 13301 and 13245 for work
related to the Outpost Project.
Possible lane closure on Kirkham Way between General Atomics Way, Stowe Drive
and Crosthwaite Circle in both directions, for work related to the SDG&E electric
mainline installation project.
Possible lane closure on Espola Road between Northcrest Lane and Twin Peaks
Road both directions for the undergrounding of utilities associated with the Espola
Road Safety Improvement Project.
Lane closure with flaggers in the #1 lane on Poway Road eastbound between
Community Road and Civic Center Drive for incoming and outgoing haul trucks. Work
is related to the Outpost Project.
Lane closure on Pomerado Road between Gateway Park Road and 500’ north of
Stone Canyon Road in both directions for work related to the CIP project Pomerado
Road Sewer Repair Project.
Possible lane closure in both directions on McIvers Court at Stowe Drive, Parkway
Center at Stowe Drive and two locations on Crosthwaite Circle for work related to an
AT&T upgrade project.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Craig Ruiz, Economic Development Administrator
DATE: May 8, 2019
SUBJECT: April 2019 Economic Development Report
Contacts Phone Meeting Correspondence Grand Total
Current Business 12 6 13 31
Prospective Business 10 10 9 29
Broker 12 4 12 28
Business/Industry Association 8 9 12 29
Grand Total 42 29 46 117
Significant Activities for April 2019
o Staff attended the San Diego North Economic Development Council’s annual Economic
Summit. The Summit included a presentation by Mark Vitner, Senior Economist for Wells
Fargo Securities. Mr. Vitner predicts the national economy will grow at a pace of 2.4% in 2019
and is cautiously optimistic that the economy will continue to grow at a similar pace through
the 2020 election.
o Staff met with a representative from a bio tech company looking to expand their production
facilities. The company is currently headquartered on the east coast but is looking to expand
in San Diego County. Staff gave a tour of the Business Park and an overview of the
development process. The company is looking to make a site location decision by the end of
2019 and move into an existing building in the second quarter of 2020.
o On April 18th, the City and SBDC hosted the annual Meet the Buyers workshop which provides
opportunities for small businesses to learn about contracting with local companies and
government agencies. Poway’s largest employer, General Atomics, was one of 15 companies
that talked about their contracting opportunities. As a result of this workshop, staff met with
three small businesses interested in locating in Poway.
o Staff continues to work with the developer of the Town Center development. Escrow was
opened in April and the initial $125,000 was deposited by the buyer. The next major milestone
in the project will be the submittal of a Development Review application by August 2019.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Donna Goldsmith, Director of Finance
DATE: May 8, 2019
SUBJECT: Finance Department Director’s Notes
Finance
1. Budget Review Committee meetings scheduled for May 8th, May 14th and May 22nd.
2. New Finance Manager, Stacey Tang will start on Monday, May 13th.
General Services
Bids:
Bid
Number
Project Title Bid Opening Engineer's
Estimate
Current
Project
Balance
Awarded
Bid
Awarded To* City Council
Award Date
BID 19-012 City of Poway Facilities
Roofing & HVAC
Replacement Bid
3/28/19 @ 3:00 p.m.
(Council Chambers)
$500,000 Over
$500,000
(two
accounts)
$654,607 Good-Men
Roofing &
Construction,
Inc.
TBD
BID 19-014 PCPA Sound Equipment
Purchase
4/23/19 @ 4:00 p.m.
(Main Conf Room)
$102,000 $109,100 $169,507.83 Southern
California
Sound Image,
Inc.
TBD
BID 19-015 Martincoit Road Sewer
Upsize
5/1/19 @ 4:00 p.m.
(Council Chambers)
$2,300,000 $2,526,533 $2,414,880 Blue Pacific
Engineering &
Construction
5/21/19
BID 19-016 Inclined Wheelchair Lift
Replacement
5/8/19 @ 3:00 p.m.
(Council Chambers)
$27,000 $43,750 TBD TBD 6/4/19
BID 19-017 Annual Supply of
Chemicals for the Lester
J. Berglund Water
Treatment Plant
5/10/19 @ 2:00 p.m.
(Council Chambers)
N/A $474,821
(FY20)*
TBD TBD 6/4/19
BID 19-018 PCPA Smoke Hatch
Winch Replacement
Project
5/22/19 @ 4:00 p.m.
(Council Chambers)
$10,000 $198,372 TBD TBD TBD
BID 19-019 Poway Road Turn
Pocket Extension
Project
5/22/19 @ 4:00 p.m.
(Council Chambers)
$250,000 $359,570 TBD TBD 6/4/19
Bid 19-021 Mickey Cafagna
Community Center
7/15/19 @ 4:00 p.m.
(Council Chambers)
$10,176,000 $11,977,050 TBD TBD 8/6/19
Bid 19-022 Treatment Plant,
Chemical Building and
Tank Farm Upgrades
5/23/19 @ 4:00 p.m.
(Council Chambers)
$970,000 $1,434,655 TBD TBD 6/18/19
Bid 19-023 Street Lighting, System
Maintenance and
Emergency Repairs
6/13/19 @ 3:00 p.m.
(Council Chambers)
N/A $185,710
(FY20)
(multiyear)*
TBD TBD 7/16/19
Finance Department
Page 2 of 2
Service Proposals:
RFP Number Project Title Submittal Deadline Engineer's
Estimate
Budget Awarded
To*
City Council Award Date
RFP-19-012
As-Needed
Landscape
Architectural Design
Services
3/21/19 N/A Over
$50,000
(multiyear)*
TBD TBD
RFP 19-017 Clearwell Upgrades
Project
3/29/19 N/A $520,000 IEC 5/7/19
RFP 19-018 As-Needed
Plumbing Services
5/9/19 $30,000
(FY20)
Over
$50,000
(multiyear)*
TBD 6/4/19
RFP 19-019 Automatic Gate
Inspection,
Maintenance &
Repair Services
5/9/19 N/A Over
$50,000
(multiyear)*
TBD 6/4/19
RFP 19-020 Bus Stop Cleaning
Servies
5/9/19 $20,000/YR Over
$50,000
(multiyear)*
TBD 6/18/19
RFP 19-021 Janitorial Services 5/20/19 N/A Over
$50,000
(multiyear)*
TBD 6/4/19
RFP 19-023 Design Services for
the Sewer Line
Repair/Replace
16/17 (Exposed
Sewer East of
Martincoit)
4/18/19 N/A $385,670 Psomas 5/21/19
RFP 19-024 Environmental
Education Program
5/2/19 N/A $36,300/
$29,433/
$13,670
(multiple
accounts)
TBD 6/4/19
RFP 19-025 LED Street and
Safety Lighting
Conversion
5/23/19 N/A $1,727,938 TBD 6/18/19
* Contingent upon Council approval
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: May 8, 2019
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
New Hires
Name Position/Title Department Start Date
Jackrin Vipatapat Assistant Engineer Development Services 5/13
Stacey Tang Finance Manager Finance 5/13
Open Recruitments
No. Dept. Title Type
Opened Closes
1 CS Box Office Attendant Part-Time Temporary 1/17/17 Continuous
2 CS Dock Attendant Part-Time Temporary 12/20 Continuous
3 CS Front of House Assistant Part-Time Temporary 5/1 Continuous
4 CS Lifeguard Part-Time Temporary 3/19 Continuous
5 CS Recreation Leader I Part-Time Temporary 4/23 Continuous
6 PW Water Utilities Crew Leader Full-Time Regular 4/11 5/9
Recruitments In Progress
No. Dept. Title Type
Opened Closed
1 CS Camp Counselor I Part-Time Temporary 3/19 4/21
2 CS Camp Counselor II Part-Time Temporary 3/19 4/21
3 CS Park Ranger Part-Time Temporary 3/19 Continuous
4 DSD Assistant Planner Full-Time Regular 3/6 3/24
5 FIN Director of Finance Full-Time Regular 3/15 4/14
6 PW Administrative Assistant III Full-Time Regular 3/1 3/24
7 PW Parks Maintenance Worker Seasonal 4/2 4/9
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 CSD Recreation Leader II Part-Time Temporary TBD TBD
2 SS Director of Safety Services Full-Time Regular TBD TBD
3 SS Fire Captain/Paramedic Full-Time Regular TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Michael Obermiller, P.E., Director of Public Works
DATE: May 8, 2019
SUBJECT: Public Works Department Bi-Weekly Report
(April 22, 2019 – May 5, 2019)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) 8
18,938
10,300
Filled 8 potholes throughout Poway.
Grinding and paving in Zone #3 (nine assets
closed).
Crack seal in Zone 3. (two assets closed).
Debris Removal 2 Cleaned up silt on Civic Center Drive (Special
Sweep). Picked up and disposed of floor tiles
that were discarded on the Poway Grade.
Concrete Repairs (sq. ft.) 2 Completed 2 concrete sidewalk grinds at City
Hall (20 sq. ft.)
Signs 9 Installed street name sign and pole at Rancho
De Oro Road (private). Cleared vegetation
blocking “25 MPH” sign on Orchard Bend Road.
Replaced two faded “Tree City USA” signs on
Pomerado and Espola roads, a damaged
“Yellow Diamond” sign on Midland Road, two
“School Crossing’ signs on Orchard Bend Road
and two ‘No Parking Bike Lane’ signs with two
standard “No Parking” signs on Stone Canyon
Road.
Vegetation 6 Cleared vegetation from ‘Stop’ sign on Range
Park Road. Performed 20,000 sq. ft. of weed
abatement from the center median on Scripps
Poway Parkway and 300 feet of weed
abatement along Twin Peaks Road. Trimmed a
tree that was hanging low over the sidewalk on
Halper Road. Completed 500 feet of vegetation
clearance from the sidewalk on Garden Road
and 100 feet of vegetation clearance along the
path for school children along Espola Road.
Public Works Department Report /May 8, 2019 / Page 2
Work/Description Units Location/Description
Graffiti 1 Cleaned graffiti from two signal lights on
Pomerado Road (2 sq. ft.)
Miscellaneous 2 Reset survey monument in asphalt to street
grade on Starridge Street. Hauled five
aluminum boats from Lake Poway Dock to
Crosthwaite Yard for recycling.
Special Events 3 Provided traffic control for incident on Chabad
Way, for services on Chabad Way and for an
evening vigil at the high school. Assisted
Stormwater crew on Poway Road with the final
lift and by providing traffic control.
Stormwater & Flood Control
Poway Road CMP repair 1 Completed repairing corrugated metal pipe on
Poway Road near Silver Lake Road.
Easement work 1 Easement fence repair and vegetation
abatement was completed near Dogwood Court
and Poway Road.
Annual Drop inlet inspection 113 Completed inspections throughout Poway
identifying sediment, debris and scheduling
repairs/maintenance.
Illegal Dumping 2 Cleared green waste from Meadowbrook Lane,
and trash and debris from Creek Bluff Drive.
Closed basins due to rain 1 At five basins.
Restocked sand and sand bags 1 At three locations.
Vehicle & Equipment Maintenance
Work Orders 27 Hazardous Material Inspection Conducted:
No issues to report
Generators Inspection: No issues to report
UST Inspection: No issues to report
Scheduled/Unscheduled 12/15
Red Fleet Work Orders 2
Red Fleet Scheduled/Unscheduled 2/0
Facilities Maintenance
Electrical & Lighting 8 Re-lamped men’s and women’s restroom at
Lake Poway concession. Replaced all LED
lamps in the women’s restroom and the outdoor
outlet covers at City Hall. Repaired a red-light
fixture and replaced transformer lamp/wiring at
the Fire Training Tower. Replaced a ground
fault interrupter at the Library. Repaired lights
in upper Lake Poway restroom
Plumbing/HVAC 17 Assisted the Trane representative with repairs
to the Poway Center for the Performing Arts air
conditioning VAV and RDA at City Hall.
Cleared out a vent at City Hall. Unclogged a
urinal at Lake Poway Concession; toilets in City
Hall, at the Senior Center (contractor called),
Skate Park, at Aubrey Park and installed rebuild
Public Works Department Report /May 8, 2019 / Page 3
Work/Description Units Location/Description
kits; a sink at Community Park; and a drain to
dish washer/garbage disposal at Fire Station 1.
Repaired a drinking fountain at Lake Poway and
the drinking fountain at Arbolitos Park.
Changed out the fluid master on a toilet at the
Senior Center. Assisted AO Reed with filter
tank re-piping, and with repairing a leaky urinal
and adjusting the water flow on primer at City
Hall. Located a leak at the Senior Center and
shut off water.
Miscellaneous 15 Repaired rusted out restroom gate, a roll up
door at the Vehicle Garage, a door latch
assembly at Community Park, a door at the
Library, a chipped-out hole in Skate Park and a
soap dispenser at City Hall.
Patched a hole in the wall at Lake Poway
Pavilion. Re-anchored a partition to the floor at
Garden Road Park. Greased the boxcar door at
Old Poway Park again. Textured and painted a
wall at Fire Station 3. Installed seven
emergency eye wash stations at various
locations throughout the City. Checked out and
cleared an area of Council Chambers to
prepare for repair work from water damage.
Checked out a propane tank at Fire Station 2
and a fan at Fire Station 1. Hung a white board
in Public W orks Administration.
Work Orders Completed / In
Progress
40/3
Work Orders Scheduled /
Unscheduled
37/6
Parks, Trails & Landscape Maintenance
Aubrey Park Provided support for Poway Girls Soccer League
closing ceremonies. Responded to multiple
incidents of graffiti; photos taken and entered in
Graffiti Tracker.
City Hall Staff assisted with Employee Recognition
Committee luncheon. Responded to multiple
incidents of graffiti; photos taken and entered in
Graffiti Tracker.
City Owned Properties Mowed/weed-whipped six open properties.
Performed weed abatement at seven properties
all between York and Sycamore avenues.
Community Park Lake Poway staff assisted Facilities staff with
locating and stopping a water leak along the side
of the Senior Center building. Responded to
multiple incidents of graffiti; photos taken and
entered in Graffiti Tracker.
Public Works Department Report /May 8, 2019 / Page 4
Work/Description Units Location/Description
Garden Road Park Replaced both paper towel dispensers in the
restroom.
Hilleary Park Responded to multiple incidents of graffiti;
photos taken and entered in Graffiti Tracker.
Lake Poway Park Replaced three large archery Range targets.
Added landscape mulch around the gazebo near
the volleyball court. Made a map of possible
memorial picnic table locations at Lake Poway
and the estimated cost of a park bench and
picnic table. Performed weed abatement on the
west side of the park.
Poway Oaks Park Herbicide application.
Silverset Park Replaced 1530 sq. ft. of sod on the sports field
and topped dressed new sod. Removed large
fallen tree branch between the basketball and
ballfield. Thatched thin turf areas in the sports
field and over-seeded area and top dressed.
Replaced both paper towel dispensers in the
restroom.
Valle Verde Park Cleaned up after the Sunday night vigil at the
park - candles, water bottles and broken glass.
Miscellaneous Trails Performed weed abatement, mowed and weed
whipped South Poway Trail and Ellie Lane
staging area, Tierra Bonita and around the pond.
Replaced some fence posts and rails along Twin
Peaks Road and the Iron Mountain parking lot.
Weed abatement performed along the Justin
and Old Coach trails. Removed brush collected
by volunteers at the Metate Trail parking lot.
Filled in ruts and started weed abatement along
the Westridge Trial near Chaparral School.
Miscellaneous Parks A total of 32 hours of various irrigation repairs
were made during this reporting period. Staff
attended a half day irrigation training class at the
Community Park and a presentation on bees
and snakes. Staff assisted with the BBQ and
trashcans used for the Cinco de Mayo event.
Contract Inspections 7 Completed inspections of the janitorial,
landscape, fire extinguisher, bus stop
maintenance and weed abatement. Inspected
vehicle accident damage at Scripps Poway
Parkway and Kirkham Road.
Customer Inquiries 30 Investigated bees at the Library and checked on
PIV trouble at Library.
Streetlight Issues 98
Public Works Department Report /May 8, 2019 / Page 5
Work/Description Units Location/Description
Traffic Signal / Emergency 5 Checked traffic signal crosswalk issue and
performed a site walk to locate fiber with
Siemens.
USA Mark-Outs 31
Service Requests Work Orders 15 Repaired patio tile at City Hall and a backflow
leak at Vehicle Maintenance. Replaced T1-11
siding at Lake Poway Recreation storage and
potted plants at the Library. Updated all
Siemens billings in Cartegraph. Pulled alarm
events. Attended pre-bid meeting for wheelchair
lift at Poway Center for the Performing Arts.
Checked out Skate Park restrooms for paint
projects. Attempted to reach SDGE regarding
meter installation. Checked out a problem
master valve at Fire Station 3. Performed weed
abatement. Spread mulch on Espola Road
across from Morning Air. Read water meters in
LMD 83-1.
Emergency Response
Emergency Response Call-outs 13 Responded to calls regarding one building
alarm, one water main break - private,
four street issues (one of which was a tree down
in road), sign pick up, road closure and removal
of road closure signs, one sewer cleanout, three
meter leaks, one customer with no water, library
doors not closing and an irrigation leak on
Poway Road.
UTILITIES
Water Distribution System Operations
Mark-Outs 69
Water System Shutdown 3 Gateway FH, Metate 6” meter, 10” main on
Espola Road
Repaired 10” main break 1 Espola Road
Shutdown Metate 1 6” Royal Estates meter
FH Repair 1 Gateway – Shutdown loop
Annual Test Reports 480
Backflows Tested 49
Large Backflow Tests 1 Royal Estates
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) 0
Lake Poway and Poway Dam (feet) 429.7
Water Treatment Plant (YTD – MG) 5337.53 Average flow (MGD) = 7.69.
Collection System Maintenance
Mainline Flushing (l/ft.) 10,302
CCTV Mainline Inspection (l/ft.) 8,577
Mainline Blockage 1 Saint Andrews (no spill)
Lateral Assessment 9
Public Works Department Report /May 8, 2019 / Page 6
Lateral Rodded 8
Lateral Inspected 10
Customer Service 1
Recycled Water System
Site Inspections 8
Plan Review 14
Customer Service 1
Fats, Oils, Grease (FOG) Program
Business License Review 18
Site Inspection 3 1 permit delivered
Customer Service 1
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jon Canavan, Acting Director, Safety Services
DATE: May 5, 2019
SUBJECT: Safety Services Management Staff Notes
_____________________________________________________________________
FIRE DEPARTMENT
Incidents
Between Monday, April 22, and Sunday, May 5, Poway fire and paramedic crews
responded to 200 incidents of which 136 were medical aids.
TRAINING
Training Hours
Between Monday, April 22, and Sunday, May 5, personnel completed 532 hours of
training and activities. Topics included 341 hours of company training, 73 hours of facility
training and 56 hours of officer training.
DISASTER PREPAREDNESS
Activities – Susy Turnbull
Date Activity
April 22 Attended Business Continuity Planning Class
April 23
Attended planning meeting for Countywide Full-Scale Exercise held in November
April 23 Attended County Care and Shelter working group meeting
April 23 Attended County Emergency Manager’s Meeting
April 24 Meeting with CERT Leadership to prepare application for Cal OES CERT Grant
April 27 Staffed reunification site at Poway High School in response to shooting at Chabad of
Poway
April 29 Staffed command post at Fire Station #2 for memorial services at Chabad of Poway
SSD Management Staff Notes
Page 2
April 30 Attended County CERT Council meeting
May 2 Attended Fuel Stakeholders meeting at County Office of Emergency Services
May 2 Submitted $25,000 Grant Application to Cal OES for CERT Preparedness Education
May 2 Participated in CERT Statewide planning call for National CERT Conference held in
San Diego
SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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