Directors' Notes 05-22-19CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Faviola Medina, City Clerk
DATE: May 22, 2019
SUBJECT: City Clerk’s Office Notes (May 8 – May 21, 2019)
PUBLIC RECORDS REQUESTS
Completed:
Pending:
LEGISLATIVE
City Council
Meetings:
May 21, 2019 – Regular Council Meeting
Agenda Packet prepared and distributed
Deadline Reminder
Agenda reports for the Tuesday, June 18, 2019 City Council Meeting are due Monday, June 3.
Name Subject of Request
NV5 Underground Utility Plans for Pomerado and Bernardo Heights Intersection
Michael Gonzalez All Emails Received by Caylin Frank In Past Week
SD Public Defender Business Records for Collin's Tax Service
Stewart Title Permit #'s 3-074142, 3-074143 and 3-074144
Chris Olps Account Details for City Council Dinners FY 16/17 to current
Chris Olps EIR PRSP - All Volumes
Terradex Building Permits Issued 1/1/2019-5/16/2019
Woodruff, Spradlin, &
Smart
EpiPen Policy
Karami Investments, LLC Flood/Drainage Plans/Reports Related to 14135 York Ave.
Scott Blanchard Grading Reports 13495 Del Pointe Road in 2016
Name Subject of Request
Jeff Orr Notice of Violation for 12912 Grimsley Ave
GG Homes Open and Closed Residential Code Cases 4/12/19-5/15/19
PBLA Surveying Inc As-Builts at Kirkham Way between Tech Center Court and Paine
Karami Investments, LLC Open and Closed Code Cases at 13511 Aubrey Street, 314-201-33; 314-
201-36; 314-201-37
Nancy Palm Building Permits, Code Violations at 14324 Sladon Court
Richard Lucidi Application Materials Submitted for Approved MDRA 04-127
City Clerk’s Office
Notes – May 22, 2019
Page 2
RECORDS MANAGEMENT
Continuous efforts to digitize and destroy eligible records identified in the City’s Records Retention
Schedule is ongoing. Current projects include imaging Payroll Registers from 1980 to present and
destroying Residential Building Plans stored in the City’s offsite storage facility. These efforts will result
in a reduction of approximately 200 boxes and an estimated $600 annual cost savings.
May 8 – May 21, 2019 Fiscal Year To Date
Agreements Processed 7 142
Ordinances 0 9
Resolutions 1 78
Agenda Reports 1 27
Legal Ads Placed
(Public hearings, ordinance summaries,
bids, rfps)
2 95
Recorded Documents 10 130
Notary Requests 0 5
Oaths of Office Administered 5 72
Subpoenas/Summons Processed 0 5
Public Records Requests 10 187
Permanent Records Archived 311 8,111
Election Related Inquiries 0 21
CITY OF POWAY MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Brenda Sylvia, Director of Community Services
DATE: May 22, 2019
SUBJECT: Community Services Department Bi-Weekly Report
Upcoming Events Date Time Location
Swim Center 30th
Anniversary May 24 3-7pm Community Swim Center
Kid’s Night Out June 7 4:30-9pm Community Park
Junior Nature Ranger
Program June 15 8-10am Blue Sky Ecological Reserve
Critter Crafts and Trail Time June 22 9am-1pm Blue Sky Ecological Reserve
Summer Movie in the Park
Series: The Lego Movie 2: The
Second Part
June 22 6:30-10pm Community Park
Summer Concerts in the
Park: The Mighty Untouchables June 23 5:30-7pm Lake Poway
Parents got a jump-start safeguarding their kids in the pool by enrolling them in spring
swim lessons. These lessons were the first offered since the completion of the pool’s
renovation and were 98% full, with 588 participants.
Ninety tweens and teens got their hunt on at this year’s Teen Glow-in-the-Dark Egg
Hunt. This Teen Series Program favorite provided a memorable night of feasting on tasty
barbecue, playing hoppin' games with friends, creating spring-y crafts, and the highly-
anticipated culmination of hunting for thousands of prize-filled eggs.
High Tech met Mother Nature at the General Atomics Earth Day fair last month. General
Atomics invited our Interpretive Services staff to introduce their tech employees to the
rich, natural resources the City of Poway has to offer, and encourage environmental
stewardship.
Keeping kids safe, engaged, and learning while parents are at work is our goal this
summer! Summer class registration began last week with a first-day revenue total of
$38,844. Summer camp and class registration is ongoing.
During the month of April, the Poway Center for the Performing Arts (PCPA) was home
to 530 performers and over 5,500 patrons. Shows ranged from ballet to Chinese and
Indian cultural performances. Diverse community programming helps to celebrate and
increase cultural unity. This month’s art show Our Unsung Minds illuminates, through
photographs and writing, some of the challenges faced by those affected by mental health
struggles.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Bob Manis, Director of Development Services
DATE: May 22, 2019
SUBJECT: Director’s Notes
PLANNING
Stoneridge “The Farm” Specific Plan (SPP18-001)
On May 23, 2019, City staff in conjunction with Dudek and proponents of the developer will
host a public scoping meeting regarding the potential environmental impacts resulting from
“The Farm” project. The meeting will be hosted at the City Council Chambers from 6:30 pm
to 8:30 p.m. The Notice of Preparation associated with potential environmental impacts was
released on May 10, 2019 and comments will be required by June 9, 2019. Selected
community stakeholders, interested parties, local homeowner’s associations and property
owners and occupants within 500 feet of the previous Stoneridge golf course will be notified.
City Council selected Dudek as the environmental consultant for the project. “The Farms”
is a 118-acre specific plan proposed to include 160 residential homes including twinhomes
and detached cottages, as well as agricultural, recreational and retail uses.
Poway Honda at 13715 Poway Road
City staff met with representatives of the owners of Poway Honda to discuss their plans to
store inventory on the parcel they purchased on the southwest corner of Poway Road and
Gate Drive (the former site of Kountry Kafe). The tentative plans are to demolish the two
existing buildings, add paving, and provide new landscaping. The work will require a
modification to Poway Honda’s Conditional Use Permit (CUP), a neighborhood meeting, and
a public hearing at the City Council meeting. Staff is working with Poway Honda to
coordinate a Pre-Application to provide comments to Poway Honda prior to submitting their
CUP application.
Update on Cox Equipment Facility at 14016 Midland Rd
Cox Communications is progressing on its expansion of the existing Cox equipment facility
on Midland Road in the Old Poway neighborhood. The overall project consists of replacing
an existing one-story building with two, two-story buildings which will be connected with a
pedestrian “bridge.” The project is being completed in phases to avoid service interruptions
to Cox customers. Cox has requested provisional occupancy of the first building to allow
installation of equipment in this building. When this building is operational, the existing one-
story building will be demolished and construction can begin on the second building.
It should be noted that a second-floor door and associated metal stair structure are located
on the north side of the first phase building. They were not part of the approved project but
Director’s Notes
May 22, 2019
Page 2
are needed for access until the other building and bridge are completed. The north elevation
will be restored per the approved plans before final occupancy is granted for the entire
project. Cox anticipates the project to be completed in the Fall of 2020.
CAPITAL IMPROVEMENTS
2019-2020 Street Maintenance
The street maintenance project is part of an annual renewable contract. Staff is coordinating
with the contractor to establish the unit prices for this year’s project, which will be in Zone 3.
Zone 2 was the normally scheduled zone for this year and is being skipped due to the
construction on Espola Road. Approval of the contract extension is scheduled for the June
18 City Council meeting. It is anticipated that construction will start in July.
2019-2020 Citywide Striping
The Citywide striping project is part of an annual renewable contract. Staff is coordinating
with the contractor to establish the unit prices for this year’s project. Approval of the contract
extension is scheduled for the June 18 City Council meeting. Typically zones that are
refreshed are odd or even to coincide with the zone being slurry sealed with the Street
Maintenance Project. This allows for the entire City to be restriped every two years. This
year’s striping will include new striping in Zone 3, the 2019-2020 Street Maintenance Zone,
along with refreshing Zones 4, 6, and 8. Zone 2 was skipped due to construction on Espola
Road.
2018-2019 Street Overlay
The contractor has returned the executed contracts. Staff will be scheduling a pre-
construction meeting for this week. It is anticipated that pedestrian ramp removal and
replacement will begin next week with asphalt work starting the first week in June.
Buehler Reservoir Rehabilitation
The underground piping between the reservoir and temporary tank has passed the water
quality testing. The temp tank is being disinfected and filled this week. Water Quality test
results on the temp tank are expected by the end of next week. Upon successful test results,
the temp tank will be put into service and work can begin on the reservoir rehabilitation.
Washwater Tank Upgrades
The tank is being disinfected and filled this week. Water quality test results are expected by
the end of next week. Upon successful test results, the tank will be put back in service. The
contractor still needs to apply the final exterior coat, which will be completed this week
pending weather.
Director’s Notes
May 22, 2019
Page 3
LAND DEVELOPMENT
Lara Residence
Comments were issued on the second review of the Grading and Improvement plans for the
proposed single-family residence at the southern end of Golden Way. The plans include the
proposed single-family residence, road widening of Golden Way, water and sewer main
extension improvements.
Sunview Gardens Residential Care Facility
Staff issued comments on the second review of the grading plans for the 15-bed residential
care facility on Aubrey Street.
Parkway Summit/Vantage Point Onsite Improvements
The City has returned comments on the third review of the Street Improvement Plans for the
proposed buildings at the eastern end of Kirkham Way within the South Poway Business
Park. The plans include the extension of Kirkham Way and the proposed public water
facilities throughout the site.
Castiglione Residence
The engineer of record submitted record drawings for the grading plans of the single-family
residence built on Oak Canyon Road. City staff reviewed and approved the plans. Staff has
closed out the grading permit.
General Atomics Parking Lot
Staff reviewed and approved the final soils compaction report for the parking lot built on
Danielson Street.
Bazaz Residence
The fifth submittal was submitted to the City for the grading plan of the proposed single-
family residence on Coyotero Drive. The submittal included the revised grading plans,
Storm Water Quality Management Plan, and Hydrology report.
Aria Estates
City staff has received the second submittal of the grading plans for the 7-lot subdivision
proposed along Pomerado Road. The resubmittal included revised plans, stormwater
report, drainage study, and geotechnical investigation.
Olhausen Residence
City staff has received the first submittal of the floodplain development permit for the work
proposed on the existing residence that is located within the floodplain on Chancellor Way.
Hough Residence
City staff has received the second submittal of the floodplain development permit for the
addition proposed in the floodplain on Kittery Street.
Director’s Notes
May 22, 2019
Page 4
Dixon Residence
A floodplain development permit has been submitted for first review of an approximate
460-square foot addition within the floodplain for a residence on Orchard Bend Road.
STORMWATER
Storm Water As-Needed Services
The City is responsible for maintaining compliance with the Regional Water Quality Control
Board’s Municipal Storm Water Permit and associated regulations. The Development
Services Department administers the City’s Storm Water Program including the Municipal
Permit, the Jurisdictional Runoff Management Program, and other aspects of storm water
compliance. The City currently has contracts with two consultant engineering firms
specializing in storm water compliance to assist with compliance for portions of the storm
water program. These contracts will be expiring on June 30, 2019. Therefore, City staff has
advertised a Request for Proposals from qualified firms to provide storm water engineering
consulting services on an as-needed basis. After the proposals are submitted, staff will
select a minimum of one consulting firm to recommend for Council Acceptance at the June
18th council meeting.
INSPECTION
Parkway Summit
Kirkham Way (G18-0008) - The contractor continues to work on the 2-foot-deep over-
excavation below the entire proposed pad for building A and approximately 25% of the pad
for building B. The contractor has removed the existing concrete sidewalk curb and gutter,
the asphalt cul-de-sac and private driveway. Material will be pulverized and mixed to create
base material for parking lots, drive aisles and other non-landscape areas. Excavation for
the new entrance on General Atomics Way progresses and excavated material is being used
to fill the old driveway and cul-de-sac location.
Director’s Notes
May 22, 2019
Page 5
Brake Stop and Auto Repair
Poway Road (RW19-0020) - Upon completion of the curb, gutter and sidewalk the contractor
paved the asphalt slot patch; the patch did not meet smoothness and density specifications.
The inspector met separately with the owner and then with the contractor to discuss asphalt
work and repairs to the City’s signal light detection loop system damaged during demolition.
The owner and contractor have not been talking but were both put on notice nearly two
months ago, shortly after damage occurred. The contractor cited scheduling and
administrative reasons for lack of repairs. The City has subsequently scheduled Siemens,
the City’s signal light contractor, to replace and restore the signal to function as programmed.
Due to work load, Siemens will not be available to perform work until mid-June.
Hucik Residence
Butterfield Trail (DR18-002) - The contractor has completed the placement of the garage
pad and construction of the connected building retaining wall. Vertical construction has
begun.
Outpost
Poway Road (G18-0002), (STI18-001) - The contractor has completed soil nail installation
and tensioning. Last week the contractor chose not to haul excavated soil due to wet
conditions from both weather and ground water. Hauling will be rescheduled after wet
material has had time to thoroughly dry. De-watering continues but a small issue has been
detected at the existing storm drain inlet. The existing concrete drainage box structure may
have a crack or hole, which seems to be allowing filtered water to percolate back into the
excavation. The subcontractor performing the underground utility installation and the site
inspector will check the existing box structure to determine the extent of the possible issue.
Director’s Notes
May 22, 2019
Page 6
Poway Tech Center West
Flint Place, Dearborn Place, Paine Place (G17-0003) - This week the contractor continues
to re-work bio-basin A-1. All other bio-basins have been rebuilt and retested to confirm 72-
hour percolation requirements. The contractor has placed the remaining commercial
driveways for buildings 8 and 12, completing driveway and concrete flat work for the entire
project. Installation of domestic back flow preventers continues as does punch list work.
Chick-Fil-A
Poway Road (G18-0005) - The contractor is working on vertical construction of the
building. The underground subcontractor hot tapped the existing 12” ACP watermain and
placed the 6” valve for the new fire service. The contractor placed approx. 140 LF of 6” PVC
pipe and thrust blocks and performed the required 4-hour pressure test. This week the
contractor is scheduled to perform the high chlorination and low chlorination followed by
water quality testing.
SDG&E Substation
Twin Peaks Road (G15-0010) - Landscape work continues with the placement of decorative
rock and shrubs. W ork has progressed to the east and west side of the substation.
Tooth Rock Road Lot 1
Tooth Rock Road (MDRA16-023) - The contractor has completed the bio-basin and drainage
system. Last week the contractor completed both the pervious and impervious sections of
the driveway. Occupancy was requested, and provisional occupancy was granted. Full
occupancy will be granted once landscape vegetation has reached 70% coverage.
Patel Residence
Poway Road (MDRA14-042) - The new single-family residence is progressing and is nearly
complete. The owner stated that paving of the private road and driveway are scheduled to
begin soon. The owner has expressed the desire to pave the private road and driveway on
the approved plans and an additional existing private driveway all together. Paving the
additional driveway may trigger storm water requirements.
Director’s Notes
May 22, 2019
Page 7
SCHEDULED ROAD/LANE CLOSURES
Sidewalk closure south side of Poway Road between 13301 and 13245 for work
related to the Outpost Project.
Possible lane closure on Kirkham Way between General Atomics Way, Stowe Drive
and Crosthwaite Circle in both directions, and Danielson Street for work related to the
SDG&E Electric Mainline Installation project.
Possible lane closure on Espola Road between Northcrest Lane and Twin Peaks
Road both directions for the undergrounding of utilities associated with the Espola
Road Safety Improvements Project.
Lane closure with flaggers on Poway Road eastbound #1 lane between Community
Road and Civic Center Drive for incoming and outgoing haul trucks. Work is related
to the Outpost Project.
Lane closure on Pomerado Road between Bernardo Heights Parkway and 500’ north
of Stone Canyon Road in both directions for work related to the Pomerado Road
Sewer Repair Project.
Possible lane closure in both directions on McIvers Court at Stowe Drive, Parkway
Center at Stowe Drive and two locations on Crosthwaite Circle for work related to an
AT&T upgrade project.
Lane closure on Scripps Poway Parkway eastbound #3 lane for work related to an
AT&T upgrade project.
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Donna Goldsmith, Director of Finance
DATE: May 22, 2019
SUBJECT: Finance Department Director’s Notes
Finance
1.The Proposed Fiscal Year 2019-20 Budget is scheduled to go to Council on June 18th.
2.Auditors will be onsite from June 3rd through June 7th to conduct interim audit work in
preparation for the FY 2018-19 Annual audit.
General Services
Bids:
Bid
Number
Project Title Bid Opening Engineer's
Estimate
Current
Project
Balance
Awarded
Bid
Awarded To* City Council
Award Date
BID 19-014 PCPA Sound Equipment
Purchase
4/23/19 @ 4:00 p.m.
(Main Conf Room)
$102,000 $109,100 $169,507.83 TBD TBD
BID 19-016 Inclined Wheelchair Lift
Replacement
5/8/19 @ 3:00 p.m.
(Council Chambers)
$27,000 $43,750 TBD TBD TBD
(no bids
received)
BID 19-017 Annual Supply of
Chemicals for the Lester
J. Berglund Water
Treatment Plant
5/10/19 @ 2:00 p.m.
(Council Chambers)
N/A $474,821
(FY20)*
$380,416 Hill Brothers
Chemical
Company, JCI
Jones
Chemicals,
Inc., Pacific
Star Chemical
and CalChem
Enterprises
6/4/19
BID 19-018 PCPA Smoke Hatch
Winch Replacement
Project
5/22/19 @ 4:00 p.m.
(Council Chambers)
$10,000 $198,372 TBD TBD TBD
BID 19-019 Poway Road Turn
Pocket Extension
Project
5/22/19 @ 3:00 p.m.
(Council Chambers)
$250,000 $359,570 TBD TBD 6/4/19
Bid 19-021 Mickey Cafagna
Community Center
7/15/19 @ 4:00 p.m.
(Council Chambers)
$10,176,000 $11,977,050 TBD TBD 8/6/19
Bid 19-022 Treatment Plant,
Chemical Building and
Tank Farm Upgrades
5/23/19 @ 4:00 p.m.
(Council Chambers)
$970,000 $1,434,655 TBD TBD 6/18/19
Bid 19-023 Street Lighting, System
Maintenance and
Emergency Repairs
6/13/19 @ 3:00 p.m.
(Council Chambers)
N/A $185,710
(FY20)
(multiyear)*
TBD TBD 7/16/19
Finance Department
Page 2 of 2
Bid
Number
Project Title Bid Opening Engineer's
Estimate
Current
Project
Balance
Awarded
Bid
Awarded To* City Council
Award Date
BID 19-024 City Hall Hydronic Piping
Replacement Project
6/27/19 @ 4:00 p.m.
(Council Chambers)
$130,000 $136,100 TBD TBD 8/6/19
Service Proposals:
RFP Number Project Title Submittal Deadline Engineer's
Estimate
Budget Awarded
To*
City Council Award Date
RFP 19-017 Clearwell Upgrades
Project
3/29/19 N/A $520,000 IEC 5/7/19
RFP 19-018 As-Needed
Plumbing Services
5/9/19 $30,000
(FY20)
Over
$50,000
(multiyear)*
A.O. Reed &
Co.
6/4/19
RFP 19-019 Automatic Gate
Inspection,
Maintenance &
Repair Services
5/9/19 N/A Over
$50,000
(multiyear)*
Superior
Gate
Services
6/4/19
RFP 19-020 Bus Stop Cleaning
Servies
5/9/19 $20,000/YR Over
$50,000
(multiyear)*
Cannon
Pacific
Services,
Inc., Pacific
Sweeping
6/18/19
RFP 19-021 Janitorial Services 7/15/19 N/A Over
$50,000
(multiyear)*
TBD 8/6/19
RFP 19-023 Design Services for
the Sewer Line
Repair/Replace
16/17 (Exposed
Sewer East of
Martincoit)
4/18/19 N/A $385,670 Psomas 5/21/19
RFP 19-024 Environmental
Education Program
5/2/19 N/A $36,300/
$29,433/
$13,670
(multiple
accounts)
TBD 6/18/19
RFP 19-025 LED Street and
Safety Lighting
Conversion
5/23/19 N/A $1,727,938 TBD 6/18/19
RFP 19-026 As-Needed Storm
Water Engineering
Services
5/24/19 N/A $146,533
(FY20)*
TBD 6/18/19
* Contingent upon Council approval of the FY 19-20 Proposed Budget
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jodene Dunphy, Director of Human Resources & Risk Management
DATE: May 22, 2019
SUBJECT: Human Resources & Risk Management Department Director’s Notes
HUMAN RESOURCES
New Hires
Name Position/Title Department Start Date
Hector Salgado Assistant Planner Development Services 6/3
Amelia Dominguez Administrative Assistant III Public Works 6/3
Retirements
Name Department Date
Donna Goldsmith Finance 6/27
Betty Uriostigue Community Services 6/30
Open Recruitments
No. Dept. Title Type
Opened Closes
1 CS Box Office Attendant Part-Time Temporary 1/17/17 Continuous
2 CS Dock Attendant Part-Time Temporary 12/20 Continuous
3 CS Front of House Assistant Part-Time Temporary 5/1 Continuous
4 CS Lifeguard Part-Time Temporary 3/19 Continuous
5 CS Recreation Leader I Part-Time Temporary 4/23 Continuous
Recruitments In Progress
No. Dept. Title Type
Opened Closed
1 CS Camp Counselor I Part-Time Temporary 3/19 4/21
2 CS Camp Counselor II Part-Time Temporary 3/19 4/21
3 CS Park Ranger Part-Time Temporary 3/19 Continuous
5 FIN Director of Finance Full-Time Regular 3/15 4/14
7 PW Parks Maintenance Worker Seasonal 4/2 4/9
8 PW Water Utilities Crew Leader Full-Time Regular 4/11 5/9
Upcoming Recruitments
No. Dept. Title Type
Open Close
1 CSD Recreation Leader II Part-Time Temporary TBD TBD
2 CSD Recruitment Coordinator Full-Time Regular TBD TBD
3 CSD Box Office Coordinator Part-Time Regular TBD TBD
HR & Risk Management Director’s Notes May 22, 2019
Page 2
Upcoming Recruitments - Continued
No. Dept. Title Type
Open Close
3 PW Construction Maintenance
Worker – Streets
(Closed/Promotional)
Full-Time Regular TBD TBD
4 SS Director of Safety Services Full-Time Regular TBD TBD
5 SS Fire Captain/Paramedic Full-Time Regular TBD TBD
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Michael Obermiller, P.E., Director of Public Works
DATE: May 22, 2019
SUBJECT: Public Works Department Bi-Weekly Report
(May 6, 2019 – May 19, 2019)
Work/Description Units Location/Description
OPERATIONS
Street Maintenance
Asphalt Repairs (sq. ft.) 18,610 Completed seven assets in Zone 3 Asphalt
Program totaling 16,200 sq. ft. Completed one
asset in Zone 3 Crack Seal Program (2410 ft.)
Debris Removal 1 Picked up trash along Scripps Poway Parkway
eastbound.
Concrete Repairs (sq. ft.) 50 Removed and replaced 50 sq. ft. of lifted sidewalk
on Espola Road.
Sign installation, repair and replace 1 Installed new street name sign and pole on
Rancho de Oro Road.
Vegetation clearances 7354 Trimmed trees all along Old Pomerado Road to a
height of 13 ½ ft. (3054 ft.) Trimmed low hanging
trees on Calle Corte to allow for buses to more
easily pass through (300 ft.) Completed 3000 ft.
of weed abatement and tree trimming along
Markar Road and Vali Hai to allow for street
sweeper to clean along edges of roadway.
Complete 1000 ft. of sidewalk clearance on
Cypress Canyon Park. Cleared bike lanes of
bushes hanging into the roadway along Espola
Road and High Valley Road.
Miscellaneous 1 All staff attended Harassment training and the All
Hands Meeting. Supervisor participated on
interview panel for Coronado.
Graffiti 4 Clean graffiti from Pomerado and Espola roads
(four incidents covering 40 sq. ft.)
Stormwater & Flood Control
Drop inlet Inspection (68% complete) 663 Throughout Poway
Vactor Clean - inlets and pipes 23 Trash, debris and sediment removed throughout
Poway from Espola Road to Crosthwaite Circle.
Public Works Department Report /May 22, 2018 / Page 2
Work/Description Units Location/Description
Graffiti Removal 6 Removed graffiti from Soule Street, Whitewater
Drive, two from Carriage Road and from the foot
bridge confluence wall on Morene Street.
Vegetation Management/Easement
Mowing
3 Avenida Florencia, Floral Easement and Ezra
Lane.
Open Space Vegetation Complaint 1 Poway Royal Estates and Poway Creek.
Assist Engineering with Integrity
Study.
1 Rattle Snake Creek and Kent Trail.
Agency Notifications; ACOE, F&W,
RWQCB
3 Claire Drive, 10-year concrete channels under
RGP 41.
Vehicle & Equipment Maintenance
Work Orders 26 Haz Mat Inspect Conducted: No issues to report.
Generators inspected: No issues to report. UST
Inspection: No issues to report.
Scheduled/Unscheduled 11/15
Red Fleet Work Orders 5
Red Fleet Scheduled/Unscheduled 3/2
Facilities Maintenance
Electrical & Lighting 5 Replaced the relay to the Training Tower light,
approximately 25 burnt-out light bulbs at the
Library and burnt-out light bulbs at Public Works
Administration. Finished repairing all exterior and
bollard lights at City Hall. Installed a locking
cover on the electrical box at Old Poway Park
gazebo.
Plumbing/HVAC/Roofing 24 Sealed a leak at Aubrey Park and on the Lake
Poway c-trains. Assisted AO Reed with plumbing
upgrades to Valle Verde and Lake Poway Parks
ballfield restrooms. Repaired a leaky hose bib at
Fire Station 1. Installed an ABS clean out and
plug at Fire Station 1. Rebuilt a valve for a urinal
at City Hall and a flush valve for a urinal at Fire
Station 3. Changed out a toilet drop-in kit at
Poway Center for the Performing Arts.
Unclogged a toilet at the Library, two drinking
fountains at Lake Poway and two toilets at
Garden Road Park and the Skate Park. Worked
on a flusher at Lake Poway (AO Reed needs to
repair). Replaced flush valves on toilets and
urinals at Lake Poway Campground as well as
valves on sinks and the power flush in a toilet at
Public Works Operations.
Miscellaneous 18 Repaired a wall at the Library and installed corner
protectors, a hole in a wall at the Pavilion and
checked out breakers and a drawer in the laundry
room at Fire Station 1. Boxed up old light bulbs
for recycling. Scheduled a vendor to replace
glass in a window at Public Works Administration.
Public Works Department Report /May 22, 2018 / Page 3
Work/Description Units Location/Description
Checked out blinds in City Hall to see if they can
be turned in the opposite direction and to see if a
new gate was operating properly at the Training
Tower. Attended Harassment training. Moved a
copy machine at the Pool for Recreation staff.
Changed out filters in ice machines and drinking
fountains. Removed graffiti from museum
restrooms. Painted an iron gate at Lake Poway.
Installed new flags at City Hall.
Work Orders Completed / In
Progress
47
Work Orders Scheduled /
Unscheduled
43/4
Parks, Trails & Landscape Maintenance
Arbolitos Sports Fields Fertilized fields, performed weed abatement,
repaired irrigation in planters and on the slope.
Aubrey Park Removed a large tree that failed and split, chipped
up the debris, prepped for tournaments and
closing ceremonies.
City Hall Sprayed weeds throughout the campus and along
the trail and removed multiple incidents of graffiti.
City Owned Properties Replaced a missing lock to the back gate of Old
Stone Lodge and secured the area.
Community Park Filled in holes and repaired a water line at the Dog
Park. Removed multiple incidents of graffiti
throughout the park, sprayed weeds throughout
the park and along the trail to City Hall, prepped
and provided support for a swim meet.
Garden Road Park Replaced a toilet paper dispenser that was
knocked off the wall.
Hilleary Park Fertilized the field and removed multiple incidents
of graffiti.
Lake Poway Park Supported two back-to-back weekend campouts
Friday evening – Saturday afternoon. Cleaned up
along the perimeter of the ballfield and restroom
facility for Poway Girls Softball Tournament.
Replaced a broken toilet paper dispenser and two
parking lot fence posts. Assembled seven plastic
picnic tables and placed in the park. Performed
gopher abatement.
Old Poway Park Provided support for multiple events and activities
including the Band Festival.
Poway Oaks Park Trimmed hedges along the perimeter of park.
Silverset Park Fertilized both the sport and ball fields. Over-
seeded and top-dressed the newly seeded areas
that were still a little thin on the sports field.
Starridge Park Performed weed abatement throughout the park
and secured the storage area following vandalism.
Public Works Department Report /May 22, 2018 / Page 4
Work/Description Units Location/Description
Sycamore Creek Park Replaced a damaged park bench board at
Sycamore Park East.
Valle Verde Park Removed a mid-sized fallen tree limb along the
creek. Performed weed abatement along the
perimeter of the park.
Miscellaneous Trails Removed volunteer-generated piles of tree
trimmings from along the entrance to the Metate
trail head parking lot. Replaced missing trail
entrance sign located at the end of Midland Road
and a damaged “No Biking” sign at Blue Sky.
Performed weed abatement along, Tierra Bonita,
Avocado, Iron Mountain, Ellie Lane, Kent and
Poway Valley Riders Association Trails.
Miscellaneous Parks Completed interviews for two seasonal weekend
Park staff. All staff completed Harassment
training. Completed various irrigation repairs,
replacements and adjustments totaling (6 hours).
Contract Inspections 15 Completed inspections of contract vendor
performance of Janitorial, The Groves, Bus Stops,
Landscape Maintenance, Traffic Signal Painting
work and AED performance.
Customer Inquiries 29
Streetlight Issues 53 Checked for dual ballasts on deco lights by City
Hall and nighttime street light check.
Traffic Signal / Emergency 14 Assisted with installation of tracer wire for fiber
optics.
USA Mark-Outs 23
Service Requests Work Orders 25 Fire sprinkler repairs were completed at Fire
Station 3, participated on an interview panel for
Coronado, attended Harassment Training,
reviewed pulled alarm events, replaced a bad card
reader in Development Services, removed graffiti
from three locations, controller install completed
by SDG&E on Community Road, attended billing
meetings with landscape contractors, finished
mulch project at Hillside Village, treated the
Library controller for ants, repaired a mainline leak
at Heath Drive and Pomerado Road, processed
invoices and had four locations of bees treated in
irrigation boxes. Completed prep work for plant
installation on Scripps Poway Parkway,
Community at Gregg Street and Pomerado at
Treadwell. W orked with the help of the water
crew, to excavate an irrigation mainline water leak
on Scripps Poway Parkway, shutdown all irrigation
controllers for rain and inspected a tree issue on
Poway Road at Civic Center Drive.
Public Works Department Report /May 22, 2018 / Page 5
Work/Description Units Location/Description
Emergency Response
Emergency Response Call-outs 6 Turned water on at one residence, unlocked a
meter at another, responded to one water leak
and one irrigation leak, checked on a report of
heavy water flowing from driveway – discovered
coming from roof drains and cleaned up bags of
vegetation left by a gardener on the sidewalk.
UTILITIES
Water Distribution System Operations
Mark-Outs 30 USA’s throughout the City
Distribution Maintenance 10 Pressure Zone 865, Book 25.
Water System Shutdown 1 Section of Pomerado Road shutdown, six homes
high lined for contractor work to safeguard main
within work area.
Customer Service Repairs:
Leaks, AMS updates, non-ops.
5 Service line repair, ¾” on Ashgate Place. Service
line repair, ¾” on Frey Court, two 2” AMS raise on
Paine Place non-op meter 1 ½” replaced register.
Backflows Tested 5 Poway Road, Sagecrest Drive, Bowron Road,
Temple Street and Cloudcroft Court
Water Treatment Plant and Utility Systems Operations
Lake Poway Rainfall (inches) .75
Lake Poway and Poway Dam (Feet) 927.78
Water Treatment Plant (YTD-MG) 5420.724 Average flow: 6.83 MGD
Collection System Maintenance
Mainline Flushing (l/ft.) 6,829
Monthly Flushing (l/ft.) 10,231
CCTV Mainline Video Inspection 3,229
Annual Lateral Assessments 20
Lateral Rodding 16
Customer Service 1
Recycled Water System
Site Inspections 16
4-Year Testing 11
Plan Review 6
Fats, Oils, Grease (FOG) Program
Business License Review 12
Customer Service 1
CITY OF POWAY
MEMORANDUM
TO: Chris Hazeltine, City Manager
FROM: Jon Canavan, Acting Director, Safety Services
DATE: May 22, 2019
SUBJECT: Safety Services Management Staff Notes
_____________________________________________________________________
FIRE DEPARTMENT
Incidents
Between Monday, May 6, and Sunday, May 19, Poway fire and paramedic crews
responded to 174 incidents of which 119 were medical aids.
TRAINING
Training Hours
Between Monday, May 6, and Sunday, May 19, personnel completed 476 hours of
training and activities. Topics included 307 hours of company training, 80 hours of officer
training and 31 hours of driver/operator training.
DISASTER PREPAREDNESS
Activities – Susy Turnbull
Date Activity
May 6 Attended Countywide Disaster Recovery planning meeting
May 7 Attended training at the Law Enforcement Coordination Center “Targeting, Sabotage,
and Disruption of Public Utilities”
May 8 Attended County Training planning meeting
May 9 Hosted pre-planning meeting Saturday’s Emergency Survival Fair at Old Poway
Park.
May 10 Attended Harassment Free Workplace Training class
May 11 Fifth Annual Emergency Survival Fair in Old Poway Park
SSD Management Staff Notes
Page 2
*Photo: Engineer Justin Judd at the Emergency Survival Fair in Old Poway Park
May 13 Meeting with Diane Mann to discuss evacuation plan for Public Works Admin building
May 13 Attended training on Blackboard Connect
May 14 Attended Countywide Spontaneous Volunteer coordination meeting
May 15 Attended Evacuation and Repopulation training at Fire Station #1
SSD Management Staff Notes
Page 3
SSD Management Staff Notes
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SSD Management Staff Notes
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SSD Management Staff Notes
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