Item 6 - Acceptance of the LED Street & Safety Lighting Conversion; RFP 19-025 with Tanko LightingAGENDA REPORT CityofPoway DATE: TO: FROM: CONTACT: January 18, 2022 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services~ Henry Trang, Senior Civil Engineer ltJ7 (858) 668-4602 or htrang@poway.org CITY COUNCIL SUBJECT: Acceptance of the LED Street & Safety Lighting Conversion Project; RFP No. 19-025 with Tanko Lighting, Inc. as Complete Summary: On July 16, 2019, the City Council awarded the contract for the LED Street & Safety Lighting Conversion Project, RFP No. 19-025 to Tanko Lighting, Inc. in the amount of $1,003,398.00. This project was partially accepted as complete on January 19, 2021. This action will accept the full project as complete. Recommended Action: It is recommended that the City Council: (1) Accept the LED Street & Safety Lighting Conversion Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $10,313.08, if unencumbered, 45 days (4) after City Council acceptance; Release The Guarantee Company of North America USA Bond for Material and Labor in the amount of $1,003,398.00 after the release of retention; and (5) Retain The Guarantee Company of North America USA Bond for Faithful Performance for a period of one year. Discussion: The LED Street & Safety Lighting Conversion Project replaced approximately 3,300 street and safety lighting fixtures from Low Pressure Sodium (LPS) fixtures to Light Emitting Diodes (LED) fixtures. The original scope of work was completed without any change orders. The conversion of decorative street lighting in the Old Poway neighborhood and decorative walkway lighting in the Civic Center area was planned as a future project pending funding availability. The cost of the LED Street & Safety Lighting Conversion Project was less than originally anticipated and allowed for the possibility to add in the decorative lighting in both areas within the project budget. There were five change orders for this project totaling $206,261.55. The change orders were associated with the addition of the decorative lighting in the Old Poway neighborhood and Civic Center area to the project scope, as well as an additional task for the consultant to perform photometric calculations for the street extension of Kirkham Way. The final contract amount is $1,209,659.55. 1 of 2 January 18, 2022, Item #6
The project was partially accepted as complete on January 19, 2021. This was done at the request of Tanko Lighting in order to release the retention from the construction portion of the original contract while they continued to work on the change order portion of the contract. A retention in the amount of $40,225.93 was released after the partial acceptance. The remaining retention amount of $10,313.08 will be released 45 days after this acceptance of the project. Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: Sufficient funds are available for the release of retention. Funds remaining in the project will be returned to the Street Lighting Assessment District, Fund 2790, for use on future projects. Public Notification: None. Attachments: None. Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 2 of2 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager January 18, 2022, Item #6