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02-01-2022 Agenda Packet
DATE: TO: FROM: CONTACT: SUBJECT: . Summary: February 1, 2022 Honorable Mayor and Members of the City Council Scott Post, Interim Fire Chief of Scott Post, Interim Fire Chief (858) 668-4462 or Spost@poway.org City of Poway CITY COUNCIL Resolution to Continue the Existence of a Local Emergency Within the City of Poway Due to the Novel Coronavirus (COVID-19) Global Pandemic The Novel Coronavirus (COVI D-19) global pandemic continues to cause unprecedented impacts on all economic and social segments of the United States. Federal, state, and county directives, mandates and orders to prevent, control and manage the spread of COVID-19 have, and continue to, impact Poway residents, businesses and visitors. On March 18, 2020, the City Council approved a resolution proclaiming a local emergency. The adopted resolution requires the City Council to either continue the emergency action or declare the emergency ended at each regular meeting. While the Council adopted the resolution permitting virtual meetings for the January 18, 2022 meeting, the City Council will return to hybrid meetings offering in person and virtual participation on February 1, 2022. Recommended Action:. It is recommended that the City Council approve a resolution continuing the Proclamation of Local Emergency authorizing the City Manager to take necessary actions to protect the public and welfare of the City from the serious and imminent threat of COVI D-19. This action requires a four-fifths (4/5) vote of the City Council. Discussion: The COVID-19 global pandemic continues to impact business, education, healthcare, military, and social segments of the United States. COVI D-19 has resulted in a swift economic slowdown and high unemployment rates. Federal, state, and county directives, mandates, orders and guidelines have been issued to prevent, control and manage the spread of COVID-19. While efforts are focused on re-opening the economy and relaxing restrictions, impact on Poway residents, businesses and visitors continues. In response to the COVID-19 global pandemic, and its impact on Poway, the City Manager, serving as Director of Emergency Services for the City of Poway, proclaimed a local emergency on March 13, 2020. On March 18, 2020, the City Council approved Resolution No. 20-013 ratifying the City Manager's Proclamation of Local Emergency. The City Council approved to continue the emergency action in 2020 on April 7, April 21, May 5, May 19, June 2, June 16, July 7, July 21, August 4, September 1, September 15, October 6, October 20, November 17, December 1, and December 15. In 2021, the City Council approved to continue the emergency action on January 19, February 2, February 16, March 2, March 16, April 6, April 20, May 4, May 18, June 1, June 15, July 20, August 3, August 17, 1 of 5 February 1, 2022, Item # 2 September 7, October 5, October 19, November 2, November 16, December 7. In 2022, the City Council approved to continue the emergency action on January 18. The adopted resolution requires the City Council to either continue the emergency action or declare the emergency ended at each regular meeting. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: As of January 14, 2022, City costs to respond to COVID-19 are estimated at $1,046,044. These costs specifically relate to FEMA eligible expenditures. The total fiscal impact is unknown at this time. Per the City Council adopted General Fund Reserve policy, the City maintains a General Fund Reserve of 45 percent of the budgeted annual General Fund operating expenditures, or $20,393,896 as of June 30, 2021, net of the $2,000,000 used from the Extreme Events/Public Safety reserve the City Council approved on April 16, 2020 to fund the Poway Emergency Assistance Recovery Loan (PEARL) program. The PEARL program is discussed in more detail below. Within that 45 percent, $13,179,618 is set aside for Extreme Events/Public Safety. Based upon the City's reserve policy, there are adequate reserves to cover the costs to respond to this health emergency. Further, staff believes some of the costs are recoverable under State and Federal Disaster programs. Amounts recovered under these programs will be used to replenish the General Fund reserve. Pursuant to the reserve policy, staff will return with a plan to replenish any General Fund reserves not replenished under a State or Federal Disaster program. Staff will recommend applicable budget adjustments prior to the completion of the current fiscal year. In addition to using reserves to respond to COVID-19, as mentioned above, on April 20, 2020, the City Council approved $2,000,000 to fund the PEARL program for small businesses. The PEARL program's goal is to offer financial assistance to small businesses located in Poway by complementing existing state and federal loan programs and to provide a financial bridge to businesses to survive the current emergency. The PEARL program provides loans of up to $50,000 to eligible businesses. As of January 14, 2022, staff has received 80 applications requesting $2,912,165 in loans. Based on staff's review, 35 loans totaling $1,385,326 have been approved and four loans totaling $148,000 have been repaid. The reserve fund will be replenished from the repayment of PEARL loans over a three-year period following the end of the local COVID-19 emergency. This period falls within the General Fund Reserve Policy's direction to fully replenish reserves within five years of use. Public Notification: None. Attachments: A. Resolution B. Proclamation of Local Emergency Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 2 of 5 Reviewed By: Alan Fenstermacher City Attorney February 1, 2022, Item # 2 RESOLUTION NO. 22-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, FINDING AND DECLARING THE CONTINUED EXISTENCE OF AN EMERGENCY WITHIN THE CITY DUE TO THE NOVEL CORONAVIRUS (COVID-19) GLOBAL PANDEMIC WHEREAS, the Novel Coronavirus (COVID-19) global pandemic in the City of Poway, commencing on or about January 24, 2020 that creates a threat to public health and safety; WHEREAS, Government Code section 8630 and Poway Municipal Code (PMC) Section 2.12.060 empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when the City is affected by a public calamity, and the City Council is not in session; WHEREAS, on March 13, 2020, the City Manager, acting pursuant to Government Code section 8630 and PMC section 2.12.060, proclaimed the existence of a local emergency based on conditions of extreme peril to the health and safety of persons caused by the Novel Coronavirus (COVID-19) global pandemic; WHEREAS, on March 18, 2020, the City Council, acting pursuant to Government Code section 8630 and PMC section 2.12.065, ratified the existence of a local emergency within seven (7) days of a Proclamation of Local Emergency by the City Manager; WHEREAS, the City Council, acting pursuant to PMC section 2.12.065, approved extending the emergency declaration during regularly scheduled meetings in 2020 on April 7, April 21, May 5, May 19, June 2, June 16, July 7, July 21, August 4, September 1, September 15, October 6, October 20, November 17, December 1, December 15, and in 2021 on January 19, February 2, February 16, March 2, March 16, April 6, April 20, May 4, May 18, June 1, June 15, July 20, August 3, August 17, September 7, October 5, October 19, November 2, November 16, December 7, and in 2022 on January 18; WHEREAS, Public Contract Code Section 20168 provides that the City Council may pass by four-fifths (4/5) vote, a resolution declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property; WHEREAS, upon adoption of such resolution, the City Manager may expend any sum required in the emergency and report the same to the City Council in accordance with Public Contract Code Section 22050; WHEREAS, if such expenditure is ordered, the City Council shall review the emergency action at each regular meeting, to determine if there is a need to continue the action or if the Proclamation of Local Emergency may be terminated; and WHEREAS, such the Novel Coronavirus (COVID-19) global pandemic constitute an emergency within the terms of Public Contract Code Sections 20168 and 22050 which requires that the City Manager be able to act quickly and without complying with the notice and bidding procedures of the Public Contract Code to safeguard life, health, or property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway hereby 3 of 5 ATTACHMENT A February 1, 2022, Item # 2 Resolution No. 22-Page 2 finds and declares: SECTION 1: An emergency continues to exist within the City as the result of the Novel Coronavirus (COVID-19) global pandemic; and (a) The continuing threat of the Novel Coronavirus (COVID-19) global pandemic requires that the City be able to expend public money in order to safeguard life, health, or property; (b) The City Manager, as the City's Personnel Officer, is authorized to take actions necessary to alter employee leave policies and ensure a safe and healthy workforce; (c) The City Manager is authorized to safeguard life, health, or property without complying with notice or bidding procedures; and (d) Once such expenditure is made, the City Manager shall report the conditions to the City Council at each regular meeting, at which time the City Council shall either continue the emergency action or declare the emergency ended. SECTION 2: This Proclamation of Local Emergency and all subsequent resolutions in connection herewith shall require a four-fifths (4/5) vote of the City Council. PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 1st day of February, 2022 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 4of 5 February 1, 2022, Item # 2 PROCLAMATION OF LOCAL EMERGENCY WHEREAS, section 2.12.060 of the Poway Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City is affected or likely to be affected by a public calamity and the City Council is not in session; WHEREAS, the City Manager, as Director of Emergency Services of the City of Poway, does hereby find that conditions of extreme peril to the safety of persons and property have arisen within the City of Poway, caused by the Novel Coronavirus (COVID-19) commencing on January 24, 2020; WHEREAS, that the City Council of the City of Poway is not in session and cannot immediately be called into session; and WHEREAS, this Proclamation of Local Emergency will be ratified by the City Council within seven days of being issued. NOW, THEREFORE, IT IS HEREBY PROCLAIMED by the Director of Emergency Services for the City of Poway, that a local emergency now exists throughout the City and that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council; IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law, ordinances, and resolutions of this City, and by the City of Poway Emergency Plan; and IT IS FURTHER PROCLAIMED AND ORDERED that a copy of this Proclamation of Local Emergency be forwarded to the State Director of the Governor's Office of Emergency Services with a request that; 1. The State Director find the Proclamation of Local Emergency acceptable in accordance with provisions of the Natural Disaster Assistance Act; and 2. The State Director forward this Proclamation, and request for a State Proclamation and Presidential Declaration of Emergency, to the Governor of California for consideration and action. PASSED AND ADOPTED by the Director of Emergency Services for the City of Poway this 13th day of March 2020. Chr~ Director of Emergency Services 5 of 5 ATTACHMENT B February 1, 2022, Item # 2 February 1, 2022, Item #3,->-. r AGENDA REPORT CityofPoway /-'I--{ . ~~-~ ·-DATE: TO: FROM: CONTACT: SUBJECT: Summary: February 1, 2022 Honorable Mayor and Members of the City Council Aaron Beanan, Director of Finance ~ Aaron Beanan, Director of Finance (858) 668-4411 or abeanan@poway.org City's Investment Report as of December 31, 2021 CITY COUNCIL Quarterly reports of investments are required to be presented to the City Council per state code and the City's Investment Policy. For your information, attached is an investment portfolio report as of December 31, 2021. Recommended Action: It is recommended that the City Council accept and file the attached report. Discussion: Pursuant to Government Code Sec. 53646(b)(1) and the City's Investment Policy, the Director of Finance (i.e., Treasurer) renders a quarterly investment report to the City Council concerning the investment portfolio's earnings and performance results. In accordance with the Investment Policy, the quarterly report includes information such as the investment type, issuer, date of maturity, par value, amount invested, current market value, and the source of the market value information. The City is in compliance with its adopted investment policy, and the City's investment program provides sufficient liquidity to meet its cash flow requirements for the next six months. The fair value of the City's investment portfolio as of December 31, 2021, was $123,998,906. It consisted of the following: Investment Portfolio Total Cash $213,218 Deposits at CalTRUST 23,187,170 Deposits at the Local Agency Investment Fund (LAIF) 33,912,075 U. 5. Treasury Notes 15,853,027 U. 5. Instrumentalities 29,733,396 Corporate Notes 21,100,020 Fair Value of Investment Portfolio as of December 31, 2021 $123,998,906 1 of 27 February 1, 2022, Item #3It is the City's practice to keep funds (including those identified to pay for Capital Improvement Projects) invested and earning interest until they are needed. In addition to changing market conditions, reductions in the fair value of the Investment Portfolio can also be reflective of payments for large capital projects. The attached portfolio report (Attachment B) and investment report (Attachment C) were prepared by the City's investment manager, Insight Investment, with input from the City's Finance Department. The portfolio report includes all investments while the investment report includes only those investments managed by Insight Investment. All City funds, including the General Fund, Water Fund, Wastewater Fund and others -except those identified in Attachment D, are pooled and invested, with earned interest allocated quarterly based on the average daily cash balance in each fund. The funds on deposit at LAIF and CalTRUST earn interest at variable rates. The interest rate for the month ending December 31, 2021, is estimated at 0.21 % for LAIF, 0.16% for the CalTRUST short-term fund, and 0.41 % for the CalTRUST medium-term fund. For fixed income securities, the difference between amortized cost and fair value is considered an unrealized gain or loss. A realized loss is when the principal of the security is redeemed before its maturity date at a fair value lower than its amortized cost value. The amortized cost value of the externally managed investment portfolio is $66,365,376; the fair value is $66,899,661 for an unrealized gain of $534,285 or 0.81 % of the total amortized cost value. The source of the fair value information for the U.S. Treasury Notes, the U.S. Instrumentalities, Corporate Notes, and Municipal Bonds is Interactive Data Corporation. Also included with this report are recaps of the City's cash and investments held by fiscal agents, non-managed investments, and cash on hand. The total book value of the cash and investments held by our fiscal agent, U.S. Bank, at December 31, 2021, was $1,251,675. The source of the market value information for these investments was U.S. Bank. The total book value of the non-managed investments was $52,969 at December 31, 2021. The City's cash on hand at December 31, 2021 totaled $(309,458). The cash on hand represents the City's adjusted book balance, taking into consideration deposits in transit and uncashed checks. The adjusted book balance is used for reporting purposes only, the actual bank balance was a positive amount. The December 31, 2021 balance of the City's Library Trust Fund was $258,913. Through the Fiscal Year 2021-22 period ending December 31, 2021, no transfer of interest earnings has been made to the General Fund. At the close of Fiscal Year 2021-22, 90% of the Library Trust Fund's interest earnings will be transferred to the General Fund to partially offset library operating expenses. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: The externally managed investment portfolio earned $132,480 interest during December 2021, as well as $122,151 interest during November 2021, and $131,044 during October 2021. Fees for investment services during this period totaled $8,369. 2 of27 February 1, 2022, Item #3Public Notification: None. Attachments: A. Investment Statistics B. Investment Portfolio Report prepared by Insight Investment C. Investment Report Prepared by Insight Investment D. City of Poway Investments and Cash with Fiscal Agent; General, Payroll, and Petty Cash Report at December 31, 2021 Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 3 of27 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager February 1, 2022, Item #3City of Poway Investment Statistics Separately Managed Investment Pools Fair Value: CalTRUST Short-Term Deposits CalTRUST Medium-Term Deposits Deposits at the Local Agency Investment Fund (LAIF) Total Fair Value Weighted Average Yield Effective Average Duration in days Weighted Average Maturity in days Externally Managed Investment Pools Fair Value: Cash U. S. Treasury Notes U. S. Instrumentalities Corporate Bonds Total Fair Value Amortized Cost Value: Cash U. S. Treasury Notes U. S. Instrumentalities Corporate Bonds Total Amortized Cost Value Unrealized Gain (Loss) Accrued Interest Earned Weighted Average Yield Effective Average Duration in years Weighted Average Maturity in years Total Fair Value of Portfolio Assets Weighted Average Yield Effective Average Duration in years Weighted Average Maturity in years Glossary of Yield Terminology December 2020 11,451,341 11,811,550 12,421,930 35,684,821 0.57% 1 1 10,793,820 36,309,513 21,934,198 69,037,531 10,423,137 35,433,831 21,212,765 67,069,733 1,967,798 139,897 1.82% 1.93 2.11 104,722,352 1.40% 1.27 1.39 September 2021 11,461,249 11,814,225 22,195,881 45,471,355 0.22% 1 1 81,833 12,826,608 32,891,155 21,359,508 67,159,104 81,833 12,622,861 32,427,513 20,957,617 66,089,824 1,069,280 125,208 1.55% 1.61 1.78 112,630,459 1.01% 0.96 1.06 Coupon: A bond's coupon is the periodic interest payment made to the holder of the fixed income security during the life of the bond. Coupon payments can be made monthly, quarterly, or annually. Book Yield: The Book Yield is that rate of return that will make the present value of the future cash flows of a fixed income security equal to the price paid for the security. This assumes that the security will be held to its maturity. Current Yield: Annual rate of return on an investment expressed as a percentage. Current Yield of a fixed income security is the annualized earnings (coupon) divided by the bond's market value as of the valuation date. One Year Total Yield: The One Year Total Yield or One Year Return represents the portfolio's percentage change over a year's time, factoring in interest payments, changes in market value and reinvestment of distributions. December 2021 33,912,075 11,442,789 11,744,381 57,099,245 0.24% 1 213,218 15,853,027 29,733,396 21,100,020 66,899,661 213,218 15,789,778 29,480,781 20,881,599 66,365,376 534,285 132,480 1.43% 1.53 1.67 123,998,906 0.88% 0.83 0.90 Weighted Average Yield: The total yield on a bond portfolio divided by the number of bonds contained in it, weighted for the size of each bond so that the yield of large holdings does not drown out the calculation of yields on small holdings. Yield to Maturity: The Yield to Maturity (YTM) or Market Yield to Maturity of a fixed income security is that rate of interest that will make the present value of the future cash flows equal to the market value as of the valuation date, assuming the bond is held to maturity. 4of27 ATTACHMENT A February 1, 2022, Item #3City of Poway Monthly Investment Portfolio Report December 31, 2021 Separately Managed Investment Pools % Return LAIF $ 33,912,075 59% 0.21% CalTrust -Short $ 11,442,789 20% 0.16% CalTrust -Medium $ 11,744,381 21% 0.41% Total Internally Managed $ 57,099,245 46% Weighted Average Yield 0.24% Days Effective Average Duration -Internal 1 Weighted Average Maturity -Internal 1 Externally Managed Assets % Return Cash $ 213,218 0% 0.01% Treasury Securities $ 15,853,027 24% 1.09% Instrumentality Securities $ 29,733,396 44% 1.48% Corporate Notes $ 21,100,020 32% 1.62% Total Externally Managed $ 66,899,661 54% Weighted Average Yield 1.43% Years Effective Average Duration -External 1.53 Weighted Average Final Maturity -External 1.67 Total Portfolio Assets % Return LAIF $ CalTrust -Short $ CalTrust -Medium $ Cash $ Treasury Securities $ Instrumentality Securities $ Corporate Notes $ Total Portfolio Assets $ Weighted Average Yield Effective Average Duration -Total Weighted Average Maturity -Total Portfolio Change 2nd Quarter Beginning Balance 2nd Quarter Ending Balance Assets values shown at Market 5 of27 33,912,075 27% 0.21% 11,442,789 9% 0.16% 11,744,381 9% 0.41% 213,218 0% 0.00% 15,853,027 13% 1.09% 29,733,396 24% 1.48% 21,100,020 17% 1.62% 123,998,906 0.88% Years 0.83 0.90 $ $ CalTrust -CalTrust -Short, 20% Securities 33% 112,630,459 123,998,906 ATTACHMENT B Treasury Securities, 24% Instrumentality Securities, 44% CalTrust -Short CalTrust -13% Medium 13% Cash 0% February 1, 2022, Item #3ATTACHMENT C February 1, 2022, Item #3...... Contents 0 .... N ...... Fixed income market review 3 Activity and performance summary 4 Recap of securities held 6 Maturity distribution of securities held 7 Securities held 8 GASB 40 -Deposit and investment risk disclosure 12 Detail of return and interest received 16 Transaction report 19 Additional information 20 February 1, 2022, Item #300 0 .... N ..... FIXED INCOME MARKET REVIEW As of December 31, 2021 Chart 1: The Fed's most significant recent upward policy rate forecast revision 2 5 ~ "O C ~ 2 ::0 a., >- ii, ~ 1 5 0 :;:;; 0 <l) 0 a.. a., ~ _g O 5 0 Q VJ ~ 0 lJ.. 2021 ., 2022 ., ., ., ., 2023 ., ., ., , ., Dec 2020 and t,larch 2021 l,1eetings - - -June 2021 f.1eetin - -• September 2021 l.1eeting ---Decentier 2021 t,leeting Source: Bloomberg, December 31, 2021 Chart 2: Unemployment rate continues to descend 16 14 12 0 8 6 4 2 0 2016 2017 2018 2019 2020 --Unemployment rate (%) Source: Bloomberg, December 31, 2021 ., ., 2024 2021 CITY OF POWAY Economic Indicators and Monetary Policy The Federal Reserve (Fed) doubled its pace of 'tapering' to a rate of $30bn per month. This puts the Fed on course to cease expanding its balance sheet in March 2022. It revised its dot plot to reflects a median expectation of three hikes in 2022 (Chart 1 ). November's CPI report came in at 6.8% for headline inflation (the highest since 1982, but modestly lower than market fears of 7%+) with core inflation reaching 4.9% (the highest since 1991 ). Energy prices were a key factor, rising 33% pa. Regarding 'sticky' inflation categories, rents ran at ~0.4% in November, pushing owners' equivalent rent to 3.5% pa and medical prices showed a small but notable 2.1 % pa rise. The US economy added 210,000 jobs in November, less than the 550,000 expected. However, the unemployment rate fell unexpectedly to 4.2% from 4.6%. The participation rate increased to 61.8% from 61.6%. Wage data was close to expectations with average hourly earnings up 4.8% pa. Leisure and hospitality wages continue to advance faster than other sectors -up 12.35% pa. The JOLTS report was further indicative of a tight labor market. Job openings rose 4.1 % to 11 m, close to July's record high. The number of layoffs declined 2.5% to 1.361 m, close to a record low. On the political front, President Joe Biden failed to secure Democratic Senator Joe Manchin's approval for the 'American Families Plan', the last component of the $1.75trn 'Build Back Better' fiscal program, forcing Congress to return to the drawing board. In response to the global spread of the more transmissible but potentially less severe Omicron Covid-19 variant, a number of countries enacted precautionary restrictions around the holiday period, although such measures were relatively modest in the US. Risk assets enjoyed a strong end to the year. Interest Rate Summary Yields rose modestly across the curve. At the end of December, the 3-month US Treasury bill yielded 0.06%, the 6-month US Treasury bill yielded 0.19%, the 2-year US Treasury note yielded 0.74%, the 5-year US Treasury note yielded 1.27% and the 10- year US Treasury note yielded 1 .51 %. February 1, 2022, Item #3\0 0 ACTIVITY AND PERFO RM ANCE SUMMARY For the period December 1, 2021 -December 31, 2021 ;::; I Amortized Cost Basis Activity Summary .... Opening balance Income received Total receipts Total dlsbunements lnterportfolio transfers Total lnterportfollo transfen Realized gain (loss) Change in accruals from security movement Total amortization expense Total 01D/MKT acaetlon Income Return of capital Closing balance Ending fair value Unrealized gain (loss) 171,812.74 0.00 Comparative Rates of Return {%} Fed Funds Overnight Repo Merrill Lynch 3m US Treas Bill Merrill Lynch 6m US Treas Bill ML 1 Yea.r US Treasury Note ML 2 Year US Treasury Note ML 5 Year US Treasury Note * rates reflected are cumulative *Twelve month trailing 0.08 0.04 0.03 0.04 0.10 0.27 0.86 * Six month trailing 0.04 0.02 ·0.02 0.02 O.Q7 0.19 0.50 66,241,461 .33 171,812.74 0.00 0.00 0.00 0.00 (49,177.62) 1,279.09 0.00 66,365,375.54 66,899,661.18 534,285.64 * One month 0.01 0.00 0.00 0.01 0.03 0.06 0.10 Detail of Amortized Cost Basis Return Interest Accretion Realized earned (amortization) gain {loss) Cash and Cash Equivalents 1,532.74 0.00 0.00 Corporate Bonds 55,223.20 (25,339.40) 0.00 Government Agencies 54,255.61 (15,754.98) 0.00 Government Bonds 21,468.05 (6,804.15) 0.00 Total 132,479.60 (47,898.53) 0.00 Summary of Amortized Cost Basis Return for the Period Interest earned Accretion (amortization) Realized gain (loss) on sales Total income on portfolio Average daily amortized cost Period return (%) YTD return(%) Weighted average final maturity in days CITY OF POWAY Total income 1,532.74 29,883.80 38,500.63 14,663.90 84,581.07 Total portfolio 132,479.60 (47,898.53) 0.00 84,581.07 66,318,893.49 0.13 1.76 608 4 February 1, 2022, Item #3...a. 0 ACTIVITY AND PERFORMANCE SUMMARY For the period December 1, 2021 -December 31, 2021 ~ I Fair Value Basis Activity Summary -.J Opening balance 66,892,030.40 Income received Total receipts Total disbursements lnterportfolio transfers Total lnterportfollo transfers Unrealized gain (loss) on security movements Change in accruals from security movement Return of capital Change in fair value for the period Ending fair value 171,812.74 0.00 CQmJJarative Rates Qf Return {%} *Twelve * Six month trailing month trailing Fed Funds 0.08 0.04 Overnight Repo 0.04 0.02 ICE Bofa 3 Months UST-BILL 0.05 0.02 ICE Bofa 6m US Treas Bill 0.09 0.03 ICE Bofa 1 Yr US Treasury Note (0.07) (0.16) ICE BofA US Treasury 1-3 (0.55) (0.47) ICE Bof A US Treasury 1-5 (1 .10) (0.69) * rates reflected are cumulative 171,812.74 0.00 0.00 0.00 0.00 0.00 (164,181 .96) 66,899,661.18 * One month 0.01 0.00 0.01 0.01 (0.11) (0.25) (0.28) Detail Qf Fair Value Basis Return Interest Change in earned fair value Cash and Cash Equivalents 1,532.74 0.00 Corporate Bonds 55,223.20 (42,310.80) Government Agencies 54,255.61 (67,414.12) Government Bonds 21,468.05 (54,457.04) Total 132,479.60 (164,181 .96) Summary of Fair Value Basis Return for the PeriQd Interest earned Change in fair value Total income on portfolio Average daily total value* Period return (%) YTD return (%) Weighted average final maturity in days * Total value equals market value and accrued interest CITY OF POWAY Total income 1,532.74 12,912.40 (13,158.51) (32,988.99) (31,702.36) Total portfolio 132,479.60 (164,181 .96) (31,702.36) 67,250,111 .53 (0.05) (0.39) 608 5 February 1, 2022, Item #3RECAP OF SECURITIES HELD As of December 31 , 2021 ..a. ..a. 0 Historical .... N cost -.J Cash and Cash Equivalents 213,217.87 Corporate Bonds 21,319,597.00 Government Agencies 29,849,434.86 Government Bonds 15,820, 182.07 Amortized Fair value Unrealized Weighted cost gain (loss) average final maturity (days) 213,217.87 213,217.87 0.00 1 20,881,598.93 21,100,020.46 218,421.53 698 29,480,780.41 29,733,395.53 252,615.12 488 15,789,778.33 15,853,027.32 63,248.99 720 Portfolio diversification (%) ■ Cash and Cash Equivalents ■ Corporate Bonds ■ GovernmentAgencies ■ Government Bonds Total Percent of portfolio 0.32 31.72 44.42 23.54 0.32 31 .72 44.42 23.54 100.00 CITY OF POWAY Weighted average effective duration (years) 0.00 1.59 1.28 1.94 6 February 1, 2022, Item #3...a. N 0 .... N ..... MATURITY DISTRIBUTION OF SECURITIES HELD As of December 31, 2021 Maturity Under 90 days 90 to 179 days 180 days to 1 year 1 to 2 years 2 to 3 years 3 to 4 years 4 to 5 years Over 5 years 35.00 30.00 E .s 25.00 +-' VI 20.00 0 u ~ 15.00 u ·;:: 0 10.00 +-' VI 5: Historic cost Percent 4,748,491.87 7.07 2,943,346.30 4.38 5,042,674.10 7.50 32,708,434.12 48.67 19,709,981.43 29.33 2,049,503.98 3.05 0.00 0.00 0.00 0.00 67,202,431.80 100.00 Maturity distribution ~ # ~ # ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ ~ ~ ~ ,o o'1, o'"':J b--(:, ~(:, ~ ~ ~ ~ ~ ~ ~ ~ v~ ~<;:) ~"lf o q,<:::> " CITY OF POWAY 7 February 1, 2022, Item #3SECURITIES HELD CITY OF POWAY As of December 31, 2021 ..a. w acusip Description Coupon Maturity/ Par value or Historical cost Amortized cost Fair value Unrealized Total % N Call date shares gain accrued Port ..... (loss) interest cost Cash and Cash Equivalents Cash and Cash Equivalents 0.000 213,217.87 213,217.87 213,217.87 213,217.87 0.00 0.00 0.32 -----Total cash and Cash Equivalents 213,217.87 213,217.87 213,217.87 213,217.87 0.00 0.00 0.32 Corporate Bonds 89233P7F7 TOYOTA MOTOR CREDIT CORP 2.625% 1 0JAN2023 2.625 01/10/2023 2,000,000.00 2,001,380.00 2,000,388.29 2,040,712.60 40,324.31 24,937.50 2.98 084670BR8 BERKSHIRE HATHAWAY INC 2.75% 15MAR2023 2.750 03/15/2023 1,000,000.00 1,021,370.00 1,006,375.30 1,021,102.23 14,726.93 8,097.22 1.52 {CALLABLE 15JAN23) 01/15/2023 931142DH3 WALMART INC 2.55% 11 APR2023 {CALLABLE 11 JAN23) 2.550 04/11/2023 1,000,000.00 1,015,270.00 1,004,521 .28 1,022,025.19 17,503.91 5,666.67 1.51 01/11/2023 037833AK6 APPLE INC 2.4% 03MA Y2023 2.400 05/03/2023 1,000,000.00 1,007,920.00 1,002,823.14 1,023,929.54 21 I 106.40 3,866.67 1.50 166764BK5 CHEVRON CORP 2.566% 16MAY2023 {CALLABLE 2.566 05/16/2023 1,500,000.00 1,552,215.00 1,520,714.96 1,532,629.07 11,914.11 4,811 .25 2.31 16MAR23) 03/16/2023 69353RFL7 PNC BANK NA 3.5% 08JUN2023 {CALLABLE 09MAY23) 3.500 06/08/2023 1,900,000.00 1 I 995,436.00 1,934,658.59 1,971,454.02 36,795.43 4,248.61 2.97 05/09/2023 17325FAS7 CITIBANK NA 3.65% 23JAN2024 {CALLABLE 23DEC23) 3.650 01/23/2024 1,400,000.00 1,484,224.00 1,442,141 .55 1,472,854.05 30,712.50 22,427.22 2.21 12/23/2023 91159HHV5 US BANCORP 3.375% 05FEB2024 {CALLABLE 05JAN24) 3.375 02/05/2024 1 I 900,000.00 1 I 999,636.00 1,946,937.04 1,992,007.35 45,070.31 26,006.25 2.98 01/05/2024 17275RAN2 CISCO SYSTEMS INC 3.625% 04MAR2024 3.625 03/04/2024 1,000,000.00 1,070,370.00 1,036,878.40 1,061 ,060.14 24,181.74 11,781 .25 1.59 06051GHF9 BANK OF AMERICA CORP 3.55% 05MAR2024 {CALLABLE 3.550 03/05/2024 2,350,000.00 2,488,495.00 2,427,682.35 2,420,020.01 {7,662.34) 26,881.39 3.70 05MAR23) 03/05/2023 8 February 1, 2022, Item #3SECURITIES HELD CITY OF POWAY As of December 31, 2021 .... .i::. acusip Description Coupon Maturity/ Par value or Historical cost Amortized cost Fair value Unrealized Total % N Call date shares gain accrued Port -...I (loss) interest cost Corporate Bonds 459200JY8 IBM CORP 3% 15MAY2024 3.000 05/15/2024 2,300,000.00 2,463,231.00 2,423,288.43 2,403,034.09 (20,254.34) 8,816.67 3.67 02665WCZ2 AMERICAN HONDA FINANCE 2.4% 27 JUN2024 2.400 06/27/2024 1,000,000.00 1,012,410.00 1,006,800.10 1,030,214.47 23,414.37 133.33 1.51 46647PAY2 JPMORGAN CHASE & CO 4.023% 05DEC2024 (CALLABLE 4.023 12/05/2024 2,000,000.00 2,207,640.00 2,128,389.50 2,108,977.70 (19,411.80) 5,811.00 3.29 05DEC23) 12/05/2023 -· ----. --Total Corporate Bonds 20,350,000.00 21,319,597.00 20,881,598.93 21,100,020.46 218,421.53 153,485.03 31.72 Government Agencies 3135G0U92 FANNIE MAE 2.625% 11JAN2022 2.625 01/11/2022 1,500,000.00 1,513,185.00 1,500,162.78 1,500,861.59 698.81 18,593.75 2.25 3137EADB2 FREDDIE MAC 2.375% 13JAN2022 2.375 01/13/2022 1,000,000.00 1,018,089.00 1,000,285.73 1,000,648.95 363.22 11,083.33 1.51 313378CR0 FEDERAL HOME LOAN BANK 2.25% 11 MAR2022 2.250 03/11/2022 2,000,000.00 2,004,000.00 2,000,281.47 2,008,110.86 7,829.39 13,750.00 2.98 3135G0V59 FANNIE MAE 2.25% 12APR2022 2.250 04/12/2022 2,900,000.00 2,943,346.30 2,905,478.71 2,916,941 .60 11,462.89 14,318.75 4.38 3133EA5E4 FEDERAL FARM CREDIT BANK 1.93% 18OCT2022 1.930 10/18/2022 2,000,000.00 2,015,820.00 2,004,556.16 2,025,959.30 21,403.14 7,827.22 3.00 31331K3A6 FEDERAL FARM CREDIT BANK 2.71% 13DEC2022 2.710 12/13/2022 1,000,000.00 1,028,921.06 1,007,980.63 1,024,228.96 16,248.33 1,355.00 1.53 31331KAF7 FEDERAL FARM CREDIT BANK 4.09% 18JAN2023 4.090 01/18/2023 1,850,000.00 2,008,452.50 1,899,013.95 1,924,899.04 25,885.09 34,259.43 2.99 3133EKKT2 FEDERAL FARM CREDIT BANK 2.25% 08FEB2023 2.250 02/08/2023 1,000,000.00 1,017,480.00 1,005,314.77 1,022,298.82 16,984.05 8,937.50 1.51 9 February 1, 2022, Item #3SECURITIES HELD CITY OF POWAY As of December 31, 2021 ..a, U'I acusip Description Coupon Maturity/ Par value or Historical cost Amortized cost Fair value Unrealized Total % N Call date shares gain accrued Port ...., (loss) interest cost Government Agencies 3133EJFK0 FEDERAL FARM CREDIT BANK 2.65% 08MAR2023 2.650 03/08/2023 1,000,000.00 1,032,790.00 1,011 ,522.27 1,028,378.48 16,856.21 8,318.06 1.54 3137EAEN5 FREDDIE MAC 2. 75% 19JUN2023 2.750 06/19/2023 2,000,000.00 2,067,740.00 2,025,396.50 2,062,924.68 37,528.18 1,833.33 3.08 3135G0U43 FANNIE MAE 2.875% 12SEP2023 2.875 09/12/2023 1,000,000.00 1,039,050.00 1,015,911.19 1,036,977.87 21 ,066.68 8,704.86 1.55 3133EKVB9 FEDERAL FARM CREDIT BANK 1.86% 17OCT2023 1.860 10/17/2023 2,000,000.00 1,997,646.00 1,999,003.90 2,050,471 .16 51 ,467.26 7,646.67 2.97 3133EJ2B4 FEDERAL FARM CREDIT BANK 3% 06DEC2023 3.000 12/06/2023 1,000,000.00 1,071,740.00 1,051,709.18 1,048,127.83 (3,581.35) 2,083.33 1.59 3130A3VC5 FEDERAL HOME LOAN BANK 2.25% 08DEC2023 2.250 12/08/2023 1,000,000.00 1,014,600.00 1,006,490.96 1,029,237.27 22,746.31 1,437.50 1.51 3135G0V34 FANNIE MAE 2.5% 05FEB2024 2.500 02/05/2024 1,750,000.00 1,820,547.50 1,796,781.13 1,812,265.53 15,484.40 17,743.06 2.71 3133EMRZ7 FEDERAL FARM CREDIT BANK 0.25% 26FEB2024 0.250 02/26/2024 1,250,000.00 1,246,747.50 1,247,398.00 1,237,190.98 (10,207.02) 1,085.07 1.86 3133EMBE1 FEDERAL FARM CREDIT BANK 0.3% 28MAR2024 0.300 03/28/2024 2,000,000.00 1,998,500.00 1,999,036.57 1,977,588.56 (21,448.01) 1,550.00 2.97 (CALLABLE 12JAN22) 3135G0V75 FANNIE MAE 1.75% 02JUL2024 1.750 07/02/2024 2,000,000.00 2,007,920.00 2,004,141 .36 2,044,218.66 40,077.30 17,402.78 2.99 3130AL2A1 FEDERAL HOME LOAN BANK 0.5% 1 0FEB2025 0.500 02/10/2025 1,000,000.00 1,002,860.00 1,000,315.15 982,065.39 (18,249.76) 1,958.33 1.49 (CALLABLE 1 0FEB22) 02/10/2022 -Total Government Agencies 29,250,000.00 29,849,434.86 29,480,780.41 29,733,395.53 252,615.12 179,887.97 44.42 10 February 1, 2022, Item #3SECURITIES HELD CITY OF POWAY As of December 31, 2021 .... °' g.cusip Description Coupon Maturity/ Par value or Historical cost Amortized cost Fair value Unrealized Total % N Call date shares gain accrued Port "' (loss) interest cost Government Bonds 912828XW5 USA TREASURY 1.75% 30JUN2022 1 . 7 50 06/30/2022 1,000,000.00 998,515.63 999,758.61 1,007,578.12 7,819.51 0.00 1.49 912828L57 USA TREASURY 1.75% 30SEP2022 1.750 09/30/2022 1,000,000.00 999,417.41 999,866.01 1,010,664.06 10,798.05 4,423.08 1.49 9128282D1 USA TREASURY 1.375% 31 AUG2023 1 .375 08/31/2023 2,000,000.00 1,967,109.38 1,986,703.79 2,023,828.12 37,124.33 9,267.96 2.93 912828T91 USA TREASURY 1.625% 31 OCT2023 1.625 10/31/2023 1,600,000.00 1,640,630.36 1,636,339.19 1,627,062.50 (9,276.69) 4,381 .22 2.44 912828U57 USA TREASURY 2.125% 30NOV2023 2.125 11/30/2023 1,900,000.00 1,925,679.69 1,911,253.98 1,951,210.93 39,956.95 3,438.53 2.87 9128285P1 USA TREASURY 2.875% 30NOV2023 2.875 11/30/2023 1,100,000.00 1,151,566.19 1, 149,308.85 1,145,160.16 (4,148.69) 2,693.34 1.71 91282CBEO USA TREASURY 0.125% 15JAN2024 0.125 01/15/2024 1,900,000.00 1,890,283.71 1,891,299.72 1,876,324.21 (14,975.51) 1,090.69 2.81 912828X70 USA TREASURY 2% 30APR2024 2.000 04/30/2024 2,000,000.00 2,036,015.63 2,018,276.27 2,054,609.38 36,333.11 6,740.33 3.03 912828YH7 USA TREASURY 1.5% 30SEP2024 1 .500 09/30/2024 1,000,000.00 1,032,304.69 1,028,301.84 1,016,015.62 (12,286.22) 3,791.21 1.54 912828YM6 USA TREASURY 1 .5% 31 OCT2024 1.500 10/31/2024 1,100,000.00 1,132,015.40 1, 129,375.83 1,117,488.28 (11 ,887.55) 2,780.39 1.68 912828YY0 USA TREASURY 1. 75% 31DEC2024 1.750 12/31/2024 1,000,000.00 1,046,643.98 1,039,294.24 1,023,085.94 (16,208.30) 0.00 1.56 Total Government Bonds 15,600,000.00 15,820,182.07 15,789,778.33 15,853,027.32 63,248.99 38,606.75 23.54 11 February 1, 2022, Item #3GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of December 31, 2021 ..a. ..... ~Cusip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective N date rating rating shares cost hist cost value mkt value dur (yrs) ..... United States Treasury Note/Bond 912828XW5 USA TREASURY 1. 75% 1.750 06/30/2022 AA+ Aaa 1,000,000.00 998,515.63 1.49 1,007,578.12 1.51 0.50 912828L57 USA TREASURY 1.75% 1.750 09/30/2022 AA+ Aaa 1,000,000.00 999,417.41 1.49 1,010,664.06 1.51 0.74 9128282D1 USA TREASURY 1.375% 1.375 08/31/2023 AA+ Aaa 2,000,000.00 1,967,109.38 2.93 2,023,828.12 3.03 1.64 912828T91 USA TREASURY 1.625% 1.625 10/31/2023 AA+ Aaa 1,600,000.00 1,640,630.36 2.44 1,627,062.50 2.43 1.81 912828U57 USA TREASURY 2.125% 2.125 11/30/2023 AA+ Aaa 1,900,000.00 1,925,679.69 2.87 1,951,210.93 2.92 1.88 9128285P1 USA TREASURY 2.875% 2.875 11/30/2023 AA+ Aaa 1,100,000.00 1,151,566.19 1.71 1,145,160.16 1.71 1.87 91282CBEO USA TREASURY 0.125% 0.125 01/15/2024 AA+ Aaa 1,900,000.00 1,890,283.71 2.81 1,876,324.21 2.80 2.03 912828X70 USA TREASURY 2% 2.000 04/30/2024 AA+ Aaa 2,000,000.00 2,036,015.63 3.03 2,054,609.38 3.07 2.28 912828YH7 USA TREASURY 1.5% 1.500 09/30/2024 AA+ Aaa 1,000,000.00 1,032,304.69 1.54 1,016,015.62 1.52 2.69 912828YM6 USA TREASURY 1.5% 1.500 10/31/2024 AA+ Aaa 1,100,000.00 1,132,015.40 1.68 1,117,488.28 1.67 2.77 912828YYO USA TREASURY 1.75% 1.750 12/31/2024 AA+ Aaa 1,000,000.00 1,046,643.98 1.56 1,023,085.94 1.53 2.93 Issuer total 15,600,000.00 15,820,182.07 23.54 15,853,027.32 23.70 1.94 Federal Farm Credit Banks Funding Corp 3133EA5E4 FEDERAL FARM CREDIT 1.930 10/18/2022 AA+ Aaa 2,000,000.00 2,015,820.00 3.00 2,025,959.30 3.03 0.79 31331K3A6 FEDERAL FARM CREDIT 2.710 12/13/2022 AA+ Aaa 1,000,000.00 1,028,921.06 1.53 1,024,228.96 1.53 0.94 31331KAF7 FEDERAL FARM CREDIT 4.090 01/18/2023 AA+ Aaa 1,850,000.00 2,008,452.50 2.99 1,924,899.04 2.88 1.02 3133EKKT2 FEDERAL FARM CREDIT 2.250 02/08/2023 AA+ Aaa 1,000,000.00 1,017,480.00 1.51 1,022,298.82 1.53 1.09 3133EJFKO FEDERAL FARM CREDIT 2.650 03/08/2023 AA+ Aaa 1,000,000.00 1,032,790.00 1.54 1,028,378.48 1.54 1.16 3133EKVB9 FEDERAL FARM CREDIT 1.860 10/17/2023 AA+ Aaa 2,000,000.00 1,997,646.00 2.97 2,050,471.16 3.06 1.77 3133EJ2B4 FEDERAL FARM CREDIT 3.000 12/06/2023 AA+ Aaa 1,000,000.00 1,071,740.00 1.59 1,048,127.83 1.57 1.89 3133EMRZ7 FEDERAL FARM CREDIT 0.250 02/26/2024 AA+ Aaa 1,250,000.00 1,246,747.50 1.86 1,237,190.98 1.85 2.14 3133EMBE1 FEDERAL FARM CREDIT 0.300 03/28/2024 AA+ Aaa 2,000,000.00 1,998,500.00 2.97 1,977,588.56 2.96 1.97 Issuer total 13,100,000.00 13,418,097.06 19.97 13,339,143.13 19.94 1.42 12 February 1, 2022, Item #3GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of December 31, 2021 -00 acusip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective N date rating rating shares cost hist cost value mkt value dur (yrs) ...... Federal National Mortgage Association 3135G0U92 FANNIE MAE 2.625% 2.625 01/11/2022 AA+ Aaa 1,500,000.00 1,513,185.00 2.25 1,500,861.59 2.24 0.03 3135G0V59 FANNIE MAE 2.25% 2.250 04/12/2022 AA+ Aaa 2,900,000.00 2,943,346.30 4.38 2,916,941.60 4.36 0.28 3135G0U43 FANNIE MAE 2.875% 2.875 09/12/2023 AA+ Aaa 1,000,000.00 1,039,050.00 1.55 1,036,977.87 1.55 1.66 3135G0V34 FANNIE MAE 2.5% 2.500 02/05/2024 AA+ Aaa 1,750,000.00 1,820,547.50 2.71 1,812,265.53 2.71 2.03 3135G0V75 FANNIE MAE 1.75% 1.750 07/02/2024 AA+ Aaa 2,000,000.00 2,007,920.00 2.99 2,044,218.66 3.06 2.43 Issuer total 9,150,000.00 9,324,048.80 13.87 9,311,265.25 13.92 1.20 Federal Home Loan Banks 313378CR0 FEDERAL HOME LOAN 2.250 03/11/2022 AA+ Aaa 2,000,000.00 2,004,000.00 2.98 2,008,110.86 3.00 0.19 3130A3VCS FEDERAL HOME LOAN 2.250 12/08/2023 AA+ Aaa 1,000,000.00 1,014,600.00 1.51 1,029,237.27 1.54 1.90 3130AL2A1 FEDERAL HOME LOAN 0.500 02/10/2025 02/10/2022 AA+ Aaa 1,000,000.00 1,002,860.00 1.49 982,065.39 1.47 2.58 Issuer total 4,000,000.00 4,021,460.00 5.98 4,019,413.52 6.01 1.22 Federal Home Loan Mortgage Corp 3137EADB2 FREDDIE MAC 2.375% 2.375 01/13/2022 AA+ Aaa 1,000,000.00 1,018,089.00 1.51 1,000,648.95 1.50 0.04 3137EAEN5 FREDDIE MAC 2.75% 2.750 06/19/2023 AA+ Aaa 2,000,000.00 2,067,740.00 3.08 2,062,924.68 3.08 1.44 Issuer total 3,000,000.00 3,085,829.00 4.59 3,063,573.63 4.58 0.98 Bank of America Corp 06051 GHF9 BANK OF AMERICA CORP 3.550 03/05/2024 03/05/2023 A-A2 2,350,000.00 2,488,495.00 3.70 2,420,020.01 3.62 1.14 Issuer total 2,350,000.00 2,488,495.00 3.70 2,420,020.01 3.62 1.14 International Business Machines Corp 459200JY8 IBM CORP 3% 3.000 05/15/2024 A-A3 2,300,000.00 2,463,231 .00 3.67 2,403,034.09 3.59 2.29 Issuer total 2,300,000.00 2,463,231.00 3.67 2,403,034.09 3.59 2.29 13 February 1, 2022, Item #3GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of December 31, 2021 -ID ~Cusip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective N date rating rating shares cost hist cost value mktvalue dur (yrs) -.J JPMorgan Chase & Co 46647PAY2 JPMORGAN CHASE & CO 4.023 12/05/2024 12/05/2023 A-A2 2,000,000.00 2,207,640.00 3.29 2,108,977.70 3.15 1.86 Issuer total 2,000,000.00 2,207,640.00 3.29 2,108,977.70 3.15 1.86 Toyota Motor Credit Corp 89233P7F7 TOY OT A MOTOR CREDIT 2.625 01/10/2023 A+ A1 2,000,000.00 2,001 ,380.00 2.98 2,040,712.60 3.05 1.00 Issuer total 2,000,000.00 2,001,380.00 2.98 2,040,712.60 3.05 1.00 US Bancorp 91159HHV5 US BANCORP 3.375% 3.375 02/05/2024 01/05/2024 A+ A2 1,900,000.00 1,999,636.00 2.98 1,992,007.35 2.98 1.94 Issuer total 1,900,000.00 1,999,636.00 2.98 1,992,007.35 2.98 1.94 PNC Bank NA 69353RFL7 PNC BANK NA 3.5% 3.500 06/08/2023 05/09/2023 A A2 1,900,000.00 1,995,436.00 2.97 1,971,454.02 2.95 1.33 Issuer total 1,900,000.00 1,995,436.00 2.97 1 , 971 ,454.02 2.95 1.33 Chevron Corp 166764BK5 CHEVRON CORP 2.566% 2.566 05/16/2023 03/16/2023 AA-Aa2 1,500,000.00 1,552,215.00 2.31 1,532,629.07 2.29 1.21 Issuer total 1,500,000.00 1,552,215.00 2.31 1,532,629.07 2.29 1.21 Citibank NA 17325FA57 CITIBANK NA 3.65% 3.650 01/23/2024 12/23/2023 A+ Aa3 1,400,000.00 1,484,224.00 2.21 1,472,854.05 2.20 1.90 Issuer total 1,400,000.00 1,484,224.00 2.21 1 ,472,854.05 2.20 1.90 Cisco Systems Inc/Delaware 17275RAN2 CISCO SYSTEMS INC 3.625 03/04/2024 AA-A1 1,000,000.00 1,070,370.00 1.59 1,061,060.14 1.59 2.08 Issuer total 1,000,000.00 1,070,370.00 1.59 1,061,060.14 1.59 2.08 14 February 1, 2022, Item #3GASB 40 -DEPOSIT AND INVESTMENT RISK DISCLOSURE CITY OF POWAY As of December 31, 2021 N 0 g_cusip Description Coupon Maturity Call date S&P Moody Par value or Historical % Portfolio Market % Portfolio Effective N date rating rating shares -.J cost hist cost value mkt value dur (yrs) American Honda Finance Corp 02665WCZ2 AMERICAN HONDA 2.400 06/27/2024 A-A3 1,000,000.00 1,012,410.00 1.51 1,030,214.47 1.54 2.42 Issuer total 1,000,000.00 1,012,410.00 1.51 1,030,214.47 1.54 2.42 Apple Inc 037833AK6 APPLE INC 2.4% 2.400 05/03/2023 AA+ Aaa 1,000,000.00 1,007,920.00 1.50 1,023,929.54 1.53 1.32 Issuer total 1,000,000.00 1,007,920.00 1.50 1,023,929.54 1.53 1.32 Walmart Inc 931142DH3 WALMART INC 2.55% 2.550 04/11/2023 01/11/2023 AA Aa2 1,000,000.00 1,015,270.00 1.51 1,022,025.19 1.53 1.03 Issuer total 1,000,000.00 1,015,270.00 1.51 1,022,025.19 1.53 1.03 Berkshire Hathaway Inc 084670BR8 BERKSHIRE HATHAWAY 2.750 03/15/2023 01/15/2023 AA Aa2 1,000,000.00 1,021,370.00 1.52 1,021,102.23 1.53 1.03 Issuer total 1,000,000.00 1,021,370.00 1.52 1,021 , 102.23 1.53 1.03 Cash and Cash Equivalents INVESTED CASH 0.000 213,217.87 213,217.87 0.00 213,217.87 0.32 0.00 Issuer total 213,217.87 213,217.87 0.00 213,217.87 0.32 0.00 15 February 1, 2022, Item #3DETAIL OF RETURN AND INTEREST RECEIVED CITY OF POWAY For the period December 1, 2021 -December 31, 2021 N ~ ~Cusip Description Accretion Realized gain Change in fair Interest earned Interest received N (amortization) (loss) value -.J -- Cash Cash and Cash Equivalents 0.00 0.00 0.00 1,532.74 1,532.74 --Total cash 0.00 0.00 0.00 1,532.74 1,532.74 Corporate Bonds 02665WCZ2 AMERICAN HONDA FINANCE 2.4% 27JUN2024 (227.43) 0.00 (1,666.24) 1,933.33 12,000.00 037833AK6 APPLE INC 2.4% 03MAY2023 (175.35) 0.00 (121 .22) 2,066.67 0.00 06051GHF9 BANK OF AMERICA CORP 3.55% 05MAR2024 (CALLABLE 05MAR23) (5,483.46) 0.00 (7,072.66) 7,183.82 0.00 084670BR8 BERKSHIRE HATHAWAY INC 2.75% 15MAR2023 (CALLABLE 15JAN23) (510.02) 0.00 (3,112.65) 2,368.05 0.00 166764BK5 CHEVRON CORP 2.566% 16MAY2023 (CALLABLE 16MAR23) (1,425.34) 0.00 (2,820.81) 3,314.42 0.00 17275RAN2 CISCO SYSTEMS INC 3.625% 04MAR2024 (1,411.16) 0.00 (1,102.74) 3,121.53 0.00 17325FAS7 CITIBANK NA 3.65% 23JAN2024 (CALLABLE 23DEC23) (1,773.14) 0.00 (4,896.48) 4,400.28 0.00 459200JY8 IBM CORP 3% 15MA Y2024 (4,325.91) 0.00 (3,540.34) 5,941.67 0.00 46647PAY2 JPMORGAN CHASE & CO 4.023% 05DEC2024 (CALLABLE 05DEC23) (5,541.99) 0.00 (4,271 .28) 6,928.50 40,230.00 69353RFL7 PNC BANK NA 3.5% 08JUN2023 (CALLABLE 09MAY23) (2,126.29) 0.00 (6,503.28) 5,726.39 33,250.00 89233P7F7 TOYOTA MOTOR CREDIT CORP 2.625% 10JAN2023 (31.48) 0.00 (3,770.14) 4,520.83 0.00 91159HHV5 US BANCORP 3.375% 05FEB2024 (CALLABLE 05JAN24) (1,942.22) 0.00 (3,677.26) 5,521.87 0.00 931142DH3 WALMART INC 2.55% 11 APR2023 (CALLABLE 11 JAN23) (365.61) 0.00 244.30 2,195.84 0.00 --Total Corporate Bonds (25,339.40) 0.00 (42,310.80) 55,223.20 85,480.00 Government Agencies 3135G0V75 FANNIE MAE 1.75% 02JUL2024 (137.74) 0.00 (6,105.74) 3,013.89 0.00 3135G0V59 FANNIE MAE 2.25% 12APR2022 (1,611.39) 0.00 (5,839.64) 5,618.75 0.00 16 February 1, 2022, Item #3DETAIL OF RETURN AND INTEREST RECEIVED CITY OF POWAY For the period December 1, 2021 -December 31, 2021 N N ~Cusip Description Accretion Realized gain Change in fair Interest earned Interest received N (amortization) (loss) value -.J Government Agencies 3135GOV34 FANNIE MAE 2.5% 05FEB2024 (1,858.85) 0.00 (9,486.45) 3,767.37 0.00 3135GOU92 FANNIE MAE 2.625% 11JAN2022 (393.38) 0.00 (3,502.17) 3,390.62 0.00 3135GOU43 FANNIE MAE 2.875% 12SEP2023 (779.96) 0.00 (4,717.16) 2,475.69 0.00 3133EMRZ7 FEDERAL FARM CREDIT BANK 0.25% 26FEB2024 100.59 0.00 (3,042.76) 269.10 0.00 3133EMBE1 FEDERAL FARM CREDIT BANK 0.3% 28MAR2024 (CALLABLE 12JAN22) 35.78 0.00 (3,772.14) 516.67 0.00 3133EKVB9 FEDERAL FARM CREDIT BANK 1.86% 170CT2023 46.19 0.00 1,582.04 3,203.34 0.00 3133EA5E4 FEDERAL FARM CREDIT BANK 1. 93% 180CT2022 (474.60) 0.00 (3,620.00) 3,323.89 0.00 3133EKKT2 FEDERAL FARM CREDIT BANK 2.25% 08FEB2023 (400.62) 0.00 (952.85) 1,937.50 0.00 3133EJFKO FEDERAL FARM CREDIT BANK 2.65% 08MAR2023 (807.63) 0.00 (1,167.67) 2,281.95 0.00 31331K3A6 FEDERAL FARM CREDIT BANK 2.71% 13DEC2022 (698.01) 0.00 (1,169.14) 2,333.61 13,550.00 3133EJ2B4 FEDERAL FARM CREDIT BANK 3% 06DEC2023 (2,151.46) 0.00 (37.57) 2,583.33 15,000.00 31331KAF7 FEDERAL FARM CREDIT BANK 4.09% 18JAN2023 (3,889.99) 0.00 (5,126.97) 6,515.60 0.00 3130AL2A1 FEDERAL HOME LOAN BANK 0.5% 1 OFEB2025 (CALLABLE 1 OFEB22) (236.37) 0.00 (1 ,773.16) 430.55 0.00 3130A3VC5 FEDERAL HOME LOAN BANK 2.25% 08DEC2023 (278.98) 0.00 (4,159.76) 1,937.50 11,250.00 313378CRO FEDERAL HOME LOAN BANK 2.25% 11 MAR2022 (118.93) 0.00 (3,796.18) 3,875.00 0.00 3137EADB2 FREDDIE MAC 2.375% 13JAN2022 (659.38) 0.00 (2,025.66) 2,045.14 0.00 3137EAEN5 FREDDIE MAC 2.75% 19JUN2023 (1,440.25) 0.00 (8,701.14) 4,736.11 27,500.00 Total Government Agencies (15,754.98) 0.00 (67,414.12) 54,255.61 67,300.00 Government Bonds 91282CBEO USA TREASURY 0.125% 15JAN2024 362.03 0.00 (4,230.47) 200.06 0.00 17 February 1, 2022, Item #3DETAIL OF RETURN AND INTEREST RECEIVED CITY OF POWAY For the period December 1, 2021 -December 31, 2021 N w g_cusip Description Accretion Realized gain Change in fair Interest earned Interest received N (amortization) (loss) value "' Government Bonds 9128282D1 USA TREASURY 1.375% 31 AUG2023 677.93 0.00 (7,109.38) 2,354.98 0.00 912828YH7 USA TREASURY 1 .5% 30SEP2024 (873.86) 0.00 (3,515.63) 1,277.47 0.00 912828YM6 USA TREASURY 1.5% 31 OCT2024 (879.86) 0.00 (3,910.15) 1,412.99 0.00 912828T91 USA TREASURY 1.625% 31 OCT2023 (1,683.87) 0.00 (6,125.00) 2,226.52 0.00 912828XW5 USA TREASURY 1.75% 30JUN2022 41.35 0.00 (1,757.82) 1,474.18 8,750.00 912828L57 USA TREASURY 1.75% 30SEP2022 15.22 0.00 (2,070.32) 1,490.39 0.00 912828YY0 USA TREASURY 1.75% 31 DEC2024 (1,111.42) 0.00 (4,101.56) 1,474.18 8,750.00 912828X70 USA TREASURY 2% 30APR2024 (665.76) 0.00 (8,281.24) 3,425.41 0.00 912828U57 USA TREASURY 2.125% 30NOV2023 (499.11) 0.00 (7,941.41) 3,438.53 0.00 9128285P1 USA TREASURY 2.875% 30NOV2023 (2,186.80) 0.00 (5,414.06) 2,693.34 0.00 Total Government Bonds (6,804.15) 0.00 (54,457.04) 21,468.05 17,500.00 18 February 1, 2022, Item #3TRANSACTION REPORT CITY OF POWAY For the period December 1, 2021 -December 31, 2021 N ~ 2_ Trade date Cusip Transaction Sec type Description Maturity Par value or Realized Principal Interest Transaction total NSettle date shares gain(loss) ..... 12/05/2021 46647PAY2 Income Corporate Bonds JPMORGAN CHASE & CO 12/05/2024 2,000,000.00 0.00 0.00 40,230.00 40,230.00 12/05/2021 12/06/2021 3133EJ2B4 Income Government Agencies FEDERAL FARM CREDIT BANK 12/06/2023 1,000,000.00 0.00 0.00 15,000.00 15,000.00 12/06/2021 12/08/2021 3130A3VC5 Income Government Agencies FEDERAL HOME LOAN BANK 12/08/2023 1,000,000.00 0.00 0.00 11,250.00 11,250.00 12/08/2021 12/08/2021 69353RFL7 Income Corporate Bonds PNC BANK NA 3.5% 08JUN2023 06/08/2023 1 , 900,000.00 0.00 0.00 33,250.00 33,250.00 12/08/2021 12/13/2021 31331 K3A6 Income Government Agencies FEDERAL FARM CREDIT BANK 12/13/2022 1,000,000.00 0.00 0.00 13,550.00 13,550.00 12/13/2021 12/19/2021 3137EAEN5 Income Government Agencies FREDDIE MAC 2.75% 06/19/2023 2,000,000.00 0.00 0.00 27,500.00 27,500.00 12/19/2021 12/29/2021 02665WCZ2 Income Corporate Bonds AMERICAN HONDA FINANCE 06/27/2024 1,000,000.00 0.00 0.00 12,000.00 12,000.00 12/29/2021 12/31/2021 912828XW5 Income Government Bonds USA TREASURY 1.75% 06/30/2022 1,000,000.00 0.00 0.00 8,750.00 8,750.00 12/31/2021 12/31/2021 912828YY0 Income Government Bonds USA TREASURY 1.75% 12/31/2024 1,000,000.00 0.00 0.00 8,750.00 8,750.00 12/31/2021 12/31/2021 Income Cash and Cash Equivalents Cash 0.00 0.00 0.00 1,532.74 1,532.74 19 February 1, 2022, Item #3ADDITIONAL INFORMATION CITY OF POWAY As of December 31, 2021 N U1Past performance is not a guide to future performance. The value of investments and any income from them will fluctuate and is not guaranteed (this may partly be due to exchange rate changes) and investors may not get o back the amount invested. Transactions in foreign securities may be executed and settled in local markets. Performance comparisons will be affected by changes in interest rates. Investment returns fluctuate due to changes ~in market conditions. Investment involves risk, including the possible loss of principal. No assurance can be given that the performance objectives of a given strategy will be achieved. The information contained herein is for -.Jyour reference only and is being provided in response to your specific request and has been obtained from sources believed to be reliable; however, no representation is made regarding its accuracy or completeness. This document must not be used for the purpose of an offer or solicitation in any jurisdiction or in any circumstances in which such offer or solicitation is unlawful or otherwise not permitted. This document should not be duplicated, amended, or forwarded to a third party without consent from Insight. This is a marketing document intended for professional clients only and should not be made available to or relied upon by retail clients Investment advisory services in North America are provided through two different SEC-registered investment advisers using the brand Insight Investment: Insight North America LLC (INA) and Insight Investment International Limited (IIIL). 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You cannot invest directly in an index and the indices represented do not take into account trading commissions and/or other brokerage or custodial costs. The volatility of the indices may be materially different from that of the strategy. In addition, the strategy's holdings may differ substantially from the securities that comprise the indices shown. The ICE BofA 3 Month UST-Bill index is an unmanaged market index of U.S. Treasury securities maturing in 90 days that assumes reinvestment of all income. The ICE BofA 6 Month UST-Bill index measures the performance of Treasury bills with time to maturity of less than 6 months. The ICE BofA 1-Year US Treasury Index is a one-security index comprised of the most recently issued 1-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 1-year note must be auctioned on or before the third business day before the last business day of the month. The ICE BofA 3-Year US Treasury Index is a one-security index comprised of the most recently issued 3-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 3-year note must be auctioned on or before the third business day before the last business day of the month. The ICE BofA 5-Year us Treasury Index is a one-security index comprised of the most recently issued 5-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 5-year note must be auctioned on or before the third business day before the last business day of the month. The ICE BofA 1-3 us Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than three years. The ICE Bot A 1-5 us Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than five years. 20 February 1, 2022, Item #3N CJ\ ADDITIONAL INFORMATION As of December 31, 2021 CITY OF POWAY ~Insight does not provide tax or legal advice to its clients and all investors are strongly urged to consult their tax and legal advisors regarding any potential strategy or investment. N -.Jlnsight is a group of wholly owned subsidiaries ofThe Bank of New York Mellon Corporation. BNY Mellon is the corporate brand of The Bank of New York Mellon Corporation and may also be used as a generic term to reference the Corporation as a whole or its various subsidiaries generally. 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All rights reserved. 21 February 1, 2022, Item #3N -..J City of Poway Investments & Cash with Fiscal Agent; Non-Managed Investments; General, Payroll & Petty Cash December 2021 2-:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::_::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::~ l"'art I N -..J )> -i -i )> n :I: ~ m z -i C Investments & Cash with Fiscal AS!ents Settlement INVESTMENT DESCRIPTION Date 1st Am Gov't Obligations Money Mkt Fd 12/31/21 Average/Total Paying Agent or Uninvested Cash & DITs Total Investments and Cash with Fiscal Agent Non-Managed Investments INVESTMENT DESCRIPTION County Pool Settlement Date Yield to I Days to Maturity Maturity 0.01%) 11 I . . I r= ~I II F = -1 L I -~ Yield to I Days to Maturity 0.63%1 % of Total I Face Investment Value 100.00%1 $1,251,675.00 ~I~ =~11_- I $1,251,675.00 Part II Book Value $1,251,675.00 $1,251,675.00 $0.00 $1,251,675.00 % of Total Face I: Book Investment Value I Value 100.00%) $52,968.65 1 $52,968.65 1 Market Value Unrealized Gain(Loss $1,251,67~QQJ $0.00 _____ 1 ____ _ s1,251,675.oo I so.oo Market Unrealized Value Gain(Loss) I $52,874.00 I C ($94.65)1 ~. I __ I" 1.·-I ___ 1, I Average/Total General Cash (Union Bank) Payroll Cash (Union Bank) Emergency Cash (Union Bank) Grant Cash (Union Bank) Flexible Benefits Cash (Union Bank) Petty Cash Total Cash n-0.63%1 N/A Part Ill · $52,968.65 J = $52,968.65 1 Book Value ~--$52,874.oo I ~-~~ ($94.65)1 ($368,008.00)1 (1) -----------$20,000.00 ] --------~ -. --- $ 1 O,QQQ._QQJ so.oo I s20,ooo.oo I ss,550.00 1 ($309,458.00)1 (1) Adjusted book balance is used for reporting purposes, the actual bank balance was a positive amount. February 1, 2022, Item #4City of Poway CITY COUNCIL DATE: February 1, 2022 TO: FROM: Honorable Mayor and Members of the City Council Aaron Beanan, Director of Finance ;{b t \ Eric Heidemann, Director of Public Works f J,rl CONTACT: SUBJECT: Summary: Will Wiley, Assistant Director of Public Works for Maintenance OperationcAfi'/ (858) 668-4705 or wwiley@poway.org "'r Electing to Become Subject to the California Uniform Public Construction Cost Accounting Procedures of the Public Contract Code and Amending Poway Municipal Code, Title 3 (Revenue and Finance), Chapter 3.28 to Provide Informal Bidding Procedures for Public Projects Pursuant to the California Uniform Public Construction Cost Accounting Act The California Uniform Public Construction Cost Accounting Act (CUPCCAA) was enacted in 1983 to promote uniformity on bidding procedures and accounting standards for public works projects performed by contract or by staff. CUPCCAA provides greater flexibility and efficiency in the award and execution of public works projects. Staff recommends the City Council adopt a resolution (Attachment A) electing to become subject to the CUPCCAA's bidding procedures for public works projects. The proposed Ordinance (Attachment B) implements bidding procedures to align with CUPCCAA. The Ordinance amends four sections of Chapter 3.28 of the Poway Municipal Code (PMC): 3.28.060 (Formal bidding procedures -public works projects}, 3.28.070 (Formal bidding procedure}, 3.28.110 (Cooperative purchasing}, 3.28.120 (Award and execution of contracts}, and amends Chapter 3.28 by adding one new section, 3.28.150 (Informal bid procedures under the CUPCCAA). Recommended Action: It is recommended that the City Council: 1. Adopt a Resolution pursuant to the provisions of Public Contract Code Section 22030, the City of Poway will voluntarily become subject to the California Uniform Public Construction Cost Accounting Procedures; and 2. Introduce an Ordinance to amend Sections 3.28.060, 3.28.070, 3.28.110, 3.28.120 and add Section 3.28.150 to Chapter 3 of the PMC to implement an informal bid process for public projects for first reading by title only, waive further reading and schedule the adoption of the Ordinance for February 15, 2022. 1 of 11 February 1, 2022, Item #4Discussion: California Public Contract Code requires general law cities to competitively bid public works contracts for all public projects over $5,000 and award the work to the lowest responsible bidder. A public works project is defined as construction, alteration, demolition, installation, or repair work done under contract and paid in whole or in part out of public funds. In 1983, the California Legislature adopted informal bidding procedures via CUPCCAA to promote uniformity in bidding procedures and accounting standards for public works projects performed by contract or by an agency's staff. Approximately 280 cities utilize CUPCCAA standards to perform public works projects, including 11 cities in San Diego County (Carlsbad, Coronado, Del Mar, Encinitas, Escondido, Imperial Beach, Lemon Grove, La Mesa, Oceanside, Solana Beach, and Vista). Procurement methods contained in CUPCCAA provide greater flexibility in the award and execution of public works projects, resulting in improved timelines of project completion, cost savings and simplified administration. In lieu of the $5,000 threshold for the general bidding requirements, CUPCCAA provides informal bidding procedures for public works contracts that are less than $200,000. Key provisions of CU PC CAA are: 1. Level 1 Projects: Public projects of $60,000 or less may be performed by City employees or may be awarded by negotiated contract or purchase order without competitive bidding. 2. Level 2 Projects: Public projects of $200,000 or less may be awarded by informal bidding procedures (minimum of three quotes). The City is required to develop and maintain a contractor's list and send notices to all contractors from the applicable category of work to be bid, provide notices in construction trade journals or both. 3. Level 3 Projects: Public projects of more than $200,000 are required to be awarded by formal bidding procedures. The City is required to adopt a resolution electing to be subject to CUPCCAA's terms (Attachment A) and is required to adopt an ordinance implementing CUPCCAA's informal bid procedures (Attachment B). The following summarizes the amendments to Chapter 3.28 of the PMC incorporating the necessary changes to implement and align the informal bidding procedures provided by CUPCCAA. Informal Bid Procedures: The Ordinance adds Section 3.28.150 to Chapter 3.28, which provides that public projects of $60,000 or less may be awarded without competitive bidding or performed by City staff. This section also increases the dollar amount for which the City Council is required to award contracts for public works projects from $5,000 to $60,000. For public projects greater than $60,000 but less than or equal to $200,000, Section 3.28.150 establishes informal competitive bidding procedures (minimum three quotes). This section further requires the City to maintain a list of qualified contractors identified by category of work (e.g., electrician, plumbing, masonry, etc.), and stipulates that notices inviting informal bids for these projects be sent to the respective contractors on the qualified contractor's list and to specified construction trade journals at least 1 O days in advance of a bid due date. The qualified contractor's list will be developed and updated by the Public Works Department; contractors will be notified annually to apply through the Public Works Department webpage. Resulting contracts must be awarded by the City Council. Lastly, for all public projects more than $200,000 a formal competitive bidding will still be required, and the contract must be awarded by the City Council to the lowest responsible bidder, like the formal bidding procedures currently used by the City. The Ordinance also establishes guidelines for unique 2 of 11 February 1, 2022, Item #4situations, such as when all bids exceed the estimated amount of the project or when two or more bids are identical. The Ordinance provides that the City Manager is authorized to award contracts for public projects less than $60,000, with all other projects going to the City Council for award. Formal Bidding Procedures: Section 3.28.060 and 3.28.070 amends the formal bidding procedure and dollar threshold for which the City administers public projects from $5,000 to the dollar thresholds and procedures provided for CUPCCAA. Cooperative Purchasing: Section 3.28.11 O eliminates the requirement of only allowing purchases from agencies within the state that have awarded contracts through a cooperative purchasing group (U.S. Communities, Sourcewell, Omnia Partners, etc.) to also include those agencies outside the state for specific procurements, such as heavy or unique equipment and/or services to avail itself to a more cost effective and comprehensive market. This section also allows the City to purchase directly off a contract awarded by a public agency within the State not organized through a cooperative purchasing group, a procurement method known as piggybacking. Award and Execution of Contracts: Section 3.28.120 increases the dollar amount of contracts for supplies, services, and equipment that is to be awarded by the City Council from $50,000 or more to $60,000 or more. Additionally, the Ordinance amendment increases the City Manager's contract authority from an amount less than $50,000 to an amount less than $60,000, for supplies, services and equipment. Any contract $60,000 or more must be awarded by the City Council. The increased contract limits are provided to be consistent with the informal bid procedures outlined by CUPCCAA and provided in Section 3.28.150, above. Attached for the Council's consideration is a resolution and ordinance electing and implementing CUPCCAA's informal bidding procedures. The new procedures will give the City more flexibility to address smaller scale public works projects and enable staff to complete these projects more promptly. For larger projects ($60,000-$200,000), the revised procedures will allow the City to utilize informal bidding procedures to solicit competitive bids more quickly while still streamlining the public works procurement process. Finally, for large public projects (>$200,000), the City's procedures will be the same as those currently utilized by the City. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: Informal bidding has lower administrative and supply costs than formal bidding does. As such, staff anticipates minor cost savings from adopting the Act. These cost savings cannot be quantified because they will vary based on the number of projects that qualify for informal bidding. Further, staff also anticipates productivity savings from spending less time managing the formal bid process which will allow staff more time to focus on other projects for the City. Public Notification: None. 3 of 11 February 1, 2022, Item #4Attachments: A. Resolution B. Ordinance Reviewed/Approved By: Wendy Kaserman Assistant City Manager 4 of 11 Reviewed By: Alan Fenstermacher City Attorney February 1, 2022, Item #4RESOLUTION NO. 22-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, ELECTING TO BECOME SUBJECT TO THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING PROCEDURES OF THE PUBLIC CONTRACT CODE WHEREAS, local agencies must competitively bid all public projects (as defined by Sections 20161 of the California Public Contract Code) in excess of $5,000 in accordance with the requirements applicable to cities set forth in the Public Contract Code, commencing with Section 20160; WHEREAS, in 1983, the California Legislature adopted Assembly Bill 1666 which added Chapter 2, commencing with Section 22000, to Part 3 of Division 2 of the California Public Contract Code, which provides for a uniform cost accounting standard for construction work performed or contracted by local agencies and further provides for an alternative method for bidding public projects; WHEREAS, California Public Contract Code Section 22030 provides that any city that wishes to avail itself of the alternative procedures for bidding and contracting for public projects must elect, by resolution, to become subject to the uniform construction cost accounting procedures set forth in the Public Contract Code and must notify the State Controller of its election; WHEREAS, the City desires to become subject to the uniform construction cost accounting procedures set forth in the Public Contract Code, commencing with Section 22000; WHEREAS, California Public Contract Code Section 22034 requires each public agency that elects to become subject to the uniform construction cost accounting procedures to enact an informal bidding ordinance that complies with the requirements set forth in said Section 22034; and WHEREAS, the City Council has introduced Ordinance No. __ which enacts procedures governing public works contracts and establishes, among other things, informal bidding procedures in accordance with the requirements of Section 22034 of the Public Contract Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: The City Council hereby elects under Public Contract Code Section 22030 to become subject to the uniform construction cost accounting procedures set forth in the Uniform Public Construction Cost Accounting Act, commencing with California Public Contract Code Section 22000 or any successor statute, and to the policies and procedures manual and cost accounting review procedures promulgated by the California Uniform Construction Cost Accounting Commission, as each may be amended from time to time. SECTION 2: The City Clerk is hereby directed to notify the State Controller of the City Council's election to become subject to the uniform construction cost accounting procedures by transmitting a certified copy of this resolution forthwith. 5 of 11 ATTACHMENT A February 1, 2022, Item #4Resolution No. 21-Page 2 PASSED, ADOPTED AND APPROVED at a regular Meeting of the City Council of the City of Poway, California on the 1st day of February, 2022 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 6 of 11 February 1, 2022, Item #4ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, AMENDING SECTIONS 3.28.060, 3.28.070, 3.28.110, 3.28.120 AND ADDING 3.28.150 TO CHAPTER 3.28 (PURCHASING) OF THE POWAY MUNICIPAL CODE WHEREAS, Chapter 3.28 of the Poway Municipal Code ("PMC") establishes procedures for the purchase of supplies, equipment, materials and services; WHEREAS, the City Council of the City of Poway is currently required by the California Public Contract Code to competitively bid all Public Projects in excess of $5,000; WHEREAS, Public Contract Code, Sections 22032, et. seq. set forth informal bidding procedures for public projects over $60,000 and up to $200,000 upon adoption by a public agency of the California Uniform Public Construction Cost Accounting Act ("CUPCCAA") procedures; WHEREAS, the City Council has determined that it is in the best interest of the City of Poway to adopt these procedures for informal bidding of public projects in accordance with CUPCCAA; and WHEREAS, the City seeks additional Ordinance amendments to four sections and seeks to add one section to reflect changes in procedures pursuant to the adoption of CUPCCAA and subsequent changes in purchasing procedures. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES ORDAIN AS FOLLOWS: SECTION 1: The above recitations are true and correct. SECTION 2: The City Council hereby approves this Ordinance and amends Sections 3.28.060, 3.28.070, 3.28110, 3.28.120 and adds Section 3.28.150 to Chapter 3.28 of the PMC as specified below. Removals are indicated with strikethrough and additions are indicated with underline. SECTION 3: Section 3.28.060 of the Poway Municipal Code is hereby amended as follows: 3.28.060 Formal bidding procedures -Public works projects Contracts for public projects shall be administered in the manner provided by Section 2-04W 22032 et. seq. of the Public Contracts Code as may be amended from time to time. (Ord. 55 § 6, 1992) SECTION 4: Section 3.28.070 of the Poway Municipal Code is hereby amended as follows: 3.28.070 Formal bidding procedure. 7 of 11 ATTACHMENT B February 1, 2022, Item #48 of 11 Except as otherwise provided in this chapter, any purchase which exceeds $50,000 $60,000 in value for supplies, services, and equipment, or the amount established by Public Contracts Code Section ~ 22032 and succeeding amendments for contracts on public works projects, will be by formal bid. A. Notices inviting sealed bids shall be published at least twice, not less than five days apart, the first time being 10 days before the date of the opening of the bids, in a newspaper of general circulation in the City, or they shall be posted in at least three places in the City that have been designated by ordinance as the places for posting public notices. B. Notices inviting bids shall include a general description of the articles to be purchased, where bid forms and specifications may be obtained, and the time, date and place for the opening of bids. C. When deemed necessary by the Director of Finance, bidder's security may be prescribed in the public notice inviting bids. Bidders shall be entitled to return of bid security; provided, however, that a successful bidder shall forfeit the bid security upon the bidder's refusal or failure to execute the contract within 10 days after the notice of award of contract has been mailed. The City Council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the City Council awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City to the contract price differential between the lowest bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. If the City Council rejects all bids presented, due to the failure of the successful bidder to execute the contract, and readvertises, the amount of the lowest bidder's security may be used to offset the cost of receiving new bids and the surplus, if any, shall be returned to the lowest bidder. D. Sealed bids together with bidder's security shall be submitted to the Director of Finance or designee. The bid shall be so identified on the envelope. Bids shall be opened in public at the date, time and place stated in the public notices inviting the bids. Any bid received after the scheduled time of the bid opening shall be returned to the bidder unopened. A tabulation of all bids received shall be available for public inspection during regular business hours for a period of not less than 30 calendar days after the bid opening. E. At its sole discretion, the City Council may reject any and all bids presented and readvertise for bids pursuant to the procedure prescribed above. In the event no bids are received or, all bids are rejected, the City Council may, in accordance with Public Contracts Code Section 20167, and any amendments thereto, direct the Director of Finance or designee to proceed pursuant to paragraphs relating to open market procedure or competitive negotiations. F. If two or more bids received are for the same total amount or unit price, quality and service being equal, the City Council may at its discretion accept the bid it chooses with or without further negotiations with the tie bidders. G. The City shall have authority to require performance and labor and materials security before entering a contract in such amount as it finds reasonably necessary to protect the best interests of the City. If the City requires security, the form and the amount of the security shall be described in the notice inviting bids. The notice inviting bids may February 1, 2022, Item #4provide that security may be posted in the form of a surety bond, a letter of credit drawn on an institution located in San Diego County and approved by the City Attorney, or a cash deposit. (Ord. 811 § 7, 2017; Ord. 675 § 6, 2008; Ord. 260 §§ 1, 3, 1988; Ord. 188 § 1, 1986; Ord. 55 § 7, 1982) SECTION 5: Section 3.28.110 of the Poway Municipal Code is hereby amended as follows: 3.28.110 Cooperative purchasing. Purchase of supplies, services and equipment by contract, arrangement and agreement for the cooperative purchasing programs with the State, the County and any other public or municipal corporation of the State may be made by the Director of Finance when the administering agency has made their purchase in a competitive manner. In addition, the City Council. City Manager. or purchasing agent at their prescribed authorization levels. may buy directly from a vendor at a price established by another public agency of the State when the other public agency has made its purchase in a competitive manner. (Ord. 811 § 8, 2017; Ord. 675 § 9, 2008; Ord. 260 § 1, 1988; Ord. 55 § 11, 1982) SECTION 6: Section 3.28.120 of the Poway Municipal Code is hereby amended as follows: 3.28.120 Award and execution of contracts. Except in emergency situations, all contracts for supplies, services and equipment in an estimated amount of $50,000 $60,000 or more and public works projects in an estimated amount of $5,000 $60,000 or more shall be awarded by the City Council. Contracts for supplies, services.I. aoo equipment and public projects pursuant to the processes set forth in 3.28.150 in an amount less than $50,000 $60,000 shall be executed by the City Manager or the City Manager's designee. No contract shall be approved by the City Council or City Manager unless the expenditure is consistent with the City's adopted budget. (Ord. 675 § 10, 2008; Ord. 55 § 12, 1982) SECTION 7: Article Ill of the Poway Municipal Code is hereby amended to include the addition of 3.28.150 as follows: 3.28.150 Informal bid procedures under the California Uniform Public Construction Cost Accounting Act. 9 of 11 A. Informal Bid Procedures. A public works construction project as defined in Section 20161 of the Public Contract Code may be performed by contract acquired by informal procedures as set forth in Section 22032, et seq., of the Public Contract Code. B. Contractors List. A list of contractors shall be developed and maintained in accordance with the provisions of Section 22034 of the Public Contract Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission. Such list will be maintained by the public works director or designee. C. Notice Inviting Bids. When a public works construction project is to be performed which is subject to the provisions of this section, a notice inviting informal bids shall be mailed to all contractors for the category of work to be bid, as shown on the list February 1, 2022, Item #4developed in accordance with subsection B. of this section, and to all construction trade journals as specified by the California Uniform Public Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the public works director: provided however: 1. If there is no list of qualified contractors maintained by the public works director for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the commission. 2. If the producer or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors. D. Award of Contract. Award of contract to the successful responsive, responsible low bidder will be executed in accordance with this chapter. SECTION 8: This Ordinance shall be codified. EFFECTIVE DA TE: This Ordinance shall take effect and be in force thirty (30) days after its adoption. CERTIFICATION/PUBLICATION: The City Clerk shall certify the adoption of this Ordinance and cause it or a summary of it, to be published with the names of the City Council members voting for and against the same in the Poway News Chieftain, a newspaper of general circulation in the City of Poway within fifteen (15) days after its adoption and shall post a certified copy of this Ordinance in the Office of the City Clerk in accordance with Government Code § 36933. 10 of 11 February 1, 2022, Item #4INTRODUCED AND FIRST READ at a Regular Meeting of the City Council of the City of Poway, California, held the 1st day of February, 2022, and thereafter. PASSED AND ADOPTED at a Regular Meeting of said City Council held the 15th day of February, 2022, by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 11 of 11 February 1, 2022, Item #5DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT CityofPoway February 1, 2022 Honorable Mayor and Members of the City Council Alan Fenstermacher, City Attorney Alan Fenstermacher, City Attorney (714) 641-3452 or afenstermacher@poway.org Post 2020 Census Redistricting Process -Fourth Public Hearing CITY COUNCIL In 2017, following receipt of a letter threatening to sue the City of Poway for alleged violations of the California Voting Rights Act, the City Council made the decision to transition to by-district elections for the four City Council seats. The Mayor remains an at-large position (directly elected by the entire city). The City Council adopted the current district map on October 3, 2017 using 2010 U.S. Census data combined with 2018 demographic estimates. The seven public hearings from the 2017 process may be viewed on the City's redistricting webpage www.poway.org/redistricting under the Where Can I Find Out More? header, the corresponding staff reports are also available on the City's website. The City began the transition to by-district elections with the 2018 election and completed the full transition to by-district elections in 2020. Following each federal decennial census, California Elections Code sections 21601 and 21602 require cities with by-district elections to analyze population and demographic changes to assess whether or not changes are needed to their adopted district maps to maintain compliance with the criteria set forth in Elections Code. As described in much greater detail in the Discussion section below, the City is required to hold a specific number of public hearings to provide opportunities for the public to provide input to the process and potential changes to the district map. The City held the first three required public hearings on November 16, December 7 and January 18. February 1 is the fourth and final required public hearing. The public hearings will begin at 7:15 p.m. The public has the option to attend the meeting in person or virtually via Zoom. The City has engaged the services of National Demographics Corporation (NOC), which is the consultant the City used in 2017 when it converted to by-district elections. This staff report includes NDC's analysis of the City's 2020 U.S. Census data and the adopted district election map and corresponding demographics. NOC found that the City's current population deviation -the difference between the most populous and least populous districts -is well within the threshold where a map is considered "presumptively constitutional," and therefore, the City is not required to redraw the map to comply with the federal equal population requirement. Additionally, as described in more detail later in this report, at the time of adoption, the current City Council districts also contemplated and to 1 of 10 February 1, 2022, Item #5the degree possible given Poway's geography and demographics, incorporated all of the criteria that was ultimately signed into law in 2019 in the FAIR MAPS Act, which were permissive factors at the time, that the City Council specifically took into account. Therefore, the current City Council districts are in full compliance with all the criteria established in California Elections Code. The Discussion section below describes changes in state legislation since the City converted to by-district elections, and the required elements of the redistricting process. Recommended Action: Based upon City Council input from prior public hearings, it is recommended that the City Council direct staff to prepare an ordinance for City Council consideration on February 1 to adopt a new City Council district map that maintains the current City Council district boundaries. Discussion: As described at the beginning of this report, the City of Poway's first by-district election was in 2018 with full conversion to by-district elections occurring in 2020. The current district map is attached for reference (Attachment A). The seven public hearings from the 2017 process may be viewed on the City's redistricting webpage www.poway.orstredjstrjcti□E under the Where Can I Find Out More? header, the corresponding staff reports are also available on the City's website. Per California Elections Code, the City Council is required to update Council districts following the certification of the results of the 2020 decennial federal census, by ordinance, before April 17, 2022 (at least 205 days before the City's next regular election [i.e., November 8, 2022), where a City does not have a regular election occurring after January 1, 2022 and before July 1, 2022). (Elec. Code §§ 21601; 21602(a)(3).) Public Engagement Assembly Bill (AB) 849, enacted in 2019, known as the "Fair and Inclusive Redistricting for Municipalities and Political Subdivision" (FAIR MAPS) Act requires cities to take additional steps to increase public engagement in the redistricting process. It increases the number of required public hearings to four; provides for translated website materials and live translation services when requested in advance; mandates a dedicated redistricting webpage; and establishes noticing requirements. The FAIR MAPS Act also requires cities to make an asserted effort to alert media outlets and community groups about the process. The following requirements apply to the four public hearings, some requirements regarding drawing maps may not be directly applicable should the City Council indicate a preference to keep the current City Council district boundaries: 2 of 10 • At least one public hearing shall be held before the council draws a draft map or maps of the proposed new council boundaries. • At least two public hearings shall be held after the council has drawn a draft map or maps of the proposed new council boundaries. • At least one public hearing or public workshop shall be held on a Saturday, on a Sunday, or after 6 p.m. on a weekday, Monday through Friday. February 1, 2022, Item #5• The council may have City staff or a consultant conduct one or more public workshops in lieu of holding one of the four required public hearings. • If a public hearing is consolidated with a regular or special meeting of the council that includes other substantive agenda items, the public hearing shall begin at a fixed time regardless of its order on the agenda, except that the Council may first conclude any item being discussed or acted upon, including any associated public comment, when that time occurs. • The time of the public hearing shall be noticed to the public. • The council may establish an advisory redistricting commission to hold the required hearings instead of the council. • Public hearing buildings shall be accessible to persons with disabilities. The City established a redistricting webpage on the City's website, the webpage address is www.poway.org/redistrlcting. Additionally, City staff is notifying the Poway News Chieftain about each public hearing, as well as publishing notices of the public hearings in Spanish in the El Latino Newspaper San Diego. Information about the first three public hearings, and the remaining public hearing dates is posted on the redistricting webpage. Also available are links to the City Council meetings from 2017 when the current district map was being developed. Data and Map Analysis Anticipating the City would be going through the redistricting process following the release of the 2020 U.S. Census data, the adopted FY 2021-22 budget includes funds for a demographer to assist with the process. The City has engaged the services of NDC, the demographer used in 2017 when the City initially transitioned to by-district elections, to work on the 2021 redistricting process. Prior to the first public hearing, NDC completed an initial analysis of the changes from the 201 o U.S. Census to the 2020 U.S. Census and impacts on each of the districts in the currently adopted district map. Their findings are attached (Attachment B). Notably, NDC found that the City's current maximum population deviation, the difference between the most populous district and least populous district -is 7.95%. This value is well within the 10% threshold where a map is considered "presumptively constitutional," and therefore the districts do not need to be redrawn to comply with the federal equal population requirement. As described below, this is not the only requirement the map must comply with, however based on the relatively minor changes from 2010 to 2020, the City of Poway does have options relative to redistricting that many other cities do not have. The City's 201 0 population was 47,811 and the 2020 California Adjusted Census population for Poway is 48,984. The City's 2020 U.S. Census population is 48,841, however for redistricting purposes, the State of California adjusts population numbers to account for things like prisoner population and individuals living in group homes. New Substantive Requirements for Redistricting A bit of legal context will be helpful to Council's understanding of the redistricting process before it. Since the City adopted its voting districts, there has been a material change in the law. The FAIR MAPS 3 of 10 February 1, 2022, Item #5Act. mentioned earlier in this report, now requires stricter geographic continuity of districts. As before, the council districts must be "substantially equal in population," now based on the results of the 2020 U.S. Census. (Elec. Code § 21601(a) ["Following each decennial federal census, and using that census as a basis, the council shall, by ordinance or resolution, adopt boundaries for any or all of the council districts of the city so that the council districts shall be substantially equal in population as required by the United States Constitution"]; see also, subdiv. (a)(1 ).) The districts are also required to comply with the United States Constitution, the California Constitution, and the federal Voting Rights Act of 1965. (Id., subdiv. (a)(2).) What is different is the stricter priority given to previously permissive factors, such as contiguity, communities of interest, following natural barriers, and compactness, which are now mandatory "to the extent practicable." Accordingly, the council must adopt district boundaries using the following criteria, in the following order of priority: (1} To the extent practicable, council districts shall be geographically contiguous. Areas that meet only at the points of adjoining corners are not contiguous. Areas that are separated by water and not connected by a bridge, tunnel, or regular ferry service are not contiguous. [emph. added.] (2) To the extent practicable, the geographic integrity of any local neighborhood or local community of interest shall be respected in a manner that minimizes its division. A "community of interest" is a population that shares common social or economic interests that should be included within a single district for purposes of its effective and fair representation. Communities of interest do not include relationships with political parties, incumbents, or political candidates. (3) Council district boundaries should be easily identifiable and understandable by residents. To the extent practicable, council districts shall be bounded by natural and artificial barriers, by streets, or by the boundaries of the city. (4) To the extent practicable, and where it does not conflict with the preceding criteria in this subdivision, council districts shall be drawn to encourage geographical compactness in a manner that nearby areas of population are not bypassed in favor of more distant populations. The Council may not adopt council district boundaries for the purpose of favoring or discriminating against a political party. (Id., subdiv. (d}.} In addition to NDC's analysis, the City Attorney's Office has analyzed the current district map and determined it is in compliance with the FAIR MAPS Act criteria described above. While the FAIR MAPS Act criteria described above is now mandatory, the criteria existed in 2017 when the City of Poway went through the comprehensive process of developing and evaluating multiple district map options. The criteria strongly influenced the district map that was ultimately adopted. The current districts are geographically contiguous and to the extent practicable without splitting census tracts, there was a concerted effort to keep communities of interest together. When the City Council discussed the attributes of the districts, they expressed a desire to have two districts that represented both north and south Poway, they also wanted three of the four districts to include Poway Road in order to give 4 of 10 February 1, 2022, Item #5the majority of Poway residents City Council representation on votes for future development projects along the Poway Road Corridor. So, while NDC's analysis shows there hasn't been significant deviations in the districts since they were adopted 2017, the current City Council districts also contemplated and incorporated the FAIR MAPS Act criteria. The City Council may recall that prior to Rutan & Tucker being selected to serve as Poway's City Attorney, Rutan & Tucker was originally hired in 2017 as Special Counsel to assist the City with the transition to by-district elections based on their expertise and experience representing other cities going through the transition to by-district elections. Next Steps Public Engagement The February 1 public hearing is the fourth and final public hearing prior to the City Council considering adoption of a new City Council district map. The public has the option of attending the hearing in person or via Zoom. A link to the staff report will be posted on line when the full City Council agenda packet is posted on February 25. Following the hearing, the City will post a link on the www.poway.org/redjstrjctjng webpage to the video from the City Council meeting. Since the hearing is being held in conjunction with regular City Council meetings, the start time for the hearing needs to be set at a time certain, so members of the public know exactly what time the hearings on this item will begin. The hearing will begin at 7:15 p.m. The information is posted on the City's redistricting webpage, information about each hearing will be emailed to the e-newsletter distribution list and provided to the Poway News Chieftain. Public hearing notices are being posted in English In the Poway News Chieftain, as well as in Spanish in the El Latino Newspaper San Diego. District Map As previously described, both NDC and the City Attorney's Office have determined the current City Council District Map meets all required criteria prescribed in California Elections Code. As the February 1 City Council meeting is the fourth and final required public hearing, staff is seeking direction from the City Council in order to bring forward a new district map for adoption. The new map will be utilized beginning with the November 2022 General Election. Based on City Council direction and public comments received at the prior public hearings, staff Is recommending the City Council direct staff to prepare an ordinance for City Council consideration on February 1 to adopt a new City Council district map that maintains the currently adopted City Council district boundaries. The City Council has a few options in terms of developing the new district map. Staff is seeking direction from the City Council as to which option they want to pursue. City Council direction is particularly Important with the third public hearing, as following the fourth public hearing on February 1st, the City Council is tentatively scheduled to adopt the district election map that will utilized beginning with the November 2022 General Election. Environmental Review: This action is not subject to review under the California Environmental Quality Act Fiscal impact: The adopted FY 2021-22 budget includes $5,000 for the 2021 Redistricting Process. The cost of the work the demographer has done to date falls within the budgeted funds. s of 10 February 1, 2022, Item #5Public Notification: A notice about the fourth public hearing on the 2021 Post Census Redistricting Process was published in the Poway News Chieftain and El Latino Newspaper San Diego on Thursday, January 27, 2022. Notice of this public hearing is also posted on the City of Poway website. Attachments: A. Current City Council District Map B. NDC City of Poway Redistricting Memo Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 6 of 10 Reviewed By: Alan Fenstermacher City Attorney Approved By: February 1, 2022, Item #5City of Poway 2017 Districting "1 ? rr--1 r-, ,::· -·' ~ . /~~~s-~Jk~~I Council-Preferred Plan 133 2018 Elections: 1 & 3 2020 Elections: 2 & 4 , ~ ~~~7~ :;.+-r-+=--;;.:.,c;::. --'-'----.,..c;::L i~c ks Rd ~ p0 ay Rd ~~Trl / ~ (~, V ATTACHMENT A Map layers CJ Plan 133 Water Area Streets Landmark Area River National Demographics Corporation, September 5, 2017 February 1, 2022, Item #5~ NOC ·.:1rion3J Demogr3phics Corpo1 at1on To: From: Alan Fenstermacher, City Attorney Shannon Kelly and Douglas Johnson, NDC cc: Date: 10/30/2021 Re: City of Poway Redistricting Redistricting Overview: Every 10 years, local governments use new data from the Census to evaluate and potentially redraw their district lines to reflect how local populations have changed. Cities must ensure that their district boundaries continue to be in population balance. Redistricting is the process of adjusting City Council voting districts so that each district has substantially the same number of residents. Cities with voting districts are required to update their district election map following the release of the U.S. Census data. Cities that experience little or no change in district populations have the option to maintain existing district boundaries as long as they comply with all state and federal redistricting criteria. Poway's Districting History Poway transitioned from an at-large to a by-district election process for Councilmembers in November 2018. The Mayor remains elected at-large. At the time, the City retained National Demographic Corporation (NDC) to develop voting district maps and facilitate public hearings. In October 2017, the City Council approved the current district election map. At the time of this effort, the most recently available population data was from the 2010 U.S. Census data with 2018 demographic estimates. This was standard for all jurisdictions that went through the transition to district elections in that timeframe. Now, however, the City must evaluate its voting districts based on the 2020 state-adjusted Census data. Poway Current Snapshot On September 27, 2021, the State of California posted its adjusted 2020 U.S. Census data. For California cities, these figures are the final numbers that must be used to determine if district boundaries need to be adjusted. NOC processed these numbers for the current Poway election districts (Attachment). NOC found that the City's current population deviation -the difference between the most populous and least populous districts -is 7.95%. This value is within the 10% threshold where a map is considered "presumptively constitutional," and thus the districts do not need to be redrawn to comply with the federal equal population requirement. 8 of 10 ATTACHMENT B February 1, 2022, Item #5California Fair Maps Act In October 2019, the California legislature approved AB 849, the Fair and Inclusive Redistricting for Municipal and Political Subdivisions (FAIR MAPS) Act, which requires cities to ensure maps comply with set redistricting criteria. The act further outlines the specified steps a jurisdiction must take to encourage public participation of its residents and the deadlines for the adoption of new boundaries by a governing body. Specifically, the Fair Maps Act sets out criteria that all cities must use to evaluate their district maps, and the order in which they must be evaluated. They are: 1. Geographically contiguous 2. Undivided neighborhoods and "communities of interest" (Socio-economic geographic areas that should be kept together) 3. Easily identifiable boundaries 4. Compact (Do not bypass one group of people to get to a more distant group of people) Additionally, the legislation prohibits the discrimination against or favoring of any political party in the mapping process. Poway's Next Steps While the current Poway map is considered balanced from an equal population standpoint, the City Council must review the Fair Maps criteria. If the City Council finds the current districts meet the requirements of the Act, then the election district lines may be retained at the conclusion of the required public hearings and outreach. Please be aware that Poway should still conduct the four public hearings required by state law. The City has the option to consider alternative maps during those hearings, but may elect to focus only on the existing map. If this is the path that you decide to take, you can follow the "balanced" option in your NOC contract. The final election district map must be approved by April 17, 2022, to comply with election laws. 2 9 of 10 February 1, 2022, Item #5Poway -Current Districts (2020 Adjusted) Dis1ric1 1 2 3 4 Total 2020 2020 Census (Raw) 11,938 11,716 12,688 12,582 48,924 Deviation from ideal -293 -515 457 351 972 % Dcviatio,1 -2.40% -4.21% 3.74% 2.87% 7.95% %lliso 20% 10% 18% 26% 18% 2020 Total Pop %NH Whire 54% 73% 62% 48% 59% % NI l Black 2% 1% 2% 3% 2% % Asian-American 20% 12% 15% 19% 17% Total 8 459 8,597 9,332 8,140 34,529 % lliso 12% 5% 14% 16% 12% Cirizen Voting Age Pop % NI I White 70% 83% 69% 64% 72% o/o NI-I Black 2% 2% 4% 1 o/o 2% % Asian/Pac.Isl. 14% 9% ·12% 18% 13% Total 8,033 9,245 8,409 7,296 32,983 % Latino est. 13% 6% 11% 17% 11% Voter Registration (Nov % Spanish-Surnamed 12% 5% 10% 16% 11% % t\sian-Sumamcd 7% 6% 5% 7% 6% 2020) % Filipino-Surnamed 3% 1% 2% 3% 2% o/o N f I White est. 76% 86% 79% 73% 79% %NH Black 2% 2% 4% 1 o/o 2% Total 5,295 6,737 5,731 4,389 22,152 % Latino est. 11% 4% 8% 12% 8% Voter Turnout (Nov % Spanish-Surnamed 10% 4% 7% 11% 8% o/o Asia,1-Suniamcd 5% 4% 4% 5% 4% 2018) % Filipino-Sumamed 2% 1% 2% 2% 2% % NI I White est. 81% 89% 83% 80% 84% % NI I Black 2% 2% 4% 1 o/o 2¾ Total 7,023 8 403 7 432 6 213 29,071 ¾ Latino est. 12% 5% 10% 16% 11% Voter Turnout (Nov % Spanish-Surnamed 11% 5% 9% !5% 10% % Asian-Surnamed 6% 6% 5% 7% 6% 2020) % Filioino-Sumamcd 3% 1% 2% 3% 2% % NH White csr. 77% 87% 80% 74% 80% % N 11 Black est. 2% 2% 4% 1% 2% ACS Poo. Est. Tora! 12,016 11,604 13,056 13,104 49,780 a11c0-19 25% 25% 24% 28% 26¾ Age a2c20-60 51% 46% 50¾ 54% 51¾ al!c60olus 24% 29¾ 26% 17% 24¾ Immigration immi11.ranrs 24¾ 14% 14% 29% 20¾ naturalized 66% 77% 63% 54¾ 63% cn11.lish 76% 85% 78¾ 58% 74¾ Language spoken ar home soanish 10¾ 5% 11% 21% 12% asian-lan11. 8% 5% 7% 11% 8% other Jang 6% 6% 4% 10% 7% Language J,Juency Speaks Eng. "Less 10¾ 4% !0% 18% 10% than Verv Well" Education (among those hs•l!tad 33% 25¾ 38¾ 39% 34% bachelor 31¾ 39¾ 27% 26% 31% age 25+) gcaduatcdc1-'Iee 16% 26% 17% 12% 18% Child iri I louschold child-underl 8 40% 34% 34¾ 42¾ 38% Pcrof Pop. Afl.c 16+ cmoloved 63% 58% 60% 71¾ 63% income 0-25k 11% 3% 10% 15% 10% income 25-50k 11% 8% 14% 15% 12% I louschold Income income S0-75k 14% 10% 15% 15% 13¾ income 75-200k 47% 44¾ 43¾ 45¾ 45% income 200k-olus 18% 35¾ 18% 11¾ 20% sin11.lc familv 83% 99% 74¾ 75¾ 82% Housing Stats mulri-familv 17% 1% 26¾ 25¾ 18¾ rented 23¾ 8% 31¾ 39% 25¾ owned 77% 92¾ 69¾ 61% 75% Toial porul:ation d~,,. frolll the Cab(ornia ad1us1,1,c111 ro rhc :!020 Dcccnni:11 Ccnsm1i. Sum,.mc-ba!icd Voter Rcg1stra1,on and Turnout d:1~ from the Ca~fornll Statewide Database. Lruioo voter rcgi:nration :md mrnom daa a,c Sp:1n1sh-surn:1mc counti 11d111stcd using Cc11su!I Po1)ulauo11 Department u11dcccount cstunatcs, NI I \Vh1tc and NI-I Blick rcgistr.111011 Jnd turnout counu; estimated b)' NOC. Citizen Voting Agt Pop. /\gc, lmmigt1rioo, a11d other de11\0gt1phic11 from 1hc 2015-2019 /\mcrtcan Commu,,11y S\1t'VCY aod Spcc~l T:1bulacioo 5-ycac data, 10 of 10 Recommended Action: It is recommended that the City Council take public input, close the public hearing, introduce the Ordinance (Attachment A) by title only, waive further reading, and schedule adoption for February 15, 2022. Discussion: As described at the beginning of this report, the City of Poway's first by-district election was in 2018 with full conversion to by-district elections occurring in 2020. Per California Elections Code, the City Council is required to update Council districts following the certification of the results of the 2020 decennial federal census, by ordinance, before April 17, 2022 (at least 205 days before the City's next regular election [i.e., November 8, 2022], where a City does not have a regular election occurring after January 1, 2022 and before July 1, 2022). (Elec. Code §§ 21601; 21602(a)(3).) Public Engagement Assembly Bill (AB) 849, enacted in 2019, known as the "Fair and Inclusive Redistricting for Municipalities and Political Subdivision" (FAIR MAPS) Act requires cities to take additional steps to increase public engagement in the redistricting process. It increases the number of required public hearings to four; provides for translated website materials and live translation services when requested in advance; mandates a dedicated redistricting webpage; and establishes noticing requirements. The FAIR MAPS Act also requires cities to make an asserted effort to alert media outlets and community groups about the process. The City has met these requirements and held four public hearings on November 16, 2021, December 7, 2021, January 18, 2022 and February 1, 2022. Data and Map Analysis Prior to the first public hearing on November 16, NDC completed an analysis of the changes from the 201 O U.S. Census to the 2020 U.S. Census and impacts on each of the districts in the currently adopted district map. Notably, NDC found that the City's current maximum population deviation, the difference between the most populous district and least populous district -is 7.95%. This value is well within the 10% threshold where a map is considered "presumptively constitutional," and therefore the districts do not need to be redrawn to comply with the federal equal population requirement. In addition to NDC's analysis, the City Attorney's Office analyzed the current district map and determined it is in compliance with the FAIR MAPS Act. City Council Direction Throughout the public hearing process and after considering public comments, the City Council discussed its options relative to the district map boundaries and determined that based on the minimal changes from the 201 O to 2020 Census, the fact that current district boundaries meet all federal and state requirements, the current district map was just adopted in 2017 and the City didn't fully transition to by-district elections until 2020, the City should move forward with a adopting a new map that maintains the current City Council district boundaries. This direction is reflected in the attached Ordinance. 2 of 5 February 1, 2022, Item #6 ORDINANCE NO. 852 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, ADOPTING BOUNDARIES FOR CITY COUNCIL DISTRICTS PURSUANT TO THE FAIR MAPS ACT (GOVERNMENT CODE 21601 et seq.) WHEREAS, on September 19, 2017, following six public hearings regarding adopting a by-district method of election and choosing a voting district map, the City introduced for first reading, and on October 3, 2017 adopted, Ordinance No. 809 (i) amending Poway Municipal Code (PMC) to transition from an at large method of election to a by-district method of election and (ii) adopting a City Council voting district map, attached to Ordinance No. 809 as Exhibit A (Plan 133); WHEREAS, the City is required by state law to undertake a redistricting process following the results of the decennial census, pursuant to the Fair Maps Act generally, and Government Code section 21601 et seq. specifically; WHEREAS, following the 2020 census results, which showed minimal changes in the City's population, the voting district map adopted in 2017 remains in full compliance with all applicable law, including substantially equal population and all the other factors set forth in Government Code section 21601; WHEREAS, the City Council has held all the hearings required by Government Code section 21607.1 and has complied with all outreach requirements set forth in Government Code section 21608; and WHEREAS, the City Council has determined, based on analysis from City staff, the City Attorney, a third party demographer, and public comment, that it is in the best interest of the City to re-adopt the existing voting district map (Ex. A to Ordinance No. 809), which is attached hereto as Exhibit A. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES ORDAIN AS FOLLOWS: SECTION 1: The above recitations are true and correct. SECTION 2: The map attached hereto as Exhibit A is hereby adopted as the City Council voting district map for the City of Poway. SECTION 3: In interpreting this Ordinance or resolving any ambiguity, this Ordinance shall be interpreted in a manner that effectively accomplishes its stated purposes. EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30) days after its adoption. CERTIFICATION/PUBLICATION: The City Clerk shall certify the adoption of this Ordinance and cause it or a summary of it, to be published with the names of the City Council members voting for and against the same in the Poway News Chieftain, a newspaper of general circulation in the City of Poway within fifteen (15) days after its adoption and shall post a certified copy of this Ordinance in the Office of the City Clerk in accordance with Government Code § 36933. INTRODUCED AND FIRST READ at a Regular Meeting of the City Council of the City of Poway, California, held the 1st day of February 2022, and thereafter 4 of 5 ATTACHMENT A February 1, 2022, Item #6 PASSED AND ADOPTED at a Regular Meeting of said City Council held the 15th day of February, 2022 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 5 of 5 February 1, 2022, Item #6 February 1, 2022 Item #7DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT CityofPoway February 1, 2022 Honorable Mayor and Members of the City Councl ~ Robert Manis, Director of Development Services T"I Austin Silva, Senior Planner ~<; 858-668-4658/asilva@poway.org CITY COUNCIL Tentative Tract Map 22-001 -Del Norte Professional Office Buildings Condo Conversion; a request to convert two existing commercial office buildings into office condominiums Tentative Tract (TTM) 22-001 is a request to convert two existing commercial office buildings into 19 commercial office condominium units on property located at 15644 Pomerado Road (Del Norte Professional Building) in the Commercial Office (CO) zone. The purpose of the conversion is to sell the office condominiums individually rather than selling the entire property. Recommended Action: It is recommended that the City Council take public input, close the public hearing and adopt the Resolution (Attachment A). Discussion: The project applicant is Strom Entitlement Permitting PM, LLC and the property owners are Del Norte Professional Building LLC and 12036 Saticoy Street LLC. The project site is a 1.87-acre property developed with two commercial office buildings totaling approximately 23,275 square feet and a surface level parking lot. The existing buildings are leased for commercial and medical uses. The project site is located at 15644 Pomerado Road, north of Monte Vista Road and south of Bernardo Heights Parkway (Attachment 8). Single-family homes in the City of San Diego are located to the west, office buildings are located to the north and south, and the Pomerado Hospital is located to the east of the site. The commercial office buildings on site contain 19 suites that would be converted into ownership units each with their own assessor's parcel number as a part of a tentative map (Attachment C). The purpose of the conversion is to sell the office condominiums individually rather than selling the entire property. Each condominium unit will be individually owned. The remaining parking and landscape areas will be owned and maintained in common by the owners of the 19 suites. 1 of9 February 1, 2022 Item #7The easterly office building was approved and constructed prior to the City's incorporation. The City does not have any building permit records for the construction of this building. In October 2004, the City Council approved DR 04-06 that allowed for the construction of a second office building located west of the original building. The 19 office suites are located within both buildings. There are no changes to the buildings proposed at this time and only minor exterior site improvements will be required. The site is in good condition with surface and landscape improvements maintained as originally approved. Pursuant to Chapter 16.08.020(A), a tentative and final map shall be required for all divisions of land when determined by the Director of Development Services that such land may be divided into five or more condominiums. Tentative maps and final maps are subject to City Council approval. Environmental Review: The proposed project is Categorically Exempt as a Class 1 Categorical Exemption from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (k) of the CEQA Guidelines, in that the project involves the subdivision of two existing commercial office buildings and no expansion of the use is proposed. Fiscal Impact: None. Public Notification: A public notice was published in the Poway News Chieftain and mailed to property owners and occupants located within 500 feet of the project site. Attachments: A. Resolution B. Zoning and Location Map C. Tentative Map Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 2 of9 Reviewed By: Alan Fenstermacher City Attorney App roved By: l.Z City Manager February 1, 2022 Item #7RESOLUTION NO. 22-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, APPROVING TENTATIVE TRACT MAP 22-001 FOR THE CONVERSION OF TWO EXISTING COMMERCIAL OFFICE BUILDINGS INTO COMMERCIAL OFFICE CONDOMINIUMS; ASSESSOR PARCEL NUMBER 275-461-12 WHEREAS, on February 1, 2022, the City Council considered Tentative Tract Map (TTM) 22-001; a request to convert two existing commercial office buildings into 19 commercial office condominium units on property located at 15644 Pomerado Road in the Commercial Office (CO) zone; WHEREAS, on February 1, 2022, the City Council held a duly advertised public hearing to receive testimony from the public, both for and against, relative to this matter; WHEREAS, the City Council has read and considered the agenda report for the proposed project, including the attachments, and has considered all other evidence presented at the public hearing; and WHEREAS, the approved tentative map is incorporated by reference herein as Exhibit A to this Resolution available on file in the Development Services Department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: The above recitals are true and correct. SECTION 2: The project is Categorically Exempt as a Class 1 Categorical Exemption from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (k) of the CEQA Guidelines, in that the project involves the subdivision of two existing commercial office buildings and no expansion of the use is proposed. SECTION 3: The findings, in accordance with the State Subdivision Map Act (Government Code Section 66410 et. seq.) for TTM22-001, are made as follows: A. The TTM, together with its design and improvements, is consistent with the General Plan in that it will allow for the ownership of commercial office units in two existing commercial office buildings and is consistent with the Commercial Office (CO) General Plan land use designation. B. The site is physically suitable for the type of development proposed in that the subdivision will occur in two existing commercial office buildings that adhere to the development standards for the CO zone. C. The site is physically suitable for the density of the development proposed in that the subdivision will occur in two existing commercial office buildings that adhere to the development standards for the CO zone. D. The design of the TTM is not likely to cause substantial environmental damage. 3 of 9 ATTACHMENT A February 1, 2022 Item #7Resolution No. 22-Page 2 Subdivision will occur in two existing commercial office buildings and no substantial changes are proposed to the exterior of the site. E. The Map is not likely to cause serious public health problems because City water, sewer, and drainage system improvements have already been connected and/or installed at the site for the two existing commercial office buildings. F. The design of the Map will not conflict with any easement acquired by the public at large, now of record, for access through or use of the property within the proposed subdivision. G. The Map will not create any unmitigated adverse significant impacts on the environment. SECTION 4: The findings in accordance with Government Code Section 66020 for the public improvements are made as follows: A. The design and improvements of the TTM are consistent with all elements of the Poway General Plan, as well as City Ordinances, because all necessary services and facilities are available. SECTION 5: The City Council hereby approves TTM22-001, as shown on the approved tentative map incorporated herein by reference and stamped as "Exhibit A" dated February 1, 2022 (Exhibit A hereinafter) on file with the Development Services Department, except as noted herein and subject to the following conditions: A. The applicant shall defend, indemnify, and hold harmless the City, its agents, officers, and employees from any and all claims, actions, proceedings, damages, judgments, or costs, including reasonable attorney's fees, collectively the "Claims" against the City or its agents, officers, or employees, relating to the issuance of any aspect of the project approval set forth in this resolution, including, but not limited to, any action to attack, set aside, void, challenge, or annul this development approval (including but not limited to TTM22-001) and any environmental document or decision made pursuant to CEQA. The City may elect to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification. In the event of such election, applicant shall pay all of the costs related thereto, including without limitation reasonable attorney's fees and costs. In the event of a disagreement between the City and applicant regarding litigation issues, the City shall have the authority to control the litigation and make litigation-related decisions, including, but not limited to, settlement or other disposition of the matter. However, the applicant shall not be required to pay or perform any settlement unless such settlement is approved by applicant. Notwithstanding the foregoing, no indemnity shall be required for claims resulting from the exclusive gross negligence or willful misconduct of the City. B. This approval is based on the existing site conditions and proposed project details represented on the approved tentative map stamped "Exhibit A" and on file at the Development Services Department. If actual conditions and details vary from representations on Exhibit A, the approved tentative map must be changed to reflect the existing site conditions and proposed project details. Any substantial changes to the approved tentative map must be approved by the Director of Development Services and may require approval of the City Council if the Director of Development Services finds that the proposed changes do not substantially conform to approved tentative map. 4of9 February 1, 2022 Item #7Resolution No. 22-Page 3 C. The developer is required to comply with the Poway Noise Ordinance (Chapter 8.08 PMC) requirements that govern construction activity and noise levels. D. Prior to Final Map approval, the applicant shall (1) submit in writing that all conditions of approval have been read and understood; and (2) the property owner shall execute a Covenant Regarding Real Property notarizing and recording said document. In order for the City to prepare the Covenant the applicant must first submit a legal description of the subject site. E. The conditions for the project shall remain in effect for the life of the subject property, and shall run with the land and be binding upon future owners, successors, heirs, and transferees of the current property owner. F. Prior to Final Map approval, unless other timing is indicated, the following conditions shall be complied with: 1. The final map, together with the supporting data and documentation, sha!! be submitted to Engineering Division for review and approval. The appropriate map checking fee shall be paid by the applicant. 2. The final map shall conform to City standards and procedures, the City Subdivision Ordinance, the latest edition of the Subdivision Map Act, and the Land Surveyors' Act, and all other applicable laws, regulations and ordinances. 5 of9 3. All construction drawings or technical reports accepted by the City shall become the property of the City. Once accepted, these plans may be freely used, copied or distributed by the City to the public or other agencies as the City may deem appropriate. An acknowledgement of this requirement from the design consultant shall be included on all construction drawings at the time of plan submittal. 4. The applicant shall measure the existing buildings and prepare three-dimensional condo plans to be reviewed by the Title Company. A copy of the condo plans, and the Covenants, Conditions, and Restrictions (CC&R) are required to be provided to the City of Poway. The CC&R shall describe maintenance responsibilities for all common areas including the parking lot and landscaping. 5. The applicant shall conduct a field survey of the existing driveways that access the parcels on Pomerado Road and update any driveways that do not meet current ADA standards. Public improvement plans and a Right-of-Way Permit with appropriate fees and deposits shall be required for any work to be done within the public right-of-way. 6. The applicant will be required to install trash treatment control devices inside all existing and proposed private storm drain grated inlet structures onsite for the entire parcel. Please call out the device on an exhibit and submit to the engineering division in Development Services. Prior to Final Map approval, a recorded Storm Water Trash Management Facilities Maintenance Agreement, perpetual maintenance of facilities and an easement granted to the City will be required. Acceptable devices can be found at: https://www.waterboards.ca.gov/water issues/programs/stormwater/docs/trash impl ementation/2fcslist. pdf. February 1, 2022 Item #7Resolution No. 22-Page 4 7. A mylar copy of the Final Tract map shall be provided to the City within three months of its recordation. A cash deposit to the City, in an amount equivalent to $100.00 per sheet of the Tract Map, for the mylar reproduction of the recorded Tract Map shall be posted. 8. A monumentation bond in an amount acceptable to the City Engineer shall be posted. 9. The formation of an office owner's association (OOA) with maintenance responsibilities of common areas or recordation of a maintenance agreement is required, unless the project site is under single ownership (Single-Owner hereinafter) to the satisfaction of the Director of Development Services. Maintenance shall include the on-going maintenance of the parking and other proposed paved areas, fencing, walls, and landscape and irrigation (private and within the public right-of-way along the property's frontage). 10. Prior to start of any work within a City-held easement or right-of-way, a Right-of-Way Permit shall be obtained from the Engineering Division of the Development Services Department. All appropriate fees shall be paid prior to permit issuance. 11. A Comprehensive Sign Program applicable to all commercial/office units on the property shall be approved to the satisfaction of the Director of Development Services. 12. All landscaping shall be kept in a thriving condition and adhere to the City's Landscape and Irrigation Design Manual. Landscape and trees and irrigation shall be provided to the satisfaction of the Director of Development Services. G. The following requirements shall be completed to the satisfaction of the Safety Services Department prior to Final Map approval: 6 of9 1. Permanent access roadways for fire apparatus shall be designated as "Fire Lanes" with appropriate signage and curb markings as approved on plan. 2. Designated parking spaces shall not allow parked vehicles to obstruct required exit pathways, disable access pathways, exit doors and access doors to fire protection systems shall be removed. 3. Building shall display the approved numbers and/or addresses in a location plainly visible and legible from the street or roadway fronting the property from either direction of approach. The suite number for each business shall be plainly visible on all doors. 4. The building address shall also be displayed on the roof in a manner satisfactory to the Fire Code Official, and meeting Sheriff Department-ASTREA criteria. 5. The building with suites 303, 304, 400 and 401 is equipped with a fire sprinkler system. A new Knox Box shall be installed adjacent to the sprinkler riser room. 6. The building's fire sprinkler system shall meet Poway Municipal Code (PMC) requirements. The system shall be serviced and certified for operation. The entire system is to be monitored by a central monitoring company and backflow valve assemblies with tamper switches shall be monitored. February 1, 2022 Item #7Resolution No. 22-Page 5 7. The building's dedicated function sprinkler monitoring system shall meet PMC requirements. The system shall be completely monitored by a U.L. listed central station alarm company or proprietary remote station. 8. The building's dry standpipe system shall be serviced and certified for operation. Additional signage approved by the Fire Department shall be installed. 9. A 2A 1 0BC fire extinguisher(s) are required for office areas every 3,000 square feet and 75 feet of travel distance. SECTION 6: The approval of TTM22-001 shall expire February 1, 2024, at 5:00 p.m., unless prior to that time the final map is recorded or a request for a time extension is submitted to the Development Services Department and a time extension is subsequently granted by the City Council. The final map conforming to this conditionally approved TTM shall be filed with the City so that the City may approve the final map before this approval expires. SECTION 7: The parties are hereby informed that the time within which judicial review of this decision must be sought is governed by Section 1094.6 of the California Code of Civil Procedure. PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 1st day of February, 2022 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 7 of9 February 1, 2022 Item #7San Diego .. NORTH 8 of9 Gatew_ayJPark Rd co HC Monte Vista Rd City of Poway Zoning/ Location Map Item: TTM22-001 0 125 250 ATTACHMENT B 500 Feet RS-4 February 1, 2022 Item #7\0 0 -ti \0 TENTATIVE MAP LOT_ 1 ,1 CITY OF POWAYITRACT 4211 -MAP NO 10634 APN 214-:461-11 11 .-mJ· r\ »1.JI n~-------r---->,--T,------oc-=-~~~~ii~; :::_~";~~~~~~ . ~ -=::· .I.I a ~1 i ~ ;:::: ii~/! : ~ ~· 1 i[ I fjJ ~ I :: :::._., __ , __ ; J ~ t ! JI ~ ; : s ;[i]t I!~ i :v'J ~ :Jf If/; ' LOT J : f ' ~ . /::' ~ I ~%~(![~ I 1[ /!J.' I I I I ·/-·· \. 11-.JDIXJ.DO' I L•.l'l'II' n I I I I c:)\ ffs ~ f' j ~ POR LOT 3 i r--. 1i -~/•"' . ~•i SECTION 35 ';/;/~~",."f/:t~ i;::::; ~ .. \ ,·• (J; \ T 13 s R 2W SBM ASf/PNO. 11-006554 QR I r-~ ~ ,fl ;, \ I I b /2§ IQ:: 18 fl I~ ~ '-...l Q:l jff if ! ARN 274-461-12 J ! ;, ~ ~ -f )> Ii XJ'WEIIENfF<:1? ctuir,:~ / 11 ~-~z~J~'~!--•-t-='=--t,--F\ :1 111 l ,~ tl-n :c "'I ... .!. s: m z ~ n i LL-: ·-1 l/: /f, ii ,i -• ... !;,, -,-- ' \, \ .. 1•.J ... ••·--·-,---! I ; I I., Ill ~ i I!; Ii .. ~ ~, j \\ ' u. , . . . . . /: , I l;_--"----L -, \ ! ~ L .. __ IM'YST'Ti : ! I :, ~ "--.+ . ..;_~+~Z;L;:.::.::.~.,,.~ ---c-------------------r-. , / 1 ; ' / SOURCE OF TOPOGRAPHY: ..--_StRIO'BYADIOTCOl~II/C.lt M4Y.81ll. GRADING QUANTITIES: NO~ISPflCflOSlJ)fOIJ 'IE Sl1C. 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K S'YSIDl9tAl.1.ICCrJllf.£1El.Yllt:IITfll£DBYA V.L LISTED aN11fAI. STAD AU/Ill CO!ll'ltNY (}It ~y IIDIO'/C STAllOt ~!HCait-::fkM;,/1,.-::rAIJ}:l::t~~ Ir 1E Fite DlPNt'/IEJIT !lW.1 IC IISTM.10J. !:;?r"f-~:J5~(T""11tAa::r LEGEND: PROLCTSOONDMY DISTIIGSPOTll.EVATlONS ................................. . ~SnNGCOnCIJR ......................................... . [»sTNQOJRll;(JJTl[R, .. E»sTINCRETMINC 'MU. ... OOS1IC PMICING UGHT . . . . DISTINC WATER WAIL ... ·~--- EJIIS11NO 11WH EMCI.OSUIOE ................................ . 102' ~---=----l----='----l~ . . ~ 12!.l(c~~J I wa. ~_is lidade POMERAI)() ROAD /IOT Jl1SCAII PREPARED BY: NAME: ALVAIJE £/ICINEERIIC ADDRESS· 289J6 OUJ TO#N FRa/T STREIT. l205 lllEf!M. CA 92590 PHONE f· (951) 587-2020 FAX.· (951) 587-2626 PROJECT ADDRESS: 156# POMCRADO ROAD fl}~ PROJECT NAME: L56# POMCRADO ROAD TfNTAT/',f: MAP SHEET Tm..E: TENTAT/',f: MAP