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Directors' Notes 01-26-22City Clerk’s Office Page 1 of 6 DATE: January 26, 2022 TO: Chris Hazeltine, City Manager FROM: Carrie Gallagher, City Clerk CONTACT: (858) 668 – 4535 or cgallagher@poway.org SUBJECT: City Clerk Notes (January 12 – January 25, 2022) Upcoming Agenda Deadlines Council Meeting Staff Reports Due Agenda Posted February 15 January 31 February 8 March 1 February 14 February 22 March 15 February 28 March 8 Legal Notices Order No. Project Title Publishing Date(s) Dept. 22-007 Del Norte Professional Terraces Condominium Conversion TTM 22-001 1/20/22 DSD 22-008 4th PH for redistricting - English 1/27/22 CCO 22-009 4th PH for redistricting – Spanish 1/27/22 CCO 22-010 2nd Reading Adoption Ord. 851 SPA21-002 1/27/22 CCO 22-011 1st Reading Ord. 852 Redistricting - Spanish 1/27/22 CCO 22-011 1st Reading Ord. 852 Redistricting - English 1/27/22 CCO Public Records Requests Name Subject of Request Date Closed 2021-209 Newton, Stewart Records and correspondence between the applicable San Diego Metropolitan Transit System representative on council and any other person or entity at the Metropolitan Transit System between 2016 and present. Extension notice sent 2021-210 Newton, Stewart Correspondence between the city and entity involved with The Outpost from January of this year to present. By "the city" I mean any person paid by the city for work in any capacity. 1/13/2022 2021-213 Newton, Stewart PROS consulting, Inc as well as any correspondence between the city and PROS consulting, Inc from 2015 until present. Extension notice sent City Clerk’s Office Page 2 of 6 Public Records Requests continued: Name Subject of Request Date Closed 2021-224 Cruse, Chris 1. Any communication (email, notes, letters, bills, receipts) between city council members or staff and employees/ owners/ representatives of Southern California Sound Image 2. Log book of sign ins by employees of Southern California Sound System while working on the Mickey Cafagna Community Center 3. Bids, proposals, contracts, agreements and warrants for the sound system work on the Mickey Cafagna Community Center, including work done on all sound systems installations or removals. 1/13/2022 2021-250 Assi, Hani Espola Rd Safety Improvements Phase 1 1/19/2022 2021-251 Assi, Hani Espola Rd Safety Improvements Phase 2 1/19/2022 2021-261 Desousa, Daniel Requesting copies of the following records which are in the possession of the City: 1. Any and all contracts between the City and the San Diego Humane Society to provide animal law enforcement and sheltering for the last five (5) years; 2. Any and all quarterly reports provided to the City by the San Diego Humane Society for the last five (5) years; 3. Any and all annual reports provided to the City by the San Diego Humane Society for the last five (5) years; 4. Any and all complaints made to the City by constituents of the City regarding the San Diego Humane Society for the last five (5) years; 5. Annual budget of the City for animal law enforcement and sheltering provided by the San Diego Humane Society. 1/10/22 partial response provided Extension notice sent for remainder of request 2021-266 San Diego Taxpayers Association Poway City Fire for FY18, FY19, FY20 & FY21 Audited financials, or if you are a department within a municipal government, expense actuals, including depreciation and interest expenses if any, for each FY and liability balances (e.g., debt on facilities, equipment, pensions, etc.) at the end of each FY - ISO calculation sheets for each FY - Number of calls in each FY - For fire incidents in these relevant years, response times and speeds/weights of each response - Number of employees in each FY - Number of stations in each FY - The zip codes you serve and if a particular zip code has the urban/ wildland interface within it - If you have it (okay if you don't), the total number of households and businesses protected in each FY (e.g., your department might have 1,000 households that could request your help and 80 businesses; in other words, not how many calls but how many potential customers) - If you have it (also okay if you don't, but pls tell me you don't have it): current capital assets as well as long-term capital plans, description of training programs, standards of service, any mutual aid agreements in place. If you have these above data divided by station (i.e., calls by station, costs attributable to each station for each FY), we'd welcome this too. If it isn't too hard to gather the same data all the way back to FY10, we'd appreciate that, as we may be able to then conduct an econometric analysis against insurance rates to determine statistically the actual influence you each have on homeowners insurance premiums or if insurance companies are arbitrarily increasing premiums. Extension notice sent City Clerk’s Office Page 3 of 6 Public Records Requests continued: Name Subject of Request Date Closed 2022-001 Transparent California Employee Compensation Report for the 2020 calendar year. obtain records which provide a complete and comprehensive account of Poway's total costs associated with employee full names and compensation. Specifically, this request seeks an accounting, by full name and job title, of total gross wages paid to each employee and the total cost incurred by the employer for providing retirement and health benefits. Employee Name (full name, including first and last), Position/Job Title (“City Manager”, “Police Officer”, etc.), Annual Salary Minimum & Maximum, Total Regular Pay, Overtime Pay, Other Pay (any additional forms of pay that are not reported in Regular Pay), Total Retirement Cost (All forms of employer-paid retirement contributions, deferred compensation, etc., including Unaccrued Actuarial Liability if applicable),Total Health Cost (All forms of employer-paid health and welfare benefits, such as health, dental and vision insurance benefits.) In the event Poway is not in possession of a record of this nature, we request copies of any other record or records that contain information, even if only in part, that is responsive to the purpose of this request — employee name in conjunction with their compensation data for the 2020 year. 01/13/2022 2022-002 GG Homes Request both OPEN and CLOSED Residential Code Violations between December 1, 2021 and December 31, 2021 1/13/2022 2022-003 Armada Analytics, Inc. 13300 Alpine Drive, Poway, CA 92064 for Poway Royal Estates MHP1) Are there currently any open/outstanding zoning code violations for this property? 2) Are there currently any open/outstanding building code violations for this property? 3) Are there currently any open/outstanding fire code violations for this property? 1/14/2022 2022-004 Sharon Rosenberg New Business License Listings 12/16/21 through 1/3/22 I prefer new only, but including renewals with new licenses issued, is fine. Please include business name, business phone number, owner's name, city. 1/14/2022 2022-005 Reden & Reden, APC 14950 Garden Road, Poway, CA 92064 ("the "Property"). We request all inspection records and/or building permits held or issued by the City of Poway for the Property from 2005-2022. request any architectural or building plans submitted with any building permits for the Property during the same time period. request any occupancy permits issued by the city of Poway for the Property within the last 50 years. Sycamore Canyon Road is a North/South Easement granted by the servient property just to the south of the Property. We request all records pertaining to this easement for the Property between 2005-2022. Just below the Property and above the servient property is a West/East road. Finally, we request all public records pertaining to any records held by the City of Poway for this West/East road from 2005-2022. 1/14/2022 City Clerk’s Office Page 4 of 6 Public Records Requests continued: Name Subject of Request Date Closed 2022-006 Deltek, Inc. Please include any awarded contract documents and bid tabulation/results. Project Name: CLEARWELL REPLACEMENT PROJECT Bid Number: RFP No 21-032 Due Date: 7/7/2021 Contract Number: Awarded Vendor Name: Awarded Vendor Address: Awarded Vendor Phone: Award Amount: Award Date: Start Date: End Date: Contract Terms: Contract Document 1/14/2022 2022-007 Bill Yen &Associates, Inc. Building permits application records for the property located at 12785 Cobblestone Creek Road, APN 316-070-24 starting on incorporation date of the City of Poway up to current date. 1/14/2022 2022-008 Larry Huynh Architectural Plans of my property located at 12232 Sunrise Ct for a potential remodel and addition. 1/18/2022 2022-009 Kimley Horn and Associates Any sewer, water or storm drain maps within the vicinity of Poway Rd and Silver Lake Dr. Any useful documents that can help with the design of private wet utility design for the property southwest of the two cross streets 1/19/2022 2022-010 Rincon Consultants, Inc. Any building permit records that may be available for the property located at 16925 Old Coach Road 1/20/2022 2022-011 Ohm Analytics Note that we do not need the original records nor need scanned copies – just the data that can be produced in excel or CSV format by the software used by your department to track permits and an email receipt is preferred. Issued Residential and Commercial solar (photovoltaic – PV) permits from 12/01/2021 to 12/31/2021. The following data points: permit number, permit status, permit address, contractor, issue date, final date, permit type, sub-type, valuation (if available), work description. 1/20/2022 2022-012 San Diego State University compile a mapping (GIS) database of all built public restrooms in the San Diego region. Does the City of Poway maintain a listing of all public restrooms it oversees and maintains, and if so, would you be willing to share that information so that my team and I can accurately reflect restroom facilities in Poway in our dataset? 1/24/2022 2022-013 Susan Wells Any and all for 14905 Garden rd poway ca 92064 1. Copies of any active/current permits for plans to do work on the land, specifically the building of structures. 2. Copies of any code violations on the property, open/closed from January 1, 2020 through current (today 1/18/2022) specific to Poway Creek. 3. Copies of permitting for live stalk, type allowed, numbers allowed etc. 4. Drawings for any/all structures developed on the land. 2022-014 EDI Consultants 12356 McIvers Ct Poway CA - How far back are records maintained by this Department? Are any violations or complaints on record? Are any emissions or discharge permits in effect for the property? Are any drinking water wells, septic systems, underground or aboveground storage tanks, hazardous material storage, or releases on file for the property? Are there any enviro concerns such as lead- based paint, asbestos, or mold for the property? City Clerk’s Office Page 5 of 6 Public Records Requests continued: Name Subject of Request Date Closed 2022-015 Francisco Vargas Obtain copies of OPEN code violations anything that is still unresolved/Open as of January 18th of 2022, to be more specific single family residential properties that have been active for a long time, have fines or are abandoned. 2022-016 National Due Diligence Services 12750 Gateway Park Rd / APN: 275-780-13-00 copies of any special permits, variances, resolutions or planned unit development restrictions that affect the site. any outstanding zoning code violations affecting the property.outstanding building code violations affecting the property. any outstanding fire code violations affecting the property. copies (electronic version if available) of the approved site plan. copies of the Certificate(s) of Occupancy for the property. If a Certificate of Occupancy is not available or does not exist, please confirm if this constitutes a code violation or will give rise to enforcement action. 2022-017 Fenagh Engineering & Testing Copies of all RFP responses to the “As-Needed Geotechnical” Request for Proposals 22-018 2022-018 Hanni Assi Espola Road Safety Implrovements - phase 2. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) 2022-019 Hanni Assi Espola Road Safety Implrovements - phase 1. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) 2022-020 Michael Nally 13518 Cloudcroft. Ct. - information on permit B18-1272 AND/OR any records of permits requested/completed for the property from Jan 1, 1995 to Dec 31, 1995 and between Jan 1, 2020 and Jan 1, 2021. 2022-021 Torrey Powers 2018 Steve Vaus 700 forms your office gave me is missing pages schedule A-1 and C. Can you please send them or confirm that you do not have them on file. 2021 Steve Vaus 803 forms for Carol By Candlelight for every sponsor listed on the Website as well as any not listed on the website. Record of the emails/electronic submission of when he submitted each 803 form to your office. All 803's for 2020 by Steve Vaus for Carols by Candlelight 2022-022 Daniel Deousa The City Business License(s) for the San Diego Humane Society as required in the Animal Services Agreement between the City and the San Diego Humane Society. 2022-023 Torrey Powers 2019-2021 Parks & Rec and BRC Applications and 700's 2022-024 Knowledge Splice Services Pvt Ltd Any open/active building permits and currently active code enforcement violations/open citations for the below property. Address: 13671 Comuna Dr Poway, CA 92064 City Clerk’s Office Page 6 of 6 Public Records Requests continued: Name Subject of Request Date Closed 2022-025 Reden & Reden, APC 14950 Garden Road, Poway CA 92064. We request all permits from 1990 to 2005 related to the North/South easement of the Property. Additionally, we request any and all documents related to the North/South easement of the Property from 1990 to 2005. We request all building plans associated with the fire rebuild of the Property from the time period of 2002 to 2010. Kenneth J. French was the designated designer of the Property on the building permits. We request all documents related to the Property, which involve Kenneth J. French , including but not limited to, building plans, letters, emails, permits, etc. from 1990 to present. Finally, we request any recordings of the property related to the transfer of title of the Property from Zane Zawacki to Paul Hernandez in 2012. 2022-026 Pacific Office Automation A copy of the current copier contract and the corresponding RFP to go along with it. If the City has a separate managed print services contract on the desktop printers, we would appreciate a copy of that contract as well. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Audrey Denham, Director of Community Services DATE: January 26, 2022 SUBJECT: Community Services Department Bi-Weekly Report Upcoming Date Time Location Hiking for Fun and Fitness Jan 3-Feb 14 Mondays 9:00am-11:00am Blue Sky Reserve Native American Inspired Crafts Jan 29 9:00am-11:00am Kumeyaay-Ipai Interpretive Center Kid’s Night Out Feb 4 4:30pm-9:00pm Community Park Youth Fishing Derby Seminar & Campout Feb 4 Feb 4-5 5:00pm 12:00pm-12:00pm Lake Poway Annual Youth Fishing Derby Feb 5 6:00am-2:00pm Lake Poway Teen Backyard Movie Night Feb 19 5:00pm-9:00pm Community Park Trout Season at Lake Poway is off to a great start! Since January 1, 1,500 fishing permits and 400 boat rentals have been sold resulting in $15,500 in revenue. The next stock of 1,500 lbs. is scheduled for January 27. ‘To “honor the veterans of every generation who answered the call to defend” and “recognize the soldiers standing guard today” the City of Poway will sponsor a FREE concert at the Poway Center for the Performing Arts (PCPA) on February 12, at 7:00pm. Tickets are limited to 5 per family and may be obtained at the box office. For box office hours, COVID requirements, and information on other performances, please visit: www.powaycenter.com. Due to COVID, Poway High School canceled three weeks of rehearsals and three performances of Grease at the PCPA. This time is being used to coordinate with Public Works to complete several plumbing, HVAC, and alarm repairs and testing. A product recall was issued for one of the Swim Center’s large splash pad features. Staff temporarily closed the splash pad and removed the feature replacing it with a spare ground spraying plate. With the spare plate in place, the splash pad was reopened with no impact to the public’s use. A comparable large feature will be replaced by the manufacturer. Old Poway Park staff are working with Poway-Midland Railroad volunteers to develop yearly mandatory training that will cover pertinent operational items, as well as safety practices. Originally planned to be held in person, the training has been moved to an online format in light of COVID. The Old Poway Park Historical Tour season is right around the corner (March through June), but local schools are still not allowed to take field trips. So, staff is working with teachers to provide a filmed historical tour in- classroom learning opportunity. If the field trip mandate lifts, staff and tour docents will pivot and offer in- person tours. CSD Bi-Weekly Report January 26, 2022 Page 2 In the past two weeks, the older adult congregate meal program at the Mickey Cafagna Community Center served 103 delicious meals. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Bob Manis, Director of Development Services DATE: January 26, 2022 SUBJECT: Director’s Notes PLANNING Website Updates: Housing and Public Safety Element Update and SB 9 Development and Urban Lot Split Handout, Accessory Dwelling Unit Handout and GIS Zoning Resources Development Services staff updated the Housing and Public Safety Element Update dedicated webpage (www.poway.org/hpse) to reflect the revised Public Safety Element Update timeline. The update includes reviews of the draft Public Safety Element Update by CAL FIRE and the City Council and a second community workshop. Adoption of the Public Safety Element Update is anticipated to be completed in fall of this year. Development Services staff posted links to the SB 9 Development and Urban Lot Split Handout, the ADU Handout, and GIS Zoning Resources under the planning and building webpages and under a centralized ‘Development Resources’ webpage (https://poway.org/260/Development-Resources) now prominently linked from the City’s homepage. New Single-Family Residence on a Vacant lot on Corte Lomas Verdes On January 14th, a Minor Development Review Application was submitted to construct a new 4,484 square-foot single-family residence with an attached 1,010 square-foot garage on a vacant lot located on Corte Lomas Verdes in the Rural Residential C zone. Tenant Improvements at 12131 Community Road (Oasis Materials) On January 19th, a tenant improvement permit was issued for Oasis Materials located at 12131 Community Road. Oasis Materials manufactures high-performance ceramic heaters used in semiconductor, consumer, medical, defense and aerospace applications. CAPITAL IMPROVEMENTS Welcome to Poway Sign Replacement Project The project bid was advertised this week. This project will replace the new sign on Poway Road that was damaged by an auto accident. Bids are due on February 9th. 2022 Street Maintenance Project Public Works and Development Services have completed the inspection of all the City streets in Zone 5. The Zone 5 project construction is anticipated to be completed this summer. Zone 5 includes Poway Road between Community Road and Highway 67 along with those streets north and south of Poway Road within those limits. Zone 5 also includes Community Road from Poway Road to Stowe Drive. Zone 5 is one of the larger zones and has many challenges for completing work on Poway and Community Roads. Staff has reached out to contractors discussing the recent increases to material cost in order to keep the project scope within the project budget. Director’s Notes January 26, 2022 Page 2 Carlson and Springvale Channel Rehabilitation Project The design work on this project is complete. This project includes rehabilitation of two existing deteriorated concrete drainage channels. One channel is located in an easement between homes from Springvale Street to Garden Road near Standish Drive and the other channel runs parallel to Carlson Street between Carlton Court and Twin Peaks Road. Staff is routing the project documents for internal quality control review prior to the project being advertised for bids. Annual Valve Replacement The project will replace water valves in fourteen locations throughout the City that are not functioning properly. Bids were opened January 18th and the apparent low bid from M-Rae Engineering was within the engineer’s estimate. Contract award is scheduled for consideration by the City Council on February 15th.      Reservoir Overflow Retrofits   This project will retrofit the overflow pipe on four different reservoirs to add a compliant air gap that meets the requirements of the Department of Drinking Water. The 100% design plans are expected to be submitted this week. This timing complies with the City's commitments to the Department of Drinking Water. LAND DEVELOPMENT Smithers Properties City staff received the 1st submittal of a boundary adjustment application to revise the property line between two parcels located on Paseo De La Huerta. Poway Town and Country Drive-Thru Coffee Shop City staff received the grading mylar plans and required grading securities and fees needed prior to grading permit issuance for the development of a drive-thru coffee shop in the Poway Town and Country Shopping Center. Staff has approved the grading mylars and returned the plans for the applicant to provide the print package. Once the package is received, staff will route the plans to inspection and issue the grading permit. Funderburg Residence City staff received the 2nd submittal of a grading plan for a proposed single-family residence on Summit Circle. North County Soccer Park City staff received the 2nd submittal of a grading plan for the turf replacement proposed within the floodway at the North County Soccer Park on Espola Road. Scheinblum Residence City staff received and approved a construction change revising the grading along the driveway for a proposed single-family residence on Heritage Drive. The construction change also approved a revision to the angle of a drainage discharge location at one of the water quality basins. Garden Road City staff received the signed Encroachment Agreement back from the property owner to allow a new non-illuminated marquee sign within the right-of-way at an existing office building at 14231 Garden Road. The right-of-way at the entry of Garden Road from Poway Road is unusually close to the existing sidewalk and street preventing any area for the office building to allow for a sign installation within private property. Staff has requested the recording fees from the applicant and the agreement has been routed for City staff signatures. Once both items have been received, the agreement will be recorded with the County Recorder’s Office. Director’s Notes January 26, 2022 Page 3 Hidden Valley Ranch City staff returned comments on the 10th review of the Final Map for the 40-Lot Subdivision on Old Coach Road. Tenth Street City staff returned comments on the 3rd submittal of the proposed vacation of Tenth Street, an existing public right-of-way west of Pomerado Road which has never been utilized as a public road and has not been developed to public road standards. There is an existing private road easement known as Leona Lane running alongside the Tenth Street right-of-way, which would still be utilized for access for property owners Fairfield City staff received the 3rd submittal of the rough grading plans and the 4th submittal of the final map for the Fairfield mixed-use redevelopment project on Poway Road. The Farm City staff received the 1st submittal of the precise grading plans for the subdivision taking place at the Stoneridge Golf Course property. Poway Honda Inventory Lot City staff received the 3rd submittal for the street improvements required as a part of the Poway Honda Inventory Lot redevelopment project on Poway Road.  Improvements include eliminating a driveway to the lot from Poway Road and revising the existing sidewalks, driveways, and pedestrian push buttons so that they are compliant with accessibility standards.   St. Bartholomew’s City staff has received the proposed as-built drawings for the grading work done at St. Bartholomew’s Episcopal Church on Pomerado Road for review and approval. Eschbach Residence City staff has returned comments on the 3rd submittal for a boundary adjustment between two properties on Joyas Court. Private Recreations Facility City staff has received the 1st submittal for a grading plan for the development of a private recreational facility as a part of an existing single-family residence on Biscayne Place. Twin Peaks Plaza City staff has received the application for an encroachment of Electric Vehicle Charging Stations to be located within a City Utility Easement in the Twin Peaks Shopping Plaza. STORMWATER Water Quality Improvement Plan (WQIP) Annual Reports City staff is currently reviewing the final draft of the annual reports for both watersheds that the City is located within (San Dieguito and Los Peñasquitos). Final comments are due this week. Comments will be incorporated into the final documents and then submitted to the Regional Water Quality Control Board next week. These annual reports cover two different reporting periods: July 1, 2020 through June 30, 2021 for the Jurisdictional Runoff Management Plans and WQIP strategy implementation; and October 1, 2020 through September 30, 2021 for monitoring and assessment programs. Director’s Notes January 26, 2022 Page 4 Los Peñasquitos Water Quality Improvement Plan (WQIP) Update City staff is reviewing the final draft of the updated WQIP for the Los Peñasquitos Watershed. This update was required in response to the comment letter received in September 2020 from The San Diego Regional Water Quality Control Board after they reviewed the 2018-2019 WQIP Annual Report. The comment letter stated that the Los Peñasquitos Watershed Copermittees (City of San Diego, County of San Diego, City of Poway, and City of Del Mar) are required to update the WQIP in order to demonstrate compliance with the first interim Sediment TMDL utilizing an acceptable method. Comments on this final draft are due this week for incorporation into the final document and submittal to the Regional Water Quality Control Board next week. Los Peñasquitos Lagoon Restoration Project The City of San Diego provided an updated construction cost breakdown for the possible project changes. The City of San Diego Engineering and Capital Project staff responsible for the design of the project, previously presented an update on the project’s current design, schedule and anticipated construction phase. They informed the Copermittees that they anticipate an increase in the project’s restored acreage due to an increase in excavation quantities for restoration to reduce channel elevations in order to reach the needed salinity levels. Excavation quantiti es would also increase to improve floodplain enhancement efficiencies. This all results in an increase in the cost of the construction phase of the project. The City of Poway’s portion would increase from the agreed upon $6.9M to $12.4M. INSPECTION Scheinblum Residence Heritage Drive (G21-0008) - Work on the grading for this single-family residence has begun. A keyway inspection for the new slope was conducted. Inspection found that the contractor was using a revised set of drawings that was not reviewed or approved by the City. The contractor was informed that they are proceeding at their own risk until a construction change has been approved. The contractor was informed that the bio basins/silt basins do need to be installed early as we are in the rainy season. The contractor acknowledged the requirement. Poway Commons Poway Road (STI20-002) (G19-0011) - The contractor completed the walls and the ADA pedestrian ramp and stairs from Community Park to the new subdivision. The contractor is currently working on buildings 13 thru 16 and 27, all of which are expected to be complete in March. Ramirez Residence and Accessory Dwelling Unit Del Poniente Road (G21-0006) - Grading continues and both keyways have been excavated, inspected, and approved. Fill placement and cutting of the single cut slope continues. The contractor started working on the keystone wall on the west side of the property placing the leveling course and then installing 8” x 18” keystone units with geo grid. Beeler Creek Restoration Kirkham Way (G20-0014) - The contractor resumed grading after a week of wet weather, basically tilling and drying on-site materials. The Contractor continues importing materials for sound berm fills. Additional BMPs were installed including rock check dams in creek areas, existing BMPs were refreshed, and restoration of the creek continues. Saint Bartholomew’s Church Pomerado Road (G21-0004) - The final job walk has been conducted. A few minor items were identified and the contractor has already addressed them. With these items complete the final occupancy will now be signed and the project file delivered to the project manager for close out. Red line drawings are to be turned in. Director’s Notes January 26, 2022 Page 5 The Farm Stoneridge County Club Lane (G21-0001) – The removal of existing vegetation in the northeast portion of the site is complete, and removal of unsuitable soil continues. The first of many keyways have been made for lots 134, 135, 136, and 137. The soil technician is on-site to observe, test and report. A site meeting took place to discuss allowing the contractor to add a water meter to the San Diego County Water Authority (SDCWA) line. SDCWA staff are working with the contractor on the request. Fallen trees have been and continue to be turned into mulch. Pomerado Road SDGE 16” Gas Main Conversion Pomerado Road between Ted Williams and Scripps Poway Parkway (RW21-0126) - Crew #1 - The contractor continues working on Pomerado Road north and south of Old Pomerado Road to Stowe Drive. The contractor continues grinding and recessing plates and installing and welding the 16” gas main. Crew #2 - The contractor continues trenching and shoring for 16” gas main, installing and welding of 16” gas main, placement of 2-sack slurry and base pave on Pomerado Road northbound between Vaughan Road to Glen Oak Drive. Crew #3 - The contractor has installed the casing pipe between the boring pit and the receiving pit for boring underneath the box culvert on Pomerado Road at Robison Blvd. They are currently installing the 16” gas main inside the casing, heading northerly. The contractor continues to de-water at this location. Director’s Notes January 26, 2022 Page 6 Coleman / Griswold Residence and Accessory Dwelling Unit Dos Amigos Trail (G20-0016) - The contractor continues to work on the home. The contractor has completed the installation of the upper and lower brow ditches. The contractor is working on the first bio-basin near the entrance to the project. Fairfield Demolition Poway Road (DR20-002) - Demo of the strip mall, bowling alley, and other buildings are complete. All hazardous material was removed and properly disposed of prior to demo. The contractor is now working on removal of all concrete and asphalt improvements. This week the contractor completed the final of three water line abandonments. SCHEDULED ROAD/LANE CLOSURES  Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both directions for work related to the Espola Road Safety Improvements Project.  Possible lane closure on Poway Road between Tarascan Drive and Carriage Road, and Tarascan Drive between Wanesta Drive and Poway Road both in directions for work related to the Poway Commons project.  Possible lane closure on Pomerado Road from Stone Canyon Road in both directions to Scripps Poway Parkway and on Scripps Poway Parkway in both directions from Pomerado to the western City limits for work related to the SDG&E gas main installation project. 1 of 2 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Aaron Beanan, Director of Finance DATE: January 26, 2022 SUBJECT: Finance Department Director’s Notes Finance • FY 2021 SANDAG TransNet audit is ongoing. • FY 2023 Personnel Budget and CIP Request Forms from departments are due January 28. Information Technology • Hardware Replacements - City storage replacement project to replace storage and backup hardware at City Hall and Public Works will begin the following week. The storage hardware is still awaiting arrival as it is on backorder with HP. • EnerGov - Go-Live for the application is tentatively scheduled for February 22. • EnergGOV/Tyler Cashiering - Implementation of Payment Arrangements within NorthStar continues. General Support Services Bids: BID Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded Bid Awarded Vendor Council Award Date BID-22-001 Booster Pump Replacement 1/12/22 N/A $102,000 TBD TBD TBD BID-22-002 Hazardous Waste Storage Units Removal and Replacement 1/26/22 N/A $509,000 TBD TBD 3/1/22 BID-22-003 Water Valve Replacement Project 1/18/22 $280,000 $319,480 $286,030 M-Rae Engineering 2/15/22 2 of 2 BID Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded Bid Awarded Vendor Council Award Date BID 22-004 Welcome to Poway Sign Replacement Project 2/9/22 $40,000 $70,000 TBD TBD 3/1/22 BID 22-005 Caustic Soda Tank Rehabilitation 3/3/22 $60,000 $60,000 TBD TBD 4/5/22 Requests for Proposals: RFP Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded RFP Awarded Vendor Council Award Date RFP 22-003 PCPA Architectural and Engineering Design Services 8/27/21 N/A $500,000 $467,000 Sillman Architects TBD RFP 22-011 Trucking and Operator Services 1/25/22 N/A $475,000 TBD TBD TBD RFP 22-012 Door Inspection, Maintenance and Repair Services 1/18/22 N/A $15,000 TBD TBD N/A RFP 22-013 Graphic Artist Consulting Services for the Community Services Guide 12/14/21 N/A $15,560 TBD TBD 3/21/22 RFP 22-016 Design Services for the Treated Water Facilities Project 1/26/22 N/A $2,144,553 TBD TBD 3/15/22 RFP 22-017 Design Services for SDCWA POW-5 Turnout and Flow Control Facility Project 1/26/22 N/A $2,144,553 TBD TBD 3/15/22 RFP 22-018 As-Needed Geotechnical Services 12/14/21 N/A N/A (funded by private projects) As-Needed Ninyo & Moore and NOVA Services, Inc. 2/15/22 0 5 10 15 20 25 New Business Inspections Non Permitted Facilities (Educational, Apartments, Government) Permit Inspections and Re-Inspections Project Inspections (Fire Alarm, Fire Sprinkler, Kitchen Hood&Duct) Fire Inspections 01/10/22-01/23/22 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Scott Post, Interim Fire Chief DATE: January 26, 2022 SUBJECT: Fire Department Management Staff Notes FIRE ADMINISTRATION 1 Attended budget kick-off meeting on January 19th. 2 Submitted Dixie Fire mutual aid reimbursement invoice to Cal OES. 3 Attended City Council meeting on January 18th. 4 Completed a large public records request from the San Diego Taxpayers Association. FIRE PREVENTION Activity between 01/10 - 01/23 FIRE PERMIT PLAN CHECKS Ekiko Residence Fire sprinkler system – Overhead rough and hydro - Approved PROJECT PLAN REVIEWS 15644 Pomerado Rd. Business Condo Conversions - Approved LICENSE REVIEWS Poway-Midland Railroad Business License - Approved Administrative Remedy Letter (ARLs) 2 Business License Reviews 6 Plan Reviews 12 Inspections 17 Site Visits/Consultations 4 FD Management Staff Notes Page 2 FIRE INSPECTIONS General Atomics A26 Annual Fire Inspection - Approved FIRE CONSULTATIONS Whitmore Residence/Umbria Way Reviewed corrections with applicant for MDRA21-017 FIRE PREVENTION ACTIVITIES (MISC) Villa de Vida Fire Alarm Electric Door Release - Approved EMS / TECHNOLOGY 1 Submitted paramedic medication pricing updates for January 2022 to Wittman Enterprises. 2 Provided NarcBox and controlled substance policy training during new hire orientation. 3 Completed and submitted Poway FD 2021 CARES cardiac arrest registry reports. 4 Attended Base Station Physicians Committee and Prehospital Audit Committee meetings. OPERATIONS 1 Attended San Diego County Operations meeting. 2 OES 421 repaired water tank and servicing completed. 3 Fire Station 1 kitchen sink water pipe repaired. 4 One new lateral-hire firefighter/paramedic completed orientation and began shift work. Between Monday, January 10th and Sunday, January 23rd, the Fire Department responded to 172 incidents. FD Management Staff Notes Page 3 Between Monday, January 10th and Sunday, January 23rd, personnel completed 520 hours of training and activities. Topics included 216 hours of Company Training, 127 hours of Driver/Operator Training, and 124 hours of Facility Training. DISASTER PREPAREDNESS Fire Department Photo Highlights TRAINING / SAFETY 1 Hosted a Firefighter Testing Center and had approximately 140 candidates participated. 2 Level 2 training PowerPoints delivered to crews on rapid intervention crew, thermal imaging, and firefighter survival training. 3 Probationary Firefighter testing on hoselays and ladders. TRAINING & PROFESSIONAL DEVELOPMENT HOURS 01/10/22 -01/23/22 January 10 -Participated in call with CalOES regarding Hazardous Tree Mitigation Grant January 11 -Participated in San Diego County CERT Program Manager’s call January 13 –Meeting with Chief Post to discuss the Hazard Mitigation Plan January 14 –Meeting with staff from County of San Diego Office of Emergency Services (OES) to discuss the Hazard Mitigation Plan January 19 –Attended the Budget Kickoff call January 19 –Participated in a call with County OES to discuss the Hazard Mitigation Plan January 20 –Participated in a call with CalOES to discuss the "Prepare California"(PrepCA) Jumpstart Program COVID 19 Support (Daily) •Manage EOC Briefings •Monitor WebEOC •Monitor County/State Briefings •City Liason with County of San Diego Office of Emergency Services and CalOES •Prepare FEMA reimbursement documents CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Jodene Dunphy, Director of Human Resources & Risk Management DATE: January 26, 2022 SUBJECT: Human Resources & Risk Management Department Director’s Notes HUMAN RESOURCES New Hire Name Position/Title Department Start Date Matt Knowles Firefighter/Paramedic Fire 1/3 Promotion Name Position/Title Department Start Date Jesus Matias Parks Maintenance Crew Leader Public Works 1/10 Luis Mendoza Water Treatment Plant Operator Public Works 1/10 Current Active/In Progress Recruitments No. Dept. Title Type Opened Closed/Close 1 CS Lifeguard Part-Time Temporary 11/10 2/13 2 CS Park Ranger Part-Time Regular 1/24 2/13 3 CS Recreation Coordinator Full-Time Regular 12/1 12/12 4 CS Recreation Leader I Seasonal 11/23 2/23 5 CS Recreation Leader II Seasonal 12/14 3/13 6 DS Code Compliance Officer Full-Time Regular 11/1 11/22 7 DS Engineering Technician Full-Time Regular 1/12 1/30 8 DS Senior Administrative Assistant Full-Time Regular 11/4 11/21 9 FIRE Fire Chief (Teri Black) Full-Time Regular 10/22 11/21 10 FIRE Fire Engineer/Paramedic Full-Time Regular 1/10 1/30 11 FIRE Firefighter/Paramedic Full-Time Regular 9/10 Continuous 12 LEG Records Technician Full-Time Regular 12/17 1/7 13 PW Parks Maintenance Worker I/II (Closed/Promotional) Full-Time Regular 1/19 1/26 14 PW Seasonal Construction Maintenance Worker Full-Time Temporary 11/23 12/19 15 PW Water Utilities Worker Full-Time Regular 10/27 11/21 Upcoming Recruitments No. Dept. Title Type Open Close 1 CS Front of House Assistant Part-Time Temporary TBD TBD 2 CS Stage Technician Part-Time Temporary TBD TBD 3 PW Management Analyst Full-Time Regular TBD TBD 4 PW Utility Systems Technician Full-Time Regular TBD TBD CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Eric Heidemann, Director of Public Works DATE: January 26, 2022 SUBJECT: Public Works Department Bi-Weekly Report (January 10, 2022 – January 23, 2022) Work/Description Units Location/Description OPERATIONS Street Maintenance Asphalt Repairs (sq. ft.) 68 Installed an asphalt roll berm on Sagewood Drive (60 feet). Repaired eight potholes on Poway and Espola Roads. Inspected Poway and Community Roads for Zone #5 asphalt repairs. Debris Removal 2 Removed glass debris from Midland and Espola Roads and an illegally dumped pile of mulch from Chabad Way. Concrete Repairs (sq. ft.) 225 Replaced a sidewalk and driveway apron in Zone #6 (45 sq. ft.). Replaced sidewalks in Zone #5 (30 sq. ft.). Eliminated sidewalk trip hazards in Zone #5 (70 sq. ft.). Replaced sidewalk, curb and gutters in Zone #8 (80 sq. ft.) Signs 7 Relocated a sign on Poway Road (grade area) and on Community Road. Replaced four signs that failed reflectivity in Zone #5. Repaired a speed limit sign and pole that was knocked down in Zone #4. Vegetation 2,505 Cleared sidewalk vegetation at Chabad Way (5 feet). Performed weed abatement on Espola, Poway, and Garden Roads (2,500 feet). Stormwater & Flood Control Martincoit Box Culvert cleaning 1 Storm Water crews prepared the area and removed large deposits of sediment obstructing flow in and around the Martincoit box culvert. Crews did a great job coordinating efforts during school traffic. Vactor Request/Trash Capture 15 Crews cleaned 12 inlet trash capture devices and installed and cleaned other areas including a fully obstructed storm pipe at the softball parking lot off of Aubrey. Public Works Department Report – January 26, 2022 Page 2 Work/Description Units Location/Description Crosthwaite MHY Screen and Auction 4 Crews helped with the clean-up at Crosthwaite Materials Handling Yard including loading boats for auction, screening storm water spoils for transport, workstation improvements, trash and debris removal. Graffiti 2 Crews covered two locations at Martincoit box culvert and in Rattle Snake Creek at the southwest corner of Hilleary Park. Assist with interview panel 1 The Storm Water Lead participated in interviews at another city. Vehicle & Equipment Maintenance Work Orders 17 Scheduled/Unscheduled 8/9 Red Fleet Work Orders 2 Red Fleet Scheduled/Unscheduled 1/1 Facilities Maintenance Electrical & Lighting 1/2 Responded to electrical failures and a light out at Pump Station #14. Plumbing/HVAC 8/5 Cleared clogged sinks for the captain and crew areas at Fire Station #1, Fire Station #2 and Fire Station #3 and added a water diversion strip in the shower. Repaired toilets at Lake Poway and a broken faucet at the Dog Park. Repaired a pressure pump at the PCPA. Miscellaneous 5/6 Installed locks on the ballfield lights at Starridge Park. Installed a permanent curtain rod fixture at Templar’s Hall. Installed a new latch in the Arbolitos Park men’s room. Fixed the wall controller for Fire Station #1’s apparatus door. Repaired the entrance fascia on a men’s room at Lake Poway. Contract Inspections 13 Inspected LMD’s 86-2A and B and 86-3A. Performed bus stop inspections in north Poway. Investigated a water leak at Ted Williams Parkway - irrigation valve was passing water. Met with BrightView to discuss Scripps Poway Parkway medians rehabilitation work. Met with Steven Smith to discuss changing from overhead to drip irrigation at the Library and Sheriff’s Station. Opened bids for a booster pump replacement project. Processed invoices. Attended a Target Specialties webinar. Removed a tree that was severely leaning from Scripps Poway Parkway. Removed trash from Twin Peaks Road. Investigated a resident request to trim shrubs that were obstructing view of Public Works Department Report – January 26, 2022 Page 3 Work/Description Units Location/Description oncoming traffic, will have BrightView trim the shrubs. Conducted annual fire alarm inspections at Kumeyaay and Crosthwaite Materials Handling Yard. Customer Inquiries 8 Streetlight Issues 1 Whitewater Drive Traffic Signal / Emergency 4 Casa Avenida; Twin Peaks Road and Espola Road, Midland Road and Twin Peaks Road, Midland Road and Poway Road. USA Mark outs 2 Pomerado Road and Glenoak Road, Old Coach Road and Espola Road Service Requests/Work Orders 2 Repaired lights that were out at Lake Poway Park and at the Water Treatment Plant. Work Orders Completed / In Progress 14/13 Parks, Trails & Landscape Maintenance City Owned Properties - Checked out a resident’s concern about brush on York Avenue properties; will address when we can safely cross the creek. Community Park - Addressed multiple incidents of graffiti and vandalism. Returned bleachers that were used for the Winter Festival snow hill. Cleaned-up following Winter Festival. Garden Road Park - Covered short staffing for two weeks. Repaired a water line, fencing, backflow and street sign that were broken in a vehicle accident. Hilleary Park - Trimmed back the acacia hedge and cleared the brow ditch of debris. Addressed multiple incidents of graffiti. Lake Poway Park - Trimmed back trees and shrubs along the Park/Water Treatment Plant fence line. Pressure checked irrigation water line repair and backfilled site. Assisted with an irrigation repair at Garden Road Park. Covered Valle Verde Park service for three days. Completed the brush removal behind the Community Services building. Old Poway Park - Cleared drains of debris and prepared for rains. Silverset Park - Covered staff shortages at Silverset, Garden Road and pocket parks for seven days. Capped ends of dog chewed drip irrigation line behind the pond/trail. Ordered a new park entrance sign. Removed a fallen tree limb with assistance from the Valle Verde crew. Public Works Department Report – January 26, 2022 Page 4 Work/Description Units Location/Description Starridge Park - Delivered a generator for the ball field lights, repaired a mainline break to the drinking fountain at the ball field. Miscellaneous Parks - Mowed and serviced the triangle at the Library, on Poway Road and Civic Center Drive. Miscellaneous Trails - Removed broken glass on the Twin Peaks Trail. Knocked down exposed rebar from an old water bar along the Lake Trail. New Trails Lead and Area Manager inspected the trails to determine which require attention. Emergency Response Emergency Response Callouts 5 Responded to an oil dump on Beeler Canyon Road, released locked-in park patrons after hours, turned on a residential water service, removed a speed limit sign from Pomerado Road investigated water waste - resident was emptying pool. UTILITIES Water Distribution System Operations Mark-Outs 67 Distribution Maintenance 74 Water System Shutdown 1 Trailwind Road Locate and Raise lids 2 Kirkham Way, Bowron Road Clear brush from around assets 12 Espola Road Customer Service Repairs: Leaks, AMS updates, non-ops. 0 Annual Test Reports 127 Backflows Tested 10 Large Meter Tests 0 Water Treatment Plant and Utility Systems Operations Lake Poway Rainfall (inches) Lake Poway and Poway Dam 931.3 Water Treatment Plant 9565. Plant shutdown completed to accommodate maintenance activities. Collection System Maintenance Sewer Mainlines Rodded (Vactor) Routine Mainline Rodding (l/ft.) 6,180 Monthly High Frequency Rodding (l/ft.) 0 Quarterly High Frequency Rodding (l/ft.) 0 Special Mainline Rodding (l/ft.) 0 Total Mainline Rodded (l/ft.) 6,180 Sewer Mainlines Inspected (CCTV) Routine Mainline Inspection (l/ft.) 0 Special Mainline Inspection (l/ft.) 0 Total Mainlines Inspected (l/ft.) 0 Public Works Department Report – January 26, 2022 Page 5 Utility Crew Task Count Annual Lateral Assessments 0 Bi-Annual Lateral Assessments 0 Laterals Inspected 3 Laterals Rodded 2 Laterals Repaired 4 Lateral Blockage Mitigation 0 SSO Spill Volume Estimation 0 Manholes Located 0 Manholes Raised 0 Manholes Inspected 0 Easement Maintenance 0 Customer Service 3 Total of Division Tasks Completed 49 Recycled Water System Recycled Site Inspections 2 Four-Year, Four-Hour Potable Cross- Connection Tests 0 Four Year, 24 Hour Recycled Irrigation Test 0 Annual Recycled Site Inspection 4 Customer Service 2 DRC Plans Reviewed 4 Total Completed Tasks 12 Fats, Oils, Grease (FOG) Program Business License Review 0 Site Inspection 0 FOG Permit Issued 0 Customer Service 1 Total of Completed Tasks 1 Water Infrastructure Improvement Plan Clearwell Bypass – Construction continues in the Public Works Maintenance Operations parking lot and at the Water Treatment Plant. Treated Water Connection- RFPs for design services for the POW5 flow control facility and the Treated Water Connection Facilities are due Wednesday, January 26. January 18, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:Michael Knobbe, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 1/7/2022 - 1/13/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 William D. Gore, Sheriff Arrested Name Violations Arrest Location 01/12/2022 ROHNER, MARY 11550 (A) HS - USE/UNDER INFL OF CONTROLLED SUBS (M) 16367 Martincoit Rd, Poway Category Arrests DUI 3 Misdemeanor 1 Total 4 Category Cases Felony 7 Misdemeanor 6 Total 13 Keeping the Peace Since 1850 Michael Knobbe, Lieutenant Poway Station Captain David M. Schaller, Poway Station Keeping the Peace Since 1850 January 25, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:Michael Knobbe, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 1/14/2022 - 1/20/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 William D. Gore, Sheriff Arrested Name Violations Arrest Location 01/14/2022 GREEN, MICHAEL 11378 HS - POSS CONTROLLED SUBS FOR SALE (F); 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M) 14057 Stowe Dr, Poway 01/14/2022 JUVENILE 12500 (A) VC - DRVG WITHOUT VALID DRVR'S LIC (M); 148 (A)(1) PC - OBSTRUCT/RESIST PEACE OFCR/EMER MED TECH (M) Poway 01/15/2022 JUPINA, VERONICA 243 (E)(1) PC - BATTERY:SPOUSE/EX SPOUSE/DATE/ETC (M) 14211 Primrose Ct, Poway 01/16/2022 DOMINGUEZ, EVELYN 10851 (A) VC - TAKE VEHICLE W/O OWNER'S CONSENT/VEHICLE THEFT (F) 15700 Pomerado Road, Poway 01/17/2022 SMITH, PAUL 10851 (A) VC - TAKE VEHICLE W/O OWNER'S CONSENT/VEHICLE THEFT (F); 11351 HS - POSSESS/PURCHASE FOR SALE NARCOTIC/CONTROLLED SUBSTANCE (F); 11352 (A) HS - TRANS/SELL NARCOTIC/CONTROLLED SUBS (F); 11378 HS - POSS CONTROLLED SUBS FOR SALE (F); 11379 (A) HS - 13626 Pomerado Road, Poway 01/17/2022 MARTINEZ, RUBEN 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 12339 Poway Road, Poway 01/17/2022 HILLMER, MATTHEW 11378 HS - POSS CONTROLLED SUBS FOR SALE (F); 11379 (A) HS - TRANS/ETC CONTROLLED SUBS (F); 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) 14823 Pomerado Rd, Poway 01/18/2022 CASEY, STEPHANIE 11550 (A) HS - USE/UNDER INFL OF CONTROLLED SUBS (M) 12255 Kirkham Road, Poway Keeping the Peace Since 1850 01/18/2022 JUVENILE 182 (A)(1) PC - CONSPIRACY:COMMIT CRIME (F); 459 PC - BURGLARY (RESIDENTIAL) (F); 487 (D) PC - GRAND THEFT:FIREARM/ANIMAL (Theft From Building) (F) Poway 01/18/2022 JUVENILE 182 (A)(1) PC - CONSPIRACY:COMMIT CRIME (F); 459 PC - BURGLARY (RESIDENTIAL) (F); 487 (D) PC - GRAND THEFT:FIREARM/ANIMAL (Theft From Building) (F) Poway 01/18/2022 JUVENILE 182 (A)(1) PC - CONSPIRACY:COMMIT CRIME (F); 459 PC - BURGLARY (RESIDENTIAL) (F); 487 (D) PC - GRAND THEFT:FIREARM/ANIMAL (Theft From Building) (F) Poway 01/19/2022 GONZAGA, ISMAEL 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 12969 Community Rd, Poway 01/20/2022 JUVENILE 211 PC - ROBBERY (F)Poway 01/20/2022 SCHWARTZ, TYLER 11350 (A) HS - POSS NARCOTIC CONTROLLED SUBS (M); 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) 13412 Pomerado Rd, Poway 01/20/2022 SNYDER, GREG 14601.1 (A) VC - DRVG WHILE LIC SUSP OR REVOKED:OTHER REASONS (M) 13750 Poway Rd, Poway Category Arrests Felony 8 Misdemeanor 7 Total 15 Category Cases Felony 14 Misdemeanor 5 Total 19 Michael Knobbe, Lieutenant Poway Station Captain David M. Schaller, Poway Station Keeping the Peace Since 1850