Item 2 - Approval of the January 18, 2022 Regular Meeting Minutes1 of 8February 15, 2022, Item #2AGENDA RE PO RT City of Poway DATE: TO: FROM: February 15, 2022 Honorable Mayor and Members of the City Council Carrie Gallagher, City Clerk ~ (858) 668-4535 or cgallagher@poway.org CITY COUNCIL SUBJECT: Approval of the January 18, 2022 Regular City Council Meeting Minutes Summary The City Council Meeting Minutes submitted hereto for approval are: • January 18, 2022 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the January 18, 2022 Regular City Council Meeting Minutes. Public Notification: None. Attachments: A. January 18, 2022 Regular City Council Meeting Minutes Reviewed/ Approved By: ·lJ '1MJ(: L------Wend~aserma n Assistant City Manager Reviewed By: Alan Fenstermacher City Attorney
2 of 8February 15, 2022, Item #2ATTACHMENT ANOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES January 18, 2022 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Present: Barry Leonard, Caylin Frank, Dave Grosch, John Mullin, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy; Public Works Director Eric Heidemann; Director of Community Services Audrey Denham; Interim Fire Chief Scott Post; Captain Dave Schaller, Sheriff's Department (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Mullin led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. PRESENT A TIO NS PUBLIC COMMENT Joe St. Lucas (via teleconference) spoke regarding home occupation permits. Yuri Bohlen (via teleconference) spoke regarding the Carriage Center demolition and questioned a timeline for new construction.
3 of 8February 15, 2022, Item #2City of Poway -Minutes -January 18, 2022 CONSENT CALENDAR Item 7. Poway Dam Emergency Action Plan was previously removed from the Consent Calendar. Motioned by Mayor Vaus seconded by Councilmember Frank to approve Consent Calendar Items 1 through 6 and 8 through 10. Motion carried by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Mullin, Frank, Grosch, Leonard, Vaus None None None None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Approval of the November 16, 2021 Regular City Council Meeting Minutes, December 7, 2021 Special City Council Meeting Minutes and December 7, 2021 Regular City Council Meeting Minutes 3. Adoption of Resolution No. 22-001 entitled "A Resolution of the City Council of the City of Poway, California, Finding and Declaring the Continued Existence of an Emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic" and Resolution No. 22-002 entitled "A Resolution of the City Council of the City of Poway, California, Allowing for The Continued Use of Teleconferencing for Meetings During the Covid-19 State Of Emergency, Pursuant to California Assembly Bill 361 (2021-2022)" 4. Approval of Consultant Agreements with Michael Baker International Inc. and Charles Abbott Associates, Inc. for As-Needed Plan Review Services; RFP No. 22-008 5. Acceptance of the FY 2021-22 Citywide Striping Project; Bid No. 21-013, with Safe USA, Inc., as Complete 6. Acceptance of the LED Street & Safety Lighting Conversion Project; RFP No. 19-025 with Tanko Lighting, Inc. as Complete 7. Poway Dam Emergency .~ction Plan Removed from agenda on 1/12/2022 8. Approval of Consultant Agreement with Balance Hydrologies, Inc. for Design Services for the Rattlesnake Creek 30% Design Project; RFP No. 22-014 9. Approval of Consultant Agreements with Right-of-Way Engineering Services, Inc. and NV5, Inc. for As-needed Land Surveying Services; RFP 22-015 10. Adoption of Resolution No. 22-003 entitled "A Resolution of -the City Council of the City of Poway, California, to Increase the Budgeted Full Time Equivalent (FTE) Level Of The Regular, Part-Time Park Ranger Position In The Community Services Department From 0.48 FTE To 0.50 FTE" Mayor Vaus reordered the agenda to hear COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS at this juncture. 2
4 of 8February 15, 2022, Item #2City of Poway -Minutes -January 18, 2022 ORDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION Mayor Vaus reordered the agenda to hear Item 11 after Item 12. 11. Second Reading and Adoption of Ordinance No. 851 entitled "An Ordinance of the City Council of the City of Poway, California, Approving Specific Plan Amendment 21-002 to the Old Coach Golf Estates Specific Plan to Transfer Development Rights of Four Single-Family Residential Lots Included in Tentative Tract Map (TTM) 06-02 to a 15.6-Acre Remainder Parcel to be Developed with Six Single-Family Residential Lots, Establish Development Standards for a Proposed Subdivision and Preserve Open Space." No speakers. Motioned by Councilmember Leonard seconded by Deputy Mayor Mullin to adopt Ordinance No. 851 entitled "An Ordinance of the City Council of the City of Poway, California, Approving Specific Plan Amendment 21-002 to the Old Coach Golf Estates Specific Plan to Transfer Development Rights of Four Single-Family Residential Lots Included in Tentative Tract Map (TTM) 06-02 to a 15.6-Acre Remainder Parcel to be Developed with Six Single-Family Residential Lots, Establish Development Standards for a Proposed Subdivision and Preserve Open Space." Motion carried by the following roll-call vote: Ayes: Mullin, Frank, Grosch, Leonard Noes: None Abstained: Vaus Absent: None Disqualified: None PUBLIC HEARINGS: Mayor Vaus reordered the agenda to hear Item 12 after COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS. 12. Post 2020 Census Redistricting Process -Third Public Hearing Mayor Vaus opened the Public Hearing at 7: 15 p.m. City Attorney Alan Fenstermacher (via teleconference) presented the report along with a PowerPoint presentation. He stated that two initial public hearings were held on November 16 and December 7, 2021 to take public comment on the process and discuss the process along with the census results. He spoke regarding the requirement to reconsider the City's current redistricting map following every decennial census. He explained that tonight's public hearing is the first of two intended to discuss the map. He reminded Council of federal and state requirements for the map and other traditional redistricting principles noting that the current map remains in compliance with all legal requirements. He noted that final public hearing is scheduled for February 1, 2022, followed by first reading of the proposed ordinance. He further 3
5 of 8February 15, 2022, Item #2City of Poway -Minutes -January 18, 2022 explained that the described timeline would allow for the map to be fully adopted by prior to the April 17, 2022 deadline. Public Comment: Peter Neild spoke regarding concerns over certain district boundaries on the current map. Yuri Bohlen spoke in support of re-adopting the current map. End of Public Comment. Mayor Vaus closed the Public Hearing at 7:23 p.m. By consensus, Council directed staff to continue with the process and proceed with the recommendation as presented. STAFF REPORTS Mayor Vaus reordered the agenda to hear Item 13 after item 11. 13. A Resolution Approving an All-Way Stop Control at the Intersection of Martincoit Road and Stone Canyon Road City Engineer (via teleconference) Melody Rocco presented the item along with a PowerPoint presentation. She stated that staff received a request along with a petition to install an All-Way stop control at the intersection of Stone Canyon and Martincoit Rd. The petition met City requirements, and an engineering analysis of the intersection was completed. This same intersection had been previously analyzed at the request of Council in 2013 based upon concerns of speeding identified in the 2013 Engineering and Traffic survey. In 2013 and 2014 staff brought forward recommendations supported by the Traffic Safety Committee to install an All-Way Stop Control. The Council did not approve the recommendation but rather directed staff to analyze traffic calming measures. Restriping was completed, additional signage added, pavement legends and a flashing beacon with warning signs were installed. Ms. Rocco added that a new speed survey and traffic counts were taken· in 2021, and conditions were found to support the California Manual on Uniform Traffic Control Devices guidelines for "May Conditions" to install a stop sign due to their classifications of equal traffic volume, similar speed, and sight distance. The Traffic Safety Committee again voted to support the installation of an All-Way Stop Control. The following speakers submitted email correspondence in opposition to the All-Way Stop Control; Ted Reynolds, Gary Holden, Bob Shutter, Archie Pavek, Jerome Markus, Nikki Frampton, Jill Underwood, Jerry Markus and Ron Fisher. The following speakers submitted email correspondence in support to the All-Way Stop Control; James Ludwig, Gayle Fetsch, Mike Kelsey, Alicia Flohs, Tim Vanderveen, Judith LaBarbera, Jessica Studarus, Anonymous, Joyce Hoffman, Diana Berti, Tammy Trust, Kay Williams, Robyn Weller, Nicole Callaway, Melicent Tandra, Kerry Spark, Laura and Ray Walton, Ellen Kohls, Pam and Raj Kirpalani, Cathy Bishop, Janice Schock, Stephanie Dunnick, Nate Northup, Chuck Williams, Peter Hui, Robert Li, Pete Sievers and Grace Lieverman. 4
6 of 8February 15, 2022, Item #2City of Poway -Minutes -January 18, 2022 The following speakers submitted email correspondence neutral to the All-Way Stop Control; Don Laverty and Peggy Schultz. Public Comment: Larry Pollack spoke in support of an All-Way Stop Control; he noted both himself and his wife having been involved in two separate car accidents at this location. Anita Anders stated that due to the possibility of unintended consequences, she opposes the installation of an All-Way Stop Control. Gary Holden spoke in opposition of an All-Way Stop Control, he suggested alternatives can be considered. Coach Craig spoke in support of an All-Way Stop Control, he noted safety as a concern. Council discussion ensued regarding the effectiveness to alternatives to an All-Way Stop, and the lack of hard data to back up the existence of an actual problem at this intersection due to the lack of reported accidents at this location. Staff confirmed having no reported accidents at this intersection in the last eight years. In response to Council inquiry, Captain Dave Schaller, Sheriff's Department provided an explanation of a "call for service record". Council discussion ensued regarding the effectiveness of mitigation efforts. Motioned by Mayor Vaus, seconded by Councilmember Frank to adopt Resolution No. 22-004 entitled "A Resolution of the City Council of the City of Poway, California, Establishing an All-Way Stop Control at the Intersection of Martincoit Road and Stone Canyon Road." Motion failed by a 3/2 vote. (Leonard, Grosch, Mullin, No) 14. A Resolution Removing No Parking on the West Side of Old Pomerado Road in Front of Bette Bendixen Park City Engineer Melody Rocco (via teleconference) presented the item along with a PowerPoint presentation. She stated that staff received a request along with a petition to allow parking on the west side of old Pomerado Rd in front of Bette Bendixen Park. With the use of a map, she provided location details. She noted that staff conducted research and completed a field assessment of the area and it was concluded that the Sheriff's Department made the original request to approve a no-parking zone which City Council adopted by resolution in 1986. It has been determined that current road conditions and traffic patterns make it accessible to park in front of the park. In 2021, staff findings were presented to the Traffic Safety Committee who voted unanimously to support staffs recommendation to remove current parking restrictions. No speakers. Councilmember Frank stated that the park parking lot is shared with the VFW and noted that this solution for adding street parking will help parking concerns in the community. Councilmember Grosch voiced concern that allowing street parking may cause difficulties to patrons leaving the VFW parking lot. 5
7 of 8February 15, 2022, Item #2City of Poway -Minutes -January 18, 2022 Motioned by Mayor Vaus, seconded by Councilmember Leonard to adopt Resolution No. 22-004 entitled "A Resolution of the City Council of the City of Poway, California, Removing No Parking on the West Side of Old Pomerado Road in front of Bette Bendixon Park." Motion carried unanimously. 15. Final Needs Assessment for Community Park City Planner David DeVries (via teleconference) introduced PROS Consulting Inc., Vice President Neelay Bhatt (via teleconference) to present the item. Mr. Bhatt spoke regarding the process used to engage a number of different user groups in the community to identify top priorities. He added that the needs assessment included extensive research, analysis and a very extensive public outreach program. He credited the work by City staff resulting in high levels of public participation through the survey process. Mr. DeVries added that if adopted by the City Council this evening, the assessment will be used to prioritize future improvements to Community Park as a part of future CIP project programming, he noted that the results of this assessment would be used to prioritize projects and develop a long-term concept plan for implementing improvements that would be used to match up prioritize projects, with available funding each year with the CIP budget process. No speakers. Councilmember Grosch asked staff if passing a budget was necessary to meet the needs identified in the assessment. City Manager Hazeltine stated that Council approval is necessary to appropriate funding required for any improvements however some smaller improvements requiring lesser funding can be quickly identified in the 2022/23 FY Budget. He added that it would take many years to complete all the projects identified in the assessment. Councilmember Leonard reiterated some of the identified priorities and asked staff to provide options and costs associated with some of these improvements, he inquired on the availability of grant money. Deputy Mayor Mullin concurred with Councilmember Leonard and stated that rather than make urgency a priority, that staff return with options and budgeted amounts. Mayor Vaus concurred and asked staff to return with options for low hanging fruit in conjunction with a budget to accomplish these improvements. Motioned by Councilmember Leonard, seconded by Deputy Mayor Leonard to adopt the Final Needs Assessment for Community Park. Motion carried unanimously. WORKSHOPS: None. 6
8 of 8February 15, 2022, Item #2City of Poway -Minutes -January 18, 2022 COUNCIL-INITIATED ITEMS: None Mayor Vaus reordered the agenda to hear the following Item after the Consent Calendar. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) Councilmember Leonard noted having attended the grand opening of the Apollo Senior Apartment Complex on Poway Road; he added that the complex contains 44 units of affordable housing as part of the Poway Road Specific Plan. Councilmember Grosch added that the Friends of the Poway Seniors assisted a resident in need by providing her with furniture; he commented on and complimented staff on the City sponsored Winter Fest Event, he mentioned awaiting a construction schedule for the Outpost project, and noted having attended Carols by Candlelight. Mayor Vaus commented on Winter Fest and how it touches the lives of so many in the community including those with special needs. He added that the Apollo Senior Apartment Complex will be a nice addition to the affordable housing options in Poway and how it will benefit veterans. CITY MANAGER ITEMS: None. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) ADJOURNMENT The meeting adjourned at 8:37 p.m. in honor of Elitha Norling. 7 Carrie Gallagher, CMC City Clerk City of Poway, California