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Directors' Notes 02-09-22City Clerk’s Office Page 1 of 5 DATE: February 9, 2022 TO: Chris Hazeltine, City Manager FROM: Carrie Gallagher, City Clerk CONTACT: (858) 668 – 4535 or cgallagher@poway.org SUBJECT: City Clerk Notes (January 26 – February 8, 2022) Upcoming Agenda Deadlines Council Meeting Staff Reports Due Agenda Posted March 1 February 14 February 22 March 15 February 28 March 8 April 5 March 21 March 29 Legal Notices Order No. Project Title Publishing Date(s) Dept. 22-013 Welcome to Poway Sign Bid No. 22-004 1/27 & 2/03 DSD 22-014 Fire Station 2 Seatainer, MCUP21-004 2/03 DSD 22-015 TTM 22-002/Larchmont Street Subdivision Time Extension 2/03 DSD 22-016 PRV Station Maintenance Services; RFP 22-019 2/03 & 2/10 PW 22-017 An Ordinance Amending Title 16 of the PMC 2/03 DSD 22-018 2nd Reading Ord. 852 Redistricting Spanish 2/10 CMO 22-019 2nd Reading Ord. 852 Redistricting English 2/10 CMO 22-020 Intro of Ord. 853 Amending Sections 3.28.060, 3.28.070, 3.28.110, 3.28.120 and Adding 3.28.150 to Chapter 3.28 2/10 CMO 22-021 Caustic soda tank rehabilitation; Bid No. 22-005 2/10 & 2/17 DSD 22-022 City of Poway Janitorial Services; RFP 22-020 2/10 & 2/17 PW Public Records Requests Name Subject of Request Date Closed 2021-209 Newton, Stewart Records and correspondence between the applicable San Diego Metropolitan Transit System representative on council and any other person or entity at the Metropolitan Transit System between 2016 and present. 1/28/2022 2021-213 Newton, Stewart PROS consulting, Inc as well as any correspondence between the city and PROS consulting, Inc from 2015 until present. Extension notice sent City Clerk’s Office Page 2 of 5 Public Records Requests continued: Name Subject of Request Date Closed 2021-261 Desousa, Daniel Requesting copies of the following records which are in the possession of the City: 1. Any and all contracts between the City and the San Diego Humane Society to provide animal law enforcement and sheltering for the last five (5) years; 2. Any and all quarterly reports provided to the City by the San Diego Humane Society for the last five (5) years; 3. Any and all annual reports provided to the City by the San Diego Humane Society for the last five (5) years; 4. Any and all complaints made to the City by constituents of the City regarding the San Diego Humane Society for the last five (5) years; 5. Annual budget of the City for animal law enforcement and sheltering provided by the San Diego Humane Society. 1/27/2022 2021-266 San Diego Taxpayers Association Poway City Fire for FY18, FY19, FY20 & FY21 Audited financials, or if you are a department within a municipal government, expense actuals, including depreciation and interest expenses if any, for each FY and liability balances (e.g., debt on facilities, equipment, pensions, etc.) at the end of each FY - ISO calculation sheets for each FY - Number of calls in each FY - For fire incidents in these relevant years, response times and speeds/weights of each response - Number of employees in each FY - Number of stations in each FY - The zip codes you serve and if a particular zip code has the urban/ wildland interface within it - If you have it (okay if you don't), the total number of households and businesses protected in each FY (e.g., your department might have 1,000 households that could request your help and 80 businesses; in other words, not how many calls but how many potential customers) - If you have it (also okay if you don't, but pls tell me you don't have it): current capital assets as well as long-term capital plans, description of training programs, standards of service, any mutual aid agreements in place. If you have these above data divided by station (i.e., calls by station, costs attributable to each station for each FY), we'd welcome this too. If it isn't too hard to gather the same data all the way back to FY10, we'd appreciate that, as we may be able to then conduct an econometric analysis against insurance rates to determine statistically the actual influence you each have on homeowners insurance premiums or if insurance companies are arbitrarily increasing premiums. Extension notice sent 2022-013 Susan Wells Any and all for 14905 Garden Rd Poway CA 92064. 1. Copies of any active/current permits for plans to do work on the land, specifically the building of structures. 2. Copies of any code violations on the property, open/closed from January 1, 2020 through current (today 1/18/2022) specific to Poway Creek. 3. Copies of permitting for live stalk, type allowed, numbers allowed etc. 4. Drawings for any/all structures developed on the land. 1/26/2022 City Clerk’s Office Page 3 of 5 Public Records Requests continued: Name Subject of Request Date Closed 2022-014 EDI Consultants 12356 McIvers Ct Poway CA - How far back are records maintained by this Department? Are any violations or complaints on record? Are any emissions or discharge permits in effect for the property? Are any drinking water wells, septic systems, underground or above ground storage tanks, hazardous material storage, or releases on file for the property? Are there any enviro concerns such as lead- based paint, asbestos, or mold for the property? 1/27/2022 2022-015 Francisco Vargas Obtain copies of OPEN code violations anything that is still unresolved/Open as of January 18th of 2022, to be more specific single family residential properties that have been active for a long time, have fines or are abandoned. 1/28/2022 2022-016 National Due Diligence Services 12750 Gateway Park Rd / APN: 275-780-13-00 copies of any special permits, variances, resolutions or planned unit development restrictions that affect the site. any outstanding zoning code violations affecting the property. outstanding building code violations affecting the property. any outstanding fire code violations affecting the property. copies (electronic version if available) of the approved site plan. copies of the Certificate(s) of Occupancy for the property. If a Certificate of Occupancy is not available or does not exist, please confirm if this constitutes a code violation or will give rise to enforcement action. 1/28/2022 2022-017 Fenagh Engineering & Testing Copies of all RFP responses to the “As-Needed Geotechnical” Request for Proposals 22-018 1/28/2022 2022-018 Assi, Hani Espola Road Safety Improvements - phase 2. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) Extension notice sent 2022-019 Assi, Hani Espola Road Safety Improvements - phase 1. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) Extension notice sent 2022-020 Nally, Michael 13518 Cloudcroft. Ct. - information on permit B18-1272 AND/OR any records of permits requested/completed for the property from Jan 1, 1995 to Dec 31, 1995 and between Jan 1, 2020 and Jan 1, 2021. 1/28/2022 2022-021 Powers, Torrey 2018 Steve Vaus 700 forms your office gave me is missing pages schedule A-1 and C. Can you please send them or confirm that you do not have them on file. 2021 Steve Vaus 803 forms for Carol By Candlelight for every sponsor listed on the Website as well as any not listed on the website. Record of the emails/electronic submission of when he submitted each 803 form to your office. All 803's for 2020 by Steve Vaus for Carols by Candlelight 2/2/2022 2022-022 Deousa, Daniel The City Business License(s) for the San Diego Humane Society as required in the Animal Services Agreement between the City and the San Diego Humane Society. 2/3/2022 2022-023 Powers, Torrey 2019-2021 Parks & Rec and BRC Applications and 700's 2/3/2022 City Clerk’s Office Page 4 of 5 Public Records Requests continued: Name Subject of Request Date Closed 2022-024 Knowledge Splice Services Pvt Ltd Any open/active building permits and currently active code enforcement violations/open citations for the below property. Address: 13671 Comuna Dr Poway, CA 92064 2/3/2022 2022-025 Reden & Reden, APC 14950 Garden Road, Poway CA 92064. We request all permits from 1990 to 2005 related to the North/South easement of the Property. Additionally, we request any and all documents related to the North/South easement of the Property from 1990 to 2005. We request all building plans associated with the fire rebuild of the Property from the time period of 2002 to 2010. Kenneth J. French was the designated designer of the Property on the building permits. We request all documents related to the Property, which involve Kenneth J. French , including but not limited to, building plans, letters, emails, permits, etc. from 1990 to present. Finally, we request any recordings of the property related to the transfer of title of the Property from Zane Zawacki to Paul Hernandez in 2012. Extension notice sent 2022-026 Pacific Office Automation A copy of the current copier contract and the corresponding RFP to go along with it. If the City has a separate managed print services contract on the desktop printers, we would appreciate a copy of that contract as well. 2/7/2022 2022-027 Chambers Group Inc. Permitting status/information related to the Nighthawk energy storage development project 2/7/2022 2022-028 Jefferies, Allison Request original drawings or plans of the interior layout of my house, at 12654 Arabian Way, Poway, CA 92064, that is dated prior to 2012. Specifically, I'm looking for drawings/layout in the kitchen and living room to see what interior walls existed when first built in the 1960s. 2022-029 H&S Grooming Services LLC 12855 Pomerado Road Suite D Poway CA 92064. Find out all the other businesses that have been at this address. Not looking for specifics just Name, NAICS Description, and Years registered under the City of Poway 2022-030 Partusch, Kevin Please provide all records related to development or planning (potential violations, surveys, permits) for APN # 278-200-18-00. 2022-031 Calvillo, Santiago Permits & Grading information for APN 275-470-21-00; APN 275- 470-24-00; APN 275-260-28-00 all permits for Grading; drainage systems; Earth Cuts; land improvements from 1991-current. 2022-032 Kim, Junghee Franchise owner information (Owner, Address) for Verizon Retail: 13455 Poway Rd. 2022-033 Rescom 12750-12751 Gateway Park Road. Obtain information pertaining to any fire code violations or other known concerns/records at the property. Could you please respond to this e-mail and tell me if there are any violations/concerns/records in relation to this property? 2022-034 GG Homes Request both OPEN and CLOSED Residential Code Violations between January 1, 2022 and January 31, 2021. City Clerk’s Office Page 5 of 5 Public Records Requests continued: Name Subject of Request Date Closed 2022-035 Bacilla, Marianna 460's for period ending 12/31/2021 2/8/2022 2022-036 ERM, Inc. 13500 Danielson Street, Poway, CA 92064 - building permit records and certificates of occupancy. If the city has records of hazardous materials/wastes, USTs, ASTs, clarifiers, septic tanks, sump pumps, spills, cleanup, industrial waste, stormwater permits etc. (environmental related documents) 2022-037 Ohm Analytics We are conducting research on solar activity in the U.S. and would like access to the following data: 1. Issued Residential and Commercial solar (photovoltaic – PV) permits from 01/01/2022 to 01/31/2022. 2. The following data points: permit number, permit status, permit address, contractor, issue date, final date, permit type, sub-type, valuation (if available), work description. 3. If possible, please provide the reports in CSV or excel format. Please refer to our last request for more clarification 2022-038 Lin, Derrik History of any permit application for property at 14321 Twin Peaks Rd. Poway, CA 92064. 2022-039 Knowledge Splice Services Looking for any open/active building permits and currently active code enforcement violations/open citations for properties 13428 Utopia Rd Poway, CA 92064 & 13323 Red Cloud Ln Poway, CA 92064 2022-040 Feldman, Uri Please provide me with the Old Coach Planned Community Development Plan as of November 8, 1988 2022-041 Jaiswal, Manoj Provide layout & plan for our new property 12957 Golden Way 92064 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Audrey Denham, Director of Community Services DATE: February 9, 2022 SUBJECT: Community Services Department Bi-Weekly Report Upcoming Date Time Location U.S. Army Field Band and Soldier’s Chorus Concert Feb 12 7:00pm Poway Center for the Performing Arts Hiking for Fun and Fitness Feb 14 9:00am-11:00am Blue Sky Reserve Teen Backyard Movie Night Feb 19 5:00pm-9:00pm Community Park In the Park: Bubbles Feb 21 10:00am-12:00pm Community Park Spring Class Registration March 1 7:30am Online or In-Person at City Hall The 27th Annual Youth Fishing Derby kicked off with 80 families camping overnight and grabbing some helpful tips at the fishing seminar. At 6:00 a.m., 400 beaming faces hit the shoreline with poles in hand. The biggest trout weighed in at 2.1 pounds and the smallest at 1 pound. Participants in three age categories won prizes and there were plenty of raffles and a free hotdog lunch to keep the day exciting for everyone. Therese Verner, a legally blind artist, is now presenting her solo art exhibition at the Poway Center for the Performing Arts. “Visions of our World” will be featured in the lobby gallery until February 28. Kids shuffled their way through the Kid’s Night Out Let’s Get Sporty event at the Mickey Cafagna Community Center on February 4. The sports visors, DIY foosball tables, basketball Kendamas, football windsocks, and presentation of Ron’s Gone Wrong was a slam dunk for 54 participants. Spring is right around the corner and that means busily preparing for programs, swim lessons, classes, and camps! This work includes finalizing the Community Services Guide, entering classes into ActiveNet, contracting with instructors, hiring staff, and training. In the past two weeks, the older adult congregate meal program at the Mickey Cafagna Community Center served 114 delicious meals. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Bob Manis, Director of Development Services DATE: February 9, 2022 SUBJECT: Director’s Notes PLANNING Neighborhood Meeting for a Proposed 20-Lot Subdivision at 13667 Twin Peaks Road On February 22nd at 6:00 p.m., a neighborhood meeting is scheduled for Tentative Tract Map (TTM) 21-003 and Development Review (DR) 21 -002 which are applications for McKee Orchard, a 20 -lot single-family residential tract home subdivision of a 4.77 acre parcel at 13667 Twin Peaks Road . The property is zoned Residential Single Family -4 which has a maximum density of four dwelling units per acre. The developer, Cornerstone Communities, is requesting a residential density bonus by providing one home as an affordable housing unit. Cornerstone is also requesting reduced setback waivers. The subdivision is proposed to take access off of Holly Oak Way. Façade Remodel and Tenant Improvements at Twin Peaks Plaza On February 7th, the contractor for the façade remodel of the shopping cente r and the tenant improvements within the interior of the 44,686 square -foot Amazon Fresh building at 14837 Pomerado Road (formerly Atlas World Fresh Market) received a correction list of items needed prior to final occupancy approval. The City anticipates the contractor will finish these items soon. The work included a façade upgrade for many retail suites in the shopping center, an enhanced façade for Amazon Fresh, new accessible pedestrian crosswalks at the entrances from the street, and replacement of removed parking lot trees. Landscape Submittals for The Farm in Poway Landscape plan submittals were provided by Kevin McNamara for the dog park/amphitheater portion and by Lennar Homes LLC for the residential portions of The Farm in Poway project. The majority of the trees on the site have been removed and grading has commenced. Trees are anticipated to be replaced at a minimum 2:1 ratio. Three oak trees will be protected in place. Lennar also submitted architectural construction plans for several of the models for building plan check. The project is a 117 acre specific plan and includes 138 single -family homes and 22 twin homes (160 total units), as well as open space, agricultural, recreational, and retail uses. Tenant Improvements at Midland Orthodontics On January 31st, a tenant improvement permit was issued for Midland Orthodontics at 14021 Midland Road. New Accessory Dwelling Unit at 13409 Calle Colina On January 25th, a building permit was issued for a 943 square -foot ADU and a 257 square-foot patio cover at 13409 Calle Colina. New Accessory Dwelling Unit at 12829 Soule Street On January 27th, a building permit was issued for a 780 square -foot ADU garage conversion at 12829 Soule Street. Director’s Notes February 9, 2022 Page 2 CODE COMPLIANCE Sign Requirements for Advocacy Group at Corner of Twin Peaks Road and Pomerado Road Code Compliance and the Sheriff’s Department provided a courtesy notice to an advocacy group of demonstrators at the corner of Twin Peaks Road and Pomerado Road that had signage mounted in the right-of-way. The signage was unpermitted because it was mounted in the ground or tied to trees, etc. Holding signs is allowed. The responsible party on site was given a Courtesy Notice and the signs were removed. CAPITAL IMPROVEMENTS Water Treatment Plant Caustic Soda Tank Rehabilitation Project This project has been advertised and bids are due on March 3rd. Construction is anticipated to start in early May. Springvale and Carlson Channel Rehabilitation Project This project is in the final steps of pre-bidding, now routing for internal quality control. The project will be advertised on February 24th and bids will be due on March 24th. Construction is anticipated to start in mid-May. Reservoir Overflow Retrofits   This project will retrofit the overflow pipe on four different reservoirs to add a compliant air gap that meets the requirements of the Department of Drinking Water (DDW). The 100% design plans are scheduled for review by DDW this week. The construction contract will be publicly bid once the design is approved by the City Engineer and DDW. Sewer Line Repair and Replace (Pomerado Road at Stone Canyon Road) The contractor has begun the lining process of the existing sewer pipe in an easement off of Stone Canyon Road. The remainder of the project will be completed once City of San Diego issues a Traffic Control Permit to the contractor, which is tentative for this week. LAND DEVELOPMENT Funderburg Residence City staff provided comments on the 2nd submittal of a grading plan for a proposed single -family residence on Summit Circle. Within days the applicant resubmitted for 3rd review. Director’s Notes February 9, 2022 Page 3 Colburn Residence City staff received a submittal for the Certificate of Lin e and Grade for the proposed grading associated with a single-family residence on Cedar Ridge Court. The letter reflects the current elevations of the pad which is not representative of the approved grading plans. Staff reached out to the property owner and their Civil Engineer and explained that either more grading is required to match the approved grading plans, or a construction change revising the proposed elevations and removing the grading for a basement is required before the letter can be approved. Eschbach Residence City staff has notified property owners within the 500-foot radius of a boundary adjustment between two properties on Joyas Court. North County Soccer Park City staff issued comments on the 2nd review of the grading plan and issued the floodplain development permit for the proposed synthetic turf replacement within the FEMA regulated floodway and floodplain. Northcrest Lane City staff received the submittal of redlined record drawings and the s oil compaction report associated with the legalization of a grading violation that occurred at a property on Northcrest Lane. The redlined record drawings were not actually redlines nor were they on the record drawings. The submittal was a site plan of roughly drawn topography lines, therefore the City returned the submittal with comments and explaining the requirements for redlined record drawings. Sharp Hospice Home City staff has provided comments on the 1st review of the grading plan package for the proposed Sharp Hospice Home on Valle Verde Road . City staff has provided comments on the 1st review of the improvement plans for the proposed fire hydrant required for the Sharp Hospice Home proposed on Valle Verde Road. Fairfield Mixed Use City staff approved the onsite rough grading plans and has requested the submittal of final mylar plans for the proposed Fairfield mixed -use redevelopment project on Poway Road. Poway Commons City staff received a proposed construction change for the revised design of the triangle park at Civic Center Drive and Poway Road. Lyon Estates City staff received the 2nd submittal of the final map, grading plan and public improvement plan associated with the 10-lot subdivision at the end of Larchmont Drive. The 1st submittal of the open space easement and Biological Conservation Easement required for the project was also received. Scheinblum Residence City staff received the submittal for the Certificate of Line and Grade and the Soil Compaction Report for the single-family residence on Heritage Drive. STORMWATER Water Quality Improvement Plan (WQIP) Annual Reports City staff, along with the other Copermittees, submitted the 2021 WQIP Annual Reports for both watersheds that the City is located within (San Dieguito and Los Peñasquitos) to the Regional Water Quality Control Board. These annual reports cover two different reporting periods: July 1, 2020 through June 30, 2021 for the Jurisdictional Runoff Management Plans and WQIP strategy Director’s Notes February 9, 2022 Page 4 implementation; and October 1, 2020 through September 30, 2021 for monitoring and assessment programs. Los Peñasquitos Water Quality Improvement Plan (WQIP) Update City staff, along with the other Copermittees in the watershed, submitted the updated WQIP for the Los Peñasquitos Watershed to the Regional Water Quality Control Board. This update was required in response to the comment letter received in September 2020 from The San Diego Regional Water Quality Control Board after they reviewed the 2018 -2019 WQIP Annual Report. The comment letter stated that the Los Peñasquitos Watershed Copermittees (City of San Diego, County of San Diego, City of Poway, and City of Del Mar) are required to update the WQIP in order to demonstrate compliance with the first interim Sediment TMDL utilizing an acceptable method. Best Management Practice (BMP) Manual Along with the Annual Report submittals, City staff has submitted an updated BM P Manual for the Regional Water Quality Control Board (Regional Board) to consider. Toward the end of 2021, City staff contacted the Regional Board to request clarification on which types of street pavement projects are considered routine maintenance and therefore exempt from permanent BMP requirements. The Regional Board responded with comments to incorporate into the BMP Design Manual and resubmit for approval. If approved, both public and private streets undergoing routine maintenance will be exempt from the installation of permanent BMPs. Staff is now awaiting their approval before posting the revised manual to the City’s website. INSPECTION The Farm Stoneridge Country Club Lane (G21-0001& STI21-001) - OS Lot “U” and lot 137. The contractor performed removal and replacement of four feet of material and three feet of material for lots 135 & 136. The contractor continues excavation of rocky materials at lots 133 -137, and as rock is removed fill is placed. The contractor is stockpiling good material for use in fills and rocky materials for export. Tree root removal and processing of removed vegetated debris continues. Scheinblum Residence Heritage Drive (G21-0008) - Work on the grading for this single-family residence continues. During the beginning stages of grading, it was found that the contractor was using a revised set of drawings . A construction change was submitted and approved and plans have been received. The contractor is working on both bio-basins. Director’s Notes February 9, 2022 Page 5 Poway Commons Poway Road (STI20-002) (G19-0011) - The contractor completed the excavation and placement of the brow ditch between the existing homes on Wanesta Drive and the Poway Commons-owned parcel north of Poway Road. Work on the proposed buildings is set to begin in March. On the south side of Poway Road, the contractor is currently working on buildings 13 thru 16 and 27, all of which are expected to be complete in March. Ramirez Residence and Accessory Dwelling Unit Del Poniente Road (G21-0006) - Grading is ongoing, and fill placement and cutting of the single cut slope continues. Large boulders located within the cut slope are being broken and removed. The contractor started working on the keystone wall on the west s ide of the property placing the leveling course and installing 8” x 18” keystone units with geogrid. The contractor continues to place levels of geogrid and backfill. Beeler Creek Restoration Kirkham Way (G20-0014) - The contractor is working on import and grading at the sound wall and grading of the channel and the low flow channel portion. The contractor has begun grading the emergency access road. Townsend Accessory Dwelling Unit Oakstand Road (SW20-0168) - All work is complete, and the occupancy re quest form has been signed and file delivered to the project manager to be closed out. Town & Country Center Drive-Thru Coffee Shop Poway Road (G21-0005) - The preconstruction meeting for the grading and construction of a drive - thru coffee shop on Poway Road has been held. The owner and contractor have signed all applicable paperwork and construction is set to begin. Vinas Accessory Dwelling Unit Putney Road (SW21-0150) - The preconstruction meeting for this manufactured ADU has been held. Biscayne Place Wine Cellar Biscayne Place (MDRA 21-002) - The contractor has completed excavation to the bottom of wine cellar elevations. The contractor continues breaking hard ground between I -Beams for continued installation of the building structural support. The contractor has completed all steel cross members to secure the supports. Pomerado Road SDG&E 16” Gas Main Conversion Pomerado Road between Ted Williams Parkway and Scripps Poway Parkway (RW21-0126) Crew #1 - The contractor continues working on Pomerado Road southbound , both north and south of Stowe Drive. The contractor continues the process of excavating and installing the 16” gas main, placing 2 sack slurry and base paving south of Old Pomerado Road. The contractor is also working on the base paving and the temporary cap pave from just south of Poway Road to midway between Old Pomerado Road and Stowe Drive. Crew #2 - The contractor continues installation of the 16” gas main, placing 2 sack slurry and base pave on Pomerado Road northbound and southbound between Vaughan Road to Glen oak Road. Crew #3 - The contractor completed boring and installation of the 16” gas main and fiber optics on Pomerado Road northbound lanes at Robison Blvd. All work is complete and backfill has begun. Director’s Notes February 9, 2022 Page 6 Fairfield Demolition Poway Road (DR20-002) - Demo of all buildings, and concrete and asphalt surface improvements is complete. The contractor abandoned all onsite sewer, water, and storm drain lines. Last week during removal of the storm drain lines the contractor damaged a 3” gas main, closing down Poway Road in both directions for approximately two hours. SDG&E closed valves and capped the line, and the road was re-opened. SCHEDULED ROAD/LANE CLOSURES ➢ Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both directions for work related to the Espola Road Safety Improvements Project. ➢ Possible lane closure on Poway Road between Tarascan Drive and Carriage Road, and Tarascan Drive between Wanesta Drive and Poway Road in both directions for work related to the Poway Commons project. ➢ Possible lane closure on Pomerado Road from Stone Canyon Road in both directions to Scripps Poway Parkway and on Scripps Poway Parkway in both directions from Pomerado Road to the western City limits for work related to the SDG&E gas main installation project. ➢ Possible haul traffic on Poway Road between Carriage Road and Civic Center Drive for work related to the Fairfield Demolition project. 1 of 3 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Aaron Beanan, Director of Finance DATE: February 9, 2022 SUBJECT: Finance Department Director’s Notes Finance • FY 2021 SANDAG TransNet audit is ongoing. • FY 2023 Capital Equipment Replacement Schedules and New Program/Purchase/Contract Forms from departments are due February 17. Information Technology • Hardware Replacements - City storage replacement project to replace storage and backup hardware at City Hall and Public Works continues. • EnerGov - Go-Live for the application is tentatively scheduled for February 22. • EnergGOV/Tyler Cashiering - Implementation of Payment Arrangements within NorthStar continues. Customer Services Business Registration January 2022 Business Certificates 89 Home Occupation Permits 15 Regulatory Licenses 1 Utility Billing Start Service 73 Close Service 60 Cycle Bills Processed 5882 Past Due Notices Sent 528 2 of 3 General Support Services Bids: BID Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded Bid Awarded Vendor Council Award Date BID-22-001 Booster Pump Replacement 1/12/22 N/A $102,000 TBD TBD TBD BID-22-002 Hazardous Waste Storage Units Removal and Replacement 1/26/22 N/A $509,000 N/A (Cancelled - rebid scheduled for FY23) N/A N/A BID-22-003 Water Valve Replacement Project 1/18/22 $280,000 $319,480 $286,030 M-Rae Engineering 2/15/22 BID 22-004 Welcome to Poway Sign Replacement Project 2/9/22 $40,000 $70,000 TBD TBD 3/1/22 BID 22-005 Caustic Soda Tank Rehabilitation 3/3/22 $60,000 $60,000 TBD TBD 4/5/22 BID-22-006 Channel Rehabilitation – Carlson & Springvale 3/24/22 $140,000 $150,000 TBD TBD 4/19/22 Requests for Proposals: RFP Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded RFP Awarded Vendor Council Award Date RFP 22-003 PCPA Architectural and Engineering Design Services 8/27/21 N/A $500,000 $467,000 Sillman Architects TBD RFP 22-011 Trucking and Operator Services 1/25/22 N/A $475,000 TBD TBD TBD RFP 22-012 Door Inspection, Maintenance and Repair Services 1/18/22 N/A $15,000 TBD TBD N/A RFP 22-013 Graphic Artist Consulting Services for the Community Services Guide 12/14/21 N/A $15,560 TBD TBD 3/21/22 RFP 22-016 Design Services for the Treated Water Facilities Project 1/26/22 N/A $2,144,553 TBD TBD 3/15/22 RFP 22-017 Design Services for SDCWA POW-5 Turnout and Flow Control Facility Project 1/26/22 N/A $2,144,553 TBD TBD 3/15/22 3 of 3 RFP Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded RFP Awarded Vendor Council Award Date RFP 22-018 As-Needed Geotechnical Services 12/14/21 N/A N/A (funded by private projects) As-Needed Ninyo & Moore and NOVA Services, Inc. 2/15/22 RFP 22-019 PRV Station Maintenance Services 3/8/22 N/A $45,000 annually TBD TBD 4/5/22 RFP 22-020 Janitorial Services 3/22/22 N/A $345,956 TBD TBD 4/19/22 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Scott Post, Interim Fire Chief DATE: February 9, 2022 SUBJECT: Fire Department Management Staff Notes FIRE ADMINISTRATION 1 Final job offers accepted for one lateral firefighter/paramedic and one entry level firefighter/paramedic. 2 Met with Crocker Rd resident regarding the December 17th residential structure fire. 3 Staff meeting to prepare the FY2023 budget. 4 Meeting to discuss EnerGov permit entry issues between FD administrative staff. 5 Monthly Poway Chief Officers meeting was held. 6 Poway was represented at the San Diego County Fire Chief’s Association Executive Board Meeting. 7 Data collection planning session for the Fire Department’s Annual Report. FIRE PREVENTION Activity between 01/24 - 02/06 Business License Reviews 10 Plan Reviews 15 Inspections 37 Site Visits/Consultations 12 FD Management Staff Notes Page 2 FIRE PERMIT PLAN CHECKS Ramirez Residence / Del Poniente Rd. Fire Sprinkler Plan Check – Approved PROJECT PLAN REVIEWS Sharp Hospice MDRA and WI plans – Approved LICENSE REVIEWS Ramada Business License – New Owners - Approved FIRE INSPECTIONS Poway Commons Fire Sprinkler Inspections - Approved FIRE CONSULTATIONS 11624 Creek Rd Met with MDRA21-028 applicant to discuss fire comments related to his residential project. Old Coach Road Met via TEAMS with an Old Coach Road property owner to discuss proposed development of a single-family residence with an attached ADU. Twisted Branch Rd Met onsite with prospective buyers of a vacant property to discuss development of a single-family residence. This lot previously had a home that burned down during the 2007 Witch Creek Fire. Between Monday, January 24th and Sunday, February 6th, personnel completed 648 hours of training and activities. The top three topics included 356 hours of Company Training, 123 hours of Facility Training, and 83 hours of Driver/Operator Training. TRAINING / SAFETY 1 Four probationary firefighter/paramedics have completed their paramedic mentorship. 2 Probationary firefighter/paramedic completed structure hoselay evolutions for first quarter. 3 Training Cadre completed PowerPoint presentations and delivered them to all crews for February training. TRAINING & PROFESSIONAL DEVELOPMENT HOURS FD Management Staff Notes Page 3 EMS / TECHNOLOGY 1 Submitted January cardiac arrest statistics to CARES registry. 2 Participated in a new hire meeting with City Manager. 3 All paramedics participated in a continuing education class on seizures. OPERATIONS 1 Initiated change in apparatus change outs including updated procedure. 2 Attended virtual meeting with SDG&E staff regarding the natural gas pipeline project and the timeline affecting Fire Station 3 access. 3 Scheduled Apparatus Design Committee meeting on February 25th to view tiller trucks at San Marcos, San Diego City, and Chula Vista. 4 Ambulance 3799 stripped of medical gear and communications equipment. The communication equipment is currently being installed in the new 3793 ambulance at the vendor EVS. Between Monday, January 24th and Sunday, February 6th, the Fire Department responded to 172 incidents. FD Management Staff Notes Page 4 DISASTER PREPAREDNESS 01/24/22 -02/06/22 1.Hazard Mitigation Plan Update Sessions a.County San Diego Office of Emergency Services b.Development Services and Public Works 2.Participated in the Regional Homeless Outreach Meeting 3. Participated in a Grants Management webinar with CalOES 4. Participated in a conference call to discuss the Hazardous Tree removal grant 5. Compiled and distributed the Situation Report and EOC Action Plan for the month of January 6. Participated in a Hazard Mitigation Grant planning meeting with CalOES COVID 19 Support (Daily) •Manage EOC Briefings •Monitor WebEOC •Monitor County/State Briefings •City Liason with County of San Diego Office of Emergency Services and CalOES •Prepare FEMA reimbursement documents CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Jodene Dunphy, Director of Human Resources & Risk Management DATE: February 9, 2022 SUBJECT: Human Resources & Risk Management Department Director’s Notes HUMAN RESOURCES Current Active/In Progress Recruitments No. Dept. Title Type Opened Closed/Close 1 CS Front of House Assistant Part-Time Temporary 1/26 4/26 2 CS Lifeguard Part-Time Temporary 11/10 2/13 3 CS Park Ranger Part-Time Regular 1/24 2/13 4 CS Recreation Leader I Seasonal 11/23 2/23 5 CS Recreation Leader II Seasonal 12/14 3/13 6 CS Stage Technician Part-Time Temporary 1/26 4/26 7 DS Code Compliance Officer Full-Time Regular 11/1 11/22 8 DS Engineering Technician Full-Time Regular 1/12 1/30 9 DS Senior Administrative Assistant Full-Time Regular 11/4 11/21 10 FIRE Fire Chief (Teri Black) Full-Time Regular 10/22 11/21 11 FIRE Fire Engineer/Paramedic Full-Time Regular 1/10 1/30 12 FIRE Firefighter/Paramedic Full-Time Regular 9/10 Continuous 13 LEG Records Technician Full-Time Regular 12/17 1/7 14 PW Management Analyst Full-Time Regular 2/2 2/20 15 PW Utility Systems Technician Full-Time Regular 2/2 2/27 16 PW Water Utilities Worker Full-Time Regular 10/27 11/21 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Eric Heidemann, Director of Public Works DATE: February 9, 2022 SUBJECT: Public Works Department Bi-Weekly Report (January 24, 2022 – February 6, 2022) Work/Description Units Location/Description OPERATIONS Street Maintenance Asphalt Repairs (sq. ft.) 48,180 Repaired asphalt patches in Zone #5 on Kittery Street due to cross-gutter removal and replacement (70). Repaired potholes on Poway Road repaired three water utility trenches on Midland Road and Aldrin Avenue (110). Zone # 5 Asphalt Program, applied crack sealant to several streets in the Garden Road area (48,000). Debris Removal 2 Removed silt debris in Zone #5 on Neddick Avenue and Standish Drive. Cleaned up an oil spill on Espola Road. Concrete Repairs (sq. ft.) 475 Replaced concrete cross-gutter in Zone #5 at Kittery Street and Standish Avenue (475 sq. ft.). Signs 19 Replaced 14 signs that failed reflectivity in Zones #5 and #6. Replaced street name signs in Zone #1. Repaired street name signs in Zone #7. Vegetation 4 Performed weed abatement and trash removal on Old Community, Twin Peaks, Community, and Poway Roads. Graffiti 1 Covered graffiti on a SDGE green box on Buckley Street. Miscellaneous 30 Repaired 30 feet of guardrail on Scripps Poway Parkway at Poway City limits. Stormwater & Flood Control Easement Work and Vegetation Management 7 Cleared easements near Ezra Lane, Civic Center Drive, Kent Trail, Rattle Snake Creek and other hot spot list areas. Mowed the triangle at Hilleary Park, stocked sandbag stations, responded to a request to remove tumbleweeds from the Garden Road Channel. Scheduled Vactor Work and Request 23 Vactored inlets, outlets, trash capture devices. Employed traffic control to complete tasks, Public Works Department Report – February 9, 2022 Page 2 Work/Description Units Location/Description Replaced one “No Dumping” medallion and one “No Dumping” thermal tape. Training 2 Attended Annual Pesticide Applicators and Loader Training Vehicle & Equipment Maintenance Work Orders 38 Scheduled/Unscheduled 21/17 Red Fleet Work Orders 6 Red Fleet Scheduled/Unscheduled 2/4 Facilities Maintenance Contract Inspections Citywide roof assessment for Tremco; Monthly HVAC preventative maintenance was performed at the Library, Water Treatment, Lake Poway and Fire Station #3. Telecommunication site visit at Poway Center for the Performing Arts; interior and exterior window washing for lobby windows at Poway Center for the Performing Arts. Performed Old Poway Park light inspections and AED 90-day check at Public Works’ Administration building and the Fleet maintenance building. Customer Inquiries 10 Streetlight Issues SDGE joint meeting regarding the streetlight on the corner of Community Road and Poway Road; Espola Road and Bridlewood Road; Traffic Signal / Emergency Midland Road at Hilleary Road; Pomerado Road at Metate Lane; Poway Road at Iola Way; Danielson Street and General Atomics Way; Pomerado Road and Oak Knoll Road. Service Requests/Work Orders Drama Room not heating at the Poway Center for the Performing Arts; janitorial supplies at City Hall; Park Lights Out Parks, Trails & Landscape Maintenance Aubrey Park Repaired irrigation mainline failures. Trimmed hedges and shrubs along borders. City Hall Removed trash from the patio and entry receptacles. Performed weed abatement along the trail. City Owned Properties Removed caster bean plants from the creek at the end of York Avenue. Mowed weeds along the Sycamore Avenue properties. Sprayed weeds in the parking lot at the Library. Community Park Addressed multiple incidents of graffiti. Provided support to Community Services Department removing/replacing old seatrain container from the west ballfield. Performed weed abatement throughout the facility. Public Works Department Report – February 9, 2022 Page 3 Work/Description Units Location/Description Garden Road Park Performed gopher abatement from the sports turf areas and weed abatement from the large mulch areas, picnic areas and from along the trail. Hilleary Park Trimmed acacia hedge along the soccer field and the graded slope to brow ditch. Performed weed abatement throughout the facility. Provided support to contractor replacing the tennis court fence. Addressed multiple incidents of graffiti. Lake Poway Park Replaced two picnic table boards and took apart five other old wooden tables for disposal. Cleaned and removed brush and debris from the storm channel that runs from the Future Farmers of America site to the Water Treatment Plant. Removed old fixtures and painted the campground restrooms. Removed a large tree stump from near the fishing dock. Prepared for the campout Friday evening and Fishing Derby Saturday morning. Old Poway Park Removed graffiti. Trimmed trees and shrubs around the buildings. Removed debris created by high winds. Performed irrigation valve repair in the garden. Silverset Park Filled in low areas along the walking path with decomposed granite. Removed broken glass from the parking lot. Ensured that irrigation valve box lids were secure. Mowed weeds and maintained the open space near York and Sycamore Avenues. Starridge Park Performed a water line repair to the drinking fountain. Spread mulch piles around picnic areas. Sycamore Creek Park Raked tree and leaf debris out of the perimeter planters Sycamore Park (East). Valle Verde Park Added decorative rocks to the planter near the bus stop. Performed weed abatement along the hardscapes and planters. Added decomposed granite to the low areas of the walking path in the pocket park. Replaced several of the older turf irrigation heads. Miscellaneous Parks. Attended the annual pesticide training. Placed two new cement BBQs in Valle Verde Park. Attended a pesticide webinar. Miscellaneous Trails Trails Lead is training with manager – planning service and maintenance of trails and responding to specific requirements; learning to access and operate software and document locations on the M Drive. Removed damaged trail fencing at the Brook Printer Trailhead. Public Works Department Report – February 9, 2022 Page 4 Work/Description Units Location/Description Restocked dog bag dispensers. Removed hanging tree limbs and dead tree limbs along the Iron Mountain Trailhead. Replaced missing fence rails along the Poway Creek Trail. Weed abatement along the trail from Community Park/Dog Park to City Hall/Fire Station #1. Emergency Response Emergency Response Callouts 11 Responded to a running toilet at the park by turning off water, a leaking fire hydrant by turning off water and bagging – informed fire department, Released two sets of patrons after hours from Blue Sky - unable to reach ranger – returned to release third set of patrons, a pump communication failure, restored water service to a resident, Sheriff called Poway ERT to Poway Road hydrant issue in error – City of San Diego, water leak at Pomerado and Twin Peaks, water leak on customer side, meter leak – exchanged customer handle and a meter leak city side. UTILITIES Water Distribution System Operations Mark-Outs 86 Distribution Maintenance 86 Water System Shutdown 1 Midland Road main repair Fire hydrant update 1 Hilleary Meter updates 2 Poway Rd, Pomerado Rd Customer Service Repairs: Leaks, AMS updates, non-ops. 3 Annual Test Reports 114 Backflows Tested 12 Large Meter Tests 0 Water Treatment Plant and Utility Systems Operations Lake Poway Rainfall (inches) Lake Poway and Poway Dam 930.6 Water Treatment Plant 9649 Collection System Maintenance Sewer Mainlines Rodded (Vactor) Routine Mainline Rodding (l/ft.) 5,128 Monthly High Frequency Rodding (l/ft.) 4,583 Quarterly High Frequency Rodding (l/ft.) 0 Special Mainline Rodding (l/ft.) 631 Total Mainline Rodded (l/ft.) 10,342 Sewer Mainlines Inspected (CCTV) Routine Mainline Inspection (l/ft.) 5,838 Special Mainline Inspection (l/ft.) 0 Public Works Department Report – February 9, 2022 Page 5 Total Mainlines Inspected (l/ft.) 5,838 Utility Crew Task Count Annual Lateral Assessments 5 Bi-Annual Lateral Assessments 0 Laterals Inspected 6 Laterals Rodded 5 Laterals Repaired 2 Lateral Blockage Mitigation 1 SSO Spill Volume Estimation 1 Manholes Located 0 Manholes Raised 0 Manholes Inspected 0 Easement Maintenance 0 Customer Service 2 Total of Division Tasks Completed 107 Recycled Water System Recycled Site Inspections 0 Four-Year, Four-Hour Potable Cross- Connection Tests 0 Four Year, 24 Hour Recycled Irrigation Test 0 Annual Recycled Site Inspection 0 Customer Service 0 DRC Plans Reviewed 0 Total Completed Tasks 0 Fats, Oils, Grease (FOG) Program Business License Review 10 Site Inspection 2 FOG Permit Issued 1 Customer Service 1 Total of Completed Tasks 14 Water Infrastructure Improvement Plan Clearwell Bypass: Construction in the Maintenance Ops parking lot and the Water Treatment Plant continue with trenching for the new bypass pipeline. Public Works Department Report – February 9, 2022 Page 6 The 42-inch tie-in at the Water Treatment Plant was completed. Clearwell Replacement: IEC continues with the design of the new clearwell reservoirs, and 50% design is due 2/18/2022. Treated Water Connection: Design proposals for the WT040 POW-5 Turnout and Flow Control Facility, and the WTR0028 Treated Water Facilities Project were due January 26. Originally, proposals were due on November 3, 2021, but with the low number of proposals received (a total of three proposals for both projects), it was decided to re-advertise both projects and extend the deadline. This worked to Poway’s benefit as five proposals for WT040 and four proposals for WTR0028 were received. January 31, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:Michael Knobbe, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 1/21/2022 - 1/27/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 William D. Gore, Sheriff Arrested Name Violations Arrest Location 01/22/2022 MACALPIN, TABITHA 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 12612 Poway Road, Poway 01/24/2022 GUZMAN, WILLIAM 459.5 PC - SHOPLIFTING (M)13020 Poway Road, Poway 01/24/2022 CISNEROS, MATTHEW 236 PC - FALSE IMPRISON W/VIOL/MENACE/FRAUD/DECEIT (F); 148 (A)(1) PC - OBSTRUCT/RESIST PEACE OFCR/EMER MED TECH (M); 243 (E)(1) PC - BATTERY:SPOUSE/EX SPOUSE/DATE/ETC (M) 12979 Community Rd, Poway 01/26/2022 VERDIN, DANIEL 245 (A)(1) PC - ASSAULT W/DEADLY WEAPON:NOT F/ARM (F); 69 PC - OBSTRUCT/RESIST EXECUTIVE OFFICER WITH MINOR INJURY (F); 148 (A)(1) PC - OBSTRUCT/RESIST PEACE OFCR/EMER MED TECH (M); 21651 (B) VC - LANE USAGE:DIV HWY:DRIVE WRONG SIDE OF BARRIER (M) Kirkham Way / General Atomics Way, Poway 01/26/2022 COYLE, EDWARD 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M) 13425 Community Road, Poway 01/26/2022 MEJIA, DAVID BW-F ZZ - FELONY BENCH WARRANT (OUR AGENCY) 12369 Poway Rd, Poway 01/27/2022 MARTINEZ, ALEX 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M); 602 PC - TRESPASSING (M) 13300 Alpine Dr, Poway Keeping the Peace Since 1850 Category Arrests DUI 2 Felony 3 Misdemeanor 4 Total 9 Category Cases Felony 4 Misdemeanor 5 Total 9 Michael Knobbe, Lieutenant Poway Station Captain David M. Schaller, Poway Station Keeping the Peace Since 1850 February 07, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:Michael Knobbe, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 1/28/2022 - 2/3/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 William D. Gore, Sheriff Arrested Name Violations Arrest Location 01/28/2022 GUZMAN, WILLIAM 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) 13400 Poway Road, Poway 01/28/2022 MCGINNITY, TIMOTHY 24600 (B) VC - OTHER THAN MOTORCYCLE, MUST HAVE TWO TAILLAMPS (I); 14601.2 (A) VC - DRIV W/LIC SUSP/REV W/PRIOR DUI CONV (M) Scripps Poway Pkwy / Sycamore Canyon Rd, Poway 01/28/2022 SCHWARTZ, TYLER 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) 13012 Pomerado Rd, Poway 01/28/2022 MARTINEZ, ALEX 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M) 12448 Poway Road, Poway 01/30/2022 TAYLOR, KENNETH 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M); 466 PC - POSS BURGLARY TOOLS (M) 12255 Kirkham Rd, Poway 01/31/2022 SAYRES, ZACKERY 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M); 11550 (A) HS - USE/UNDER INFL OF CONTROLLED SUBS (M) 13919 Poway Road, Poway 02/01/2022 BRIGGS, ERIK 594 (B)(2)(A) PC - VANDALISM [$400 OR LESS] (M) Poway Road At Community Road, Poway 02/01/2022 MARRIOTT, AUGUST 594 (B)(2)(A) PC - VANDALISM [$400 OR LESS] (M) Poway Road At Community Road, Poway 02/02/2022 JUVENILE 182 (A)(1) PC - CONSPIRACY:COMMIT CRIME (F); 459 PC - BURGLARY (RESIDENTIAL) (F); 487 (D) PC - GRAND THEFT:FIREARM/ANIMAL (Theft From Building) (F) Poway Keeping the Peace Since 1850 02/03/2022 JUVENILE 626.10 (A) PC - POSS WEAPON AT SCHOOL (F) Poway 02/03/2022 RHODES, MARLON OW-F ZZ - FELONY OTHER AGENCY'S WARRANT Stowe Drive / Mcivers Ct, Poway 02/03/2022 ANDREWS-WORLINE, NICHOLAS 594 (B)(2)(A) PC - VANDALISM [$400 OR LESS] (M) 12759 Poway Rd, Poway Category Arrests DUI 1 Felony 3 Misdemeanor 9 Total 13 Category Cases Felony 3 Misdemeanor 2 Total 5 Michael Knobbe, Lieutenant Poway Station Captain David M. Schaller, Poway Station Keeping the Peace Since 1850