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Directors' Notes 02-23-22City Clerk’s Office Page 1 of 4 DATE: February 24, 2022 TO: Chris Hazeltine, City Manager FROM: Carrie Gallagher, City Clerk CONTACT: (858) 668 – 4535 or cgallagher@poway.org SUBJECT: City Clerk Notes (February 9 – February 22, 2022) Upcoming Agenda Deadlines Council Meeting Staff Reports Due Agenda Posted March 15 February 28 March 8 April 5 March 21 March 29 April 19 April 4 April 12 Legal Notices Order No. Project Title Publishing Date(s) Dept. 22-023 Ord. 852 2nd Reading Redistricting Spanish 2/24/22 CCO 22-024 Ord. 852 2nd Reading Redistricting English 2/24/22 CCO 22-025 Ord. 853 Amending Sections 3.28.060, 3.28.070, 3.28.110, 3.28.120 and Adding 3.28.150 to Chapter 3.28 (CUPPA) 2/24/22 CCO 22-026 Ord. 854 Amending Title 16 2/24/22 CCO 22-027 Springvale and Carlson Channel Rehabilitation Bid No. 22- 006 2/24 & 3/03 DSD Public Records Requests Name Subject of Request Date Closed 2021-213 Newton, Stewart PROS consulting, Inc as well as any correspondence between the city and PROS consulting, Inc from 2015 until present. Extension notice sent City Clerk’s Office Page 2 of 4 Public Records Requests continued: Name Subject of Request Date Closed 2021-266 San Diego Taxpayers Association Poway City Fire for FY18, FY19, FY20 & FY21 Audited financials, or if you are a department within a municipal government, expense actuals, including depreciation and interest expenses if any, for each FY and liability balances (e.g., debt on facilities, equipment, pensions, etc.) at the end of each FY - ISO calculation sheets for each FY - Number of calls in each FY - For fire incidents in these relevant years, response times and speeds/weights of each response - Number of employees in each FY - Number of stations in each FY - The zip codes you serve and if a particular zip code has the urban/ wildland interface within it - If you have it (okay if you don't), the total number of households and businesses protected in each FY (e.g., your department might have 1,000 households that could request your help and 80 businesses; in other words, not how many calls but how many potential customers) - If you have it (also okay if you don't, but pls tell me you don't have it): current capital assets as well as long-term capital plans, description of training programs, standards of service, any mutual aid agreements in place. If you have these above data divided by station (i.e., calls by station, costs attributable to each station for each FY), we'd welcome this too. If it isn't too hard to gather the same data all the way back to FY10, we'd appreciate that, as we may be able to then conduct an econometric analysis against insurance rates to determine statistically the actual influence you each have on homeowners insurance premiums or if insurance companies are arbitrarily increasing premiums. 2/10/22 2022-018 Assi, Hani Espola Road Safety Improvements - phase 2. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) Extension notice sent 2022-019 Assi, Hani Espola Road Safety Improvements - phase 1. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) Extension notice sent 2022-025 Reden & Reden, APC 14950 Garden Road, Poway CA 92064. We request all permits from 1990 to 2005 related to the North/South easement of the Property. Additionally, we request any and all documents related to the North/South easement of the Property from 1990 to 2005. We request all building plans associated with the fire rebuild of the Property from the time period of 2002 to 2010. Kenneth J. French was the designated designer of the Property on the building permits. We request all documents related to the Property, which involve Kenneth J. French , including but not limited to, building plans, letters, emails, permits, etc. from 1990 to present. Finally, we request any recordings of the property related to the transfer of title of the Property from Zane Zawacki to Paul Hernandez in 2012. 2/23/22 2022-028 Jefferies, Allison Request original drawings or plans of the interior layout of my house, at 12654 Arabian Way, Poway, CA 92064, that is dated prior to 2012. Specifically, I'm looking for drawings/layout in the kitchen and living room to see what interior walls existed when first built in the 1960s. 2/10/22 City Clerk’s Office Page 3 of 4 Public Records Requests continued: Name Subject of Request Date Closed 2022-029 H&S Grooming Services LLC 12855 Pomerado Road Suite D Poway CA 92064. Find out all the other businesses that have been at this address. Not looking for specifics just Name, NAICS Description, and Years registered under the City of Poway 2/10/22 2022-030 Partusch, Kevin Please provide all records related to development or planning (potential violations, surveys, permits) for APN # 278-200-18-00. 2/10/22 2022-031 Calvillo, Santiago Permits & Grading information for APN 275-470-21-00; APN 275- 470-24-00; APN 275-260-28-00 all permits for Grading; drainage systems; Earth Cuts; land improvements from 1991-current. 2/10/22 2022-032 Kim, Junghee Franchise owner information (Owner, Address) for Verizon Retail: 13455 Poway Rd. 2/10/22 2022-033 Rescom 12750-12751 Gateway Park Road. Obtain information pertaining to any fire code violations or other known concerns/records at the property. Could you please respond to this e-mail and tell me if there are any violations/concerns/records in relation to this property? 2/10/22 2022-034 GG Homes Request both OPEN and CLOSED Residential Code Violations between January 1, 2022 and January 31, 2021. 2/10/22 2022-036 ERM, Inc. 13500 Danielson Street, Poway, CA 92064 - building permit records and certificates of occupancy. If the city has records of hazardous materials/wastes, USTs, ASTs, clarifiers, septic tanks, sump pumps, spills, cleanup, industrial waste, stormwater permits etc. (environmental related documents) 2/14/22 2022-037 Ohm Analytics We are conducting research on solar activity in the U.S. and would like access to the following data: 1. Issued Residential and Commercial solar (photovoltaic – PV) permits from 01/01/2022 to 01/31/2022. 2. The following data points: permit number, permit status, permit address, contractor, issue date, final date, permit type, sub-type, valuation (if available), work description. 3. If possible, please provide the reports in CSV or excel format. Please refer to our last request for more clarification 2/11/22 2022-038 Lin, Derrik History of any permit application for property at 14321 Twin Peaks Rd. Poway, CA 92064. 2022-039 Knowledge Splice Services Looking for any open/active building permits and currently active code enforcement violations/open citations for properties 13428 Utopia Rd Poway, CA 92064 & 13323 Red Cloud Ln Poway, CA 92064 2/16/22 2022-040 Feldman, Uri Please provide me with the Old Coach Planned Community Development Plan as of November 8, 1988 2/22/22 2022-041 Jaiswal, Manoj Provide layout & plan for our new property 12957 Golden Way 92064 2/22/22 2022-042 Selbi, Farah We would like to review your industrial waste discharge permits and inspections/notices of violations/notices to comply for the following: 13500 Danielson Street 2/10/22 2022-043 Unused Number City Clerk’s Office Page 4 of 4 Public Records Requests continued: Name Subject of Request Date Closed 2022-044 Shastri Shrikantha Misc. Questions/Not a request for records 2/10/22 2022-045 ODIC Environmental We would like copies of any building permits and certificates of occupancy for the property located at: 12430 and 12448 POWAY RD, POWAY, CA 92064 APN: 317-540-13-00 APN: 317-540-72-00 APN: 317-540-73-00. 2/16/22 2022-046 Harris, Pam Please provide the intake and disposition of cats brought to the San Diego Humane Society for the time period that includes February 1, 2021 to January 31, 2022 . Specifically, please provide a list of each ID number for cats both in the regular intake database as well as any and all cats in the "Clinic HQ" database for community cats. The list of "incoming" cats should include the following information: cats brought in by the public as either a "stray" or "community cat", cats surrendered by owner, cats brought in by Humane Law Enforcement cats brought in "other" (i.e. DOA). The list of "outgoing" cats should include the following information: released back to the community by the public or rescue partner released back to the community by SDHS staff placed into the adoption program euthanized transferred to a rescue partner 2/16/22 2022-047 Fred Herrera Fire Investigations Fire Incident Report for 02-13-22 structure fire at 16547 Orchard Bend Road, Poway, CA 92064. 2022-048 Aztec Janitorial Services (RFP No. 22-020 - Janitorial Services). We would like to request a copy of the incumbents file regarding any cure notices deficiencies and current pricing. 2022-049 Wood, Vicky Request a property deed, in the Worley Trust, for the following two addresses: 13702 McKenzie Avenue, Poway, CA 92064; 13230 Johnasburg Way, Unit 12, Poway, CA 92064 2/22/22 2022-050 Park, Jeongho (Ian) A list of single-family residential property addresses citywide that had no billable water usage for the month of January 2022. 2/22/22 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Audrey Denham, Director of Community Services DATE: February 23, 2022 SUBJECT: Community Services Department Bi-Weekly Report Upcoming Date Time Location Spring Class Registration March 1 7:30am Online or In-Person at City Hall Kid’s Night Out March 4 4:30pm-9:00pm Community Park Free Trout Fishing Seminar March 12 8:00am-9:00am Lake Poway Teen Grub Crawl March 19 5:00pm-9:00pm Community Park Watercolor Class March 26 9:00am-12:00pm Kumeyaay-Ipai Interpretive Center The Poway Center for the Performing Arts was proud to host the U.S. Army Field Band and Soldiers’ Chorus for 600 delighted patrons. The patriotic evening was free to the public and the Facebook post after the performance had a reach of more than 12k. Staff conducted vaccine checks for the first and hopefully, last times for this performance and a crowd of 800 for Naturally 7 one day prior. The effort put into the public information campaigns proved beneficial to the process. Old Poway Park Staff met with presidents of the 11 Old Poway Park Action Committee (OPPAC) groups. OPPAC, made up of over 300 volunteers, supports the park in various capacities including taking care of specific park gardens, running events, operating the train and museums, and more. Park staff and OPPAC Presidents meet every other month to discuss pertinent items, with this meeting reviewing the upcoming year at the park, discussing upcoming OPPAC-run events, and other park-related projects and activities. Park staff also meet individually with presidents of a handful of OPPAC groups every month to discuss items specific to that organization. The OPPAC groups are critical to the operations of Old Poway Park, and despite closures for a large portion of last year due to COVID, OPPAC volunteers still contributed over 6,700 hours to the park. Schools are starting to open back up for field trips for the remainder of this school year. OPPAC groups are currently struggling with a limited volunteer base, volunteers not ready to return yet due to COVID, other volunteers who decided they no longer want to volunteer, and increased difficulty finding new volunteers. Old Poway Park staff are working with OPPAC organizations who participate in the Historical Tours to determine how best to operate the in-person tours this year. Teens were star-struck at the Teen Backyard Movie Night on February 19 at the Mickey Cafagna Community Center. More than 55 moviegoers enjoyed lawn games, BBQ, a popcorn/candy bar, and a showing of Shang- Chi and The Legend of The Ten Rings. More than 250 patrons popped on over to Bubbles In The Park on February 21 at the Mickey Cafagna Community Center. Families enjoyed fruit stamps, bubble wands, making a bubble wrap octopus, sensory activities, and a bubble performer presentation. CSD Bi-Weekly Report January 26, 2022 Page 2 In the past two weeks, the older adult congregate meal program at the Mickey Cafagna Community Center served 150 delicious meals. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Bob Manis, Director of Development Services DATE: February 23, 2022 SUBJECT: Director’s Notes PLANNING Neighborhood Meeting for Proposed 20-Lot Subdivision at 13667 Twin Peaks Road On February 22nd, a neighborhood meeting was held for Tentative Tract Map (TTM) 21 -003 and Development Review (DR) 21-002, which are applications for McKee Orchard, a 20-lot single-family residential tract home subdivision of a 4.77 acre parcel at 13667 Twin Peaks Road. There were 22 people in attendance other than City staff, the developer, and the developer’s consultants. The majority of the attendees spoke. Their comments covered concerns for drainage, opposition to taking subdivision access from the Holly Oak cul-de-sac, and the developer’s decision to utilize State Housing Density Bonus laws. At this time, the application has incomplete items, including providing adequate stormwater treatment facilities. Once these items are addressed, staff will proceed with preparing the project and its environmental determination document for notice and public hearing. Tenant Improvements at Palomar Medical Center On February 7th, a 16,464 square -foot interior tenant improvement permit was issued for Palomar Medical Center’s outpatient surgery facility at 15611 Pomerado Road. Associated planning permits (MCUP05-005 and DR04-11) were approved in November 2005. New Wireless Communication Facility at 13250 Gregg Street On February 15th, a Minor Development Review Application was submitted to construct a new wireless communication facility for Dish Wireless consisting of wall -mounted antennas and ground mounted equipment at 13250 Gregg Street in the South Poway Business Park. New Wireless Communication Facility at 12325 Kerran Street On February 15th, a Minor Development Review Application was submitted to construct a new wireless communication facility for Dish Wireless consisting of wall -mounted antennas and ground mounted equipment at 12325 Kerran Street in the South Poway Business Park. New Single-Family Residence on Rancho De Oro Road On February 7th, a Minor Development Review Application was submitted to construct a new 5,252 square-foot single-family residence with an attached 406 square -foot ADU and four-car garage on a previously graded vacant lot located on Rancho De Oro Road in the Rural Residential A zone. New Accessory Dwelling Unit at 14831 Espola Road On February 8th, a building permit was issued for a 499 square -foot guest house conversion to an ADU at 14831 Espola Road. New Accessory Dwelling Unit at 13671 Tierra Bonita Road On February 14th, a building permit was issued for a 1,280 square-foot ADU garage conversion at 13671 Tierra Bonita Road. Director’s Notes February 23, 2022 Page 2 CODE COMPLIANCE Notice of Violations to be Issued 16367 Martincoit Road - Complaints were received related to excessive junk accumulation. San Diego County Vector Control conducted tests to determine if there were diseased mosquitos located on the property and determined that there were no findings. The San Diego County Sheriff’s Department Psychological Emergency Response Team (PERT) attempted a welfare check on the resident to provide services and were unable to make contact. Code Compliance will continue their attempts to gain compliance for the junk accumulation throughout the property and will be issuing a Notice of Violation. A previous courtesy notice was issued in September 2021. 13746 Frame Road - Code Compliance will be issuing a Notice of Violation on the property fo r ongoing junk accumulation throughout the property, giving a thirty (30) day compliance timeframe. This property was formerly subject to an abatement warrant and City Council action for abatement and the previous case was closed after the property was s ufficiently cleaned. CAPITAL IMPROVEMENTS Sewer Line Repair and Replace (Pomerado Road at Stone Canyon Road) CCTV video of the pipe linings have been submitted by the contractor. Once the inspection video has been reviewed and approved by the City of San Diego Wastewater Collections Supervisor, staff will coordinate with the City of San Diego Field Inspector to confirm the extent of pavement and sidewalk repairs required for this project. This amount is expected to be less than previously anticipated due to other work performed concurrently in the area by other contractors. City Hall HVAC Controls Replacement The Public Works HVAC contractor completed the final repairs to the air handlers last week. Sunbelt Controls will commission the air handlers, which will complete the HVAC controls project. Welcome to Poway Sign Replacement The contract to replace the damaged sign on Poway Road at the western City limits is scheduled for consideration by the City Council on March 15th. Three bids were rece ived. The engineer’s estimate was $40,000, and Tri-Group Construction and Development was the lowest apparent bidder at $33,750. LAND DEVELOPMENT Honda Inventory Lot City staff returned comments on the 3rd submittal and received the 4th submittal for the street improvements required as a part of the Poway Honda Inventory Lot redevelopment project. Improvements include eliminating one of the driveways to the lot from Poway Road and revising the existing sidewalks, driveways, and pedestrian push buttons so that they are compliant with accessibility standards. St. Bartholomew’s Church Construction for the subject project is now complete. City staff released the signed grading plan mylars to the project engineer to make the approved as-built changes. The project removed the existing parish hall and expanded the parking lot at St. Bartholomew's Church on Pomerado Road. Funderburg Residence City staff returned minor comments on the 3rd review of a grading plan for a proposed single -family residence on Summit Circle. Director’s Notes February 23, 2022 Page 3 Smithers Properties City staff issued comments on the 1st review of a boundary adjustment application revising the boundary between two parcels on Paseo de la Huerta. Twin Peaks Plaza City staff conditionally approved the request to allow electric vehicle charging stations to encroach within City held easements in the Twin Peaks Shopping Plaza. The applicant is required to pay the fee for the Encroachment Agreement applica tion and then City staff will complete the agreement document and request owner signatures. MacLaurin Property City staff provided comments on an administrative clearing permit application to allow vegetation clearing associated with the development of a garage addition for an existing residence on Poway Road (on the south side of the Poway grade). Nguyen Property The Engineer of Record has submitted redlined record drawings for the partially graded lot on Oak Canyon Road. The grading plans originally wer e approved for the grading to provide access along the proposed driveway to the proposed pad for the development of a single -family residence. The owner however, has decided to end the project and sell the property instead. City staff has worked with the owner to stabilize the partially graded site. The redlined record drawings are to document the grading that has occurred and to accurately reflect the current condition of the property. Eschbach Residence The ten-day notification period to property owners within the 500-foot radius of a boundary adjustment application between two properties on Joyas Court has ended. City staff received three inquiries from nearby neighbors needing further explanation of the application. Once City staff explained the purpose of the notification and the effect of the boundary adjustment on their properties, they had no issue or comments on the application. City staff also received a letter from the president of the HOA for the residences objecting to the boundary adjustment application. After reviewing the letter, City staff found no basis in the letter to reject the boundary adjustment application. The letter focused on the development of the single -family residence on one of the two properties associated with the boundary adjustment, and not on the boundary adjustment itself. Colburn Residence City staff received the submittal for a construction change lowering the pad elevation by two feet for a proposed single-family residence on Cedar Ridge Court. San Diego Gas & Electric Substation City staff returned minor comments on the 2nd review of a grading plan associated with drainage changes at the SDG&E substation on the corner of Twin Peaks Road and Budwin Lane. Sharp Hospice Home City staff has received the 2nd submittal of both the grading plan package and the public improvement plans for the proposed Sharp Hospice Home proposed at the southwest corner of Valle Verde Road and Espola Road. STORMWATER Los Peñasquitos Lagoon Restoration Project City staff met with the City of San Diego and other Copermittees in the watershed (City of San Diego, County of San Diego and City of Del Mar). The City of San Diego staff prompted this meeting as an opportunity for the other Copermittees to ask questions regarding the anticipated cost increase due to the increase in the projects’ excavation quantities. The City of San Diego staff state that the Director’s Notes February 23, 2022 Page 4 increases are necessary in order to reduce channel elevations sufficiently to reach the neede d salinity levels. Without these increases, current modeling shows that the intended 24 acres of saltmarsh restoration for Phase 1 cannot be achieved. With these increases, the anticipated acreage of saltmarsh restoration in Phase 1 will increase to 51 acres and the cost of the project will increase as well. At the meeting, Poway staff questioned the expanded scope and associated costs and indicated that we are not in agreement. INSPECTION Ramirez Residence and Accessory Dwelling Unit Del Poniente Road (G21-0006) - The contractor has completed most of the grading. Both keystone retaining walls and all pad drainage, not including area drains are complete. The contractor has created the vertical back cut and has begun excavation of the retaining wall footing for the wall that will span the rear portion of the pad and support the back cut. Heritage Hill Slope Repair Cree Drive (G20-0022) - The preconstruction meeting for the repair of two failed areas along a slope below the rear yards of two existing homes on Cree Drive has been held. Fairfield Poway Road (G21-0007) - All buildings, concrete and asphalt surface improvements, and all underground utilities on the demolition plan have been removed and disposed of. The preconstruction meeting for the grading of the project site has been held, and the owner’s representative and contractor signed all applicable paperwork. Grading began and is ongoing as crews work to remove large boulders and the existing retaining wall along the perimeter of the property. Director’s Notes February 23, 2022 Page 5 The Farm Stoneridge Country Club Lane (G21-0001& STI21-001) - Keyways and over-excavations for lots 133 thru 137 have been completed. The 12” waterline that crossed the property in that area was cut and capped to allow grading. The contractor has begun to grade along Espola Road ; over-excavation and fill continue. A soils technician is on site to monitor all fill placement and test as needed. Lara Residence Golden Way (G18-0011, WI19-002) - The preconstruction meeting for the grading and installation of a waterline with fire hydrant has been held. Staking has been placed and clearing of the existing vegetation has begun. Last week the contractor potholed the existing waterline to determ ine depth and tie-in location. Beeler Creek Restoration Kirkham Way (G20-0014) - The contractor completed forms, reinforcement, and placement of the concrete for the emergency access road at the west end of the project. The contractor is working on the drainage system for the service road, the system consists of 15 brooks box catch basins and 6” piping that will eventually drain into Beeler Creek. This project is associated with the reclamation plan for the adjacent mining operation. Pomerado Road SDG&E 16” Gas Main Conversion Pomerado Road between Ted Williams and Scripps Poway Parkway (RW21 -0126) - Crew #1 - The contractor continues working on Pomerado Road southbound, north and south of Stowe Drive. The contractor continues to install the 16” gas main, base pave and place the temporary pavement cap from just south of Poway Road to midway between Stowe Drive and Scripps Poway Parkway. Director’s Notes February 23, 2022 Page 6 Crew #2 - The contractor continues to install the 16” gas main, base pave and place the temporary pavement cap on Pomerado Road northbound and southbound between Vaughan Road to north of Leone Way. Berg Residence Running Deer Trail (MDRA16-013) – All work is complete. The site has been inspected and no further engineering inspections will be required. The project inspector has signed the occupancy request form and delivered the file for close out. SCHEDULED ROAD/LANE CLOSURES ➢ Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both directions for work related to the Espola Road Safety Improvements Project. ➢ Possible lane closure on Poway Road betwee n Tarascan Drive and Carriage Road, and Tarascan Drive between Wanesta Drive and Poway Road in both directions for work related to the Poway Commons project. ➢ Possible lane closure on Pomerado Road from Stone Canyon Road in both directions to Scripps Poway Parkway and on Scripps Poway Parkway in both directions from Pomerado Road to the western City limits for work related to the SDG&E gas main installation project. ➢ Possible haul traffic on Poway Road between Carriage Road and Civic Center Drive for work related to the Fairfield demolition project. 1 of 2 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Aaron Beanan, Director of Finance DATE: February 23, 2022 SUBJECT: Finance Department Director’s Notes Finance • FY 2021 SANDAG TransNet audit is complete and filed. • FY 2023 Variance Memos are due from departments on February 25. • FY 2023 Level 2 budget and FY 2022 projected revenues/expenses entries are due by departments on February 25. Information Technology • Hardware Replacements - City storage replacement project to replace storage and backup hardware at City Hall and Public Works continues. • EnergGOV/Tyler Cashiering - Implementation of Payment Arrangements within NorthStar continues. General Support Services Bids: BID Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded Bid Awarded Vendor Council Award Date BID-22-001 Booster Pump Replacement 1/12/22 N/A $102,000 TBD TBD TBD BID 22-004 Welcome to Poway Sign Replacement Project 2/9/22 $40,000 $70,000 $33,750 Tri-Group Construction 3/15/22 BID 22-005 Caustic Soda Tank Rehabilitation 3/3/22 $60,000 $60,000 TBD TBD 4/5/22 BID-22-006 Channel Rehabilitation – Carlson & Springvale 3/24/22 $140,000 $150,000 TBD TBD 4/19/22 2 of 2 Requests for Proposals: RFP Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded RFP Awarded Vendor Council Award Date RFP 22-003 PCPA Architectural and Engineering Design Services 8/27/21 N/A $500,000 $467,000 Sillman Architects TBD RFP 22-011 Trucking and Operator Services 1/25/22 N/A $475,000 TBD TBD TBD RFP 22-012 Door Inspection, Maintenance and Repair Services 1/18/22 N/A $15,000 TBD TBD N/A RFP 22-013 Graphic Artist Consulting Services for the Community Services Guide 12/14/21 N/A $19,000 $19,000 BrainShine 3/15/22 RFP 22-016 Design Services for the Treated Water Facilities Project 1/26/22 N/A $2,144,553 TBD TBD 4/5/22 RFP 22-017 Design Services for SDCWA POW-5 Turnout and Flow Control Facility Project 1/26/22 N/A $2,144,553 TBD TBD 4/5/22 RFP 22-019 PRV Station Maintenance Services 3/8/22 N/A $45,000 annually TBD TBD 4/5/22 RFP 22-020 Janitorial Services 3/22/22 N/A $345,956 TBD TBD 4/19/22 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Scott Post, Interim Fire Chief DATE: February 23, 2022 SUBJECT: Fire Department Management Staff Notes FIRE ADMINISTRATION 1 Participated in the kick-off meeting with Willdan to discuss property taxes for the Fire Protection tax 2 Participated in the EnerGov Prep GoLive meeting 3 Conducted budget preparation meetings with Chief Officers 4 Labor/Management meeting to discuss staffing policies & procedures FIRE PREVENTION Activity between 02/07 - 02/20 Business License Reviews 3 Plan Reviews 6 Inspections 51 Site Visits/Consultations 9 FD Management Staff Notes Page 2 FIRE PERMIT PLAN CHECKS Ackley Enterprises / 12175 Paine Place High Pile Storage – Not approved – Returned with corrections. PROJECT PLAN REVIEWS Royal Heights Energy Storage Battery Storage Facility - Incomplete LICENSE REVIEWS Cabrillo Point Academy Private School - Approved FIRE INSPECTIONS General Atomics Building A28 Annual Permit Inspection - Approved FIRE CONSULTATIONS Nighthawk Battery Storage Project Discussed the proposed Nighthawk Battery Storage project concerns with two residents from Poway and two residents from the nearby Stonebridge community of San Diego in preparation for the Council meeting on February 15th. FIRE PREVENTION ACTIVITIES (MISC) Knox Rapid Entry System Prevention staff met with a Knox security representative to discuss their latest products. Poway High School Met with the drama department at Poway High to discuss maximum seating occupancy for an outside theatrical production. Between Monday, February 7th and Sunday, February 20th, personnel completed 587 hours of training and activities. The top three topics included 320 hours of Company Training, 158 hours of Facility Training, and 50 hours of Officer Training. TRAINING / SAFETY 1 Completed New Hire Firefighter/Paramedic Orientation for one lateral and one entry level firefighter/paramedic. 2 Conducted Fire Engineer Promotional Testing for 6 candidates. Candidates participated in fire engine pumping evolutions, brush engine pumping evolutions, aerial ladder truck operations, and driving operations. 3 Fire prevention training provided to review the fire company inspections program (FCIP) and how to use the Streamline software for conducting fire inspections on the iPads. TRAINING & PROFESSIONAL DEVELOPMENT HOURS FD Management Staff Notes Page 3 EMS / TECHNOLOGY 1 Attended Base Station Physicians Committee meeting 2 Attended Prehospital Audit Committee meeting 3 Completed NarcBox and controlled substance training during new hire orientation OPERATIONS 1 Fire Training Tower pump repairs conducted by City approved vendor. 2 New 800 MHz radios programmed by County Sheriff Office/ Regional Communications System (RCS) 3 FY 22/23 budget prep conducted 4 Apparatus Design Committee meeting to view neighboring fire department tiller trucks scheduled 5 The second new ambulance was placed into service at Station 3. Between Monday, February 7th and Sunday, February 20th, the Fire Department responded to 200 incidents. FD Management Staff Notes Page 4 DISASTER PREPAREDNESS PHOTO HIGHLIGHTS 02/07/22 -02/20/22 1.Hosted a meeting with Carlsbad’s Emergency Manager to discuss processes in Poway 2.Hosted Hazard Mitigation Planning meetings with various departments 3.Participated in the countywide Full Scale Regional exercise planning meeting 4.Hosted a meeting with Poway Neighborhood Emergency Corps (PNEC) staff to discuss the Community Wildfire Protection Plan (CWPP). 5.Participated in the Unified Disaster Council meeting 6.Participated in the Regional Public Information Officer (PIO) Social Media Outreach meeting COVID 19 Support (Daily) •Manage EOC Briefings •Monitor WebEOC •Monitor County/State Briefings •City Liason with County of San Diego Office of Emergency Services and CalOES •Prepare FEMA reimbursement documents Setting up for Aerial Ladder truck operations. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Jodene Dunphy, Director of Human Resources & Risk Management DATE: February 23, 2022 SUBJECT: Human Resources & Risk Management Department Director’s Notes HUMAN RESOURCES New Hires Name Position/Title Department Start Date Garrison Bollenbacher Firefighter/Paramedic Fire 2/14 Daniel Hayes Firefighter/Paramedic Fire 2/14 Promotion Name Position/Title Department Start Date Mike Weigel Fleet Maintenance Supervisor Public Works 1/24 Current Active/In Progress Recruitments No. Dept. Title Type Opened Closed/Close 1 CS Front of House Assistant Part-Time Temporary 1/26 4/26 2 CS Lifeguard Part-Time Temporary 11/10 2/13 3 CS Park Ranger Part-Time Regular 1/24 2/13 4 CS Recreation Leader I Seasonal 11/23 2/23 5 CS Recreation Leader II Seasonal 12/14 3/13 6 CS Stage Technician Part-Time Temporary 1/26 4/26 7 DS Code Compliance Officer Full-Time Regular 11/1 11/22 8 DS Engineering Technician Full-Time Regular 1/12 1/30 9 FIRE Fire Chief (Teri Black) Full-Time Regular 10/22 11/21 10 FIRE Fire Engineer/Paramedic Full-Time Regular 1/10 1/30 11 PW Construction Maintenance Worker I/II Full-Time Temporary 2/14 2/22 12 PW Equipment Mechanic/Senior Equipment Mechanic Full-Time Regular 2/22 3/20 13 PW Management Analyst Full-Time Regular 2/2 2/20 14 PW Parks Maintenance Worker I/II Part-Time Regular TBD TBD 15 PW Utility Systems Technician Full-Time Regular 2/2 2/27 Upcoming Recruitments No. Dept. Title Type Open Close 1 CS Camp Counselor Part-Time Temporary TBD TBD 2 CS Lead Camp Counselor Part-Time Temporary TBD TBD 3 DS Associate Planner Full-Time Regular TBD TBD 4 FIRE Firefighter/Paramedic Full-Time Regular TBD TBD 5 PW Construction Maintenance Worker I/II Full-Time Regular TBD TBD 6 PW Water Utilities Worker Full-Time Regular TBD TBD CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Eric Heidemann, Director of Public Works DATE: February 23, 2022 SUBJECT: Public Works Department Bi-Weekly Report (February 7, 2022 – February 20, 2022) Work/Description Units Location/Description OPERATIONS Street Maintenance Asphalt Repairs (sq. ft.) 96000 Zone #5 Asphalt Program, applied crack seal to several streets in the Garden Road area. Debris Removal 1 Removed metal cable debris from sidewalk on Tierra Bonita Road and trash debris on Community Road. Concrete Repairs (sq. ft.) 60 Eliminated sidewalk and asphalt trip hazards at Valle Verde Park and on Triumph Road. Signs 15 Installed seven “No Parking - Bike Lane” signs in Zone #1 on Espola Road and repaired one “STOP” sign and two “No Parking” signs in Zone #7 at Kirkham Way and Blaisdell Place. Replaced six signs that failed reflectivity in Zones #5 and #6. Vegetation 3 Performed weed abatement on Garden Road, General Atomics Way, and Bowron Road. Stormwater & Flood Control Safety Rodeo 1 The Public Works Safety Committee returned from a COVID induced hiatus and held its first “Safety Rodeo” since 2019. Training included driving the loader, using the electronic message sign boards, chain saw safety and securely tying down items to transport them safely. The training introduces crewmembers to safety concerns and how to avoid hazards in the operation of essential equipment. See pictures later in this report. Vactor Request 22 Cleaned inlets with and without trash capture devices. Work Orders and call-ins, basins, sand and sandbags, 14 Cleaned up an illegal dump at Stowe Drive and responded to customer inquiries regarding maintenance schedules, property easements, locations of infrastructure. Responded to rain Public Works Department Report – February 9, 2022 Page 2 Work/Description Units Location/Description events sand and sandbag restock and weather- related opening and closing of basins. Installed a key lock box at Crosthwaite Materials Handling Yard, performed vegetation management in easements throughout Poway, removed a fallen tree from Lake Poway Road, made two pallets of sandbags, and responded to a request to remove tumbleweeds near Fairburn Street. Vehicle & Equipment Maintenance Work Orders 27 Scheduled/Unscheduled 18/9 Red Fleet Work Orders 9 Red Fleet Scheduled/Unscheduled 5/4 Facilities Maintenance Contract Inspections Inspections of LMDs 83-1A, 83-1B and 83-1C were completed. Fallen tree limbs were removed from Twin Peaks and Espola Roads. Attended LMD budget meetings and a citrus grove meeting. Processed invoices. Make small irrigation repairs in LMDs 86-2A and 86-1A. Attended the Safety Rodeo. Resolved a billing issue with West Coast Arborists for LMD 86-1A. Parks, Trails & Landscape Maintenance Arbolitos Mini Park Removed graffiti from the sidewalk. Aubrey Park Completed irrigation mainline repairs; resolved four failures. Checked and adjusted irrigation systems and performed weed abatement. City Hall Checked and removed trash. City Owned Properties Scheduled delivery of two 40-yard dumpsters to be used for open lot on York Avenue. Mowed the Community Road properties. Community Park Performed irrigation repairs. Filled holes in the pens at Dog Park. Trimmed shrubs and planters. Repaired faulty playground components. Garden Road Park Continued gopher abatement. Cleaned and organized both storage rooms. Hilleary Park Performed irrigation repairs to the entry planters. Addressed graffiti and vandalism to the playground and restrooms. Lake Poway Park Knocked down exposed rebar from stairs leading to the lake shoreline. Removed parking lot fencing that was hit by a truck delivering a chicken coop to the Future Farmers of America site. Irrigation system check and adjustments. Trimmed back acacia along both sides of the lake entry gate. Located and repaired an irrigation break near the upper playground. Public Works Department Report – February 9, 2022 Page 3 Work/Description Units Location/Description Disassembled the remaining wooden picnic tables. Cleaned and organized the storage yard. Old Poway Park Performed weed abatement and trimmed trees and shrubs. Repaired and adjusted irrigation. Poway Oaks Park Applied herbicide. Silverset Park Replaced damaged irrigation and added decomposed granite to the path. Performed an extra restroom clean due to defecation on the floor. Investigated a falsely reported fallen tree on Valle Verde and Edina Way. Irrigation audit and repairs were made. Prepared for and presented at the Safety Rodeo. Starridge Park Performed irrigation repairs and adjustments. Set two new concrete BBQ’s, removed an old wooden picnic table. Spread mulch. Provided support for generator work. Sycamore Creek Park Trimmed back the shrubs (East). Herbicide application at both parks. Valle Verde Park Raked out leaf debris around the playground planters. Replaced a damaged toilet paper dispenser. Removed park fencing cap along the sides of the ballfield and playground per City Manager. Added 30 feet of edging. Prepared for and presented at the Safety Rodeo. Miscellaneous Parks Four staff attended pesticide webinars for continuing education credits. Herbicide applications were delayed due to winds and heat. Removed plastic picnic tables from North Park Produce. Attended Safety Rodeo. Miscellaneous Trails Assisted with the removal of wood posts from the Iron Mountain parking lot. Trail Lead continued on-site training with Manager. Cleaned and organized both trail sea containers. Applied herbicide in Iron Mountain staging area/parking lot. Removed 22 bags of green waste generated by a volunteer trail project along the West Ridge Trail. Emergency Response Emergency Response Callouts 7 Responded to an irrigation leak at an LMD, resident request for a sewer clean-out; blockage on resident’s side, investigated a meter leak; changed gaskets, a fire hydrant hit by a vehicle; turned off water to hydrant, shut off water valve at operations for the construction crew, flushed lines and turned the water back on at end of shift, and a water leak that was on the resident’s side. Public Works Department Report – February 9, 2022 Page 4 Work/Description Units Location/Description Safety Training and Events On February 17, 2022, the Public Works Department held its first Safety Rodeo of 2022 at the Crosthwaite Materials Handling Yard. This was the first Employee Equipment Safety Training Committee event conducted since 2019. The Public Works Department conducts 12-15 safety trainings per year to adhere to Cal-OSHAs requirements and to enhance overall employee safety awareness. One way the department enhances employee safety awareness is through the safety rodeos. The Committee seeks to address safety awareness and develop employee’s skills and safety practices. Staff is introduced to various types of equipment and their safe operation. Employee Equipment Safety Training Chair Fleet Maintenance Supervisor, Mike Weigel, Ford Omori (Parks & Trails) Provided opening demonstrated the proper method of tying down Remarks. loads for transport. Michael Alcanter (Parks & Trails) Brian Fink and Fernando Garlejo demonstrated safe operation of Street Maintenance) demonstrated safe a chain saw. set up of traffic message boards. Public Works Department Report – February 9, 2022 Page 5 UTILITIES Water Distribution System Operations Mark-Outs 96 Distribution Maintenance 76 Water service repair 2 Somerset Street, Pinefield Street Water main repair 2 Lake Poway Operations, The Farm Water Shutdowns 2 Lake Poway Operations, The Farm Customer Service Repairs: Leaks, AMS updates, non-ops. 4 Birch Tree, Murel Trail, Annual Test Reports 105 Backflows Tested 12 Large Meter Tests 0 Water Treatment Plant and Utility Systems Operations Lake Poway Rainfall (inches) Lake Poway and Poway Dam 931.3 Water Treatment Plant Took down the east settling basin for cleaning and maintenance; will be back on-line Thursday 2/17. Applying new labeling to all piping around the plant to improve safety and overall operations. Removed wastewater recovery basin pump #1 for maintenance. Collection System Maintenance Sewer Mainlines Rodded (Vactor) Routine Mainline Rodding (l/ft.) 4,428 Monthly High Frequency Rodding (l/ft.) 5,587 Quarterly High Frequency Rodding (l/ft.) 0 Special Mainline Rodding (l/ft.) 560 Total Mainline Rodded (l/ft.) 10,575 Sewer Mainlines Inspected (CCTV) Routine Mainline Inspection (l/ft.) 8,013 Special Mainline Inspection (l/ft.) 0 Total Mainlines Inspected (l/ft.) 8,013 Utility Crew Task Count Annual Lateral Assessments 3 Bi-Annual Lateral Assessments 0 Laterals Inspected 6 Laterals Rodded 4 Laterals Repaired 0 Lateral Blockage Mitigation 1 SSO Spill Volume Estimation 2 Manholes Located 4 Manholes Raised 0 Manholes Inspected 2 Easement Maintenance 1 Customer Service 2 Total of Division Tasks Completed 134 Public Works Department Report – February 9, 2022 Page 6 Recycled Water System Recycled Site Inspections 0 Four-Year, Four-Hour Potable Cross- Connection Tests 2 Four Year, 24 Hour Recycled Irrigation Test 2 Annual Recycled Site Inspection 3 Customer Service 1 DRC Plans Reviewed 7 Total Completed Tasks 15 Fats, Oils, Grease (FOG) Program Business License Review 4 Site Inspection 0 FOG Permit Issued 0 Customer Service 6 Total of Completed Tasks 10 Water Infrastructure Improvement Plan Clearwell Bypass: Pipeline trench excavation and rock removal continues. Pipeline installation started including the 42-inch tie-in to the pipe gallery. Preparation of the site at Lake Poway wrapped up in anticipation of the tank delivery scheduled for the week of February 21. February 14, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:John Buckley, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 2/4/2022 - 2/10/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 William D. Gore, Sheriff Arrested Name Violations Arrest Location 02/04/2022 MOJICA, JOSE 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M) 12380 Poway Rd, Poway 02/04/2022 WRIGHT, JAMES 243 (A) PC - BATTERY ON PERSON (M)13926 Putney Rd, Poway 02/04/2022 SMITH, RYAN 11390 HS - CULTIVATE SPORES/MUSHROOMS TO PROD CNTL SUBS (F); 11391 HS - TRANS SPORES/MUSHROOM TO PRODUCE CNTL SUB (F) 13926 Putney Road, Poway 02/05/2022 JUVENILE 182 (A)(1) PC - CONSPIRACY:COMMIT CRIME (F); 487 (A) PC - GRAND THEFT (Theft of Mot Veh Parts/Acc) (F); 496 (A) PC - RECEIVE/ETC KNOWN STOLEN PROPERTY (F); 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) Poway 02/05/2022 SAMSEL, JAKOB 182 (A)(1) PC - CONSPIRACY:COMMIT CRIME (F); 487 (A) PC - GRAND THEFT (Theft of Mot Veh Parts/Acc) (F); 496 (A) PC - RECEIVE/ETC KNOWN STOLEN PROPERTY (F) 12500 Stowe Dr, Poway 02/05/2022 FALLOW, UNITYSAGE 182 (A)(1) PC - CONSPIRACY:COMMIT CRIME (F); 487 (A) PC - GRAND THEFT (Theft of Mot Veh Parts/Acc) (F); 496 (A) PC - RECEIVE/ETC KNOWN STOLEN PROPERTY (F) 12500 Stowe Dr, Poway 02/05/2022 TRIERWEILER, DERRICK OW-F ZZ - FELONY OTHER AGENCY'S WARRANT; 148.9 (A) PC - FALSE IDENT TO PEACE OFCR (M); 496 (A) PC - RECEIVE/ETC KNOWN STOLEN PROPERTY [$950 OR LESS] (M) 12305 Poway Road, Poway Keeping the Peace Since 1850 02/05/2022 ABAD, CAELAN 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F); 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M) 12580 Oak Knoll Road F19, Poway 02/05/2022 FORD, TRAVIS 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F); 594 (B)(1) PC - VANDALISM ($400 OR MORE) (F) 12341 Oak Knoll Rd, Poway 02/09/2022 JUVENILE 487 (A) PC - GRAND THEFT:MONEY/LABOR/PROPERTY (F) Poway 02/09/2022 HENAULT, AMANDA 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 12448 Poway Rd, Poway 02/10/2022 BLOWERS, DONALD 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M) 13536 Poway Road, Poway 02/10/2022 JORDAN, LAUREN 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F) 13425 Community Rd., Poway Category Arrests Felony 9 Misdemeanor 4 Total 13 Category Cases Felony 13 Misdemeanor 3 Total 16 John Buckley, Lieutenant Poway Station Captain David M. Schaller, Poway Station Keeping the Peace Since 1850 February 24, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:John Buckley, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 2/11/2022 - 2/17/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 Kelly A. Martinez, Acting Sheriff Arrested Name Violations Arrest Location 02/11/2022 MORAIN, GREGORY BW-F ZZ - FELONY BENCH WARRANT (OUR AGENCY) 14020 Sycamore Av, Poway 02/11/2022 WALTERS, JAMES 14601.1 (A) VC - DRVG WHILE LIC SUSP OR REVOKED:OTHER REASONS (M) 13630 Poway Rd, Poway 02/11/2022 VALDER, JOHANN 594 (B)(1) PC - VANDALISM ($400 OR MORE) (F); 243 (E)(1) PC - BATTERY:SPOUSE/EX SPOUSE/DATE/ETC (M); 591.5 PC - DAMAGE/DESTROY ANY WIRELESS COMMUNICATION DEVICE (M) 12719 Robison Blvd, Poway 02/12/2022 STARNES, KEVIN 148 (A)(1) PC - OBSTRUCT/RESIST PEACE OFCR/EMER MED TECH (M); 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 13444 Poway Road, Poway 02/12/2022 DELAY, JUSTINE BW-M ZZ - MISDEMEANOR BENCH WARRANT (OUR AGENCY) 13719 Silverlake Dr, Poway 02/13/2022 GUNES, YILMAZ 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F); 529 (A) PC - FALSE PERSONATION OF ANOTHER:SPEC CIRC (F); OW-F ZZ - FELONY OTHER AGENCY'S WARRANT 13010 Poway Rd, Poway 02/13/2022 BLOWERS, DONALD 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 12202 Oak Knoll Road, Poway 02/13/2022 HENAULT, AMANDA 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F) 12448 Poway Rd #107, Poway 02/14/2022 BROWN, CHRISTOPHER 10851 (A) VC - OTHER AGENCY VEHICLE THEFT/RECOVERY (F); 11351 HS - POSSESS/PURCHASE FOR SALE NARCOTIC/CONTROLLED SUBSTANCE (F); 11352 (A) HS - TRANS/SELL NARCOTIC/CONTROLLED SUBS (F); 11370.1 (A) HS - POSS CONT SUBS WHILE ARMED W/LOADED FIREARM (F); 11378 12800 Choctaw Way, Poway Keeping the Peace Since 1850 02/14/2022 GOLDY, PEGGY 11351 HS - POSSESS/PURCHASE FOR SALE NARCOTIC/CONTROLLED SUBSTANCE (F); 11352 (A) HS - TRANS/SELL NARCOTIC/CONTROLLED SUBS (F); 11378 HS - POSS CONTROLLED SUBS FOR SALE (F); 11379 (A) HS - TRANS/ETC CONTROLLED SUBS (F) Matate@ Yukon, Poway 02/16/2022 CARVAL, MANUELA 12500 (A) VC - DRVG WITHOUT VALID DRVR'S LIC (M) Poway Road/ Gate Drive, Poway 02/17/2022 JUVENILE 245 (A)(1) PC - ASSAULT W/DEADLY WEAPON:NOT F/ARM (M) Poway Category Arrests DUI 1 Felony 6 Misdemeanor 6 Total 13 Category Cases Felony 5 Misdemeanor 4 Total 9 John Buckley, Lieutenant Poway Station Captain David M. Schaller, Poway Station Keeping the Peace Since 1850