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Directors' Notes 03-23-22City Clerk’s Office Page 1 of 4 DATE: March 22, 2022 TO: Chris Hazeltine, City Manager FROM: Carrie Gallagher, City Clerk CONTACT: (858) 668 – 4535 or cgallagher@poway.org SUBJECT: City Clerk Notes (March 9 – March 22, 2022) Upcoming Agenda Deadlines Council Meeting Staff Reports Due Agenda Posted April 5 March 21 March 29 April 19 April 4 April 12 May 3 April 18 April 26 Legal Notices Order No. Project Title Publishing Date(s) Dept. 22-029 RTCIP 2022-23 3/24 & 3/31 DSD 22-030 Water Treatment Plant Bid No. 22-007 3/24 & 3/31 DSD 22-031 Door inspection, maintenance & repair services RFP 22-022 3/24 & 3/31 PW 22-032 Aria Estates Open Space Boundary Adjustment 3/24 DSD Public Records Requests Name Subject of Request Date Closed 2021-213 Newton, Stewart PROS consulting, Inc as well as any correspondence between the city and PROS consulting, Inc from 2015 until present. 3/21/2022 2022-018 Assis, Hani Espola Road Safety Improvements - phase 2. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) Extension notice sent 2022-019 Assi, Hani Espola Road Safety Improvements - phase 1. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) Extension notice sent 2022-048 Aztec Janitorial Services (RFP No. 22-020 - Janitorial Services). We would like to request a copy of the incumbents file regarding any cure notices deficiencies and current pricing. Extension notice sent City Clerk’s Office Page 2 of 4 Public Records Requests continued: Name Subject of Request Date Closed 2022-054 Rosenberg, Sharon New Business License Listings Feb. 8 through present. Please include business name, business phone, owner's name, where possible. Please include only new business licenses issued during my requested time period. 3/14/2022 2022-055 Allied Universal Security Services Current janitorial guard services with the City of Poway. The current contract (with deduction amounts included), a copy of all changes/addendum and a copy of all wage/bill rates. 3/10/2022 2022-056 TSAC Engineering AS-BUILT’s for Water/Sewer/Storm utilities from Sycamore Canyon Substation along Green Valley Ct and Paine St. Our project is about designing a Battery Storage Facility and we need to make sure it does not interfere with any wet utilities pipes. 3/10/2022 2022-057 Wells, Susan 14905 Garden Rd. She is specifically looking for any structural permits currently in review. And any previous pool demolition and pad pour. 3/10/2022 2022-058 Global Zoning United Oil 12462 Poway Road. Copies of Certificates of Occupancy. Copies of Outstanding Zoning Code Violations. Copies of Outstanding Building Code Violations. Copies of Outstanding Fire Code Violations. Copies of current/upcoming road projects that will impact the right of way of the property (road widening, sidewalk improvements). Copies of Approved Variances, Conditional use Permits Special Exceptions, Zoning Cases, Resolution, Ordinances, Site Plans. 3/10/2022 2022-059 Ohm Analytics Data that can be produced in excel or CSV format by the software used by your department to track permits and an email receipt is preferred. Issued Residential and Commercial solar (photovoltaic – PV) permits from 02/01/2022 to 02/28/2022. The following data points: permit number, permit status, permit address, contractor, issue date, final date, permit type, sub-type, valuation (if available), work description. 3/14/2022 2022-060 Winet Patrick Gayer Creighton & Hanes All documents related to 17941 St. Andrews Dr., Poway, CA 92064, including but not limited to permits, inspections records, code compliance documents, violations, correspondence, etc. 3/14/2022 2022-061 GG Homes Request both OPEN and CLOSED Residential Code Violations between February 1, 2022 and March 1, 2022. 3/14/2022 2022-062 Lin, Derrik All records/applications for both properties, 14305 Twin Peaks Rd. and 14321 Twin Peaks Rd. Just before 2021, they were both under the same owner for a few years. Are there any applications, any development plans for both properties, or just 14305 Twin Peaks Rd or 14321 Twin Peaks Rd.? Request any application that might be submitted by Antaz Properties LLC or Juan Cruz who was the owner of both properties. 3/14/2022 2022-063 Oldcastle Infrastructure Copy of Payment/Performance/Surety Bond on project 21-012 (Exposed Sewer East of Martincoit Rd) by Blue Pacific Engineering & Construction. 3/14/2022 2022-064 Odic Environmental & Energy Any information you might have for the property. 3/17/2022 City Clerk’s Office Page 3 of 4 Public Records Requests continued: Name Subject of Request Date Closed 2022-065 Partner ESI Historical building department records for the following addresses: 14010 and 14034 Poway Road, Poway, CA 92064. Looking for building permit records, certificates of occupancy, or any environmental records pertaining to the above addresses. 3/17/2022 2022-067 Michael Baker International ROW plans for Ted Williams Parkway - West of Pomerado Rd. 3/17/2022 2022-068 Olps, Chris I would like to request the grading permit and any additional approval information (restrictions, exemptions, checkpoints, high level reviews required or excused, etc) for the Fairfield site project. Just looking for the grading permits and any emails or communications related to that approval or changes to the permit (from the City or from Fairfield). Also, I would like to see the surety bond agreement. Extension notice sent 2022-069 Lofy, Ronald All e-mails, letters, and other documents sent to or transferred to Mr. Vahid Mirjamali, 17119 W. Bernardo Drive, Unit 104, San Diego, CA 92127 pertaining to Parcel Numbers 314-440-38 and 317-611-01, between March 2020 and June 2021. Extension notice sent 2022-070 Lin, Derrick Can you help me find out if there is easement between 14321 Twin Peaks Rd. Poway, CA 92064 and 14305 Twin Peaks Rd. Poway, CA 92064? 3/22/2022 2022-071 Arendt, Carrie TPM 15-002, MCRA 15-006, APN 278-181-02 Starting in 2015 Requestor stated: I meant MDRA. Yes I would like to review the file. 2022-072 SmartProcure Any & all purchasing records from 8/11/2021 to current. The specific information requested from your record-keeping system is: purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number; purchase date; line item details (Detailed description of the purchase); line item quantity; line item price; vendor ID number, name, address, contact person and their email address. 2022-073 BallotReady I am writing to formally request any shapefiles for the city council/supervisor districts that were redistricted using data from the 2020 census. 2022-074 SmartProcure SmartProcure is submitting a public records request to the City of Poway for all current employee/staff contact information. The specific information requested from your record-keeping system is: First Name, Last Name, Position Title, Department, Direct Phone Number (if does not exist, list main phone number with extension), Business Cell Phone (if provided by City of Poway), Email Address, and Office Address (Address, City, State, Zip). 2022-075 Knowledge Splice Services Any open/active building permits and currently active code enforcement violations/open citations for 13671 Comuna Dr Poway, CA 92064. City Clerk’s Office Page 4 of 4 Public Records Requests continued: Name Subject of Request Date Closed 2022-076 CivilGrid I was looking for geospatial utility data for Poway- in particular data related to Water, Sewer, Moratoriums, and Water. 2022-077 Lin, Derrick Please pull out any records on permit applications from Antaz Properties LLC or Juan Cruz. 2022-078 Odic Environmental We would like copies of any building permits and certificates of occupancy for the property located at: 13100 KIRKHAM WAY STE # 207, 208, 210, 211 POWAY, CA 92064, APN: 317-270-10-07, APN: 317-270-10-08, APN: 317-270-10-10, APN: 317-270-10-11 2022-079 Macier Appraisal Building permit for 18655 Old Coach Dr, Poway CA 2022-080 Reden & Reden, APC The owner of 14950 Garden Road, Poway, CA or an agent of theirs has been in any communication with the City regarding the easement. Specifically are there any emails discussing the permit process related to the easement/bridge. Anything relating to that easement and/or bridge traversing it from 1985 to the present. If no records exist, would the city be able to provide a declaration or testify that no permits to build a bridge have ever been issued or applied for? 2022-081 Fire Prevention Services Inc. The budget as well as prior years costs for the current bid for vegetation management. RFP #22-021. 2022-082 CivilGrid I was looking for geospatial utility data for Poway- in particular data related to Water, Sewer, Moratoriums, and Water. 3/17/2022 2022-083 BallotReady Any shapefiles for the city commissioner/supervisor districts that were redistricted using data from the 2020 census. 2022-084 Psomas I’m looking for the as-built underground utilities record maps along Espola Road. I need them to show all the existing underground utilities between the right of way lines of Espola Road from the intersection of Summerfield Lane and Espola Road to the intersection of Morning Air and Espola Road. 2022-085 Renovate San Diego Please provide information regarding any code violations outstanding for the property on: 13746 Frame Road., Poway, CA 92064, APN: 317-042-06-00. 2022-086 A.C.E. Quotes from contractors related to any weed abatement and or vegetation clearing. 2018-2021. Specifically, successful bids on RFP's similar to RFP #22-021. 2022-087 Partner ESI Partner would like to know if you have any records of current/open fire, building, or zoning code violations. Could you please provide us with the original building permit and certificate of occupancy? 2022-090 San Diego Union- Tribune 1) Copies of all applications for accessory dwelling units that the city has received since Jan. 1, 2020; 2) A list of addresses of all existing accessory dwelling units in the city. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Audrey Denham, Director of Community Services DATE: March 23, 2022 SUBJECT: Community Services Department Bi-Weekly Report Upcoming Date Time Location Watercolor Class March 26 9:00am-12:00pm Kumeyaay-Ipai Interpretive Center Spring-In to Camping April 1-2 1:00pm-10:00am Lake Poway Early Summer Camp Registration April 5 7:30am In-Person at City Hall or Online Spring-In to Camping April 8-9 1:00pm-10:00am Lake Poway In the Park Series: Western April 11 10:00am-12:00pm Community Park Teen Glow-in-the Dark Egg Hunt April 16 5:00pm-9:00pm Community Park It was a foodie’s paradise at this month’s Teen Grub Crawl! 62 Participants were busy enjoying the sweet, savory, and delicious as they cooked, tasted, and played their way from one mouthwatering adventure to another! Old Poway Park made the list of recommended Poway gardens to visit on the March 26 San Diego Horticultural Society tour. Volunteers and staff will ensure the gardens are looking their very best for potentially 800+ attendees. In partnership with Poway OnStage, Poway Center for the Performing Arts (PCPA) tickets for Missoula Children’s Theatre “Alice in Wonderland” were offered up to the City’s PLAY Scholarship participants. A total of 13 families picked up 51 tickets for the performances on March 12. Artists Brandon Jameson and Stacy D’Aguiar are featured in the March art exhibit at PCPA. Brandon’s work focuses on “different aspects of strength, tenacity, courage, and creativity” and Stacy “invites the viewer to explore abstract settings… which are painted on different elements such as metal, wood, or canvas”. Stop by to view this wonderful exhibit before its gone on March 30. Lake Poway Rangers hosted a Free Fishing Seminar for 30 fishing enthusiasts on March 12. The anglers learned about the basics of fishing. Didn’t make that seminar? A free video is now available on the Lake Poway website for anglers to reference anytime. Blue Sky Ecological Reserve and the Kumeyaay-Ipai Interpretive Center have hosted numerous scout troops over the last few weeks. Docents lead the groups in educational tours providing knowledge of local history, flora, and fauna. In the past two weeks, the older adult congregate meal program at the Mickey Cafagna Community Center served 104 delicious meals. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Bob Manis, Director of Development Services DATE: March 23, 2022 SUBJECT: Director’s Notes PLANNING Pre-Application for 64 Unit Subdivision at 12624 Oak Knoll Road On March 23rd, a Pre-Application was submitted by Lennar Homes LLC for a preliminary review for a 64 single-family home subdivision on a 11.06-acre site on the north and south side of Oak Knoll Road (12624 Oak Knoll Road). The north side of Oak Knoll (9.28 acres) will be developed with 60 homes and some open space. The south side of Oak Knoll (1.78 acres) will be developed with four homes and a passive park adjacent to Poway Creek. A typical residential lot is proposed to have 42 feet of frontage and 85 to 90-foot depths. An eight-foot-wide community trail is proposed to connect Oak Knoll Road to the Poway Towne Center shopping center immediately east of Firestone along Poway Road. Additional passive park amenities (e.g., seating, grass, shade pavilions, barbeque areas) are proposed within the plan. One home listed on the City’s local historic registry will be preserved. Pre-Application for a Raising Cane’s Restaurant at 12665 Poway Road On March 3rd, a Pre-Application was submitted for a preliminary review to construct a 3,267-square- foot Raising Cane’s restaurant with a drive-thru at 12665 Poway Road in the Poway Road Specific Plan area. New Single-Family Residence proposed on 14560 Valleyview Road On March 22nd, a Minor Development Review Application was submitted to construct a new 3,176- square-foot single-family residence with an attached 941-square-foot garage on a vacant lot at 14560 Valleyview Road in the Rural Residential A zone. New Accessory Dwelling Unit (ADU) at 13671 Tierra Bonita Rd On February 14th, a building permit was issued to convert an existing 1,280 square-foot barn into a three-bedroom ADU at 13671 Tierra Bonita Rd. CAPITAL IMPROVEMENTS Water Treatment Plant Caustic Soda Tank Rehabilitation The bid opening for the Water Treatment Plant Caustic Soda Tank Rehabilitation project was on March 3 and one bid was received at 50% more than the project budget. After discussions with Public Works, it was decided that the cost in the bid was too high for the rehabilitation and was getting close to the cost to replace the tank. Staff will prepare a Council report recommending that the bid should be rejected. Staff is exploring options to put the project on open market negotiations for the rehab of the tank, or to rescope the project as a tank replacement project with a new steel tank. Director’s Notes March 23, 2022 Page 2 Sewer Line Repair Replace 20/21 (Pomerado Rd/Stone Canyon Rd) The Contractor and City staff met last week for a punch list walk to proceed with closeout of the project. The outstanding items are planned to be completed this week, depending on material availability. Due to the project being performed in the City of San Diego right-of-way, their Field division has agreed to sign off on our project once the punch list items are completed and as-built plans are submitted to the Field division. Rattlesnake Creek Streambank Stabilization Design Preliminary design has begun on the Rattlesnake Creek Streambank Stabilization project. The area surrounding the natural channel will be surveyed to determine the property boundaries and the species and sizes of trees which are to be preserved or replaced during the stabilization design. Native trees will be identified, quantified, and replaced at the prescribed ratios per the Poway Tree Removal Permit guidelines. Due to infrequent rain events, extension of the wet weather monitoring of the creek to include next year’s rain events is under consideration. The remaining design tasks will be performed as scheduled to keep the design process going. FY2021-22 Annual Valve Replacement Program The preconstruction meeting was held last week to determine the necessary outage durations, frequency, and locations with the goal of minimizing impacts to residents and businesses. The inspector toured the various work locations of the valve replacements with the Contractor in order to minimize cost and disruption of the night work. These replacements are on schedule to begin in April. LAND DEVELOPMENT Colburn Residence City staff received a revised Pad Certification from the Engineer of Record for a proposed single- family residence on Cedar Ridge Court. Golden Way Property City staff received a floodplain development application for proposed backyard improvements at an existing residence located on Golden Way within the FEMA regulated floodway. Colle Residence City staff received a grading plan application for first review of a proposed garage structure at an existing residence on Eastvale Road. SDG&E Substation City staff has approved the grading plans for drainage improvements at the SDG&E substation on Twin Peaks Road. Staff is awaiting the submittal of requested mylar plans and securities. North County Soccer Park City staff has approved the grading plans for the proposed installation of synthetic turf at the North County Soccer Park on Espola Road. Staff is awaiting the submittal of requested mylar plans and securities. Lyon Estates City staff issued comments on the second review of the improvement plans associated with the 10-lot residential subdivision proposed at the end of Larchmont Street. Fairfield Development City staff returned comments on the second submittal of the onsite precise grading plans for the Fairfield mixed-use redevelopment project. Director’s Notes March 23, 2022 Page 3 Ho Enterprises City staff received a grading plan application for first review of a single-family residence proposed for a property at the northwest corner of Poway Road and State Route 67. Zeitoune Residence City staff received a grading plan application for first review of a single-family residence proposed for a property on Stage Coach Road. STORMWATER Best Management Practice (BMP) Manual The San Diego Regional Water Quality Control Board (Regional Board) has approved the updated BMP Manual that City staff submitted at the end of January. Toward the end of 2021, City staff had contacted the Regional Board to request clarification on which types of pavement projects are considered routine maintenance and therefore exempt from permanent BMP requirements. The Regional Board responded with comments to incorporate into the BMP Design Manual and resubmit for approval. Now approved, both public and private streets and parking lots undergoing routine maintenance, will be exempt from the installation of permanent BMPs. Staff has now posted the revised manual to the City’s website. INSPECTION The Farm Stoneridge Country Club Lane (G21-0001& STI21-001) - Pad over-excavation continues at various locations around the site. These removals are now being done along the southern end of the site near Espola Road and the northern end along St Andrews Drive. Director’s Notes March 23, 2022 Page 4 Retaining wall work has begun at lot 136 with excavation of the footing, placement of reinforcing steel, concrete footing placement and block placement. The first of many walls is nearly complete. Wall construction is and will be in various stages around the site. Sewer line installation continues. The 8-inch line in “private street A” across from Martincoit Road has been installed from Manhole 1 to Manhole 2. Manhole bottoms have not yet been placed because the contractor is having problems getting concrete. Heritage Hill Slope Repair Cree Drive (G20-0022) - Work has begun on this project. The keyway has been hand dug. The exposed bottom has been approved by the geotechnical consultant. Geogrid has been installed and is to be added every two feet as the fill is placed. Installation of the drainage system within the fill has begun. A portion of the drainage system has been installed along the inside of the keyway and burrito wrapped. Ramirez Residence and Accessory Dwelling Unit Del Poniente Road (G21-0006) - At the rear of the pad along the vertical back cut, the retaining wall and drain system behind the wall are complete. The contractor constructed the bio-filtration system last week. The basin was previously excavated, and then the permeable aggregate was placed. The aggregate was followed by the perforated piping which ties into the overflow drain box. The bio- filtration soil material was placed, and planting will be completed soon. Fairfield Poway Road (G21-0007) - Grading continues. The grading contractor continues to excavate five feet below buildings and 10 feet outside all building limits. When depth is reached the soils engineer and City staff meet and confer. Last week the contractor began excavating the footing for the proposed retaining wall along the east, west and southern project limits. Both the Geotechnical Engineer and the Native American monitor are onsite to observe the grading operation. Director’s Notes March 23, 2022 Page 5 Lamie Residence Heritage Drive (G20-0023) - The contractor continues construction of the home and ADU. The contractor continues to work on the construction of the swimming pool. Installation of the post-tension cabling for the tennis court is complete and trenching and installing area drains continues. Lara Residence Golden Way (G18-0011, WI19-002) - Pad staking was placed and clearing of the existing vegetation completed. The proposed fire line has been staked and last week trenching and installation began. Last week, approximately 120 feet of 6-inch water main was installed. Installation is scheduled to be completed this week followed by testing. Evans-Pina Accessory Dwelling Unit Summer Sage Road (SW20-0172) - Inspection staff was informed that the project is complete and was asked to perform the final inspection. A final inspection was conducted, and issues noted. A preliminary punch list has been created and sent to the developer. Dycus Residence Glen Oak Road (G18-0010) - The contractor has completed installation of the C-02 masonry wall. All slope areas were mulched, and the project is complete. Director’s Notes March 23, 2022 Page 6 Pomerado Road SDGE 16” Gas Main Conversion Pomerado Road between Ted Williams and Scripps Poway Parkway (RW21-0126) - Crew 1 - The contractor continues working on Pomerado Road southbound at Scripps Poway Parkway and Scripps Poway Parkway westbound to the tie-in point. The contractor has completed installation and welding of the 16-inch gas main to the tie-in point on Scripps Poway Parkway. The contractor has completed base and temporary cap paved from south of Poway Road up to Scripps Poway Parkway other than a few plated areas in-between. Crew 2 - The contractor continued trenching north and south of Robison Boulevard on Pomerado Road. Installation of the 16-inch gas main and fiber optics on Pomerado Road continues. Crew 3 - (Night Work) The crew is working on plating, trenching, and installing the new 16-inch gas main crossing at Poway Road on Pomerado Road from 9-p.m. to 5-a.m. for the next 2 to 3 weeks. SCHEDULED ROAD/LANE CLOSURES  Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both directions for work related to the Espola Road Safety Improvements project.  Possible lane closure on Poway Road between Tarascan Drive and Carriage Road, and Tarascan Drive between Wanesta Drive and Poway Road in both directions for work related to the Poway Commons project.  Possible lane closure on Pomerado Road from Stone Canyon Road in both directions to Scripps Poway Parkway and on Scripps Poway Parkway in both directions from Pomerado Road to western City limits for work related to the SDG&E gas main installation project.  Possible lane closure on Poway Road between Carriage Road and Civic Center Drive for work related to the Fairfield project. 1 of 3 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Aaron Beanan, Director of Finance DATE: March 23, 2022 SUBJECT: Finance Department Director’s Notes Finance • FY23 Labor Calculation Sheets are due from departments to Finance by April 1. Information Technology • Hardware Replacements: City storage replacement project to replace storage and backup hardware at City Hall and Public Works continues. Customer Services • Business Registrations: Due to the go live with EnerGov; business registration numbers reflect February 1-14, 2022. The registrations for the second half of February will be included with March.* • Utilities: A total of $118,512.70 was credited to 105 water customers with Covid-related arrearages for service provided from March 4, 2020, to June 15, 2021, with federal funds received by the State Water Resources Control Board. Any customers that had a remaining balance in arrears on their account were automatically enrolled into a one-year payment arrangement. The board will be administering funds for wastewater in March/April 2022 and staff intend to apply. • Ambulance Billing: Customer Services has worked with the City’s biller, Wittman Enterprises, to update the fees for emergency medical services and ambulance transports approved effective March 1, 2022. Staff is updating the website with the new fees and information regarding the financial hardship policy and application process which will be live by the end of the month. Business Registrations* February 2022 Business Certificates 79 Home Occupation Permits 7 Regulatory Licenses 1 Utility Billing Start Service 83 Close Service 82 Cycle Bills Processed 7244 Past Due Notices Sent 202 2 of 3 General Support Services Bids: BID Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded Bid Awarded Vendor Council Award Date BID-22-001 Booster Pump Replacement 1/12/22 N/A $102,000 TBD TBD TBD BID 22-005 Caustic Soda Tank Rehabilitation 3/3/22 $60,000 $60,000 TBD TBD TBD BID-22-006 Channel Rehabilitation – Carlson & Springvale 3/24/22 $140,000 $150,000 TBD TBD 4/19/22 BID-22-007 Water Treatment Plant Security Upgrade Project 4/7/22 $80,000 $90,000 TBD TBD 5/3/22 BID 22-008 Reservoir Overflow Modifications 4/21/22 $175,000 $235,679 TBD TBD 5/17/22 BID 22-009 City Facilities Painting 2021/2022 4/26/22 $135,000 $135,000 TBD TBD 5/17/22 BID 22-010 City Facilities General Maintenance & Repair – Wood 2021/2022 4/26/22 N/A $75,000 TBD TBD 5/17/22 Requests for Proposals: RFP Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded RFP Awarded Vendor Council Award Date RFP 22-003 PCPA Architectural and Engineering Design Services 8/27/21 N/A $500,000 $467,000 Sillman Architects TBD RFP 22-016 Design Services for the Treated Water Facilities Project 1/26/22 N/A $2,144,553 TBD TBD 4/5/22 RFP 22-017 Design Services for SDCWA POW-5 Turnout and Flow Control Facility Project 1/26/22 N/A $2,144,553 TBD TBD 4/5/22 RFP 22-019 PRV Station Maintenance Services 3/8/22 N/A $45,000 annually TBD TBD 4/5/22 RFP 22-020 Janitorial Services 3/22/22 N/A $345,956 TBD TBD 5/17/22 3 of 3 RFP Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded RFP Awarded Vendor Council Award Date RFP 22-021 Vegetation Management 3/28/22 N/A $155,000 TBD TBD 5/3/22 RFP 22-022 Door Inspection, Maintenance and Repair Services 4/12/22 N/A $15,000 TBD TBD N/A RFP 22-023 Rehabilitation of Reservoirs R-4 and R-7 4/20/22 N/A $125,000 TBD TBD 6/7/22 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Scott Post, Interim Fire Chief DATE: March 23, 2022 SUBJECT: Fire Department Management Staff Notes FIRE ADMINISTRATION 1 The Fire Department’s Senior Management Analyst served on an interview panel for the open Management Analyst positions in Public Works. 2 Fire administration meeting to discuss the Fire Department Property Tax Report. 3 Attended the California Cities-San Diego/Imperial County Division Conference Call. FIRE PREVENTION Activity between 03/07 - 03/20 FIRE PERMIT PLAN CHECKS Pomerado Hospital – Palomar Outpatient Pavilion Bldg Medical Gas & Fire Sprinkler & Fire Alarm – Approved PROJECT PLAN REVIEWS Royal Heights Energy Systems Lithium Battery Storage – Comments & Conditions LICENSE REVIEWS Cabrillo Point Academy Private School – Approved Plan Reviews 8 Inspections 36 Site Visits/Consultations 7 Business License Reviews 11 Fire Inspections FD Management Staff Notes Page 2 Between Monday, March 7th and Sunday, March 20th, personnel completed 459 hours of training and activities. The top three topics included 290 hours of Company Training, 74 hours of Facility Training, and 50 hours of Officer Training. EMS / TECHNOLOGY 1 Overview of Poway’s NarcBox controlled medication management system given to representatives from San Diego County Office of Emergency Services and Vista Fire Department. 2 Completed reorder of controlled substance stock to cover expiring lot numbers. 3 Removed expired Midazolam from controlled substance vaults to reverse distribute for destruction. 4 Received quote to replace 5 EMS coats that have reached end of life status. TRAINING / SAFETY 1 Conducted an after-action review of the Crocker Fire with all divisions. Reviewed policies and procedures for communications. 2 Santa Ana College Wellness Registration - Class given on Effects of Caffeine on the Body. 3 A Fire Company Officer 2D Class was recently completed. This class is one of the many required for personnel to be qualified for the Fire Captain position. 4 Conducted Fire Engineer promotional interviews and an existing Poway Firefighter/Paramedic was promoted Fire Engineer/Paramedic. TRAINING & PROFESSIONAL DEVELOPMENT HOURS FD Management Staff Notes Page 3 OPERATIONS 1 Attended Metro Zone Operations meeting at Miramar Fire Department. 2 The Apparatus Design Committee completed the first draft of the replacement tiller truck design. This process has been expedited to avoid a 7% cost increase on May 1. 3 Participated in a design meeting with Development Services regarding the Fire Stations1 staircase project. 4 Grant from County Supervisor Joel Anderson’s office in the amount of $22,423 awarded for the purchase of turnout extractors for Fire Stations 1 and 2. This grant was due to the efforts of Joan Jones of the San Diego Regional Fire Foundation. Turnout extractors are commercial grade washers used specifically to launder heavily soiled personal protective equipment after fires. The addition of this much needed equipment will improve firefighter safety, reduce the exposure of carcinogens to firefighting garments, and provide improved operational efficiency. Between Monday, March 7th and Sunday, March 20th, the Fire Department responded to 199 incidents. FD Management Staff Notes Page 4 DISASTER PREPAREDNESS 03/07/22 -03/20/22 1.Attended Poway Neighborhood Emergency Corps (PNEC)meeting to discuss grants 2. Discussed Hazard Mitigation Plan with: -Troy DePriest (Public Works) -Fire Chief 3. Participated in the City of San Diego's Office of Emergency Services' Training Committee to discuss which classes/trainings can be reimbursed by the Urban Area Security Initiative (UASI) Grant Training Funds. 4. Participated in a planning meeting with the County Office of Emergency Services to discuss the 2023 Full Scale Exercise. 5. Hosted the Poway Neighborhood Emergency Corps (PNEC) Community Meeting COVID 19 Support (Daily) •Manage EOC Briefings •Monitor WebEOC •Monitor County/State Briefings •City Liason with County of San Diego Office of Emergency Services and CalOES •Prepare FEMA reimbursement documents CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Jodene Dunphy, Director of Human Resources & Risk Management DATE: March 23, 2022 SUBJECT: Human Resources & Risk Management Department Director’s Notes HUMAN RESOURCES New Hires Name Position/Title Department Start Date Patty Fletcher Senior Administrative Assistant Development Services 3/14 Natalie Cook Engineering Technician Development Services 3/21 Promotions Name Position/Title Department Start Date Adam Walsh Fire Engineer/Paramedic Fire 3/22 Current Active/In Progress Recruitments No. Dept. Title Type Opened Closed/Close 1 CS Camp Counselor Part-Time Temporary 3/1 3/27 2 CS Front of House Assistant Part-Time Temporary 1/26 4/26 3 CS Lifeguard Part-Time Temporary 2/14 5/14 4 CS Recreation Leader I Seasonal 2/25 5/22 5 CS Recreation Leader II Seasonal 12/14 3/13 6 CS Stage Technician Part-Time Temporary 1/26 4/26 7 DS Assistant Planner Full-Time Regular 3/10 3/31 8 DS Associate Planner Full-Time Regular 3/10 3/31 9 FIRE Firefighter/Paramedic Full-Time Regular 9/10 Continuous 10 PW Construction Maintenance Worker I/II Part-Time Temporary 2/14 2/2 11 PW Equipment Mechanic/Senior Equipment Mechanic Full-Time Regular 2/22 3/20 12 PW Parks Maintenance Worker I/II Part-Time Temporary 3/9 4/3 13 PW Water Treatment Plant Operator Full-Time Regular 3/10 4/24 14 PW Water Utilities Worker Full-Time Regular 3/1 4/3 Upcoming Recruitments No. Dept. Title Type Open Close 1 PW Construction Maintenance Worker I/II Full-Time Regular TBD TBD 2 PW Parks Maintenance Worker I/II Part-Time Regular TBD TBD CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Eric Heidemann, Director of Public Works DATE: March 23, 2022 SUBJECT: Public Works Department Bi-Weekly Report (March 7, 2022 – March 20, 2022) Work/Description Units Location/Description OPERATIONS Street Maintenance Asphalt Repairs (sq. ft.) 228 Repaired potholes on Community Road (3 sq ft) and performed asphalt patching on Glen Oak Road and Carriage Road (225 sq ft). Annual Crack Seal Program (ln. ft.) 129,200 Applied crack sealant to streets in Zone #5. Debris Removal 1 Removed metal debris from Espola Road at Martincoit Road. Concrete Repairs (sq. ft.) 485 Repaired a concrete sidewalk and driveway apron on Jolley Lane (450 sq ft). Eliminated five areas of lifted sidewalk on Twin Peaks Road and Olive Meadows Drive (35 sq ft). Signs 7 Installed three signs on Espola Road. Performed sign clearances on Old Community Road (4). Vegetation 250 Cleared the curb and gutter of overgrown vegetation on Camino Del Valle and Soule Street (250 feet). Stormwater & Flood Control Vegetation Management/Spray Application 7 Abated vegetation in seven locations, including easements and paved channels; this year has yielded high levels of crack weed and nuisance vegetation. Recycling Material 1 Removed material from Crosthwaite Materials Handling Yard to North Poway location. Scheduled Vactor Work and Request 14 Locations throughout Poway. Graffiti 4 Removed graffiti from the confluence wall, McKenzie Avenue, community block wall and Montauk Spillway. Work Orders 5 Rehabilitate Material Handling Yard transitions with 3” rock; removed a report of a fallen tree near Oak Knoll; vegetation clearance over Poway Creek Walk Bridge; removed vegetation and debris that wrapped around the center culvert Public Works Department Report – March 23, 2022 Page 2 Work/Description Units Location/Description wall at Vaughn. Chipped a fallen tree at the Montauk Spillway. Vehicle & Equipment Maintenance Work Orders 20 Scheduled/Unscheduled 11/9 Red Fleet Work Orders 2 Red Fleet Scheduled/Unscheduled 2/0 Facilities Maintenance Electrical & Lighting 9/3 Replaced lightbulbs at the Fire Station flagpole and apparatus bay and repaired the garbage disposal. Replaced lightbulbs in City Hall offices and conference rooms, the fire training tower and the parking lot at Lake Poway. Repaired lighting and power to Aubrey railroad, double doors at Aubrey, Old Poway Park boxcar and the fire training tower all power restored. Plumbing/HVAC 16/11 Repaired restrooms at Lake Poway, Silverset Park, Community Park, Valle Verde Park, Fire Station #1 and Fire Station #3. Repaired a major sewer leak at Poway Center for the Performing Arts. Made repairs to thermostat at Fleet and Old Poway Park. Switched out dispensers at the Community Center. Repaired a faucet at the Dog Park. Miscellaneous 22/30 Installed padding around light poles and metal signs were replaced at Silverset Park. Multiple door closures were adjusted at the Community Center. Beehives were removed from the Fire Training Tower and City Hall. Weather stripping was added to a door at the Pool. Glass showcases were rekeyed. Fence pickets were replaced at Old Poway Park, and Templars Hall and the boardwalk was repaired. Spaces were readied for new hires. Dispensers were replaced at the railroad. A toaster was replaced at City Hall. Termite inspections were carried out at Fire Station #1. Oversaw concrete shaving at City Hall. Contract Inspections 11 Performed LMD inspections in 86-3 A and B and repaired irrigation in 86-2B. Met with management to discuss the future of the Ted Williams citrus grove – as a result, irrigation controllers were removed. Responded to resident calls from Hidden Valley, Old Community and Tree Crest. Attended AC pipe refresher training. Removed debris generated by volunteers. Responded to dig alert requests. Attended an LMD budget meeting and Energov Public Works Department Report – March 23, 2022 Page 3 Work/Description Units Location/Description training. Updated the “Tree City USA” locations on Cartegraph. Applied new year stickers to “Tree City USA signs. Trimmed vegetation on Springfield median to expose “Welcome to Poway” sign. Fire Station 3 apparatus bay heater fix; keys made for bulletin boards throughout City Parks, Trails & Landscape Maintenance Arbolitos Sport Park - Removed graffiti from the men’s restroom. Trimmed and cleaned planters along the entry slope of the soccer field. Mini Arbolitos Park. - Herbicide application. Aubrey Park - Addressed irrigation mainline failures, located and repaired two failures. City Hall - Provided support for food truck luncheon and removed trash following the event. City Owned Properties - Completed weed abatement along Sycamore Avenue, York Avenue, Community Road and across from Fire Station #2. Community Park - Responded to multiple incidents, multiple days of graffiti and vandalism throughout the park. Performed weed abatement throughout the facility. Removed six wooden picnic tables from Dog Park and replaced with plastic tables. Retrieved tables from local businesses (provided during COVID). Met with fence contractor at Dog Park to schedule repair of gate. Garden Road Park - Repaired a water line crack. Continued gopher abatement. Applied herbicide in the mulched areas. Repaired a broken irrigation head. Hilleary Park - Responded to multiple incidents of graffiti and vandalism. Addressing report of water near the north-west end of the tennis court. Located and identified the source. Aerated and fertilized the soccer fields. Lake Poway Park - Performed weed abatement and general cleanup in and around the storage yard. Delivered gator and 16 panels to Starridge Park, panels to be placed around the four temporary light bases. Rebuilt and painted four park reservation posts. Assisted with lake trail repairs. Trimmed shrubs to the right of entry station. Old Poway Park - Trimmed and removed dead wood from trees prior to nesting season. Cleaned planters and restored irrigation to the flagpole area. Silverset Park - Removed a eucalyptus tree that had fallen across the trail. Replaced four damaged fence Public Works Department Report – March 23, 2022 Page 4 Work/Description Units Location/Description rails caused by the fallen tree. Completed turf valve #3 replacement. Found and repaired lateral line break to the pie wedge planter. Applied herbicide along the back and inside of the ballfield. Removed exposed tree root along the Twin Peaks Trail head. Starridge Park - Trimmed and removed excess growth and volunteer trees along the north walkway prior to bird nesting season. Chipped up the debris and placed as mulch. Fertilized the grass areas. Sycamore Creek Park - Trimmed shrubs along the front of the park and performed gopher abatement (West). Applied herbicide (East). Valle Verde Park - Applied herbicide along the ballfield infield. Cleaned up along the back of the pocket park, removed low tree branches and trimmed back shrubs encroaching into the walking path. Reshaped the turf infield line arch to the ballfield. Miscellaneous Parks - Four staff attended a pesticide continuing education webinar. Mowed and de-thatched the buffalo grass at Veteran’s Park. Repaired the irrigation drip tubing, a broken valve, and some broken sprinklers. Miscellaneous Trails - Removed trail runoff after rains along Del Poniente, Tierra Bonita and Pomerado Trail. Applied herbicide, South Poway staging parking lot. Delivered base material to the Sumac Trail. Moved two wooden picnic tables to the Iron Mountain Trail head and one to the Old Coach staging area. Performed repairs to Lake Poway trail access road. Will start repairs on Sumac Trail next week. Accessed Tierra Bonita Trail for sign needs, and future trail work. Removed a large fallen tree limb from Blue Sky Road. Emergency Response Emergency Response Callouts 5 Responded to a broken sprinkler head in the median, removed a branch from Poway Road, picked up a sign that was knocked into the road, turned off water that was spraying in the dog park and assisted the fire department with a hydrant shut off - hit by a vehicle. UTILITIES Water Distribution System Operations Mark-Outs 113 Distribution Maintenance 122 Water System Shutdown 5 Stowe Drive, two on Espola Road, St Andrews Drive, Lake Poway Road CIP Contractor Assist 2 Snap ACP – Espola Road Public Works Department Report – March 23, 2022 Page 5 Work/Description Units Location/Description Customer Service Repairs: Leaks, AMS updates, non-ops. 2 Replaced two backflows – Espola Road Annual Test Reports 98 Backflows Tested 3 Large Meter Tests 0 Water Treatment Plant and Utility Systems Operations Lake Poway and Poway Dam 931.8 Water Treatment Plant 9906 Operator training on ERT call outs, flushed alum lines, chlorine ton cylinder change-out, turbidimeter offset calibrations. Collection System Maintenance Sewer Mainlines Rodded (Vactor) Routine Mainline Rodding (l/ft.) 0.00 Monthly High Frequency Rodding (l/ft.) 2,377 Quarterly High Frequency Rodding (l/ft.) 8,744 Special Mainline Rodding (l/ft.) 499 Total Mainline Rodded (l/ft.) 11,620 Sewer Mainlines Inspected (CCTV) Routine Mainline Inspection (l/ft.) 3,544 Special Mainline Inspection (l/ft.) 0.00 Total Mainlines Inspected (l/ft.) 3,544 Utility Crew Task Count Annual Lateral Assessments 9 Bi-Annual Lateral Assessments 0 Laterals Inspected 10 Laterals Rodded 4 Laterals Repaired 1 Lateral Blockage Mitigation 1 SSO Spill Volume Estimation 1 Mainlines foamed for root mitigation 18 Manholes Raised 0 Manholes Inspected 0 Easement Maintenance 2 Customer Service 1 Total of Division Tasks Completed 84 Water Infrastructure Improvement Program Clearwell Bypass Project: Construction of the temporary bolted steel tanks continues at the softball field. The first tank will be completed by March 31st and the second tank will continue construction into April. Pipe installation continues. The contractor will be working on forming and placing rebars for the pump station and electrical equipment pads. They will also be installing underground electrical conduit from the water treatment plant’s chemical building to the pump station equipment pad. This project will be receiving a $1M Community Project Funding grant from the EPA through Congressman Scott Peters’ office. A press conference with the Congressman and Mayor Vaus took place on Monday, March 21st at Lake Poway. Public Works Department Report – March 23, 2022 Page 6 Clearwell Replacement Project: Staff is working with IEC on the 90% design plans and specification-s. SDCWA POW-5 Turnout and Flow Control Facility Project: Staff will be working with Hazen and Sawyer to get the design consultant agreement executed and start the design process once it is approved at the April 5th Council Meeting. Poway Treated Water Facilities Project: Staff will be working with Black & Veatch to get the design consultant agreement executed and start the design process once it is approved at the April 5th Council Meeting. March 14, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:John Buckley, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 3/4/2022 - 3/10/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 Kelly A. Martinez, Acting Sheriff Arrested Name Violations Arrest Location 03/06/2022 BARANDAMARTINEZ, JOSEPH 12500 (A) VC - DRVG WITHOUT VALID DRVR'S LIC (M) Carriage Rd / Robison Blvd, Poway 03/07/2022 JUVENILE 21310 PC - CARRY CONCEALED DIRK OR DAGGER (F); 11357 (a)(1) HS - POSSESS MARIJUANA 28.5 GRAMS OR LESS - UNDER 18 (I); 25662 (A) BP - MINOR POSS ALC (M) Poway 03/07/2022 JUVENILE 25662 (A) BP - MINOR POSS ALC (M)Poway 03/08/2022 VALENCIA, EDWARD 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 13509 Poway Rd, Poway 03/08/2022 DOTINGA, DARRELL 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 13094 Civic Center Dr, Poway 03/09/2022 JONES, LACY 243 (A) PC - BATTERY ON PERSON (M)12369 Poway Rd, Poway 03/09/2022 MAHONE, ARMANDO 12500 (A) VC - DRVG WITHOUT VALID DRVR'S LIC (I); 12951 (B) VC - REFUSE ON DEMAND TO GIVE LIC TO PEACE OFCR (M); 148 (A)(1) PC - OBSTRUCT/RESIST PEACE OFCR/EMER MED TECH (M) Carriage Heights Wy @ Carriage Rd, Poway 03/10/2022 SMITH, CHEYLEA 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) 13040 Poway Road, Poway 03/10/2022 FILIBERTI, RAYMOND 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) 13040 Poway Road, Poway 03/10/2022 JUVENILE 4461 (C) VC - DISPLAY UNAUTH DISABLED PERS PLACARD (M) Poway Keeping the Peace Since 1850 Category Arrests DUI 2 Felony 1 Misdemeanor 9 Total 12 Category Cases Felony 5 Misdemeanor 4 Total 9 John Buckley, Lieutenant Poway Station Captain David M. Schaller, Poway Station Keeping the Peace Since 1850 March 21, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:John Buckley, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 3/11/2022 - 3/17/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 Kelly A. Martinez, Acting Sheriff Arrested Name Violations Arrest Location 03/11/2022 MARTINEZ, JOSHUA 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11375 (B)(2) HS - POSS CNTL SUB W/O PRESCRIPTION (M) 14823 Pomerado Road, Poway 03/11/2022 MARTINEZ, ALEX 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M); 459.5 PC - SHOPLIFTING (M) 13425 Community Rd, Poway 03/11/2022 MEJIA, DAVID 3056 PC - VIOLATION PAROLE:FELONY; 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) 12410 Poway Road, Poway 03/11/2022 JUVENILE 22810 (G)(1) PC - ILL USE OF TEAR GAS/TEAR GAS WEAPON (F); 22810 (D) PC - MINOR/POSSESS/PURCHASE/ETC:TEAR GAS/TEAR GAS WEAPON (M); 243 (A) PC - BATTERY ON PERSON (M) Poway 03/12/2022 DILLARD, DENNIS 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M) 11870 Community Road, Poway 03/13/2022 MARTINEZ, RUBEN 21310 PC - CARRY CONCEALED DIRK OR DAGGER (F); 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 12339 Poway Rd, Poway 03/13/2022 BARANDAMARTINEZ, ABRAHAM 148 (A)(1) PC - OBSTRUCT/RESIST PEACE OFCR/EMER MED TECH (M); 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) Oak Knoll Road @ Pomerado Road, Poway 03/14/2022 SMITH, TRAVIS 273.6 (A) PC - VIOLATE DOMESTIC RELATIONS COURT ORDER (M) 13341 Poway Rd, Poway 03/14/2022 SMITH, TRAVIS 243 (E)(1) PC - BATTERY:SPOUSE/EX SPOUSE/DATE/ETC (M); 594 (B)(2)(A) PC - VANDALISM [$400 OR LESS] (M) 13341 Poway Road, Poway Keeping the Peace Since 1850 03/14/2022 MYERS, SAMANTHA 243 (A) PC - BATTERY ON PERSON (M)13341 Poway Rd, Poway 03/15/2022 CAERY, DEXTER 594 (B)(2)(A) PC - VANDALISM [$400 OR LESS] (M) 13242 Poway Road, Poway 03/15/2022 MARTINEZ, ALEX 459 PC - BURGLARY (COMMERCIAL) (F); 594 (B)(1) PC - VANDALISM ($400 OR MORE) (F) 13628 Hilleary Pl #209, Poway 03/16/2022 WILLHITE, DONALD 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M) 14863 Pomerado Road, Poway 03/16/2022 JUVENILE 594 (B)(1) PC - VANDALISM ($400 OR MORE) (F) Poway 03/16/2022 JUVENILE 243 (A) PC - BATTERY ON PERSON (M)Poway 03/17/2022 JUVENILE 594 (B)(1) PC - VANDALISM ($400 OR MORE) (F) Poway Category Arrests Felony 6 Misdemeanor 10 Total 16 Category Cases Felony 9 Misdemeanor 7 Total 16 John Buckley, Lieutenant Poway Station Captain David M. Schaller, Poway Station Keeping the Peace Since 1850