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Directors' Notes 04-20-22City Clerk’s Office Page 1 of 6 DATE: April 20, 2022 TO: Chris Hazeltine, City Manager FROM: Carrie Gallagher, City Clerk CONTACT: (858) 668 – 4535 or cgallagher@poway.org SUBJECT: City Clerk Notes (April 6 – April 19, 2022) Upcoming Agenda Deadlines Council Meeting Staff Reports Due Agenda Posted May 3 April 18 April 26 May 17 May 2 May 10 June 7 May 23 May 31 Legal Notices Order No. Project Title Publishing Date(s) Dept. 22-038 Ord. 855 Relinquishing Open Space 4/14 DSD Public Records Requests Name Subject of Request Date Closed 2022-018 Assi, Hani Espola Road Safety Improvements - phase 2. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) Extension notice sent 2022-019 Assi, Hani Espola Road Safety Improvements - phase 1. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) Extension notice sent 2022-048 Aztec Janitorial Services (RFP No. 22-020 - Janitorial Services). We would like to request a copy of the incumbents file regarding any cure notices deficiencies and current pricing. Extension notice sent City Clerk’s Office Page 2 of 6 Public Records Requests continued: Name Subject of Request Date Closed 2022-068 Olps, Chris I would like to request the grading permit and any additional approval information (restrictions, exemptions, checkpoints, high level reviews required or excused, etc) for the Fairfield site project. Just looking for the grading permits and any emails or communications related to that approval or changes to the permit (from the City or from Fairfield). Also I would like to see the surety bond agreement. Extension notice sent 2022-069 Lofy, Ronald All e-mails, letters, and other documents sent to or transferred to Mr. Vahid Mirjamali, 17119 W. Bernardo Drive, Unit 104, San Diego, CA 92127 pertaining to Parcel Numbers 314-440-38 and 317-611-01 between March 2020 and June 2021. Extension notice sent 2022-080 Reden & Reden, APC The owner of 14950 Garden Road, Poway, CA or an agent of theirs has been in any communication with the City regarding the easement. Specifically are there any emails discussing the permit process related to the easement/bridge. Anything relating to that easement and/or bridge traversing it from 1985 to the present. If no records exist, would the city be able to provide a declaration or testify that no permits to build a bridge have ever been issued or applied for? Extension notice sent 2022-086 A.C.E. Quotes from contractors related to any weed abatement and or vegetation clearing. 2018-2021. Specifically, successful bids on RFP's similar to RFP #22-021. 04/06/2022 2022-090 San Diego Union Tribune 1) Copies of all applications for accessory dwelling units that the city has received since Jan. 1, 2020; 2) A list of addresses of all existing accessory dwelling units in the city. Extension notice sent 2022-093 MADesign & Drafting Services Please pull all plans and docs, including MDRA and Use Permit documents for: 12778 Brookprinter Place, Poway CA 92064; APN: 317-224-0700; Title: Wassco Industrial Supply 04/07/2022 2022-094 Odic Environmental We would like copies of any building permits and certificates of occupancy for the property located at: 12850 BROOKPRINTER PL, POWAY, CA 92064, APN: 317-224-19-00 04/13/2022 2022-095 Engineering Design Group I am looking for any grading plans, geotechnical reports, as- builts, and improvement plans for 15455 running Derr Trail, Poway. The APN is 321-110-05-00. 04/07/2022 2022-096 Devanagondi, Sreedhar Please send me digital copies of easements and plans on my lot located at: 12987 Welton Lane, Poway 92064. APN# 323 280 33 04/07/2022 City Clerk’s Office Page 3 of 6 Public Records Requests continued: Name Subject of Request Date Closed 2022-097 San Diego County Taxpayers Association We are requesting the following information for your agency: 1. Number of staffed fire stations in FY18, FY19, and FY20 and FY21; 2. Total number of career fire suppression employees (i.e., Firefighters, Engineers, Captains, Chief Officers) in FY18, FY19, and FY20 and FY21; 3. Total number of career employees including suppression, administration, fire prevention, lifeguards, etc., in FY18, FY19, and FY20 and FY21; 4. If you have volunteer suppression personnel, please list how many served in FY18, FY19, and FY20 and FY21; 5. Please list the type of staffed response apparatus and how many suppression personnel normally are assigned to each: Engines, Trucks, Rescues, Ambulances, Other; 6. Does your agency provide the fire service for another entity? If so, indicate who that entity is. 7. Please list the automatic and/or mutual aid agreements your agency has in place; 8. Please indicate the minimum qualifications required by your agency for each rank or provide the job descriptions for each rank: Firefighter, Engineer, Captain, Chief Officer; 9. Total number of calls in calendar years 2018, 2019, 2020 and 2021; 10. Total number of structure fire incidents in calendar years 2018, 2019, 2020 and 2021; 11. What is your agency’s standard response plan for a residential structure fire? 12. What is your standard response plan for a commercial structure fire? 13. Please provide your agency’s standard of service for structure fires (Adopted standards of cover, etc.); 14. For structure fires in the calendar years 2018, 2019, 2020 and 2021, please provide the percent your agency met your response time standard for the first arriving unit. (i.e., the first unit arrived on scene at structure fires within 6 minutes and 30 seconds 93% of the time); 15. If available, please provide the following data in a spreadsheet file for all structure fire responses in calendar years 2018, 2019, 2020 and 2021: Incident Number, Address, Time dispatch received 911 call, Unit Alert Time, Unit Responding Time, Unit Arrival Time.16. Please provide a copy of the ISO Public Protection Classification Report (PPC) that was received between 2018 and 2021. If there was no PPC report for that timeframe, provide the most recent one. 17. What are the zip codes (whole or part) you serve? Indicate if a particular zip code has the urban/ wildland interface within it. 18. If available, provide the number of households and businesses in your jurisdiction that were protected in 2018, 2019, 2020 and 2021. 19. If available, please provide you agency’s current capital assets. 20. If available, please provide your agency’s long-term capital plans. 21. Please provide audited financials for FY18, FY19, and FY20 and FY21, or if you are a department within a municipal government, expense actuals, including depreciation and interest expenses if any, for each FY and liability balances (e.g., debt on facilities, equipment, pensions, etc.) at the end of each FY. Extension notice sent 2022-098 James, Sarah I would like to request all communication between James Bunner (also known as Jim Bunner) and all City of Poway employees from August 1, 2021 to the date this request is filled. Extension notice sent City Clerk’s Office Page 4 of 6 Public Records Requests continued: 2022-099 Slaven, Chandra Please provide all records related to conditional use permits: 94- 07 and 11-010. 04/07/2022 2022-100 FRE Please provide all building permit records available for 12530 Stowe Dr., Poway, CA 92064 04/14/2022 2022-102 Kanth, Sri APN 275-232-21-00: Could you please share existing records, including any prior develop or subdivision plans? Are there easements through or around the this APN to other lots? Would the city allow any residential construction, and how much? What are subdivision possibilities given its a 26 acre lot and RR-A has 1ac min lot size per my understanding? 04/12/2022 2022-104 Wohlner, Kaplan, Cutler, Halford & Rosenfeld Project: Espola Road Safety Improvements Phase 2 / Bid No. 21- 021 / Requesting: 1. Certified Payroll Records and Fringe Benefit Statements for Contractor: Tri-Group Construction & Development, Inc. for the period October 4, 2021 through March 31, 2022. 2. Inspector's Daily Logs & Reports for the period October 4, 2021 through March 31, 2022. Extension notice sent 2022-105 Dorman Bell, LLP I write to request a copy of all full time employees' first, middle (if available) and last names, including their job title/position, their campus/office location, date of hire and email address. 04/07/2022 2022-106 Knowledge Splice Services Please provide me the information of open/expired building permits and currently active code enforcement violations/open citations for below property. Address : 17413 Port Marnock Dr Poway, CA 92064 04/13/2022 2022-107 HomeOfferSS A list of Home Structure Fires Incidents from the past 30 days with addresses in an excel spreadsheet please? 04/14/2022 2022-108 HomeOfferSS A list of Active Code Enforcement Violations from the past 30 days with addresses in an excel spreadsheet please? 04/14/2022 2022-109 Terracon 12655 Poway Road, Poway, California 92064. We would like to review environmental information (i.e. hazardous material responses/ inventory, records of soil and water contamination, LUST/UST, any permits or certificate of occupancies that may be on-file from the Building or Planning Divisions, etc.) that your office may have on file for the property. 04/14/2022 2022-110 Chen, Eve Can I please request any corresponding communication record, files, paper works, application, email, or call or in-person between Poway city and ANTAZ PROPERTIES LLC, Juan Cruz, or any contractor who ever applied for permit or submitted any building plan (under pre-planning department?) for 14321 twin peaks road or 14305 twin peaks road? (Time frame is between 8/1/2019~8/3/2021. Any violation of codes. Extension notice sent 2022-011 Mickael Baker International We will need all as-builts (street, storm drain, wet and dry utilities, traffic signal, traffic signal interconnect, etc.) for the intersection of Ted Williams Pkwy and Pomerado Rd. 04/14/2022 2022-012 CHC Consulting, LLC THE RECORDS I AM LOOKING FOR ARE ANY PLANS THAT SHOW WHERE THE UNDERGROUND UTILITIES (SUCH AS WATER, SEWER, STORM DRAIN, ELECTRICAL, GAS), IF POSSIBLE ANY TRACT/PARCEL MAPS, AND ANY STREET IMPROVEMENT PLANS. THE LOCATION I AM LOOKING FOR IS ON POWAY RD AND COMMUNITY RD. NEAREST ADDRESS: 13408 County Hwy S4, Poway, CA 92064. 04/18/2022 City Clerk’s Office Page 5 of 6 Public Records Requests continued: Name Subject of Request Date Closed 2022-113 Bourne, Andrew I am collecting records related to Poway's CEQA review process and implementation of SB 743. Has the City of Poway authored a document that provides guidance to consultants on how to prepare transportation studies, similar to the attached Transportation Study Manual authored by the City of San Diego? If so, could you please send it to me? 04/07/2022 2022-114 GG Homes I am writing to request both OPEN and CLOSED Residential Code Violations between March 2, 2022 and April 1, 2022. 04/18/2022 2022-115 Ohm Analytics Data that can be produced in excel or CSV format by the software used by your department to track permits. Issued Residential and Commercial solar (photovoltaic – PV) permits from 03/01/2022 to 03/31/2022. The following data points: permit number, permit status, permit address, contractor, issue date, final date, permit type, sub-type, valuation (if available), work description and if possible please include Storage/Battery Manufacturer Name. If available, we need a final / completion date for the solar permits. 04/18/2022 2022-116 Excel Engineering Sewer, water, fireline, and storm drainage plan/records for 15615 Pomerado Road (Palomar-Pomerado Medical Center), APNs 760-170-01-00 & 275-461-14-00. Looking specifically for any and all utility records for the main entry off of Pomerado Road up through the greenscape area to the Hospital's Main Entry turnaround loop. There should be storm drain, fire, sewer running through this space for sure. Extension notice sent 2022-117 Henao, Catherine Please provide me with a list of all property addresses that received code enforcement citations issued between March 1st - March 31st, 2022. 04/18/2022 2022-118 Knothe, Marge Copy of fence permit submitted by Sherri/Dave Dixon in Dec. / Jan. for 16831 Orchard Bend Rd.; copy of fence/gate plan for same address; copy of building inspector's report for fence, including pictures, drawings, and correspondence; copy of any revisions made to the fence and gate plan; and, copy of PRR. 2022-119 A.C.E. Could you please provide me with the successful results/ numbers, and bidder from the RFP for the Vegetation Management Program RFP # 22-021? Note: it closed March 28th 2022 2022-120 Schmidt, Jeffrey I would like to know if any permit or approval to build a hiking trail on the Twin Peaks open space area has been granted in the past 2 years. Otherwise has there been any discussion within the Poway City government to allow a new trail to be built in the Twin Peaks Open space area. I would like to know if the trail I found that was recently installed(within a year or two) was done with City approval and who I would contact for more information. 04/12/2022 City Clerk’s Office Page 6 of 6 Public Records Requests continued: Name Subject of Request Date Closed 2022-121 Gaspar, Gerardo I am requesting an opportunity to inspect or obtain copies of public records of open code violations on residential properties in the city of Poway.I would like anything that is unresolved/open from January 1st, 2010 - present day April 13th, 2022. 2022-122 Morin, Martha Building permit for roof installation and who the installing company was for 13761 Buford Way Poway 92064. Approximately 10-12 years ago or 2010-2012. 2022-123 CHC Consulting LLC The records I am looking for are any plans that show where the underground utilities (such as water, sewer, storm drain, electrical, gas), if possible any tract/parcel maps, and any street improvement plans. The location I am looking for is on Poway Rd. Nearest address: 12740 Poway Rd., Poway, CA 92064. 2022-124 Knowledge Splice Please provide me the information of open/expired building permits and currently active code enforcement violations/open citations for below property. Address : 14550 Dehia St Poway, CA 92064 2022-125 Enriquez, Virgil I would like a copy of the Asbuilts or permit plans to locate my sewer line. I have located the Cleanout but I need to know how (direction) of the sewer line towards my home. I am Lot 1 I believe. It was one the model homes for Rolling Hills. 2022-126 Odic Environmental We would like copies of any building permits and certificates of occupancy for the property located at: 12147 Kirkham Rd, Poway, Ca 92064 APN: 317-270-21-00 2022-127 Tran, San I just bought my home on Crest Road. I was later told there was plans to develop to the south on our street. Is there anywhere I can learn more about this- as far as it will be affecting our street? Plans etc? 04/18/2022 2022-128 Knowledge Splice Please provide me the information of open/expired building permits and currently active code enforcement violations/open citations for below property. Address : 14550 Dehia St Poway, CA 92064 04/19/2022 2022-129 Knowledge Splice Please provide me the information of open/expired building permits and currently active code enforcement violations/open citations for below property. Address : 14550 Dehia St Poway, CA 92064 04/19/2022 2022-130 Plata de Hernandez, Claudia I would like to request all building permits for this property since the house was built. Also, I would like to request the original building plans if they are available. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Audrey Denham, Director of Community Services DATE: April 20, 2022 SUBJECT: Community Services Department Bi-Weekly Report Upcoming Date Time Location Spring-In to Camping - Earth Day April 23-24 1:00pm- 9:00am Lake Poway Annual Flower Show & Plant Sale April 23 9:00am-3:00pm Old Poway Park Poway Midland Railroad Millionth Rider Celebration April 30 10:00am-10:30am Old Poway Park Solar Walk/Stargazing April 30 6:30pm Blue Sky Reserve Spring-In to Camping May 6-7 1:00pm-10:00am Lake Poway Kid’s Night Out May 6 4:30pm-9:00pm Community Park Summer Class Registration May 10 7:30am Online or In-Person Junior Nature Ranger Program May 14 8:00am-10:00am Blue Sky Reserve 31-days in May equals 30-days of Poway Center for the Performing Arts use. Plenty of tasks are in progress as we prep to provide professional-level theatre services for 21 rehearsals, 18 performances, and 10 different clients. To add to the busy, we’ll rotate the art exhibit from Weston Riffle to Moira Lumpkin and launch a call for artists for the 2022-2023 season. An eggscellent time was had by all! 57 teens were hopping and skipping their way through the Glow-In-The-Dark Egg Hunt at Community Park on April 16. Activities included DIY bags, peep catapults, decorative plant pots, and of course, hunting for thousands of eggs and taking home killer prizes! Lake Poway was as popular as ever on Easter Sunday. Over 130 boats were rented generating almost $2,000 in revenue. In addition, the parking lot filled up ($4,200 in revenue) and shuttles were utilized by families wanting to enjoy perfect holiday weather. The Kumeyaay-Ipai Interpretive Center is open the third Saturday of each month. On April 16, docents led guided-hikes and educated a dozen attendees on local Kumeyaay history. CSD Bi-Weekly Report April 20, 2022 Page 2 Poway Unified School District students had the opportunity to showcase their artwork this past Saturday at The Student Art Festival at Old Poway Park. Approximately 200 pieces were on display. Students interested in a career in art learned how to present and sell artwork, and interact with the public. The Poway VFW hosted a ceremony at Veterans Park commemorating the 80th Anniversary of the Bataan Death March. The event was well-attended and included guest speakers and a live instrumental performance. In the past two weeks, the older adult congregate meal program at the Mickey Cafagna Community Center served 106 delicious meals. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Bob Manis, Director of Development Services DATE: April 20, 2022 SUBJECT: Director’s Notes PLANNING New Single-Family Residence on Highlands Ranch Terrace On March 24th, a Minor Development Review Application was submitted to construct a new 5,530 square-foot single-family residence with an attached 1,005 square-foot garage on a vacant lot located at the terminus of Highlands Ranch Terrace in the Rural Residential C zone. ` New Single-Family Residence and Accessory Dwelling Unit (ADU) on Chaparral Way On March 29th, a Minor Development Review Application was submitted to construct a new 2,751 square-foot single-family residence with an attached three-car garage and a detached 714 square- foot ADU located on a vacant lot on Chaparral Way in the Rural Residential A zone. New Workshop and RV Garage at 15651 Blue Crystal Trail On March 28th, a Minor Development Review Application was submitted to construct a new two- story 2,800 square-foot workshop with a ground floor RV garage and a detached 1,378 square-foot ADU located at 15651 Blue Crystal Trail in the Rural Residential A zone. New ADU at 13306 Del Poniente Road On April 6th, a building permit was issued to construct a new 1,500 square-foot detached one- bedroom ADU with a 140 square-foot patio cover located at 13306 Del Poniente Road. CAPITAL IMPROVEMENTS Bowron Sewer Upsize Last week, the contractor completed repairs to the settled trench locations along Bowron Road. The City will monitor the area for any further settlement prior to the end of the warranty period in February 2023. Reservoir Overflow Modifications The construction contract to modify the four existing reservoirs is currently being advertised. The bid opening has been extended to April 28th to address bidder’s questions and allow time for bidders to adjust their pricing as needed. FY2021-22 Annual Valve Replacement The contractor is mobilizing their operations this week and has received a Temporary Use Permit from the City to use the park-n-ride area and City property at Community Road and Twin Peaks Road for material storage and equipment staging. A portion of the lot remains open for public use. The first excavations of three valve sites, Adobe Ridge, Old Community Road, and an easement behind the houses on Woodcreek Place, are underway and replacements are scheduled for this week. Fire Station 3 HVAC Controls Replacement Project Council awarded the project on April 5th to Sunbelt Controls. Staff is routing the contract for execution prior to starting work of replacing the control system to the same version that is in the Mickey Cafagna Community Center and City Hall. Staff held a pre-construction meeting last week to Director’s Notes April 20, 2022 Page 2 understand how the contractor will move through the building. The contractor also noted supply chain issues with the thermostats, but they are working on a creative solution to avoid delaying the project. LAND DEVELOPMENT Golden Way Residence City staff has provided comments to the applicant for the floodplain development application requesting the placement of a concrete slab and synthetic turf within the FEMA regulated floodway in the rear yard of a residence located on Golden Way. San Diego Gas & Electric Substation City staff is awaiting the payment of grading securities to proceed with grading permit issuance for proposed drainage improvements at the SDG&E substation located on Twin Peaks Road. At the request of the applicant, City staff previously provided paperwork for the owner to pursue grading securities in the form of a Letter of Credit. SDG&E legal counsel has since complicated that matter, and now SDG&E has requested paperwork for the owner to pursue grading securities in the form of a bond. Twin Peaks Plaza Shopping Center City staff provided the final encroachment agreement for the property owner to sign to allow for electric vehicle charging stations to be placed within the City’s public utility easement in the parking lot in front of the new Amazon Fresh Market located within the shopping center. Eschbach Residence City staff has completed the boundary adjustment documents to revise the boundary between two properties on Joyas Court. The document has been sent to the County Recorder’s Office for recordation. Fairfield City staff has received the third submittal of the offsite improvement plans for the Fairfield mixed-use redevelopment project.  The improvement plans included the new traffic signal at Carriage Heights Way and Poway Road, utility connections to the site, a bus shelter, a new and revised center median, and improvements fronting the site on the south side of Poway Road.  Lyon Estates City staff received the third submittal of the final map, grading plans and public improvement plans associated with the ten-lot residential subdivision proposed at the end of Larchmont Street. STORMWATER Industrial/Commercial Inspections The City’s consultant, D-Max Engineering, is beginning its annual industrial-commercial stormwater inspection program. These are routine inspections required per state and federal regulations. The purpose of these stormwater inspections is to confirm that businesses are free of any negative impacts to the storm drain system, which drains untreated runoff directly to our creeks and eventually the ocean. Inspections will continue for the next couple months. INSPECTION Lara Residence Golden Way (G18-0011, WI19-002) - The proposed fire line has been installed and last week testing began. The contractor performed and passed the high-pressure test, high chlorination test, and the low chlorination test. The bacteriological test sample was drawn and delivered to the laboratory and has passed. Last week, City staff shut down the water main on Golden Way and the contractor tied- in the new watermain. City staff flushed, tested, and sampled the water for the final bacteriological test. Work on the excavation of the proposed retaining wall has begun. Director’s Notes April 20, 2022 Page 3 Biscayne Place Wine Cellar Biscayne Place (MDRA 21-002) - The contractor has completed the backfill of the over-excavated bottom inside the wine cellar. The geological engineering technician tested the bottom and approved compaction. The contractor has begun installation of the waterproofing inside the wine cellar. Fairfield Poway Road (G21-0007) - Grading continues. Last week the grading contractor completed all building over-excavation and this week will complete the final cut on all pads prior to shooting line and grade. The contractor completed excavating the footing for the proposed retaining wall along the southern project limits. Footing steel was placed and inspected and thus far, the contractor has placed over 400 feet of concrete footing. Both the geotechnical engineer and the Native American monitor are onsite to observe the grading and excavation operations. The Farm Stoneridge County Club Lane (G21-0001& STI21-001) – Over-excavation continues in various locations, along St. Andrews Drive and Espola Road. During the removals, a pocket of saturated soil with an odor of hydrocarbons was encountered. The environmental/geotechnical consultants assessed, planned, removed and re-tested the area. The consultant provided a report confirming the completion of removals. Last week, storm drain pipe installation continued along Indian Canyon Lane onto Boca Raton Lane, then onto the site. Both pipe and drainage structure construction will continue this week. Lamie Residence Heritage Drive (G20-0023) - The contractor continues trenching and installing roof and area drains. Pool construction, irrigation and landscape installation are all ongoing. The contractor completed removal of existing vegetation in appropriate zones with signage to follow. Director’s Notes April 20, 2022 Page 4 Heritage Hill Slope Repair Cree Drive (G20-0022) - The contractor began the slope repair by removing compromised materials. The contractor then began slope backfill with crew members, hand digging, and hand filling. Wacker’s were used to compact the fill material due to accessibility issues. The contractor placed the appropriate type and length of geogrid fabric at appropriate elevations and intervals. A soils technician is onsite performing periodic testing of compaction at various depths as fill is placed. Power Conditioning Building UPS / ATS Pomerado Hospital (G19-0009) - The contractor continued drilling the eight proposed caissons for the shoring of the UPS & ATS building. So far four of the eight caissons have been completed. The contractor has encountered large rock in two of the holes. City staff have shut down the existing fire hydrant so the contractor can temporarily remove and install a blind flange during construction. Pomerado Road SDGE 16-inch Gas Main Conversion (South) Pomerado Road between Ted Williams and Scripps Poway Parkway (RW21-0126) - For work south of Leone Way the project is nearing completion. The contractor and City will begin the punch list generation process. The hydraulic pressure test is complete. Crew 1 - The contractor is working on Scripps Poway Parkway west of Pomerado Road and on Pomerado Road south of Ted Williams Parkway, testing the new 16” gas main in this area. Crew 2 - The contractor has completed most of the base paving and the temporary cap paving on Pomerado Road, both north and south of Poway Road. Trenching north and south of Robison Boulevard on Pomerado Road is complete. Restoration, vault, and structure construction continues. The contractor has sealed and restriped the church parking lot across from the work site. This parking lot was used to hold the water filtration tanks during de-watering. Director’s Notes April 20, 2022 Page 5 SCHEDULED ROAD/LANE CLOSURES  Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both directions for work related to the Espola Road Safety Improvements Project.  Possible lane closure on Poway Road between Tarascan Drive and Carriage Road, and Tarascan Drive between Wanesta Drive and Poway Road in both directions for work related to the Poway Commons project.  Possible lane closure on Pomerado Road from Stone Canyon Road in both directions to Scripps Poway Parkway and on Scripps Poway Parkway in both directions from Pomerado to western City limits for work related to the SDG&E gas main installation project.  Possible Lane closure on Poway Road between Carriage Road and Civic Center Drive for work related to the Fairfield Project. 1 of 2 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Aaron Beanan, Director of Finance DATE: April 20, 2022 SUBJECT: Finance Department Director’s Notes Finance • Budget Review Committee meeting is scheduled for April 27. • Interim audit will start in May; Finance is in the process of gathering documents requested by the audit team. Information Technology • Hardware Replacements: City storage replacement project to replace storage and backup hardware at City Hall and Public Works continues. Customer Services • California Water and Wastewater Arrearage Payment Program Staff is submitting the Wastewater Arrearage Application, which is the second phase of funding available through the State Water Board’s California Water and Wastewater Arrearage Payment Program. The application request covers arrearages from March 4, 2020 through June 15, 2021. The request for funding is approximately $27,000 for 72 residential customers. Once funding is received, staff will credit customer accounts and notify customers of their bill credit. Extended payment arrangements are available to all customers in need of additional time to bring their account balance current. • Low-Income Household Water Assistance Program Customer Services staff completed the enrollment process to accept funding from the California Low-Income Household Water Assistance Program (LIHWAP), a new federally funded program which will provide up to $2,000 of financial assistance to low-income Californians to help reduce household water and wastewater debts. Customers must apply directly with the designated Local Service Provider, and payments will be send directly to the operator of the public water system. The program is expected to launch in June 2022 and operate through August 2023. Staff will conduct an outreach campaign to all customers once the program is operational. More information is available at Low Income Household Water Assistance Program (ca.gov). 2 of 2 Business Registration Mar-22 Business Certificates 74 Home Occupation Permits 8 Regulatory Licenses 1 Utility Billing Start Service 91 Close Service 98 Cycle Bills Processed 5866 Past Due Notices Sent 726 General Support Services Bids: BID Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded Bid Awarded Vendor Council Award Date BID-22-001 Booster Pump Replacement 1/12/22 N/A $102,000 $94,000 Blue Pacific Engineering Construction, Inc. 5/3/22 BID-22-007 Water Treatment Plant Security Upgrade Project 4/7/22 $80,000 $90,000 $56,789.54 Paladin Technologies USA, Inc. 5/3/22 BID 22-008 Reservoir Overflow Modifications 4/28/22 $175,000 $235,679 TBD TBD 5/17/22 BID 22-009 City Facilities Painting 2021/2022 4/26/22 $135,000 $135,000 TBD TBD 5/17/22 BID 22-010 City Facilities General Maintenance & Repair – Wood 2021/2022 4/26/22 N/A $75,000 TBD TBD 5/17/22 BID 22-011 2021-2022 Street Overlay Project 4/27/22 $1,300,000 $1,500,000 TBD TBD 5/17/22 BID 22-012 2022-2023 Citywide Striping Project 5/24/22 $300,000 $350,000 (Subject to Approval of Annual Budget) TBD TBD 6/21/22 BID 22-013 2022-2023 Street Maintenance Project 5/25/22 $1,100,000 $1,500,000 (Subject to Approval of Annual Budget) TBD TBD 6/21/22 3 of 2 Requests for Proposals: RFP Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded RFP Awarded Vendor Council Award Date RFP 22-003 PCPA Architectural and Engineering Design Services 8/27/21 N/A $500,000 $467,000 Sillman Architects TBD RFP 22-020 Janitorial Services 3/22/22 N/A $345,956 $482,082.53 NMS Management Inc. 5/17/22 RFP 22-021 Vegetation Management 3/28/22 N/A $155,000 As-Needed DeAngelo Contracting Services 5/3/22 RFP 22-022 Door Inspection, Maintenance and Repair Services 4/12/22 N/A $15,000 TBD No proposals received N/A RFP 22-023 Rehabilitation of Reservoirs R-4 and R-7 4/20/22 N/A $125,000 TBD TBD 6/7/22 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Jeff Chumbley, Fire Chief DATE: April 20, 2022 SUBJECT: Fire Department Management Staff Notes FIRE ADMINISTRATION 1 New Fire Chief Jeff Chumbley onboarded the week of April 4th. 2 The Chiefs conducted selection interviews for the open firefighter/paramedic positions. 2 conditional offer letters were sent out. 3 Chief Chumbley has been visiting the Fire Stations to get to know all the crews. 4 Poway was represented at the San Diego County Fire Chiefs Association meeting and the Metro Zone Chiefs meeting. FIRE PREVENTION Activity between 04/04 - 04/17 FIRE PERMIT PLAN CHECKS Pomerado Outpatient Pavilion Fire Alarm New Construction – Approved PROJECT PLAN REVIEWS Sunview Gardens State Licensing Review - Approved Business License Reviews 12 Inspections 39 Plan Reviews 6 Site Visits/Consultations 4 Fire Inspections FD Management Staff Notes Page 2 LICENSE REVIEWS June Shine Brewery, Business Park - Approved FIRE INSPECTIONS Poway Commons Fire Alarm and Fire Sprinkler Final Inspections - Passed Pomerado Palomar Outpatient Pavilion Building Fire Alarm and Fire Sprinkler Rough Inspections – Passed Medical Gas Rough Inspections – Passed Poway Healthcare New Fire Underground and RPDA Backflow Installation - Passed GA A17 Annual Fire Permit Inspection - Passed FIRE CONSULTATIONS Lewis Residence MDRA22-001 Ashley with PQ Design, Discussed Fire Fuel Management Zones FIRE PREVENTION ACTIVITIES (MISC) GA A28 Re-Test Knox Gate Key Switch - Passed Between Monday, April 4th and Sunday, April 17th, personnel completed 730 hours of training and activities. The top three topics included 521 hours of Company Training, 90 hours of Officer Training, and 61 hours of Facility Training. EMS / TECHNOLOGY 1 Resubmitted updated FY20/21 EMS transport data to San Diego County EMS. 2 Completed CARES national cardiac arrest reporting for the month of March TRAINING / SAFETY 1 Completed Fire Company Officer 2D wildland class for fire department personnel. 2 Conducted an over-the-side night drill with all divisions. Reviewing patient care packaging, rope rescue systems, and incident management. 3 Conducted safety inspections with public works for fire station 1 and training tower. TRAINING & PROFESSIONAL DEVELOPMENT HOURS FD Management Staff Notes Page 3 DISASTER PREPAREDNESS OPERATIONS 1 Ladder Truck Replacement staff report completed and submitted to the City Manager’s Office. 2 Fire Chief and staff participated in Fire Dispatcher week at San Diego City ECDC . 3 Scheduled installation of turnout extractors for Fire Station 1 and 2. 04/04/22 -04/17/22 1.Submitted 2023 Hazard Mitigation Plan to the County Office of Emergency Services 2. Participated in SDGE’s pilot program for a new Public Safety Poway Shutoff (PSPS) app in development 3. Attended the Poway Neighborhood Emergency Corps monthly board meeting 4. Participated in SDGE’s Tabletop Exercise planning meeting 5. Held Community Emergency Response Team (CERT) meeting/training. Fire Department crew provided review of Medical Operations for 44 members in attendance 6. Participated in the county’s Grant Writing workshop 7. Participated in County of San Diego Office of Emergency’s Services Regional Full-scale exercise (2023) planning meeting COVID 19 Support (Daily) •Manage EOC Briefings •Monitor WebEOC •Monitor County/State Briefings •City Liason with County of San Diego Office of Emergency Services and CalOES •Prepare FEMA reimbursement documents Between Monday, April 4th and Sunday, April 17th, the Fire Department responded to 175 incidents. FD Management Staff Notes Page 4 PHOTO HIGHLIGHTS Training: Over-the-side rescue night drill. Training: Wildland incident management burn table exercise. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Jodene Dunphy, Director of Human Resources & Risk Management DATE: April 20, 2022 SUBJECT: Human Resources & Risk Management Department Director’s Notes HUMAN RESOURCES Current Active/In Progress Recruitments No. Dept. Title Type Opened Closed/Close 1 CS Camp Counselor Part-Time Temporary 3/1 3/27 2 CS Dock Attendant Part-Time Temporary 4/13 7/13 3 CS Front of House Assistant Part-Time Temporary 1/26 4/26 4 CS Lifeguard Part-Time Temporary 2/14 5/14 5 CS Recreation Leader I Seasonal 2/25 5/22 6 CS Recreation Leader II Seasonal 12/14 3/13 7 CS Stage Technician Part-Time Temporary 1/26 4/26 8 DS Assistant Planner Full-Time Regular 3/10 3/31 9 DS Associate Planner Full-Time Regular 3/10 3/31 10 FIRE Firefighter/Paramedic Full-Time Regular 9/10 Continuous 11 PW Equipment Mechanic/Senior Equipment Mechanic Full-Time Regular 4/17 Continuous 12 PW Parks Maintenance Worker I/II Part-Time Temporary 3/9 4/3 13 PW Parks Maintenance Worker I/II Part-Time Regular 3/31 5/1 14 PW Water Treatment Plant Operator Full-Time Regular 3/10 4/24 15 PW Water Utilities Worker Full-Time Regular 3/1 4/3 Upcoming Recruitments No. Dept. Title Type Open Close 1 CS Front of House Coordinator Part-Time Regular TBD TBD 2 PW Construction Maintenance Worker I/II Full-Time Regular TBD TBD CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Eric Heidemann, Director of Public Works DATE: April 20, 2022 SUBJECT: Public Works Department Bi-Weekly Report (April 4, 2022 – April 17, 2022) Work/Description Units Location/Description OPERATIONS Street Maintenance Asphalt Repairs (sq. ft.) 50,500 Applied crack sealant in Zone #5 (50,500) Debris Removal Debris removal on Poway Rd (Grade area) and from Espola Rd. Concrete Repairs (sq. ft.) 90 Replaced sidewalk in Zone #3 (30 sq. ft.), eliminated trip hazards in Zone #5 and #8 (60 sq. ft.) Signs 4 Installed two new sign assets on Old Community Rd and repaired two signs in Zone#8. Vegetation 7 Performed weed abatement on Pomerado Rd, Espola Rd, Midland Rd, Soule St, and Poway Rd. Graffiti 2 Removed graffiti on Twin Peaks Rd and Civic Center Dr. Miscellaneous Special Events Stormwater & Flood Control Graffiti 3 Concrete apron below Carriage walk bridge, Headwall of Durhullen channel, Block wall South/West end of culvert on Pomerado Vactor Tasks Vegetation Management 11 2 Inlets/Outlets throughout the city; cleaned Hilleary Park caissons, tennis court area, Grimsley Ave inlet box Work Request Miscellaneous 4 2 Closed out (2-graffiti, 2 Storm drain issues) Assist Parks with equipment recovery on trial. Patch Gapvax snorkel that was leaking at 90. Vehicle & Equipment Maintenance Work Orders 37 Scheduled/Unscheduled 22/15 Red Fleet Work Orders 4 Public Works Department Report – April 20, 2022 Page 2 Work/Description Units Location/Description Red Fleet Scheduled/Unscheduled 3/1 Facilities Maintenance Electrical & Lighting 1 OPP fountain, electrical repair to power pump. Plumbing/HVAC 11 Welton pump station plumbing repairs. AC repairs at Lake Poway Admin. New fuel pump at FS3, showerhead repairs at FS2 and leak repair at Captain’s bathroom at FS1. Drain cleanout and sanitization at Valle Verde park women’s RR, unplug/water flow repair at upper women’s restroom at Lake Poway, sink leak repair at men’s concession stand RR at Lake Poway and valve rebuild at Aubrey park women’s RR. Toilet seat repair at the train barn. Miscellaneous 16 Clean/power wash City Manager’s balcony. Water filter replacement and removed glass desktops at City Hall. Rock/cement repair and multiple fence and boardwalk repair/replacements, RR dispenser replacements at OPP. Addressed badging issues at City Hall. Attached elevator PM status letter at PCPA. Safety assessment of sealant around water tower. Cleaned up smashed drinking fountain that was attached to the Community park ballfield restrooms. Contract Inspections Facility/Lighting/Janitorial: Citywide janitorial inspections; fire extinguisher recertification at Fleet; Pole replacements at OPP and Lake Poway; Safety equipment inspection at Lake Poway and PW Bldgs.; Nighttime light inspections Zone 1; Contract reference checks; Janitorial interviews. LMD: Inspections 83-1A, B, C; Facilities inspections at fire stations; Mtg. with Steven Smith regarding Library and Sheriff Station irrigation; Ride along with BrightView; Inspections of medians throughout city; Flagger/Traffic Control training; New GIS training; Process Special Dist. invoices; High wind patrol; removal of fallen branches. Trash abatement on Camino Del Norte. Meeting with resident regarding Adrian St. LMD area. Customer Inquiries 22 Streetlight Issues 3 Traffic Signal / Emergency 9 Pomerado and 9th; Poway and Midland; Garden Rd; Twin Peak and Tierra Bonita; Pomerado and Valencia; Community and Civic Public Works Department Report – April 20, 2022 Page 3 Work/Description Units Location/Description Center; Poway Rd and Silverlake; Poway and Community USA Mark outs 11 Service Requests/Work Orders 17/8 Work Orders Completed / In Progress 27/38 Parks, Trails & Landscape Maintenance Arbolitos Mini Park Aubrey Park Performed multiple repairs to the irrigation mainline replacing faulty valves and multiple cracked fittings caused by tree roots. Bette Bendixen Park City Hall City Owned Properties Staff removed piles of removed brush and loaded into a 40-yard dumpster along one of the land locked properties off York Avenue. Community Park Trimmed shrubs and planters along the parking lots and buildings. Addressed multiple incidents of graffiti throughout the facility. Provided support for multiple events and activities during Spring Break. Garden Road Park Repaired damaged paper towel dispenser. Herbicide application to the mulched areas, and trail. Hilleary Park Trimmed shrubs and vines around the playground, restroom, and parking lot. Performed irrigation repairs and adjustments to the soccer fields. Lake Poway Park Repaired damaged toilet paper dispenser. Herbicide application along the southern perimeter hardscapes, fence lines and the archery range. Prep and supported campout Friday evening – Saturday afternoon. Irrigation valve repair along the southern area of the park. Replaced three damaged park fence posts hit by one of the water tank contractors. Old Poway Park Provided support for multiple events and activities. Provided support for contractor lighting project by adjusting irrigation and repairing damage to water lines as they performed their task. Poway Oaks Park Silverset Park Aerated and fertilized the ballfield turf. Trimmed back plant material from the back of the southern picnic areas. Starridge Park Weeded picnic areas and spread mulch throughout the facility. Sycamore Creek Park Public Works Department Report – April 20, 2022 Page 4 Work/Description Units Location/Description Valle Verde Park Assisted lake with staff shortage this week. Worked with the Sewer crew and Facilities staff addressing restroom toilet issues for three days. Assisted the Lake staff with irrigation repairs. Weed abatement along the perimeter of the park. Miscellaneous Parks Staff attended an all-day flagger training on Tuesday or Wednesday. Added staff for the Easter Sunday afternoon. Staff assisted with trail repairs along the Dearborn Trail. Staff attended a training on the new Volvo loader at the Crosthwaite yard. Miscellaneous Trails Delivered two yards of base material along the Lake Poway Road/Trail for future repairs. Delivered four yards of base to the Avocado Trail and started making repairs filling in ruts and low areas. Investigated report if exposed wires going across Avocado Trail and found It to be a drip irrigation line. Replaced four broken fence rails along the Twin Peaks Trail. Investigated report of a tree down along the Del Poniente Trail and found it to be a residential tree. Delivered two yards of base material to the Dearborn Trail and started making repairs to an exposed drainpipe and filling in trail ruts. Installed two new “No Off- Road Vehicles” signs on the Lomas Verdes Trail. Emergency Response Emergency Response Callouts DEPARTMENT TRAINING UTILITIES Water Distribution System Operations Mark-Outs 81 Distribution Maintenance 202 Water System Shutdown 4 Golden Way, Adobe Ridge, Norwalk/Twin Circle, Hilleary Dr Service Leak Repair 1 Oakfield Way Water System Shutdown Planning 5 Lake Poway, Hilleary, Norwalk/Twin Circle, Golden Way, Adobe Ridge Rd Customer Service Repairs: Leaks, AMS updates, non-ops. 3 Espola Rd. Annual Test Reports 102 Backflows Tested 10 Large Meter Tests 0 Water Treatment Plant and Utility Systems Operations Lake Poway Rainfall (inches) Public Works Department Report – April 20, 2022 Page 5 Work/Description Units Location/Description Lake Poway and Poway Dam 933.3 Log Boom Maintenance performed. Water Treatment Plant 10170 Water quality remains great. Motor replaced on the East Bridge, sump pump replaced in sludge basin, check valve replaced on the Wash Water Recovery Basin. Collection System Maintenance Sewer Mainlines Rodded (Vactor) Routine Mainline Rodding (l/ft.) 1,007 Monthly High Frequency Rodding (l/ft.) 10,319 Quarterly High Frequency Rodding (l/ft.) 0 Special Mainline Rodding (l/ft.) 0 Total Mainline Rodded (l/ft.) 11,326 Sewer Mainlines Inspected (CCTV) Routine Mainline Inspection (l/ft.) 1,480 Special Mainline Inspection (l/ft.) 0 Total Mainlines Inspected (l/ft.) 1,480 Utility Crew Task Count Annual Lateral Assessments 7 Bi-Annual Lateral Assessments 0 Laterals Inspected 9 Laterals Rodded 6 Laterals Repaired 0 Lateral Blockage Mitigation 0 SSO Spill Volume Estimation 0 Manholes Located 0 Manholes Raised 0 Manholes Inspected 0 Easement Maintenance 1 Customer Service 3 Total of Division Tasks Completed 111 Recycled Water System Recycled Site Inspections 0 Four-Year, Four-Hour Potable Cross- Connection Tests 0 Four Year, 24 Hour Recycled Irrigation Test 0 Annual Recycled Site Inspection 0 Customer Service 1 DRC Plans Reviewed 19 Total Completed Tasks 20 Fats, Oils, Grease (FOG) Program Business License Review 4 Site Inspection 0 FOG Permit Issued 0 Customer Service 1 Total of Completed Tasks 5 Public Works Department Report – April 20, 2022 Page 6 Water Infrastructure Improvement Plan Clearwell Bypass Project: GSE Construction will be installing electrical conduit from the pump station to the Pressure Control Station. They will be televising and pressure testing the installed pipe. They will also be installing pipe supports, mechanical piping and instrumentation at the Pressure Control Station. Clearwell Replacement Project: 90% design continues. The 90% design plans, specifications and cost estimate will be submitted to the City for review on May 24, 2022. Staff met with Community Services to discuss the softball field restoration scope at Lake Poway. SDCWA POW-5 Turnout and Flow Control Facility Project: The consultant agreement with Hazen and Sawyer for the engineering design services was approved by Council on April 5, 2022. Staff is working with Hazen and Sawyer to execute the agreement. Poway Treated Water Facilities and Redundant Pipeline Project: The consultant agreement with Black & Veatch Corporation for engineering design services was approved by Council on April 5, 2022. Staff is working with Black & Veatch to execute the agreement. April 13, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:John Buckley, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 4/1/2022 - 4/7/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 Anthony C. Ray, Sheriff Arrested Name Violations Arrest Location 04/01/2022 MARTINEZ, TEODORO 186.22 (A) PC - PARTICIPATE IN CRIMINAL STREET GANG (F); 186.22 (B)(1) PC - PROMOTE/ASSIST FELONY CRIMINAL STREET GANG (F); 211 PC - ROBBERY (F); 594 (B)(1) PC - VANDALISM ($400 OR MORE) (F) 12509 Oak Knoll Road #3b, Poway 04/01/2022 JUVENILE 11350 (A) HS - POSS NARCOTIC CONTROLLED SUBS (M) Poway 04/02/2022 MARTINEZ, RUBEN 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 13422 Pomerado Rd, Poway 04/02/2022 SULLIVAN, JESSIKA 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F) 12844 Buckley St, Poway 04/03/2022 GUILLEN, BEAU 243 (E)(1) PC - BATTERY:SPOUSE/EX SPOUSE/DATE/ETC (M) Eastern Av / Temple St, Poway 04/03/2022 PALOMERA, KARLA 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F) Scripps Poway Pkwy/village Ridge Rd, Poway 04/05/2022 LITTLE, JEDIDAH 459.5 PC - SHOPLIFTING (M)12342 Poway Rd, Poway 04/06/2022 DOTINGA, DARRELL 594 (B)(1) PC - VANDALISM ($400 OR MORE) (F); 314.1 PC - INDECENT EXPOSURE (M); 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 12849 Casa St, Poway Keeping the Peace Since 1850 Category Arrests DUI 1 Felony 4 Misdemeanor 4 Total 9 Category Cases Felony 7 Misdemeanor 7 Total 14 John Buckley, Lieutenant Poway Station Captain Karla Menzies, Poway Station Keeping the Peace Since 1850 April 18, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:John Buckley, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 4/8/2022 - 4/14/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 Anthony C. Ray, Sheriff Arrested Name Violations Arrest Location 04/08/2022 GONZAGA, ISMAEL 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 13325 Civic Center, Poway 04/10/2022 BOBEK, JOHN 21950 (B) VC - PED IN CROSSWALK: STOP/DELAY VEHICLES OR SUDDENLY LEAVE PLACE OF SAFETY (I); 148 (A)(1) PC - OBSTRUCT/RESIST PEACE OFCR/EMER MED TECH (M) Pomerado Rd @ Twin Peaks Rd, Poway 04/11/2022 MOE, GEORGE 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F); 368 (B)(1) PC - LIKELY TO CAUSE HARM/DEATH OF ELDER /DEPENDENT ADULT (F) 11646 Treadwell Drive, Poway 04/12/2022 NEWBY, JEFFREY 243 (A) PC - BATTERY ON PERSON (M)14117 Tierra Bonita Road, Poway 04/13/2022 CEDILLO, SAUL 21209 VC - UNLAWFUL DRVG Mot Veh IN BICYCLE LANE (I); 12500 (A) VC - DRVG WITHOUT VALID DRVR'S LIC (M) Range Park Rd & Espola Rd, Poway 04/14/2022 GRAFEDGETT, LORI 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) 12352 Oak Knoll Road, Poway Category Arrests DUI 1 Felony 1 Misdemeanor 5 Total 7 Category Cases Felony 10 Misdemeanor 6 Total 16 Keeping the Peace Since 1850 John Buckley, Lieutenant Poway Station Captain Karla Menzies, Poway Station Keeping the Peace Since 1850