Item 2 - Approval of April 5, 2022 Regular City Council Minutes1 of 8May 17, 2022, Item #2AG EN DA REPORT City of Poway DATE: TO: FROM: May 17, 2022 Honorable Mayor and Members of the City Council Carrie Gallagher, City Clerk ~ (858) 668-4535 or cgallagher@poway.org CITY COUNCIL SUBJECT: Approval of the April 5, 2022 Regular City Council Meeting Minutes Summary The City Council Meeting Minutes submitted hereto for approval are: • April 5, 2022 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve April 5, 2022 Regular City Council Meeting Minutes. Public Notification: None. Attachments: A. April 5, 2022 Regular City Council Meeting Minutes Reviewed/ Approved By: i=se~ Assistant City Manager Reviewed By: Alan Fenstermacher City Attorney Approved By: ! 1e City Manager
ATTACHMENT A2 of 8May 17, 2022, Item #2NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES April 5, 2022 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Present: Barry Leonard, Caylin Frank, Dave Grosch, John Mullin, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy; Public Works Director Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Karla Menzies, Sheriff's Department (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Mullin led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. PRESENTATIONS Recognition of Eric Weddle Swearing in of Fire Chief Jeff Chumbley
3 of 8May 17, 2022, Item #2City of Poway -Minutes -April 5, 2022 PUBLIC COMMENT Debbie Knuth spoke regarding traffic concerns on Valle Verde Rd. due to the proposed hospice center. Edward Michell spoke regarding increased traffic due to the proposed hospice facility. Karen Herreras, Rotary Club of Poway-Scripps, spoke regarding the Poway Rotary Parade on Saturday, September 10th, 2022. Joe St. Lucas requested enhanced public notification processes beyond the standard 500-foot notice. Yuri Bohlen welcomed Fire Chief Jeff Chumbley and thanked Retiring Fire Chief Scott Post and Captain Schaller for their years of service. Mayor Vaus noted that for those interested in the hospice house project, the appeal is set to be heard by the City Council on May 17, 2022. CONSENT CALENDAR Motioned by Councilmember Grosch, seconded by Councilmember Leonard in to approve Consent Calendar Items 1 through 8. Motion carried 5/0 by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Leonard, Frank, Grosch, Mullin, Vaus None None None None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Approval of the February 15, 2022 Regular City Council Meeting Minutes 3. Adoption of Resolution No. 22-015 entitled, "A Resolution of the City Council of the City of Poway, California, Finding and Declaring the Continued Existence of an Emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic." 4. Award of Agreement to Griswold Industries OBA Cla-Val for As-Needed Pressure Reducing Valve Station Maintenance Services; RFP No. 22-019 5. Award of Agreement to UniFirst Corporation for Uniform, Laundering and Related Services 6. Contract Agreement Between the City of Poway and HUB International Insurance Services, Inc. to Provide Employee Benefits and Health Insurance Brokerage Services 7. Acceptance of the City Hall HVAC Controls Project; RFP No. 21-013 with Sunbelt Controls, as Complete 8. Award of Contract to Sunbelt Controls Inc. for the Fire Station 3 HVAC Controls Replacement Project
4 of 8May 17, 2022, Item #2City of Poway -Minutes -April 5, 2022 ORDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION None. PUBLIC HEARINGS: 9. Resolution Approving a 2% Increase in the Regional Transportation Congestion Improvement Program (RTCIP) Traffic Mitigation Fee for Fiscal Year (FY) 2022-23, as required by the TransNet Ordinance Mayor Vaus opened the public hearing at 7:30 p.m. City Engineer, Melody Rocco presented the item. Public Comment: None. End of Public Comment. Mayor Vaus closed the public hearing at 7:32 p.m. In response to Council inquiry, Ms. Rocco replied that "new residential unit" could be any unit. Multi-unit dwellings would be charged on a per unit basis, similar to a single-family unit; and Accessory Dwelling Units (ADUs) are exempt from the fee. In response to Council inquiry, Ms. Rocco explained the revenue projections are estimated based on units currently in the development pipeline. She noted fees are due at the time a developer pulls building permits. Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to approve Resolution No. 22-016 entitled, "A Resolution of the City Council of the City of Poway, California, Approving a 2% Increase in the Regional Transportation Congestion Improvement Program (RTCIP) Traffic Mitigation Fee for the Fiscal Year (FY) 2022-23, as required by the TransNet Ordinance." Motion carried 5/0 by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Leonard, Frank, Grosch, Mullin, Vaus None None None None 10. An Ordinance of the City of Poway to Relinquish a 0.017-acre Portion of a 5.21-acre Privately-Owned Open Space Lot (Assessor Parcel Number 317-534-43) in Exchange for 0.017 Acres of Undisturbed Adjacent Land Mayor Vaus opened public hearing at 7:35 p.m.
5 of 8May 17, 2022, Item #2City of Poway -Minutes -April 5, 2022 Associate Civil Engineer, Sara Trunzo presented the report along with a PowerPoint presentation. Ms. Trunzo explained the open space exchange is proposed between the privately owned open space lot and the residential parcel which are part of the Aria Estates Development at the end of Aria Court. The open space lot is privately owned with an open space easement dedicated to the City. The property owner is proposing a boundary adjustment to acquire 0.017 acres of a 5.21-acre open space lot, in order to widen the western side yard of the lot by six feet. The owner is proposing to add an equal amount of vacant undisturbed land from his parcel to the open space parcel so there is no net loss in open space area as required by the Poway Municipal Code. Public Comment: None. End of Public Comment. Mayor Vaus closed the public hearing at 7:38 p.m. As requested by the Mayor, the Acting City Clerk titled the Ordinance. Motioned by Mayor Vaus, seconded by Councilmember Frank to introduce Ordinance No. 855 entitled, "An Ordinance of the City Council of the City of Poway, California, Pursuant to Section 16.16.110 of the Poway Municipal Code Concerning Relinquishment of Open Space (APN 317-534-43)" and schedule adoption of the Ordinance for May 19, 2022. Motion carried 5/0 by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: STAFF REPORTS Leonard, Frank, Grosch, Mullin, Vaus None None None None 11 . Approval of Agreement between the City of Poway and Crayon Software Experts LLC and the California Department of Technology (CDT) for the Purchase of Microsoft Product and Services, and Appropriation of Funds Assistant Director of Finance Operations, Brad Rosen presented the item. He explained in the prior twelve years, the City entered into four three-year enterprise agreements through a cooperative County of Riverside contract for Microsoft licensing which expires April 30, 2022. Mr. Rosen went on to explain that after a review of the licensing options available to the City, entering into an enterprise level agreement for Microsoft Office 365-G5 product and services with the State of California Department of Technology and a Microsoft Select Agreement for server and database licensing provides the most cost-effective model. Public Comment: None. End of Public Comment.
6 of 8May 17, 2022, Item #2City of Poway -Minutes -April 5, 2022 Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to authorize the City Manager to execute an agreement with Crayon Software Experts LLC utilizing the CDT contract for a four-year Microsoft 365-G5 ELA and a three-year Microsoft Select Plus Agreement for server and database licensing, and appropriate funds. Motion carried 5/0. Items 12 through 14 were presented simultaneously, reported under item 12. 12. Water Infrastructure Improvement Program Update and Request for Appropriation of Funds Related to Starridge Park Improvements Principal Civil Engineer Shadi Sarni presented the report along with a PowerPoint presentation on Items 12 through 14 relative to the Water Infrastructure Improvement Program update and request for the appropriation of funds related to the Starridge Park improvements; the Consultant Agreement with Black & Veatch Corporation for engineering design services for the Poway Treated Water Facilities and Redundant Pipeline Project; and, the Consultant Agreement with Hazen and Sawyer for engineering design services for the San Diego County Water Authority (SDCWA) POW-5 Turnout and Flow Control Facility Project. Public Comment: Yuri Bohlen inquired about the funding of the temporary lights at Starridge Park. End of Public Comment In response to Council inquiry, Director of Finance, Aaron Beanan stated that water funds are being used since the temporary bypass project impacted the ability to use the softball field at Lake Poway. He explained the $242,000 for Starridge Park improvements and temporary lighting was accounted for in the project budget and financing. In response to Council inquiry, Director of Public Works Eric Heidemann explained following the completion of the water projects, the generator for the field lights will be incorporated into the generator inventory at Public Works to service pump stations, lift stations and any emergency use. He further explained using the Lake Poway softball field was the most cost-effective location for the temporary tanks. The Lake Poway softball field will be restored to its original condition at the end of the project. Motioned by Councilmember Leonard, seconded by Councilmember Frank to approve an appropriation in the amount of $242,649.00 for Starridge Park softball field improvements from the Water Fund to the Clearwell Replacement Project, WTR0029. Motion carried 5/0. 13. Approval of Consultant Agreement Between the City of Poway and Black & Veatch Corporation for Engineering Design Services for the Poway Treated Water Facilities and Redundant Pipeline Project, RFP No. 22-016 Public Comment: None. End of Public Comment
7 of 8May 17, 2022, Item #2City of Poway -Minutes -April 5, 2022 In response to Council inquiry, Ms. Sarni responded the existing 36" pipe at Green Valley Truck Trail carries treated water from the San Diego County Water Authority (SDCWA) via the Ramona pipeline. She further explained Black & Veach would be designing the Poway Treated Water Facilities and Redundant Pipeline, which will connect to POW5 and construction is expected to start April 2024. Ms. Sarni explained the portion of the treated water pipeline owned by SDCWA serves a number of agencies and the POW5 pipeline is simply connecting to it. Director of Public Works, Eric Heidemann explained SDCWA entered into an agreement with Black & Veatch to execute their Master Plan. The development and adoption of the Master Plan will take a couple years to complete. Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to approve the Consultant Agreement with Black & Veatch Corporation for Engineering Design Services for the Poway Treated Water Connection and Redundant Pipeline Project in the amount of $1,755,596, per the outlined terms of the Consultant Agreement and authorize the City Manager to execute the necessary document. Motion carried 5/0. 14. Approval of Consultant Agreement between the City of Poway and Hazen and Sawyer for Engineering Design Services for the San Diego County Water Authority (SDCWA) POW-5 Turnout and Flow Control Facility Project, RFP 22-017 Public Comment: None. End of Public Comment Motioned by Councilmember Frank, seconded by Councilmember Leonard to approve the Consultant Agreement with Hazen and Sawyer for Engineering Design Services for the SDCWA POW-5 Turnout and Flow Control Facility Project in the amount of $867,391, per the outlined terms of the Consultant Agreement and authorize the City Manager to execute the necessary document. Motion carried 5/0. WORKSHOPS: None. COUNCIL-INITIATED ITEMS: None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Councilmember Leonard spoke about visiting the new Mickey Cafagna Community Center where the Kiwanis Club of Poway held an event to raise funds for their annual Holiday for Heroes program. Councilmember Frank thanked city staff for stepping up to make Garden Road Park available for the Garden Road Elementary PTA to hold a fundraising event with only a few days' notice.
8 of 8May 17, 2022, Item #2City of Poway -Minutes -April 5, 2022 Deputy Mayor Mullin stated he had attended the Regional Solid Waste Association meeting held at the EDCO facility and while there, toured the aerobic digester. He noted having volunteered Councilmember Grosch to continue as Treasurer and to be a member of a committee that will negotiate an extension with EDCO. Mayor Vaus thanked Interim Fire Chief Scott Post, the Fire Department and Sheriff's Deputies for their life saving efforts on Baby Mia. CITY MANAGER ITEMS: None. Mayor Vaus recessed the meeting in to Closed Session at 8:28 p.m. CITY ATTORNEY ITEMS: 15. Conference with Legal Counsel-Existing Litigation (Government Code § 54956.9(d)) Name of Case: Hayes v. City of Poway (United States District Court, Southern District of California) Case No. 20-cv-0799 ADJOURNMENT The meeting adjourned at 9:00 p.m. Carrie Gallagher, CMC City Clerk City of Poway, California