2022 04-05CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
April 5, 2022
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL
Present: Barry Leonard, Caylin Frank, Dave Grosch, John Mullin, Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; Development Services Director Bob Manis; Finance Director Aaron Beanan;
Human Resources and Risk Management Director Jodene Dunphy; Public Works Director Eric
Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain
Karla Menzies, Sheriff's Department
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Mullin led the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus led a moment of silence.
PRESENTATIONS
Recognition of Eric Weddle
Swearing in of Fire Chief Jeff Chumbley
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City of Poway — Minutes — April 5, 2022
PUBLIC COMMENT
Debbie Knuth spoke regarding traffic concerns on Valle Verde Rd. due to the proposed hospice
center.
Edward Michell spoke regarding increased traffic due to the proposed hospice facility.
Karen Herreros, Rotary Club of Poway -Scripps, spoke regarding the Poway Rotary Parade on
Saturday, September 10th, 2022.
Joe St. Lucas requested enhanced public notification processes beyond the standard 500-foot
notice.
Yuri Bohlen welcomed Fire Chief Jeff Chumbley and thanked Retiring Fire Chief Scott Post and
Captain Schaller for their years of service.
Mayor Vaus noted that for those interested in the hospice house project, the appeal is set to be
heard by the City Council on May 17, 2022.
CONSENT CALENDAR
Motioned by Councilmember Grosch, seconded by Councilmember Leonard in to approve
Consent Calendar Items 1 through 8. Motion carried 5/0 by the following roll -call vote:
Ayes: Leonard, Frank, Grosch, Mullin, Vaus
Noes: None
Abstained: None
Absent: None
Disqualified: None
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Approval of the February 15, 2022 Regular City Council Meeting Minutes
3. Adoption of Resolution No. 22-015 entitled, "A Resolution of the City Council of the City of
Poway, California, Finding and Declaring the Continued Existence of an Emergency within
the City due to the Novel Coronavirus (COVID-19) Global Pandemic."
4. Award of Agreement to Griswold Industries DBA Cla-Val for As -Needed Pressure Reducing
Valve Station Maintenance Services; RFP No. 22-019
5. Award of Agreement to UniFirst Corporation for Uniform, Laundering and Related Services
6. Contract Agreement Between the City of Poway and HUB International Insurance Services,
Inc. to Provide Employee Benefits and Health Insurance Brokerage Services
7. Acceptance of the City Hall HVAC Controls Project; RFP No. 21-013 with Sunbelt Controls,
as Complete
8. Award of Contract to Sunbelt Controls Inc. for the Fire Station 3 HVAC Controls Replacement
Project
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City of Poway — Minutes — April 5, 2022
ORDINANCES FOR INTRODUCTION:
None.
ORDINANCES FOR ADOPTION
None.
PUBLIC HEARINGS:
9. Resolution Approving a 2% Increase in the Regional Transportation Congestion Improvement
Program (RTCIP) Traffic Mitigation Fee for Fiscal Year (FY) 2022-23, as required by the
TransNet Ordinance
Mayor Vaus opened the public hearing at 7:30 p.m.
City Engineer, Melody Rocco presented the item.
Public Comment:
None.
End of Public Comment.
Mayor Vaus closed the public hearing at 7:32 p.m.
In response to Council inquiry, Ms. Rocco replied that "new residential unit" could be any unit.
Multi -unit dwellings would be charged on a per unit basis, similar to a single-family unit; and
Accessory Dwelling Units (ADUs) are exempt from the fee.
In response to Council inquiry, Ms. Rocco explained the revenue projections are estimated
based on units currently in the development pipeline. She noted fees are due at the time a
developer pulls building permits.
Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to approve Resolution No.
22-016 entitled, "A Resolution of the City Council of the City of Poway, California,
Approving a 2% Increase in the Regional Transportation Congestion Improvement
Program (RTCIP) Traffic Mitigation Fee for the Fiscal Year (FY) 2022-23, as required by
the TransNet Ordinance." Motion carried 5/0 by the following roll -call vote:
Ayes: Leonard, Frank, Grosch, Mullin, Vaus
Noes: None
Abstained: None
Absent: None
Disqualified: None
10. An Ordinance of the City of Poway to Relinquish a 0.017-acre Portion of a 5.21-acre Privately -
Owned Open Space Lot (Assessor Parcel Number 317-534-43) in Exchange for 0.017 Acres
of Undisturbed Adjacent Land
Mayor Vaus opened public hearing at 7:35 p.m.
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City of Poway — Minutes — April 5, 2022
Associate Civil Engineer, Sara Trunzo presented the report along with a PowerPoint
presentation. Ms. Trunzo explained the open space exchange is proposed between the
privately owned open space lot and the residential parcel which are part of the Aria Estates
Development at the end of Aria Court. The open space lot is privately owned with an open
space easement dedicated to the City. The property owner is proposing a boundary
adjustment to acquire 0.017 acres of a 5.21-acre open space lot, in order to widen the western
side yard of the lot by six feet. The owner is proposing to add an equal amount of vacant
undisturbed land from his parcel to the open space parcel so there is no net loss in open
space area as required by the Poway Municipal Code.
Public Comment:
None.
End of Public Comment.
Mayor Vaus closed the public hearing at 7:38 p.m.
As requested by the Mayor, the Acting City Clerk titled the Ordinance.
Motioned by Mayor Vaus, seconded by Councilmember Frank to introduce Ordinance
No. 855 entitled, "An Ordinance of the City Council of the City of Poway, California,
Pursuant to Section 16.16.110 of the Poway Municipal Code Concerning
Relinquishment of Open Space (APN 317-534-43)" and schedule adoption of the
Ordinance for May 19, 2022. Motion carried 5/0 by the following roll -call vote:
Ayes: Leonard, Frank, Grosch, Mullin, Vaus
Noes: None
Abstained: None
Absent: None
Disqualified: None
STAFF REPORTS
11. Approval of Agreement between the City of Poway and Crayon Software Experts LLC and the
California Department of Technology (CDT) for the Purchase of Microsoft Product and
Services, and Appropriation of Funds
Assistant Director of Finance Operations, Brad Rosen presented the item. He explained in the
prior twelve years, the City entered into four three-year enterprise agreements through a
cooperative County of Riverside contract for Microsoft licensing which expires April 30, 2022.
Mr. Rosen went on to explain that after a review of the licensing options available to the City,
entering into an enterprise level agreement for Microsoft Office 365-G5 product and services
with the State of California Department of Technology and a Microsoft Select Agreement for
server and database licensing provides the most cost-effective model.
Public Comment:
None.
End of Public Comment.
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City of Poway — Minutes — April 5, 2022
Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to authorize the City
Manager to execute an agreement with Crayon Software Experts LLC utilizing the CDT
contract for a four-year Microsoft 365-G5 ELA and a three-year Microsoft Select Plus
Agreement for server and database licensing, and appropriate funds. Motion carried
5/0.
Items 12 through 14 were presented simultaneously, reported under item 12.
12. Water Infrastructure Improvement Program Update and Request for Appropriation of Funds
Related to Starridge Park Improvements
Principal Civil Engineer Shadi Sami presented the report along with a PowerPoint
presentation on Items 12 through 14 relative to the Water Infrastructure Improvement Program
update and request for the appropriation of funds related to the Starridge Park improvements;
the Consultant Agreement with Black & Veatch Corporation for engineering design services
for the Poway Treated Water Facilities and Redundant Pipeline Project; and, the Consultant
Agreement with Hazen and Sawyer for engineering design services for the San Diego County
Water Authority (SDCWA) POW-5 Turnout and Flow Control Facility Project.
Public Comment:
Yuri Bohlen inquired about the funding of the temporary lights at Starridge Park.
End of Public Comment
In response to Council inquiry, Director of Finance, Aaron Beanan stated that water funds are
being used since the temporary bypass project impacted the ability to use the softball field at
Lake Poway. He explained the $242,000 for Starridge Park improvements and temporary
lighting was accounted for in the project budget and financing.
In response to Council inquiry, Director of Public Works Eric Heidemann explained following
the completion of the water projects, the generator for the field lights will be incorporated into
the generator inventory at Public Works to service pump stations, lift stations and any
emergency use. He further explained using the Lake Poway softball field was the most cost-
effective location for the temporary tanks. The Lake Poway softball field will be restored to its
original condition at the end of the project.
Motioned by Councilmember Leonard, seconded by Councilmember Frank to approve
an appropriation in the amount of $242,649.00 for Starridge Park softball field
improvements from the Water Fund to the Clearwell Replacement Project, WTR0029.
Motion carried 5/0.
13. Approval of Consultant Agreement Between the City of Poway and Black & Veatch
Corporation for Engineering Design Services for the Poway Treated Water Facilities and
Redundant Pipeline Project, RFP No. 22-016
Public Comment:
None.
End of Public Comment
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City of Poway — Minutes — April 5, 2022
In response to Council inquiry, Ms. Sami responded the existing 36" pipe at Green Valley
Truck Trail carries treated water from the San Diego County Water Authority (SDCWA) via
the Ramona pipeline. She further explained Black & Veach would be designing the Poway
Treated Water Facilities and Redundant Pipeline, which will connect to POW5 and
construction is expected to start April 2024. Ms. Sami explained the portion of the treated
water pipeline owned by SDCWA serves a number of agencies and the POW5 pipeline is
simply connecting to it.
Director of Public Works, Eric Heidemann explained SDCWA entered into an agreement with
Black & Veatch to execute their Master Plan. The development and adoption of the Master
Plan will take a couple years to complete.
Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to approve the Consultant
Agreement with Black & Veatch Corporation for Engineering Design Services for the
Poway Treated Water Connection and Redundant Pipeline Project in the amount of
$1,755,596, per the outlined terms of the Consultant Agreement and authorize the City
Manager to execute the necessary document. Motion carried 5/0.
14. Approval of Consultant Agreement between the City of Poway and Hazen and Sawyer for
Engineering Design Services for the San Diego County Water Authority (SDCWA) POW-5
Turnout and Flow Control Facility Project, RFP 22-017
Public Comment:
None.
End of Public Comment
Motioned by Councilmember Frank, seconded by Councilmember Leonard to approve
the Consultant Agreement with Hazen and Sawyer for Engineering Design Services for
the SDCWA POW-5 Turnout and Flow Control Facility Project in the amount of $867,391,
per the outlined terms of the Consultant Agreement and authorize the City Manager to
execute the necessary document. Motion carried 5/0.
WORKSHOPS:
None.
COUNCIL -INITIATED ITEMS:
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS:
Councilmember Leonard spoke about visiting the new Mickey Cafagna Community Center where
the Kiwanis Club of Poway held an event to raise funds for their annual Holiday for Heroes
program.
Councilmember Frank thanked city staff for stepping up to make Garden Road Park available for
the Garden Road Elementary PTA to hold a fundraising event with only a few days' notice.
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City of Poway — Minutes — April 5, 2022
Deputy Mayor Mullin stated he had attended the Regional Solid Waste Association meeting held
at the EDCO facility and while there, toured the aerobic digestor. He noted having volunteered
Councilmember Grosch to continue as Treasurer and to be a member of a committee that will
negotiate an extension with EDCO.
Mayor Vaus thanked Interim Fire Chief Scott Post, the Fire Department and Sheriff's Deputies for
their life saving efforts on Baby Mia.
CITY MANAGER ITEMS:
None.
Mayor Vaus recessed the meeting in to Closed Session at 8:28 p.m.
CITY ATTORNEY ITEMS:
15. Conference with Legal Counsel —Existing Litigation (Government Code § 54956.9(d)) Name
of Case: Hayes v. City of Poway (United States District Court, Southern District of California)
Case No. 20-cv-0799
ADJOURNMENT
The meeting adjourned at 9:00 p.m.
LA-4)0d
Carrie Gallagher, CMC
City Clerk
City of Poway, California
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