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Directors' Notes 05-18-22City Clerk’s Office Page 1 of 4 DATE: May 18, 2022 TO: Chris Hazeltine, City Manager FROM: Carrie Gallagher, City Clerk CONTACT: (858) 668 – 4535 or cgallagher@poway.org SUBJECT: City Clerk Notes (May 4 – May 17, 2022) Upcoming Agenda Deadlines Council Meeting Staff Reports Due Agenda Posted June 7 May 23 May 31 June 21 June 6 June 14 July 5 June 20 June 28 Legal Notices Order No. Project Title Publishing Date(s) Dept. 22-043 2nd Reading Ordinance 856 Sign Regulations 5/12 CCO 22-044 Proposed FY 2022-23 Operating Budget & Capital Improvement Program 6/9 & 6/16 CMO Public Records Requests Name Subject of Request Date Closed 2022-018 Assi, Hani Espola Road Safety Improvements - phase 2. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) Extension notice sent 2022-019 Assi, Hani Espola Road Safety Improvements - phase 1. 1. planning, design & construction. 2. all submittals & resubmittals 3. All RFI's relating to this project 4. All Communications (see attachment to this) Extension notice sent 2022-069 Lofy, Ronald All e-mails, letters, and other documents sent to or transferred to Mr. Vahid Mirjamali, 17119 W. Bernardo Drive, Unit 104, San Diego, CA 92127 pertaining to Parcel Numbers 314-440-38 and 317-611-01 between March 2020 and June 2021. Extension notice sent City Clerk’s Office Page 2 of 4 Public Records Requests continued: Name Subject of Request Date Closed 2022-080 Reden & Reden, APC The owner of 14950 Garden Road, Poway, CA or an agent of theirs has been in any communication with the City regarding the easement. Specifically are there any emails discussing the permit process related to the easement/bridge. Anything relating to that easement and/or bridge traversing it from 1985 to the present. If no records exist, would the city be able to provide a declaration or testify that no permits to build a bridge have ever been issued or applied for? Extension notice sent 2022-135 Partner Engineering and Science 13126-13130 Carriage Road, Poway, California 92064 - Any and all records you have for the above-referenced property pertaining to the following: Original building permits, Certificates of Occupancy, Zoning information or code violations, records of current or historical Underground or Aboveground Storage Tanks, or outstanding and resolved violations of any kind. 5/4/2022 2022-138 Feliciano, Edgar Plot plan for property with boundaries of land and BSL borders. 5/12/2022 2022-140 CHC Consulting LLC The records I am looking for are any plans that show where the underground utilities (such as water, sewer, storm drain, electrical, gas), if possible any tract/parcel maps, and any street improvement plans. The location I am looking for is on Espola Rd. Nearest address: 16652 Espola Rd., Poway, CA 92064. Extension notice sent 2022-142 Home OfferSS A list of active code enforcement violations in the last 30 days in an excel spreadsheet with addresses. Extension notice sent 2022-143 Stantec Consulting Services Inc. Any available records (i.e. notices of violation, inspection reports, hazardous materials business plans/permits, underground storage tank permits, groundwater monitoring reports, soil vapor reports, etc) for the following addresses: 13535 Danielson Street, Poway, CA 92064; 12210 Parkway Centre Drive, Poway, CA 92064; 12220 Parkway Centre Drive, Poway, CA 92064; 13475 Danielson Street, Poway, CA 92064; 13500 Danielson Street, Poway, CA 92064. Extension notice sent 2022-144 Ohm Analytics Note that we do not need the original records nor need scanned copies – just the data that can be produced in excel or CSV format by the software used by your department to track permits. Issued Residential and Commercial solar (photovoltaic – PV) permits from 04/01/2022 till 04/30/2022. The following data points: permit number, permit status, permit address, contractor, issue date, final date, permit type, sub-type, valuation (if available), work description and if possible please include Storage/Battery Manufacturer Name. If available, we need a final / completion date for the solar permits. Extension notice sent 2022-145 Anthony M. Minotti Asset Recovery Consulting Please provide us with an updated list of City of Poway Outstanding Warrant/Check List Warrants/Checks Outstanding over Six Months from the date of this letter. 5/11/2022 City Clerk’s Office Page 3 of 4 Public Records Requests continued: Name Subject of Request Date Closed 2022-146 A.C.E. I'm requesting the successful 21-22 Vegetation Management results./ unit numbers. 2022-147 AEI Consultants APN: 317-810-15-00; Address: 13795 Blaisdell Place, Poway, CA 92064. Requesting email records of: AULs, USTs, Fire/Hazmat Response, Inspections, Violations, and Building/Planning Records. 2022-148 AARE Need to verify - 17326 Saint Andrews Drive, Poway 92064; Parcel # 273-151-04-00; Has 4 permitted bedrooms and 2.5 baths and when the 4th bedroom / and half bath were added for a combined sq.ft. of 2266. 5/17/2022 2022-149 C Young Associates Any building dept and fire dept records that may be available. 2022-150 Thienes Engineering, Inc Please provide the records below for 13535 Danielson St, also fronting Scripps Poway Pkwy. 1) Street as-built improvement plans; 2) Storm drain atlas map and as-builts; 3) Sewer atlas map and as-builts; 4) Water atlas map and as-builts; 5) Reclaimed water atlas map and as-builts; 6) Record drawings for any other facilities owned/maintained by the City; 6) Onsite grading plan for the existing building; 7) Survey monument records (centerline ties, corner records, etc) for Danielson St @Community Rd / @Scripps Poway Pkwy / @Tech Center Dr / @Parkway Centre Dr / @Thatcher Ct ---AND--- Scripps Poway Pkwy @Community Rd / @Tech Center Dr / @Parkway Center Dr 5/17/2022 2022-151 McCusker, Stephen Can I get a copy of my property title? Same address as above. 5/10/2022 2022-152 GG Homes I am writing to request both OPEN and CLOSED Residential Code Violations between April 2, 2022 and May 11, 2022. 2022-153 Finocchiaro, Angelo, Jr. When did the City of Poway sell Poway Royal Estates to Hometown America? When were the streets named and homes given a unique primary address without a secondary # i.e. 12345 Road Name Space 23? Were street signs placed prior to the sale or after? 5/17/2022 2022-154 Kimley-Horn I would like to request all previously approved site plans and conditions of approval or records of approval for Delivery Station DSD8 located at 14400 and 14500 Kirkham Way, Poway, CA. 2022-155 MADesign Please provide any and all records on file for: 15455 Running Deer Trail, Poway, CA 92064 APN: 321-110-0500 The home was rebuilt in 2010. Clarificaiton: BIO, Archeo and Open Space Easement information. City Clerk’s Office Page 4 of 4 Public Records Requests continued: Name Subject of Request Date Closed 2022-156 Trails Law Group The requested records are: 1. Records of any communication (including without limitation comments, statements, objections, etc. whether oral or written) from Fathe H. Ghadban and/or Rachel Kerr Ghadban related to the proposed or planned development of land on or near Larchmont Dr. in Poway, California. 2. Records of any communication (including without limitation comments, statements, objections, etc. whether oral or written) from Fathe H. Ghadban or Rachel Kerr Ghadban related to the proposed or planned development of land on or near Larchmont Dr. in Poway. 3. Records of communication (including without limitation comments, statements, objections, etc. whether oral or written) from Fathe H. Ghadban or Rachel Kerr Ghadban to any proposed or planned development of land on or near the property identified by APN 314-370-05-00. 4. Records of communication (including without limitation comments, statements, objections, etc. whether oral or written) from Fathe H. Ghadban or Rachel Kerr Ghadban to any proposed or planned development of land on or near the property identified by APN 314-031-02-00. 5. Records of communication (including without limitation comments, statements, objections, etc. whether oral or written) from Fathe H. Ghadban or Rachel Kerr Ghadban to any proposed or planned development of land on or near the property identified by APN 314-371-30-00 located at 12761 Sagecrest Dr, Poway, CA 92064-2600. 6. Records of communication (including without limitation comments, statements, objections, etc. whether oral or written) from Fathe H. Ghadban or Rachel Kerr Ghadban to any proposed or planned development of land on or near the Chimney Rock neighborhood of Poway, California. 7. Records of attendance at any meetings concerning the proposed or planned development of land on or near Larchmont Dr. in Poway, CA, Chimney Rock, and/or properties identified by APNs 314-370-05-00, 314-031-02-00, and/or APN 314-371-30-00. 2022-157 Mass, Shawn Requestor’s home was damaged during the demolition of the StoneRidge Country Club. He is requesting the liability insurance information for the company that completed the demolition. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Audrey Denham, Director of Community Services DATE: May 18, 2022 SUBJECT: Community Services Department Bi-Weekly Report Upcoming Date Time Location Spring-In to Camping May 20-21 1:00pm-10:00am Lake Poway Community Band Festival May 21 & 22 10:00am-7:00pm Old Poway Pak Teen Music Fest May 21 5:00pm-9:00pm Community Park Kid’s Night Out June 3 4:30pm-9:00pm Community Park Sam Hinton Folk Festival June 4 11:00am-5:00pm Old Poway Park Teen Excursion: Disneyland June 10 8:00am-11:00pm Community Park Junior Nature Ranger June 11 8:00am-10:00am Blue Sky Reserve The first day of summer class registration continued the success we saw with camps and spring registration. Registrations and revenue were more than double last year’s numbers, and up by 52% and 62% compared with 2019 (pre-pandemic). 950 participants registered on the first day! The Poway Center for the Performing Arts staff were proud to support MET2 bringing more than 1,200 kids to the theatre for Seussical Jr. It took a lot of coordination; however, the post-show meet and greet with the cast was priceless! It was a fin-tastic night at the sea creature-themed Kid’s Night Out on May 6. The fishy masks, DIY sea snacks, craft sea animals, and a special presentation of Luca was a cray- sea night for 50 participants CSD Bi-Weekly Report May 18, 2022 Page 2 Blue Sky Reserve held its first Junior Nature Ranger program since the beginning of the pandemic. Children (ages 6 to 10) and parents were led through a series of activities in the Reserve and received their Junior Nature Ranger Certificate upon completion. Families celebrated mom by gathering at Lake Poway to enjoy fishing, boating, hiking, and other outdoor activities. 120 fishing permits and boat rentals were sold on Mother’s Day generating over $1,350 in revenue. In addition, 390 nonresidents purchased parking permits for $3,900 in revenue. Old Poway Park has been given the green light from school districts for in-person field trips. The Historical Tour gives students the opportunity to experience life in the early 1900’s. The tour includes visiting the Nelson House, sitting in a 1900’s classroom located in the Historical Museum, and learning about train safety. So far this year, 127 students have participated with another 307 still to come. Old Poway Park and Public Works have been working with a U.S. Navy group who is interested in donating their time and talent. On May 20, volunteers will be onsite removing old plants, weeding, and readying the soil for the delivery of new flowers. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Bob Manis, Director of Development Services DATE: May 18, 2022 SUBJECT: Director’s Notes PLANNING Building Permits Issued for Housing Development for The Farm In Poway On May 6th, building permits were issued for the Residential Cottage Lots 1-12 and 25-26 north of Espola Road and the Residential Homestead Lots 133-137 along Boca Raton Lane (reference The Farm in Poway Specific Plan Land Use Plan): 1. Residential Cottage Lots 1-12 and 25-26 include: a. Three Plan 1’s: a 3,123 square-foot single-family residence with a 303 square-foot patio cover and a 430 square-foot garage. b. Four Plan 2’s: a 3,272 square-foot single-family residence with a 164 square-foot patio cover and a 435 square-foot garage. c. Three Plan 3’s: a 2,291 square-foot single-family residence with a 382 square-foot patio cover and a 502 square-foot garage. d. Four Plan 4’s: a 2,536 square-foot single-family residence with a 434 square-foot patio cover and a 497 square-foot garage. 2. Residential Homestead Lots 133-137 include: a. Three Plan 1’s: a 3,673 square-foot single-family residence with a 527 square-foot patio cover, a 145 square-foot balcony and a 632 square-foot garage. b. Two Plan 2’s: a 3,823 square-foot single-family residence with a 275 square-foot patio cover, a 225 square-foot balcony and a 630 square-foot garage. The project will retain the same architectural variety and compatibility with the surrounding residences. The project is a 117-acre specific plan and includes 138 single-family homes and 22 twin homes (160 total units), as well as open space, agricultural, recreational, and retail uses at the former Stoneridge Golf Course. New Single-Family Residence on a Vacant Lot on 9th Street On May 5th, a Minor Development Review Application was submitted to construct a 2,520 square- foot single-family residence with an attached 534 square-foot ADU above a 664 square-foot garage on a vacant lot on 9th Street in a Rural Residential zone. CAPITAL IMPROVEMENTS FY2021-22 Annual Valve Replacement Thirteen valves at ten locations have been replaced, with six valves at three locations remaining. The remaining valves will be scheduled around the availability of the Public Works staff to support night shutdowns affecting commercial water customers. Fire Station 3 HVAC Controls Replacement The contractor mobilized last week, and the team started pulling communication wire around the building to connect all the fan coil units to a central control system that will be placed in the IT room on the north side of the building. Director’s Notes May 18, 2022 Page 2 Bowron Road Sewer Upsize The contractor has been notified that a new area of the trench section is sinking (about five to six inches in depth) south of Civic Center Drive along Bowron Road and south of the prior trench repairs completed last month. Public Works will make a temporary fix to level the settling section this week at Valley Elementary School as their summer break begins on June 10th. The contractor will assess the situation and work on a permanent solution after the summer break has started. LAND DEVELOPMENT Murray Residence City staff received an application to allow for a proposed pool and spa to be built within the FEMA regulated floodplain at an existing residence on York Avenue. Whisenant Residence City staff received an application to allow for driveway light pilasters to be installed within the public right-of-way at an existing residence on Silver Saddle Lane. Colle Residence City staff issued comments on the first review of the grading plan package for a proposed garage structure at an existing residence on Eastvale Road. Ramirez Residence City staff received the compaction report for the driveway of a proposed residence on Del Poniente Road. Staff previously received, reviewed, and approved the compaction report for the proposed pad. The geotechnical recommendations for the project specified unique compaction for the driveway, requiring an additional compaction report for the proposed driveway. San Diego Gas & Electric (SDG&E) Substation City staff has received payment of remaining fees and securities prior to the issuance of a grading permit for the proposed drainage improvements at the SDG&E Substation located on Twin Peaks Road. Fathi Residence City staff has returned comments on the second review of the grading plan package for a proposed residence on Orchard View Drive. Fairfield City staff has returned comments on the third submittal of the offsite improvement plans for the Fairfield mixed-use redevelopment project on Poway Road. The improvement plans include the new traffic signal at Carriage Heights Way and Poway Road, utility connections to the site, a bus shelter, a new and revised center median, and improvements fronting the site on the south side of Poway Road. Honda Inventory Lot City staff approved the plan for the proposed street improvements required as a part of the Poway Honda Inventory Lot redevelopment project on Poway Road. Mylars have been submitted along with the requested fees and securities. Improvements include eliminating one of the driveways to the lot from Poway Road and revising the existing sidewalks, driveways, and pedestrian push buttons for compliance with accessibility standards. Sharp Hospice Home City staff has received the third submittal of the grading plan package for the proposed Sharp Hospice Home proposed on Valle Verde Road. Director’s Notes May 18, 2022 Page 3 Zeitoune Residence City staff issued comments on the first review of the grading plan package for the proposed single- family residence on Stage Coach Road. Rahimzadeh Residence City staff received an application for the conversion of an existing garage to an ADU within the FEMA regulated floodplain on Claire Drive. Lyon Estates City staff issued comments on the third review of the grading plans associated with the ten-lot residential subdivision proposed at the end of Larchmont Street. INSPECTION The Farm Stoneridge Country Club Lane (G21-0001& STI21-001) – An inspection was performed for a large over-excavation area. The scrapers were still running in the area, and it was not ready for inspection. Other small areas were ready, and inspection was completed for lot 131 and an open space section. The Contractor was informed that they are not allowed to work around any live wet utilities on City dark Fridays, weekends, or holidays. Staff has received a complaint from a resident along Cloudcroft Court that the green waste (tree trunks and mulch) near their backyard, was causing flies and pests. The developer has been made aware and asked to address the issue. The storm drain work along Boca Raton Lane continued. Inspection for the reinforcement on a catch basin and a B-1 inlet was performed. The contractor requested to pour concrete on the City’s dark Friday, and they were informed that they are not allowed to work in the right-of-way on dark Fridays. Fairfield Poway Road (G21-0007) - Retaining wall construction continues along the south, east and west property lines of the project. The south wall is under construction and block is being placed for the second, upper half of the wall. The contractor grouted the first lower half of the wall. Last week, the footing excavation and steel placement for the proposed wall to the east was completed and inspected. The concrete footing placement is scheduled for this week. The footing for the wall to the west has been excavated and reinforcing bars added and footing placement is scheduled for this week. Lara Residence Golden Way (G18-0011, WI19-002) - The contractor has placed footings for the retaining wall sections around the fire hydrant and water meters, stacked block, and passed the pre-grout inspection. Grout placement is scheduled for this week. The grading to widen the end of Golden Way Director’s Notes May 18, 2022 Page 4 has begun and the retaining wall that will support the widening of the private road is scheduled to begin once the first sections have been grouted. SDG&E Gas Line Conversion Project St. Andrews Drive (RW21-0109) - A final punch list inspection was performed, and the inspector met with the SDG&E representative accordingly. One roadway had been missed during the slurry seal operation and there was one missing a hydrant marker. Kellhofer ADU Ortez Place (SW22-0167) - The preconstruction meeting for an ADU has been held and the owner and contractor signed all applicable paperwork. Rhew Residence Martincoit Road (MDRA20-001) - The owner has contacted inspection and requested a final punch list inspection, and it has been scheduled for this week. Bravo Residence Boulder View Drive (MDRA19-005) - Work on the construction of this single-family home is nearly complete. The contractor has requested sign-off from the engineering department. The site inspector performed the punch list inspection and discussed all outstanding items with the contractor and owner. Walters ADU Glen Circle Road (SW22-0189) - The preconstruction meeting has been held and construction of an ADU on the property has begun. Pomerado Road SDG&E 16” Gas Main Conversion (South) Pomerado Road between Ted Williams and Scripps Poway Parkway (RW21-0126) - The project is nearing completion. The contractor and City inspector have begun to walk the existing improvements to determine repairs prior to final paving and slurry seal. The hydraulic pressure test on the south end has been completed and the contractor has been drying out the line in preparation for placing the new gas main into service. Crews continue working on the installation of pressure regulator stations on Pomerado Road in the northbound direction north of Poway Road and Pomerado Road in the southbound direction, just south of Poway Road. Pomerado Road SDG&E 16” Gas Main Conversion / Scripps Poway Parkway Scripps Poway Parkway from Pomerado Road to West City Limits (RW21-0157) - The contractor for SDG&E has begun testing of the section of gas main on Scripps Poway Parkway. The contractor pumped water into tanks using a fire hydrant at the end of Old Pomerado Road for the purpose of testing. Last week, the contractor filled the section of gas main to be tested. The pressure in the main was pumped up to 2,130 PSI for 8 hours. When the test is complete, the water will be pumped back into the tanks and will sit for several days prior to discharging the water into the City’s Sewer main at no more than 100GPM. SCHEDULED ROAD/LANE CLOSURES  Possible lane closure on Espola Road between Twin Peaks Road and Titan Way in both directions for work related to the Espola Road Safety Improvements project.  Possible lane closure on Poway Road between Tarascan Drive and Carriage Road, and Tarascan Drive between Wanesta Drive and Poway Road in both directions for work related to the Poway Commons project. Director’s Notes May 18, 2022 Page 5  Possible lane closure on Pomerado Road from Stone Canyon Road in both directions to Scripps Poway Parkway and on Scripps Poway Parkway in both directions from Pomerado to the west City limits for work related to the SDG&E gas main installation project.  Possible lane closure on Poway Road between Carriage Road and Civic Center Drive for work related to the Fairfield project.  Possible lane closure on surrounding streets and haul trucks entering and exiting the site for work related to the Farm housing development. 1 of 2 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Aaron Beanan, Director of Finance DATE: May 18, 2022 SUBJECT: Finance Department Director’s Notes Finance • The FY 2022-23 Proposed Budget and Capital Improvement Program is scheduled for Council approval on June 21. • Deadline for Fiscal Year 2021-22 purchase order requisitions to be entered and approved by departments is June 6. • Interim Audit continues through May. Information Technology • EnerGov Development Services & Fire will move to all online submittals for Permits & Plans by June 1. • IT Projects Storage & Backup – Provisioning of cloud backup storage continues. Wi-Fi – Department will draft a request for quotes/RFP for purchase and installation of Wi-Fi for City Hall and the Council Chambers. Cisco Network Hardware – Purchase Order was issued almost two months ago for new network equipment to replace aging hardware. There are major supply chain issues and the date for shipment of hardware is moved to August. Customer Services Business Registration April 2022 Business Certificates 52 Home Occupation Permits 12 Regulatory Licenses 0 Utility Billing Start Service 65 Close Service 60 Cycle Bills Processed 7246 Past Due Notices Sent 395 2 of 2 General Support Services Bids: BID Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded Bid Awarded Vendor Council Award Date BID-22-007 Water Treatment Plant Security Upgrade Project 4/7/22 $80,000 $90,000 All Bids Rejected N/A N/A BID 22-008 Reservoir Overflow Modifications 4/28/22 $175,000 $235,679 $138,500 U.S. Tank & Mechanical Services, Inc 6/7/22 BID 22-012 2022-2023 Citywide Striping Project 5/24/22 $300,000 $350,000 (Subject to Approval of Annual Budget) TBD TBD 6/21/22 BID 22-013 2022-2023 Street Maintenance Project 5/25/22 $1,100,000 $1,500,000 (Subject to Approval of Annual Budget) TBD TBD 6/21/22 BID 22-014 FY 21-22 Annual Trash Capture Program 6/22/22 $150,000 $299,000 TBD TBD 7/19/22 Requests for Proposals: RFP Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded RFP Awarded Vendor Council Award Date RFP 22-003 PCPA Architectural and Engineering Design Services 8/27/21 N/A $500,000 $467,000 Sillman Architects TBD RFP 22-023 Rehabilitation of Reservoirs R-4 and R-7 4/20/22 N/A $125,000 $149,315 Harper & Associates Engineering, Inc. 6/7/22 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Jeff Chumbley, Fire Chief DATE: May 18, 2022 SUBJECT: Fire Department Management Staff Notes FIRE ADMINISTRATION 1 The Poway Firefighters are teaming up with the Hop Stop to raise money for the San Diego Burn Institute. This is in conjunction with their involvement in this year’s Burn Institute Demolition Derby being held at the Del Mar Fair on June 12. The Hop Stop fundraising event is June 2, 2022, from 5pm - 8pm. All proceeds benefit the Burn Institute, and you will get an up-close look at the demolition derby car. 2 PFA hosted a Sidewalk CPR event at the Farmer’s Market on May 14th. Great participation from the fire personnel. 3 Fire Admin team have been added to the See Click Fix / Poway City App to receive any issues related to Fire Prevention. Training was also provided to the team from IT. 4 Fire Chief and Battalion Chief met with General Atomics staff to discuss needs/ potential partnership opportunities. FIRE PREVENTION Activity between 05/02 - 05/15 Business License Reviews 8 Inspections 39 Plan Reviews 10 Site Visits/Consultations 7 Fire Inspections FD Management Staff Notes Page 2 Between Monday, May 2nd and Sunday, May 15th, personnel completed 408 hours of training and activities. The top three topics included 213 hours of Company Training, 87 hours of Driver/Operator Training, and 54 hours of Facility Training. EMS / TECHNOLOGY 1 Attended San Diego County Fire Chiefs Association EMS Section meeting. 2 Crews completed annual N-95 mask fit testing. 3 Received and analyzed 2021 PFD cardiac arrest outcome results. 4 Completed preventative maintenance of all LifePak 15 EKG monitors and assessment of condition of all ambulance gurneys and stair chairs. TRAINING / SAFETY 1 Fire Instructor 1 class hosted by Poway Fire Department was completed this past week. This class is needed for Fire Officers to deliver training to the department and crews. 2 Crews participated in the Santa Ana Wellness fitness appraisals. The wellness program is vital to keeping our firefighters healthy and prepared to do the job of a firefighter. 3 Battalion Chiefs participated in the Metro zone wildland incident management drill. Chief Chumbley, City Manager Hazeltine, and Disaster preparedness coordinator Susy Turnbull participated in observing a large wildland incident. 4 Poway Fire Department hosted a Firefighter Candidate Testing Center at the Mickey Cafagna Community Center. Candidates from this test will be able to apply for Firefighter/Paramedic positions open in the Poway Fire Department. (See photo) 5 Safety Message of May mental health month training delivered to all the crews. TRAINING & PROFESSIONAL DEVELOPMENT HOURS OPERATIONS 1 Attended Metro Zone Operations meeting 2 Coordinated the installation of turnout extractors at Fire Station 1 and 2. Both extractor installations have been completed and we are waiting on a cleaning solution to arrive to calibrate the solution pumps. 4 Attended County Wildland Drill’s Incident Management Team training. 5 Coordinated the installation of the Westnet Station Alerting MCU at Fire Station 2. FD Management Staff Notes Page 3 DISASTER PREPAREDNESS 05/02/22 -05/15/22 1.Attended the Poway Neighborhood Emergency Corps (PNEC)Board Meeting 2.Presented at the Council meeting with Terri Sorensen to talk about the Emergency Safety Fair on May 7th 3.Participated in a planning meeting with SDG&E to discuss the Public Safety Poway Shut Off notification system. 4.Participated in a meeting with staff from San Diego County Office of Emergency Services to discuss the Hazard Mitigation Plan 5.Participated in the 8th Annual Emergency Safety Fair at Old Poway Park [see photo] 6.Submitted Urban Area Security Initiative (UASI) Grant reimbursement for $1,504 (reimbursement for Fire Fighter training) 7.Participated in the County CERT (Community Emergency Response Team) Program Manager’s call 8.Participated in a meeting with North County Emergency Managers to discuss the Full-Scale Regional Exercise scheduled for early 2023 9.Participated in a training for the Poway City app 10.Attended the County Wildland Fire training exercise at Mission Trails Park COVID 19 Support (Daily) •Manage EOC Briefings •Monitor WebEOC •Monitor County/State Briefings •City Liason with County of San Diego Office of Emergency Services and CalOES •Prepare FEMA reimbursement documents Between Monday, May 2nd and Sunday, May 15th, the Fire Department responded to 181 incidents. FD Management Staff Notes Page 4 PHOTO HIGHLIGHTS Teaching Hands Only CPR at the 8th Annual Emergency Safety Fair in Old Poway Park Firefighter Candidate Testing CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Jodene Dunphy, Director of Human Resources & Risk Management DATE: May 18, 2020 SUBJECT: Human Resources & Risk Management Department Director’s Notes HUMAN RESOURCES Promotion Name Position/Title Department Start Date Daniel Acosta Fire Engineer/Paramedic Fire 5/30 Current Active/In Progress Recruitments No. Dept. Title Type Opened Closed/Close 1 CS Administrative Assistant III Full-Time Regular 5/12 6/2 2 CS Camp Counselor Part-Time Temporary 5/2 5/15 3 CS Dock Attendant Part-Time Temporary 4/13 7/13 4 CS Front of House Coordinator Part-Time Regular 5/4 5/22 5 CS Lead Camp Counselor Part-Time Temporary 5/16 5/22 6 CS Lifeguard Part-Time Temporary 5/16 8/16 7 CS Recreation Leader I Seasonal 2/25 5/22 8 DS Code Compliance Officer Full-Time Regular 5/5 5/25 9 FIN Administrative Assistant II Part-Time Temporary 4/25 Continuous 10 FIRE Fire Battalion Chief Full-Time Regular 5/17 5/31 11 FIRE Firefighter/Paramedic Full-Time Regular 9/10 Continuous 12 PW Construction Maintenance Worker I/II Full-Time Regular 5/19 5/30 13 PW Equipment Mechanic/Senior Equipment Mechanic Full-Time Regular 4/14 Continuous 14 PW Parks Maintenance Worker I/II Seasonal 4/21 Continuous 15 PW Parks Maintenance Worker I/II Part-Time Regular 3/31 5/1 16 PW Water Treatment Plant Operator Full-Time Regular 3/10 4/24 Upcoming Recruitments No. Dept. Title Type Open Close 1 CS Recreation Leader II Part-Time Temporary TBD TBD 2 DS Development Services Aide Part-Time Regular TBD TBD 3 FIN Customer Services Field Worker Full-Time Regular TBD TBD 4 PW Parks & Trails Area Manager Full-Time Regular TBD TBD CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Eric Heidemann, Director of Public Works DATE: May 18, 2022 SUBJECT: Public Works Department Bi-Weekly Report (May 2, 2022 – May 15, 2022) Work/Description Units Location/Description OPERATIONS Street Maintenance Asphalt Repairs (sq. ft.) 15,612 Patched asphalt in Zones #5 and #6 (15,550 sq. ft.) and replaced an asphalt storm water pipe install trench on Ipava Drive (72 sq. ft.) Signs 2 Replaced two street name signs in Zone #6 and relocated one sign and pole on Old Community Road. Vegetation Performed weed and trash abatement on Poway Road, Midland Road, Espola Road, Garden Road, and Twin Peaks Road. Stormwater & Flood Control Annual Drop Inlet Inspections 200 Throughout Poway Failed CMP Replacement 1 Near Ipava Street Vactor Request 11 Scheduled and requested inlet cleanings throughout Poway Graffiti 2 Two incidents at the southwest corner of Hilleary Park and Rattle Snake Creek Training 1 Trench and shoring Vehicle & Equipment Maintenance Work Orders 27 Scheduled/Unscheduled 20/7 Red Fleet Work Orders 5 Red Fleet Scheduled/Unscheduled 4/1 Facilities Maintenance Contract Inspections LMD inspections 86-3A, 86-3B. Assess damage and received quote for repairs to the median at Pomerado Road and Stowe Drive. Removed a dead tree from the Library. Performed facilities inspection at City Hall. Processed invoices and shared water meter bills. Inspected the citrus groves. Reviewed the LMD budgets. Met West Public Works Department Report – May 18, 2022 Page 2 Work/Description Units Location/Description Coast Arborists at City Hall and removed a tree. Removed volunteer trees in LMD 83-1. Performed annual fire alarm inspections at Fire Station #2 and Fire Station #3 and janitorial inspections citywide. Light repairs at the Water Treatment Plant. Wiped down the patio at City Hall met with pest management vendor at City Hall and received a vandal-proof dispenser at Skate Park. Customer Inquiries 5 Traffic Signal / Emergency Responded to an emergency at Twin Peaks and Tierra Bonita, Community and Twin Peaks; Community and Civic Center; Midland and Twin Peaks, Pomerado and Scripps Poway Parkway. USA Mark outs Poway and Community; Midland and Poway; Hwy 67 and Poway Road; Poway and Civic Center Service Requests/Work Orders Chemical treatment of cooling tower at City Hall Parks, Trails & Landscape Maintenance Aubrey Park Addressed several irrigation mainline failures and spread mulch piles. City Hall Provided support for the Employee Recognition Committee event. City Owned Properties Performed weed abatement along Scotts Way and three properties along York Avenue. Community Park Addressed multiple incidents of graffiti on the playground equipment and restroom walls and vandalism. Skate Park fixtures damaged. Trimmed planters, trees and shrubs. Performed gopher abatement throughout the facility. Garden Road Park Replaced broken park fence post and four rails along the back of the park. Covered five days of park and facility maintenance at Silverset Park due to vacation. Assisted with the transportation of a large replacement post for the Iron Mountain parking lot. Performed weed abatement along the trail, picnic and mulched areas. Continued gopher abatement. Hilleary Park Addressed multiple incidents of graffiti on the concrete channel and playground equipment and graffiti vandalism. Removed broken glass from the playground and walkways, restroom dispensers were torn off the wall. Trimmed the entry planters and shrubs. Lake Poway Park Prepared for and provided support for the campout Friday evening through Saturday afternoon. Brought on extra staff for Sunday - Public Works Department Report – May 18, 2022 Page 3 Work/Description Units Location/Description Mother’s Day at the Lake. Replaced damaged park fence posts along the upper loop. Replaced one and repaired two turf irrigation valves. Replaced broken paper towel and toilet paper dispensers. Located an irrigation leak in the roadway to the ballfield, repaired a water line and added a temporary irrigation line to irrigation heads due to temporary fence install where the water line was caped. Replaced 16 old turf heads and 10 spray heads. Assembled five new wooden picnic tables for Old Poway Park replaced five old wooden picnic tables. Herbicide applications along the road and parking lot medians, restroom buildings. Replaced four Archery Range targets and bases with new. Old Poway Park Trimmed planters, trees, shrubs, and roses. Added mulch to parking lot planters. Prepared for upcoming Band Festival event. Silverset Park Trimmed the back the acacia shrubs. Staff covered five days of park service due to time off. Performed irrigation system check and replaced five irrigation heads. Assisted with the weed abatement along the York properties. Starridge Park Continue trimming the acacia. Performed irrigation checks and repairs. Sycamore Creek Park Trimmed the shrubs along the front entry and street side of Sycamore Park (East). Valle Verde Park Performed an irrigation system check and adjustments were made. Assisted with weed abatement along Scotts Way and York properties. Applied herbicide application along the planters, parking lot medians and horse trail. Assisted with the archery target replacements. Miscellaneous Parks Crosthwaite yard duties this month. Miscellaneous Trails Repairs were made to the Dearborn Trail caused by motorcycle activity. Replaced faded signs and rotten posts along the Lomas Verdes Trail. Assisted with irrigation repairs at Starridge Park. Returned the Kubota tractor back to Community Park. Replaced broken fence rails along the Old Coach Trail. Performed trail maintenance along the Tierra Bonita Trail. Delivered 18 trail posts to replace the ones knocked down by a vehicle along the Old Coach Road. Performed weed abatement along the Dearborn, Lomas Verdes and Espola Trails. Replaced two faded trail signs along the Twin Peaks trail. Public Works Department Report – May 18, 2022 Page 4 Work/Description Units Location/Description Emergency Response Emergency Response Callouts 7 Responded to a sewer backup, two meter leaks, water shutdown for plumber, hydrant knocked over and an electrical issue at the gazebo in Old Poway Park. DEPARTMENT TRAINING 0 UTILITIES Water Distribution System Operations Mark-Outs 106 Distribution Maintenance 67 Water System Shutdown 2 Community Rd, Hilleary Pl Fire Hydrant Accident Repair 1 Poway Rd Clear brush from around assets 3 Customer Service Repairs: Leaks, AMS updates, non-ops. 4 Annual Test Reports 97 Backflows Tested 6 Large Meter Tests 0 Water Infrastructure Improvement Program Clearwell Bypass Project: Lake Poway Ballfield: Holiday testing of the interior coating of tank #1 will be completed this week. This test detects any discontinuities in the coating of the tank. Vacuum testing of tank #1 has been successful to date. This test is for ensuring the tank is completely watertight. The test will be completed this week as well. GSE continues work on tank #2. The only remaining element for tank #2 is the roof structural beams. This work will be completed by May 18th. Electrical site work in the tank area continues. WTP: GSE will be installing temporary electrical conduit from the pump station to the pressure control valve (PCV) station. They will also be installing 36” permanent pipe from the PCV station to the pump station. Only one section of the 36” pipe remains to be installed. Installation is scheduled to be completed by May 20th. Other: GSE informed the City today that the manufacturer of the pumps (Trillium) has notified GSE that the estimated shipping date for the pumps is now June 8th. Arrival on site is expected on June 10th. The Variable Frequency Drives (VFDs) are now scheduled to arrive on July 8th. They explained that the delay is due to the power company feed changes and corresponding testing backup. These changes may or may not affect the project completion date. More information will be available in the next few weeks. These delays are in line with what the construction industry is experiencing at this time. In fact, other agencies and construction companies are experiencing much longer delays in manufacturing, permitting and shipping. Public Works Department Report – May 18, 2022 Page 5 Work/Description Units Location/Description Clearwell Replacement Project: 90% design continues. Staff is working with IEC to provide the information requested in a timely manner to complete design as scheduled. SDCWA POW-5 Turnout and FCF Project: The consultant agreement has been executed. A copy was emailed to Hazen and Sawyer. Hazen and Sawyer is working on the BODR (Basis of Design Report). They’ve submitted a request for data spreadsheet that staff is working on. Poway Treated Water Facilities and Redundant Pipeline Project: The design kick-off meeting with Black & Veatch occurred on May 12th May 09, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:John Buckley, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 4/29/2022 - 5/5/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 Anthony C. Ray, Sheriff Arrested Name Violations Arrest Location 04/29/2022 ALLBRITTON, MICHAEL 11550 (A) HS - USE/UNDER INFL OF CONTROLLED SUBS (M); 594 (B)(2)(A) PC - VANDALISM [$400 OR LESS] (M) 13112 Poway Rd, Poway 05/01/2022 DENTON, TAMARA 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F) 13250 Civic Center Way, Poway 05/03/2022 FAUCETTE, BRIAN 3056 PC - VIOLATION PAROLE:FELONY 12372 Poway Rd, Poway 05/03/2022 JUVENILE 594 (B)(1) PC - VANDALISM ($400 OR MORE) (F) Poway 05/03/2022 JUVENILE 11351 HS - POSSESS/PURCHASE FOR SALE NARCOTIC/CONTROLLED SUBSTANCE (F); 11370.1 (A) HS - POSS CONT SUBS WHILE ARMED W/LOADED FIREARM (F); 11375 (B) HS - POSS FOR SALE/SELL CONTROLLED SUBS (F); 25400 (A)(2) PC - CARRY CONCEALED WEAPON ON PERSON (F); 25850 Poway 05/04/2022 JUVENILE 488 PC - PETTY THEFT(Shoplift) (M)Poway 05/04/2022 JUVENILE 594 (B)(1) PC - VANDALISM ($400 OR MORE) (F) Poway 05/05/2022 GONZALEZ, TEODORO 647 (F) PC - DRUNK IN PUBLIC: ALCOHOL, DRUGS, COMBO OR TOLUENE (M) 12509 Oak Knoll Rd, 3b, Poway 05/05/2022 LEON, ERIK BW-F ZZ - FELONY BENCH WARRANT (OUR AGENCY) 13924 Ipava Dr, Poway Keeping the Peace Since 1850 Category Arrests DUI 2 Felony 6 Misdemeanor 3 Total 11 Category Cases Felony 9 Misdemeanor 4 Total 13 John Buckley, Lieutenant Poway Station Captain Karla Menzies, Poway Station Keeping the Peace Since 1850 May 16, 2022 TO:Chris Hazeltine, City Manager City of Poway FROM:John Buckley, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 5/6/2022 - 5/12/2022 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 Anthony C. Ray, Sheriff Arrested Name Violations Arrest Location 05/06/2022 WRIGHT, DARREN 11350 (A) HS - POSS NARCOTIC CONTROLLED SUBS (F); 11351 HS - POSSESS/PURCHASE FOR SALE NARCOTIC/CONTROLLED SUBSTANCE (F); 11357 (b)(2) HS - POSSESS MARIJUANA OVER AN OUNCE - OVER 18 (M); 11359 (b) HS - POSSESS MARIJUANA FOR SALE (M); 11364 HS - POSS CONTR 13425 Community Road, Poway 05/09/2022 CASTANEDA, JULIO OW-F ZZ - FELONY OTHER AGENCY'S WARRANT Poway Rd @ Francine Ter, Poway 05/09/2022 SCHWARTZ, TYLER 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 22210 PC - MANUFACTURE/SALE/POSSESS/ETC LEADED CANE/BILLY/ETC (M) 13500 Poway Road, Poway 05/09/2022 VANNICE, MATTHEW 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11375 (B)(2) HS - POSS CNTL SUB W/O PRESCRIPTION (M); 11350 (A) HS - POSS NARCOTIC CONTROLLED SUBS (F); 11351 HS - POSSESS/PURCHASE FOR SALE NARCOTIC/CONTROLLED SUBSTANCE (F); 11375 (B)(1) HS - POSS FOR S 13425 Community Rd., Poway 05/09/2022 HOLLIE, NICOLE 11350 (A) HS - POSS NARCOTIC CONTROLLED SUBS (F); 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11550 (A) HS - USE/UNDER INFL OF CONTROLLED SUBS (M) 13425 Community Rd., Poway 05/09/2022 INIGUEZ, JOSHUA 11361 (b) HS - FURNISH/ETC MINOR WITH MARIJUANA (F); 273 A (A) PC - WILLFUL CRUELTY TO CHILD WITHOUT INJURY OR DEATH (F); 11359 (b) HS - POSSESS MARIJUANA FOR SALE (M) 13299 Metate Lane In Poway, Poway Keeping the Peace Since 1850 05/10/2022 ALTANO, REENA 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11550 (A) HS - USE/UNDER INFL OF CONTROLLED SUBS (M) 12500 Poway Rd. Poway, Poway 05/11/2022 UNDERWOOD, TIFFANY 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M); 11550 (A) HS - USE/UNDER INFL OF CONTROLLED SUBS (M) 12937 Pomerado Rd., Poway 05/11/2022 BLANSCET, EMIKA 488 PC - PETTY THEFT(Shoplift) (M)13333 Racquet Court, Poway 05/11/2022 SCOTT, JONATHON 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M); 14601 (A) VC - DRVG WHILE LIC SUSP OR REVOKED (M) 13425 Community Road, Poway 05/12/2022 CASTRO, IVAN 11364 HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) Scripps Poway Parkway & General Atomics Way, Poway 05/12/2022 PALMA, RAUL 273.6 (A) PC - VIOLATE DOMESTIC RELATIONS COURT ORDER (M) 13624 Poway Rd, Panda Express, Poway Category Arrests DUI 2 Felony 5 Misdemeanor 7 Total 14 Category Cases Felony 9 Misdemeanor 4 Total 13 John Buckley, Lieutenant Poway Station Captain Karla Menzies, Poway Station Keeping the Peace Since 1850