Item 2 - Approval of June 21, 2022 Regular City Council MinutesSeptember 20, 2022, Item #2AGENDA REPORT CityofPoway DATE: TO: FROM: September 20, 2022 Honorable Mayor and Members of the City Council Carrie Gallagher, City Clerk l../C4-" (858) 668-4535 or cgallagher@p8way.org CITY COUNCIL SUBJECT: Approval of the June 21, 2022 Regular City Council Meeting Minutes Summary The City Council Meeting Minutes submitted hereto for approval are: • June 21, 2022 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended the City Council approve June 21, 2022 Regular City Council Meeting Minutes. Public Notification: None. Attachments: A. June 21, 2022 Regular City Council Meeting Minutes Reviewed/ Approved By: ~ .. ~ We~Kaserman Assistant City Manager 1 of 9 Reviewed By: Alan Fenstermacher City Attorney Approved By: Chris Hazeltine City Manager
September 20, 2022, Item #2NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES June 21, 2022 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Present: Barry Leonard, Caylin Frank, Dave Grosch, John Mullin, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy; Director of Public Works Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Karla Menzies, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Mullin led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. PRESENTATIONS Recognition of Nancee Prast, Retiring Sheriff Senior Volunteer Patrol Member 2 of 9
September 20, 2022, Item #2City of Poway -Minutes -June 21, 2022 PUBLIC COMMENT Yuri Bohlen spoke regarding limited hours of services at the Mickey Cafagna Community Center and requested consideration of expanded hours for senior services. CONSENT CALENDAR Motioned by Deputy Mayor Mullin, seconded by Councilmember Grosch to approve Consent Calendar Items 1 through 9. Motion carried 5/0 by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Leonard, Frank, Grosch, Mullin, Vaus None None None None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Approval of the May 3, 2022 Regular City Council Meeting Minutes 3. Adoption of Resolution No. 22-036 entitled "A Resolution of the City Council of the City of Poway, California, Finding and Declaring the Continued Existence of an Emergency within the City due to the Novel Coronavirus (COVID-19) to Continue the Existence of a Local Emergency Global Pandemic" 4. Adoption of Resolution No. 22-037 entitled "A Resolution of the City Council of the City of Poway, California, Calling for the Holding of a General Municipal Election to be held on Tuesday, November 8, 2022, for the Election of Certain Officers as Required by the Provisions of the Laws of the State of California relating to General Law Cities;" Adoption of Resolution No. 22-038 entitled "A Resolution of the City Council of the City of Poway, California, Requesting the Board of Supervisors of the County of San Diego to Consolidate a General Municipal Election to be held on Tuesday, November 8, 2022, with the Statewide General Election to be held that date pursuant to § 10403 of the Elections Code; and Adoption of Resolution No. 22-039 entitled "A Resolution of the City Council of the City of Poway, California, Adopting Regulations for Candidates for Elective Office Pertaining to Candidates Statements Submitted to the Voters at an Election to be held on Tuesday, November 8, 2022." 5. Acceptance of Vehicle Maintenance Garage Roll-up Door Replacement Project; Bid No. 21-018 with SWCS, Inc., as Complete 6. Award of Contract to Statewide Stripes, Inc., for the 2022-2023 Citywide Striping Project; Bid No. 22-012 7. Award of Contract to American Asphalt South, Inc., for the 2022-2023 Street Maintenance Project; Bid No. 22-013 3 of 9
September 20, 2022, Item #2City of Poway -Minutes -June 21, 2022 8. Acceptance of the Traffic Signal Controller Upgrades Project; Bid No. 21-011 with Siemens Mobility, Inc. as Complete 9. Acceptance of the Boulder Mountain Reservoirs No. 1 and 2 Rehabilitation Project; Bid No. 21-009 with Advanced Industrial Services, Inc. as Complete Mayor Vaus reordered the agenda to hear Item 19, Creation of Poway ALERT (Alert Law Enforcement, Report Threats) system toll-free hotline 855-56-ALERT following the Consent Calendar, followed by Item 18, Pre-Development Conference (PDC) 22-0003, a request for review of a proposal to approve a Specific Plan, Zone Change, Zoning Ordinance Amendment, General Plan Amendment and a Tentative Tract Map with associated Development Review to construct 64 new residences with recreational amenities and preserve one locally designated historic home on approximately 11 acres located at 12623, 12624, 12650, 12702 Oak Knoll Road and six additional vacant parcels in the RS-7 zone, at this juncture. ORDINANCES FOR INTRODUCTION None. ORDINANCES FOR ADOPTION None. PUBLIC HEARINGS: Items 10 -16 -Resolutions Establishing Assessments for Poway Landscape Maintenance Districts 19-t 83-t 86-1, 86-2, 86-3, 87-1 and the Poway Lighting District. Mayor Vaus opened the public hearings for Items 10 through 16 at 8:45 p.m. Senior Management Analyst Izzy Murguia presented the report along with a PowerPoint presentation for Items 10 through 16. Mr. Murguia explained that revenues are comprised of three components which are assessments, general benefit contribution and interest revenue. Mr. Murguia reported that the services within Landscape Maintenance Districts and the Poway Lighting District will remain at their current levels. Mayor Vaus closed the public hearings for Items 10 through 16 at 8:48 p.m. 10. Adoption of Resolution Establishing Assessments for Poway Landscape Maintenance District 19-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-23 No speakers. Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to adopt Resolution No. 22-040 entitled "A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 19-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-2023". Motion carried unanimously. 4 of9
September 20, 2022, Item #2City of Poway -Minutes -June 21, 2022 11. Adoption of Resolution Establishing Assessments for Poway Landscape Maintenance District 83-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-23 No speakers. Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to adopt Resolution No. 22-041 entitled "A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 83-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-2023". Motion carried unanimously. 12. Adoption of Resolution Establishing Assessments for Poway Landscape Maintenance District 86-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-23 No speakers. Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to adopt Resolution No. 22-042 entitled "A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 86-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-2023". Motion carried unanimously. 13. Adoption of Resolution Establishing Assessments for Poway Landscape Maintenance District 86-2 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-23 No speakers. Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to adopt Resolution No. 22-043 entitled "A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 86-2 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-2023". Motion carried unanimously. 14. Adoption of Resolution Establishing Assessments for Poway Landscape Maintenance District 86-3 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-23 No speakers. Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to adopt Resolution No. 22-044 entitled "A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 86-3 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-2023". Motion carried unanimously. 15. Adoption of Resolution Establishing Assessments for Poway Landscape Maintenance District 87-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-23 No speakers. Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to adopt Resolution No. 22-045 entitled "A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 87-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-2023". Motion carried unanimously. 5 of 9
September 20, 2022, Item #2City of Poway -Minutes -June 21, 2022 16. Adoption of Resolution Establishing Assessments for Poway Lighting District to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-23 No speakers. Motioned by Mayor Vaus, seconded by Deputy Mayor Mullin to adopt Resolution No. 22-046 entitled "A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Lighting District to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2022-2023". Motion carried unanimously. 17. Proposed Fiscal Year 2022-23 Operating Budget and Capital Improvement Program Mayor Vaus opened the Public Hearing at 8:50 p.m. Director of Finance Aaron Beanan presented the item along with a PowerPoint presentation. He reviewed the long-range forecast and discussed several Council actions that have positively impacted the long-range forecast including the approval of six-year agreements with the City's labor groups, issuance of pension obligation bonds, updates to ambulance fees, and a new five year contract for law enforcement services with the San Diego County Sheriff's Department. Expenditures not included in the forecast include costs related to maintaining aging infrastructure due to the fact we do not yet know the scope, cost, or timing of these future projects. Mr. Beanan provided an overview of the proposed budget by fund. He reviewed both new program and project requests, as well as new personnel requests for next fiscal year. City Engineer Melody Rocco presented the Fiscal Year 2022-23 Capital Improvement Program with a PowerPoint presentation. She discussed the completion of 14 projects over the last year and spoke regarding 49 active and proposed projects by fund type and estimated costs. John Couvrette, Budget Review Committee Chair, provided a brief overview summarizing the Budget Review Committee process and observations for the fiscal year 2022-23 budget. Public Comment: Peter Neild via teleconference, discussed the possibility of providing additional information about water and sewer usage to citizens, as well as looking into power generation such as solar. End of Public Comment. Mayor Vaus closed the Public Hearing at 9:24 p.m. Council discussion ensued. Motioned by Deputy Mayor Mullin, seconded by Councilmember Grosch to adopt Resolution No. 22-047 entitled "A Resolution of the City Council of the City of Poway, California, Approving Changes to the City of Poway Position Classification Plan, the City of Poway Management/Confidential Salary Schedule, and the City of Poway Non-Safety Salary Schedule". Motion carried unanimously. 6 of 9
September 20, 2022, Item #2City of Poway -Minutes -June 21, 2022 Motioned by Deputy Mayor Mullin, seconded by Councilmember Grosch to adopt Resolution No. 22-048 entitled "A Resolution of the City Council of the City of Poway, California, Approving and Adopting the Annual Operating Budget and Capital Improvement Program for the Fiscal Year 2022-23 and Appropriating Funds." Motion carried unanimously. Motioned by Deputy Mayor Mullin, seconded by Councilmember Grosch to adopt Resolution No. 22-049 entitled "A Resolution of the City Council of the City of Poway, California, Adopting an Appropriations Limit for Fiscal Year Ending June 30, 2023." Motion carried unanimously. STAFF REPORTS: 18. Pre-Development Conference (PDC) 22-0003, a request for review of a proposal to approve a Specific Plan, Zone Change, Zoning Ordinance Amendment, General Plan Amendment and a Tentative Tract Map with associated Development Review to construct 64 new residences with recreational amenities and preserve one locally designated historic home on approximately 11 acres located at 12623, 12624, 12650, 12702 Oak Knoll Road and six additional vacant parcels in the RS-7 zone Deputy Mayor Mullin announced having a business relationship with the applicant resulting in a conflict of interest. He departed the dais at 7:23 p.m. Director of Development Services Bob Manis presented the item along with a PowerPoint presentation. He noted this item is advisory only and stated a formal application has not yet been submitted. Mr. Manis added that Council will not be asked to make decisions on the matter this evening and added the plans presented tonight are conceptual in nature. He provided details on site location, size, zoning, density, access, setbacks, parking, floor plans and project surroundings including public facilities. He discussed four existing home sites which are located on the property and noted their inclusion on the Poway Historic Site list. Mr. Manis noted both builder and City requirements if the project was to move forward. Applicant Ryan Green, San Diego Division President with Lennar Homes, provided a PowerPoint presentation. Public Comment: The following citizens spoke in favor of the development: Jason Switzer, Jen Urena, Vivian Thomas, Ciara Trujillo, Shannon Sellers, and Adrienne Wilson. The following citizens spoke in opposition to the development: Bethany Trainor, Val Trainor, Kathleen Wright, Ann Tipps, Gary Tipps, ( submitted speaker slip, but did not speak) Dee Scott and Hiram Soto. The following speakers spoke with a neutral stance on the development: Yuri Bohlen, Utpal Parikh, and via teleconference, Pete Neild. End of Public Comment. Council discussion ensued. Council commented positively that the proposed project is single family homes, and the developer is not proposing to use state density laws that would allow 7 of 9
September 20, 2022, Item #2City of Poway -Minutes -June 21, 2022 even more units. Additional Council discussion included the possibility of relocating trails behind the homes, incorporating the existing historical home into a park, negative impacts to existing residents specific to reduced rear setbacks, the close proximity of new home location to existing homes, options for higher walls, sound barriers, and preservation of trees were discussed, concerns over hillside grading of the Interpretive Center, lack of variety of floor plans and fagade, concerns over Roca Grande easement access and legal rights of existing residents, options for a secondary entry, and Sacramento's push for more housing that has resulted in lack of local control over housing development. City Council provided input and direction; no action was taken. Deputy Mayor Mullin returned to the dais at 8:45 p.m. WORKSHOPS None. COUNCIL-INITIATED ITEMS: 19. Creation of Poway ALERT (Alert Law Enforcement, Report Threats) system toll-free hotline 855-56-ALERT Mayor Vaus presented the item. He spoke regarding behavioral warning signs of perpetrators of mass casualties which often go unreported to law enforcement. He discussed the prior implementation of the Poway Unified School District tip line created to report incidents which could jeopardize schools and student safety. He noted the tip line is operated in conjunction with the San Diego Sheriff's Department and Poway Unified School District. The item before Council tonight proposes a six-month trial period of a 24/7 City-wide alert system for the anonymous reporting of concerns regarding planned acts of violence or for the reporting of individuals who may show signs of being a danger to themselves or others. He added, all messages would immediately be transferred to the Sheriff's Department for service and noted this program is not intended to replace 9-1-1 for emergencies. Public Comment: Peter Neild via teleconference voiced his support for the Poway ALERT system and inquired on protocols to address mental health issues. End of Public Comment. Council discussion ensued with consensus in support of the program, and clarification was made that this hotline is not intended to be used for reports of imminent danger, those calls should continue to go to 9-1-1. Consensus reached by City Council to adopt Resolution No. 22-035 entitled, "A Resolution of the City Council of the City of Poway, California, Supporting S8-1338, Community Assistance, Recovery, and Empowerment (CARE) Court Program." Motion carried unanimously. 8 of 9
September 20, 2022, Item #2City of Poway -Minutes -June 21, 2022 COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) Deputy Mayor Mullin reported having supported the Poway Firefighter's by attending the Demolition Derby at the fair; he noted teamwork and comradery within the Department made for a fun day. CITY MANAGER ITEMS None. CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session) None. ADJOURNMENT The meeting was adjourned at 9:53 p.m. 9 of 9 Carrie Gallagher, CMC City Clerk City of Poway, California