Item 2 - Approval of the December 6, 2022 Regular Meeting Minutes & the December 13, 2022 Special Meeting MinutesJanuary 17, 2023, Item #2AGENDA REPORT CityofPoway DATE: TO: FROM: January 17, 2023 Honorable Mayor and Members of the City Council Carrie Gallagher, City Clerk l/4,4.-(858) 668-4535 or cgallagher@pow~y.org CITY COUNCIL SUBJECT: Approval of the December 6, 2022 Regular City Council Meeting Minutes and the December 13, 2022 Special Meeting Minutes Summary The City Council Meeting Minutes submitted hereto for approval are: • December 6, 2022 Regular City Council Meeting Minutes • December 13, 2022 Special Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended the City Council approve December 6, 2022 Regular City Council Meeting Minutes and December 13, 2022 Special Meeting Minutes. Public Notification: None. Attachments: A. December 6, 2022 Regular City Council Meeting Minutes B. December 13, 2022 Special Meeting Minutes Reviewed/Approved By: ;✓J;.J;, ~ Wend4aserman Assistant City Manager 1 of 10 Reviewed By: Alan Fenstermacher City Attorney City Manager
January 17, 2023, Item #2NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES December 6, 2022 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Present: Barry Leonard, Caylin Frank, Dave Grosch, John Mullin, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy; Public Works Director Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Karla Menzies, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Mullin led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. PRESENTATIONS Recognition of Outgoing Council Members -Council Member Dave Grosch and Deputy Mayor John Mullin Mayor Vaus announced the time limit for Public Comment had been reduced to two minutes rather than the normal three, due to the number of speakers forms submitted. 2 of 10 ATTACHMENT A
January 17, 2023, Item #2City of Poway -Minutes -December 6, 2022 PUBLIC COMMENT Sharlene O'Keefe, Poway OnStage, thanked the City Council for their continued support of the PCPA. Yuri Bohlen inquired about upcoming holiday events for seniors at the Mickey Cafagna Community Center and recognized outgoing Councilmember Grosch and Deputy Mayor Mullin. Joe St. Lucas spoke regarding the use of different terms while sharing holiday sentiment. Billy Sheldon spoke regarding recourse and enforcement of broken trespassing laws by the developer of the Lyon Estates Development. Pete Neild (via teleconference) invited the public to visit Candy Cane Court to enjoy the holiday lights and partake in neighborly festivities. Alexander Lynch spoke regarding a recent traffic accident on Midland Road, he suggested a roundabout traffic flow could potentially ease traffic concerns. John Barton spoke regarding a recent traffic accident on Midland Road. Becky Rapp (via teleconference) spoke regarding concerns over Poway Unified School District curriculum. Arthur Blain spoke regarding a recent traffic accident on Midland Road and requested safety improvements. Jim Bunner spoke regarding a recent traffic accident on Midland Road he and his young children witnessed and voiced concerns over traffic in the area, he requested safety improvements. Tom Farley and grandson Austin thanked outgoing Councilmembers and wished Council, staff, and the public, Happy Holidays. In response to Public Comment regarding the Midland Road traffic accident, Mayor Vaus requested Captain Menzies provide an update on the investigation into the accident. Captain Menzies stated the investigation was still preliminary and information was being collected. She asked the public to be patient, so the Sheriff's Department can ensure the information provided is accurate. Mayor Vaus then requested City Manager Chris Hazeltine have this information discussed by the Traffic Safety Committee as soon as possible once the investigation has been completed. CONSENT CALENDAR Motioned by Deputy Mayor Mullin, seconded by Councilmember Grosch to approve Consent Calendar Items 1 through 11. Motion carried 5/0 by the following roll-call vote: Ayes: Noes: Abstained: 3 of 10 Leonard, Frank, Grosch, Mullin, Vaus None None
January 17, 2023, Item #2City of Poway -Minutes -December 6, 2022 Absent: None Disqualified: None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Approval of the October 4, 2022, October 18, 2022 and November 15, 2022 Regular City Council Meeting Minutes 3. Adoption of Resolution No. 22-088 entitled, "A Resolution of the City Council of the City of Poway, California, Finding and Declaring the Continued Existence of an Emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic" 4. Approval of Local Appointments List of City Council Appointed Committees for 2023 5. Memorandum of Understanding between St. Michael's Catholic Church and the City of Poway to use the Church as an Emergency Shelter in the Event of an Evacuation 6. Approval of Lease Agreement with Sportsplex, USA, Inc. 7. Replacement of Citywide Network Switches and Appropriation of Funds 8. Approval of Agreement with Fluoresco Services, LLC, for PCPA Marquee Sign Repair 9. Second Reading and Adoption of Ordinance 858 entitled "An Ordinance of the City Council of the City of Poway, California, Amending Chapter 2.18 of the Poway Municipal Code (Meetings)" 10. Acceptance of City Facilities Painting 2021-22 Project; Bid No. 22-009 with Harbor Coating & Restoration, as Complete 11. Acceptance of the FY 2022-23 Street Maintenance Project; Bid No. 22-013, with American Asphalt South, Inc., as Complete ORDINANCES FOR INTRODUCTION None. PUBLIC HEARINGS: 12. Adoption of an Ordinance of the City of Poway, California, Amending Poway Municipal Code (PMC) Title 15, Adopting by Reference the 2022 California Building Standards Codes with Local Amendments, Adoption of a Resolution Amending and Establishing Permit and Inspection Fees within the Fire Department Section of the Master Fee Schedule, and Determination that the Adoption of the Foregoing Amendments by Ordinance and Resolution is Exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15061 (b)(3) Mayor Vaus opened the Public Hearing at 8:05 p.m. 4 of 10
January 17, 2023, Item #2City of Poway -Minutes -December 6, 2022 City Planner David De Vries presented the report. He stated every three years the California Building Standards Code commission updates the Building Codes, which includes Building and Fire Codes. He stated local amendments were primarily reduced this cycle to be more consistent with state codes. He noted aging in place design elements in new residential construction for accessibility, additional extensions to building permit expirations, changes to child daycare operations and three dimensional or 3D printed buildings will be permissible if the manufacturer is certified and approved by the City building official. Mr. De Vries, spoke regarding proposed amendments for high fire hazard zones including setback distance, and the addition of some new inspection fee categories. Public Comment: None. End of Public Comment. Mayor Vaus closed the Public Hearing at 8: 10 p.m. Motioned by Mayor Vaus, seconded by Councilmember Frank to adopt Resolution No. 22-089 entitled, "A Resolution of the City Council of the City of Poway, California, Amending and Establishing Fire Permit and Inspection Fees Within the Fire Department Section of the Master Fee Schedule", and determine that the adoption of the foregoing amendments by Ordinance and Resolution is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3). Motion carried unanimously. As requested by the Mayor, City Clerk Gallagher titled the Ordinance. Motioned by Mayor Vaus, seconded by Councilmember Frank to introduce Ordinance No. 859 entitled, "An Ordinance of the City Council of the City of Poway, California, Amending Poway Municipal Code (PMC) Title 15, Adopting by Reference the 2022 California Building Standards Codes, with Local Amendments", waive further reading and schedule the adoption for January 17, 2023, carried 5/0 by the following roll-call vote: Ayes: Noes: Abstained: Absent: Leonard, Frank, Grosch, Mullin, Vaus None None None Disqualified: None STAFF REPORTS: None. WORKSHOPS: None. 5 of 10
January 17, 2023, Item #2City of Poway -Minutes -December 6, 2022 COUNCIL-INITIATED ITEMS: None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) Councilmember Leonard spoke about the upcoming joint effort between the City of Poway and Kiwanis Poway "Holiday with Heroes" event toy and shoe distribution to be held at the Mickey Cafagna Community Center. Councilmember Frank announced and invited residents to the upcoming newly expanded two-night event and tree lighting ceremony, Christmas in the Park. She thanked the Community Services Department for their work on the event. Mayor Vaus announced an upcoming Special City Council meeting to be held Tuesday, December 13 for the purpose of accepting and approving the November 8, 2022 General Municipal Election results and swearing in ceremony for the incoming City Council members. Mayor Vaus also announced the cancellation of the December 20, 2022 Regular City Council meeting. CITY MANAGER ITEMS None. Mayor Vaus recessed the meeting into Closed Session at 8:14 p.m. CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session) 13. Conference with Legal Counsel -Anticipated Litigation Government Code Code § 54956.9(d)(2) -one (1) case City Attorney Fenstermacher stated, no reportable action. ADJOURNMENT The meeting was adjourned at 9:34 p.m. 6 of 10 Carrie Gallagher, CMC City Clerk City of Poway, California
January 17, 2023, Item #2CITY OF POWAY CITY COUNCIL SPECIAL MEETING MINUTES December 13, 2022 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Special Meeting to order at 7:00 p.m. ROLL CALL Barry Leonard, Caylin Frank, Dave Grosch, John Mullin, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy; Public Works Director Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Karla Menzies, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Mullin led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. Mayor Vaus announced the reordering of the agenda to hear Public Comment later in the meeting. CONSENT CALENDAR Motioned by Mayor Vaus, seconded by Councilmember Leonard to approve Consent Calendar Item 1. Motion carried 5/0 by the following roll-call vote: Ayes: Leonard, Frank, Grosch, Mullin, Vaus 7 of 10 ATTACHMENT B
January 17, 2023, Item #2City of Poway -Minutes -December 13, 2022 Noes: None Abstained: None Absent: None Disqualified: None 1. Approval of November 8, 2022 General Municipal Election Results PRESENTATIONS Administration of Oath of Office and Presentation of Certificates of Election to Newly Elected Mayor and Councilmembers • Councilmember District 1 Brian Pepin • Councilmember District 3 Peter De Hoff • Mayor Steve Vaus City Clerk Gallagher administered the Oaths of Office to newly elected Mayor Vaus and Councilmember Pepin and Councilmember De Hoff. Mayor Vaus recessed the Special Meeting at 7:19 p.m. for a brief reception in the Chambers Foyer. CALL TO ORDER Mayor Vaus reconvened the Special Meeting at 7:28 p.m. ROLL CALL Brian Pepin, Caylin Frank, Peter De Hoff, Barry Leonard, Steve Vaus COUNCIL-INITIATED ITEMS None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) 2. Appointment of Deputy Mayor for 2023 Mayor Vaus presented the item. He announced his selection to appoint Councilmember Leonard to serve as Deputy Mayor for 2023. Public Comment: None. End of Public Comment. Motioned by Mayor Vaus, seconded by Councilmember Frank to approve and appoint Councilmember Leonard to serve as Deputy Mayor for 2023. Motion carried unanimously. 8 of 10
January 17, 2023, Item #2City of Poway -Minutes -December 13, 2022 3. Appointment to Regional Agencies' Boards, Commissions and Committees for 2023 Mayor Vaus presented the item. He announced the selection of the following appointments to the Regional Agencies' Boards, Commissions and Committees for calendar year 2023: 1. San Diego Division League of California Cities a. Primary: Brian Pepin b. Alternate: Caylin Frank 2. Metropolitan Transit System (MTS) Board of Directors a. Primary: Caylin Frank b. Alternate: Brian Pepin 3. San Diego Association of Governments Board of Directors a. Primary: Steve Vaus b. 1st Alternate: Caylin Frank c. 2nd Alternate: Brian Pepin 4. Metro Wastewater Commission/Joint Powers Authority (JPA) a. Primary: Peter De Hoff 5. San Dieguito Riverpark Joint Powers Authority (JPA) a. Primary: Brian Pepin b. Alternate: Barry Leonard 6. City of Poway/PUSD Joint Use Subcommittee for lnterjurisdictional Cooperation a. Primary: Caylin Frank b. Alternate: Steve Vaus 7. Regional Solid Waste Association (RSWA) a. Primary: Peter De Hoff b. Alternate: Brian Pepin 8. Goodan Ranch Policy Committee a. Primary: Barry Leonard Public Comment: None. End of Public Comment. Motioned by Mayor Vaus, seconded by Councilmember De Hoff to approve and make the aforementioned appointments to the Regional Agencies' Boards, Commissions and Committees for calendar year 2023. Motion carried unanimously. PUBLIC COMMENT Yuri Bohlen (via teleconference) congratulated the newly elected Councilmembers and Mayor Vaus on his reelection. 9 of 10
January 17, 2023, Item #2City of Poway -Minutes -December 13, 2022 Mayor Vaus wished a Merry Christmas to the public and noted his appreciation to City staff who will be working on the Christmas holiday. CITY MANAGER ITEMS: None. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) None. ADJOURNMENT The meeting adjourned at 7:34 p.m. 10 of 10 Carrie Gallagher, CMC City Clerk City of Poway, California