Item 8 - Approval of Agmt. with Charlie’s Classic Cooking for Catering Svcs. for the Older Adult Congregate Meal Prog. at the Mickey Cafagna Comm. CenterDATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT City of Poway January 17, 2023 Honorable Mayor and Members of the City Council Audrey Denham, Director of Community Services9\1) Karen Tansey, Management Analyst ~ (858) 668-4684 or ktansey@poway.org CITY COUNCIL Approval of Agreement with Charlie's Classic Cooking to Provide Catering Services for the Older Adult Congregate Meal Program at the Mickey Cafagna Community Center The City of Poway recognizes the importance of providing a robust congregate meal program at the Mickey Cafagna Community Center (MCCC) for older adults. In October 2021, the City entered into a short-term agreement to provide catering services with the eventual goal to contract with a long-term provider who would facilitate a traditional congregate meal setting. Two Request for Proposals (RFP) were issued. The first RFP was unsuccessful due to an incomplete proposal and was rejected by City Council on October 4, 2022. The second RFP received one complete proposal submitted by Charlie's Classic Cooking. The City and Poway Valley Senior Citizens Corporation (PVSCC) are currently operating under a reimbursement agreement to provide funding for the congregate meal service. The costs are fully offset through a combination of participant fees and the generous contribution from the PVSCC. After reviewing the proposal, interviewing Charlie Heineke, and sampling his food, staff recommends entering into an agreement with Charlie's Classic Cooking to provide the older adult meal program at the MCCC. Recommended Action: It is recommended the City Council approve the Agreement and authorize the City Man.ager to execute all necessary documents associated with the Agreement between the City of Poway and Charlie's Classic Cooking to provide meal service for the Older Adult Congregate Meal Program at the Mickey Cafagna Community Center. Discussion: Background On October 19, 2021, the City of Poway entered into an agreement with Feeding the Soul Foundation dba O'side Kitchen Collaborative (OKC) to provide the older adult congregate meal program at the 1 of 20 January 17, 2023, Item #8
MCCC. The term of the agreement was six months with the option to renew monthly allowing the City time to develop and issue an RFP for a long-term provider. On July 14, 2022, the City distributed and advertised an RFP for the congregate meal program and catering services. Unfortunately, only one proposal was received on August 18 and was deemed incomplete because it lacked specific details about the scope of services. After the proposal was rejected at City Council on October 4, staff re-scoped and re-advertised the RFP and sent it out to companies (including some non-profits), distributed to City of Poway restaurants, and advertised it through social media resources. One complete proposal was received and opened on November 15 from Charlie's Classic Cooking in Escondido. Charlie Heineke is an executive chef with over 42 years of experience cooking in restaurants, hotels, hospitals, and community churches. He has worked with older adult programs providing weekly meals for 80 participants, delivered home meals, and performed catering. Charlie's proposal includes providing the meals, plating the food, and cleaning the kitchen. His business model uses two additional chefs and two sous chefs to provide the staffing necessary to provide the Monday through Friday meal program. The scope of services is included as Attachment 1 of Exhibit A to the Standard Agreement for Services (Attachment A). As part of the interview process, staff and PVSCC toured Charlie's Classic Cooking commercial kitchen in Escondido. Charlie shared his experience, philosophies, and goals for the congregate meal program. He also provided samples of his food. His lunches will consist of a protein, veggies or salad, a starch, and a dessert each day. Beverages will also be provided. An emphasis will be placed on keeping the food delicious, at the appropriate temperature, and eliciting feedback from the participants. As described in Attachment 2 of Exhibit A to the Standard Agreement (Attachment A), the cost per meal is $16. This charge is higher than the current cost of $10.50 per meal. However, the current meal provider also charges $150 per day delivery/setup/cleanup fee, and this did not include plating the food, beverages, desserts, or cleaning the kitchen facilities. The City and PVSCC are currently operating under a reimbursement agreement to provide funding for the congregate meal service at MCCC. Participants pay $5 per meal and PVSCC pays the remaining $5.50, plus the daily delivery/setup/cleanup fee. Based on the goal to increase the congregate meal program, PVSCC recognizes the increased cost and is proposing a tiered pricing structure similar to that of the meal program at the former Poway Senior Center. Adults 50+ will pay $5; staff, caretakers, and special needs individuals will pay $8; and other guests are welcome to participate at $16. The City will pay the invoices from the meal provider and then request reimbursement from the PVSCC for a portion of the costs. The City will revise the reimbursement agreement with PVSCC to reflect the costs described above. If the program continues at its current level of service, there are sufficient funds in the budget to pay the invoices and collect the offsetting donation from PVSCC. Assuming the City Council approves the proposed agreement, Charlie's Classic Cooking will begin February 1. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). 2 of20 January 17, 2023, Item #8
Fiscal Impact: Based on the assumption that the congregate meal program will continue at its current level of service, there are sufficient funds in account 208020-41200-20001 to pay the meal provider invoices. These costs will be fully offset through a combination of participant fees and reimbursement from the PVSCC. Public Notification: None. Attachments: A. Standard Agreement for Services Between the City of Poway and Charlie's Classic Cooking Reviewed/Approved By: Wendy Kaserman Assistant City Manager 3 of20 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager January 17, 2023, Item #8
City of Poway STANDARD AGREEMENT FOR SERVICES This Agreement, entered into this 17th day of January, 2023, by and between the CITY OF POWAY (hereinafter referred to as "City") and Charlie's Classic Cooking (hereinafter referred to as "Consultant"). RECITALS WHEREAS, City desires to obtain the services of a company to provide a congregate meal program for older adults at the Mickey Cafagna Community Center; WHEREAS, Consultant is a chef and has represented that Consultant possesses the necessary qualifications to provide such services; WHEREAS, City has authorized the preparation of an agreement to retain the services of Consultant as hereinafter set forth. NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSUL TANT ON THE FOLLOWING TERMS AND CONDITIONS: 1. Scope of Services. Consultant shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 2. Compensation and Reimbursement. City shall compensate and reimburse Consultant as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 3. Term of Agreement. The term of this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 4. Termination. This Agreement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60-day written notice to Consultant. During said 60-day period Consultant shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Consultant in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by 4 of20 ATTACHMENT A January 17, 2023, Item #8
delivery of written notice of termination to Consultant. Such termination shall be effective upon delivery of said notice. 5. Confidential Relationship. City may from time to time communicate to Consultant certain information to enable Consultant to effectively perform the services. Consultant shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Consultant shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Consultant, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Consultant without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. Consultant shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Consultant shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. 6. Office Space and Clerical Support. Consultant shall provide its own office space and clerical support at its sole cost and expense. 7. Covenant Against Contingent Fees. Consultant declares that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 8. Ownership of Documents. All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Consultant upon demand. 9. Conflict of Interest and Political Reform Act Obligations. 5 of20 January 17, 2023, Item #8
During the term of this Agreement Consultant shall not act as consultant or perform services of any kind for any person or entity whose interests conflict in any way with those of the City of Poway. Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. Consultant represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City. "Consultant" means an individual who, pursuant to a contract with a state or local agency: 6 of20 (A) Makes a governmental decision whether to: 1. Approve a rate, rule or regulation; 2. Adopt or enforce a law; 3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; 4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval; 5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract; 6. Grant City approval to a plan, design, report, study, or similar item; 7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or (B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code. DISCLOSURE DETERMINATION: ~ 1. Consultant/Contractor will not be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. No disclosure required. D 2. Consultant/Contractor will be "making a government decision" or "serving in a staff capacity" as defined in Sections A and B above. As a January 17, 2023, Item #8
result, Consultant/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law. Department Director 10. No Assignments. Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void. 11. Maintenance of Records. Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested. 12. Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes such services. 13. Licenses, Permits, Etc. Consultant represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Consultant to practice its profession. 14. Consultant's Insurance. Consultant shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 15. Indemnification. 7 of20 January 17, 2023, Item #8
(a) For Claims (as defined herein) other than those alleged to arise from Consultant's negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, protect and hold harmless lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Consultant's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees. (b) For Claims alleged to arise from Consultant's negligent performance of professional services, lndemnitees shall have no liability to Consultant or any other person for, and Consultant shall indemnify and hold harmless lndemnitees from and against, any and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Consultant's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Consultant's professional services, Consultant's defense obligation to lndemnitees shall include only the reimbursement of reasonable defense costs and attorneys' fees to the extent caused by Consultant's negligence. (c) The foregoing obligations of Consultant shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. (d) In any and all Claims against City by any employees of the Consultant, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant under worker's compensation acts, disability benefit acts or other employee benefit acts. (e) Consultant shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Consultant is carrying and maintaining; however, if Consultant fails to take such action as is necessary to make a claim under any such insurance policy, Consultant shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Consultant under any insurance policy or policies required pursuant to this Agreement. (f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity 8 of20 January 17, 2023, Item #8
which would otherwise exist as to any party or person indemnified pursuant to this Section 15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement. 16. Assumption of Risk. Except for injuries to persons caused by the willful misconduct of any lndemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Consultant: (a) Consultant hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Consultant that occurs in the course of, or in connection with, the performance of Consultant's obligations under this Agreement, including but not limited to Consultant's Scope of Services; and (b) it is hereby agreed that the lndemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Consultant or its employees in connection with Consultant's performance its obligations under this Agreement, including but not limited to Consultant's Scope of Services. 17. Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have _no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 18. Personnel. Consultant shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects. City shall have the unrestricted right to order the removal of any person(s) assigned by Consultant by giving oral or written notice to Consultant to such effect. Consultant's personnel shall at all times comply with City's drug and alcohol policies then in effect. 19. Notices. Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 20. Governing Law, Forum Selection and Attorneys' Fees. This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, 9 of20 January 17, 2023, Item #8
postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Consultant hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys' fees, courts costs, arbitration costs, and any other fees. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Consultant in the event of termination, Consultant's damages shall be limited to compensation for the 60-day period for which Consultant would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses. 21. Gender. Whether referred to in the masculine, feminine, or as "it," "Consultant" shall mean the individual or corporate consultant and any and all employees of consultant providing services hereunder. 22. Counterparts. This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding. 23. Entire Agreement. This Agreement shall constitute the entire understanding between Consultant and City relating to the terms and conditions of the services to be performed by Consultant. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby. 24. Certification and Indemnification Regarding Public Employees' Retirement Law/Pension Reform Act of 2013. Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees' Retirement System (CalPERS) and shall not become members of Cal PERS while providing services to City. Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit "B." Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments 10 of 20 January 17, 2023, Item #8
imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified. 25. Severability. If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect. IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written. CITY OF POWAY CONSULTANT By:--------------By:--------------Chris Hazeltine, City Manager Charles Heineke, Executive Chef Date: Date: -------------------------ATTEST: Carrie Gallagher, CMC, City Clerk APPROVED AS TO FORM: By: ____________ _ Alan Fenstermacher, City Attorney 11 of20 January 17, 2023, Item #8
A. "SPECIAL PROVISIONS" EXHIBIT "A" Scope of Services. Consultant agrees to perform cooking services as required by City, which shall consist of the congregate meal program further described in the Scope of Services submitted with the proposals dated November 11, 2022, which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein. Consultant shall provide the necessary qualified personnel to perform the services. B. Compensation and Reimbursement. City shall pay Consultant a fee in accordance with the Fee Proposals submitted with the proposal dated November 11, 2022, which are included in this document as Attachment 2. Consultant's fee shall include and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received. C. Term of Agreement. This Agreement shall be effective from the period commencing February 1, 2023, and ending February 1, 2025, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." This Agreement may be extended with a total of three (3) separate, one-year time extensions. The maximum length of the Agreement can be up to five (5) years. The option to renew may be by mutual agreement between the City and the selected Consultant and subject to appropriation of funds. For the final three, one-year extensions of the contract, the Consultant's costs shall be adjusted based on the annual change in the previous calendar year's Consumer Price Index for the San Diego-Carlsbad area (All Urban Consumers CPI-U) or 5%, whichever is less. Upon expiration or termination of this Agreement, Consultant shall return to City any and all equipment, documents or materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement. D. Consultant's Insurance. 1. Coverages: Consultant shall obtain and maintain during the life of this Agreement all of the following insurance coverages: (a) Comprehensive General Liability, including premises-operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate. 12 of 20 January 17, 2023, Item #8
(c) Consultant shall obtain and maintain, during the life of the Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy limits of not less than $1,000,000 combined single limits, per claim and annual aggregate. (d) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance. 2. Endorsements: Endorsements shall be obtained so that each policy contains the following three provisions: (a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." (b) Notice. "Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City." (c) Primary Coverage. "The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City." 3. Insurance Certificates: Consultant shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement. E. Notices. All notices, billings and payments hereunder shall be in writing and sent to the following addresses: To City: 13 of 20 City of Poway P.O. Box 789 Poway, CA 92074 January 17, 2023, Item #8
To Consultant: Attachments: 1. Scope of Services 2. Proposal 14 of 20 Charlie's Classic Cooking 1291 Simpson Way, Suite H Escondido, CA 92024 January 17, 2023, Item #8
EXHIBIT "B" Cal Gov Code § 7522.56 Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures. Deering's California Codes Annotated> GOVERNMENT CODE> Title 1 General > Division 7 Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public Employees' Pension Reform Act of 2013 § 7522.56. Provisions applicable to person receiving pension benefit from public retirement system; Section supersedes conflicting provisions (a)This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with this section. (b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section. (c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration. (d)Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system. The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement. (e) 15 of 20 (1 )Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior to an appointment described in this section, the retired person received January 17, 2023, Item #8
any unemployment insurance compensation arising out of prior employment subject to this section with a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement. (2)A retired person who accepts an appointment after receIvIng unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment. (f)A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions: 16 of 20 (1 )The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar. (2) (A)Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority. (B)For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (C)For employees of the California State University, the Trustees of the . California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (3)The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State January 17, 2023, Item #8
University that existed prior to January 1, 2013, or has been included in subsequent agreements. (4)The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. (g)A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision (f) shall not apply. (h)This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Section 24214, 24214.5 or 26812 of the Education Code. (i)This section shall not apply to (1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System II who is assigned to .serve in a court pursuant to Section 68543.5. History Added Stats 2012 ch 296 § 15 (AB 340), effective January 1, 2013. Amended Stats 2013 .ch 528 § 11 (SB 13). effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476). effective January 1, 2015. Annotations Notes Amendments: Note-Amendments: 2013 Amendment: Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(I) and (f)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (f)(4); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i). 17 of 20 January 17, 2023, Item #8
Attachment 1 Scope of Services for the Congregate Meal Program at the Mickey Cafagna Community Center • Meal Provider will create and submit monthly menus to the City for approval 45 days prior to the start of the month. • Meal Provider will prepare meals Monday through Friday, except on Christmas Day; Thanksgiving Day; and New Year's Day. Other holidays can be negotiated with 60 days written notice to City. • Lunch will be served from 11 :00am-12:30pm. In the event the City changes the start and/or end time, meal provider will be notified 30 days in advance. • City will provide Meal Provider the number of pre-paid meals by noon of the previous day. An alternative reservation method can be arranged with City. All ideas should be provided to City in writing 30 days prior to start and approved prior to implementation. • The Meal Provider shall comply with all federal, state, and local laws and regulations governing the preparation and handling of food; and procure and keep in effect all necessary licenses, permits and food handlers' cards required by law; and post such licenses, permits and cards in a prominent place within the meal preparation areas. Meal Provider will deliver to the City a copy of the Meal Provider's last Health Inspection Report. Meal Provider will deliver to the City a copy of the Meal provider's latest Food Manager's Certificate. • The Meal Provider shall be responsible for: ordering, purchasing, and paying for quality raw food items and consumable supplies to be used in the preparation of all meals. The Meal Provider will prepare meals in a commercial kitchen (at the Cafagna Center or Charlie's Classic Cooking site), plate the food, wash the dishes, and keep kitchen clean. Meal Provider will supply the cleaning supplies. Storage will be made available for all necessary food and equipment. City shall be responsible for: table set-up and break-down, serving the meals, serving beverages, bussing the tables, and collecting lunch tickets from participants. • Meal Provider will prepare a quantity of food necessary to assure that shortages do not occur due to minor serving errors. • Meal assessments shall be conducted by the City on an on-going basis. The Meal provider shall work with the City to comply with reasonable requests for changes in food type, preparation method, and quality. Records will be maintained by City staff documenting the quality of food and service received from the Meal Provider. These records will be made available to the Meal Provider upon request. 18 of 20 January 17, 2023, Item #8
• Beverages will be provided by the Meal Provider and the cost shall be calculated into the price of the meals. Beverages include, but are not limited to, water, tea, and coffee. All condiments normally associated with food items to be served will be the responsibility of the Meal Provider and shown on the menus submitted to the City for approval. • Cutlery, service utensils, trays, small wares, and cooking pots/pans will be provided by the City of Poway. The Meal Provider will replace, with like kind, or pay for replacement of, all City-owned equipment used for food service that is lost or damaged, excluding normal wear and tear, due to Meal Provider's actions. City will perform preventative maintenance of said items. • Meal Provider shall supply all staffing for cooking the meals, plating the food, washing the dishes, and keeping the kitchen clean. Meal Provider shall comply with all applicable federal, state and local laws and regulations pertaining to wages and hours of employment. In the event staff calls in sick, Meal Provider must secure replacement staff in order for meals to be served Monday through Friday, with the exceptions of holidays. • The Meal Provider shall maintain a temperature record documentation system and said temperature record will be implemented and maintained to ensure sanitary and safe food handling procedures. • City can provide cubicle office space. Meal Provider must provide computer, printer, and office supplies. • Meal provider may submit proposals of wrap-around services such as cooking classes, entertainment, special cooking features, etc. • Although not required for award of this proposal, Meal Provider may enter into a contract for the exclusive right of providing catering services to rental clients at the Mickey Cafagna Community Center. A percentage split with the City would be negotiated for providing those services. • Kitchen will be exclusive use for Meal Provider except for City programming, which includes but is not limited to, Teen Programs, Kid's Night Out, year-round classes and summer camps. Care will be provided to protect all City-owned equipment and any food or supplies for the congregate meal program. 19 of20 January 17, 2023, Item #8
Attachment 2 Charlie's Classic Cooking 1291 Simpson Way, Suite H Escondido, CA 92024 Staff Model Charles Heineke -Owner, Executive Chef -42 years of experience Chef Johansson Blank - 7 years of experience Chef Nicole Estrada - 4 years of experience Sous Chef Patryga Miechowski - 5 years of experience Sous Chef Anna Kechior - 4 years of experience Workflow • Menu developed by Chef Charles and sent to City of Poway for approval 45 days prior • Number of Guests provided by City of Poway one day prior • Food Purchasing -Chef Charles and Chefs -will be done 2 times per week • Food Prep -Sous Chef -night before food is cooked • Cooking -overseen by Chef Charles and Chef -the day of service • Packaging for Transport -Sous Chef -day of service • Delivery -Chef -morning of the event • Plating Food and Serving -Sous Chef (volunteers to assist with serving) • Cleanup -Chef and Sous Chef-day of service Cost of Services $16.00 per meal Meals Consist of protein, vegetables or salad, starch, and dessert. Beverages will include water, tea,and coffee. All condiments will be provided. 20 of 20 January 17, 2023, Item #8