Item 2 - Approval of the Jan 17, 2023 Regular Meeting MinutesFebruary 7, 2023, Item #2AGENDA RE PO RT City of Poway DATE: TO: FROM: February 7, 2023 Honorable Mayor and Members of the City Cou~cil Carrie Gallagher, City Clerk V~ (858) 668-4535 or cgallagher@poway.org CITY COUNCIL SUBJECT: Approval of the January 17, 2023 Regular City Council Meeting Minutes Summary The City Council Meeting Minutes submitted hereto for approval are: • January 17, 2023 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended the City Council approve January 17, 2023 Regular City Council Meeting Minutes. Public Notification: None. Attachments: A. January 17, 2023 Regular City Council Meeting Minutes Reviewed/ Approved By: w~1JKa~ Assistant City Manager 1 of 7 Reviewed By: Alan Fenstermacher City Attorney
February 7, 2023, Item #2NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES January 17, 2023 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Present: Brian Pepin (via teleconference), Caylin Frank, Peter De Hoff, Barry Leonard, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Director of Development SeNices Bob Manis; Acting Finance Director Brad Rosen; Director of Human Resources and Risk Management Jodene Dunphy; Director of Public Works Eric Heidemann; Director of Community SeNices Audrey Denham; Fire Chief Jeff Chumbley; Captain Karla Menzies, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Leonard led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. PRESENTATIONS None. 2 of 7
February 7, 2023, Item #2City of Poway -Minutes -January 17, 2023 PUBLIC COMMENT Pete Neild (via teleconference) spoke regarding Council vote abstentions specific to agenda items related to political contributors. He also expressed concerns over contribution amounts related to the recent municipal election. Yuri Bohlen spoke regarding a recent incident at his residence, he stated he believes Poway has a worsening homelessness crisis and encouraged Council to take a proactive approach. John Barton spoke regarding traffic concerns on Midland Road and Edgemoor Street. He encouraged traffic calming measures and noted having obtained petition signatures to present at the next Traffic Safety Committee Meeting. CONSENT CALENDAR Motioned by Mayor Vaus, seconded by Deputy Mayor Leonard to approve Consent Calendar Item 1, and Items 3 through 5. Motion carried 5/0 by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Pepin, Frank, De Hoff, Leonard, Vaus None None None None Motioned by Mayor Vaus, seconded by Deputy Mayor Leonard to approve Consent Calendar Item 2. Motion carried 3/0/2 by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Frank, Leonard, Vaus None Pepin, De Hoff None None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Approval of the December 6, 2022 Regular City Council Meeting Minutes and the December 13, 2022 Special Meeting Minutes 3. Adoption of Resolution No. 23-001 entitled, "A Resolution of the City Council of the City of Poway, California, Finding and Declaring the Continued Existence of an Emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic" 4. Agreement with HASA, Inc., for the Supply of Chemicals for the Poway Swim Center, Bid 23-005 5. Acceptance of the 2022-23 Citywide Striping Project; Bid No. 22-012, with Statewide Stripes, Inc., as Complete ORDINANCES FOR INTRODUCTION None. 3 of 7
February 7, 2023, Item #2City of Poway -Minutes -January 17, 2023 PUBLIC HEARINGS: 6. Tentative Tract Map (TTM) 22-0002; a Request for Approval of the First One-Year Time Extension for a Previously Approved Subdivision (TTM18-005) Mayor Vaus opened the Public Hearing at 7: 10 p.m. Associate Planner Hector Salgado presented the report along with a PowerPoint presentation. He noted the item is a request for the first of five available, one year time extensions of the tentative tract map as allowed by the Poway Municipal Code. He presented a slide showing the project site including size, location, and current property development which is intended to be demolished if the project goes forward. Mr. Salgado provided zoning information and stated the property lies within a high fire hazard area. He discussed the proposed subdivision noting no home development is proposed at this time and minor development review application reviews would be needed per home if development is proposed in the future. Alternatively, if a developer proposed a tract home subdivision, that would be subject to City Council approval. Public Comment: None. End of Public Comment. Mayor Vaus closed the Public Hearing at 7:13 p.m. Motioned by Mayor Vaus, seconded by Councilmember Frank to adopt Resolution No. 23-002 entitled, "A Resolution of the City Council of the City of Poway, California, Approving Tentative Tract Map 22-0002; the First Time Extension of the Approval for Tentative Tract Map 18-005, Assessor's Parcel Numbers 316-120-18 and 316-120-25". Motion carried unanimously. 7. Second Reading and Adoption of Ordinance 859 entitled "An Ordinance of the City Council of the City of Poway, California, Amending Poway Municipal Code (PMC) Title 15, Adopting by Reference the 2022 California Building Standards Codes, with Local Amendments" MayorVaus opened the Public Hearing at 7:15 p.m. City Clerk Carrie Gallagher presented the report. She stated, the Ordinance was previously introduced, first read and approved unanimously at the December 6, 2022, City Council Meeting. Ms. Gallagher noted, due to the fact Ordinance 859 adopts secondary codes, such as the updated California Building Code, into the Poway Municipal Code by reference, the second reading must occur at a public hearing pursuant to Government Code section 50022.3. Ms. Gallagher stated the item was properly noticed per Government Code section 6066. Public Comment: None. End of Public Comment. 4 of 7
February 7, 2023, Item #2City of Poway -Minutes -January 17, 2023 Mayor Vaus closed the Public Hearing at 7: 15 p.m. Motioned by Mayor Vaus, seconded by Councilmember Frank to adopt Ordinance No. 859 entitled, "An Ordinance of the City Council of the City of Poway, California, Amending Poway Municipal Code (PMC) Title 15, Adopting by Reference the 2022 California Building Standards Codes with Local Amendments." Motion carried 510 by the following roll-call vote. Ayes: Noes: Abstained: Absent: Disqualified: STAFF REPORTS: Pepin, Frank, De Hoff, Leonard, Vaus None None None None 8. Approval of Agreement with Charlie's Classic Cooking to Provide Catering Services for the Older Adult Congregate Meal Program at the Mickey Cafagna Community Center Director of Community Services Audrey Denham presented the item. She stated, following an unsuccessful bid process last year, Council approved re-scoping and re-advertising the request for proposals and shortly after, the Charlie's Classic Cooking bid was received. City staff and the Friends of Poway Seniors (Friends) reviewed the proposal, interviewed Charlie and sampled the food. Ms. Denham provided the cost per meal, the dining schedule, gave an overview of meal ordering options, discussed the dining room setting and provided information on plans for the food to be prepared offsite then transported onsite where it will be plated and served with refreshments. Contractor verses City staff responsibilities for the day-to-day operations of the program were noted. She added the meal program costs are fully offset through a combination of participant fees and contributions of the Friends adding in addition to the Friends paying for the meal program, their donation of $100,000 had greatly enhanced the older adult programming the City offers, including funding new positions that will help provide a restaurant like setting for the meal program. She concluded with a big thank you to the Friends of Poway Seniors. Public Comment: Yuri Bohlen spoke in support of the Older Adult Congregate Meal Program and its /ow-cost proposal. End of Public Comment. At the request of Mayor Vaus, Ms. Denham explained the process for the program which includes the advance purchase of monthly meals and noted the process will be evaluated to find the best system to accommodate the older adults. Council discussion ensued. The restaurant style atmosphere allowing for friendly socialization in addition to the low cost for meals were noted. Council thanked and noted its appreciation to the Friends of Poway Seniors and Community Services for their work and dedication to this program. 5 of 7
February 7, 2023, Item #2City of Poway-Minutes -January 17, 2023 Motioned by Deputy Mayor Leonard, seconded by Mayor Vaus to approve the Agreement and authorize the City Manager to execute all necessary documents associated with the Agreement between the City of Poway and Charlie's Classic Cooking to provide meal service for the Older Adult Congregate Meal Program at the Mickey Cafagna Community Center. Motion carried unanimously. 9. Approving a CalPERS 180-day Waiting Period Exception to Hire a Retired Annuitant Director of Human Resources and Risk Management Jodene Dunphy presented the item. She noted the City has a current vacancy in the position of Director of Finance and therefore an urgent need exists to temporarily fill the position with a retired annuitant while the City conducts a recruitment for a permanent replacement. Public Comment: None. End of Public Comment. Motioned by Mayor Vaus, seconded by Councilmember Frank to adopt Resolution No. 23-003 entitled, "A Resolution of the City Council of the City of Poway, California, for a 180-Day Waiting Period Exception to Hire a Retired Annuitant Pursuant to Government Codes Sections 7522.56 and 21221(h)". Motion carried unanimously. WORKSHOPS None. COUNCIL-INITIATED ITEMS: None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) Councilmember Frank expressed her appreciation to Community Services Department staff for their work on a successful Winter Festival event. Deputy Mayor Leonard spoke regarding volunteer efforts of Poway residents and highlighted a featured article in Poway Living Magazine. He praised the successful efforts of the recent shoe donation drive held to benefit Valley Elementary students and acknowledged the generosity of City staff who participated through donations and distribution. Mayor Vaus spoke regarding the recent changes to the voting system at SAN DAG. He expressed concerns over the newly adopted weighted vote outrides the tally vote and provides a disadvantage to the smaller cities which make up the majority of San Diego County. CITY MANAGER ITEMS None. Mayor Vaus recessed the meeting into Closed Session at 7:40 p.m. 6 of 7
February 7, 2023, Item #2City of Poway -Minutes -January 17, 2023 CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session) 10. Conference with Legal Counsel -Anticipated Litigation Government Code § 54956.9(d)(2) -one (1) case 11. Conference with legal counsel-Existing litigation (Government Code§ 54956.9(d)(1)) Two (2) Cases; Pina Smoothies, et. al. v. City of Poway, San Diego Superior Court Case Nos. 37-2020-00018626 & 37-2020-00042487 City Attorney Fenstermacher stated the City Council voted 5/0 to authorize the City Manager to effectuate settlement of both cases. ADJOURNMENT The meeting was adjourned at 8:40 p.m. 7 of 7 Carrie Gallagher, CMC City Clerk City of Poway, California