Item 8 - Add New Position Classification of Principal Civil Engineer to City of Poway Position Classification PlanFebruary 7, 2023, Item #8DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT February 7, 2023 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services City of Poway CITY COUNCIL Jodene Dunphy, Director of Human Resources and Risk Management Robert Manis, Director of Development Services ~ (858) 668-4601 or bmanis@poway.org · Jodene Dunphy, Director of Human Resources and Risk Management f· (858) 668-4413 or jdunphy@poway.org Add a New Position Classification of Principal Civil Engineer to the City of Poway Position Classification Plan and Management/Confidential Salary Schedule One of the divisions of the City of Poway's Development Services Department is Capital Projects Engineering. Engineers in this division are responsible for the Capital Improvements Program (CIP}, which consists of the design and construction of all City projects, including the City's Annual Street Maintenance and Street Overlay projects. There is a current vacancy in the Senior Civil Engineer position within the Capital Projects Engineering division. Based on an organizational analysis of the engineering divisions within the department, staff is requesting the City Council approve a new classification of Principal Civil Engineer so that the Senior Civil Engineer position in Capital Projects Engineering could be reclassified to a Principal Civil Engineer. No additional Full Time Equivalent positions (FTEs) are being requested. The City currently has a similar level classification of Principal Civil Engineer-Utilities in the Public Works Department, with a job description that reflects the unique focus on utilities and the management of complex water infrastructure projects. The proposed new classification of Principal Civil Engineer will be established at the same salary grade as the Principal Civil Engineer -Utilities in the Public Works Department, but the new classification will have a job description that reflect responsibilities, qualifying experience and knowledge needed to perform duties for general capital projects. By approving a more general classification of Principal Civil Engineer, the City Manager will be able to reclassify the Senior Civil Engineer over CIP to Principal Civil Engineer. Recommended Action: It is recommended the City Council approve a resolution adding the classification of Principal Civil Engineer to the City of Poway Position Classification Plan and the Management/Confidential Salary Schedule effective February 7, 2023. 1 of7
February 7, 2023, Item #8Discussion: The City's ability to recruit and retain highly qualified and talented employees at the appropriate classification levels takes continual evaluation of City priorities to ensure positions are structured for success in providing high quality projects, services and programs to the Poway community. The recent vacancy of the Senior Civil Engineer position in the Capital Projects Engineering division of the Development Services Department provides an opportunity to evaluate what level position would successfully accomplish direct oversight and delivery of high-quality capital projects to the community. After a workforce analysis within the engineering division, a thorough review of staffing levels, internal strengths, and a review of the market, it has been determined that a Principal Civil Engineer overseeing the Capital Projects Engineering section is the appropriate classification based on: 1) the impact of the position's responsibilities and exposure to the community; 2) the need for high level negotiations with contractors and outside agencies; 3) the level of experience and knowledge needed to deliver high quality projects; 4) the consequence of error if responsibilities and expectations of the position are not met; 5) the level of accountability needed for the position, and 6) the responsibility of training and evaluating staff within the division. The Principal Civil Engineer will report to the City Engineer and supervise staff from the Capital Projects Engineering division, along with the City's Engineering Inspectors, all of whom are responsible for completing high quality projects within the City's CIP. Staff believes this will be best accomplished by the work of a Principal Civil Engineer. Based on an internal evaluation of the City of Poway classification and compensation structure and a market review, it is recommended the Principal Civil Engineer classification be placed in the Management/Confidential Employee Group 2A Exempt At-Will at Grade 731, with a monthly salary range of $9,937 -$12,080, which is the same salary grade as the Principal Civil Engineer -Utilities. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: The estimated annual cost increase for reclassifying the Senior Civil Engineer to Principal Civil Engineer is $18,802. The cost increase for the remainder of Fiscal Year 2022-23 is approximately $7,600 (including salary and benefits). Sufficient funds are available in the department's budget to cover the expenses for the current fiscal year due to salary savings from current vacancies. Public Notification: None. Attachments: A. Resolution approving the City of Poway Position Classification Plan and Management/Confidential Salary Schedule to Reflect the Addition of a Principal Civil Engineer 2of7
February 7, 2023, Item #8Reviewed/Approved By: Assistant City Manager 3 of7 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager
February 7, 2023, Item #8RESOLUTION NO. 23-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, APPROVING THE CITY OF POWAY POSITION CLASSIFICATION PLAN AND MANAGEMENT/CONFIDENTIAL SALARY SCHEDULE TO REFLECT THE ADDITION OF THE PRINCIPAL CIVIL ENGINEER CLASSIFICATION WHEREAS, the City of Poway is committed to ensuring the effective organization of city resources in order to provide the highest quality services, projects and programs for the Poway community; WHEREAS, a Principal Civil Engineer classification has been identified as the appropriate level to oversee the Capital Projects Engineering division in the Development Services Department; WHEREAS, the City Council must approve new classifications added to the City's Position Classification Plan and changes to the Salary Schedules, and the new classification specification for Principal Civil Engineer is on file in the Human Resources and Risk Management Department and available on the City's website; WHEREAS, the City Council approves the changes incorporated into the Poway Position Classification Plan, attached hereto as "Exhibit A" and the City of Poway Management/Confidential Salary Schedule attached hereto as "Exhibit B" to reflect the addition of the new Principal Civil Engineer classification; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Poway, that the following personnel changes are authorized effective February 07, 2023: SECTION 1: Creation of a Principal Civil Engineer classification added to the City's Position Classification Plan. SECTION 2: Addition of the Principal Civil Engineer classification to the Management/Confidential Salary Schedule at Grade 731, with a monthly salary range of $9,937 -$12,080, effective February 07, 2023. 4of7 ATTACHMENT A
February 7, 2023, Item #8Resolution No. 23-Page 2 PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 7th day of February, 2023 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 5 of7
February 7, 2023, Item #8Classification Accountant Accounting Technician II Administrative Assistant I Administrative Assistant II Administrative Assistant III Aquatics Coordinator Assistant City Manager Assistant Director of Finance Operations Assistant Director of Public Works for Maintenance Operations Assistant Director of Public Works for Utilities Assistant Engineer Assistant Planner Associate Civil Engineer Associate Planner Box Office Attendant Box Office Coordinator City Clerk City Engineer City Manager City Planner Code Compliance Officer Community Outreach Coordinator Construction Maintenance Crew Leader Construction Maintenance Supervisor Construction Maintenance Worker I Construction Maintenance Worker II Contract Specialist/Inspector Cross-Connection Specialist Customer Services Field Worker Customer Services Technician I Customer Services Technician II Deputy City Clerk Deputy Fire Chief Deputy Fire Marshal Development Services Aide Director of Community Services Director of Development Services Director of Finance Director of Human Resources & Risk Management Director of Public Works Dock Attendant Engineering Inspector Engineering Technician I Engineering Technician II 6 of7 EXHIBIT A City of Poway Position Classification Plan Classification Equipment Mechanic Executive Assistant to the City Manager Facilities Maintenance and Soecial Districts Suoervisor Facilities Maintenance Technician I Facilities Maintenance Technician II Finance Manager Fire Battalion Chief Fire Captain/Paramedic Fire Chief Fire Engineer/Paramedic Fire Safety Inspector Firefighter/Paramedic Fleet Maintenance Supervisor Front of House Assistant Front of House Coordinator GIS Analyst General Maintenance Worker -Temporary Human Resources Technician I Human Resources Technician II Information Technology Analyst Intern Interpretive Services Coordinator Lead Customer Services Field Worker Lead Engineering Inspector Lifeguard Management Analyst Management Assistant Network and Computer Systems Administrator Network and Computer Systems Analyst Park Ranger Parks and Trails Area Manager Parks Maintenance Crew Leader Parks Maintenance Supervisor Parks Maintenance Worker I Parks Maintenance Worker II Principal Civil Engineer Principal Civil Engineer -Utilities Public Works Operations Manager Records Technician Recreation Area Manager Recreation Coordinator Recreation Leader I Recreation Leader II Revenue and Operations Manager Classification Revenue and Operations Supervisor Seasonal Parks Maintenance Worker Senior Accountant Senior Accounting Technician Senior Administrative Assistant Senior Administrative Assistant -Confidential Senior Civil Engineer Senior Code Compliance Officer Senior Dock Attendant Senior Equipment Mechanic Senior Facilities Maintenance Technician Senior Fire Safety Inspector Senior Human Resources Analyst Senior Lifeguard Senior Management Analyst Senior Park Ranger Senior Planner Senior Utility Systems Mechanic Senior Utility Systems Technician Special Projects Engineer Stage Technician Stormwater Maintenance & Construction Worker I Stormwater Maintenance & Construction Worker II Technical Theater Coordinator Utilities Administrator Utility Systems Mechanic Utility Systems Supervisor Utility Systems Technician Warehouse Associate Wastewater Utilities Crew Lead Wastewater Utilities Supervisor Wastewater Utilities Worker I Wastewater Utilities Worker II Water Treatment Plant Lead Operator Water Treatment Plant Manager Water Treatment Plant Operator I Water Treatment Plant Operator II Water Treatment Plant Operator III Water Utilities Crew Leader Water Utilities Distribution Supervisor Water Utilities Worker I Water Utilities Worker II Approved at a regular meeting of the Poway City Council on 02/07/2023
February 7, 2023, Item #8EXHIBIT B City of Poway Management I Confidential Salary Schedule Effective February 7, 2023 Classification Title I Approx. Monthly I Salarv Rane:e City Manager 22,664 r.m, ,n 1 Cvomn, M.\MII Min-Max Min Assistant City Manager 13,346-18,684 76.9976 Director of Community Services 12,710-17,795 73.3313 Director of Development Services 12,710-17,795 73.3313 Director of Finance 12,710-17,795 73.3313 Director of Human Resources & Risk Management 12,710-17,795 73.3313 Director of Public Works 12,710-17,795 73.3313 Fire Chief 12,710-17,795 73.3313 Classification Title I Grade I Approx. Monthly I Salary Range Step 1 Group 2A Exempt At-Will Assistant Director of Public Works Utilities 731 9,937 -12,080 57.3277 Assistant Director of Public Works Operations 731 9,937 -12,080 57.3277 Assistant Director of Finance Operations 731 9,937 -12,080 57.3277 City Clerk 681 8,778 -10,670 50.6411 City Engineer 780 11,139-13,540 64.2668 City Planner 731 9,937 -12,080 57.3277 Deputy Fire Chief 780 11,139-13,540 64.2668 Deputy Fire Marshal 620 7,503-9,121 43.2917 Finance Manager 681 8,778 -10,670 50.6411 Fire Battalion Chief (not at-will/2912 hrs/yr) 570 9,285 -11,286 38.2636 Parks and Trails Ar!=!a Manager 560 6,470 • 7,865 37.3303 Principal Civil Engineer 731 9,937 -12,080 57.3277 Principal Civil Engineer -Utilities 731 9,937 -12,080 57.3277 Public Works Operations Manager 681 8,778 -10,670 50.6411 Recreation Area Manager 560 6,470 -7,865 37.3303 Recreation Area Manager (Y-Rated) 681 8.778 -10.670 50.6411 Revenue and Operations Manager 681 8,778 -10,670 50.6411 Water Treatment Plant Manager 681 8,778 -10,670 50.6411 Group 28 Exempt Accountant 481 5,326 -6,475 30.7255 Associate Civil Engineer 602 7,261 -8,826 41.8893 Associate Planner 521 5,902 • 7,174 34.0517 Community Outreach Coordinator 571 6,678-8,117 38.5265 Deputy City Clerk 571 6,678 -8,117 38.5265 Gl5 Analyst 531 6,050 • 7,354 34.9030 Information Technology Analyst 531 6,050 -7,354 34.9030 Network & Computer Systems Analyst 550 6,312 -7,673 36.4198 Management Analyst 531 6,050 -7,354 34.9030 Network & Computer Systems Administrator 631 7,744 -9,413 44.6789 Revenue and Operations Supervisor 571 6,678 -8,117 38.5265 Senior Accountant 561 6,515-7,919 37.5868 Senior Civil Engineer 682 8,871 -10,782 51.1773 Senior Code Compliance Officer 501 5,618 -6,829 32.4109 Senior Fire Safety Inspector 541 6,201 • 7,537 35.7756 Senior Human Resources Analyst 571 6,678 -8,117 38.5265 Senior Management Analyst 571 6,678-8,117 38.5265 Senior Planner 581 6,845 -8,320 39.4897 Special Projects Engineer 571 6,678-8,117 38.5265 Utilities Administrator 631 7,744-9,413 44.6789 Water Utilities Distribution Supervisor 640 7,884 -9,583 45.4833 Group 3 Non-Exempt Assistant Engineer 531 6,050 -7,354 34.9030 Assistant Planner 491 5,481 -6,662 31.6204 Code Compliance Officer 461 5,090 • 6,186 29.3627 Construction Maintenance Supervisor 501 5,618 -6,829 32.4109 Facilities Maintenance and Special Districts Supervisor 501 5,618 -6,829 32.4109 Fire Safety Inspector 461 5,090 • 6,186 29.3627 Fleet Maintenance Supervisor 521 5,902-7,174 34.0517 Management Assistant 491 5,481 -6,662 31.6204 Parks Maintenance Supervisor 480 5,310 • 6,455 30.6387 Senior Accounting Technician 460 5,054 -6,144 29.1623 Utility Systems Supervisor 650 8,081 -9,822 46.6204 Wastewater Utilities Supervisor 620 7,504-9, 121 43.2917 Group 4 Non-Exempt Accounting Technician II 360 3,948 -4,799 22.7815 Administrative Assistant Ill 331 3,692 -4,488 21.3002 Executive Assistant to the City Manager 451 4,965 -6,035 28.6465 Human Resources Technician I 412 4,498 -5,468 25.9523 Human Resources Technician II 451 4,965 -6,035 28.6465 Senior Administrative Assistant-Confidential 380 4,148 • 5,042 23.9348 7of7 Hourly I Step 2 I Step 3 I 60.1939 63.2037 60.1939 63.2037 60.1939 63.2037 53.1732 55.8319 67.4801 70.8541 60.1939 63.2037 67.4801 70.8541 45.4563 47.7291 53.1732 55.8319 40.1767 42.1856 39.1968 41.1567 60.1939 63.2037 60.1939 63.2037 53.1732 55.8319 39.1968 41.1567 53.1732 55.8319 53.1732 55.8319 53.1732 55.8319 32.2616 33.8747 43.9837 46.1827 35.7528 37.5413 40.4510 42.4745 40.4510 42.4745 36.6466 38.4798 36.6466 38.4798 38.2411 40.1535 36.6466 38.4798 46.9109 49.2574 40.4510 42.4745 39.4644 41.4385 53.7360 56.4230 34.0300 35.7324 37.5628 39.4418 40.4510 42.4745 40.4510 42.4745 41.4623 43.5364 40.4510 42.4745 46.9109 49.2574 47.7575 50.1454 36.6466 38.4798 33.2000 34.8609 30.8295 32.3718 34.0300 35.7324 34.0300 35.7324 30.8295 32.3718 35.7528 37.5413 33.2000 34.8609 32.1708 33.7797 30.6206 32.1520 48.9514 51.3990 45.4563 47.7291 23.9206 25.1167 22.3643 23.4831 30.0776 31.5822 27.2488 28.6119 30.0776 31.5822 25.1318 26.3887 Step4 I 66.3639 66.3639 66.3639 58.6235 74.3968 66.3639 74.3968 50.1156 58.6235 44.2948 43.2145 66.3639 66.3639 58.6235 43.2145 58.6235 58.6235 58.6235 35.5684 48.4920 39.4178 44.5975 44.5975 40.4032 40.4032 42.1601 40.4032 51.7195 44.5975 43.5098 59.2440 37.5184 41.4133 44.5975 44.5975 45.7124 44.5975 51.7195 52.6527 40.4032 36.6033 33.9898 37.5184 37.5184 33.9898 39.4178 36.6033 35.4678 33.7587 53.9690 50.1156 26.3725 24.6570 33.1608 30.0420 33.1608 27.7073 Max 107.7966 102.6635 102.6635 102.6635 102.6635 102.6635 102.6635 Step S 69.6909 69.6909 69.6909 61.5582 78.1167 69.6909 78.1167 52.6213 61.5582 46.5096 45.3752 69.6909 69.6909 61.5582 45.3752 61.5582 61.5582 61.5582 37.3547 50.9165 41.3896 46.8285 46.8285 42.4243 42.4243 44.2678 42.4243 54.3067 46.8285 45.6863 62.2062 39.3952 43.4849 46.8285 46.8285 47.9992 46.8285 54.3067 55.2853 42.4243 38.4343 35.6900 39.3952 39.3952 35.6900 41.3896 38.4343 37.2409 35.4464 56.6674 52.6213 27.6911 25.8903 34.8195 31.5448 34.8195 29.0926 Approrl.-d at a r'--gular m..:o.:ting of th<! Powa.y Cily Council on 02/07/2023