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2022 10-04CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES October 4, 2022 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Present: Barry Leonard (via teleconference), Caylin Frank, Dave Grosch, John Mullin, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman (via teleconference); Deputy City Attorney Jayson Parsons; City Clerk Carrie Gallagher; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy; Public Works Director Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Karla Menzies, Sheriff's Department (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Mullin led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. PRESENTATIONS Recognition of Public Works Employee Bryce Greschke Recognition of Sue Herndon Recognition of Tony Rubino 1 of 5 City of Poway — Minutes — October 4, 2022 PUBLIC COMMENT Ginger Couvrette spoke in appreciation for Sue Herndon. John Couvrette spoke in appreciation for Sue Herndon and Tony Rubino. Yuri Bohlen spoke regarding safety concerns on Metate Trail. Ibrahim Ahmed spoke regarding the County of San Diego Capital Emergency Housing Solutions Grant Program. Alison Park spoke regarding impacts to her property due to grading and setbacks at The Farm project. Sean Park spoke in opposition to negative impacts to his property due to The Farm project CONSENT CALENDAR Motioned by Deputy Mayor Mullin, seconded by Councilmember Grosch to approve Consent Calendar Items 1 through 4. Motion carried 5/0 by the following roll -call vote: Ayes: Leonard, Frank, Grosch, Mullin, Vaus Noes: None Abstained: None Absent: None Disqualified: None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Approval of the July 19, 2022 Regular City Council Meeting Minutes 3. Adoption of Resolution No. 22-072 entitled "A Resolution of the City Council of the City of Poway, California, Finding and Declaring the Continued Existence of an Emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic" 4. Rejection of Received Proposal for the Congregate Meal Program and Catering Services Project; RFP23-002, and Direction to Staff to Re -Scope and Re -Advertise the Project Yuri Bohlen spoke on item 4; suggesting the bid process be amended to allow for awarding the project to more than one bidder. ORDINANCES FOR INTRODUCTION None. ORDINANCES FOR ADOPTION None. 2of5 City of Poway — Minutes — October 4, 2022 PUBLIC HEARINGS: None. STAFF REPORTS: 5. Endowment Campaign Feasibility Study Findings Director of Community Services Audrey Denham introduced the item, followed by a PowerPoint presentation by Vice President of Netzel Grigsby Associates, Jeanne Schmelzer. Ms. Denham stated the Endowment Campaign Feasibility Study conducted by Netzel Grigsby Associates (NGA) was made possible through generous financial support from the McCarthy Family Foundation. She added the study was designed to test the possibility of fundraising for an endowment fund to support the Poway Center for the Performing Arts. She thanked the Feasibility Study Task Force for volunteering their time to review the materials, identify individuals to be interviewed, secure interviews and receive the study findings. Ms. Denham stated the task force is made up of community members and representatives from other PCPA user groups as well as Councilmembers Grosch and Leonard. Ms. Schmelzer with NGA presented an overview of the purpose of the feasibility study and its findings. She reported the purpose was to test whether or not a future endowment campaign to raise approximately $9.5m to support the PCPA would be successful. Through in-depth interviews with a diverse group of people representing different interests, NGA learned the PCPA is viewed as a community asset. They also learned there is some misunderstanding about the relationship between the City and Poway OnStage and that many individuals assumed that if they were supporting Poway OnStage, they were also supporting the PCPA. Those surveyed said there are opportunities to improve the visibility and marketing of the PCPA and thought perhaps there are opportunities to more effectively manage the facility. While there was general support for the facility, NGA ultimately determined an endowment campaign would not be successful at this time. Public Comment: Yuri Bohlen spoke regarding selling naming rights to major corporations and televising performances to generate revenue. Janet Lettang spoke in support of the Endowment Campaign Feasibility Study and many of the recommendations by Netzel Grigsby Associates, Delta Esparza stated the Council is at a crossroads to move forward and requested they do so in support of the PCPA. Katherine Hirsh (via teleconference) stated that although the fundraising goal is not feasible at this time, a broader more impactful strategic plan for the arts is necessary and encouraged the fostering of relationships with art supporters and local businesses. End of Public Comment 3of5 City of Poway — Minutes — October 4, 2022 Council discussion ensued regarding opportunities to better market the PCPA and its programming, the importance of gaining and maintaining the public's confidence in the City as the PCPA operator and it was suggested that it should be operated more like a business. Additionally, City Council spoke regarding the upcoming operational assessment, the feasibility of naming rights, and offering a better variety of programming. It was stated there is still a lot of work to be done and although it is not feasible to an endowment campaign now, the steps have been identified needed for another opportunity in the future. Mayor Vaus concluded Council comments by expressing appreciation to Councilmembers Leonard and Grosch by stating he was deeply grateful for their work on the sub -committee. No vote was taken, this was a note and file item. 6. Approval of Joint -Use Agreement between the City of Poway and Poway Unified School District for the Poway Center for the Performing Arts Director of Community Services Audrey Denham presented the item along with a PowerPoint presentation. She stated the City of Poway and Poway Unified School District (PUSD) first entered into a Joint Use Agreement (JUA) for the Poway Center for the Performing Arts (PCPA) when the PCPA opened. Renegotiating the terms of the JUA to improve cost sharing is one component of the City's overall strategy to improve the long-term financial sustainability of the PCPA. To reflect PUSD's use of the PCPA, for many years PUSD has paid 35% of the operating costs of the facility, excluding some notable operating expenses, as well as excluding capital projects. Under the proposed terms of the new JUA, PUSD will pay 35% of all operating and capital costs with a few small exclusions. The JUA does include percentage caps on annual increases in expenditures. As part of the new JUA, PUSD will have additional access to the facility, and the City and PUSD will also partner to create a new theater internship program. Once the new agreement is approved by both the City, as well as PUSD, the City projects PUSD will be paying approximately $350,000 annually toward the PCPA operating costs and approximately $1,400,000 toward known future capital replacement projects. Ms. Denham recognized the long partnership between the City and PUSD and noted the terms of the new JUA are beneficial to both parties. Public Comment: Spoke in support: Delta Esparza Ginger Couvrette Yuri Bohlen Jana Johnson Janet Lettang End of Public Comment. Council discussion ensued. Council expressed appreciation for the long-standing partnership between the City and PUSD. Council stated the new agreement is beneficial to both parties. It will help reduce the operating subsidy while also providing PUSD more access to the PCPA and the establishment of a new internship program. Council commended staff's continued communications with PUSD and noted ongoing communications will be important to the success of the new agreement. Council stated the PCPA and cost sharing with PUSD has 4 of 5 City of Poway — Minutes — October 4, 2022 been a hot topic for years with the Budget Review Committee and the new Joint Use Agreement signal a positive step forward. Motioned by Councilmember Grosch, seconded by Councilmember Leonard to approve the Joint Use Agreement between the City of Poway and the Poway Unified School District for the Poway Center for the Performing Arts and authorize the City Manager to execute all necessary documents associated with the agreement. Motion passed unanimously. WORKSHOPS None. COUNCIL -INITIATED ITEMS: None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 - (G.C. 53232(d)) Councilmember Leonard spoke in support of Sue Herndon and Tony Rubino. Councilmember Grosch reported on an upcoming Poway Padres game and expressed his gratitude to Councilmember Leonard for their years of work together on the PCPA Subcommittee. Deputy Mayor Mullin spoke in support of City staff for the completion of the Espola Road project. Mayor Vaus wished Councilmember Frank good health with the pending birth of her third child, he spoke regarding three local boys having achieved Eagle Scout, the highest attainable achievement in the Boy Scouts of America program. Mayor Vaus noted the removal of the SANDAG mileage tax as part of the 2021 Regional Transportation Plan adding its passage would have been a great burden on local families. CITY MANAGER ITEMS None. CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session) None. ADJOURNMENT The meeting was adjourned at 8:47 p.m. k J�_4t�_'A L'Z�Z Carrie Gallagher, CIVIC City Clerk City of Poway, California 5of5