2022 10-18City of Poway — Minutes — October 18, 2022
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
October 18, 2022
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Deputy Mayor Mullin called the Regular Meeting to order at 7:00 p.m.
ROLL CALL
Present: Barry Leonard (via teleconference), Caylin Frank (Absent), Dave Grosch, John Mullin,
Steve Vaus (via teleconference)
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; City Clerk Carrie Gallagher; Development Services Director Bob Manis; Finance
Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy;
Public Works Director Eric Heidemann; Director of Community Services Audrey Denham; Fire
Chief Jeff Chumbley; Captain Karla Menzies, Sheriff's Department
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Councilmember Grosch led the Pledge of Allegiance.
MOMENT OF SILENCE
Deputy Mayor Mullin led a moment of silence.
PRESENTATIONS
None.
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City of Poway — Minutes — October 18, 2022
PUBLIC COMMENT
Yuri Bohlen voiced appreciation for the expanded senior programs at the Mickey Cafagna
Community Center.
Jim Bunner noted dissatisfaction over the Holly Oak Development Project.
Joe St. Lucas requested PCPA proceeds go towards free admission at the swim center for Poway
residents.
Sharlene O'Keefe, new Executive Director of Poway On Stage, spoke regarding upcoming events.
Keith Kezer voiced frustration over bonus density law and the Holly Oak Development Project.
Arthur (Tony) Blain stated he intends to run for Poway City Council in 2024.
Mark Caskey spoke regarding ingress and egress at the McKee Orchard Project.
Janet Lettang spoke regarding upcoming PCPA events.
CONSENT CALENDAR
Deputy Mayor Mullin noted at Mayor Vaus' request:
Item #7. Summary Vacation of Portions of Certain Right -of -Way (VAC21-001) at the Westerly
Terminus of Tenth Street (APN: 317-021-30) was being continued a date uncertain.
Motioned by Councilmember Grosch, seconded by Deputy Mayor Mullin to approve
Consent Calendar Items 1 through 6 and 8 through 9. Motion carried 4/0/1 by the following
roll -call vote:
Ayes: Leonard, Grosch, Mullin, Vaus
Noes: None
Abstained: None
Absent: Frank
Disqualified: None
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this
Agenda
2. Approval of the August 2, 2022 Regular City Council Meeting Minutes
3. Adoption of Resolution No. 22-073 entitled "A Resolution of the City Council of the City of
Poway, California, Finding and Declaring the Continued Existence of an Emergency within
the City due to the Novel Coronavirus (COVID-19) Global Pandemic"
4. Adoption of Resolution No. 22-074 entitled "A Resolution of the City Council of the City of
Poway, California, Accepting Real Property on Durhullen Drive Lying Within County of San
Diego Tract Map No. 7570"
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5. Adoption of Resolution No. 22-075 entitled "A Resolution of the City Council of the City of
Poway, California, Accepting Real Property on Comuna Drive Lying Within County of San
Diego Tract Map 3926-1, Map No. 9998"
6. Adoption of the 2023 City Council Meeting Calendar
7.
Tenth Street, All OR City of Poway Map No. 536 (VaGatien No. 21 001)"
8. Acceptance of the Welcome to Poway Sign Replacement Project; Bid No. 22-004 with Tri-
Group Construction and Development, Inc., as Complete
9. Award of Contract to United Storm Water, Inc., for the FY2021-22 Annual Trash Capture
Program
ORDINANCES FOR INTRODUCTION
Mayor Vaus recused himself on this item and departed the meeting virtually at 7:28 p.m.
10. Proposed Amendment to Section 2.04.020 of the Poway Municipal Code to Increase Mayor
and City Councilmember Salaries and Proposed Increase to Mayor and Councilmember
Mileage and Cellphone Reimbursement Allowances
City Attorney Alan Fenstermacher presented the report. He stated Council salaries are
established by Government Code, determined by population which allow for a maximum 5
percent increase every year. He noted a salary increase has not been considered since 2018
thus allowing Council to consider a 20 percent maximum increase tonight in compliance with
CA Government Code. Should Council approve the salary changes, they would not take effect
until January 2023. In addition, he noted mileage and phone reimbursements had not been
adjusted for several years either. In addition to the ordinance adjusting Mayor and Council
salaries, a resolution was also prepared for the City Council to consider that would adjust
mileage and phone reimbursement by 20 percent. The resolution also would not take effect
until 2023.
Public Comment:
Yuri Bohlen spoke in support of a Mayor and Council salary increase.
Pete Neild (via teleconference) requested postponement of this item to a non -election year
and reconsideration of funds dedicated to any salary increases.
End of Public Comment.
Council discussion ensued.
City Clerk Gallagher titled the Ordinance into the record.
Motioned by Councilmember Leonard, seconded by Councilmember Grosch to
introduce Ordinance No. 857 entitled, "An Ordinance of the City Council of the City of
Poway, California, Amending Section 2.04.020 of the Poway Municipal Code to Increase
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Mayor and Council Compensation" and schedule adoption of the Ordinance for
November 15, 2022. Motion carried 3/111 by the following roll -call vote:
Ayes:
Leonard, Grosch, Mullin
Noes:
None
Abstained:
Vaus
Absent:
Frank
Disqualified:
None
Motioned by Councilmember Leonard, seconded by Councilmember Grosch to adopt
Resolution No. 22-077 entitled, "A Resolution of the City Council of the City of Poway,
California, Amending Mileage and Phone Cost Reimbursement Allowances for Mayor
and City Council." Motion carried 3/1/1 by the following roll -call vote:
Ayes:
Leonard, Grosch, Mullin
Noes:
None
Abstained:
Vaus
Absent:
Frank
Disqualified:
None
Mayor Vaus returned to the meeting virtually 7:42 p.m.
ORDINANCES FOR ADOPTION
None.
PUBLIC HEARINGS:
11. FY 23-24 Community Development Block Grant Program
Deputy Mayor Mullin opened the Public Hearing at 7:43 p.m.
Senior Management Analyst Marie Sanders presented the report.
Public Comment:
None.
End of Public Comment.
Deputy Mayor Mullin closed the Public Hearing at 8:45 p.m.
Council discussion ensued.
Motioned by Councilmember Grosch, seconded by Mayor Vaus to: 1) Adopt Resolution
No. 22-078 entitled, "A Resolution of the City Council of the City of Poway, California,
Authorizing the Submission of Applications for the Community Development Block
Grant Program for Fiscal Year 2023-2024"; 2) Authorize the appropriation of $180,344
to the CDBG Fund (F2410) from the General Fund (F1000), as a loan, to fund the
proposed FY2023-24 CDBG program upon approval by the County; and 3) Authorize
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the City Manager to execute all necessary contracts with the County. Motion carried
unanimously.
STAFF REPORTS:
12. Replacement of Two Type 1 Fire Engines and Appropriation of Funds
Deputy Fire Chief Brian Mitchell presented the report along with a PowerPoint presentation.
He stated tonight's request is for funding to replace two type one frontline fire engines at an
estimated cost of $1,912,659.82. Staff is bringing forward this recommendation to purchase
the two fire engines now because there is the opportunity to save approximately $119,000 by
purchasing the engines ahead of a manufacturer's increase in November. To achieve the
savings and make the purchase prior to November 1, staff is also recommending waiving the
City's formal bidding procedures. Deputy Chief Mitchell explained one of the engines has
already exceed the recommended front line service of 15 years and the second will exceed
the recommended front line years of service by the time the City receives delivery of the two
fire engines in 2025. While the City annually sets aside funding for the purchase of
replacement vehicles and equipment, the replacement costs of the fire engines do exceed
what has been set aside to date for the replacement purchases. In addition to approval of the
purchase, staff is also requesting Council approval of an appropriation of $564,724.08 to make
up the difference.
Public Comment:
Pete Neild (via teleconference) spoke in support of the item.
End of Public Comment.
Council discussion ensued. In response to Council questioning, Finance Director Aaron
Beanan stated the cost associated with the purchase outweighs the risk of not making the
purchasing. Council concurred that providing Poway Fire with the tools they need are critical
to ensuring public safety.
Motioned by Councilmember Grosch, seconded by Mayor Vaus to adopt Resolution
No. 22-079 entitled, "A Resolution of the City Council of the City of Poway, California,
Authorizing the City Manager to Execute a Purchase Agreement for Two New Type 1
Fire Engines and an Appropriation of Funds". Motion carried unanimously.
13. Water Infrastructure Improvement Program Update
Principal Civil Engineer - Utilities Shadi Sami presented the item along with a PowerPoint
presentation. Ms. Sami provided an update on the Water Infrastructure Improvement Program
(Program). She explained that the Program has three major components, including the
Clearwell Bypass Project, the Clearwell Replacement Project and the Treated Water Facilities
Project. She noted the Program will provide the City's water system with more resiliency and
reliability. Ms. Sami explained the Clearwell Bypass Project is substantially complete and was
completed under budget. Utilities staff is currently fine tuning the system in preparation for
fully transitioning to use of the new temporary treated water storage tanks and taking the
existing Clearwell offline to move into the next phase of the Program which is the Clearwell
Replacement Project. The current Clearwell will be replaced by two permanent above ground
storage tanks. Once the existing Clearwell is removed, additional geotechnical work will be
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performed at the site. Staff anticipates bidding the Clearwell Replacement Project in early
2023. Ms. Shadi also described the final phase of the Water Infrastructure Program which will
include the constructed of two treated water facilities that will give the City the flexibility to
accept treated water in the future if needed.
Public Comment:
Yuri Bohlen inquired on a potential date of full completion.
End of Public Comment.
Council discussion ensued on the consequences of an aging infrastructure. Ms. Sami stated
the project completion is anticipated in 2025 and she added Clearwell bypass completion
means testing has begun and will be going offline slowly with testing to continue for 30 days.
Council noted the project is on time and under budget.
City Council provided input; no action was taken.
WORKSHOPS
None.
COUNCIL -INITIATED ITEMS:
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 - (G.C.
53232(d))
Councilmember Grosch commended Public Works staff on their great work on City roads and
parks, the ongoing water infrastructure planning, Regional Solid Waste Association (RSWA) and
LIVID work throughout the Covid 19 pandemic, and he mentioned staff's quick response to a
multitude of emergencies over the years and stated the job never goes undone.
Deputy Mayor Mullin concurred with Councilmember Grosch's comments.
Mayor Vaus thanked Deputy Mayor Mullin for running tonight's meeting in his absence and he
extended his best wishes to Councilmember Frank and her husband Brandon on the birth of their
third child.
CITY MANAGER ITEMS
None.
CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session)
None.
ADJOURNMENT
The meeting was adjourned at 8:23 p.m.
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Carrie Gallagher, CIVIC
City Clerk
City of Poway, California
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