Item 2 - Approval of the February 7, 2023 Regular Meeting MinutesAGENDA REPORT CityofPoway
DATE:
TO:
FROM:
March 7, 2023
Honorable Mayor and Members of the City Council
Carrie Gallagher, City Clerk �
(858)668-4535 or cgallagher@poway.org
CITY COUNCIL
SUBJECT: Approval of the February 7, 2023 Regular City Council Meeting Minutes
Summary
The City Council Meeting Minutes submitted hereto for approval are:
•February 7, 2023 Regular City Council Meeting Minutes
The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the
Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency.
Recommended Action:
It is recommended the City Council approve the February 7, 2023 Regular City Council Meeting
Minutes.
Public Notification:
None.
Attachments:
Reviewed/Approved By:
w�titas!an
Assistant City Manager
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Reviewed By:
Alan Fenstermacher
City Attorney
A.February 7, 2023 Regular City Council Meeting Minutes
March 7, 2023, Item #2
ATTACHMENT A March 7, 2023, Item #2
NOTE: These draft meeting minutes ore not officio/ until approved by the City Council at the next scheduled meeting.
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
February 7, 2023
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL
Present: Brian Pepin, Caylin Frank, Peter De Hoff, Barry Leonard, Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; City Clerk Carrie Gallagher; Director of Development Services Bob Manis; Interim
Director of Finance Tim McDermott; Director of Human Resources and Risk Management Jodene
Dunphy; Director of Public Works Eric Heidemann; Director of Community Services Audrey
Denham; Fire Chief Jeff Chumbley; Captain Karla Menzies, Sheriff's Department.
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Leonard invited Tierra Bonita Elementary 5th Grade Webelos from Cub Scout
Pack 109 to lead the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus recognized the passing of former founding Poway City Councilmember and Mayor
Mary Shepardson. Mayor Vaus spoke on the contributions of Ms. Shepardson as a preserver and
maker of Poway history, her role as the first female Mayor of Poway, and her work as a journalist
and historian. He noted adjournment of tonight's meeting would be in honor of Mary Shepardson.
Mayor Vaus then led a moment of silence.
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March 7, 2023, Item #2
City of Poway -Minutes -February 7, 2023
PRESENTATIONS
None.
PUBLIC COMMENT
Wes McMorran spoke regarding the San Diego MTS bus system within the City of Poway and
requested increased daily hours of operation for the 944 and 945 bus fines.
Adam Burch spoke regarding traffic and safety concerns on Midland Road and Midland
Elementary School.
CONSENT CALENDAR
Motioned by Councilmember De Hoff, seconded by Mayor Vaus to approve Consent
Calendar Items 1 through 5. Motion carried 5/0 by the following roll-call vote:
Ayes:
Noes:
Abstained:
Absent:
Disqualified:
Pepin, Frank, De Hoff, Leonard, Vaus
None
None
None
None
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Approval of the January 17, 2023 Regular City Council Meeting Minutes
3. Adoption of Resolution No. 23-004 entitled, "A Resolution of the City Council of the City of
Poway, California, Finding and Declaring the Continued Existence of an Emergency within
the City due to the Novel Coronavirus (COVID-19) Global Pandemic"
4. Award of Contract to Synlawn for the Poway Swim Center Artificial Turf Installation Project
and Determination the Project is Categorically Exempt from the California Environmental
Quality Act (CEQA)
Nick Carruthers spoke In opposition to item #4 specific to concerns over potentially harmful effects
of chemicals associated with materials used in the installation of artificial sod.
5. Award of Agreement to Weatherproofing Technologies, Inc. for the Roof Maintenance
Program and As-Needed Repairs; RFP No. 23-007
ORDINANCES FOR INTRODUCTION
None.
PUBLIC HEARINGS:
6. Conditional Use Permit 22-001, a Request to Construct a Wireless Communications Facility
at the Terminus of Cobblestone Creek Road and Determination that the project is Exempt
from the California Environmental Quality Act pursuant to Section 15303(d) of the CEQA
Guidelines
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March 7, 2023, Item #2
City of Poway -Minutes -February 7, 2023
Mayor Vaus opened the Public Hearing at 7:12 p.m.
Senior Planner Austin Silva presented the item along with a PowerPoint presentation. He
presented slides showing the project including the site, location, zoning information, elevation
and construction drawings. Mr. Silva discussed the design, layout, and provided photo
simulations of the antennas and noted the facility design and foliage would hide or cover most
of the structure from public view. The property currently contains two other wireless
communication facilities operated by Sprint and Verizon and Mr. Silva stated the project would
provide enhanced services in the area once construction and operation are completed.
Public Commf)nt:
None.
End of Public Comment.
Mayor Vaus closed the Public Hearing at 7:15 p.m.
Motioned by Mayor Vaus, seconded by Councilmember Frank to adopt Resolution No.
23-005 entitled, "A Resolution of the City Council of the City of Poway, California1
Approving Conditional Use Permit (CUP) 22-001; for the Construction of a Wireless
Communications Facility at the Terminus of Cobblestone Creek Road; Assessor".
Motion carried unanimously.
STAFF REPORTS:
7. Acceptance of the Lester J. Berglund Water Treatment Plant Clearwell Bypass Project, Bid
No. 21-020 with G.S.E. Construction Company, Inc. as Complete and Update on the Water
Infrastructure Improvement Program
Principal City Engineer Shadi Sarni presented the item along with a PowerPoint presentation.
She noted the Water Infrastructure Improvement Program is the largest water improvement
program the City has undertaken since incorporation noting it will improve the resiliency and
operational flexibility of Poway's water infrastructure and provide safe and reliable water
service to Poway residents. She presented slides showing the Clearwell Bypass Project and
updates on the Clearwell Replacement Project and remaining projects related to the Water
Infrastructure Improvement Program. She stated the bypass project is operationally
successful, was completed under budget and shared photos of the completed project. Ms.
Sarni then discussed the next phase of the project, replacement of the Clearwell. Her
presentation included project and design status, updates on the project timeline and the
evaluation of proposals for construction management and inspection firms. The presentation
concluded with information on the final two projects known as the Treated Water Facilities
Projects. Status updates and an overview of the scope of the projects were shared.
Public Comment:
None.
End of Public Comment.
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March 7, 2023, Item #2
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Council discussion ensued. In response to Council questions, Principal City Engineer Shadi
Sarni noted the cost savings were due to successfully negotiating change orders with
contractors during construction and due diligence in managing design consultants. Ms. Sarni
explained the new treated water projects will allow the City to get treated water from the San
Diego County Water Authority (SDCWA), which allows for plant maintenance and repairs
without interruptions to service. She clarified the two final projects are separate due to financial
considerations and the potential for one of the projects to be completed by the SDCWA.
Motioned by Mayor Vaus, seconded by Deputy Mayor Leonard to accept the Lester J.
Berglund Water Treatment Plant Clearwell Bypass Project as complete; 2) authorize the
City Clerk to file and record the Notice of Completion; 3) authorize the release of the
retention in the amount of $379,131.75 if unencumbered, 45 days after City Council
acceptance; 4) release the Fidelity and Deposit Company of Maryland Bond for Material
and Labor in the amount of $7,273,700.00 after the release of retention; and 5) retain
the Fidelity and Deposit Company of Maryland Bond for Faithful Performance for a
period of one year. Motion carried unanimously.
8. Add a New Position Classification of Principal Civil Engineer to the City of Poway Position
Classification Plan and Management/Confidential Salary Schedule
Director of Human Resources and Risk Management Jodene Dunphy presented the item. She
noted a vacancy currently exists in the Engineering Division of the Development Services
Department. Ms. Dunphy noted staff completed a workforce analysis within the Engineering
Division and are recommending the establishment of a new Principal Civil Engineer
classification to oversee Capital Projects. If approved, the action will create a new Principal
Civil Engineer classification and reclassify the current vacant Senior Civil Engineer position to
the new Principal Civil Engineer classification. She commented the changes will not add full
time equivalent position (FTE) to employee count but will allow a current FTE to be
reclassified. She provided an annual cost increase of approximately $18,800, with the
estimated cost for the current 2022-23 Fiscal Year to be $7,600. She noted sufficient funds
are available to cover the costs this fiscal year due to current vacancies.
Public Comment:
None.
End of Public Comment.
Motioned by Mayor Vaus, seconded by Councilmember Pepin to adopt Resolution No.
23-006 entitled, "A Resolution of the City Council of the City of Poway, California,
Approving the City of Poway Position Classification Plan and Management/Confidential
Salary Schedule to Reflect the Addition of the Principal Civil Engineer Classification".
Motion carried unanimously.
WORKSHOPS
None.
COUNCIL-INITIATED ITEMS:
None.
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COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G .C.
53232(d))
Councilmember Pepin announced having attended the League of California Cities Newly Elected
Officials Conference and stated the event was educational and productive.
Councilrnember De Hoff announced also having attended both the League of California Cities
Conference and a meeting held at UCSD for Newly Elected officials. He shared personal
experiences from the programs and sessions he attended and added the best way for the public
to contact him is by use of his City email. Additionally, he spoke regarding his participation in a
City Fire Department training session and noted having attended the Sheriff's Department
Memorial Wake.
Deputy Mayor Leonard spoke about his experience attending the Sheriffs Department Memorial
Wake organized by Captain Karla Menzies on behalf of fallen deputies. He commended her for
organizing the event.
Mayor Vaus reported on having attended the Sheriff's Department Memorial Wake and thanked
Sheriff Department Captaih Karla Menzies for organizing the event. He noted the event was
originally started by Councilmember Frank's father and thanked Captain Menzies for continuing
the tradition.
CITY MANAGER ITEMS
None.
CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session)
None.
ADJOURNMENT
Mayor Vaus adjourned the Regular Meeting at 7:47 p.m. in memory of former Mayor and
Councilrnember Mary Shepardson.
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Carrie Gallagher, CMG
City Clerk
City of Poway, California