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Item 2 - Approval of the February 7, 2023 Regular Meeting MinutesAGENDA REPORT CityofPoway DATE: TO: FROM: March 7, 2023 Honorable Mayor and Members of the City Council Carrie Gallagher, City Clerk � (858)668-4535 or cgallagher@poway.org CITY COUNCIL SUBJECT: Approval of the February 7, 2023 Regular City Council Meeting Minutes Summary The City Council Meeting Minutes submitted hereto for approval are: •February 7, 2023 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended the City Council approve the February 7, 2023 Regular City Council Meeting Minutes. Public Notification: None. Attachments: Reviewed/Approved By: w�titas!an Assistant City Manager 1 of 6 Reviewed By: Alan Fenstermacher City Attorney A.February 7, 2023 Regular City Council Meeting Minutes March 7, 2023, Item #2 ATTACHMENT A March 7, 2023, Item #2 NOTE: These draft meeting minutes ore not officio/ until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES February 7, 2023 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Present: Brian Pepin, Caylin Frank, Peter De Hoff, Barry Leonard, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Director of Development Services Bob Manis; Interim Director of Finance Tim McDermott; Director of Human Resources and Risk Management Jodene Dunphy; Director of Public Works Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Karla Menzies, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Leonard invited Tierra Bonita Elementary 5th Grade Webelos from Cub Scout Pack 109 to lead the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus recognized the passing of former founding Poway City Councilmember and Mayor Mary Shepardson. Mayor Vaus spoke on the contributions of Ms. Shepardson as a preserver and maker of Poway history, her role as the first female Mayor of Poway, and her work as a journalist and historian. He noted adjournment of tonight's meeting would be in honor of Mary Shepardson. Mayor Vaus then led a moment of silence. 2 of6 March 7, 2023, Item #2 City of Poway -Minutes -February 7, 2023 PRESENTATIONS None. PUBLIC COMMENT Wes McMorran spoke regarding the San Diego MTS bus system within the City of Poway and requested increased daily hours of operation for the 944 and 945 bus fines. Adam Burch spoke regarding traffic and safety concerns on Midland Road and Midland Elementary School. CONSENT CALENDAR Motioned by Councilmember De Hoff, seconded by Mayor Vaus to approve Consent Calendar Items 1 through 5. Motion carried 5/0 by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Pepin, Frank, De Hoff, Leonard, Vaus None None None None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Approval of the January 17, 2023 Regular City Council Meeting Minutes 3. Adoption of Resolution No. 23-004 entitled, "A Resolution of the City Council of the City of Poway, California, Finding and Declaring the Continued Existence of an Emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic" 4. Award of Contract to Synlawn for the Poway Swim Center Artificial Turf Installation Project and Determination the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) Nick Carruthers spoke In opposition to item #4 specific to concerns over potentially harmful effects of chemicals associated with materials used in the installation of artificial sod. 5. Award of Agreement to Weatherproofing Technologies, Inc. for the Roof Maintenance Program and As-Needed Repairs; RFP No. 23-007 ORDINANCES FOR INTRODUCTION None. PUBLIC HEARINGS: 6. Conditional Use Permit 22-001, a Request to Construct a Wireless Communications Facility at the Terminus of Cobblestone Creek Road and Determination that the project is Exempt from the California Environmental Quality Act pursuant to Section 15303(d) of the CEQA Guidelines 3 of6 March 7, 2023, Item #2 City of Poway -Minutes -February 7, 2023 Mayor Vaus opened the Public Hearing at 7:12 p.m. Senior Planner Austin Silva presented the item along with a PowerPoint presentation. He presented slides showing the project including the site, location, zoning information, elevation and construction drawings. Mr. Silva discussed the design, layout, and provided photo simulations of the antennas and noted the facility design and foliage would hide or cover most of the structure from public view. The property currently contains two other wireless communication facilities operated by Sprint and Verizon and Mr. Silva stated the project would provide enhanced services in the area once construction and operation are completed. Public Commf)nt: None. End of Public Comment. Mayor Vaus closed the Public Hearing at 7:15 p.m. Motioned by Mayor Vaus, seconded by Councilmember Frank to adopt Resolution No. 23-005 entitled, "A Resolution of the City Council of the City of Poway, California1 Approving Conditional Use Permit (CUP) 22-001; for the Construction of a Wireless Communications Facility at the Terminus of Cobblestone Creek Road; Assessor". Motion carried unanimously. STAFF REPORTS: 7. Acceptance of the Lester J. Berglund Water Treatment Plant Clearwell Bypass Project, Bid No. 21-020 with G.S.E. Construction Company, Inc. as Complete and Update on the Water Infrastructure Improvement Program Principal City Engineer Shadi Sarni presented the item along with a PowerPoint presentation. She noted the Water Infrastructure Improvement Program is the largest water improvement program the City has undertaken since incorporation noting it will improve the resiliency and operational flexibility of Poway's water infrastructure and provide safe and reliable water service to Poway residents. She presented slides showing the Clearwell Bypass Project and updates on the Clearwell Replacement Project and remaining projects related to the Water Infrastructure Improvement Program. She stated the bypass project is operationally successful, was completed under budget and shared photos of the completed project. Ms. Sarni then discussed the next phase of the project, replacement of the Clearwell. Her presentation included project and design status, updates on the project timeline and the evaluation of proposals for construction management and inspection firms. The presentation concluded with information on the final two projects known as the Treated Water Facilities Projects. Status updates and an overview of the scope of the projects were shared. Public Comment: None. End of Public Comment. 4 of6 March 7, 2023, Item #2 City of Poway -Minutes -February 7, 2023 Council discussion ensued. In response to Council questions, Principal City Engineer Shadi Sarni noted the cost savings were due to successfully negotiating change orders with contractors during construction and due diligence in managing design consultants. Ms. Sarni explained the new treated water projects will allow the City to get treated water from the San Diego County Water Authority (SDCWA), which allows for plant maintenance and repairs without interruptions to service. She clarified the two final projects are separate due to financial considerations and the potential for one of the projects to be completed by the SDCWA. Motioned by Mayor Vaus, seconded by Deputy Mayor Leonard to accept the Lester J. Berglund Water Treatment Plant Clearwell Bypass Project as complete; 2) authorize the City Clerk to file and record the Notice of Completion; 3) authorize the release of the retention in the amount of $379,131.75 if unencumbered, 45 days after City Council acceptance; 4) release the Fidelity and Deposit Company of Maryland Bond for Material and Labor in the amount of $7,273,700.00 after the release of retention; and 5) retain the Fidelity and Deposit Company of Maryland Bond for Faithful Performance for a period of one year. Motion carried unanimously. 8. Add a New Position Classification of Principal Civil Engineer to the City of Poway Position Classification Plan and Management/Confidential Salary Schedule Director of Human Resources and Risk Management Jodene Dunphy presented the item. She noted a vacancy currently exists in the Engineering Division of the Development Services Department. Ms. Dunphy noted staff completed a workforce analysis within the Engineering Division and are recommending the establishment of a new Principal Civil Engineer classification to oversee Capital Projects. If approved, the action will create a new Principal Civil Engineer classification and reclassify the current vacant Senior Civil Engineer position to the new Principal Civil Engineer classification. She commented the changes will not add full time equivalent position (FTE) to employee count but will allow a current FTE to be reclassified. She provided an annual cost increase of approximately $18,800, with the estimated cost for the current 2022-23 Fiscal Year to be $7,600. She noted sufficient funds are available to cover the costs this fiscal year due to current vacancies. Public Comment: None. End of Public Comment. Motioned by Mayor Vaus, seconded by Councilmember Pepin to adopt Resolution No. 23-006 entitled, "A Resolution of the City Council of the City of Poway, California, Approving the City of Poway Position Classification Plan and Management/Confidential Salary Schedule to Reflect the Addition of the Principal Civil Engineer Classification". Motion carried unanimously. WORKSHOPS None. COUNCIL-INITIATED ITEMS: None. 5 of6 March 7, 2023, Item #2 City of Poway -Minutes -February 7, 2023 COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G .C. 53232(d)) Councilmember Pepin announced having attended the League of California Cities Newly Elected Officials Conference and stated the event was educational and productive. Councilrnember De Hoff announced also having attended both the League of California Cities Conference and a meeting held at UCSD for Newly Elected officials. He shared personal experiences from the programs and sessions he attended and added the best way for the public to contact him is by use of his City email. Additionally, he spoke regarding his participation in a City Fire Department training session and noted having attended the Sheriff's Department Memorial Wake. Deputy Mayor Leonard spoke about his experience attending the Sheriffs Department Memorial Wake organized by Captain Karla Menzies on behalf of fallen deputies. He commended her for organizing the event. Mayor Vaus reported on having attended the Sheriff's Department Memorial Wake and thanked Sheriff Department Captaih Karla Menzies for organizing the event. He noted the event was originally started by Councilmember Frank's father and thanked Captain Menzies for continuing the tradition. CITY MANAGER ITEMS None. CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session) None. ADJOURNMENT Mayor Vaus adjourned the Regular Meeting at 7:47 p.m. in memory of former Mayor and Councilrnember Mary Shepardson. 6 of 6 Carrie Gallagher, CMG City Clerk City of Poway, California