Item 2 - Approval of the February 21, 2023 Regular City Council Meeting MinutesApril 4, 2023, Item #2AGENDA RE PQ RT City of Poway DATE: TO: FROM: April 4, 2023 Honorable Mayor and Members of the City Council Carrie Gallagher, City Clerk cJ/'--1-" (858) 668-4535 or cgallagher@poway.org CITY COUNCIL SUBJECT: Approval of the February 21, 2023 Regular City Council Meeting Minutes Summary The City Council Meeting Minutes submitted hereto for approval are: • February 21, 2023 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended the City Council approve the February 21, 2023 Regular City Council Meeting Minutes. Public Notification: None. Attachments: A. February 21, 2023 Regular City Council Meeting Minutes Reviewed/Approved By: Wendy~ serman Assistant City Manager 1 of 6 Reviewed By: Alan Fenstermacher City Attorney Chris City Manager
April 4, 2023, Item #2NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES February 21, 2023 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Present: Brian Pepin, Caylin Frank, Peter De Hoff, Barry Leonard, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman (via Zoom); City Attorney Alan Fenstermacher; City Clerk Carrie Gallagher; Director of Development Services Bob Manis; Interim Director of Finance Tim McDermott; Director of Human Resources and Risk Management Jodene Dunphy; Director of Public Works Eric Heidemann; Director of Community Services Audrey Denham; Fire Chief Jeff Chumbley; Captain Karla Menzies, Sheriff's Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Leonard led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. PRESENTATIONS None. 2 of 6
April 4, 2023, Item #2City of Poway -Minutes -February 21, 2023 PUBLIC COMMENT John Barton spoke regarding traffic safety concerns on Midland Road and suggested speed bumps as an option to slow the speed of traffic. CONSENT CALENDAR Motioned by Mayor Vaus, seconded by Deputy Mayor Leonard to approve Consent Calendar Items 1 through 6. Motion carried 5/0 by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Pepin, Frank, De Hoff, Leonard, Vaus None None None None 1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda 2. Resolution Finding and Declaring an Emergency Within the City of Poway No Longer Exists Due to the Novel Coronavirus (COVID-19) Global Pandemic Joe St. Lucas spoke in support of Item #2, suggesting the City either put an end to !axed restrictions on dining establishments or consider making them permanent by way of amending the Poway Municipal Code. Mayor Vaus spoke regarding the importance of continuing to support local businesses who have benefited from creative Citywide programs implemented during the Covid-19 Pandemic. City Manager Hazeltine clarified the ending of the Emergency Declaration will not end outdoor dining, nor is the City placing timeline restrictions on restaurants to return loaner picnic tables. Mr. Hazeltine added staff intends to return to Council in the future to discuss options for making outdoor dining permanent. In response to questioning by Mayor Vaus, City Attorney Alan Fenstermacher confirmed that the programs being discussed were not authorized by the emergency and are therefore considered separate from it and will remain unaffected by its ending. 3. City's Investment Report as of December 31, 2022 4. Resolution to Award Bid to Vulcan Materials Company for Portions of the Bid, Terminate Portions of the Bid, and Authorize Open Market Purchase or Competitive Negotiations for Asphalt, Aggregates and Related Materials; Bid No. 23-006 5. Award of Contract to Danny Letner, Inc. OBA Letner Roofing Company for the Poway Swim Center Locker Room Roof Replacement Project; RFP No. 23-011 6. Award of Contract to GQ Builders, Inc., for the Fire Station 1 Stairway Replacement Project, Bid No. 23-007 and Determination the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) 3 of 6
April 4, 2023, Item #2City of Poway -Minutes -February 21, 2023 ORDINANCES FOR INTRODUCTION None. PUBLIC HEARINGS: 7. Conditional Use Permit (CUP) 20-004 and Development Review (DR) 20-005; a request to construct and operate a three-story 36-room hotel on a 1.23-acre vacant lot located on 14082 Stowe Drive; APN: 323-481-19-00 and determination that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15332 Mayor Vaus opened the Public Hearing at 7: 11 p.m. Associate Planner JohnWilly Aglupos presented the item along with a PowerPoint presentation. He provided the property location and designated land use, he noted surrounding businesses, and provided a brief overview of a prior unsuccessful development proposal. Mr. Aglupos stated the new proposed development is a three-story boutique hotel with 36 rooms with a contemporary architectural style. He described the proposed amenities and noted the existing parking meets development standards. Applicant Anil Patel with Serendipity Hospitality introduced Principal Architect, Eric Naslund from Studio E Architects. Mr. Naslund's presentation included details reiterating the plan's adherence to the South Poway Specific Plan. He emphasized the benefits of developing the under-utilized vacant site and how the development would generate Transient Occupancy Tax (TOT) and property tax for the City. He then provided further site details and aerial views of the property, including a rendering of the contemporary structure, landscaping plans, floor plans and elevation drawings. Public Comment: None. End of Public Comment. Mayor Vaus closed the Public Hearing at 7:21 p.m. Council discussion ensued. It was noted the applicant has adhered to the South Poway Specific Plan and took advantage of the Predevelopment Conference process to better understand the needs of the community. Benefits of future additional Transient Occupancy Tax (TOT) was noted, and support for the applicant by the business community was acknowledged. Motioned by Deputy Mayor Leonard, seconded by Councilmember De Hoff to adopt Resolution No. 23-009 entitled, "A Resolution of the City Council of the City of Poway, California, Approving Conditional Use Permit 20-004 and Development Review 20-005 for the Construction and Operation of a Three-Story and 35-Foot-Tall Hotel with 36 Hotel Rooms Located at 14082 Stowe Drive Within the South Poway Commercial Land Use Designation of the South Poway Specific Plan Area; Assessor Parcel Number:323-481-19-00", and determine that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15332. Motion carried unanimously. 4 of 6
April 4, 2023, Item #2City of Poway -Minutes -February 21, 2023 STAFF REPORTS: 8. Lake Poway Upper Playground Design Presentation and Appropriation of Additional Funds for Construction and Determination the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) Director of Community Services Audrey Denham and Special Projects Engineer Jeff Beers presented the item along with a PowerPoint presentation. Ms. Denham gave a brief history and background on the upper playground including original construction and modifications over the years. Ms. Denham discussed the need for replacem~_rjtc,9ue to deterioration and difficulties surrounding continued repairs. She added the goal);~j[i;f6dernization and to create a nature themed all abilities playground with effective shacleSstructures that incorporates . $~~;'.:~~:$;;-:,,;_-, features from Lake Poway. A',.\t/~t~} A':fif:l/~· . ,;:;._:t.{::-.. ·<::VJft:•· ·?/:fdt .. Mr. Beers provided a site overview with existing cqnJ:lit_io'hs, including\yisual representations of the current upper and lower play areas, and noJ~cfJhe project aims fo/s'.eamlessly blend the different play areas together. Mr. Beers stateg/a.)fa'il shade structure wilh;{g,!:>e incorporated into the existing tree coverage to provide ,sighifi'cant shadE;!. coverage thfo'):Jgtwut the day. Renderings showing playground structure designs were p.re'.s'.ented and Mr. Be~·rs noted the similar durable, easy to maintain interlocking sdrf~sing:c"f{~~Tgns have been uti1rzed on other Poway parks. He shared the projeGt timeline and'·tjis,c'd's's'e'd project funding which includes Park Improvement Funds and a $208,7,07 Californi~S'.b.epartment of Parks and Recreation grant. 'Ft::<,.·-"\);; .... \i;;.' '>-,'.;:?{:'i?,-= ·'-;::-.·~:> -: ? ... :~> Public Comment: ;-::•v:-·,. :,\~'~ None. /'-·j:: ·--o:-.· ..... • •'•\.•,y:•:-" ,J•,"•<,,• .•·<•-•'•.•:•:'. Council discussior,"s&,n~µed_,.gffi{f~:§_pqh.§e-,tQ que~tions, Special Projects Engineer Jeff Beers .•,c,:.•'l' ••,¢::•,
··:-,:.;,,•.:-~:-:❖·-'·"•»:,·-,:•"'·'.·,_,:,:~:-·-· •·◊.•-. ·•:•·" explained:theJock walli=willtemain in"place\,vith· added safety features, accessibility between the Y.li~lf~Wa;J'§,w.~r pl~yt~i~a will be a ~taifcase and a separate same-level entrance and nQt~j;ljH,"e toddle'r!af$.?. will 'rfriir,iarily be covered by the existing shade trees. ,1ir1tir· · ,,.?F>). '\,t½~\, ... CityfM9nager Hazeltih~fa:Jarifiea -;Jti.e Park Improvement Fund will not be exhausted by the •,·,::,:,,.,·,·o'.•. o;.'./,'<'' -:.-v;Y, projectitand there are funds availaole for future park improvements. · • ..,-.x:,:.·~ ·. . :-:-·,e. •◊:•: ❖:v:• :,._.;.·<,;-: ---~r:r=\::.:.. tt:5 Motioned·t&y,. Councilmimber Frank, seconded by Councilmember Pepin to 1) appropriatEf~~gJtio,11~},'lffnds in the amount of $1,191,293 from the Park Improvement Fund (4110-30~,(t4.lt~f for the construction of the Lake Poway Upper Playground Renovation Pro)e~tr(CIP #PK020), and unappropriate the original $342,505 from the Lake Poway Upper Playground Renovation Project (PK020) back to the General Fund Unassigned Fund Balance (F1000); and 2) make a determination the Project is Categorically Exempt from the California Environmental Quality Act (CEQA). Motion carried unanimously. WORKSHOPS None. 5 of 6
April 4, 2023, Item #2City of Poway -Minutes -February 21, 2023 COUNCIL-INITIATED ITEMS: None. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) None. CITY MANAGER ITEMS None. CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session) None. ADJOURNMENT The meeting was adjourned at 7:53 p.m. 6 of 6 Carrie Gallagher, CMC City Clerk City of Poway, California