Item 9 - Proposed Fiscal Year 2023-24 Operating BudgetDATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AG EN DA REPORT City of Poway
June 13, 2023
Honorable Mayor and Members of the City Council
Tim McDermott, Interim Director of Finance �
Tim McDermott, Interim Director of Finance
(858)668-4411 or tmcdermott@poway.org
Proposed Fiscal Year 2023-24 Operating Budget
CITY COUNCIL
This report presents the Proposed Operating Budget for Fiscal Year (FY) 2023-24. The proposed
General Fund budget is balanced and maintains reserves at the levels identified in the City's General
Fund Reserve Policy. Also included with this report is the City Council-appointed Budget Review
Committee's Report of Recommendations. Finally, this report includes information regarding the
Appropriations Limit as required by California Government Code Section 7910.
Recommended Action:
It is recommended the City Council take public input, close the public hearing, receive the Budget
Review Committee Report, consider their recommendations, and adopt the Resolutions.
Discussion:
The annual budget provides the financial mechanism to carry out the City's work plan and provide
services to residents. For FY 2023-24 the proposed operating budget reflects total expenses of $111. 7
million while revenues are projected to total $123.0 million. The operating budget supports public
services such as law enforcement, fire protection, community services, street maintenance, water and
wastewater, among others.
The City is realizing the benefits of recent cost recovery and cost reduction/containment actions taken
by the City Council which positively impact the FY 2023-24 operating budget. Such actions include an
update to the City's ambulance fees in early 2022 to reflect the current cost of services provided,
thereby generating $1.8 million in additional annual cost recovery. Another action was the issuance
of pension obligation bonds in December 2021, which refinanced the City's Cal PERS unfunded accrued
pension liability, resulting in current annual budget savings of approximately $1.5 million. Another
example is the current five-year law enforcement services contract with the San Diego County Sheriffs
Department which has historically been a source of substantial annual cost increases. Under the new
contract which took effect on July 1, 2022, annual cost increases for each of the first two years of the
agreement, including FY 2023-24, are just 1.0%, with increases of just 3.5% annually for each of the
final three years, thereby substantially reducing the annual cost impact this contract has historically
had on the City's budget.
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Each of these changes were pursued to strengthen the long-term financial health of the City, the
benefits of which are reflected in the proposed FY 2023-24 budget. While these changes have had a
positive impact on increasing the City's financial sustainability, additional projects will be pursued
during FY 2023-24. One such project, originally planned for FY 2022-23, will include an update to the
City's indirect cost allocation plan to ensure the appropriate allocation of costs reflecting current City
operations. Once the cost allocation plan is updated, a fee study will be performed, focusing on
Development Services and Fire fees which were last updated in 2007. These actions will help ensure
the City is properly recovering the cost of services provided from those benefitting from the services,
thereby allowing City resources to be more efficiently directed towards other areas of benefit to the
community.
The City and the volunteer Landscape Maintenance District Advisory Group continue to work to
address the financial sustainability of the City's landscape maintenance districts (LMDs). It is
anticipated in FY 2023-24 options will be brought forward for City Council consideration regarding the
LMDs. If approved, a reballoting process would take place giving residents within the affected LMDs
the opportunity to vote on the proposed changes.
Over the past two years, progress has been made to reduce the General Fund's financial support of
the Poway Center for the Performing Arts (PCPA). Next fiscal year Staff will continue implementation
of the Council approved multi-faceted strategy supporting the arts, while also continuing to address
revenues and operating costs and ensuring the facility is operating as effectively and efficiently as
possible. Work is almost finished on the operational study. Future projects include a fee study and
issuance of a Request for Proposals (RFP) for a mainstage presenter.
Proposed FY 2023-24 General Fund Budget
A summary of the FY 2022-23 adopted budget and the FY 2023-24 proposed budget is shown below.
While the FY 2023-24 proposed budget reflects Net Activity of ($679,583), included therein is a
required expenditure in the approximate amount of $1.76 million for the City's share of the Los
Penasquitos Lagoon restoration project. This cost share payment was previously identified as a use
of the unassigned fund balance as it is not an ongoing component of City operations. Annual cost
share payments will be required at this level for two additional fiscal years beyond FY 2023-24. With
this cost being funded from the unassigned fund balance, the FY 2023-24 proposed General Fund
budget is balanced.
FY 2022-23 Adopted FY 2023-24 Proposed
Operating Revenues $55,943,501 $59,480,794
Non-Operating Revenues1 804,224 804,600 ------------�------------Tot a I Revenues 56 ,747,725 60,285,394
Operating Expenditures 51,877,395 55,859,231
Non-Operating Expenditures1 4,111,659 5,105,746 Total Expenditures --------5-5-,9-8-9-,0-5_4__,
l
--------6-0,-9-6 -4,-9-7-7
Net Activity2 $758,671 1 ($679,583)
1. Non-operating revenues and expenditures include Programs/Capital Projects and Transfers/Loans as reflected in
Attachment A.
2. FY 2023-24 Proposed amounts include the $1.76 million Los Penasquitos Lagoon restoration cost.
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General Fund Revenues
Property tax and sales tax revenues are key to the fiscal health of the General Fund, combined they
are responsible for nearly 75% of the General Fund revenues. Property tax revenues, which comprise
44% of the General Fund revenues, are projected to total $26.3 million in the General Fund, reflecting
a 5.0% increase from the current fiscal year. Though the sharp gains in home values experienced over
the past decade have now flattened over the past year, the City's property tax roll is expected to
continue to reflect solid growth from changes in ownership at sales prices that are higher than
assessed valuations, from new construction activity, and from the 2.0% annual consumer price index
adjustment applied in accordance with State law.
Sales tax revenues are projected to total $17.4 million in FY 2023-24, a 1.6% projected increase from
the current fiscal year. Sluggish economic growth and consumer sentiment affecting retail spending
are reflected in this projection, including some expected softening in the Autos & Transportation retail
category and essentially flat growth in the General Consumer Goods retail category.
Personnel Costs
Personnel costs represent approximately 33% of the proposed FY 2023-24 operating budget at a total
of $34.9 million. In addition to scheduled pay increases in accordance with the.City's labor agreements,
an additional 3.0% inflationary salary adjustment is proposed for all employee groups
(Management/Confidential, Non-Safety, Poway Firefighters' Association and Part-Time
Temporary/Seasonal) at a total estimated cost of $829,000. It is hoped this adjustment will help
support the City's ongoing efforts to retain current employees and to recruit well qualified employees
as positions become available in the organization and address the impacts of historically high inflation
that were not anticipated when the current labor agreements were negotiated.
The addition of 6.5 regular full-time equivalent positions (FTE) is proposed for FY 2023-24 at a total
estimated cost of $530,600. The following table summarizes the current and proposed authorized
staffing levels by department.
FY 2022-23 Authorized FY 2023-24 Proposed
Legislative and Administrative Services 8.00 8.00
Finance 22.50 23.00
Human Resources and Risk Management 6.00 7.00
Community Services 27.23 29.23
Development Services 26.00 26.00
Public Works 87.00 89.00
Fire 57.00 58.00 ----------'-----------. Total 233.73 I 240.23
The proposed 0.5 FTE increase in Finance would bring the existing 0.5 FTE Senior Administrative
Assistant position from half to full time. The Finance Department, which includes the Finance,
Information Technology and Customer Service divisions, is the only department in the City without a
full-time administrative support position. This will not only create more support for the Finance
Department, but also provide additional support for the internal customers the Finance Department
serves.
The proposed 1.0 FTE increase in Human Resources and Risk Management would add a Human
Resources Technician position, the cost of which is partially offset by salary savings from a prior minor
reorganization in the department. This position is necessary to fill vacancies in a timely manner, so
3 of 194 June 13, 2023, Item #9
programs and services are not impacted, and necessary duties such as benefits administration and
compliance with ever-changing employment laws are accomplished.
The proposed 2.0 FTE increase in Community Services would add two Senior Lifeguard positions with
a corresponding decrease in part-time temporary Lifeguard hours. Lifeguards have been an
increasingly challenging position to recruit for, and without lifeguards, Poway Swim Center hours and
days of operation are impacted. This will improve recruitment and retention efforts at the City's
aquatics center, create consistency in the enforcement of rules and procedures at the aquatics center,
increase safety, and support succession planning efforts by adding a career progression path for
lifeguards.
The proposed 2.0 FTE increase in Public Works would address two separate areas. First, it would
increase two 0.5 FTE Parks Maintenance Worker positions to 1.0 FTE each, thereby expanding the
City's parks, trails and open space maintenance capacity. This will also address challenges in recruiting
and retaining employees in the current part-time positions. Second, it would add a 1.0 FTE SCADA,
Electrical, Instrumentation and Controls Supervisor position to oversee and perform work on a wide
variety of critical electric and electronic control systems for the City's water and wastewater utilities.
Related to the recommendation to add this new Supervisor position is a recommendation to change
the titles and classifications of the Senior Utility Systems Technician and Utility Systems Technician to
Senior Electrical, Instrumentation and Controls Technician and Electrical, Instrumentation and
Controls Technician.
The proposed 1.0 FTE increase in Fire would add a Fire Safety Inspector to administer the
requirements of Assembly Bill 38 (AB-38) regarding inspections related to home sales and defensible
space. This position would also assist with operational permits, City facility inspections and other
related fire prevention responsibilities.
Also included for Public Works is the addition to the City of Poway Position Classification Plan the
classification of Utility Systems Mechanic Crew Leader. Staff is not requesting the addition of an FTE,
just the classification. The City will conduct a closed promotional recruitment for this position. Once
the Crew Leader position is filled through a promotion, the current FTE Senior Utility Systems
Mechanic will be underfilled by a Utility Systems Mechanic until the appropriate time to conduct a
closed promotional recruitment for the Senior Utility Systems Mechanic position.
The 1.0 FTE Management Analyst position in Legislative and Administrative Services remains
unfunded (included in the Authorized Positions count but with no associated budget) for FY 2023-24
as needs for the department continue to be evaluated.
New Programs/Expenditure Requests
The proposed FY 2023-24 budget includes only a moderate amount of new programs and
expenditures at a total cost of $576,478. They include the following.
•The replacement/repair of park amenities such as drinking fountains, basketball backboards
and light structures; park restroom internal renovations and recoating play surfaces
•Medical Director contract services (Fire Dept.)
•Video conference cameras and speakers (Fire Stations 1 and 3)
•Purchase of four power gurneys and related power lift systems for two ambulances
•Purchase of a Bobcat Skid Steer for use in street paving and maintenance
•NetFile electronic filing system for conflict of interest and campaign disclosure filing
•Replace office furniture at the Poway Swim Center
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General Fund Reserves
Pursuant to the General Fund Reserve Policy, the "City of Poway will maintain a General Fund reserve equivalent to 45% of budgeted annual General Fund operating expenditures." This 45% is sub-divided
into three categories: 1. Revenue Volatility Reserve (10%); 2. Expenditure Volatility Reserve (5%); and
3.Extreme Events Reserve (30%).
On April 16, 2020, the City Council authorized the appropriation of $2.0 million from the Extreme Events Reserve to fund the Poway Emergency Assistance Recovery Loan (PEARL) program to offer
short-term financial assistance to independently owned and operated local small businesses impacted by COVID-19. As repayments are received, funds are returned to the Extreme Events
Reserve. The final PEARL repayments are due in May 2026.
For FY 2023-24, $569,879 will be transferred from the General Fund to the three reserves to maintain compliance with the policy. In addition, PEARL repayments of $314,724 are projected to be received
during FY 2023-24. The transfer amount is based on net General Fund operating expenses of
approximately $52.2 million. Nearly $1.9 million in asset replacement charges included in the operating budget are excluded from the calculation, as is the $1.76 million Los Penasquitos Lagoon
restoration cost share payment.
The information below presents the reserve balances in compliance with the policy:
FY 2022-23 FY 2023-24 Change
Revenue Volatility Reserve $5,099,652 $5,221,681 $122,029 Expenditure Volatility Reserve 2,549,826 2,61 o,840 I 61,014
Extreme Events Reserve 14,333,554 15,035,114 I 701,560
Total $21,9s3,o32 I $22,867,635 $884,603
On November 16, 2021, in conjunction with authorizing the issuance of pension obligation bonds, the City Council adopted a Pension Reserve and Funding Policy to establish a Pension Reserve Fund (PRF)
to help mitigate pension costs, including any unfunded obligations that arise in the future. Contributions to the PRF may be made in an amount up to 50% of the increase in the General Fund unassigned fund balance from one year to the next. An initial contribution to the PRF in the amount
of $1,299,651 was made on June 30, 2022. The proposed budget for FY 2023-24 does not include an additional contribution to the PRF, nor any expenditures from the PRF.
As a result of many years of responsible fiscal management decisions having been made, similar to
those previously discussed in this report, the proposed FY 2023-24 budget reflects a projected General Fund unassigned fund balance, beyond the reserve balances previously mentioned, of approximately
$14.5 million atJune 30, 2024.
Capital Improvement Program
The proposed Capital Improvement Program (CIP) will be separately brought forward to the City
Council for consideration later in the fiscal year. However, there are currently 33 approved projects totaling $48 million in various stages of completion continuing to move forward. Any additional timesensitive projects that are ready to move forward will be presented to the City Council on an as
needed basis.
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Water and Wastewater Utilities
The proposed FY 2023-24 Water Utility Fund budget includes $37.6 million in revenues and $33.5
million in total expenditures. These amounts do not include the proceeds of a planned bond sale to
finance Phase II of the Water Infrastructure Improvement Program or the related project costs to be
funded from the bond proceeds. The bond sale is anticipated to occur in late summer 2023.
The proposed FY 2023-24 Wastewater Utility Fund budget includes $10.4 million in revenues and $10.5
million in total expenditures.
Budget Review Committee
The Budget Review Committee completed a review of the proposed FY 2023-24 budget at three
meetings held in May. Their report of recommendations is attached to this report as Attachment B.
The Committee Chair, John Couvrette, plans to participate at the public hearing to comment on the
Committee's report and respond to any questions from the City Council.
Appropriations Limit
California Government Code Section 7910 requires each local government to establish its Proposition
4 Appropriations Limit by resolution annually at a regularly scheduled meeting or a noticed special
meeting. Proposition 4 was adopted by the voters on November 6, 1979, and became Article XIIIB of
the California Constitution. The goal of this legislation was to keep real (inflation adjusted) per person
government spending within 1978-79 levels. Under Article XIIIB, known as the Gann Initiative, a
maximum amount is established for tax-funded government appropriations each fiscal year based on
the government's proceeds of taxes subject to the limitation calculation. Proceeds of taxes are
revenues such as property taxes and sales taxes and do not include other revenue sources such as
rental and franchise fees.
The City of Poway, as part of its Articles of Incorporation, established the base year Appropriations
Limit at $7,047,200 for FY 1981-82. Article XIIIB provided that the base limit be increased each year
using specified population and inflationary growth factors. For the inflationary growth factors, Article
XIIIB required the lower of the change in either the U.S. Consumer Price Index or the California Per
Capita Personal Income be used. Beginning with the FY 1990-91 Appropriations Limit, Article XIIIB was
modified by Proposition 111 and SB-88 (Chapter 60/90) to allow cities to choose: 1) their city's
population growth or the county's population growth as the population factor, and 2) the growth in
the California Per Capita Personal Income or the growth in Assessed Valuation of Nonresidential New
Construction within the city as the inflation factor. Consequently, each year the City chooses the more
beneficial of the two population and inflation measures for the Appropriations Limit calculation.
For the FY 2023-24 Appropriations Limit, the City compared the growth in San Diego County's
population from January 1, 2022 to January 1, 2023 of -0.13% to the growth in the City's population of
-0.04%. The City then compared the growth in the California Per Capita Personal Income of 4.44% to
the growth in Assessed Valuation of Nonresidential New Construction within the City of Poway of
0.12%. Choosing the growth in the City's population and the growth in the California Per Capita
Personal Income as its population and inflation factors, respectively, the City's Appropriations Limit
for FY 2023-24 is $66,238,789. The City's FY 2023-24 Appropriations Subject to Limitation is
$47,002,863, which is $19,235,926 below the Appropriations Limit. The attached Resolution
(Attachment E) establishes the City of Poway's Appropriations Limit for FY 2023-24.
6 of 194 June 13, 2023, Item #9
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
The fiscal impact is outlined throughout this report.
Public Notification:
A Notice of Public Hearing was published in the Poway News Chieftain on Thursday,June 8, 2023.
Attachments:
A.General Fund Budget Summary
B.Report of Recommendations by the Budget Review Committee
C.Resolution Approving Changes to the City of Poway Position Classification Plan and the City of
Poway Salary Schedule for Management/Confidential and Non-Safety Employees
D.Resolution Approving and Adopting the Annual Operating Budget for Fiscal year 2023-24 and
Appropriating Funds
E.Resolution Adopting an Appropriations Limit as Required by Article XIIIB of the California
Constitution for the Fiscal Year Ending June 30, 2024
F.Proposed Fiscal Year 2023-24 Operating Budget (on file with the Office of the City Clerk)
Reviewed/Approved By:
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
Ch�
City Manager
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June 13, 2023, Item #9FUNDS AVAILABLE Beginning Fund Balance (July 1) REVENUES Taxes & Franchises Property Tax Sales Tax Franchise Fees, TOT Fees, Permits & Services Use of Property, Grants, Other Total General Fund Revenues TOTAL FUNDS AVAILABLE EXPENDITURES Operating Expenses Legislative and Admin. Services Finance Human Resources Community Services Development Services Public Works Fire Law Enforcement Total Operating Expenses Capital Projects Programs Total Capital Projects/Programs TOTAL EXPENDITURES OTHER SOURCES/USES Reserve Funds Transfers ln/(Out) All Other Transfers ln/(Out) Other Fund Balance Activity TOTAL OTHER SOURCES/USES NET FUND ACTIVITY ENDING FUND BALANCE -2019-20 2020-21 I Actual Actual I -$7,308,113 $6. 128, 1 oo I 22,362,155 23.147.091 I 14,185,047 15,952,859 2,890,708 2,852,173 6,089,210 6,567,981 3,014,340 2,258,101 48,541,459 50,778,205 55,849,572 57,506,305 1,052,212 1,048,071 1,793,891 1,830,894 1,119,226 1,238,666 5,583,546 4,984,432 4,996,920 5,225,246 5,833,641 6,599,288 13,175,004 13,319,162 13,512,329 14,097,878 47,066,769 48,343,637 -20,120 62,886 -62,886 20.120 I 47,129,655 48,363,757 I 62,428 (558,064) (623,851) 954,661 (1,430,394) (211,744) (1,991,817) 184,853 (580,013) 2,599,301 $6,728,100 $9,321,401 I GENERAL FUND Fund Number: 1000 2021-22 2022-23 2022-23 l 2023-24 Actual1 Bu~get Estimated ___ ~dget -$9,327,401 $13,155,789 $13,155,789 $15,142,868 I I 24,264,630 24,976,187 24,988,3891 26,256,293 17,959,219 16,892,575 17,126,482 17,398,000 3,302,175 2,969,973 3,403,989 3,592,742 8,785,305 8,824,223 9,117,368 9,086,879 5,379,435 2,280,543 3,366,340 3,146,880 59,690,765 55,943,501 58,002,5681 59,480,794 69,018,166 69,099,290 · 71,158,357 74,623,662 3,322,903 802,871 756,431 813,090 6,020,810 1,817,444 2,118,743 1,938,598 2,446,639 1,151,392 1,119,813 1,284,702 10,053,029 6,901,179 7,130,637 7,560,666 11,476,570 5,372,232 5,070,286 6,486,330 11,425,107 7,401,621 7,157,317 7,281,845 26,937,363 13,494,826 14,003,003 15,324,977 14,464,720 14,935,830 14,906,188 15,169,023 86,147,141 51,877,395 52,262,418 55,859,231 627,000 20,000 20,000 -5,800 2,000 2,000 -632,800 22,000 22,000 -86,779,941 51,899,395 52,284,418 55,859,231 (1,299,651) (636,190) (1,305,600) (569,879) (139,794) (2,649,245) (2,663,529) (3,731,267) 32,357,009 -238,058 -30,917,564 (3,285,435) (3,731,071) (4,301,146) 3,828,388 758,671 1,987,079 (679,584) $13,155,789 $13,914,460 $15, 142,868 $14,463,284 1 FY 2021-22 Expenditures and Other Fund Balance Activity include approximately $32.8 million in bond proceeds and the use of bond proceeds to retire a substantial portion of the City's unfunded pension liability. 2 FY 2023-24 Net Fund Activity includes $1,760,258 in expenditures for the City's cost share payment towards the Los Penasquitos Lagoon restoration project, a portion of which is funded from the Unassigned Fund Balance. ABOUT The General Fund is the City's principal source for fire protection, law enforcement, parks and recreation, planning and engineering and other operations that are not funded by dedicated or restricted sources. The primary source of revenues for the General Fund are property taxes, sales tax, and fees for services. 8 of 194 ATTACHMENT A
June 13, 2023, Item #9Date: To: From: May 24, 2023 Honorable Mayor and Members of the City Council Budget Review Committee Subject: Committee Observations and Recommendations for Fiscal Year 2023-24 Proposed Budget Honorable Mayor and Members of the City Council, we the members of the City of Poway's Budget Review Committee (BRC), are reporting our observations, findings, and recommendations from our review of the Proposed Budget for Fiscal Year 2023-24. I. Introduction We thank the Mayor and the City Council for continuing to support a volunteer citizen Budget Review Committee. This process provides residents with the opportunity to learn more about City operations and the many components that make up the City of Poway budget. The BRC was established by the City in recognition of the importance of resident involvement and input in the development of the annual Operating Budget and Capital Improvement Program. The BRC meets each spring to review and provide guidance on the proposed budget, as well as to improve the transparency and readability of the budget document before it goes to the City Council for approval. The BRC consists of five members appointed by the Mayor with the concurrence of the City Council. Each Council member shall offer one nomination for appointment to the committee for Council consideration. Committee members shall serve staggered two-year terms and may be appointed for additional two-year terms at the discretion of the City Council. The BRC has the following duties: • With the assistance of staff, review the budget as prepared by the City Manager. • As appropriate, suggest means of improving th~ format of the budget in order that it be easily read and comprehended. • Review terminology used within the budget such that it may be easily understood by all interested readers. • Suggest areas that the City Council may wish to establish specific strategies pertaining to either revenues or expenditures. • Prepare a final written report to be presented to the City Council at the public hearing regarding the budget. The opportunity to interact with each of the Department Heads enabled us to learn the primary role of each department and the highlighted objectives for the coming year. The collaboration amongst the departments is on full display as they work together to deliver the best City services possible. As citizens of Poway, we have had the pleasure of working within the City systems and processes and have consistently experienced a reliable, predictable and pleasant interface with City staff. As the Chairman of this year's BRC, I would like to thank the BRC members whose commitment, probing questions, and thoughtful concerns, made this a successful process. Page 1 of 5 9 of 194 ATTACHMENT B
June 13, 2023, Item #9II. General Observations • The City of Poway is fiscally sound, well managed, and operates efficiently. The proposed budget continues to fully fund those quality-of-life programs and amenities that make Poway a desirable place to live. • The BRC understands that in recent years the City has faced challenges with revenues not keeping pace with rising expenditures. We commend the City Council and Staff for recent proactive measures the City has taken to address both revenues, as well as cost containment, that have proven successful. Examples of these efforts include updating ambulance fees to reflect current costs, negotiating a new five-year agreement with the San Diego County Sheriffs Department for law enforcement services, negotiating six-year labor agreements with employee organizations, as well as issuing pension obligation bonds to take advantage of historically low interest rates, substantially reducing the City's unfunded liability as it pertains to pension costs. • Utilization of new tools, including the implementation of the new permitting system, Energov, has improved efficiency by allowing for online permit submittals, online payments, as well as increased transparency to track project status, and made more information available to the public online. • As is true in the private sector, the BRC understands recruitment and retention is an ongoing challenge, not only for the City of Poway but also for other local governments throughout the region. The BRC recognizes and commends City Staffs commitment to their work; however, challenges created by recruitment, retention, and inflation are impacting the City's ability to complete programs and projects included in the Fiscal Year 2022-23 budget. The BRC knows City Management is keenly aware of these challenges and encourages the City to look comprehensively at all tools to attract and retain top talent. The good news is that by all accounts available to the BRC as citizens of Poway, the City is a great place to work. • The BRC appreciates the City of Poway is fiscally conservative and intentionally maintains a lean staff, however in reflecting upon BRC discussions with staff, the City may want to evaluate staffing in certain areas to minimize vulnerability and insure sufficient redundancy. This was a repeated theme in our meetings. Although the mantra in business of "hire slow terminate fast" is healthy -there does need to be an appropriate level of urgency in filling the open positions within the City. • Public Safety continues to remain a top priority in the City of Poway, and we are pleased to see enhanced public safety programs and expenditures included in the proposed budget. Items of note include the rollout of the Safe Poway program, as well as the inclusion of additional license plate reader technology, as well as new radar equipment to support enhanced traffic enforcement. Captain Nancy Bianco's plan of community outreach will help the Sheriff Department in leveraging the good people of Poway into the safest Poway possible. • While listening to the department presentations, the BRC recognizes the City budget continues to include funding for an increasing number of State imposed unfunded mandates. Page 2 of 5 10 of 194
June 13, 2023, Item #9• The BRC understands and supports Staff's recommendation to bring the Capital Improvement Program (CIP) forward later in Fiscal Year 2023-24. This will allow for the hiring of critical CIP positions, as well as provide an opportunity to complete already funded projects. Although the BRC stresses the importance of continuing to move forward with priority projects, the decisions must be balanced with an established source of funding for any new projects initiated. Ill. Recommendations A. Budget Readability and Accessibility: • As highlighted in last years' BRC report, the readability of the City's annual budget will be easier to digest when the revamping of the Chart of Accounts is completed. This is a significant project that is gated by the requirement of hiring a new Director of Finance. As part of the Chart of Accounts project, the City will be able to address the identified need for updated cost allocations of City operations across all departments. • Although the City was able to update the ambulance fee schedule this past year, fees related to planning, engineering, building, and fire prevention have remained the same since the mid-2000s. The BRC recommends reviewing and updating these fees to reflect current costs associated with this work be considered a priority for Fiscal Year 2023-24. • To enhance readability, the BRC recommends the inclusion of a reference on the Statement of Fund Balances to clearly indicate if amounts are inflows or outflows of resources. • To help familiarize readers with the budget document, as well as proposed personnel changes, we recommend moving the Budget Overview to the Introduction section adjacent to the Personnel Summary and the inclusion of a new section summarizing personnel changes. • The BRC understands that the Director of Finance recruitment is priority number lA as that decision will initiate a cascade of decisions throughout City operations. • The BRC appreciated staff walking committee members through how to read the budget document and how various sections of the document are connected. Since residents reading the document on line don't have the benefit of this information, we recommend staff explore creating hyperlinks within the electronic version of the budget document to assist with navigation. Alternatively, or as a compliment to the hyperlinks, perhaps staff could prepare a short on line video that walks readers through the various sections of the budget and shows how they are connected. Page 3 of 5 11 of 194
June 13, 2023, Item #9B. Revenues: • The Chart of Accounts update will allow the City to further refine revenue projections. As part of the refinement efforts, the BRC supports the concept of utilizing consultants with expertise in certain revenue streams. Just as the City utilizes a sales tax consultant to assist with accuracy in collections and budget projections, the City may want to consider a similar consultant for property taxes since these two revenue sources make up a substantial portion of the General Fund revenue. With the development projects at The Farm, on Poway Road and other projects in the City, we have to make sure we have a solid grasp on future property tax impact on city revenues. C. Expenditures: • As commented above, it has been a number of years since the City's cost allocation plan was last updated. Funds were budgeted in Fiscal Year 2022-23 to complete this project. While this project was impacted by staffing in the Finance Department, it is worth repeating that the completion of the cost allocation plan update should be a priority for Fiscal Year 2023-24 .. • As included in the General Observations section, the issue of recruitment and retention is an issue of concern for the BRC. Identifying and implementing appropriate current best practices to attract quality candidates is an ongoing required process of continuous improvement. • The BRC supports the City Manager's recommended staffing additions and the additional 3.0% inflationary salary increase proposed for all employees. The recommended additional positions, at a total cost of approximately $530,600 include the following. o Fire. Safety Inspector o Two Senior Lifeguards (conversion of four part-time temporary Lifeguard positions) o Human Resources Technician o Senior Administrative Assistant (Finance Dept.) from 0.5 FTE to 1.0 FTE o Two Park Maintenance Workers from 0.5 FTE each to 1.0 FTE each o SCADA/lnstrumentation & Controls Technician Supervisor (Utilities) • The BRC supports the City Manager's recommended plans for augmenting certain programs with the FY 2023-24 budget that directly benefit the community and residents. Such items include the following at a total estimated cost of $576,478. o NetFile Form 700 and Campaign Disclosure electronic filing platform o Aquatics office furniture o Medical Director services (Fire) o Four power gurneys and two powered loading systems for two frontline ambulances o Two virtual conference cameras/speakers (Fire Stations 1 and 3) o Drinking fountain replacement o Basketball backboards repair/replacement o Park lights structure replacement o Park restroom interior renovation o Recoat play surfacing o Purchase of a Bobcat Skid Steer (street paving/maintenance) Page4 of 5 12 of 194
June 13, 2023, Item #9• The City continues to work on the multi-year comprehensive Water Infrastructure Improvement Program. The BRC supports the critical infrastructure being constructed as part of this project. As noted by the previous BRC, we continue to encourage the City to pursue alternative funding mechanisms to lessen the financial burden on Poway ratepayers. • The BRC commends the City Council and Staff with the work being done regarding the Poway Center for the Performing Arts (PCPA). Not only is the facility being recognized as a valuable asset to the City but renegotiating the joint use agreement with Poway Unified School District (PUSD) has resulted in a significant reduction to the annual operating subsidy and insured cost sharing in future CIP projects. We look forward to seeing the results of the operational assessment, as well as the results of the request for proposals (RFP) for a mainstage presenter. Both of which have the potential to increase utilization of the facility while also increasing overall revenue to the facility, all of which contributes to the long-term financial sustainability of the facility. • The BRC is concerned about the ongoing financial challenges facing most of the City's Landscape Maintenance Districts (LMDs). The committee understands there is ongoing dialogue between the City and the Landscape Maintenance Advisory Group. If at all possible, the BRC recommends solutions that identify specific funding resources that do not result in the General Fund assuming additional costs. • As discussed, but not noted in last year's BRC report, we question the need for the expenditure for the Espola Road Median project. It has a $783,900 CIP budget-which is most likely to increase -with no source of identifiable funding to maintain the median. Considering the budget shortfalls of many of the LMD's, finances alone suggest a pause or termination on this project. The median would potentially block the unobstructed views of our surrounding mountains and would create a possible safety issue for the access and egress of the popular Blue Sky parking lot. The median would block visibility for the many left turns coming in and out of the parking lot. V. Closing The BRC would like to thank the City Council for their support of this Committee. We would also like to again thank City staff for their time preparing, presenting, and discussing the FY 2023-24 Budget. Finally, we appreciate the opportunity to serve the Ci and i~~ Andrew Cruz, Member Robert Polston, Member Page 5 of 5 13 of 194
June 13, 2023, Item #9RESOLUTION NO. 23-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, APPROVING CHANGES TO THE CITY OF POWAY POSITION CLASSIFICATION PLAN, THE CITY OF POWAY MANAGEMENT/CONFIDENTIAL SALARY SCHEDULE, THE CITY OF POWAY NON-SAFETY SALARY SCHEDULE, THE CITY OF POWAY FIREFIGHTERS' ASSOCIATION SALARY SCHEDULE AND THE PART-TIME TEMPORARY/SEASONAL WAGE SCHEDULE WHEREAS, the City of Poway is committed to providing exceptional services and programs to the Poway community; WHEREAS, the City endeavors to stay competitive in the labor market so that it may recruit and retain qualified and talented employees fundamental to providing exceptional services and programs to the Poway community; WHEREAS, the City is constantly reviewing and analyzing its organizational structure to identify the most critical needs and any areas of vulnerability in its operations; WHEREAS, the Fiscal Year 2023-24 budget includes salary adjustments and other personnel related changes focused on improving the City's organizational structure and the City's ability to compete in the local labor market; WHEREAS, the City Council approves the personnel changes reflected in the City of Poway Position Classification Plan, attached hereto as "Exhibit A", City of Poway Management/Confidential Salary Schedule attached hereto as "Exhibit B", City of Poway Non-Safety Salary Schedule attached hereto as "Exhibit C", Poway Firefighters' Association Salary Schedule attached hereto as "Exhibit D", and the Part-Time Temporary/Seasonal Wage Schedule attached hereto as "Exhibit E"; WHEREAS, the Salary Schedules include an additional 3% inflationary salary adjustment for all employee groups (Management/Confidential, Non-Safety, Poway Firefighters' Association, and Part-Time Temporary/Seasonal) and the 3% across the board increase to the Part-Time Temporary/Seasonal employee group as provided to Management/Confidential and Non-Safety employee groups; and WHEREAS, the City Council must approve new classifications added to the City of Poway Position Classification Plan. The new classification specifications, along with current classification specifications, are on file in the Human Resources & Risk Management Department and available on the City's website. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway that the City of Poway Position Classification Plan, Management/Confidential Salary Schedule, Non-Safety Salary Schedule and Memorandum of Understanding, Poway Firefighters' Association Salary Schedule and Memorandum of Understanding, Part-Time Temporary/Seasonal Wage Schedule are authorized at the beginning of the pay period that includes July 1, 2023 with the following changes: 14 of 194 ATTACHMENT C
June 13, 2023, Item #9SECTION 1: Addition of 1.0 Full-Time Equivalent (FTE) Fire Safety Inspector in the Fire Department. SECTION 2: Addition of 2.0 Full-Time Equivalent Senior Lifeguards to the City of Poway Position Classification Plan and the Non-Safety Salary Schedule at Grade 290 in the Community Services Department. SECTION 3: Addition of 1.0 Full-Time Equivalent Human Resources Technician I in the Human Resources & Risk Management Department. SECTION 4: Addition of 1.0 Full-Time Equivalent SCADA, Electrical, Instrumentation & Controls Supervisor to the City of Poway Position Classification Plan and the Management/Confidential Salary Schedule at Grade 650 in the Public Works Department. SECTION 5: An increase of .50 Full-Time Equivalent to the Senior Administrative Assistant -Confidential position in the Finance Department to make it a 1.0 Full-Time Equivalent position. SECTION 6: An increase of .50 Full'-Time Equivalent to two separate .50 Full'-Time Equivalent Part-Time, Regular Parks Maintenance Workers in the Public Works Department to make both positions 1.0 Full-Time Equivalents. SECTION 7: Addition of a Utility Systems Mechanic Crew Leader classification to the City of Poway Position Classification Plan at Grade 580 in the Public Works Department. SECTION 8: Change the titles and classifications of Utility Systems Technician and Senior Utility Systems Technician on the City of Poway Classification Plan and Non-Safety Salary Schedule to Electrical, Instrumentation & Controls Technician and Senior Electrical, Instrumentation & Controls Technician. SECTION 9: Remove the Seasonal Parks Maintenance Worker classification from the City of Poway Position Classification Plan and from the Part-Time, Temporary/Seasonal Wage Schedule. SECTION 1 O: Remove the Senior Dock Attendant from the City of Poway Classification Plan and remove the GIS Technician I and II classifications from the City of Poway Position Classification Plan and Non-Safety Salary Schedule. SECTION 11: Authorize the City Manager to enter side agreements and amend the Memorandum of Understanding with both the Poway Firefighters' Association and the Non-Safety Employee Group represented by California Teamsters, Local 9-1-1 reflecting approval of an additional inflationary increase of 3% effective the beginning of the pay period that includes July 1, 2023 and consistently reflecting the effective date for both employee bargaining groups of future negotiated salary increases to occur at the beginning of the pay period that includes July 1, 2023. II II II 15 of 191
June 13, 2023, Item #9PASSED, ADOPTED AND APPROVED at a Special Meeting of the City Council of the City of Poway, California on the 13th of June, 2023 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk Exhibit A: Exhibit B: Exhibit C: Exhibit D: Exhibit E: 16 of 194 City of Poway Position Classification Plan City of Poway Management/Confidential Salary Schedule City of Poway Non-Safety Salary Schedule (Teamsters) Poway Firefighters Association Salary Schedule Part-Time Temporary/Seasonal Wage Schedule
June 13, 2023, Item #9Classification Accountant Accounting Technician II Administrative Assistant I Administrative Assistant II Administrative Assistant Ill Aquatics Coordinator Assistant City Manager Assistant Director of Finance Operations Assistant Director of Public Works for Maintenance Operatio Assistant Director of Public Works for Utilities Assistant Engineer Assistant Planner Associate Civil Engineer Associate Planner Box Office Attendant Box Office Coordinator City Clerk City Engineer City Manager City Planner Code Compliance Officer Community Outreach Coordinator Construction Maintenance Crew Leader Construction Maintenance Supervisor Construction Maintenance Worker I Construction Maintenance Worker II Contract Specialist/Inspector Cross-Connection Specialist Customer Services Field Worker Customer Services Technician I Customer Services Technician II Deputy City Clerk Deputy Fire Chief Deputy Fire Marshal Development Services Aide Director of Community Services Director of Development Services Director of Finance Director of Human Resources and Risk Management Director of Public Works Dock Attendant Electrical, Instrumentation. and Controls Technician Engineering Inspector Engineering Technician I 17 of 194 EXHIBIT A City of Poway Position Classification Plan Classification Engineering Technician II Equipment Mechanic Executive Assistant to the City Manager --·····-·-·-" Facilities Maintenance Technician I Facilities Maintenance Technician II Finance Manager Fire Battalion Chief Fire Captain/Paramedic Fire Chief Fire Engineer/Paramedic Fire Safety Inspector Firefighter/Paramedic Fleet Maintenance Supervisor Front of House Assistant Front of House Coordinator GIS Analyst General Maintenance Worker Human Resources Technician I Human Resources Technician II Information Technology Analyst Intern Interpretive Services Coordinator Lead Customer Services Field Worker Lead Engineering Inspector Lifeguard Management Analyst Management Assistant Network and Computer Systems Administrator Network and Computer Systems Analyst Park Ranger Parks and Trails Area Manager Parks Maintenance Crew Leader Parks Maintenance Supervisor Parks Maintenance Worker I Parks Maintenance Worker II Principal Civil Engineer Principal Civil Engineer• Utilities Public Works Operations Manager Recreation Area Manager Recreation Coordinator Recreation Leader I Recreation Leader II Revenue and Operations Manager Classification Revenue and Operations Manager Revenue and Operations Supervisor SCADA, Electrical, Implementation and Controls Supervisor Senior Accountant Senior Accounting Technician Senior Administrative Assistant Senior Administrative Assistant -Confidential Senior Civil Engineer Senior Code Compliance Officer Senior Electrical, Instrumentation, and Controls Technician Senior Equipment Mechanic Senior Facilities Maintenance Technician Senior Fire Safety Inspector Senior Human Resources Analyst Senior Lifeguard Senior Management Analyst Senior Park Ranger Senior Planner Senior Utility Systems Mechanic Senior Electrical, Instrumentation, and Controls Technician Special Projects Engineer Stage Technician Stormwater Maintenance and Construction Worker I Stormwater Maintenance and Construction Worker II Technical Theater Coordinator Utilities Administrator Utility Systems Mechanic Utility Systems Mechanic Crew Leader Utility Systems Supervisor Warehouse Associate Wastewater Utilities Crew Leader Wastewater Utilities Supervisor Wastewater Utilities Worker I Wastewater Utilities Worker II Water Treatment Plant Lead Operator Water Treatment Plant Manager Water Treatment Plant Operator I Water Treatment Plant Operator II Water Treatment Plant Operator III Water Utilities Crew Leader Water Utilities Distribution Supervisor Water Utilities Worker I Water Utilities Worker II Approved ot a Special City of Poway City Council meeting on 06/13/23
June 13, 2023, Item #9Classification Accountant Accounting Technician II Administrative Assistant I Administrative Assistant II Administrative Assistant III Aquatics Coordinator Assistant City Manager Assistant Director of Finance Operations Assistant Director of Public Works for Maintenance Operation Assistant Director of Public Works for Utilities Assistant Engineer Assistant Planner Associate Civil Engineer Associate Planner Box Office Attendant Box Office Coordinator City Clerk City Engineer City Manager City Planner Code Compliance Officer Community Outreach Coordinator Construction Maintenance Crew Leader Construction Maintenance Supervisor Construction Maintenance Worker I Construction Maintenance Worker II Contract Specialist/Inspector Cross-Connection Specialist Customer Services Field Worker Customer Services Technician I Customer Services Technician II Deputy City Clerk Deputy Fire Chief Deputy Fire Marshal Development Services Aide Director of Community Services Director of Development Services Director of Finance Director of Human Resources and Risk Management Director of Public Works Dock Attendant Electrical, Instrumentation, and Controls Technician Engineering Inspector Engineering Technician I 18 of 194 City of Poway Position Classification Plan Classification Engineering Technician II Equipment Mechanic Executive Assistant to the City Manager Facilities Maintenance and Special Districts Supervisor Facilities Maintenance Technician I Facilities Maintenance Technician II Finance Manager Fire Battalion Chief Fire Captain/Paramedic Fire Chief Fire Engineer/Paramedic Fire Safety Inspector Firefighter/Paramedic Fleet Maintenance Supervisor Front of House Assistant Front of House Coordinator GJS Analyst General Maintenance Worker Human Resources Technician I Human Resources Technician II Information Technology Analyst Intern Interpretive Services Coordinator Lead Customer Services Field Worker Lead Engineering Inspector Lifeguard Management Analyst Management Assistant Network and Computer Systems Administrator Network and Computer Systems Analyst Park Ranger Parks and Trails Area Manager Parks Maintenance Crew Leader Parks Maintenance Supervisor Parks Maintenance Worker I Parks Maintenance Worker II Principal Civil Engineer Principal Civil Engineer -Utilities Public Works Operations Manager Recreation Area Manager Recreation Coordinator Recreation Leader I Recreation Leader II Revenue and Operations Manager Classification Revenue and Operations Manager Revenue and Operations Supervisor SCADA, Electrical, Implementation and Controls Supervisor Senior Accountant Senior Accounting Technician Senior Administrative Assistant Senior Administrative Assistant -Confidential Senior Civil Engineer Senior Code Compliance Officer Senior Electrical, Instrumentation, and Controls Technician Senior Equipment Mechanic Senior Facilities Maintenance Technician Senior Fire Safety Inspector Senior Human Resources Analyst Senior Lifeguard Senior Management Analyst Senior Park Ranger Senior Planner Senior Utility Systems Mechanic Senior Electrical, Instrumentation, and Controls Technician Special Projects Engineer Stage Technician Stormwater Maintenance and Construction Worker I Stormwater Maintenance and Construction Worker II Technical Theater Coordinator Utilities Administrator Utility Systems Mechanic Utility Systems Mechanic Crew Leader Utility Systems Supervisor Warehouse Associate Wastewater Utilities Crew Leader Wastewater Utilities Supervisor Wastewater Utilities Worker I Wastewater Utilities Worker II Water Treatment Plant Lead Operator Water Treatment Plant Manager Water Treatment Plant Operator I Water Treatment Plant Operator II Water Treatment Plant Operator III Water Utilities Crew Leader Water Utilities Distribution Supervisor Water Utilities Worker I Water Utilities Worker II Approved at a Special City of Poway City Council meeting on 06/13/23
June 13, 2023, Item #9EXHIBIT B City of Poway Manaaement I Confidential Salarv Schedule Effective lune 26, 2023 Classification Title I Approx. Monthly I Salarv Ranee City Manager 25,826 lr-:.-~,,.-.1 c: ... ~ .......... 6.t.Will Min• Max Min Assistant City Manager 14,147 · 19,805 81.6175 Director of Community Services 13,473 • 18,862 77.7312 Director of Development Services 13,473 · 18,862 77.7312 Director of Finance 13,473 · 18,862 77.7312 Director of Human Resources & Risk Management 13,473 · 18,862 77.7312 Director of Public Works 13,473 · 18,862 77.7312 Fire Chief 13,473 · 18,862 77.7312 Classification Title I Grade I Approx. Monthly I Step 1 Salary Range Grouo 2A Exemot At-Will Assistant Director of Public Works for Utilities 731 10,533 • 12,804 60.7674 Assistant Director of Public Works for Maintenance Operations 731 10,533 · 12,804 60.7674 Assistant Director of Finance Operations 731 10,533 · 12,804 60.7674 City Clerk 681 9,304-11,310 53.6796 City Engineer 780 11,807 · 14,352 68.1228 City Planner 731 10,533 · 12,804 60.7674 Deputy Fire Chief 780 11,807 · 14,352 68.1228 Deputy Fire Marshal 620 7,954 · 9,668 45.8892 Finance Manager 681 9,304· 11,310 53.6796 Fire Battalion Chief (not at-will/2912 hrs/yr) 570 7,030 · 8,545 40.5594 Parks and Trails Area Manager 560 6,858 · 8,336 39.5701 Principal Civil Engineer 731 10,533 • 12,804 60.7674 Principal Civil Engineer• Utilities 731 10,533 · 12,804 60.7674 Public Works Operations Manager 681 9,304 · 11,310 53.6796 Recreation Area Manager 560 6,858 · 8,336 39.5701 Recreation Area Manager (Y·Rated) 681 9,304 · 11.310 53.6796 Revenue and Operations Manager 681 9,304 · 11,310 53.6796 Water Treatment Plant Manaf?:er 681 9,304 · 11,310 53.6796 Grouo 2B Exemot Accountant 481 5,645 · 6,863 32.5690 Associate Civil Engineer 602 7,696 • 9,355 44.4027 Associate Planner 521 6,256 • 7,604 36.0948 Community Outreach Coordinator 571 7,078 • 8,603 40.8381 Deputy City Clerk 571 7,078 · 8,603 40.8381 GIS Analyst 531 6,412 • 7,794 36.9972 Information Technology Analyst 531 6,412 • 7,794 36.9972 Management Analyst 531 6,412 • 7,794 36.9972 Network and Computer Systems Analyst 550 6,691 · 8,133 38.6050 Network and Computer Systems Administrator 631 8,208 · 9,977 47.3596 Revenue and Operations Supervisor 571 7,078 · 8,603 40.8381 Senior Accountant 561 6,905 · 8,394 39.8420 Senior Civil Engineer 682 9,402 · 11,429 54.2479 Senior Code Compliance Officer 501 5,954 · 7,238 34.3556 Senior Fire Safety Inspector 541 6,573 · 7,989 37.9221 Senior Human Resources Analyst 571 7,078 · 8,603 40.8381 Senior Management Analyst 571 7,078 · 8,603 40.8381 Senior Planner 581 7,255 · 8,819 41.8591 Special Projects Engineer 571 7,078 · 8,603 40.8381 Utilities Administrator 631 8,208 · 9,977 47.3596 Water Utilities Distribution Supervisor 640 8,356 · 10,157 48.2123 Group 3 Non-Exempt Assistant Engineer 531 6,412 · 7,794 36.9972 Assistant Planner 491 5,809 · 7,061 33.5176 Code Compliance Officer 461 5,394 · 6,557 31.1245 Construction Maintenance Supervisor 501 5,954 · 7,238 34.3556 Facilities Maintenance and Special Districts Supervisor 501 5,954 • 7,238 34.3556 Fire Safety Inspector 461 5,394 • 6,557 31.1245 Fleet Maintenance Supervisor 521 6,256 • 7,604 36.0948 Management Assistant 491 5,809 • 7,061 33.5176 Parks Maintenance Supervisor 480 5,629 • 6,842 32.4770 5CADA, Electrical, and Implementation Controls Supervisor 650 8,565 -10,411 49.4176 Senior Accounting Technician 460 5,358 • 6,512 30.9120 Utility Systems Supervisor 650 8,565 · 10,411 49.4176 Wastewater Utilities Supervisor 620 7,954 • 9,668 45.8892 Group 4 Non-Exempt Accounting Technician II 360 4,185 • 5,087 24.1484 Administrative Assistant Ill 331 3,913 • 4,756 22.5782 Executive Assistant to the City Manager 451 5,263 • 6,397 30.3653 Human Resources Technician I 412 4,768 · 5,795 27.5094 Human Resources Technician II 451 5,263 • 6,397 30.3653 Senior Administrative Assistant• Confidential 380 4,397 · 5,345 25.3709 19 of 194 Hourly I Step 2 I Step 3 I 63.8055 66.9959 63.8055 66.9959 63.8055 66.9959 56.3636 59.1818 71.5289 75.1053 63.8055 66.9959 71.5289 75.1053 48.1837 50.5928 56.3636 59.1818 42.5873 44.7167 41.5486 43.6261 63.8055 66.9959 63.8055 66.9959 56.3636 59.1818 41.5486 43.6261 56.3636 59.1818 56.3636 59.1818 56.3636 59.1818 34.1973 35.9072 46.6227 48.9537 37.8980 39.7938 42.8781 45.0230 42.8781 45.0230 38.8454 40.7886 38.8454 40.7886 38.8454 40.7886 40.5356 42.5627 49.7256 52.2128 42.8781 45.0230 41.8323 43.9248 56.9602 59.8084 36.0718 37.8763 39.8166 41.8083 42.8781 45.0230 42.8781 45.0230 43.9500 46.1486 42.8781 45.0230 49.7256 52.2128 50.6230 53.1541 38.8454 40.7886 35.1920 36.9526 32.6793 34.3141 36.0718 37.8763 36.0718 37.8763 32.6793 34.3141 37.8980 39.7938 35.1920 36.9526 34.1010 35.8065 51.8885 54.4829 32.4578 34.0811 51.8885 54.4829 48.1837 50.5928 25.3558 26.6237 23.7062 24.8921 31.8823 33.4771 28.8837 30.3286 31.8823 33.4771 26.6397 27.9720 Step 4 I 70.3457 70.3457 70.3457 62.1409 78.8606 70.3457 78.8606 53.1225 62.1409 46.9525 45.8074 70.3457 70.3457 62.1409 45.8074 62.1409 62.1409 62.1409 37.7025 51.4015 41.7829 47.2734 47.2734 42.8274 42.8274 42.8274 44.6897 54.8227 47.2734 46.1204 62.7986 39.7695 43.8981 47.2734 47.2734 48.4551 47.2734 54.8227 55.8119 42.8274 38.7995 36.0292 39.7695 39.7695 36.0292 41.7829 38.7995 37.5959 57.2071 35.7842 57.2071 53.1225 27.9549 26.1364 35.1504 31.8445 35.1504 29.3697 Max 114.2644 108.8233 108.8233 108.8233 108.8233 108.8233 108.8233 Step S 73.8724 73.8724 73.8724 65.2517 82.8037 73.8724 82.8037 55.7786 65.2517 49.3002 48.0977 73.8724 73.8724 65.2517 48.0977 65.2517 65.2517 65.2517 39.5960 53.9715 43.8730 49.6382 49.6382 44.9698 44.9698 44.9698 46.9239 57.5651 49.6382 48.4275 65.9386 41.7589 46.0940 49.6382 49.6382 50.8792 49.6382 57.5651 58.6024 44.9698 40.7404 37.8314 41.7589 41.7589 37.8314 43.8730 40.7404 39.4754 60.0674 37.5732 60.0674 55.7786 29.3526 27.4437 36.9087 33.4375 36.9087 30.8382 Appro,'Cd al a special City of Poway Cit)' Cow,cil mccling on 6/1 J/2023
June 13, 2023, Item #9Classification Title (In alphabetical order) Administrative Assistant I Administrative Assistant II Administrative Assistant Ill Aquatics Coordinator Box Office Coordinator Construction Maintenance Crew Leader Construction Maintenance Worker I Construction Maintenance Worker II Contract Specialist/Inspector Cross-Connection Specialist Customer Services Field Worker Customer Services Technician I Customer Services Technician II Development Services Aide Electrical, Instrumentation, and Controls Technician Engineering Inspector Engineering Technician I Engineering Technician II Equipment Mechanic Facilities Maintenance Technician I Facilities Maintenance Technician II Front of House Coordinator Interpretive Services Coordinator Lead Customer Services Field Worker Lead Engineering Inspector Park Ranger Parks Maintenance Crew Leader Parks Maintenance Worker I Parks Maintenance Worker II Recreation Coordinator Recreation Leader I Senior Administrative Assistant Senior Electrical, Instrumentation, and Controls Technician Senior Equipment Mechanic Senior Facilities Maintenance Technician Senior Lifeguard Senior Park Ranger Senior Utility Systems Mechanic Stormwater Maintenance and Construction Worker I Stormwater Maintenance and Construction Worker II Technical Theater Coordinator Utility Systems Mechanic Utility Systems Mechanic Crew Leader Warehouse Associate Wastewater Utilities Crew Leader Wastewater Utilities Worker I Wastewater Utilities Worker II Water Treatment Plant Lead Operator Water Treatment Plant Operator I Water Treatment Plant Operator II Water Treatment Plant Operator Ill Water Utilities Crew Leader Water Utilities Worker I Water Utilities Worker II 20 of 194 EXHIBIT C City of Poway Non-Safety Salary Schedule Effective June 26, 2023 I ~rad I Approx. I Salary Range 240 3, 112 -3,783 270 3,351 -4,073 330 3,886 -4,724 320 3,792 -4,609 320 3,792 -4,609 390 4,507 - 5.478 290 3,521 -4,280 330 3,886 -4,724 460 5,358 -6,512 500 5,914-7,188 430 4,975 - 6,047 291 3,525 -4,285 332 3,917 -4,761 240 3, 112 -3,783 520 6,213 -7,552 470 5.492 - 6,675 430 4,975 -6,047 470 5.492 - 6,675 400 4,620 -5,615 330 3,886 -4,724 370 4,290 -5,214 320 3,792 -4,609 320 3,792 -4,609 470 5.492 -6,675 550 6,691 -8,133 270 3,351 -4,073 390 4,507 -5,478 290 3,521 -4,280 330 3,886 -4,724 320 3,792 -4,609 210 2,890 -3,512 370 4,290 -5,214 580 7,206 -8,758 452 5,278 - 6.415 430 4,975 - 6,047 290 3,521 -4,280 290 3,521 -4,280 560 6,858 -8,336 290 3,521 -4,280 330 3,886 -4,724 320 3,792 -4,609 520 6,213 - 7,552 580 7,206 -8,758 370 4,290-5,214 500 5,914-7,188 390 4,507 -5.478 430 4,975 -6,047 610 7,760 -9.432 420 4,854-5,900 470 5.492 -6,675 520 6,213 - 7,552 520 6,213 -7,552 400 4,620 - 5,615 430 4,975 -6,047 Step 1 I 17.9558 19.3364 22.4242 21.8772 21.8772 26.0052 20.3152 22.4242 30.9120 34.1212 28.7049 20.3393 22.5993 17.9558 35.8486 31.6849 28.7049 31.6849 26.6553 22.4242 24.7521 21.8772 21.8772 31.6849 38.6050 19.3364 26.0052 20.3152 22.4242 21.8772 16.6737 24.7521 41.5733 30.4525 28.7049 20.3152 20.3152 39.5701 20.3152 22.4242 21.8772 35.8486 41.5733 24.7521 34.1212 26.0052 28.7049 44.7699 28.0048 31.6849 35.8486 35.8486 26.6553 28.7049 Step 2 I Step 31 Step 41 Step 5 18.8535 19.7965 20.7859 21.8250 20.3032 21.3186 22.3841 23.5031 23.5457 24.7232 25.9587 27.2564 22.9714 24.1202 25.3255 26.5916 22.9714 24.1202 25.3255 26.5916 27.3057 28.6713 30.1040 31.6091 21.3311 22.3979 23.5173 24.6929 23.5457 24.7232 25.9587 27.2564 32.4578 34.0811 35.7842 37.5732 35.8273 37.6186 39.4995 41.4745 30.1404 31.6477 33.2292 34.8904 21.3566 22.4241 23.5454 24.7225 23.7293 24.9158 26.1616 27.4696 18,8535 19.7965 20.7859 21.8250 37.6412 39.5236 41.4989 43.5734 33.2693 34.9331 36.6789 38.5126 30.1404 31.6477 33.2292 34.8904 33.2693 34.9331 36.6789 38.5126 27.9883 29.3881 30.8566 32.3993 23.5457 24.7232 25.9587 27.2564 25.9899 27.2898 28.6534 30.0860 22.9714 24.1202 25.3255 26.5916 22.9714 24.1202 25.3255 26.5916 33.2693 34.9331 36,6789 38.5126 40.5356 42.5627 44.6897 46.9239 20.3032 21.3186 22.3841 23.5031 27.3057 28.6713 30.1040 31.6091 21.3311 22.3979 23.5173 24.6929 23.5457 24.7232 25.9587 27.2564 22.9714 24.1202 25.3255 26.5916 17.5074 18.3829 19.3018 20.2667 25.9899 27.2898 28.6534 30.0860 43.6520 45.8346 48.1263 50.5326 31.9751 33.5738 35.2525 37.0152 30.1404 31.6477 33.2292 34.8904 21.3311 22.3979 23.5173 24,6929 21.3311 22.3979 23.5173 24.6929 41.5486 43.6261 45.8074 48.0977 21.3311 22.3979 23.5173 24.6929 23.5457 24.7232 25.9587 27.2564 22.9714 24.1202 25.3255 26.5916 37.6412 39.5236 41.4989 43.5734 43.6520 45.8346 48.1263 50.5326 25.9899 27.2898 28.6534 30.0860 35.8273 37.6186 39.4995 41.4745 27.3057 28.6713 30.1040 31.6091 30.1404 31.6477 33.2292 34.8904 47.0085 49.3589 51.8268 54.4182 29.4050 30.8753 32.4190 34.0400 33.2693 34.9331 36.6789 38.5126 37.6412 39.5236 41.4989 43.5734 37.6412 39.5236 41.4989 43.5734 27.9883 29.3881 30.8566 32.3993 30.1404 31.6477 33.2292 34.8904 Approved at a special City of Poway City Council meeting on 6/13/2023
June 13, 2023, Item #9I POSITION Fire Captain/Paramedic Approx. Biweekly (hourly x 112) Hourly (112 hours) Hourly (80 hours) Approx. Monthly Fire Enoineer/Paramedic Approx. Biweekly (hourly x 112) Hourly (112 hours) Hourly (80 hours) Approx. Monthly Firefiohter/Paramedic Approx. Biweekly (hourly x 112) Hourly (112 hours) Hourly (80 hours) Approx. Monthly 21 of 194 EXHIBIT D CITY OF POWAY POWAY FIREFIGHTERS' ASSOCIATION (PFA) SALARY SCHEDULE EFFECTIVE JUNE 26, 2023 ISALARY RANGE 1030 II 1 II 2 II 4,193 4,403 37.4399 39.3115 52.4154 55.0366 9,085 9,540 1020 I 1 I 2 I 3,594 3,774 32.0894 33.6932 44.9244 47.1708 7,787 8,176 1010 I 1 I 2 I 3,380 3,548 30.1748 31.6827 42.2435 44.3555 7,322 7,688 I STEPS I 3 II 4 II 5 4,623 4,854 5,097 41.2768 43.3415 45.5075 57.7879 60.6769 63.7104 10,017 10,518 11,043 3 I 4 I 5 3,962 4,160 4,368 35.3775 37.1467 39.0040 49.5286 52.0043 54.6056 8,585 9,014 9,465 3 I 4 I 5 3,726 3,912 4,108 33.2667 34.9300 36.6760 46.5722 48.9013 51.3462 8,073 8,476 8,900 Approved at a special City of Poway City Council meeting on 6/13/2023
June 13, 2023, Item #9Classification Title (In alphabetical order) Box Office Attendant Dock Attendant Front of House Assistant General Maintenance Worker I Intern Lifeguard Recreation Leader I Recreation Leader II Stage Technician 22 of 194 EXHIBIT E City of Poway Part-Time Temporary/Seasonal Wage Schedule Effective June 26, 2023 I Grade I Step 1 I Step 2 260 18.8648 19.8080 210 16.6737 17.5074 260 18.8648 19.8080 220 17.0905 17.9451 240 17.9558 18.8535 240 17.9558 18.8535 210 16.6737 17.5074 240 17.9558 18.8535 290 20.3152 21.3311 I Step 3 I Step 4 I Step 5 20.7985 21.8383 22.9302 18.3829 19.3018 20.2667 20.7985 21.8383 22.9302 18.8423 19.7845 20.7737 19.7965 20.7859 21.8250 19.7965 20.7859 21.8250 18.3829 19.3018 20.2667 19.7965 20.7859 21.8250 22.3979 23.5173 24.6929 Approved at a special City of Poway City Council meeting on 6/13/2023
June 13, 2023, Item #9RESOLUTION NO. 23-A RESOLUTION OF THE CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR AGENCY TO THE POWAY REDEVELOPMENT AGENCY OF THE CITY OF POWAY, CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2023-24 AND APPROPRIATING FUNDS WHEREAS, the City Council of the City of Poway has considered the proposed Fiscal Year (FY) 2023-24 Operating Budget and noticed the public hearings relative to its adoption for June 13, 2023; and WHEREAS, following duly given notice, the City Council of the City of Poway did hold such public hearing, receiving, considering and evaluating all public comments. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: That certain documents now on file in the Office of the City Clerk of the City of Poway titled "City of Poway, California Proposed FY 2023-24 Operating Budget" (Budget), as amended if necessary, is hereby adopted as the FY 2023-24 Operating Budget for the City of Poway along with the adjustments, if any, determined by the City Council as set forth in the minutes of the Council meeting of June 13, 2023. SECTION 2: That the estimated revenues for FY 2023-24 as shown in the Budget are hereby adopted. SECTION 3: That the requested expenditures for FY 2023-24 as shown in the Budget are hereby appropriated to the fund, department, or division for which they are designated, and such appropriations shall not be increased except as provided herein. SECTION 4: That the legal level of budgetary control is the fund level. Budgets may not be exceeded at the fund level without appropriate authorization by the City Council except as provided for herein. SECTION 5: That the City Manager may delegate any of the authority provided them under this Resolution. SECTION 6: That the City Manager is authorized to make such changes in department operating and program budget totals during FY 2023-24 as may be, from time to time, deemed desirable and necessary in order to meet the City's needs in amounts not to exceed $100,000 per adjustment. SECTION 7: That the City Manager may authorize all transfers of funds from account to account within any department. SECTION 8: That the City Manager may authorize transfers of funds between departments within the same fund as may be necessary. 23 of 194 ATTACHMENT D
June 13, 2023, Item #9SECTION 9: That the City Manager is authorized to continue all appropriations for encumbrances outstanding as of June 30, 2023 into FY 2023-24 as may be necessary. SECTION 1 O: That the City Manager is authorized to carry forward and appropriate unencumbered balances remaining at June 30, 2023 into FY 2023-24 as may be necessary. SECTION 11: That all appropriations in the Capital Improvement Program, Programs and grants in the operating budget remaining unspent at June 13, 2023 are hereby carried forward and appropriated to FY 2023-24 unless otherwise determined to have lapsed. SECTION 12: That the City Manager is authorized to temporarily over-staff positions for succession planning purposes as may be necessary. SECTION 13: That the City Manager is authorized to increase the budget for under-filled positions to the approved position level as may be necessary. SECTION 14: That the City Manager is authorized to increase the budget for a specific purpose when there are offsetting unbudgeted revenues designated for said purpose. SECTION 15: That the City Manager is authorized to increase the estimated budget for the City of Poway's share of the San Diego Metro Industrial Waste Control Program and Penasquitos Sewer System based on the City's actual share of costs. SECTION 16: The Capital Improvement Program projects of the City of Poway are in conformance with the City of Poway Comprehensive Plan (General Plan) as governed by Section 65402 of the California Government Code. PASSED, APPROVED AND ADOPTED at a Special Meeting of the City Council of the City of Poway, California on the 13th day of June, 2023 by the following vote, to wit: AYES: NOES: ABSTAINED: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 24 of 194
June 13, 2023, Item #9RESOLUTION NO. 23-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR ENDING JUNE 30, 2024 WHEREAS, the Gann initiative or Proposition 4 hereby referred to as Article XIIIB of the Constitution of the State of California, was passed by the people; WHEREAS, Article XIIIB mandated an appropriations limit on various units of government, including the City of Poway; WHEREAS, the limit has been calculated by the Finance Department of the City of Poway using current guidelines provided by the League of California Cities; and WHEREAS, the City Council of the City of Poway desires to formally adopt that appropriations limit for the City of Poway. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: In accordance with Article XIIIB of the Constitution of the State of California, the appropriations limit for the City of Poway for Fiscal Year 2023-24 is $66,238,789. PASSED, APPROVED AND ADOPTED at a Special Meeting of the City Council of the City of Poway, California on the 13th day of June, 2023 by the following vote, to wit: AYES: NOES: ABSTAINED: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 25 of 194 ATTACHMENT E