06-13-2023 Agenda Special PacketAGENDA Poway City Council
Council Chamber I 73325 Civic Center Drive I Poway, CA I 92064
June 13, 2023 I 7 p.m.
Speci al City Council Meet ing
Thank you for participating in your local government and the City of Poway Council meetings.
Public Meeting Access I Members of the public may attend the City Council meeting in person, or
watch the City Council meeting live online. This City Council meeting will be broadcast live on Cox
Communication Channel 24 and Spectrum Channel 19. Council meeting videos are archived and
available for viewing on the City's website.
Speakers I Persons wishing to address the Council on matters not on the agenda may do so under
Public Comment. Those wishing to speak on items on the agenda may do so when the item is being
considered. Please submit a Speaker's Slip to the City Clerk prior to the meeting or the announcement
of the iteni. All comments will be limited to three (3) minutes. Per the Poway Municipal Code, the
speaking time may be reduced.
To Watch Live: www.poway.org/councilmeetings
Agenda Materials I This agenda contains a brief summary of each item the Council will consider.
The Agenda and Agenda Packet are posted prior to City Council meetings and are available for viewing
on the City's website at www.poway.org. Sign up at https://poway.org/list.aspx to receive email
notifications when City Council agendas are published online. Items listed on the agenda with a "#"
symbol are in preparation.
PLEASE NOTE: Written comments received via email before 3:00 p.m. the day prior to the
meeting will be distributed as formal additional material as well as be made available online
prior to the City Council meeting. Written comments received after this deadline will be
forwarded to the Council, but not available online until after the City Council meeting.
American Disab ilities Act Title II I In compliance with the Americans with Disabilities Act of 1990,
persons with a disability may request an agenda in appropriate alternative formats as required by
Title II. Any person with a disability who requires a modification or accommodation in order to
participate in a meeting should direct such request to the City Clerk's office 858-668-4530 at least 24
hours prior to the meeting.
Reminder I As a courtesy to all attendees, please silence all electronic devices and engage in
conversations outside the Council Chambers.
The City Council also sits as the City of Poway Planning Commission, Poway Housing Authority,
Public Financing Authority and Successor Agency to the Poway Redevelopment Agency
Steve Vaus
Mayor
Caylin Frank
Deputy Mayor
Peter De Hoff
Council member
Brian Pepin
Councilmember
Vacant
Councilmember
CALL TO ORDER:
ROLL CALL:
PLEDGE OF ALLEGIANCE:
MOMENT OF SILENCE:
PRESENTATION: None
PUBLIC COMMENT: In accordance with State law, an item not scheduled on the agenda may be
brought forward by the general public for comment; however, the City Council will not be able to
discuss or take action on any issue not included on the agenda. You may speak up to three (3) minutes.
Per the Poway Municipal Code, the speaking time may be reduced. Speakers have one opportunity to
address the Council under Public Comment.
CONSENT CALENDAR: The Consent Calendar may be enacted in one motion by the Council with a
Roll Call Vote without discussion unless a Councilmember, a member of the public, or City Manager
requests that an item be removed for discussion.
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Approval of the April 4, 2023 Regular City Council Meeting Minutes
3. Award of Agreement to Sloan Electromechanical Services for the As-Needed Pump and Motor
Repair Services; RFP No. 23-016
4. Extension of the 2022-2023 Street Maintenance Project Contract with American Asphalt South,
Inc., Bid No. 22-013, and Determination the Project is Categorically Exempt from the California
Environmental Quality Act (CEQA)
5. Extension of the 2022-2023 Citywide Striping Project Contract with Statewide Stripes, Inc., Bid No.
22-012, and Determination the Project is Categorically Exempt from the California Environmental
Quality Act (CEQA) .
6. Senate Bill 1205 Annual Fire and Life Safety Inspection Report
7. Approve City of Poway's 2023-2024 Water Supply and Demand Assessment
8. Approval of Final Map for Tentative Tract Map 21-004 (Sage at Old Coach); New Pointe Investment
52, Applicant (APN: 277-171-18-00 and 277-171-22-00)
ORDINANCES FOR INTRODUCTION: None
PUBLIC HEARINGS:
9. Proposed Fiscal Year 2023-24 Operating Budget
2 of 3 Special City Council Meeting June 13, 2023
City Manager's Recommendation: It is recommended the City Council take public input, close
the public hearing, receive the Budget Review Committee Report, consider their
recommendations, and adopt the Resolutions.
STAFF REPORTS:
10. Consideration of Request to Hold Rehearing on Final Map Approval for Tentative Tract Map 21-
003 (McKee Orchard Subdivision); (PMC § 2.21.040)
11. Development Review 23-0001; a request for approval of the siting and design of 6 single-family
dwelling units north of the intersection of Espola Road and Old Coach Road and making the
determination that the project is within the scope of the Environmental Impact Report (EIR) for
the Old Coach Golf Estates Specific Plan and subsequent Addendums
City Manager's Recommendation: It is recommended the City Council take public input and
adopt the Resolution approving Development Review (DR) 23-0001 for the siting and design of 6
single-family dwelling units and making the determination that the project is within the scope of
the Environmental Impact Report (EIR) for the OCGESP certified on May 15, 1990, and subsequent
Addendums to the Final EIR certified on July 19, 2016, and December 7, 2021
WORKSHOPS: None
COUNCIL-INITIATED ITEMS: None
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB 1234 -(G.C. 53232(d))
CITY MANAGER ITEMS:
CI TY ATTORNEY ITEMS: (Including any public re port of any action taken in closed session)
CLOSED SESSION: None
AD!OURNMENT
State of California
County of San Diego
)
) ss.
)
AFFIDAVIT OF POSTING
I, Carrie Gallagher, CMC, City Clerk of the City of Poway, hereby declare under penalty of perjury that this notice of
a Special Meeting as called by the City Council of the City of Poway was posted and provided on June 7, 2023. Said
meeting to be held at 7:00 p.m., June 13, 2023, in the Poway City Council Chambers, 13325 Civic Center Drive,
Poway, California. Said notice was posted on the Bulletin Board at the entrance to City Hall.
3 of 3 Special City Council Meeting June 13, 2023
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
April 4, 2023
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL
Present: Brian Pepin, Caylin Frank, Peter De Hoff, Barry Leonard, Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; City Clerk Carrie Gallagher; Director of Development Services Bob Manis; Interim
Director of Finance Tim McDermott; Director of Human Resources and Risk Management Jodene
Dunphy; Director of Public Works Eric Heidemann; Director of Community Services Audrey
Denham; Fire Chief Jeff Chumbley; Captain Nancy Blanco, Sheriff's Department.
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Leonard led the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus recognized the passing of nine U.S. Service Members who were killed in a training
incident involving two Black Hawk helicopters near Fort Campbell, Kentucky.
Mayor Vaus led a moment of silence.
Mayor Vaus then introduced the new captain at the Poway Sheriff's Station, Captain Nancy
Blanco.
2 of 7 ATTACHMENT A June 13, 2023, Item #2
City of Poway -Minutes -April 4, 2023
PRESENTATIONS
None.
PUBLIC COMMENT
Scott Carhart spoke regarding safety concerns and noted having circulated a petition in opposition
to the project site selected for the Nighthawk Battery Storage project.
Alison Park, via Zoom, spoke regarding the open space recreation portion of The Farm as it
relates to the Council's decision on the Life Time Fitness proposal.
Jeff Schmidt, via Zoom, spoke regarding the 500-foot noticing requirement and suggested the
City consider placing noticing via the Poway Notify Me webpage.
CONSENT CALENDAR
Motioned by Mayor Vaus, seconded by Councilmember Frank to approve Consent
Calendar Items 1 through 6. Motion carried 5/0 by the following roll-call vote:
Ayes:
Noes:
Abstained:
Absent:
Disqualified:
Pepin, Frank, De Hoff, Leonard, Vaus
None
None
None
None
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this
Agenda
2. Approval of the February 21, 2023 Regular City Council Meeting Minutes
3. Acceptance of the Reservoir Overflow Modifications project; Bid No. 22-008, with U.S. Tank
and Mechanical Services, Inc., as Complete
4. Award of Agreement to Sage View, Inc. for the Grove Management and Maintenance
Services; RFP No. 23-014
5. Extension of the 2021-2022 Street Overlay Project Contract for the 2022-2023 Street
Overlay Project with Hazard Construction ENGR, LLC, Bid No. 22-011 and Determination
the Project is Categorically Exempt from the California Environmental Quality Act (CEQA)
6. Acceptance of the FY 2021-22 Accessibility Improvements -Community Park Pathways
project; Bid No. 23-003, with SOC Engineering Inc., as Complete
ORDINANCES FOR INTRODUCTION
None.
3 of 7 June 13, 2023, Item #2
City of Poway -Minutes -April 4, 2023
PUBLIC HEARINGS:
7. Conditional Use Permit 22-0005, a Request to modify a Conditional Use Permit for Granite
Construction's aggregate operation located at 10975 Beeler Canyon Road and making the
determination that the project is within the scope of the previously certified Environmental
Impact Report (SCH# 89010025) for the project
Continued from the March 21, 2023 City Council meeting, Mayor Vaus reopened the Public
Hearing at 7: 12 p.m. ·
Senior Planner Austin Silva presented the item along with a PowerPoint. He provided the site
location, size and description. Mr. Silva noted the site is comprised of two westerly parcels
owned by Clerco, and one easterly parcel owned by Calmat Co., totaling approximately 166
acres along the southern boundary of the South Poway Specific Plan. The aggregate
operation primarily occurs on the middle parcel with an access road going through the top of
the Clerco Parcels. He provided additional details of the current reclamation plan consisting
of two industrial pads, totaling approximately 15 acres planned to be constructed over the
Clerco and Calmat Parcels. These pads will be located along the northern portion of the site
and accessible off Kirkham Way.
Mr. Silva explained Granite Construction is requesting to modify their CUP and reclamation
plan to reconfigure the two industrial pads to be entirely on the larger Clerco Parcels, resulting
in no industrial pad constructed on the Calmat Parcel which will remain undisturbed. The
reconfigured 10-acre pad on the Clerco Parcel would be supported by 30-foot-tall slopes and
a second 5-acre pad would be located west of the access road consistent with the existing
CUP configuration. Additionally, Granite Construction is requesting to remove condition
number eight under the roads and traffic section of the City Council resolution to allow for
construction of industrial buildings once mining and processing activities have completed. He
noted the existing operational conditions would remain in place.
Public Comment:
Mike Fry spoke regarding potential costly road repairs due to daily cement truck trips.
End of Public Comment.
Mayor Vaus closed the Public Hearing at 7: 19 p.m.
Council discussion ensued which included clarification regarding total acreage and elevations
of the industrial pads, future considerations for the reclaimed parcel and changes to the
reclamation plan . Council commented positively regarding the additional large contiguous
open space gained by the CUP modifications and current mitigation efforts on the site.
Mr. Silva explained the mining operations CUP will expire in August 2031.
Director of Development Services Bob Manis explained the pads would take up the same
amount of acreage but on the other parcel, and elevations of the new pads will remain
consistent with the existing pads. He further elaborated on grading and how there are no
significant grading changes compared with the current plan. Mr. Manis then clarified that the
CUP modification proposal is specific to the industrial pads and is not contingent on future
land use approvals.
4 of 7 June 13, 2023, Item #2
City of Poway -Minutes -April 4, 2023
Motioned by Mayor Vaus, seconded by Deputy Mayor Leonard to adopt the Resolution
approving CUP22-0005 for the modification of CUP 19-009 and its Reclamation Plan
and making the determination that the project is within the scope of the previously
certified Environmental Impact Report (SCH# 89010025). Motion carried unanimously.
STAFF REPORTS:
8. Development Review 22-0004; a request for approval of the siting and design of 10 single-
family dwelling units, a gate on a private street at the terminus of Larchmont Street and making
the determination that the project is within the scope of the Mitigated Negative Declaration,
which was approved in conjunction with the approval Tentative Tract Map 16-001 on March
20, 2018
Senior Planner Austin Silva presented the item along with a PowerPoint. He provided an
overview of the project site including location and size covering two parcels. He stated the
Tentative Tract Map was approved in March 2018 for a subdivision consisting of 10 residential
lots, a separate lot for a stormwater treatment facility and a 40-acre habitat conservation
parcel. A final map was approved in August 2022. Residential lots and trail connections
located around the parcel were shown.
He provided variations of floor plans and fagade treatment renderings which complied with
the Poway Municipal Code requirements. He noted the builder is proposing an automatic gate
on the private portion of Larchmont Street which would include two 6.5-foot tall stone veneer
pilasters with a black steel picket style gate and a bulb-out to allow cars to make a U-turn.
Public Comment:
Jeff Schmidt, via Zoom, spoke in opposition to the project due to habitat and fire concerns.
End of Public Comment.
Council discussion ensued including construction noise management, impact to the existing
trails around the property, duration of the project and the subdivision design facades. Mr. Silva
clarified the configuration has not changed and the subdivision color scheme would be in
keeping with the surrounding neighborhoods and environment. He also noted the subdivision
would not limit access to the existing trail system. Council commented positively to the
subdivision renderings.
At the request from Mayor Vaus, President of New Pointe Communities Scot Sandstrom
responded regarding project phasing, project duration and design scheme. He reiterated the
design was developed through planning sessions with potential buyers.
Motioned by Mayor Vaus, seconded by Councilmember Frank to adopt the Resolution
approving DR22-0004 for the siting and design of 10 single-family dwelling units, a gate
on a private street and making the determination the project is within the scope of the
Mitigated Negative Declaration, which was approved in conjunction with the approval
of Tentative Tract Map 16-001 on March 20, 2018. Motion carried unanimously.
5 of 7 June 13, 2023, Item #2
City of Poway -Minutes -April 4, 2023
9. Authorization to Purchase One (1) Cargo Box Truck with Associated CCTV Equipment
Utilizing Sourcewell Cooperative Purchasing Program Contract #091521-NAF and
Appropriation of Funds
Public Works Operations Manager Mike Obermiller presented the item along with a
PowerPoint. He provided the vehicle description and explained the primary use of the CCTV
Cargo Box Truck, known as the Video Van, adding it has exceeded its 15-year useful lifespan.
Mr. Obermiller noted a credit was received for the trade-in value of the old video van and
stated an appropriation of $20,639.98 is requested in addition to available funding through the
Capital Replacement Program for the remainder of the purchase price for this customized
vehicle specific to wastewater collections operations.
No speakers.
Motioned by Mayor Vaus, seconded by Councilmem·ber De Hoff to adopt a resolution
authorizing the purchase of a cargo box truck with associated CCTV equipment for a
total net cost of $410,639.98, the appropriation of $20,639.98 from the Sewer Fund
Unassigned Fund Balance and authorizing the City Manager to execute all necessary
documents. Motion carried unanimously.
WORKSHOPS
None.
COUNCIL-INITIATED ITEMS:
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C.
53232(d))
Councilmember Frank complimented Community Services Department staff on the handling of
the very busy summer camp registration.
Councilmember De Hoff complimented Fire Department personnel for their recent work assisting
victims of the Northern California floods.
Deputy Mayor Leonard shared details of the upcoming April 6 blood drive scheduled in the City
Hall Parking lot and encouraged the public to donate.
Mayor Vaus shared having attended a Closed Session performance evaluation discussion of
SAN DAG Executive Director and stated he believes we would be better off with new leadership.
CITY MANAGER ITEMS
None.
CITY ATTORNEY ITEMS (Including any public report of any action taken in closed session)
10. Public Employee Performance Evaluation
Gov. Code § 54957(8)(1)
Title: City Attorney
6 of 7 June 13, 2023, Item #2
City of Poway -Minutes -April 4, 2023
11. Public Employee Performance Evaluation
Gov. Code§ 54957(8)(1)
Title: City Manager
Mayor Vaus adjourned the Regular City Council meeting into Closed Session at 8:00 p.m.
ADJOURNMENT
City Attorney Alan Fenstermacher reported no action was taken.
The meeting was adjourned at 9:05 p.m.
7 of 7
Carrie Gallagher, CMC
City Clerk
City of Poway, California
June 13, 2023, Item #2
a) Documenting the internal condition of equipment;
b) Machining parts such as bearings, shafts and wear rings;
c) Electronically test all windings;
d) Surge comparison, megger test and core loss test; and
e) Rewind motors and balance motors in the field.
Evaluation criteria for the proposals included overall experience, government agency experience,
breadth and duration of experience, technical expertise, work force coverage capacity, references and
cost of service. Also considered within these criteria were Cal/OSHA safety program compliance,
technical training program and service rates. Sloan Electric Corporation has experience providing
government agencies with pump and motor repairs.
Proposal results are as follows:
HOURLY PUMP REPAIR RATE
Mon-Fri After Hours & Description of Services 7 a.m. to 4 p.m. Weekends Holidays
(Regular Work Hours) (Overtime Hours)
One Service Technician, One $102.00 $153.00 $204.00 Vehicle
** Hourly Pump Repair Rate Includes Overhead
HOURLY MOTOR REPAIR RATE
Mon-Fri After Hours &
Description of Services 7 a.m. to 4 p.m. Weekends Holidays
(Re~ular Work Hours) (Overtime Hours)
One Service Technician, One $123.00 $184.50 $246.00 Vehicle
** Hourly Pump Repair Rate Includes Overhead
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
The fiscal year 2023-24 Water Supply, Treatment and Storage Division proposed budget (402060-
43080) includes $295,000.00 for As-Needed Pump and Motor Repair Services.
Public Notification:
None.
2 of 21 June 13, 2023, Item #3
5. Confidential Relationship.
City may from time to time communicate to Contractor certain information
to enable Contractor to effectively perform the services. Contractor shall treat all such
information as confidential, whether or not so identified, and shall not disclose any part
thereof without the prior written consent of the City. Contractor shall limit the use and
circulation of such information, even within its own organization, to the extent necessary
to perform the services. The foregoing obligation of this Paragraph 5, however, shall not
apply to any part of the information that (i) has been disclosed in publicly available sources
of information; (ii) is, through no fault of Contractor, hereafter disclosed in publicly
available sources of information; (iii) is now in the possession of Contractor without any
obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to
Contractor by a third party, but only to the extent that the use or disclosure thereof has
been or is rightfully authorized by that third party.
Contractor shall not disclose any reports, recommendations, conclusions or
other results of the services or the existence of the subject matter of this agreement
without the prior written consent of the City. In its performance hereunder, Contractor
shall comply with all legal obligations it may now or hereafter have respecting the
information or other property of any other person, firm or corporation.
6. Office Space and Clerical Support.
Contractor shall provide its own office space and clerical support at its sole
cost and expense.
7. Covenant Against Contingent Fees.
Contractor declares that it has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, that it has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from the award or making of the Agreement.
For breach of violation of this warranty, City shall have the right to annul this Agreement
without liability, or, at its sole discretion, to deduct from the Agreement price or
consideration, or otherwise recover the full amount of such fee, commission, percentage,
brokerage fee, gift or contingent fee.
8. Ownership of Documents.
All memoranda, reports, plans, specifications, maps, and other documents
prepared or obtained under the terms of this Agreement shall be the property of City and
shall be delivered to City by Contractor upon demand .
5 of21 June 13, 2023, Item #3
9. Conflict of Interest and Political Reform Act Obligations.
During the term of this Agreement Contractor shall not act as Contractor or
perform services of any kind for any person or entity whose interest's conflict in any way
with those of the City of Poway. Contractor shall at all times comply with the terms of the
Political Reform Act and the local conflict of interest code. Contractor shall immediately
disqualify itself and shall not use its official position to influence in any way any matter
coming before the City in which the Contractor has a financial interest as defined in
Government Code Section 87103 . Contractor represents that it has no knowledge of any
financial interests which would require it to disqualify itself from any matter on which it
might perform services for the City.
"Contractor" means an individual who, pursuant to a contract with a state or
local agency:
6 of21
(A) Makes a governmental decision whether to :
1. Approve a rate, rule or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any permit, license,
application, certificate, approval, order, or similar
authorization or entitlement;
4. Authorize the City to enter into, modify, or renew a contract
provided it is the type of contract that requires City approval;
5. Grant City approval to a contract that requires City approval
and to which the City is a party, or to the specifications for
such a contract;
6. Grant City approval to a plan, design, report, study, or similar
item;
7. Adopt, or grant City approval of, policies, standards, or
guidelines for the City, or for any subdivision thereof, or
(B) Serves in a staff capacity with the City and in that capacity participates in
making a governmental decision as defined in the Political Reform Act
and/or implementing regulations promulgated by the Fair Political Practices
Commission or performs the same or substantially all the same duties for
the City that would otherwise be performed by an individual holding a
position specified in the City's Conflict of Interest Code.
June 13, 2023, Item #3
DISCLOSURE DETERMINATION:
~ 1. Contractor will not be "making a government decision" or "serving in
a staff capacity" as defined in Sections A and B above .
No disclosure required.
D 2. Contractor will be "making a government decision" or "serving in a
staff capacity" as defined in Sections A and B above. As a result,
Contractor shall be required to file a Statement of Economic Interest with
the City Clerk of the City of Poway in a timely manner as required by law.
Department Director
10. No Assignments.
Neither any part nor all of this Agreement may be assigned or
subcontracted, except as otherwise specifically provided herein, or to which City, in its
sole discretion, consents to in advance thereof in writing. Any assignment or
subcontracting in violation of this provision shall be void.
11. Maintenance of Records.
Contractor shall maintain all books, documents, papers, employee time
sheets, accounting records, and other evidence pertaining to costs incurred and shall
make such materials available at its office at all reasonable times during the agreement
period and for three (3) years from the date of final payment under this Agreement, for
inspection by City and copies thereof shall be furnished, if requested.
12. Independent Contractor.
At all times during the term of this Agreement, Contractor shall be an
independent contractor and shall not be an employee of the City of Poway. City shall
have the right to control Contractor only insofar as the results of Contractor's services
rendered pursuant to this Agreement; however, City shall not have the right to control the
means by which Contractor accomplishes such services.
13. Licenses, Permits, Etc.
Contractor represents and declares to City that it has all licenses, permits,
qualifications, and approvals of whatever nature that are legally required to practice its
profession. Contractor represents and warrants to City that Contractor shall, at its sole
cost and expense, keep in effect at all times during the term of this Agreement, any
license, permit, or approval which is legally required for Contractor to practice its
profession.
7 of 21 June 13, 2023, Item #3
14. Contractor's Insurance.
Contractor shall provide insurance as set forth in Exhibit "A" entitled
"Special Provisions" attached hereto and made a part hereof.
15. Indemnification.
(a) For Claims (as defined herein) other than those alleged to arise from
Contractor's negligent performance of professional services, City and its respective
elected and appointed boards, officials, officers, agents, employees and volunteers
(individually and collectively, "lndemnitees") shall have no liability to Contractor or any
other person for, and Contractor shall indemnify, protect and hold harmless lndemnitees
from and against, any and all liabilities, claims, actions, causes of action, proceedings,
suits, damages, judgments, liens, levies, costs and expenses, including reasonable
attorneys' fees and disbursements (collectively "Claims"), which lndemnitees may suffer
or incur or to which lndemnitees may become subject by reason of or arising out of any
injury to or death of any person(s), damage to property, loss of use of property, economic
loss or otherwise occurring as a result of Contractor's negligent performance under this
Agreement, or by the negligent or willful acts or omissions of Contractor, its agents,
officers, directors, sub-Contractors or employees.
(b) For Claims alleged to arise from Contractor's negligent performance of
professional services, lndemnitees shall have no liability to Contractor or any other person
for, and Contractor shall indemnify and hold harmless lndemnitees from and against, any
and all Claims that lndemnitees may suffer or incur or to which lndemnitees may become
subject by reason of or arising out of any injury to or death of any person(s), damage to
property, loss of use of property, economic loss or otherwise to the extent occurring as a
result of Contractor's negligent performance of any professional services under this
Agreement, or by the negligent or willful acts or omissions of Contractor, its agents,
officers, directors, sub-Contractors or employees, committed in performing any of
professional services under this Agreement. For Claims alleged to arise from
Contractor's professional services, Contractor's defense obligation to lndemnitees shall
include only the reimbursement of reasonable defense costs and attorneys' fees to the
extent caused by Contractor's negligence.
(c) The foregoing obligations of Contractor shall not apply to the extent that the
Claims arise from the sole negligence or willful misconduct of City or its elected and
appointed boards, officials, officers, agents, employees and volunteers.
(d) In any and all Claims against City by any employees of the Contractor,
anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the
indemnification obligation under this Section 15 shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or for
the Contractor under worker's compensation acts, disability benefit acts or other
employee benefit acts.
8 of21 June 13, 2023, Item #3
(e) Contractor shall, upon receipt of written notice of any Claim, promptly take
all action necessary to make a claim under any applicable insurance policy or policies
Contractor is carrying and maintaining; however, if Contractor fails to take such action as
is necessary to make a claim under any such insurance policy, Contractor shall reimburse
City for any and all costs, charges, expenses, damages and liabilities incurred by City in
making any claim on behalf of Contractor under any insurance policy or policies required
pursuant to this Agreement.
(f) The obligations described in Section 15 (a) through (e) above shall not be
construed to negate, abridge or otherwise reduce any other right or obligation of indemnity
which would otherwise exist as to any party or person indemnified pursuant to this Section
15.
(g) The rights and obligations of the parties described in this Section 15 shall
survive the termination of this Agreement.
16. Assumption of Risk.
Except for injuries to persons caused by the willful misconduct of any
lndemnitee and not covered by insurance maintained, or required by this Agreement to
be maintained, by Contractor: (a) Contractor hereby assumes the risk of any and all injury
and damage to the personnel (including death) and property of Contractor that occurs in
the course of, or in connection with, the performance of Contractor's obligations under
this Agreement, including but not limited to Contractor's Scope of Services; and (b) it is
hereby agreed that the lndemnitees are not to be liable for injury or damage which may
be sustained by the person, goods or property of Contractor or its employees in
connection with Contractor's performance its obligations under this Agreement, including
but not limited to Contractor's Scope of Services.
17. Contractor Not an Agent.
Except as City may specify in writing, Contractor shall have no authority,
expressed or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority, expressed or implied, pursuant to this Agreement to
bind City to any obligation whatsoever.
18. Personnel.
Contractor shall assign qualified and certified personnel to perform
requested services. The City shall have the right to review and disapprove personnel for
assignment to Poway projects.
City shall have the unrestricted right to order the removal of any person(s)
assigned by Contractor by giving oral or written notice to Contractor to such effect.
Contractor's personnel shall at all times comply with City's drug and alcohol
policies then in effect.
9 of 21 June 13, 2023, Item #3
19. Notices.
Notices shall be given as described on Exhibit "A" entitled "Special
Provisions" attached hereto and made a part hereof.
20. Governing Law, Forum Selection and Attorneys' Fees.
This Agreement shall be governed by, and construed in accordance with,
the laws of the State of California. Each party to this Agreement consents to personal
jurisdiction in San Diego County, California, and hereby authorizes and accepts service
of process sufficient for personal jurisdiction by first class mail, registered or certified,
postage prepaid, to its address for giving notice as set forth in Exhibit "A" hereto. Any
action to enforce or interpret the terms or conditions of this Agreement shall be brought
in the Superior Court in San Diego County, Central Division, unless the parties mutually
agree to submit their dispute to arbitration. Contractor hereby waives any right to remove
any such action from San Diego County as is otherwise permitted by California Code of
Civil Procedure section 394. The prevailing party in any such action or proceeding shall
be entitled to recover all of its reasonable litigation expenses, including its expert fees,
attorneys' fees, courts costs, arbitration costs, and any other fees. Notwithstanding the
foregoing, in the event that the subject of such an action is compensation claimed by
Contractor in the event of termination, Contractor's damages shall be limited to
compensation for the 60-day period for which Contractor would have been entitled to
receive compensation if terminated without cause, and neither party shall be entitled to
recover their litigation expenses.
21. Gender.
Whether referred to in the masculine, feminine, or as "it," "Contractor" shall
mean the individual or corporate Contractor and any and all employees of Contractor
providing services hereunder.
22. Counterparts.
This Agreement (and any amendments) may be executed in multiple
counterparts, each of which shall be deemed an original, but all of which, together, shall
constitute one and the same instrument. Documents delivered by telephonic facsimile
transmission shall be valid and binding.
23. Entire Agreement.
This Agreement shall constitute the entire understanding between
Contractor and City relating to the terms and conditions of the services to be performed
by Contractor. No agreements, representations or promises made by either party,
whether oral or in writing, shall be of any force or effect unless it is in writing and executed
by the party to be bound thereby.
10 of 21 June 13, 2023, Item #3
24. Certification and Indemnification Regarding Public Employees'
Retirement Law/Pension Reform Act of 2013.
Contractor hereby certifies that all persons providing services to City by
Contractor are not current members of the California Public Employees' Retirement
System (CalPERS) and shall not become members of CalPERS while providing services
to City.
Contractor further provides that in the event Contractor assigns a retired
annuitant receiving a pension benefit from CalPERS to perform services for City, the
retired annuitant is in full compliance with Government Code section 7522.56. A copy of
Government Code section 7522.56 is attached hereto as Exhibit "B."
Further, Contractor hereby fully and unconditionally indemnifies City from
all penalties, fees, employer and employee contributions, or any other assessments
imposed by CalPERS in the event CalPERS determines the person assigned by
Contractor to provide services to City has been misclassified.
25. Severability.
If any provision of this Agreement is determined by any court of competent
jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision
shall, if possible, be construed as though more narrowly drawn, if a narrower construction
would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such
provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed,
and the remaining provisions of this Agreement shall remain in effect.
(Remainder of page intentionally left blank)
11 of 21 June 13, 2023, Item #3
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement
on the date first above written.
CITY OF POWAY
By: _________ _
Chris Hazeltine, City Manager
Date: -----------
ATTEST:
Carrie Gallagher, City Clerk
APPROVED AS TO FORM:
~ ~
Sloan Electromechanical Services
By: ___________ _
Stephen Watson, General Manager
Date: ------------
By:---------------Alan Fenstermacher, City Attorney
12 of 21 June 13, 2023, Item #3
"SPECIAL PROVISIONS"
EXHIBIT "A"
A. Scope of Services.
1. Contractor shall only perform such work under assignment from the City from time-
to-time, each assignment being a distinct and separate project. The Scope of Work
is intended to cover as-needed pump and motor repair services for all projects
assigned to the Contractor. As-needed pump and motor repair services for city
facilities will include (but are not limited to) such services as:
a) Documenting the internal condition of equipment;
b) Machining parts such as bearings, shafts and wear rings;
c) Electronically test all windings;
d) Surge comparison, megger test and core loss test; and
e) Rewind motors and balance motors in the field.
B. Compensation and Reimbursement.
City shall pay Contractor a fee in accordance with the Fee Proposals
submitted with the proposals dated May 4, 2023, which are included in this document as
Attachment 1. The total fee is not to exceed $295,000 per year for as needed services
not to exceed the City's adopted fiscal year operating budget for pump and motor repair
services. Contractor's fee shall include, and Contractor shall be responsible for the
payment of all federal, state, and local taxes of any kind which are attributable to the
compensation received.
In addition to said consulting fee, Contractor shall be reimbursed for all
reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily
incurred in performance of the services. Contractor shall bill City for such expenses as
incurred, referencing this Agreement. All expenses shall be itemized and supported by
receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for
reimbursement of expenses shall be paid within ten (10) days of approval by City. All air
travel shall be billed at coach or special fare rates. Reimbursement for lodging is limited
to travel from outside of San Diego County. Contractor shall receive prior authorization
for air travel and lodging expenses. All other expenses shall be reimbursed in accordance
with City's cash disbursement policies in effect at the time incurred.
C. Term of Agreement.
This Agreement shall be effective from the period commencing July 1, 2023,
and ending June 30, 2025, unless sooner terminated by City as provided in the section
of this Agreement entitled "Termination". This Agreement may be extended for up to
three (3) additional one-year periods upon approval in writing of the City Manager and
Contractor. Award of the Agreement and any Agreement extensions are subject to City
Council appropriation of funds. Each renewal period (fiscal) after the first year of the
13 of 21 June 13, 2023, Item #3
agreement, the Contractor's costs shall be adjusted based on the annual change in the
previous calendar year's Consumer Price Index for the San Diego-Carlsbad area (All
Urban Consumers CPI-U) or 5%, whichever is less. The first adjustment would occur no
earlier than July 1, 2025. Upon expiration or termination of this Agreement, Contractor
shall return to City any and all equipment, documents or materials and all copies made
thereof which Contractor received from City or produced for City for the purposes of this
Agreement.
D. Contractor's Insurance.
1 . Coverages:
Contractor shall obtain and maintain during the life of this Agreement
all of the following insurance coverages:
(a) Comprehensive General Liability, including premises-
operations, products/completed, broad form property damage, and blanket contractual
liability with the following coverages: General Liability $1,000,000 Bodily Injury and
Property Damage combined each occurrence and $2,000,000 aggregate.
(b) Automobile Liability, including owned, hired, and non-owned
vehicles: $1,000,000 combined single limit.
(c) Workers' Compensation insurance in statutory amount. All of
the endorsements which are required above shall be obtained for the policy of Workers'
Compensation insurance.
2. Endorsements:
Endorsements shall be obtained so that each policy contains the
following three provisions:
(a) Additional Insured. (Not required for Professional Errors and
Omissions Liability Insurance or Workers' Compensation.)
"City of Poway and its elected and appointed boards, officers,
agents, and employees are additional insureds with respect to this subject project and
contract with City."
(b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty
(30) days after written notice is given to City."
(c) Primary Coverage.
14 of 21 June 13, 2023, Item #3
"The policy provides primary coverage to City and its elected and
appointed boards, officers, agents, and employees. It is not secondary or in any way
subordinate to any other insurance or coverage maintained by City."
3. Insurance Certificates:
Contractor shall provide City certificates of insurance showing the
insurance coverages described in the paragraphs above, in a form and content approved
by City, prior to beginning work under this Agreement.
E. Notices.
All notices, billings and payments hereunder shall be in writing and sent to the following
addresses:
15 of 21
To City:
To Contractor:
City of Poway
P.O. Box 789
Poway, CA 92074
Sloan Electromechanical Services
3520 Main Street
San Diego, CA 92113
(Remainder of page intentionally left blank)
June 13, 2023, Item #3
Description of Services
One Service Technician, One
Vehicle
ATTACHMENT 1
FEE SCHEDULE
HOURLY PUMP REPAIR RATE
Mon-Fri After Hours & 7 a.m. to 4 p.m. Weekends (Regular Work (Overtime Hours) Hours)
$102.00 $153.00
** Hourly Pump Repair Rate Includes Overhead
HOURLY MOTOR REPAIR RATE
Mon-Fri After Hours &
Description of Services 7 a.m. to 4 p.m. Weekends (Regular Work
Hours) (Overtime Hours)
One Service Technician, One $123.00 $184.50 Vehicle
** Hourly Pump Repair Rate Includes Overhead
16 of 21
Holidays
$204.00
Holidays
$246.00
June 13, 2023, Item #3
EXHIBIT "B"
Cal Gov Code§ 7522.56
Deering's California Codes are current through all 1016 chapters of the 2018
Regular Session and the November 6, 2018 Ballot Measures.
Deering's California Codes Annotated> GOVERNMENT CODE> Title I General> Division 7
Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public
Employees' Pension Reform Act o/2013
§ 7522.56. Provisions applicable to person receiving pension benefit from
public retirement system; Section supersedes conflicting provisions
(a) This section shall apply to any person who is receiving a pension benefit from a
public retirement system and shall supersede any other provision in conflict with
this section.
(b) A retired person shall not serve, be employed by, or be employed through a
contract directly by, a public employer in the same public retirement system from
which the retiree receives the benefit without reinstatement from retirement, except
as permitted by this section.
(c) A person who retires from a public employer may serve without reinstatement
from retirement or loss or interruption of benefits provided by the retirement system
upon appointment by the appointing power of a public employer either during an
emergency to prevent stoppage of public business or because the retired person
has skills needed to perform work of limited duration.
(d) Appointments of the person authorized under this section shall not exceed a
total for all employers in that public retirement system of 960 hours or other
equivalent limit, in a calendar or fiscal year, depending on the administrator of the
system. The rate of pay for the employment shall not be less than the minimum, nor
exceed the maximum, paid by the employer to other employees performing
comparable duties, divided by 173.333 to equal an hourly rate. A retired person
whose employment without reinstatement is authorized by this section shall acquire
no service credit or retirement rights under this section with respect to the
employment unless he or she reinstates from retirement.
(e)
17 of 21
(1) Notwithstanding subdivision (c), any retired person shall not be eligible to
serve or be employed by a public employer if, during the 12-month period
prior to an appointment described in this section, the retired person received
June 13, 2023, Item #3
any unemployment insurance compensation arising out of prior employment
subject to this section with
a public employer. A retiree shall certify in writing to the employer upon
accepting an offer of employment that he or she is in compliance with this
requirement.
(2) A retired person who accepts an appointment after receIvIng
unemployment insurance compensation as described in this subdivision shall
terminate that employment on the last day of the current pay period and shall
not be eligible for reappointment subject to this section for a period of 12
months following the last day of employment.
(f) A retired person shall not be eligible to be employed pursuant to this section
for a period of 180 days following the date of retirement unless he or she meets
one of the following conditions:
18 of 21
(1) The employer certifies the nature of the employment and that the
appointment is necessary to fill a critically needed position before 180 days
have passed and the appointment has been approved by the governing body
of the employer in a public meeting. The appointment may not be placed on
a consent calendar.
(2)
(A) Except as otherwise provided in this paragraph, for state employees,
the state employer certifies the nature of the employment and that the
appointment is necessary to fill a critically needed state employment
position before 180 days have passed and the appointment has been
approved by the Department of Human Resources. The department may
establish a process to delegate appointing authority to individual state
agencies, but shall audit the process to determine if abuses of the system
occur. If necessary, the department may assume an agency's appointing
authority for retired workers and may charge the department an
appropriate amount for administering that authority.
(B) For legislative employees, the Senate Committee on Rules or the
Assembly Rules Committee certifies the nature of the employment and
that the appointment is necessary to fill a critically needed position
before 180 days have passed and approves the appointment in a public
meeting. The appointment may not be placed on a consent calendar.
(C) For employees of the California State University, the Trustees of the
California State University certifies the nature of the employment and that
the appointment is necessary to fill a critically needed position before 180
days have passed and approves the appointment in a public meeting. The
appointment may not be placed on a consent calendar.
June 13, 2023, Item #3
(3) The retiree is eligible to participate in the Faculty Early Retirement
Program pursuant to a collective bargaining agreement with the California
State University that existed prior to January 1, 2013, or has been included in
subsequent agreements.
(4) The retiree is a public safety officer or firefighter hired to perform a function
or functions regularly performed by a public safety officer or firefighter.
(g) A retired person who accepted a retirement incentive upon retirement shall not
be eligible to be employed pursuant to this section for a period of 180 days following
the date of retirement and subdivision (f) shall not apply.
(h) This section shall not apply to a person who is retired from the State
Teachers' Retirement System, and who is subject to Section 24214, 24214.5 or
26812 of the Education Code.
(i) This section shall not apply to (1) a subordinate judicial officer whose position,
upon retirement, is converted to a judgeship pursuant to Section 69615, and he or
she returns to work in the converted position, and the employer is a trial court, or (2)
a retiree of the Judges' Retirement System or the Judges' Retirement System II who
is assigned to serve in a court pursuant to Section 68543.5.
History
,
Added Stats 2012 ch 296 § 15 (AB 340), effective January 1, 2013. Amended Stats 2013 ch 528
§ 11(SB13), effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective January
1, 2013; Stats 2014 ch 238 § 1 (AB 2476), effective January 1, 2015.
Annotations
Notes
Amendments:
2013 Amendment:
Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(I) and (f)(2); (2)
"or firefighter hired to perform a function or functions regularly performed by a public safety officer
or firefighter" for "of firefighter" in subd (f)(4); and (3) "Judges' Retirement System" for "Judges'
Retirement System I" in subd (i).
19 of 21 June 13, 2023, Item #3
GUARANTY
To the City of Poway, City Council, for:
AS-NEEDED PUMP AND MOTOR REPAIR SERVICES
The undersigned guarantees the work included in this project(s).
Should any of the materials or equipment prove defective or should the work as a whole
prove defective, due to faulty workmanship, material furnished or methods of installation,
or should the work or any part thereof fail to operate properly as originally intended and
in accordance with the Plans and Specifications, due to any of the above causes, all within
the number of months the site is to be maintained after date on which this Contract is
accepted by the City, or the date of recordation of Notice of Completion, whichever is the
later, the undersigned agrees to reimburse the City upon demand, for its expenses
incurred in restoring said work to the condition contemplated in said project, including the
cost of any such equipment or materials replaced and the cost of removing and replacing
any other work necessary to make such replacement or repairs, or upon demand by the
City, to replace any such material and to repair said work completely without cost to the
City so that said work will function successfully as originally contemplated.
The City shall have the unqualified option to make any needed replacements or repairs
itself or to have such replacements or repairs done by the undersigned. In the event the
City elects to have said work performed by the undersigned, the undersigned agrees that
the repairs shall be made and such materials as are necessary shall be furnished and
installed within a reasonable time after the receipt of demand from the City. If the
undersigned shall fail or refuse to comply with his obligations under this guaranty, the City
shall be entitled to all cost and expenses, including attorney's fees, reasonably incurred
by reason of the said failure or refusal.
Contractor
Date
20 of 21 June 13, 2023, Item #3
WORKERS' COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, each Contractor to whom a public
works Contract has been awarded shall sign the following certificate and shall submit
same to the City of Poway prior to performing any work on the Contract:
"I am aware of the provisions of Section 3700 of the Labor Code which require every
employer to be insured against liability for Workers' Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and I will comply with such
provisions before commencing the performance of the work of this Contract."
Contractor
By:
Title
Date
Section 3700 of the State Labor Code reads in part as follows:
"Every employer except the State shall secure the payment of compensation in one or
more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly
authorized to write compensation insurance in this state.
(b) By securing from the Director of Industrial Relations a certificate of consent to self-
insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self-insure and to pay any compensation that
may become due to his employees."
21 of 21
June 13, 2023, Item #3
FIRST AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF POWAY AND
AMERICAN ASPHALT SOUTH, INC.
P.O. BOX 310036
FONTANA, CA 92331
This First Amendment to Contract (the "First Amendment") is made effective June
14, 2023, by and between the City of Poway, a municipal corporation (the "City") and
American Asphalt South, Inc. (the "Contractor") to extend the term of that certain City
of Poway Unit Price Contract to the 2022-2023 Street Maintenance Project dated
June 22, 2022 (the "Contract").
RECITALS
A. The City and Contractor entered into the Contract for a term that began on
June 22, 2022, and which was originally to expire on June 21, 2023.
B. Under the conditions of the 2022-2023 Street Maintenance Project Special
Provisions, Section 2-15, Contract Length, the parties by mutual consent can extend the
agreement by up to two (2) one-year periods.
C. The parties now wish to extend the term of the Contract to June 30, 2024.
NOW, THEREFORE, in consideration of the mutual benefits to be derived thereupon,
the parties agree to amend the Contract as follows:
3 of 4
1. For the period of June 14, 2023, through June 30, 2024, the title of the project
shall be changed from the "2022-2023 STREET MAINTENANCE PROJECT"
to the "2023-2024 STREET MAINTENANCE PROJECT," (the "2023-2024
Project"). Except for work to cure any defaults in work performed under the
Contract during its initial term, all work to be performed between the effective
date and expiration date of this Contract extension shall be for the 2023-2024
Project.
2. The Construction Contract for the 2023-2024 Project, attached to this
Extension as Attachment 1, shall apply to all work performed for the 2023-
2024 Project.
3. The Bonds for Material and Labor and for Faithful Performance, attached to
this Extension as Attachments 2 and 3, respectively, shall apply to all work
performed for the 2023-2024 Project.
4. The Guaranty for the 2023-2024 Project, attached to this Extension as
Attachment 4, shall apply to all work performed for the 2023-2024 Project.
5. The Worker's Compensation Insurance Certificate dated _____ ,
attached to this Extension as Attachment 5, shall apply to all work performed
for the 2023-2024 Project.
6. The Unit Price Proposal for the 2023-2024 Project, together with the Bid
Schedule, collectively attached to this Extension as Attachment 6, shall apply
to all work performed for the 2023-2024 Project.
ATTACHMENT A June 13, 2023, Item #4
First Amendment
American Asphalt South, Inc.
Page 2
7. The List of Subcontractors for the 2023-2024 Project, attached to this
Extension as Attachment 7, shall apply to all work performed for the 2023-
2024 Project.
8. The Worker Classifications for the 2023-2024 Project, attached to this
Extension as Attachment 8, shall apply to all work performed for the 2023-
2024 Project.
9. The Non-Collusion Affidavit for the 2023-2024 Project, attached to this
Extension as Attachment 9, shall apply to all work performed for the 2023-
2024 Project.
10. The Street List, Vicinity Map, and Trash Collection Route Map or the 2023-
2024 Project, attached to this Extension as Attachment 10, shall apply to all
work performed for the 2023-2024 Project.
11. The Addendum to Section 4-4 and 7-5 attached to this Extension as
Attachment 11, shall apply to all work performed for the 2023-2024 Project.
Except as otherwise expressly provided above, all the provisions of the Contract
between the City of Poway and American Asphalt South, Inc., effective June 14, 2023,
as extended by the first amendment, shall remain in full force and effect.
IN WITNESS WHEREOF the parties have caused the Contract to be executed as
follows:
BY: DATED
Jeff Petty
President
American Asphalt South, Inc.
BY: DATED
Chris Hazeltine
City Manager
City of Poway
ATTEST: DATED
Carrie Gallagher
City Clerk
City of Poway
4 of4 June 13, 2023, Item #4
FIRST AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF POWAY AND
STATEWIDE STRIPES, INC.
P .0. BOX 600710
SAN DIEGO, CA 92160
This First Amendment to Contract (the "First Amendment") is made effective June 14,
2023, by and between the City of Poway, a municipal corporation (the "City") and
Statewide Stripes, Inc. (the "Contractor") to extend the term of that certain City of Poway
Unit Price Contract to the 2022-2023 Citywide Striping Project dated June 22, 2022 (the
"Contract").
RECITALS
A. The City and Contractor entered into the Contract for a term that began on
June 22, 2022, and which was originally to expire on June 21, 2023.
B. Under the conditions of the 2022-2023 Citywide Striping Project Special
Provisions, Section 2-15, Contract Length, the parties by mutual consent can extend the
agreement by up to two (2) one-year periods.
C. The parties now wish to extend the term of the Contract to June 30, 2024.
NOW, THEREFORE, in consideration of the mutual benefits to be derived thereupon,
the parties agree to amend the Contract as follows:
3 of 4
1. For the period of June 14 , 2023, through June 30, 2024, the title of the project
shall be changed from the "2022-2023 CITYWIDE STRIPING PROJECT" to
the "2023-2024 CITYWIDE STRIPING PROJECT," (the "2023-2024 Project").
Except for work to cure any defaults in work performed under the Contract
during its initial term, all work to be performed between the effective date and
expiration date of this Contract extension shall be for the 2023-2024 Project.
2. The Construction Contract for the 2023-2024 Project, attached to this
Extension as Attachment 1, shall apply to all work performed for the 2023-
2024 Project.
3. The Bonds for Material and Labor and for Faithful Performance, attached to
this Extension as Attachments 2 and 3, respectively, shall apply to all work
performed for the 2023-2024 Project.
4. The Guaranty for the 2023-2024 Project, attached to this Extension as
Attachment 4, shall apply to all work performed for the 2023-2024 Project.
5. The Worker's Compensation Insurance Certificate dated _____ ,
attached to this Extension as Attachment 5, shall apply to all work performed
for the 2023-2024 Project.
6. The Unit Price Proposal for the 2023-2024 Project, together with the Bid
Schedule, collectively attached to this Extension as Attachment 6, shall apply
to all work performed for the 2023-2024 Project.
ATTACHMENT A June 13, 2023, Item #5
First Amendment
Statewide Stripes, Inc.
Page 2
7. The List of Subcontractors for the 2023-2024 Project, attached to this
Extension as Attachment 7, shall apply to all work performed for the 2023-
2024 Project.
8. The Worker Classifications for the 2023-2024 Project, attached to this
Extension as Attachment 8, shall apply to all work performed for the 2023-
2024 Project.
9. The Non-Collusion Affidavit for the 2023-2024 Project, attached to this
Extension as Attachment 9, shall apply to all work performed for the 2023-
2024 Project.
10. The Project Map and additional details for the 2023-2024 Project, attached to
this Extension as Attachment 10, shall apply to all work performed for the
2023-2024 Project.
11. The Addendum to Section 4-4 attached to this Extension as Attachment 11,
shall apply to all work performed for the 2023-2024 Project.
Except as otherwise expressly provided above, all the provisions of the Contract
between the City of Poway and Statewide Stripes, Inc., effective June 14, 2023, as
extended by the first amendment, shall remain in full force and effect.
IN WITNESS WHEREOF the parties have caused the Contract to be executed as
follows:
BY: DATED
Jason McElveny
SecretaryNice President
Statewide Stripes, Inc.
BY: DATED
Chris Hazeltine
City Manager
City of Poway
ATTEST: DATED
Carrie Gallagher
City Clerk
City of Poway
4 of4 June 13, 2023, Item #5
June 13, 2023, Item #6
June 13, 2023, Item #6
June 13, 2023, Item #6
June 13, 2023, Item #6
Table 1. Annual Assessment Information
Annual Assessment Information
Year Covered By This Shortage Report (Required}
Start: July 1, 2023
End: June 30, 2024
Volume Unit for Reported Supply and Demand:
(Must use the same unit throughout) AF
Supplier's Annual Assessment Planning Cycle (Required}
Start Month: July
End Month: June
Data Interval: Annually (1 data point per year)
Water Supplier's Contact Information (Required}
Water Supplier's Name: City of Poway
Contact Name: Alisa Nichols
Contact Title: Utilities Administrator
Street Address: 14467 Lake Poway Road
ZIP Code: 92064
Phone Number: (858)668-4703
Email Address: anichols@poway.org
Report Preparer's Contact Information
(if different from above)
Preparer's Organization Name:
Preparer's Contact Name:
Phone Number: {XXX}XXX-XXXX
Email Address:
Supplier's Water Shortage Contingency Plan
WSCPTitle Water Shortage Contingency Plan
WSCP Adoption Date 5/18/2021
Other Annual Assessment Related Activities
Activity Timeline/ Outcomes/ Links / Notes
Annual Assessment/ Shortage Report Title: Optional
Annual Assessment/ Shortage Report Approval Date: MM/DD/YYYY
Other Annual Assessment Related Activities: Optional
(Add rows as needed)
3 of7 ATTACHMENT A June 13, 2023, Item #7
C\
0 ....
-.J
Table 4(P): Potable Water Shortage Assessment' Start Year: 2023
Jul Aug Sep Oct Nov
Anticipated Unconstrained Demand 0.0 0.0 0.0 0.0
Anticipated Total Water Supply 0.0 0.0 0.0 0.0
Surplus/Shortage w/o WSCP Action 0.0 0.0 0.0 0.0
% Surplus/Shortage w/o WSCP Action
State Standard Shortage Level 0 0 0 0 0
Planned WSCP Actions .
Benefit from WSCP: Supply Augmentation
Benefit from WSCP: Demand Reduction
Revised Surplus/Shortage with WSCP 0.0 0.0 0.0 0.0
% Revised Surplus/Shortage with WSCPI
·lAssessments are based on best available data at time of submitting the report and actual volumes could be different due to many factors.
'Units of measure (AF, CCF, MG) must remain consistent.
Dec
0.0
0.0
0.0
0
0.0
I ; Auto calculated
= From prior tables
= For manual input
Volumetric Unit Used': AF
Jan Feb Mar Apr May Jun3 Total
0.0 0.0 0.0 0.0 0.0 0.0 11790.0 11790.00
0.0 0.0 0.0 0.0 0.0 0.0 11790.0 11790.00
0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
0% 0%
0 0 0 0 0 0 0
0.0
0.0
0.0 0.0 0.0 0.0 0.0 0.0 0.0
1When optional monthly volumes aren't provided, verify Tables 2 and 3 use the same columns for data entry and are reflected properly in Table 4 and make sure to use those same columns to enter the benefits from Planned WSCP Actions. Please see directions on the
shortage balancing exercise in the Table Instructions. If a shortage is projected, the supplier is highly recommended to perform a monthly analysis to more accurately identify the time of shortage.
41f you enter any WSCP Benefits, then you must enter the corresponding planned Actions into Table 5.
Table 4(NP): Non-Potable Water Shortage Assessment Start Year: 2023 Volumetric Unit Used':
Jul Aug Sep Oct Nov Dec Jan Feb Mar
Antici_e_ated Unconstrained Demand: Non-Potable 0.01 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Antici_e_ated_Total Wa!er ~~~e.!.t Non-Potable 0.01 0.0 0.0 0.0 o.o 0.0 0.0 0.0
Surplus/Shortage w/o WSCP Action: Non-Potable 0.01 0.0 0.0 0.0 0.0 0.0 0.0 0.0
% Surplus/Shortage w/o WSCP Action: Non-Potable
Planned WSCP Actions4
Benefit from WSCP: Supply Augmentation
Benefit from WSCP: Demand Reduction ,_ ____ ,_ ____ ,_ ____ --+------+------+------+------+--o.ol Revised Surplus/Shortage with WSCP 0.01 0.01 0.01 0.01
% Revised Surplus/Shortage with WSCP
,1Assessments are based on best available data at time of submitting the report and actual volumes could be different due to many factors.
]Units of measure (AF, CCF, MG) must remain consistent.
0.01 O.OJ 0.01
---·----------~ ; Auto calculated
= From prior tables
: For manual input J
AF
Apr May Jun3 Total
0.0 0.0 0.0 515.0 515.00
0.0 0.0 0.0 515.0 515.0
0.0 0.0 0.0 0.0 0.0
0% 0%
0.0
0.0
o.ol o.ol o.ol o.ol
3When optional monthly volumes aren't provided, verify Tables 2 and 3 use the same columns for data entry and are reflected properly in Table 4 and make sure to use those same columns to enter the benefits from Planned WSCP Actions. Please see directions on the
shortage balancing exercise in the Table Instructions. If a shortage is projected, the supplier is highly recommended to perform a monthly analysis to more accurately identify the time of shortage.
"If you enter any WSCP Benefits, then you must enter the corresponding planned Actions into Table S. June 13, 2023, Item #7
-------. --
:Table 5: Planned Water Shortage Response Actions July 1, to June 30,
Anticipated Shortage
~ Level
'Drop-down List of
State Standard Levels (1 -
6) and Level O (No Shortage)
ACTIONS1: Demand Reduction, Supply
Augmentation, and Other Actions.
(Drop-down List)
These are the only categories that will be
accepted by the WUEdata on line submittal
tool. Select those that apply.
Add additional rows as needed
O (No Shortage) Landscape -Limit landscape irrigation to specifi
0 (No Shortage) CII -Other CII restriction or rohibition
Other -Customers must repair leaks,
O (No Shortage) breaks, and malfunctions in a timely
manner
Water Features -Restrict water use for
O (No Shortage) decorative water features, such as
fountains
0 (No Shortage) Other -Prohibit use of potable water for
washin hard surfaces
O (No Shortage) Landscape -Restrict or prohibit runoff from
landsca e irri ation
O (No Shortage) Other -Re uire automatic shut of hoses
O (No Shortage) CII -Lodging establishment must offer opt
out of linen service
O (No Shortage) CII -Restaurants may only serve water
upon re uest
O (No Shortage) Provide Rebates on Plumbing Fixtures and
Devices
O (No Shortage) Offer Water Use Surve s
O (No Shortage) Provide Rebates for Turf Re lacement
O (No Shortage) Provide Rebates for Landscape Irrigation
Efficienc
0 (No Shortage) CII -Other CII restriction or rohibition
0 (No Shortage) Landscape -Limit landscape irrigation to
s ecific times
How much is action going to When is shortage response
reduce the shortage gap? action anticipated to be
Is action (Optional) implemented2?
already being 1-------.------+------.-------1
implemented?
(Y/N) Enter Amount
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
(Drop-down
List)
Select% or
Volume Unit
Start Month
Jul
Jul
July
July
July
July
July
July
July
July
Jul
Jul
July
Jul
July
End Month
Au ust
Au ust
August
August
June
June
August
August
August
June
June
June
June
Au ust
August
NOTES: The City of Poway is not anticipating a water shortage, however, as required by EO N-7-22 and the State's emergency
Notes Section to be used only regulations, the City of Poway has implemented Level 2 mandatory demand reduction actions. The City intends to rescind Level
for clarifying details, and not 2 mandatory water use restrictions as EO N-5-23 lifted the requirement to implement mandatory Level 2 demand reduction
for listing specific actions. actions. Identified "Other CII restriction or prohibition" is as follows: The use of potable water is prohibited for the irrigation of
Actions must be entred into non-functional turf at commercial, industrial, and institutional sites; however, the use of potable water is not prohibited to the
table rows above. extent necessary to ensure the health of trees and other perennial non-turf plantings or to the extent necessary to address an
immediate health and safety need.
111 you plan Supply Augmentation Actions then you must enter WSCP Benefits from Supply Augmentation Actions into Table 4. If you plan Demand Reduction Actions then
you must enter WSCP Benefits from Demand Reduction Actions into Table 4.
211 an Action 1s planned to be implemented m multiple non-contiguous periods of the year, please make separate entries on multiple rows for the same action spanning
the different implementation periods.
7 of7 June 13, 2023, Item #7
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
June 13, 2023, Item #8
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AG EN DA REPORT City of Poway
June 13, 2023
Honorable Mayor and Members of the City Council
Tim McDermott, Interim Director of Finance �
Tim McDermott, Interim Director of Finance
(858)668-4411 or tmcdermott@poway.org
Proposed Fiscal Year 2023-24 Operating Budget
CITY COUNCIL
This report presents the Proposed Operating Budget for Fiscal Year (FY) 2023-24. The proposed
General Fund budget is balanced and maintains reserves at the levels identified in the City's General
Fund Reserve Policy. Also included with this report is the City Council-appointed Budget Review
Committee's Report of Recommendations. Finally, this report includes information regarding the
Appropriations Limit as required by California Government Code Section 7910.
Recommended Action:
It is recommended the City Council take public input, close the public hearing, receive the Budget
Review Committee Report, consider their recommendations, and adopt the Resolutions.
Discussion:
The annual budget provides the financial mechanism to carry out the City's work plan and provide
services to residents. For FY 2023-24 the proposed operating budget reflects total expenses of $111. 7
million while revenues are projected to total $123.0 million. The operating budget supports public
services such as law enforcement, fire protection, community services, street maintenance, water and
wastewater, among others.
The City is realizing the benefits of recent cost recovery and cost reduction/containment actions taken
by the City Council which positively impact the FY 2023-24 operating budget. Such actions include an
update to the City's ambulance fees in early 2022 to reflect the current cost of services provided,
thereby generating $1.8 million in additional annual cost recovery. Another action was the issuance
of pension obligation bonds in December 2021, which refinanced the City's Cal PERS unfunded accrued
pension liability, resulting in current annual budget savings of approximately $1.5 million. Another
example is the current five-year law enforcement services contract with the San Diego County Sheriffs
Department which has historically been a source of substantial annual cost increases. Under the new
contract which took effect on July 1, 2022, annual cost increases for each of the first two years of the
agreement, including FY 2023-24, are just 1.0%, with increases of just 3.5% annually for each of the
final three years, thereby substantially reducing the annual cost impact this contract has historically
had on the City's budget.
1 of 194 June 13, 2023, Item #9
Each of these changes were pursued to strengthen the long-term financial health of the City, the
benefits of which are reflected in the proposed FY 2023-24 budget. While these changes have had a
positive impact on increasing the City's financial sustainability, additional projects will be pursued
during FY 2023-24. One such project, originally planned for FY 2022-23, will include an update to the
City's indirect cost allocation plan to ensure the appropriate allocation of costs reflecting current City
operations. Once the cost allocation plan is updated, a fee study will be performed, focusing on
Development Services and Fire fees which were last updated in 2007. These actions will help ensure
the City is properly recovering the cost of services provided from those benefitting from the services,
thereby allowing City resources to be more efficiently directed towards other areas of benefit to the
community.
The City and the volunteer Landscape Maintenance District Advisory Group continue to work to
address the financial sustainability of the City's landscape maintenance districts (LMDs). It is
anticipated in FY 2023-24 options will be brought forward for City Council consideration regarding the
LMDs. If approved, a reballoting process would take place giving residents within the affected LMDs
the opportunity to vote on the proposed changes.
Over the past two years, progress has been made to reduce the General Fund's financial support of
the Poway Center for the Performing Arts (PCPA). Next fiscal year Staff will continue implementation
of the Council approved multi-faceted strategy supporting the arts, while also continuing to address
revenues and operating costs and ensuring the facility is operating as effectively and efficiently as
possible. Work is almost finished on the operational study. Future projects include a fee study and
issuance of a Request for Proposals (RFP) for a mainstage presenter.
Proposed FY 2023-24 General Fund Budget
A summary of the FY 2022-23 adopted budget and the FY 2023-24 proposed budget is shown below.
While the FY 2023-24 proposed budget reflects Net Activity of ($679,583), included therein is a
required expenditure in the approximate amount of $1.76 million for the City's share of the Los
Penasquitos Lagoon restoration project. This cost share payment was previously identified as a use
of the unassigned fund balance as it is not an ongoing component of City operations. Annual cost
share payments will be required at this level for two additional fiscal years beyond FY 2023-24. With
this cost being funded from the unassigned fund balance, the FY 2023-24 proposed General Fund
budget is balanced.
FY 2022-23 Adopted FY 2023-24 Proposed
Operating Revenues $55,943,501 $59,480,794
Non-Operating Revenues1 804,224 804,600 ------------�------------Tot a I Revenues 56 ,747,725 60,285,394
Operating Expenditures 51,877,395 55,859,231
Non-Operating Expenditures1 4,111,659 5,105,746 Total Expenditures --------5-5-,9-8-9-,0-5_4__,
l
--------6-0,-9-6 -4,-9-7-7
Net Activity2 $758,671 1 ($679,583)
1. Non-operating revenues and expenditures include Programs/Capital Projects and Transfers/Loans as reflected in
Attachment A.
2. FY 2023-24 Proposed amounts include the $1.76 million Los Penasquitos Lagoon restoration cost.
2 of 194 June 13, 2023, Item #9
General Fund Revenues
Property tax and sales tax revenues are key to the fiscal health of the General Fund, combined they
are responsible for nearly 75% of the General Fund revenues. Property tax revenues, which comprise
44% of the General Fund revenues, are projected to total $26.3 million in the General Fund, reflecting
a 5.0% increase from the current fiscal year. Though the sharp gains in home values experienced over
the past decade have now flattened over the past year, the City's property tax roll is expected to
continue to reflect solid growth from changes in ownership at sales prices that are higher than
assessed valuations, from new construction activity, and from the 2.0% annual consumer price index
adjustment applied in accordance with State law.
Sales tax revenues are projected to total $17.4 million in FY 2023-24, a 1.6% projected increase from
the current fiscal year. Sluggish economic growth and consumer sentiment affecting retail spending
are reflected in this projection, including some expected softening in the Autos & Transportation retail
category and essentially flat growth in the General Consumer Goods retail category.
Personnel Costs
Personnel costs represent approximately 33% of the proposed FY 2023-24 operating budget at a total
of $34.9 million. In addition to scheduled pay increases in accordance with the.City's labor agreements,
an additional 3.0% inflationary salary adjustment is proposed for all employee groups
(Management/Confidential, Non-Safety, Poway Firefighters' Association and Part-Time
Temporary/Seasonal) at a total estimated cost of $829,000. It is hoped this adjustment will help
support the City's ongoing efforts to retain current employees and to recruit well qualified employees
as positions become available in the organization and address the impacts of historically high inflation
that were not anticipated when the current labor agreements were negotiated.
The addition of 6.5 regular full-time equivalent positions (FTE) is proposed for FY 2023-24 at a total
estimated cost of $530,600. The following table summarizes the current and proposed authorized
staffing levels by department.
FY 2022-23 Authorized FY 2023-24 Proposed
Legislative and Administrative Services 8.00 8.00
Finance 22.50 23.00
Human Resources and Risk Management 6.00 7.00
Community Services 27.23 29.23
Development Services 26.00 26.00
Public Works 87.00 89.00
Fire 57.00 58.00 ----------'-----------. Total 233.73 I 240.23
The proposed 0.5 FTE increase in Finance would bring the existing 0.5 FTE Senior Administrative
Assistant position from half to full time. The Finance Department, which includes the Finance,
Information Technology and Customer Service divisions, is the only department in the City without a
full-time administrative support position. This will not only create more support for the Finance
Department, but also provide additional support for the internal customers the Finance Department
serves.
The proposed 1.0 FTE increase in Human Resources and Risk Management would add a Human
Resources Technician position, the cost of which is partially offset by salary savings from a prior minor
reorganization in the department. This position is necessary to fill vacancies in a timely manner, so
3 of 194 June 13, 2023, Item #9
programs and services are not impacted, and necessary duties such as benefits administration and
compliance with ever-changing employment laws are accomplished.
The proposed 2.0 FTE increase in Community Services would add two Senior Lifeguard positions with
a corresponding decrease in part-time temporary Lifeguard hours. Lifeguards have been an
increasingly challenging position to recruit for, and without lifeguards, Poway Swim Center hours and
days of operation are impacted. This will improve recruitment and retention efforts at the City's
aquatics center, create consistency in the enforcement of rules and procedures at the aquatics center,
increase safety, and support succession planning efforts by adding a career progression path for
lifeguards.
The proposed 2.0 FTE increase in Public Works would address two separate areas. First, it would
increase two 0.5 FTE Parks Maintenance Worker positions to 1.0 FTE each, thereby expanding the
City's parks, trails and open space maintenance capacity. This will also address challenges in recruiting
and retaining employees in the current part-time positions. Second, it would add a 1.0 FTE SCADA,
Electrical, Instrumentation and Controls Supervisor position to oversee and perform work on a wide
variety of critical electric and electronic control systems for the City's water and wastewater utilities.
Related to the recommendation to add this new Supervisor position is a recommendation to change
the titles and classifications of the Senior Utility Systems Technician and Utility Systems Technician to
Senior Electrical, Instrumentation and Controls Technician and Electrical, Instrumentation and
Controls Technician.
The proposed 1.0 FTE increase in Fire would add a Fire Safety Inspector to administer the
requirements of Assembly Bill 38 (AB-38) regarding inspections related to home sales and defensible
space. This position would also assist with operational permits, City facility inspections and other
related fire prevention responsibilities.
Also included for Public Works is the addition to the City of Poway Position Classification Plan the
classification of Utility Systems Mechanic Crew Leader. Staff is not requesting the addition of an FTE,
just the classification. The City will conduct a closed promotional recruitment for this position. Once
the Crew Leader position is filled through a promotion, the current FTE Senior Utility Systems
Mechanic will be underfilled by a Utility Systems Mechanic until the appropriate time to conduct a
closed promotional recruitment for the Senior Utility Systems Mechanic position.
The 1.0 FTE Management Analyst position in Legislative and Administrative Services remains
unfunded (included in the Authorized Positions count but with no associated budget) for FY 2023-24
as needs for the department continue to be evaluated.
New Programs/Expenditure Requests
The proposed FY 2023-24 budget includes only a moderate amount of new programs and
expenditures at a total cost of $576,478. They include the following.
•The replacement/repair of park amenities such as drinking fountains, basketball backboards
and light structures; park restroom internal renovations and recoating play surfaces
•Medical Director contract services (Fire Dept.)
•Video conference cameras and speakers (Fire Stations 1 and 3)
•Purchase of four power gurneys and related power lift systems for two ambulances
•Purchase of a Bobcat Skid Steer for use in street paving and maintenance
•NetFile electronic filing system for conflict of interest and campaign disclosure filing
•Replace office furniture at the Poway Swim Center
4 of 194 June 13, 2023, Item #9
General Fund Reserves
Pursuant to the General Fund Reserve Policy, the "City of Poway will maintain a General Fund reserve equivalent to 45% of budgeted annual General Fund operating expenditures." This 45% is sub-divided
into three categories: 1. Revenue Volatility Reserve (10%); 2. Expenditure Volatility Reserve (5%); and
3.Extreme Events Reserve (30%).
On April 16, 2020, the City Council authorized the appropriation of $2.0 million from the Extreme Events Reserve to fund the Poway Emergency Assistance Recovery Loan (PEARL) program to offer
short-term financial assistance to independently owned and operated local small businesses impacted by COVID-19. As repayments are received, funds are returned to the Extreme Events
Reserve. The final PEARL repayments are due in May 2026.
For FY 2023-24, $569,879 will be transferred from the General Fund to the three reserves to maintain compliance with the policy. In addition, PEARL repayments of $314,724 are projected to be received
during FY 2023-24. The transfer amount is based on net General Fund operating expenses of
approximately $52.2 million. Nearly $1.9 million in asset replacement charges included in the operating budget are excluded from the calculation, as is the $1.76 million Los Penasquitos Lagoon
restoration cost share payment.
The information below presents the reserve balances in compliance with the policy:
FY 2022-23 FY 2023-24 Change
Revenue Volatility Reserve $5,099,652 $5,221,681 $122,029 Expenditure Volatility Reserve 2,549,826 2,61 o,840 I 61,014
Extreme Events Reserve 14,333,554 15,035,114 I 701,560
Total $21,9s3,o32 I $22,867,635 $884,603
On November 16, 2021, in conjunction with authorizing the issuance of pension obligation bonds, the City Council adopted a Pension Reserve and Funding Policy to establish a Pension Reserve Fund (PRF)
to help mitigate pension costs, including any unfunded obligations that arise in the future. Contributions to the PRF may be made in an amount up to 50% of the increase in the General Fund unassigned fund balance from one year to the next. An initial contribution to the PRF in the amount
of $1,299,651 was made on June 30, 2022. The proposed budget for FY 2023-24 does not include an additional contribution to the PRF, nor any expenditures from the PRF.
As a result of many years of responsible fiscal management decisions having been made, similar to
those previously discussed in this report, the proposed FY 2023-24 budget reflects a projected General Fund unassigned fund balance, beyond the reserve balances previously mentioned, of approximately
$14.5 million atJune 30, 2024.
Capital Improvement Program
The proposed Capital Improvement Program (CIP) will be separately brought forward to the City
Council for consideration later in the fiscal year. However, there are currently 33 approved projects totaling $48 million in various stages of completion continuing to move forward. Any additional timesensitive projects that are ready to move forward will be presented to the City Council on an as
needed basis.
5 of 194 June 13, 2023, Item #9
Water and Wastewater Utilities
The proposed FY 2023-24 Water Utility Fund budget includes $37.6 million in revenues and $33.5
million in total expenditures. These amounts do not include the proceeds of a planned bond sale to
finance Phase II of the Water Infrastructure Improvement Program or the related project costs to be
funded from the bond proceeds. The bond sale is anticipated to occur in late summer 2023.
The proposed FY 2023-24 Wastewater Utility Fund budget includes $10.4 million in revenues and $10.5
million in total expenditures.
Budget Review Committee
The Budget Review Committee completed a review of the proposed FY 2023-24 budget at three
meetings held in May. Their report of recommendations is attached to this report as Attachment B.
The Committee Chair, John Couvrette, plans to participate at the public hearing to comment on the
Committee's report and respond to any questions from the City Council.
Appropriations Limit
California Government Code Section 7910 requires each local government to establish its Proposition
4 Appropriations Limit by resolution annually at a regularly scheduled meeting or a noticed special
meeting. Proposition 4 was adopted by the voters on November 6, 1979, and became Article XIIIB of
the California Constitution. The goal of this legislation was to keep real (inflation adjusted) per person
government spending within 1978-79 levels. Under Article XIIIB, known as the Gann Initiative, a
maximum amount is established for tax-funded government appropriations each fiscal year based on
the government's proceeds of taxes subject to the limitation calculation. Proceeds of taxes are
revenues such as property taxes and sales taxes and do not include other revenue sources such as
rental and franchise fees.
The City of Poway, as part of its Articles of Incorporation, established the base year Appropriations
Limit at $7,047,200 for FY 1981-82. Article XIIIB provided that the base limit be increased each year
using specified population and inflationary growth factors. For the inflationary growth factors, Article
XIIIB required the lower of the change in either the U.S. Consumer Price Index or the California Per
Capita Personal Income be used. Beginning with the FY 1990-91 Appropriations Limit, Article XIIIB was
modified by Proposition 111 and SB-88 (Chapter 60/90) to allow cities to choose: 1) their city's
population growth or the county's population growth as the population factor, and 2) the growth in
the California Per Capita Personal Income or the growth in Assessed Valuation of Nonresidential New
Construction within the city as the inflation factor. Consequently, each year the City chooses the more
beneficial of the two population and inflation measures for the Appropriations Limit calculation.
For the FY 2023-24 Appropriations Limit, the City compared the growth in San Diego County's
population from January 1, 2022 to January 1, 2023 of -0.13% to the growth in the City's population of
-0.04%. The City then compared the growth in the California Per Capita Personal Income of 4.44% to
the growth in Assessed Valuation of Nonresidential New Construction within the City of Poway of
0.12%. Choosing the growth in the City's population and the growth in the California Per Capita
Personal Income as its population and inflation factors, respectively, the City's Appropriations Limit
for FY 2023-24 is $66,238,789. The City's FY 2023-24 Appropriations Subject to Limitation is
$47,002,863, which is $19,235,926 below the Appropriations Limit. The attached Resolution
(Attachment E) establishes the City of Poway's Appropriations Limit for FY 2023-24.
6 of 194 June 13, 2023, Item #9
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
The fiscal impact is outlined throughout this report.
Public Notification:
A Notice of Public Hearing was published in the Poway News Chieftain on Thursday,June 8, 2023.
Attachments:
A.General Fund Budget Summary
B.Report of Recommendations by the Budget Review Committee
C.Resolution Approving Changes to the City of Poway Position Classification Plan and the City of
Poway Salary Schedule for Management/Confidential and Non-Safety Employees
D.Resolution Approving and Adopting the Annual Operating Budget for Fiscal year 2023-24 and
Appropriating Funds
E.Resolution Adopting an Appropriations Limit as Required by Article XIIIB of the California
Constitution for the Fiscal Year Ending June 30, 2024
F.Proposed Fiscal Year 2023-24 Operating Budget (on file with the Office of the City Clerk)
Reviewed/Approved By:
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
Ch�
City Manager
7 of 194 June 13, 2023, Item #9
June 13, 2023, Item #9FUNDS AVAILABLE Beginning Fund Balance (July 1) REVENUES Taxes & Franchises Property Tax Sales Tax Franchise Fees, TOT Fees, Permits & Services Use of Property, Grants, Other Total General Fund Revenues TOTAL FUNDS AVAILABLE EXPENDITURES Operating Expenses Legislative and Admin. Services Finance Human Resources Community Services Development Services Public Works Fire Law Enforcement Total Operating Expenses Capital Projects Programs Total Capital Projects/Programs TOTAL EXPENDITURES OTHER SOURCES/USES Reserve Funds Transfers ln/(Out) All Other Transfers ln/(Out) Other Fund Balance Activity TOTAL OTHER SOURCES/USES NET FUND ACTIVITY ENDING FUND BALANCE -2019-20 2020-21 I Actual Actual I -$7,308,113 $6. 128, 1 oo I 22,362,155 23.147.091 I 14,185,047 15,952,859 2,890,708 2,852,173 6,089,210 6,567,981 3,014,340 2,258,101 48,541,459 50,778,205 55,849,572 57,506,305 1,052,212 1,048,071 1,793,891 1,830,894 1,119,226 1,238,666 5,583,546 4,984,432 4,996,920 5,225,246 5,833,641 6,599,288 13,175,004 13,319,162 13,512,329 14,097,878 47,066,769 48,343,637 -20,120 62,886 -62,886 20.120 I 47,129,655 48,363,757 I 62,428 (558,064) (623,851) 954,661 (1,430,394) (211,744) (1,991,817) 184,853 (580,013) 2,599,301 $6,728,100 $9,321,401 I GENERAL FUND Fund Number: 1000 2021-22 2022-23 2022-23 l 2023-24 Actual1 Bu~get Estimated ___ ~dget -$9,327,401 $13,155,789 $13,155,789 $15,142,868 I I 24,264,630 24,976,187 24,988,3891 26,256,293 17,959,219 16,892,575 17,126,482 17,398,000 3,302,175 2,969,973 3,403,989 3,592,742 8,785,305 8,824,223 9,117,368 9,086,879 5,379,435 2,280,543 3,366,340 3,146,880 59,690,765 55,943,501 58,002,5681 59,480,794 69,018,166 69,099,290 · 71,158,357 74,623,662 3,322,903 802,871 756,431 813,090 6,020,810 1,817,444 2,118,743 1,938,598 2,446,639 1,151,392 1,119,813 1,284,702 10,053,029 6,901,179 7,130,637 7,560,666 11,476,570 5,372,232 5,070,286 6,486,330 11,425,107 7,401,621 7,157,317 7,281,845 26,937,363 13,494,826 14,003,003 15,324,977 14,464,720 14,935,830 14,906,188 15,169,023 86,147,141 51,877,395 52,262,418 55,859,231 627,000 20,000 20,000 -5,800 2,000 2,000 -632,800 22,000 22,000 -86,779,941 51,899,395 52,284,418 55,859,231 (1,299,651) (636,190) (1,305,600) (569,879) (139,794) (2,649,245) (2,663,529) (3,731,267) 32,357,009 -238,058 -30,917,564 (3,285,435) (3,731,071) (4,301,146) 3,828,388 758,671 1,987,079 (679,584) $13,155,789 $13,914,460 $15, 142,868 $14,463,284 1 FY 2021-22 Expenditures and Other Fund Balance Activity include approximately $32.8 million in bond proceeds and the use of bond proceeds to retire a substantial portion of the City's unfunded pension liability. 2 FY 2023-24 Net Fund Activity includes $1,760,258 in expenditures for the City's cost share payment towards the Los Penasquitos Lagoon restoration project, a portion of which is funded from the Unassigned Fund Balance. ABOUT The General Fund is the City's principal source for fire protection, law enforcement, parks and recreation, planning and engineering and other operations that are not funded by dedicated or restricted sources. The primary source of revenues for the General Fund are property taxes, sales tax, and fees for services. 8 of 194 ATTACHMENT A
June 13, 2023, Item #9Date: To: From: May 24, 2023 Honorable Mayor and Members of the City Council Budget Review Committee Subject: Committee Observations and Recommendations for Fiscal Year 2023-24 Proposed Budget Honorable Mayor and Members of the City Council, we the members of the City of Poway's Budget Review Committee (BRC), are reporting our observations, findings, and recommendations from our review of the Proposed Budget for Fiscal Year 2023-24. I. Introduction We thank the Mayor and the City Council for continuing to support a volunteer citizen Budget Review Committee. This process provides residents with the opportunity to learn more about City operations and the many components that make up the City of Poway budget. The BRC was established by the City in recognition of the importance of resident involvement and input in the development of the annual Operating Budget and Capital Improvement Program. The BRC meets each spring to review and provide guidance on the proposed budget, as well as to improve the transparency and readability of the budget document before it goes to the City Council for approval. The BRC consists of five members appointed by the Mayor with the concurrence of the City Council. Each Council member shall offer one nomination for appointment to the committee for Council consideration. Committee members shall serve staggered two-year terms and may be appointed for additional two-year terms at the discretion of the City Council. The BRC has the following duties: • With the assistance of staff, review the budget as prepared by the City Manager. • As appropriate, suggest means of improving th~ format of the budget in order that it be easily read and comprehended. • Review terminology used within the budget such that it may be easily understood by all interested readers. • Suggest areas that the City Council may wish to establish specific strategies pertaining to either revenues or expenditures. • Prepare a final written report to be presented to the City Council at the public hearing regarding the budget. The opportunity to interact with each of the Department Heads enabled us to learn the primary role of each department and the highlighted objectives for the coming year. The collaboration amongst the departments is on full display as they work together to deliver the best City services possible. As citizens of Poway, we have had the pleasure of working within the City systems and processes and have consistently experienced a reliable, predictable and pleasant interface with City staff. As the Chairman of this year's BRC, I would like to thank the BRC members whose commitment, probing questions, and thoughtful concerns, made this a successful process. Page 1 of 5 9 of 194 ATTACHMENT B
June 13, 2023, Item #9II. General Observations • The City of Poway is fiscally sound, well managed, and operates efficiently. The proposed budget continues to fully fund those quality-of-life programs and amenities that make Poway a desirable place to live. • The BRC understands that in recent years the City has faced challenges with revenues not keeping pace with rising expenditures. We commend the City Council and Staff for recent proactive measures the City has taken to address both revenues, as well as cost containment, that have proven successful. Examples of these efforts include updating ambulance fees to reflect current costs, negotiating a new five-year agreement with the San Diego County Sheriffs Department for law enforcement services, negotiating six-year labor agreements with employee organizations, as well as issuing pension obligation bonds to take advantage of historically low interest rates, substantially reducing the City's unfunded liability as it pertains to pension costs. • Utilization of new tools, including the implementation of the new permitting system, Energov, has improved efficiency by allowing for online permit submittals, online payments, as well as increased transparency to track project status, and made more information available to the public online. • As is true in the private sector, the BRC understands recruitment and retention is an ongoing challenge, not only for the City of Poway but also for other local governments throughout the region. The BRC recognizes and commends City Staffs commitment to their work; however, challenges created by recruitment, retention, and inflation are impacting the City's ability to complete programs and projects included in the Fiscal Year 2022-23 budget. The BRC knows City Management is keenly aware of these challenges and encourages the City to look comprehensively at all tools to attract and retain top talent. The good news is that by all accounts available to the BRC as citizens of Poway, the City is a great place to work. • The BRC appreciates the City of Poway is fiscally conservative and intentionally maintains a lean staff, however in reflecting upon BRC discussions with staff, the City may want to evaluate staffing in certain areas to minimize vulnerability and insure sufficient redundancy. This was a repeated theme in our meetings. Although the mantra in business of "hire slow terminate fast" is healthy -there does need to be an appropriate level of urgency in filling the open positions within the City. • Public Safety continues to remain a top priority in the City of Poway, and we are pleased to see enhanced public safety programs and expenditures included in the proposed budget. Items of note include the rollout of the Safe Poway program, as well as the inclusion of additional license plate reader technology, as well as new radar equipment to support enhanced traffic enforcement. Captain Nancy Bianco's plan of community outreach will help the Sheriff Department in leveraging the good people of Poway into the safest Poway possible. • While listening to the department presentations, the BRC recognizes the City budget continues to include funding for an increasing number of State imposed unfunded mandates. Page 2 of 5 10 of 194
June 13, 2023, Item #9• The BRC understands and supports Staff's recommendation to bring the Capital Improvement Program (CIP) forward later in Fiscal Year 2023-24. This will allow for the hiring of critical CIP positions, as well as provide an opportunity to complete already funded projects. Although the BRC stresses the importance of continuing to move forward with priority projects, the decisions must be balanced with an established source of funding for any new projects initiated. Ill. Recommendations A. Budget Readability and Accessibility: • As highlighted in last years' BRC report, the readability of the City's annual budget will be easier to digest when the revamping of the Chart of Accounts is completed. This is a significant project that is gated by the requirement of hiring a new Director of Finance. As part of the Chart of Accounts project, the City will be able to address the identified need for updated cost allocations of City operations across all departments. • Although the City was able to update the ambulance fee schedule this past year, fees related to planning, engineering, building, and fire prevention have remained the same since the mid-2000s. The BRC recommends reviewing and updating these fees to reflect current costs associated with this work be considered a priority for Fiscal Year 2023-24. • To enhance readability, the BRC recommends the inclusion of a reference on the Statement of Fund Balances to clearly indicate if amounts are inflows or outflows of resources. • To help familiarize readers with the budget document, as well as proposed personnel changes, we recommend moving the Budget Overview to the Introduction section adjacent to the Personnel Summary and the inclusion of a new section summarizing personnel changes. • The BRC understands that the Director of Finance recruitment is priority number lA as that decision will initiate a cascade of decisions throughout City operations. • The BRC appreciated staff walking committee members through how to read the budget document and how various sections of the document are connected. Since residents reading the document on line don't have the benefit of this information, we recommend staff explore creating hyperlinks within the electronic version of the budget document to assist with navigation. Alternatively, or as a compliment to the hyperlinks, perhaps staff could prepare a short on line video that walks readers through the various sections of the budget and shows how they are connected. Page 3 of 5 11 of 194
June 13, 2023, Item #9B. Revenues: • The Chart of Accounts update will allow the City to further refine revenue projections. As part of the refinement efforts, the BRC supports the concept of utilizing consultants with expertise in certain revenue streams. Just as the City utilizes a sales tax consultant to assist with accuracy in collections and budget projections, the City may want to consider a similar consultant for property taxes since these two revenue sources make up a substantial portion of the General Fund revenue. With the development projects at The Farm, on Poway Road and other projects in the City, we have to make sure we have a solid grasp on future property tax impact on city revenues. C. Expenditures: • As commented above, it has been a number of years since the City's cost allocation plan was last updated. Funds were budgeted in Fiscal Year 2022-23 to complete this project. While this project was impacted by staffing in the Finance Department, it is worth repeating that the completion of the cost allocation plan update should be a priority for Fiscal Year 2023-24 .. • As included in the General Observations section, the issue of recruitment and retention is an issue of concern for the BRC. Identifying and implementing appropriate current best practices to attract quality candidates is an ongoing required process of continuous improvement. • The BRC supports the City Manager's recommended staffing additions and the additional 3.0% inflationary salary increase proposed for all employees. The recommended additional positions, at a total cost of approximately $530,600 include the following. o Fire. Safety Inspector o Two Senior Lifeguards (conversion of four part-time temporary Lifeguard positions) o Human Resources Technician o Senior Administrative Assistant (Finance Dept.) from 0.5 FTE to 1.0 FTE o Two Park Maintenance Workers from 0.5 FTE each to 1.0 FTE each o SCADA/lnstrumentation & Controls Technician Supervisor (Utilities) • The BRC supports the City Manager's recommended plans for augmenting certain programs with the FY 2023-24 budget that directly benefit the community and residents. Such items include the following at a total estimated cost of $576,478. o NetFile Form 700 and Campaign Disclosure electronic filing platform o Aquatics office furniture o Medical Director services (Fire) o Four power gurneys and two powered loading systems for two frontline ambulances o Two virtual conference cameras/speakers (Fire Stations 1 and 3) o Drinking fountain replacement o Basketball backboards repair/replacement o Park lights structure replacement o Park restroom interior renovation o Recoat play surfacing o Purchase of a Bobcat Skid Steer (street paving/maintenance) Page4 of 5 12 of 194
June 13, 2023, Item #9• The City continues to work on the multi-year comprehensive Water Infrastructure Improvement Program. The BRC supports the critical infrastructure being constructed as part of this project. As noted by the previous BRC, we continue to encourage the City to pursue alternative funding mechanisms to lessen the financial burden on Poway ratepayers. • The BRC commends the City Council and Staff with the work being done regarding the Poway Center for the Performing Arts (PCPA). Not only is the facility being recognized as a valuable asset to the City but renegotiating the joint use agreement with Poway Unified School District (PUSD) has resulted in a significant reduction to the annual operating subsidy and insured cost sharing in future CIP projects. We look forward to seeing the results of the operational assessment, as well as the results of the request for proposals (RFP) for a mainstage presenter. Both of which have the potential to increase utilization of the facility while also increasing overall revenue to the facility, all of which contributes to the long-term financial sustainability of the facility. • The BRC is concerned about the ongoing financial challenges facing most of the City's Landscape Maintenance Districts (LMDs). The committee understands there is ongoing dialogue between the City and the Landscape Maintenance Advisory Group. If at all possible, the BRC recommends solutions that identify specific funding resources that do not result in the General Fund assuming additional costs. • As discussed, but not noted in last year's BRC report, we question the need for the expenditure for the Espola Road Median project. It has a $783,900 CIP budget-which is most likely to increase -with no source of identifiable funding to maintain the median. Considering the budget shortfalls of many of the LMD's, finances alone suggest a pause or termination on this project. The median would potentially block the unobstructed views of our surrounding mountains and would create a possible safety issue for the access and egress of the popular Blue Sky parking lot. The median would block visibility for the many left turns coming in and out of the parking lot. V. Closing The BRC would like to thank the City Council for their support of this Committee. We would also like to again thank City staff for their time preparing, presenting, and discussing the FY 2023-24 Budget. Finally, we appreciate the opportunity to serve the Ci and i~~ Andrew Cruz, Member Robert Polston, Member Page 5 of 5 13 of 194
June 13, 2023, Item #9RESOLUTION NO. 23-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, APPROVING CHANGES TO THE CITY OF POWAY POSITION CLASSIFICATION PLAN, THE CITY OF POWAY MANAGEMENT/CONFIDENTIAL SALARY SCHEDULE, THE CITY OF POWAY NON-SAFETY SALARY SCHEDULE, THE CITY OF POWAY FIREFIGHTERS' ASSOCIATION SALARY SCHEDULE AND THE PART-TIME TEMPORARY/SEASONAL WAGE SCHEDULE WHEREAS, the City of Poway is committed to providing exceptional services and programs to the Poway community; WHEREAS, the City endeavors to stay competitive in the labor market so that it may recruit and retain qualified and talented employees fundamental to providing exceptional services and programs to the Poway community; WHEREAS, the City is constantly reviewing and analyzing its organizational structure to identify the most critical needs and any areas of vulnerability in its operations; WHEREAS, the Fiscal Year 2023-24 budget includes salary adjustments and other personnel related changes focused on improving the City's organizational structure and the City's ability to compete in the local labor market; WHEREAS, the City Council approves the personnel changes reflected in the City of Poway Position Classification Plan, attached hereto as "Exhibit A", City of Poway Management/Confidential Salary Schedule attached hereto as "Exhibit B", City of Poway Non-Safety Salary Schedule attached hereto as "Exhibit C", Poway Firefighters' Association Salary Schedule attached hereto as "Exhibit D", and the Part-Time Temporary/Seasonal Wage Schedule attached hereto as "Exhibit E"; WHEREAS, the Salary Schedules include an additional 3% inflationary salary adjustment for all employee groups (Management/Confidential, Non-Safety, Poway Firefighters' Association, and Part-Time Temporary/Seasonal) and the 3% across the board increase to the Part-Time Temporary/Seasonal employee group as provided to Management/Confidential and Non-Safety employee groups; and WHEREAS, the City Council must approve new classifications added to the City of Poway Position Classification Plan. The new classification specifications, along with current classification specifications, are on file in the Human Resources & Risk Management Department and available on the City's website. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway that the City of Poway Position Classification Plan, Management/Confidential Salary Schedule, Non-Safety Salary Schedule and Memorandum of Understanding, Poway Firefighters' Association Salary Schedule and Memorandum of Understanding, Part-Time Temporary/Seasonal Wage Schedule are authorized at the beginning of the pay period that includes July 1, 2023 with the following changes: 14 of 194 ATTACHMENT C
June 13, 2023, Item #9SECTION 1: Addition of 1.0 Full-Time Equivalent (FTE) Fire Safety Inspector in the Fire Department. SECTION 2: Addition of 2.0 Full-Time Equivalent Senior Lifeguards to the City of Poway Position Classification Plan and the Non-Safety Salary Schedule at Grade 290 in the Community Services Department. SECTION 3: Addition of 1.0 Full-Time Equivalent Human Resources Technician I in the Human Resources & Risk Management Department. SECTION 4: Addition of 1.0 Full-Time Equivalent SCADA, Electrical, Instrumentation & Controls Supervisor to the City of Poway Position Classification Plan and the Management/Confidential Salary Schedule at Grade 650 in the Public Works Department. SECTION 5: An increase of .50 Full-Time Equivalent to the Senior Administrative Assistant -Confidential position in the Finance Department to make it a 1.0 Full-Time Equivalent position. SECTION 6: An increase of .50 Full'-Time Equivalent to two separate .50 Full'-Time Equivalent Part-Time, Regular Parks Maintenance Workers in the Public Works Department to make both positions 1.0 Full-Time Equivalents. SECTION 7: Addition of a Utility Systems Mechanic Crew Leader classification to the City of Poway Position Classification Plan at Grade 580 in the Public Works Department. SECTION 8: Change the titles and classifications of Utility Systems Technician and Senior Utility Systems Technician on the City of Poway Classification Plan and Non-Safety Salary Schedule to Electrical, Instrumentation & Controls Technician and Senior Electrical, Instrumentation & Controls Technician. SECTION 9: Remove the Seasonal Parks Maintenance Worker classification from the City of Poway Position Classification Plan and from the Part-Time, Temporary/Seasonal Wage Schedule. SECTION 1 O: Remove the Senior Dock Attendant from the City of Poway Classification Plan and remove the GIS Technician I and II classifications from the City of Poway Position Classification Plan and Non-Safety Salary Schedule. SECTION 11: Authorize the City Manager to enter side agreements and amend the Memorandum of Understanding with both the Poway Firefighters' Association and the Non-Safety Employee Group represented by California Teamsters, Local 9-1-1 reflecting approval of an additional inflationary increase of 3% effective the beginning of the pay period that includes July 1, 2023 and consistently reflecting the effective date for both employee bargaining groups of future negotiated salary increases to occur at the beginning of the pay period that includes July 1, 2023. II II II 15 of 191
June 13, 2023, Item #9PASSED, ADOPTED AND APPROVED at a Special Meeting of the City Council of the City of Poway, California on the 13th of June, 2023 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk Exhibit A: Exhibit B: Exhibit C: Exhibit D: Exhibit E: 16 of 194 City of Poway Position Classification Plan City of Poway Management/Confidential Salary Schedule City of Poway Non-Safety Salary Schedule (Teamsters) Poway Firefighters Association Salary Schedule Part-Time Temporary/Seasonal Wage Schedule
June 13, 2023, Item #9Classification Accountant Accounting Technician II Administrative Assistant I Administrative Assistant II Administrative Assistant Ill Aquatics Coordinator Assistant City Manager Assistant Director of Finance Operations Assistant Director of Public Works for Maintenance Operatio Assistant Director of Public Works for Utilities Assistant Engineer Assistant Planner Associate Civil Engineer Associate Planner Box Office Attendant Box Office Coordinator City Clerk City Engineer City Manager City Planner Code Compliance Officer Community Outreach Coordinator Construction Maintenance Crew Leader Construction Maintenance Supervisor Construction Maintenance Worker I Construction Maintenance Worker II Contract Specialist/Inspector Cross-Connection Specialist Customer Services Field Worker Customer Services Technician I Customer Services Technician II Deputy City Clerk Deputy Fire Chief Deputy Fire Marshal Development Services Aide Director of Community Services Director of Development Services Director of Finance Director of Human Resources and Risk Management Director of Public Works Dock Attendant Electrical, Instrumentation. and Controls Technician Engineering Inspector Engineering Technician I 17 of 194 EXHIBIT A City of Poway Position Classification Plan Classification Engineering Technician II Equipment Mechanic Executive Assistant to the City Manager --·····-·-·-" Facilities Maintenance Technician I Facilities Maintenance Technician II Finance Manager Fire Battalion Chief Fire Captain/Paramedic Fire Chief Fire Engineer/Paramedic Fire Safety Inspector Firefighter/Paramedic Fleet Maintenance Supervisor Front of House Assistant Front of House Coordinator GIS Analyst General Maintenance Worker Human Resources Technician I Human Resources Technician II Information Technology Analyst Intern Interpretive Services Coordinator Lead Customer Services Field Worker Lead Engineering Inspector Lifeguard Management Analyst Management Assistant Network and Computer Systems Administrator Network and Computer Systems Analyst Park Ranger Parks and Trails Area Manager Parks Maintenance Crew Leader Parks Maintenance Supervisor Parks Maintenance Worker I Parks Maintenance Worker II Principal Civil Engineer Principal Civil Engineer• Utilities Public Works Operations Manager Recreation Area Manager Recreation Coordinator Recreation Leader I Recreation Leader II Revenue and Operations Manager Classification Revenue and Operations Manager Revenue and Operations Supervisor SCADA, Electrical, Implementation and Controls Supervisor Senior Accountant Senior Accounting Technician Senior Administrative Assistant Senior Administrative Assistant -Confidential Senior Civil Engineer Senior Code Compliance Officer Senior Electrical, Instrumentation, and Controls Technician Senior Equipment Mechanic Senior Facilities Maintenance Technician Senior Fire Safety Inspector Senior Human Resources Analyst Senior Lifeguard Senior Management Analyst Senior Park Ranger Senior Planner Senior Utility Systems Mechanic Senior Electrical, Instrumentation, and Controls Technician Special Projects Engineer Stage Technician Stormwater Maintenance and Construction Worker I Stormwater Maintenance and Construction Worker II Technical Theater Coordinator Utilities Administrator Utility Systems Mechanic Utility Systems Mechanic Crew Leader Utility Systems Supervisor Warehouse Associate Wastewater Utilities Crew Leader Wastewater Utilities Supervisor Wastewater Utilities Worker I Wastewater Utilities Worker II Water Treatment Plant Lead Operator Water Treatment Plant Manager Water Treatment Plant Operator I Water Treatment Plant Operator II Water Treatment Plant Operator III Water Utilities Crew Leader Water Utilities Distribution Supervisor Water Utilities Worker I Water Utilities Worker II Approved ot a Special City of Poway City Council meeting on 06/13/23
June 13, 2023, Item #9Classification Accountant Accounting Technician II Administrative Assistant I Administrative Assistant II Administrative Assistant III Aquatics Coordinator Assistant City Manager Assistant Director of Finance Operations Assistant Director of Public Works for Maintenance Operation Assistant Director of Public Works for Utilities Assistant Engineer Assistant Planner Associate Civil Engineer Associate Planner Box Office Attendant Box Office Coordinator City Clerk City Engineer City Manager City Planner Code Compliance Officer Community Outreach Coordinator Construction Maintenance Crew Leader Construction Maintenance Supervisor Construction Maintenance Worker I Construction Maintenance Worker II Contract Specialist/Inspector Cross-Connection Specialist Customer Services Field Worker Customer Services Technician I Customer Services Technician II Deputy City Clerk Deputy Fire Chief Deputy Fire Marshal Development Services Aide Director of Community Services Director of Development Services Director of Finance Director of Human Resources and Risk Management Director of Public Works Dock Attendant Electrical, Instrumentation, and Controls Technician Engineering Inspector Engineering Technician I 18 of 194 City of Poway Position Classification Plan Classification Engineering Technician II Equipment Mechanic Executive Assistant to the City Manager Facilities Maintenance and Special Districts Supervisor Facilities Maintenance Technician I Facilities Maintenance Technician II Finance Manager Fire Battalion Chief Fire Captain/Paramedic Fire Chief Fire Engineer/Paramedic Fire Safety Inspector Firefighter/Paramedic Fleet Maintenance Supervisor Front of House Assistant Front of House Coordinator GJS Analyst General Maintenance Worker Human Resources Technician I Human Resources Technician II Information Technology Analyst Intern Interpretive Services Coordinator Lead Customer Services Field Worker Lead Engineering Inspector Lifeguard Management Analyst Management Assistant Network and Computer Systems Administrator Network and Computer Systems Analyst Park Ranger Parks and Trails Area Manager Parks Maintenance Crew Leader Parks Maintenance Supervisor Parks Maintenance Worker I Parks Maintenance Worker II Principal Civil Engineer Principal Civil Engineer -Utilities Public Works Operations Manager Recreation Area Manager Recreation Coordinator Recreation Leader I Recreation Leader II Revenue and Operations Manager Classification Revenue and Operations Manager Revenue and Operations Supervisor SCADA, Electrical, Implementation and Controls Supervisor Senior Accountant Senior Accounting Technician Senior Administrative Assistant Senior Administrative Assistant -Confidential Senior Civil Engineer Senior Code Compliance Officer Senior Electrical, Instrumentation, and Controls Technician Senior Equipment Mechanic Senior Facilities Maintenance Technician Senior Fire Safety Inspector Senior Human Resources Analyst Senior Lifeguard Senior Management Analyst Senior Park Ranger Senior Planner Senior Utility Systems Mechanic Senior Electrical, Instrumentation, and Controls Technician Special Projects Engineer Stage Technician Stormwater Maintenance and Construction Worker I Stormwater Maintenance and Construction Worker II Technical Theater Coordinator Utilities Administrator Utility Systems Mechanic Utility Systems Mechanic Crew Leader Utility Systems Supervisor Warehouse Associate Wastewater Utilities Crew Leader Wastewater Utilities Supervisor Wastewater Utilities Worker I Wastewater Utilities Worker II Water Treatment Plant Lead Operator Water Treatment Plant Manager Water Treatment Plant Operator I Water Treatment Plant Operator II Water Treatment Plant Operator III Water Utilities Crew Leader Water Utilities Distribution Supervisor Water Utilities Worker I Water Utilities Worker II Approved at a Special City of Poway City Council meeting on 06/13/23
June 13, 2023, Item #9EXHIBIT B City of Poway Manaaement I Confidential Salarv Schedule Effective lune 26, 2023 Classification Title I Approx. Monthly I Salarv Ranee City Manager 25,826 lr-:.-~,,.-.1 c: ... ~ .......... 6.t.Will Min• Max Min Assistant City Manager 14,147 · 19,805 81.6175 Director of Community Services 13,473 • 18,862 77.7312 Director of Development Services 13,473 · 18,862 77.7312 Director of Finance 13,473 · 18,862 77.7312 Director of Human Resources & Risk Management 13,473 · 18,862 77.7312 Director of Public Works 13,473 · 18,862 77.7312 Fire Chief 13,473 · 18,862 77.7312 Classification Title I Grade I Approx. Monthly I Step 1 Salary Range Grouo 2A Exemot At-Will Assistant Director of Public Works for Utilities 731 10,533 • 12,804 60.7674 Assistant Director of Public Works for Maintenance Operations 731 10,533 · 12,804 60.7674 Assistant Director of Finance Operations 731 10,533 · 12,804 60.7674 City Clerk 681 9,304-11,310 53.6796 City Engineer 780 11,807 · 14,352 68.1228 City Planner 731 10,533 · 12,804 60.7674 Deputy Fire Chief 780 11,807 · 14,352 68.1228 Deputy Fire Marshal 620 7,954 · 9,668 45.8892 Finance Manager 681 9,304· 11,310 53.6796 Fire Battalion Chief (not at-will/2912 hrs/yr) 570 7,030 · 8,545 40.5594 Parks and Trails Area Manager 560 6,858 · 8,336 39.5701 Principal Civil Engineer 731 10,533 • 12,804 60.7674 Principal Civil Engineer• Utilities 731 10,533 · 12,804 60.7674 Public Works Operations Manager 681 9,304 · 11,310 53.6796 Recreation Area Manager 560 6,858 · 8,336 39.5701 Recreation Area Manager (Y·Rated) 681 9,304 · 11.310 53.6796 Revenue and Operations Manager 681 9,304 · 11,310 53.6796 Water Treatment Plant Manaf?:er 681 9,304 · 11,310 53.6796 Grouo 2B Exemot Accountant 481 5,645 · 6,863 32.5690 Associate Civil Engineer 602 7,696 • 9,355 44.4027 Associate Planner 521 6,256 • 7,604 36.0948 Community Outreach Coordinator 571 7,078 • 8,603 40.8381 Deputy City Clerk 571 7,078 · 8,603 40.8381 GIS Analyst 531 6,412 • 7,794 36.9972 Information Technology Analyst 531 6,412 • 7,794 36.9972 Management Analyst 531 6,412 • 7,794 36.9972 Network and Computer Systems Analyst 550 6,691 · 8,133 38.6050 Network and Computer Systems Administrator 631 8,208 · 9,977 47.3596 Revenue and Operations Supervisor 571 7,078 · 8,603 40.8381 Senior Accountant 561 6,905 · 8,394 39.8420 Senior Civil Engineer 682 9,402 · 11,429 54.2479 Senior Code Compliance Officer 501 5,954 · 7,238 34.3556 Senior Fire Safety Inspector 541 6,573 · 7,989 37.9221 Senior Human Resources Analyst 571 7,078 · 8,603 40.8381 Senior Management Analyst 571 7,078 · 8,603 40.8381 Senior Planner 581 7,255 · 8,819 41.8591 Special Projects Engineer 571 7,078 · 8,603 40.8381 Utilities Administrator 631 8,208 · 9,977 47.3596 Water Utilities Distribution Supervisor 640 8,356 · 10,157 48.2123 Group 3 Non-Exempt Assistant Engineer 531 6,412 · 7,794 36.9972 Assistant Planner 491 5,809 · 7,061 33.5176 Code Compliance Officer 461 5,394 · 6,557 31.1245 Construction Maintenance Supervisor 501 5,954 · 7,238 34.3556 Facilities Maintenance and Special Districts Supervisor 501 5,954 • 7,238 34.3556 Fire Safety Inspector 461 5,394 • 6,557 31.1245 Fleet Maintenance Supervisor 521 6,256 • 7,604 36.0948 Management Assistant 491 5,809 • 7,061 33.5176 Parks Maintenance Supervisor 480 5,629 • 6,842 32.4770 5CADA, Electrical, and Implementation Controls Supervisor 650 8,565 -10,411 49.4176 Senior Accounting Technician 460 5,358 • 6,512 30.9120 Utility Systems Supervisor 650 8,565 · 10,411 49.4176 Wastewater Utilities Supervisor 620 7,954 • 9,668 45.8892 Group 4 Non-Exempt Accounting Technician II 360 4,185 • 5,087 24.1484 Administrative Assistant Ill 331 3,913 • 4,756 22.5782 Executive Assistant to the City Manager 451 5,263 • 6,397 30.3653 Human Resources Technician I 412 4,768 · 5,795 27.5094 Human Resources Technician II 451 5,263 • 6,397 30.3653 Senior Administrative Assistant• Confidential 380 4,397 · 5,345 25.3709 19 of 194 Hourly I Step 2 I Step 3 I 63.8055 66.9959 63.8055 66.9959 63.8055 66.9959 56.3636 59.1818 71.5289 75.1053 63.8055 66.9959 71.5289 75.1053 48.1837 50.5928 56.3636 59.1818 42.5873 44.7167 41.5486 43.6261 63.8055 66.9959 63.8055 66.9959 56.3636 59.1818 41.5486 43.6261 56.3636 59.1818 56.3636 59.1818 56.3636 59.1818 34.1973 35.9072 46.6227 48.9537 37.8980 39.7938 42.8781 45.0230 42.8781 45.0230 38.8454 40.7886 38.8454 40.7886 38.8454 40.7886 40.5356 42.5627 49.7256 52.2128 42.8781 45.0230 41.8323 43.9248 56.9602 59.8084 36.0718 37.8763 39.8166 41.8083 42.8781 45.0230 42.8781 45.0230 43.9500 46.1486 42.8781 45.0230 49.7256 52.2128 50.6230 53.1541 38.8454 40.7886 35.1920 36.9526 32.6793 34.3141 36.0718 37.8763 36.0718 37.8763 32.6793 34.3141 37.8980 39.7938 35.1920 36.9526 34.1010 35.8065 51.8885 54.4829 32.4578 34.0811 51.8885 54.4829 48.1837 50.5928 25.3558 26.6237 23.7062 24.8921 31.8823 33.4771 28.8837 30.3286 31.8823 33.4771 26.6397 27.9720 Step 4 I 70.3457 70.3457 70.3457 62.1409 78.8606 70.3457 78.8606 53.1225 62.1409 46.9525 45.8074 70.3457 70.3457 62.1409 45.8074 62.1409 62.1409 62.1409 37.7025 51.4015 41.7829 47.2734 47.2734 42.8274 42.8274 42.8274 44.6897 54.8227 47.2734 46.1204 62.7986 39.7695 43.8981 47.2734 47.2734 48.4551 47.2734 54.8227 55.8119 42.8274 38.7995 36.0292 39.7695 39.7695 36.0292 41.7829 38.7995 37.5959 57.2071 35.7842 57.2071 53.1225 27.9549 26.1364 35.1504 31.8445 35.1504 29.3697 Max 114.2644 108.8233 108.8233 108.8233 108.8233 108.8233 108.8233 Step S 73.8724 73.8724 73.8724 65.2517 82.8037 73.8724 82.8037 55.7786 65.2517 49.3002 48.0977 73.8724 73.8724 65.2517 48.0977 65.2517 65.2517 65.2517 39.5960 53.9715 43.8730 49.6382 49.6382 44.9698 44.9698 44.9698 46.9239 57.5651 49.6382 48.4275 65.9386 41.7589 46.0940 49.6382 49.6382 50.8792 49.6382 57.5651 58.6024 44.9698 40.7404 37.8314 41.7589 41.7589 37.8314 43.8730 40.7404 39.4754 60.0674 37.5732 60.0674 55.7786 29.3526 27.4437 36.9087 33.4375 36.9087 30.8382 Appro,'Cd al a special City of Poway Cit)' Cow,cil mccling on 6/1 J/2023
June 13, 2023, Item #9Classification Title (In alphabetical order) Administrative Assistant I Administrative Assistant II Administrative Assistant Ill Aquatics Coordinator Box Office Coordinator Construction Maintenance Crew Leader Construction Maintenance Worker I Construction Maintenance Worker II Contract Specialist/Inspector Cross-Connection Specialist Customer Services Field Worker Customer Services Technician I Customer Services Technician II Development Services Aide Electrical, Instrumentation, and Controls Technician Engineering Inspector Engineering Technician I Engineering Technician II Equipment Mechanic Facilities Maintenance Technician I Facilities Maintenance Technician II Front of House Coordinator Interpretive Services Coordinator Lead Customer Services Field Worker Lead Engineering Inspector Park Ranger Parks Maintenance Crew Leader Parks Maintenance Worker I Parks Maintenance Worker II Recreation Coordinator Recreation Leader I Senior Administrative Assistant Senior Electrical, Instrumentation, and Controls Technician Senior Equipment Mechanic Senior Facilities Maintenance Technician Senior Lifeguard Senior Park Ranger Senior Utility Systems Mechanic Stormwater Maintenance and Construction Worker I Stormwater Maintenance and Construction Worker II Technical Theater Coordinator Utility Systems Mechanic Utility Systems Mechanic Crew Leader Warehouse Associate Wastewater Utilities Crew Leader Wastewater Utilities Worker I Wastewater Utilities Worker II Water Treatment Plant Lead Operator Water Treatment Plant Operator I Water Treatment Plant Operator II Water Treatment Plant Operator Ill Water Utilities Crew Leader Water Utilities Worker I Water Utilities Worker II 20 of 194 EXHIBIT C City of Poway Non-Safety Salary Schedule Effective June 26, 2023 I ~rad I Approx. I Salary Range 240 3, 112 -3,783 270 3,351 -4,073 330 3,886 -4,724 320 3,792 -4,609 320 3,792 -4,609 390 4,507 - 5.478 290 3,521 -4,280 330 3,886 -4,724 460 5,358 -6,512 500 5,914-7,188 430 4,975 - 6,047 291 3,525 -4,285 332 3,917 -4,761 240 3, 112 -3,783 520 6,213 -7,552 470 5.492 - 6,675 430 4,975 -6,047 470 5.492 - 6,675 400 4,620 -5,615 330 3,886 -4,724 370 4,290 -5,214 320 3,792 -4,609 320 3,792 -4,609 470 5.492 -6,675 550 6,691 -8,133 270 3,351 -4,073 390 4,507 -5,478 290 3,521 -4,280 330 3,886 -4,724 320 3,792 -4,609 210 2,890 -3,512 370 4,290 -5,214 580 7,206 -8,758 452 5,278 - 6.415 430 4,975 - 6,047 290 3,521 -4,280 290 3,521 -4,280 560 6,858 -8,336 290 3,521 -4,280 330 3,886 -4,724 320 3,792 -4,609 520 6,213 - 7,552 580 7,206 -8,758 370 4,290-5,214 500 5,914-7,188 390 4,507 -5.478 430 4,975 -6,047 610 7,760 -9.432 420 4,854-5,900 470 5.492 -6,675 520 6,213 - 7,552 520 6,213 -7,552 400 4,620 - 5,615 430 4,975 -6,047 Step 1 I 17.9558 19.3364 22.4242 21.8772 21.8772 26.0052 20.3152 22.4242 30.9120 34.1212 28.7049 20.3393 22.5993 17.9558 35.8486 31.6849 28.7049 31.6849 26.6553 22.4242 24.7521 21.8772 21.8772 31.6849 38.6050 19.3364 26.0052 20.3152 22.4242 21.8772 16.6737 24.7521 41.5733 30.4525 28.7049 20.3152 20.3152 39.5701 20.3152 22.4242 21.8772 35.8486 41.5733 24.7521 34.1212 26.0052 28.7049 44.7699 28.0048 31.6849 35.8486 35.8486 26.6553 28.7049 Step 2 I Step 31 Step 41 Step 5 18.8535 19.7965 20.7859 21.8250 20.3032 21.3186 22.3841 23.5031 23.5457 24.7232 25.9587 27.2564 22.9714 24.1202 25.3255 26.5916 22.9714 24.1202 25.3255 26.5916 27.3057 28.6713 30.1040 31.6091 21.3311 22.3979 23.5173 24.6929 23.5457 24.7232 25.9587 27.2564 32.4578 34.0811 35.7842 37.5732 35.8273 37.6186 39.4995 41.4745 30.1404 31.6477 33.2292 34.8904 21.3566 22.4241 23.5454 24.7225 23.7293 24.9158 26.1616 27.4696 18,8535 19.7965 20.7859 21.8250 37.6412 39.5236 41.4989 43.5734 33.2693 34.9331 36.6789 38.5126 30.1404 31.6477 33.2292 34.8904 33.2693 34.9331 36.6789 38.5126 27.9883 29.3881 30.8566 32.3993 23.5457 24.7232 25.9587 27.2564 25.9899 27.2898 28.6534 30.0860 22.9714 24.1202 25.3255 26.5916 22.9714 24.1202 25.3255 26.5916 33.2693 34.9331 36,6789 38.5126 40.5356 42.5627 44.6897 46.9239 20.3032 21.3186 22.3841 23.5031 27.3057 28.6713 30.1040 31.6091 21.3311 22.3979 23.5173 24.6929 23.5457 24.7232 25.9587 27.2564 22.9714 24.1202 25.3255 26.5916 17.5074 18.3829 19.3018 20.2667 25.9899 27.2898 28.6534 30.0860 43.6520 45.8346 48.1263 50.5326 31.9751 33.5738 35.2525 37.0152 30.1404 31.6477 33.2292 34.8904 21.3311 22.3979 23.5173 24,6929 21.3311 22.3979 23.5173 24.6929 41.5486 43.6261 45.8074 48.0977 21.3311 22.3979 23.5173 24.6929 23.5457 24.7232 25.9587 27.2564 22.9714 24.1202 25.3255 26.5916 37.6412 39.5236 41.4989 43.5734 43.6520 45.8346 48.1263 50.5326 25.9899 27.2898 28.6534 30.0860 35.8273 37.6186 39.4995 41.4745 27.3057 28.6713 30.1040 31.6091 30.1404 31.6477 33.2292 34.8904 47.0085 49.3589 51.8268 54.4182 29.4050 30.8753 32.4190 34.0400 33.2693 34.9331 36.6789 38.5126 37.6412 39.5236 41.4989 43.5734 37.6412 39.5236 41.4989 43.5734 27.9883 29.3881 30.8566 32.3993 30.1404 31.6477 33.2292 34.8904 Approved at a special City of Poway City Council meeting on 6/13/2023
June 13, 2023, Item #9I POSITION Fire Captain/Paramedic Approx. Biweekly (hourly x 112) Hourly (112 hours) Hourly (80 hours) Approx. Monthly Fire Enoineer/Paramedic Approx. Biweekly (hourly x 112) Hourly (112 hours) Hourly (80 hours) Approx. Monthly Firefiohter/Paramedic Approx. Biweekly (hourly x 112) Hourly (112 hours) Hourly (80 hours) Approx. Monthly 21 of 194 EXHIBIT D CITY OF POWAY POWAY FIREFIGHTERS' ASSOCIATION (PFA) SALARY SCHEDULE EFFECTIVE JUNE 26, 2023 ISALARY RANGE 1030 II 1 II 2 II 4,193 4,403 37.4399 39.3115 52.4154 55.0366 9,085 9,540 1020 I 1 I 2 I 3,594 3,774 32.0894 33.6932 44.9244 47.1708 7,787 8,176 1010 I 1 I 2 I 3,380 3,548 30.1748 31.6827 42.2435 44.3555 7,322 7,688 I STEPS I 3 II 4 II 5 4,623 4,854 5,097 41.2768 43.3415 45.5075 57.7879 60.6769 63.7104 10,017 10,518 11,043 3 I 4 I 5 3,962 4,160 4,368 35.3775 37.1467 39.0040 49.5286 52.0043 54.6056 8,585 9,014 9,465 3 I 4 I 5 3,726 3,912 4,108 33.2667 34.9300 36.6760 46.5722 48.9013 51.3462 8,073 8,476 8,900 Approved at a special City of Poway City Council meeting on 6/13/2023
June 13, 2023, Item #9Classification Title (In alphabetical order) Box Office Attendant Dock Attendant Front of House Assistant General Maintenance Worker I Intern Lifeguard Recreation Leader I Recreation Leader II Stage Technician 22 of 194 EXHIBIT E City of Poway Part-Time Temporary/Seasonal Wage Schedule Effective June 26, 2023 I Grade I Step 1 I Step 2 260 18.8648 19.8080 210 16.6737 17.5074 260 18.8648 19.8080 220 17.0905 17.9451 240 17.9558 18.8535 240 17.9558 18.8535 210 16.6737 17.5074 240 17.9558 18.8535 290 20.3152 21.3311 I Step 3 I Step 4 I Step 5 20.7985 21.8383 22.9302 18.3829 19.3018 20.2667 20.7985 21.8383 22.9302 18.8423 19.7845 20.7737 19.7965 20.7859 21.8250 19.7965 20.7859 21.8250 18.3829 19.3018 20.2667 19.7965 20.7859 21.8250 22.3979 23.5173 24.6929 Approved at a special City of Poway City Council meeting on 6/13/2023
June 13, 2023, Item #9RESOLUTION NO. 23-A RESOLUTION OF THE CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR AGENCY TO THE POWAY REDEVELOPMENT AGENCY OF THE CITY OF POWAY, CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2023-24 AND APPROPRIATING FUNDS WHEREAS, the City Council of the City of Poway has considered the proposed Fiscal Year (FY) 2023-24 Operating Budget and noticed the public hearings relative to its adoption for June 13, 2023; and WHEREAS, following duly given notice, the City Council of the City of Poway did hold such public hearing, receiving, considering and evaluating all public comments. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: That certain documents now on file in the Office of the City Clerk of the City of Poway titled "City of Poway, California Proposed FY 2023-24 Operating Budget" (Budget), as amended if necessary, is hereby adopted as the FY 2023-24 Operating Budget for the City of Poway along with the adjustments, if any, determined by the City Council as set forth in the minutes of the Council meeting of June 13, 2023. SECTION 2: That the estimated revenues for FY 2023-24 as shown in the Budget are hereby adopted. SECTION 3: That the requested expenditures for FY 2023-24 as shown in the Budget are hereby appropriated to the fund, department, or division for which they are designated, and such appropriations shall not be increased except as provided herein. SECTION 4: That the legal level of budgetary control is the fund level. Budgets may not be exceeded at the fund level without appropriate authorization by the City Council except as provided for herein. SECTION 5: That the City Manager may delegate any of the authority provided them under this Resolution. SECTION 6: That the City Manager is authorized to make such changes in department operating and program budget totals during FY 2023-24 as may be, from time to time, deemed desirable and necessary in order to meet the City's needs in amounts not to exceed $100,000 per adjustment. SECTION 7: That the City Manager may authorize all transfers of funds from account to account within any department. SECTION 8: That the City Manager may authorize transfers of funds between departments within the same fund as may be necessary. 23 of 194 ATTACHMENT D
June 13, 2023, Item #9SECTION 9: That the City Manager is authorized to continue all appropriations for encumbrances outstanding as of June 30, 2023 into FY 2023-24 as may be necessary. SECTION 1 O: That the City Manager is authorized to carry forward and appropriate unencumbered balances remaining at June 30, 2023 into FY 2023-24 as may be necessary. SECTION 11: That all appropriations in the Capital Improvement Program, Programs and grants in the operating budget remaining unspent at June 13, 2023 are hereby carried forward and appropriated to FY 2023-24 unless otherwise determined to have lapsed. SECTION 12: That the City Manager is authorized to temporarily over-staff positions for succession planning purposes as may be necessary. SECTION 13: That the City Manager is authorized to increase the budget for under-filled positions to the approved position level as may be necessary. SECTION 14: That the City Manager is authorized to increase the budget for a specific purpose when there are offsetting unbudgeted revenues designated for said purpose. SECTION 15: That the City Manager is authorized to increase the estimated budget for the City of Poway's share of the San Diego Metro Industrial Waste Control Program and Penasquitos Sewer System based on the City's actual share of costs. SECTION 16: The Capital Improvement Program projects of the City of Poway are in conformance with the City of Poway Comprehensive Plan (General Plan) as governed by Section 65402 of the California Government Code. PASSED, APPROVED AND ADOPTED at a Special Meeting of the City Council of the City of Poway, California on the 13th day of June, 2023 by the following vote, to wit: AYES: NOES: ABSTAINED: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 24 of 194
June 13, 2023, Item #9RESOLUTION NO. 23-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR ENDING JUNE 30, 2024 WHEREAS, the Gann initiative or Proposition 4 hereby referred to as Article XIIIB of the Constitution of the State of California, was passed by the people; WHEREAS, Article XIIIB mandated an appropriations limit on various units of government, including the City of Poway; WHEREAS, the limit has been calculated by the Finance Department of the City of Poway using current guidelines provided by the League of California Cities; and WHEREAS, the City Council of the City of Poway desires to formally adopt that appropriations limit for the City of Poway. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: In accordance with Article XIIIB of the Constitution of the State of California, the appropriations limit for the City of Poway for Fiscal Year 2023-24 is $66,238,789. PASSED, APPROVED AND ADOPTED at a Special Meeting of the City Council of the City of Poway, California on the 13th day of June, 2023 by the following vote, to wit: AYES: NOES: ABSTAINED: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Carrie Gallagher, CMC, City Clerk 25 of 194 ATTACHMENT E
Iron Mountain Trail
PROPOSED FY 2023-24 OPERATING BUDGET
CITY OF POWAY, CALIFORNIA
ATTACHMENT F
26 of 194 June 13, 2023, Item #9
This page intentionally left blank
27 of 194 June 13, 2023, Item #9
CITY OF POWAY
CITY COUNCIL
Steve Vaus, Mayor
Caylin Frank, Deputy Mayor
Peter De Hoff
Brian Pepin
Vacant
The City Council also sits as:
Housing Authority
Planning Commission
Public Financing Authority
Successor Agency to the
Poway Redevelopment Agency
28 of 194 June 13, 2023, Item #9
This page intentionally left blank
29 of 194 June 13, 2023, Item #9
CITY OF POWAY
BUDGET REVIEW COMMITTEE
John Couvrette, Chair
Chris Pikus, Vice Chair
Andrew Cruz
Robert Polston
Jared Wilson
Prepared by:
Finance Department
30 of 194 June 13, 2023, Item #9
This page intentionally left blank
31 of 194 June 13, 2023, Item #9
CITY OF POWAY
DIRECTORY OF CITY OFFICIALS
CITY MANAGER
Chris Hazeltine
ASSISTANT CITY MANAGER
Wendy Kaserman
CITY ATTORNEY
Alan Fenstermacher
CITY CLERK
Carrie Gallagher
INTERIM DIRECTOR OF FINANCE
Tim McDermott
DIRECTOR OF HUMAN RESOURCES &
RISK MANAGEMENT
Jodene Dunphy
DIRECTOR OF COMMUNITY SERVICES
Audrey Denham
DIRECTOR OF DEVELOPMENT SERVICES
Bob Manis
DIRECTOR OF PUBLIC WORKS
Eric Heidemann
FIRE CHIEF
Jeff Chumbley
SHERIFF’S CAPTAIN
SAN DIEGO COUNTY SHERIFF’S DEPARTMENT
Nancy Blanco
32 of 194 June 13, 2023, Item #9
This page intentionally left blank
33 of 194 June 13, 2023, Item #9
TABLE OF CONTENTS
INTRODUCTION
City Manager’s Letter of Transmittal ...................................................................................................................... i
Budget Team .......................................................................................................................................................... vii
About the City of Poway ......................................................................................................................................... ix
City Organization Chart .......................................................................................................................................... xi
Authorized Positions ............................................................................................................................................ xiii
Overview ................................................................................................................................................................ xxi
OPERATING BUDGET
Statement of Fund Balances ................................................................................................................................ 1
General Fund .......................................................................................................................................................... 2
Capital Improvement Fund ................................................................................................................................... 3
Revenue Volatility Reserve Fund .......................................................................................................................... 4
Expenditure Volatility Reserve Fund ................................................................................................................... 5
Extreme Events Reserve Fund .............................................................................................................................. 6
Pension Reserve Fund ........................................................................................................................................... 7
Streets Funds ......................................................................................................................................................... 8
Drainage & Stormwater Funds ............................................................................................................................ 9
Grant Funds ......................................................................................................................................................... 10
Developer Contribution/Mitigation Funds ........................................................................................................ 11
Special Assessment District Funds ................................................................................................................... 12
Other Assessment Funds ................................................................................................................................... 13
Debt Service Funds ............................................................................................................................................. 14
Water Utility Funds ............................................................................................................................................. 15
Wastewater Utility Funds ................................................................................................................................... 16
Capital Replacement Funds ............................................................................................................................... 17
Trust Funds .......................................................................................................................................................... 18
City Housing Funds ............................................................................................................................................. 19
Transfers by Fund Group ................................................................................................................................... 20
Debt Management ............................................................................................................................................... 21
Program Budgets ................................................................................................................................................. 23
Summary of Revenues & Expenditures
Revenues by Fund Summary ........................................................................................................................ 25
Operating Revenues by Division Summary ................................................................................................. 27
Operating Budget by Fund Expenditure Summary .................................................................................... 29
Operating Budget Expenditure Summary ................................................................................................... 31
LEGISLATIVE & ADMINISTRATIVE DEPARTMENT 33
Organization Chart .............................................................................................................................................. 35
Summary ............................................................................................................................................................... 37
City Council ........................................................................................................................................................... 38
City Clerk ............................................................................................................................................................... 39
34 of 194 June 13, 2023, Item #9
City Attorney ......................................................................................................................................................... 40
City Manager ......................................................................................................................................................... 41
Economic Development ...................................................................................................................................... 42
FINANCE DEPARTMENT 43
Organization Chart. .............................................................................................................................................. 45
Summary ............................................................................................................................................................... 47
Director of Finance ............................................................................................................................................... 48
Finance ................................................................................................................................................................... 49
Customer Services ................................................................................................................................................ 50
Information Technology ...................................................................................................................................... 51
General Support Services .................................................................................................................................... 52
Capital Equipment Replacement ........................................................................................................................ 53
HUMAN RESOURCES & RISK MANAGEMENT DEPARTMENT 55
Organization Chart ............................................................................................................................................... 57
Summary ............................................................................................................................................................... 59
Director of Human Resources & Risk ................................................................................................................ 60
Human Resources ................................................................................................................................................ 61
Risk Management ................................................................................................................................................. 62
COMMUNITY SERVICES DEPARTMENT 63
Organization Chart ............................................................................................................................................... 65
Summary ............................................................................................................................................................... 67
Director of Community Services ........................................................................................................................ 68
Recreation ............................................................................................................................................................. 69
Lake Operations ................................................................................................................................................... 70
Aquatics ................................................................................................................................................................. 71
Poway Center for the Performing Arts .............................................................................................................. 73
Old Poway Park ..................................................................................................................................................... 75
Library .................................................................................................................................................................... 74
Interpretive Services ............................................................................................................................................ 75
Community Park ................................................................................................................................................... 76
DEVELOPMENT SERVICES DEPARTMENT 77
Organization Chart ............................................................................................................................................... 79
Summary ............................................................................................................................................................... 81
Director of Development Services ..................................................................................................................... 83
Planning ................................................................................................................................................................. 85
Building & Safety Inspection ............................................................................................................................... 84
Capital Projects Engineering ............................................................................................................................... 85
Land Development Engineering ......................................................................................................................... 86
Engineering Inspection ........................................................................................................................................ 87
Traffic Engineering ............................................................................................................................................... 88
Stormwater Management ................................................................................................................................... 89
Housing Authority & Programs .......................................................................................................................... 90
35 of 194 June 13, 2023, Item #9
PUBLIC WORKS DEPARTMENT 91
Organization Chart ............................................................................................................................................... 93
Summary ............................................................................................................................................................... 97
Director of Public Works ...................................................................................................................................... 98
Utility Systems Operation & Maintenance ........................................................................................................ 99
Water Supply, Treatment & Storage ................................................................................................................ 100
Water Transmission & Distribution ................................................................................................................. 101
Wastewater Pumping & Disposal ..................................................................................................................... 102
Wastewater Collection & Maintenance ........................................................................................................... 103
Reclaimed Water Supply & Storage ................................................................................................................. 104
Maintenance & Operations ............................................................................................................................... 105
Streets Maintenance .......................................................................................................................................... 106
Stormwater & Flood Control ............................................................................................................................. 107
Vehicle & Equipment Maintenance .................................................................................................................. 108
Parks, Trails & Landscape Maintenance .......................................................................................................... 109
Facilities Maintenance ....................................................................................................................................... 110
Special Districts ................................................................................................................................................... 111
FIRE DEPARTMENT 113
Organization Chart ............................................................................................................................................. 115
Summary ............................................................................................................................................................. 117
Fire Administration ............................................................................................................................................ 118
Fire Suppression ................................................................................................................................................. 119
Fire Prevention ................................................................................................................................................... 120
Paramedics .......................................................................................................................................................... 121
LAW ENFORCEMENT DEPARTMENT 123
Organization Chart ............................................................................................................................................. 125
Summary ............................................................................................................................................................. 127
Law Enforcement ............................................................................................................................................... 128
Appendix
Resolution Adopting the Budget ...................................................................................................................... 129
Resolution Adopting an Appropriations Limit ............................................................................................... 131
36 of 194 June 13, 2023, Item #9
This page intentionally left blank
37 of 194 June 13, 2023, Item #9
38 of 194June 13, 2023, Item #9STEVE VAUS, Mayor CA YUN FRANK, Deputy Mayor PETER DE HOFF, Councilmember BRIAN PEPIN, Councilmember June 13, 2023 CITY OF POWAY Honorable Mayor, Members of the City Council and residents: As I celebrate my fourth year as City Manager of Poway, I continue to be honored to lead this special organization and am pleased to present the City of Poway's proposed Fiscal Year 2023-24 operating budget. The annual budget provides the financial mechanism to carry out the City's work plan and provide services to residents. This letter shares the framework in which the budget was developed and highlights new requests for next fiscal year. The proposed budget balances the City's long-standing tradition of fiscal conservatism while also acknowledging the need for strategic investment in both the workforce as well as specific programs and projects, all of which directly contribute to the high quality of life and services the City provides to our residents. Several factors influenced the development of the Fiscal Year 2023-24 budget. We continue to reap the financial benefits of City Council leadership on updating the ambulance fees, approving the issuance of pension obligation bonds, executing six-year labor agreements, and entering into a new five-year agreement with the San Diego County Sheriffs Department for law enforcement services. Global economic issues we all hear about in the news are having an impact at the local level. These include rising inflation rates, continuing supply chain issues resulting in increased costs and contributing to delays to purchases and projects. The City is experiencing first-hand the challenges of a tight labor market. Poway competes with other cities, special districts, and in some cases the private sector to retain our staff, as well as to recruit new employees. Despite the economic factors described above, thanks to many years of responsible budgeting practices, the City's proactive approach to setting aside substantial reserves, as well as long term planning for the funding of capital projects, building repair and maintenance, and vehicle and equipment replacement, the City is in very good fin~ncial health. Based on the City's strong financial position, the City is in the enviable position of being able to use the budget as an opportunity to enhance the exceptional services and programs we take great pride in providing to the community. As described in more detail in the following sections, there are recommendations to fund items that are forward facing and will directly enhance Poway's quality of life, while other items are more behind the scenes but are still essential to maintaining the level of service Poway residents have come to expect. One notable change from prior years' budgets is for Fiscal Year 2023-24, the proposed Capital Improvement Program (CIP) will be brought forward to the City Council for consideration later in the fiscal year. This is being done strategically for several reasons. As previously mentioned, the City is well aware of the challenges in recruiting and retaining top talent. Unfortunately, over the past several months we have lost key staff members in the Finance and Development Services Departments. The City Hall Located at 13325 Civic Center Drive Mailing Address: P.O. Box 789, Poway, California 92074-0789 www.poway.org
39 of 194June 13, 2023, Item #9Budget Transmittal, June 13, 2023 Page 2 City has a newly promoted City Engineer, and is actively working to fill the Director of Finance position, as well as the Principal Engineer position that oversees the CIP program. Once these positions are filled, staff will work together to bring forward recommendations for the new CIP program. While staff may not be presenting the City Council with a new CIP program at this time, based on previously approved projects, we still have approximately $48M in approved projects that are at various stages of completion, these will all continue to move forward. If there are time sensitive new CIP projects that cannot wait until a comprehensive CIP program is brought forward for City Council consideration, those items will be presented on an as-needed basis. As a baseline for Fiscal Year 2023-24, the City is projecting General Fund revenues for the current fiscal year to exceed budget by approximately $2M. That trend is projected to continue into Fiscal Year 2023-24. Staff is budgeting General Fund revenues at $59,480,794, which is a substantial increase over the adopted Fiscal Year 2022-23 budget. The increase is due to strong property and sales tax revenues, as well as increases to the other three major revenue categories for the General Fund: Franchise Fees/Transient Occupancy Tax, Fees, Permits & Services, and Use of Property, Grants, Other. These revenues, combined with the City ending Fiscal Year 2021-22 and projecting to end Fiscal Year 2022-23 with excess funds due to revenues exceeding expenditures, give me great confidence in recommending strategic expenditures for Fiscal Year 2023-24. Prior to addressing new operating expenditures, I would be remiss to not touch upon projects included in the current fiscal year's workplan that staff was unable to complete. Notably are the update to the indirect cost allocation plan, updating the City's Chart of Accounts, and reviewing and updating Development Services and Fire plan review, inspection, and permitting fees. These projects were impacted by vacancies in the organization. As City Manager, I take every employee departure very seriously. Starting at the City Council level through me and continuing to the City's executive team, we strive to create an organizational culture people want to be a part of. We understand compensation is only one factor current and potential employees consider when making employment decisions. Despite these efforts, employees have left for reasons that make sense to them be that promotional opportunities, opportunities closer to home and in some cases opportunities to work 100% remotely which as a public facing organization, we simply cannot offer. Where possible we are committed to being nimble and creative to keep employees and attract new hires. The indirect cost allocation plan, update to the Chart of Accounts, and fee review and update will be carried forward into Fiscal Year 2023-24. My goal is to make these priority projects as soon as specific positions are filled. We understand these projects directly impact the General Fund, as well as the City's enterprise funds (water and wastewater in particular). As I was evaluating new budget requests from the departments, I was again reminded about the pride we take in our work for the City and being good fiscal stewards. Our department heads were thoughtful in their requests and brought forward only those items that would directly or indirectly assist them in delivering quality services and programs to the City. In terms of new program requests, staff is recommending replacement/repair of several items residents regularly use including drinking fountains, basketball backboards, park light structure replacement, park restroom internal renovations and recoating play surfaces. For the Fire Department, staff is requesting funding for Medical Director services. These had previously been provided free of charge through the County. We were recently notified beginning July 1, the City will
40 of 194June 13, 2023, Item #9Budget Transmittal, June 13, 2023 Page 3 need to contract for these essential services. Additionally, we are recommending the purchase of four new power gurneys and related hardware for ambulances. This will not only create a better experience for patients but will also protect Fire personnel from injuries. Continuing to maintain City streets remains a high priority, the proposed budget includes the replacement of Bobcat Skid Steer used by the Streets Division as part of the street paving and maintenance program. Internally, and less visible to the public, the proposed budget also includes the addition of new software for the City Clerk's Office to streamline mandatory financial reporting for elected officials, staff, committee members, and City Council candidates by moving away from a paper driven process. Staff is also recommending funding for equipment to provide video conferencing capabilities at Fire Stations 1 and 3. The budget includes funds to replace office furniture at the Poway Swim Center. This was not included as part of the 2018 renovation and has become necessary. Fundamental to City operations are our employees. Without staff we cannot maintain our parks or streets, review development projects, home remodels, and tenant improvements, issue business certificates, offer recreational programming, deliver safe drinking water, or respond to fires and medical emergencies. These examples represent a portion of the work staff does daily to deliver services and programs to our residents. Staffing issues have and continue to impact the City's ability to do its job. With that reality in mind, once I realized the strength of the City's financial position going into Fiscal Year 2023-24 and the solid year end numbers for the past two fiscal years, I thought it was critical to evaluate employee compensation. While the six-year labor agreements negotiated in 2021 provide stability and predictability for the City and employees, there have been significant economic changes since adoption of the agreements. Notably, inflation has increased at a rate far beyond what was contemplated during labor negotiations. For that reason, I am recommending a 3% inflationary salary adjustment for next fiscal year. This is in addition to salary adjustments previously approved in the Memoranda of Understanding (MOUs) with the Teamsters Local 911 and the Poway Firefighters Association, as well as the unrepresented Management/Confidential employee group. I believe this is a significant statement demonstrating the City's commitment to its employees who are vital to our work. I am hopeful this decision will not only influence employees to stay with the City of Poway, but also make our compensation more competitive and encourage job seekers to apply for jobs with the City. While compensation is important, it is also our responsibility to look critically at our organizational structure and identify needs and/or areas where the City's lean by design approach to staffing is potentially creating areas of vulnerability. Looking at the organization through that lens and consulting with the City's department directors, I am recommending funding be approved for 6.5 new Full-Time Equivalents (FTEs). I do not make this recommendation lightly. I understand this is growing the government and creating new ongoing costs for the City. Below is a list of the recommended positions by department with a brief explanation. Collectively the costs of these positions for Fiscal Year 2023-24 are approximately $530K. Community Services 2 FTE Senior Lifeguards -Lifeguards have been an increasingly challenging position to recruit for and without lifeguards Poway Swim Center hours and days of operation are impacted. With the creation of a new senior lifeguard job classification and the funding of two positions, the City is hoping to create a career progression path for lifeguards, as well as full time benefitted positions we anticipate will be attractive to more experienced lifeguards. The cost of the new positions is partially offset by a reduction in part-time temporary funding for regular lifeguards.
41 of 194June 13, 2023, Item #9Budget Transmittal, June 13, 2023 Page4 Finance Department 0.5 FTE Confidential Senior Administrative Assistant -The Finance Department is the only City department without a full-time administrative support position. The recommendation is to take the current 0.5 FTE to a 1 FTE position. This will not only create more support for the Finance Department, but also additional support for all of the internal customers the Finance Department serves. Fire Safety Department 1 FTE Fire Inspector -This position will be involved in the implementation and administration of the requirements of Assembly Bill (AB 38) which deals with inspections related to home sales and defensible space. Additionally, the position will be responsible for administering the annual defensible space notification requirements and follow up compliance actions. Human Resources & Risk Management 1 FTE Human Resources Technician -Recruitments and on-boarding employees are monopolizing much of the Human Resources & Risk Management Department's time. This position will create capacity for the Department to also work on other critical tasks related to policies, training and employee development, and benefit administration. Public Works 2 FTE Parks Maintenance Workers (from 0.5 FTE to 1.0 FTE each) -Poway prides itself on our parks, trails, and open spaces. This request is also one that will expand capacity and enhance the City's current parks maintenance program. Similar to the request for the two full-time benefitted senior lifeguards, we anticipate full time positions with benefits will be more attractive to job seekers than part-time positions. 1 FTE SCADA, Instrumentation, and Controls Supervisor -Essential to the City's water operations are highly technical positions requiring both computer programming skills, as well as knowledge of electrical systems. These are specialized positions and the City competes with special districts for employees with these skill sets. Again, to create an opportunity for career growth and progression, the proposed budget includes funds for a new supervisor position to directly oversee this area of water operations. As noted earlier in this letter, the City Council will only consider adoption of the Fiscal Year 2023-24 Operating Budget at the June 13, 2023, City Council meeting. Staff will bring forward a new CIP program later in Fiscal Year 2023-24. Current CIP projects will continue to move forward. There are two ongoing projects that I want to highlight. Staff continues work on the largest set of capital projects in the City's history with the Water Infrastructure Improvement Program ('Water Program"). The Water Program is comprised of the Clearwell Bypass, the Clearwell Replacement, and the San Diego County Water Authority (SDCWA) Treated Water Connection projects. The goal of these projects is to improve the reliability, redundancy, and resiliency of Poway's water system, helping ensure this foundational element of life continues to be available to our community safely and on demand. These projects continue Poway's tradition of proactive planning to ensure our community is taken care of for generations. The Clearwell Bypass project was completed under budget in Fiscal Year 2022-23. Preparation for the Clearwell Replacement project is underway. Staff anticipates bringing forward the contract for the Clearwell
42 of 194June 13, 2023, Item #9Budget Transmittal, June 13, 2023 Page 5 Replacement Project in early Fiscal Year 2023-24. The Public Works and Finance Departments are also working closely preparing for the next series of debt issuance for the Water Program. In Fiscal Year 2023-24 Poway families can look forward to a brand-new Upper Lake Poway Playground. The City Council recently approved additional funding for the project which will include new themed play structures designed for people of all abilities and multiple age groups to enjoy. The redesign includes expansive shade structures allowing for extended enjoyment of the new play structures. The City was fortunate to receive grant funding through the State that offsets approximately $208K of the costs of this $1.8M project. In recent years, there have been ongoing discussions about the long-term financial sustainability of the Landscape Maintenance Districts (LMDs). The resident Landscape Maintenance District Advisory Group recently presented information to the City Council. The City Council adopted the City funded landscape master plan which is envisioned to be a valuable tool in any future reballoting efforts. The City Council also approved funding for improvements to two entryways into the LMDs to demonstrate how the landscape master plan could be used in the future to improve the LMDs should additional funding be approved. It is anticipated work for a new reballoting effort will begin in Fall 2023 with balloting potentially happening in Spring 2024. The City greatly appreciates the ongoing work of the Landscape Maintenance Advisory Group to work with the City and their neighbors to work toward addressing both funding and maintenance issues in the LMDs. I'm pleased to report a significant amount of work has also been done related to the Poway Center for the Performing Arts (PCPA). In 2021, the City Council committed to keeping the PCPA under City control. Later that year, the City Council approved a multi-faceted approach to addressing concerns about revenues and expenditures, agreements with user groups, management of the facility and overall facility utilization. In Fiscal Year 2022-23, with financial assistance from The McCarthy Family Foundation, the City completed a fundraising feasibility study. City staff also successfully renegotiated the Joint Use Agreement with Poway Unified School District that improves cost sharing on both operating expenses and for the first time has PUSD cost sharing in major capital projects. Staff is currently wrapping up work with a consultant with theater experience who is evaluating PCPA operations to ensure the facility is effectively and efficiently operating. The consultant's findings will be presented at an upcoming City Council meeting. In Fiscal Year 2023-24, additional projects to be completed include a fee study as well as the issuance of a Request for Proposals (RFP) for a mainstage presenter at the PCPA. On the capital side, on the same night the City Council will be considering adoption of the Fiscal Year 2023-24 budget, staff will be requesting an award of contract for the design of multiple building maintenance related projects at the PCPA. Following conclusion of the design work, construction projects will start to be incorporated into the CIP for Fiscal Year 2024-25. The older adult program is flourishing at the Mickey Cafagna Community Center. During the pandemic, the City was approached by the Board of the former Poway Senior Center (now Friends of Poway Seniors) about taking over older adult programming when the new community center opened. Coming out of the pandemic, it took a little while longer than expected to get programming to the level the City, the Friends of Poway Seniors, and program participants wanted it. However, in the last six to nine months, through the strong partnership between the City and the Friends of Poway Seniors, we have added staff to support this programming. We offer a wide array of classes and activities, and the lunch program has more participants than it had even before the pandemic and closure of the former Poway Senior Center. We look forward to continuing to grow the program and offering more classes, activities, and services in the near future.
43 of 194June 13, 2023, Item #9Budget Transmittal, June 13, 2023 Page 6 I have had the opportunity to work for three other cities in my career. None compares to the City of Poway. From the City Council to our front-line employees, we all share a deep commitment to public service that is demonstrated every day. The proposed Fiscal Year 2023-24 budget reflects this commitment through continued funding for existing programs and services, including the contract with the San Diego County Sheriffs Department which keeps Poway the safest city in the County. The commitment is further reflected through the proposed staff recommendations targeted toward enhancing services and programs while also strategically investing in the City's workforce to insure we continue to have high quality staff to perform the essential functions of city government. I would also like to thank the Budget Review Committee members for their support with the Fiscal Year 2023-24 operating budget. Sincerely,
BUDGET TEAM
Tim McDermott, Interim Director of Finance
Brad Rosen, Assistant Director of Finance Operations
Mehrnoush Jamshidi, Finance Manager
Nicole Roesler, Revenue and Operations Manager
Elsie Koyama, Sr. Accountant
Mark Sarmiento, IT Analyst
Matt McSpadden, IT GIS Analyst
Jenny Paglinawan, Sr. Administrative Assistant
Chris Hazeltine, City Manager
Wendy Kaserman, Assistant City Manager
Jodene Dunphy, Director of Human Resources & Risk Management
Audrey Denham, Director of Community Services
Bob Manis, Director of Development Services
Eric Heidemann, Director of Public Works
Jeff Chumbley, Fire Chief
Nancy Blanco, Sheriff Captain
Carrie Gallagher, City Clerk
Carol Legg, Executive Assistant to the City Manager
Ellis Webster, Deputy City Clerk
Kate Weihe, Management Analyst
Marissa Reza-Pham, Human Resources Technician II
Yvonne Mannion, Sr. Administrative Assistant
Katie O’Reilly, Acting Recreation Area Manager
Allie Margis, Recreation Area Manager
Belinda Romero, Recreation Area Manager
Carrie Sanchez, Recreation Area Manager
Mike Varga, Recreation Area Manager
Roger Morrison, Sr. Management Analyst
Karen Tansey, Management Analyst
Jacqueline Navarro, Administrative Assistant III
Delia Ulloa, Administrative Assistant II
Tracy Beach, City Engineer
Marie Sanders, Sr. Management Analyst
Darian Demerjian, Management Analyst
Shadi Sami, Principal Civil Engineer for Utilities
Alisa Nichols, Utilities Administrator
Danielle McIntosh, Sr. Management Analyst
Patty Fish, Sr. Administrative Assistant
Brian Mitchell, Deputy Fire Chief
Ray Fried, Fire Battalion Chief
Rodney Ortiz, Fire Battalion Chief
Jesus Chuy Ramirez, Fire Battalion Chief
Jenna Stein, Sr. Management Analyst
Kristin Holden, Sr. Administrative Assistant FINANCE BUDGET PREPARERS DEPARTMENT HEADS 44 of 194 June 13, 2023, Item #9
THANK YOU
to our staff who assisted with
the development of this
budget.
This page intentionally left blank
45 of 194 June 13, 2023, Item #9
Poway at a Glance
Nickname
The City in the Country
Population
50,000
Size
39.4 square miles
Community
Lowest overall crime rates of incorporated
cities in San Diego County since 1981, and one
of the overall lowest in the state.
Unique Characteristics
•Over half of Poway is preserved as
dedicated open space
•78 miles of trails
About Poway
The City of Poway incorporated in December
1980 as a full-service, general law city and
operates under the Council/Manager form
of government. It is located in northeast San
Diego County.
“The City in the Country” is known for it’s
popular hiking destinations and community
events, but the City also offers a diverse range
of housing options, an outstanding school
district, and a thriving business park.
City Government
The City Council is comprised of five members elected to serve for four-year overlapping terms. The mayor and
four councilmembers are accountable to the residents of Poway for all services and programs provided by the
City. The City Council is the City’s policy-making body, taking action on all legislative matters involving the
approval and adoption of all City ordinances, resolutions, contracts, and matters requiring policy decision and
leadership. The City Manager, appointed by the City Council, serves as the City’s chief executive officer and
manages the day-to- day operations of City departments.
46 of 194 June 13, 2023, Item #9
Espol<1 Rd
State
Poway Rd
This page intentionally left blank
City of Poway
FY 2023-24 Operating Budget
x
47 of 194 June 13, 2023, Item #9
Law
Enforcement*City Clerk
Finance
CITY ORGANIZATION CHART
CITY OF POWAY
Residents
City Council
(Planning Commission/Housing
Authority)
City Manager City Attorney
Assistant City
Manager
Economic
Development
FireDevelopment
Services
Community
Services Public Works
Council
Committees
Successor
Agency to the
Redevelopment
Agency
48 of 194 June 13, 2023, Item #9
---------1 I I
I I
I I
I I
I I '---------..
.-------. I I
I I
I I
I I . ________ J
* The City contracts with San Diego County Sheriff's Department for law enforcement services.
----.
I
I
I I '---------·
This page intentionally left blank
49 of 194 June 13, 2023, Item #9
2021-22 Actual 2022-23 Actual 2023-24 Budget
Legislative & Administrative Department
City Clerk
City Clerk 1.00 1.00 1.00
Deputy City Clerk 0.00 1.00 1.00
Records Technician 1.00 0.00 0.00
Senior Administrative Assistant 1.00 1.00 1.00
Total 3.00 3.00 3.00
City Manager's Office
City Manager 1.00 1.00 1.00
Assistant City Manager 1.00 1.00 1.00
Economic Development Administrator 1.00 0.00 0.00
Community Outreach Coordinator 1.00 1.00 1.00
Management Analyst1 1.00 1.00 1.00
Executive Assistant to the City Manager 1.00 1.00 1.00
Total 6.00 5.00 5.00
Finance Department
Director
Director of Finance 1.00 1.00 1.00
Senior Administrative Assistant - Confidential 0.75 0.50 1.00
Total 1.75 1.50 2.00
Finance
Finance Manager 1.00 1.00 1.00
Senior Accountant 1.00 1.00 1.00
Accountant 1.00 1.00 1.00
Senior Accounting Technician 1.00 2.00 2.00
Accounting Technician II 1.00 1.00 1.00
Total 5.00 6.00 6.00
Customer Services
Revenue and Operations Manager 1.00 1.00 1.00
Lead Customer Services Field Worker 1.00 1.00 1.00
Customer Services Field Worker 3.00 3.00 3.00
Revenue and Operations Supervisor 0.00 1.00 1.00
Lead Customer Services Technician 1.00 0.00 0.00
Customer Services Technician II 3.00 3.00 3.00
Total 9.00 9.00 9.00
AUTHORIZED POSITIONS
Summary by Department
50 of 194 June 13, 2023, Item #9
2021-22 Actual 2022-23 Actual 2023-24 Budget
AUTHORIZED POSITIONS
Summary by Department
Information Technology
Assistant Director of Finance Operations 1.00 1.00 1.00
Network and Computer Systems Administrator 1.00 1.00 1.00
Network and Computer Systems Analyst 0.00 1.00 1.00
Geographic Information Systems Analyst 1.00 1.00 1.00
Information Technology Analyst 2.00 2.00 2.00
Total 5.00 6.00 6.00
Human Resources & Risk Management Department
Director
Director of Human Resources and Risk Management 1.00 1.00 1.00
Senior Administrative Assistant - Confidential 1.00 1.00 1.00
Total 2.00 2.00 2.00
Human Resources
Senior Human Resources Analyst 1.00 1.00 1.00
Management Analyst 0.00 1.00 1.00
Human Resources Technician II 2.00 1.00 1.00
Human Resources Technician I 0.00 0.00 1.00
Total 3.00 3.00 4.00
Risk Management
Senior Management Analyst2 1.00 1.00 1.00
Total 1.00 1.00 1.00
Community Services Department
Director
Director of Community Services 1.00 1.00 1.00
Senior Management Analyst 1.00 1.00 1.00
Management Analyst 0.00 1.00 1.00
Management Assistant 1.00 0.00 0.00
Administrative Assistant III3 1.50 1.50 1.50
Total 4.50 4.50 4.50
Recreation
Recreation Coordinator 1.00 1.00 1.00
Recreation Leader I 0.48 0.48 0.48
Total 1.48 1.48 1.48
51 of 194 June 13, 2023, Item #9
2021-22 Actual 2022-23 Actual 2023-24 Budget
AUTHORIZED POSITIONS
Summary by Department
Lake Operations
Recreation Area Manager 1.00 1.00 1.00
Recreation Coordinator 1.00 1.00 1.00
Senior Park Ranger 2.00 2.00 2.00
Park Ranger 0.00 2.00 2.00
Total 4.00 6.00 6.00
Aquatics
Recreation Area Manager 1.00 1.00 1.00
Aquatics Coordinator 1.00 1.00 1.00
Senior Lifeguard 0.00 0.00 2.00
Total 2.00 2.00 4.00
Performing Arts Center
Recreation Area Manager 1.00 1.00 1.00
Box Office Coordinator 0.50 0.75 0.75
Front of House Coordinator 1.00 0.75 0.75
Technical Theater Coordinator 2.00 2.00 2.00
Administrative Assistant III 0.00 0.50 0.50
Administrative Assistant II 0.50 0.00 0.00
Total 5.00 5.00 5.00
Old Poway Park
Recreation Area Manager 1.00 1.00 1.00
Recreation Coordinator 1.00 1.00 1.00
Park Ranger 0.00 0.75 0.75
Total 2.00 2.75 2.75
Interpretive Services
Interpretive Services Coordinator 0.00 1.00 1.00
Recreation Coordinator 1.00 0.00 0.00
Park Ranger 0.48 0.50 0.50
Total 1.48 1.50 1.50
Community Park
Recreation Area Manager 1.00 1.00 1.00
Recreation Coordinator 1.00 2.00 2.00
Administrative Assistant II 0.66 1.00 1.00
Total 2.66 4.00 4.00
52 of 194 June 13, 2023, Item #9
2021-22 Actual 2022-23 Actual 2023-24 Budget
AUTHORIZED POSITIONS
Summary by Department
Development Services Department
Director
Director of Development Services 1.00 1.00 1.00
Senior Management Analyst 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00
Senior Administrative Assistant 1.00 1.00 1.00
Administrative Assistant III 2.00 2.00 2.00
Total 6.00 6.00 6.00
Planning
City Planner 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00
Associate Planner 2.00 2.00 2.00
Assistant Planner 1.00 1.00 1.00
Senior Code Compliance Officer 0.00 1.00 1.00
Code Compliance Officer 2.00 1.00 1.00
Development Services Aide 0.50 1.00 1.00
Total 7.50 8.00 8.00
Capital Improvement Projects Engineering
Principal Civil Engineer 0.00 1.00 1.00
Senior Civil Engineer 1.00 0.00 0.00
Associate Civil Engineer 2.00 2.00 2.00
Special Projects Engineer 1.00 1.00 1.00
Total 4.00 4.00 4.00
Land Development Engineering
City Engineer 1.00 1.00 1.00
Senior Civil Engineer 1.00 1.00 1.00
Associate Civil Engineer4 1.00 1.00 1.00
Assistant Engineer 1.00 1.00 1.00
Engineering Technician II5 0.00 1.00 1.00
Engineering Technician I 1.00 0.00 0.00
Total 5.00 5.00 5.00
Engineering Inspection
Lead Engineering Inspector 1.00 1.00 1.00
Engineering Inspector 2.00 2.00 2.00
Total 3.00 3.00 3.00
53 of 194 June 13, 2023, Item #9
2021-22 Actual 2022-23 Actual 2023-24 Budget
AUTHORIZED POSITIONS
Summary by Department
Public Works Department
Director
Director of Public Works 1.00 1.00 1.00
Senior Management Analyst2 1.00 1.00 1.00
Senior Administrative Assistant - Confidential 1.00 1.00 1.00
Total 3.00 3.00 3.00
Maintenance Operations
Assistant Director of Public Works for Maintenance Operations 1.00 1.00 1.00
Public Works Operations Manager 1.00 1.00 1.00
Senior Management Analyst 1.00 1.00 1.00
Warehouse Associate 1.00 1.00 1.00
Administrative Assistant III 2.00 2.00 2.00
Total 6.00 6.00 6.00
Facilities Maintenance
Facilities Maintenance and Special Districts Supervisor 1.00 1.00 1.00
Contract Specialist/Inspector 1.00 1.00 1.00
Senior Facilities Maintenance Technician6 1.00 1.00 1.00
Facilities Maintenance Technician II 1.00 1.00 1.00
Total 4.00 4.00 4.00
Vehicle & Equipment Maintenance
Fleet Maintenance Supervisor 1.00 1.00 1.00
Senior Equipment Mechanic7 2.00 2.00 2.00
Total 3.00 3.00 3.00
Landscape Maintenance Districts
Contract Specialist/Inspector 1.00 1.00 1.00
Total 1.00 1.00 1.00
Park, Trail, & Landscape Maintenance
Parks and Trails Area Manager 1.00 1.00 1.00
Parks Maintenance Supervisor 0.00 2.00 2.00
Senior Parks Maintenance Crew Leader 2.00 0.00 0.00
Parks Maintenance Crew Leader 1.00 1.00 1.00
Parks Maintenance Worker II8 5.00 5.00 5.00
Parks Maintenance Worker I 5.00 5.00 6.00
Total 14.00 14.00 15.00
54 of 194 June 13, 2023, Item #9
2021-22 Actual 2022-23 Actual 2023-24 Budget
AUTHORIZED POSITIONS
Summary by Department
Street Maintenance
Construction Maintenance Supervisor 1.00 1.00 1.00
Construction Maintenance Crew Leader 2.00 2.00 2.00
Construction Maintenance Worker II9 4.00 4.00 4.00
Construction Maintenance Worker I 2.00 2.00 2.00
Total 9.00 9.00 9.00
Stormwater & Flood Control
Construction Maintenance Supervisor 1.00 1.00 1.00
Construction Maintenance Crew Leader 1.00 1.00 1.00
Stormwater Maintenance and Construction Worker II10 3.00 3.00 3.00
Stormwater Maintenance and Construction Worker I 1.00 1.00 1.00
Total 6.00 6.00 6.00
Utility Systems Operations & Maintenance
Assistant Director of Public Works for Utilities 1.00 1.00 1.00
SCADA, Electrical, Instrumentation and Controls Supervisor 0.00 0.00 1.00
Utility Systems Supervisor 1.00 1.00 1.00
Utilities Administrator 1.00 1.00 1.00
Senior Electrical, Instrumentation, and Controls Technician 0.00 0.00 2.00
Senior Utility Systems Technician 2.00 2.00 0.00
Senior Management Analyst2 1.00 1.00 1.00
Utility Systems Mechanic Crew Lead11 0.00 0.00 1.00
Senior Utility Systems Mechanic12 1.00 1.00 1.00
Utility Systems Mechanic 3.00 3.00 2.00
Senior Administrative Assistant 1.00 1.00 1.00
Total 11.00 11.00 12.00
Reclaimed Water
Cross-Connection Specialist 1.00 1.00 1.00
Total 1.00 1.00 1.00
Wastewater Collection
Wastewater Utilities Supervisor 1.00 1.00 1.00
Wastewater Utilities Crew Leader 2.00 2.00 2.00
Wastewater Utilities Worker II 2.00 2.00 2.00
Wastewater Utilities Worker I 2.00 2.00 2.00
Total 7.00 7.00 7.00
55 of 194 June 13, 2023, Item #9
2021-22 Actual 2022-23 Actual 2023-24 Budget
AUTHORIZED POSITIONS
Summary by Department
Water Transmission/Distribution
Water Utilities Distribution Supervisor 1.00 1.00 1.00
Water Utilities Crew Leader 2.00 2.00 2.00
Cross-Connection Specialist 1.00 1.00 1.00
Water Utilities Worker II13 3.00 3.00 3.00
Water Utilities Worker I 4.00 4.00 4.00
Total 11.00 11.00 11.00
Water Supply, Treatment, Storage
Principal Civil Engineer - Utilities 1.00 1.00 1.00
Water Treatment Plant Manager 1.00 1.00 1.00
Water Treatment Plant Lead Operator14 0.00 1.00 1.00
Water Treatment Plant Operator III15 9.00 8.00 8.00
Total 11.00 11.00 11.00
Fire Department
Director
Fire Chief 1.00 1.00 1.00
Deputy Fire Chief 0.00 0.00 1.00
Senior Management Analyst 1.00 1.00 1.00
Senior Administrative Assistant - Confidential 1.00 1.00 1.00
Total 3.00 3.00 4.00
Fire Suppression
Fire Battalion Chief 3.00 3.00 3.00
Fire Captain/Paramedic 12.00 12.00 12.00
Fire Engineer/Paramedic 12.00 12.00 12.00
Firefighter/Paramedic 24.00 24.00 24.00
Total 51.00 51.00 51.00
Fire Prevention
Deputy Fire Chief 1.00 1.00 0.00
Deputy Fire Marshal 0.00 1.00 1.00
Senior Fire Safety Inspector 1.00 1.00 1.00
Fire Safety Inspector 1.00 0.00 1.00
Total 3.00 3.00 3.00
City of Poway FY 2023-24 Operating Budget
xix
56 of 194 June 13, 2023, Item #9
2021-22 Actual 2022-23 Actual 2023-24 Budget
AUTHORIZED POSITIONS
Summary by Department
Citywide Full-time Equivalent Employees
Legislative & Administrative Services 9.00 8.00 8.00
Finance 20.75 22.50 23.00
Human Resources & Risk Management 6.00 6.00 7.00
Community Services 23.12 27.23 29.23
Development Services 25.50 26.00 26.00
Public Works 87.00 87.00 89.00
Fire 57.00 57.00 58.00
Total 228.37 233.73 240.23
1. Position unfunded since Fiscal Year 2020-21.
2. Position underfilled at the Management Analyst level.
3. One position underfilled at the Administrative Assistant II level.
4. Position underfilled at the Assistant Engineer level.
5. Flexibly staffed position.
6. Position underfilled at the Facilities Technician I level.
7. One position underfilled at the Equipment Mechanic level.
8. One position underfilled at the Parks Maintenance Worker I level.
9. Four positions underfilled at the Construction Maintenance Worker I level.
10. Two positions underfilled at the Stormwater Maintenance and Construction Worker I level.
11. One position underfilled at the Senior Utilities Systems Mechanic level.
12. One position underfilled at the Utility Systems Mechanic level.
13. One position underfilled at the Water Utilities Worker I level.
14. One position underfilled at the Water Treatment Plant Operator III level.
15. Two positions underfilled at the Water Treatment Plant Operator II level, and two positions
underfilled at the Water Treatment Plant Operator III level.
City of Poway FY 2023-24 Operating Budget
xx
57 of 194 June 13, 2023, Item #9
BUDGET OVERVIEW
The City’s operating budget for Fiscal Year 2023-24 totals $111.7 million. The operating
budget covers the day-to-day costs of providing services for fire protection, law enforcement,
parks and recreation services, streets, and water, wastewater, drainage and stormwater
utilities. Also included in this amount are various special programs and debt service costs.
Budget Schedule
The City’s fiscal year begins July 1 and ends June 30 the following calendar year. Halfway
through each fiscal year, staff begin preparing the following fiscal year’s budget. The
proposed budget is developed, then presented to the City Council for review and approval
in June.
Funds of the Budget
The City uses a fund accounting system, which segregates revenues and expenditures by
specific activity. Under this system, the funding source determines how the money can be
spent. The General Fund is the City’s principal funding source for fire protection, law
enforcement, parks and recreation, planning and engineering, and other operations that are
not paid for by dedicated or restricted sources. Enterprise Funds are used to separately
account for operations that are self-supporting. For these funds, costs are fully recovered
from user charges, which may only be used to support that service, such as water or
wastewater. Special Revenue Funds are used to account for activities paid for by dedicated
revenue sources with specific limitations, such as gas tax, which must be spent on street
maintenance. Finally, other funds used by the City include Trust Funds, Reserve Funds, and
Internal Service Funds. A description of each fund type is provided in the budget’s fund
schedules (pages 1-31) which show each fund’s fiscal year beginning balance, projected
revenues, budgeted expenditures, transfers to other funds, and projected year-end balance.
December Budget planning begins
January Review and update of current fiscal year budget
projections
February/ Departments prepare and submit budget requests
March
April Review and compile draft budget
April/May Present draft budget to City Council appointed Budget
Review Committee
June City Council budget review and approval
58 of 194 June 13, 2023, Item #9
Understanding the Budget
The operating budget is broken down into six departments. Departments are further broken
down into divisions, such as Fire Suppression, or Parks, Trails & Landscape Maintenance, and
finally by expenditure category, such as Professional/Contract Services.
For each department and its respective divisions, the budget reports proposed expenditures
for Fiscal Year 2023-24, the prior four years of budgeted or actual expenditures, and provides
a description of the division.
59 of 194 June 13, 2023, Item #9
FUND SUMMARY
Beginning Balance+ Sources (revenues & transfers) -Uses (expenditures &
transfers)= Projected Year-End Balance
FUND DETAIL
Beginning Balance + Sources (Revenues) - Expenditures by
Department Operating Budgets & Capital Projects and
Transfers/Loans = Projected Year-End Balance
' REVENUE
Grouped by Fund and
broken down by type (account)
[ ' EXPENDITURES
• • OPERATING CAPITAL
]
EXPENDITURES PROJECTS
BY FUND . Streets
•
. Drainage . Government
Buildings
OPERATING . Parks & Open
DEPARTMENTS Space . Water & Sewer
•
System
Improvement
City Staffing
For Fiscal Year 2023-24, the budget authorizes 240.23 full-time equivalent positions to staff
the City. Included in this total is the addition of 6.5 full-time equivalent positions in order to
meet specific identified needs for the community and organization, and which are discussed
in more detail in the City Manager’s Letter of Transmittal (pages i-vi). A summary of the
authorized positions by department is shown in the “Authorized Positions” schedule (pages
xiii-xx). The department operating budget pages present the organization charts and
positions assigned to each division.
Salary and benefit costs account for roughly 33% of total operating expenditures. This
percentage would typically be greater except the City contracts for law enforcement services
with the San Diego County Sheriff’s Department. The City's employee classifications and
salary ranges can be found in the Salary and Wage Schedules on the City’s website.
General Fund
The General Fund has a balanced budget for Fiscal Year 2023-24. The General Fund makes
up just over half of the City’s overall operating budget at $55.9 million. Operating costs for
fire protection and law enforcement make up roughly 50% of all General Fund expenditures.
An additional $5.1 million in transfers of General Fund resources to other funds for debt
service and other purposes bring the total use of General Fund resources to $61.0 million.
Included in these amounts is a $1.76 million payment for the City’s Fiscal Year 2023-24 cost
share towards the restoration of the Los Penasquitos Lagoon. While this amount is included
in the operating budget, it is not considered a City operational cost, and the Unassigned Fund
Balance has previously been identified as the funding source for this payment. A breakdown
of General Fund expenditures is shown below.
Fiscal Year 2023-24 General Fund Expenditures
60 of 194 June 13, 2023, Item #9
Law Enforcement
$15.2M I 25%
Community Services+
Parks Maintenance
$ll.2M I 18%
$15.3M I 25%
Fire Department
Non-operating (Debt;
Other Transfers) Public Works
$3.6M I 6% $5.lM I 8 %
$6.SM I 11%
Development
Services & Hous ing
$4.0M 17%
General/Adm in.
The General Fund receives its money for operations primarily from sales tax, property tax,
and fees for services. For Fiscal Year 2023-24, total General Fund revenues are projected at
$60.3 million. Property tax and sales tax combined comprise 73% of General Fund revenues.
The City receives approximately 21.1% of the base 1% property taxes levy collected by the
County Assessor. The remainder of property taxes generated in the City goes to schools, the
County, and special districts. The City receives 1.0% of the 7.75% sales tax rate in Poway. The
City’s portion of the sales tax rate has remained the same since it was originally adopted in
1980. The balance primarily goes to the State and County. A breakdown of General Fund
revenues is shown below.
Fiscal Year 2023-24 General Fund Revenues
Utilities
City-provided water and wastewater services are supported entirely by customers’ bills.
Rates support necessary operational expenditures, the purchase and treatment of raw
water, and capital improvements to ensure a safe and reliable system including a water
treatment plant, pipes, pump stations, and reservoirs. The budget and financial activity for
each utility service is segregated into individual funds. Any unspent budget from a utility’s
annual operations is placed in reserve and is used for capital projects and to moderate future
rate increases.
The cost of the planned reinvestment in the City’s aging water system is anticipated to
average more than $15.0 million each year over the next several years. This is being driven
by the Water Infrastructure Improvement Program. This program is comprised of the
Clearwell Bypass, the Clearwell Replacement, and the San Diego County Water Authority
(SDCWA) Treated Water Connection projects. The goal of these projects is to improve the
61 of 194 June 13, 2023, Item #9
Property Taxes
$26.3M 144%
Sales Tax es
Other
$2.BM I 4 %
Fire & Ambulance
Fees
$3.BM I 6%
Franchise Fees
$2.BM I 5%
$3.7M 16%
Community Services Fees
$1.GM I 3%
Development Services Fees
Interest
$1.lM I 2%
$0.BM I 1%
TOT
reliability, redundancy, and resiliency of Poway’s water system, and these projects represent
the single largest set of capital improvement projects in the City’s history.
The proposed Fiscal Year 2023-24 Water Utility Fund budget includes $37.6 million in
revenues and $33.5 million in total expenditures. These amounts do not include the
anticipated proceeds of the planned bond sale to finance Phase II of the Water Infrastructure
Improvement Program or the related project costs to be paid from the bond proceeds. The
bond sale is anticipated to occur in late summer 2023. See the Water Utility Funds section of
the budget for more information.
Like water, charges for wastewater service are used to support wastewater system
operation, maintenance, and rehabilitation. The City contracts for wastewater treatment
with the City of San Diego and only maintains the infrastructure needed to transport the
wastewater for treatment. In anticipation of higher operating costs resulting from upgrades
to City of San Diego’s sewer treatment and disposal system, as well as its significant water
purification project, it is projected that most of the previously accumulated Wastewater Fund
balance will be needed for Poway’s share of the Pure Water Program in the near-term. This
proactive approach to managing the impacts of the Pure Water Program should minimize
impacts to ratepayers, all else being equal. Despite the near-term increase in costs, one of
the benefits of the Pure Water Program is to divert sewage flow from the Point Loma
Treatment Plant. This diversion should lower the City’s wastewater treatment costs over the
long-term. It is also hoped the Pure Water Program obviates the need for the Point Loma
Sewer Treatment Plant to upgrade to secondary treatment, which would result in cost
avoidance. While San Diego is investing in its treatment system, the City is also investing in
its system. The cost of the planned reinvestment in the City’s aging sewer system is
anticipated to average $1.6 million each year over the next several years.
The proposed Fiscal Year 2023-24 Wastewater Utility Fund budget includes $10.4 million in
revenues and $10.5 million in total expenditures. As previously mentioned, the City
proactively accumulated fund balance through incremental rate increases to pay for the
City’s portion of the San Diego Pure Water Program. See the Wastewater Utility Funds section
of the budget for more information.
Capital Improvement Program
The proposed Capital Improvement Program (CIP) will be separately brought forward to the
City Council for consideration later in the fiscal year. However, there are currently 33
approved projects totaling $48 million in various stages of completion continuing to move
forward. Any additional time-sensitive projects that are ready to move forward will be
presented to the City Council on an as-needed basis.
Notable Impacts
The City is realizing the benefits of recent cost recovery and cost reduction/containment
actions which positively impact the Fiscal Year 2023-24 operating budget, and are anticipated
to continue to positively impact future budgets. Such actions include an update to the City’s
ambulance fees in early 2022 in order to reflect the current cost of services provided, thereby
62 of 194 June 13, 2023, Item #9
generating nearly $1.8 million in additional annual cost recovery. Another action was the
issuance of pension obligation bonds in December 2021, which refinanced the City’s CalPERS
unfunded accrued pension liability, resulting in current annual budget savings of
approximately $1.5 million. Another example is the current five-year law enforcement
services contract with the San Diego County Sheriff’s Department, which has historically been
a source of substantial annual cost increases. Under the new contract that took effect on July
1, 2022, annual cost increases for each of the first two years of the agreement, including
Fiscal Year 2023-24, are just 1.0%, with increases of just 3.5% annually for each of the final
three years, thereby substantially reducing the annual cost impact this contract has
historically had on the City’s budget.
The Fiscal Year 2023-24 budget includes only a moderate amount of new programs and
expenditures with a total cost of $576,478. These are discussed in more detail in the City
Manager’s Letter of Transmittal (pages i-vi).
Additional Information
Under direction of the City Manager, the Finance Department prepares the City’s operating
budget document. In addition to the published document, other budget resources are
available on the City’s website. The City’s budget is reviewed by the Budget Review
Committee (Committee), whose members are appointed by the City Council. The Committee
also prepares recommendations for consideration by the City Council when the budget is
adopted at a public hearing each June. The Committee’s recommendations are available for
review on the City’s website with the budget document. Questions about the budget may be
directed via email to the Finance Department at finance@poway.org.
63 of 194 June 13, 2023, Item #9
Estimated (+) or (-)(-)Estimated
Beginning (-)Loans/Interest =Ending
Fund Balance (+)(-)Program Transfers and Bond Net Fund Fund Balance
July 1, 2023 Revenues Operations Costs In(Out)Redemption Activity June 30, 2024
FUND
General Fund $15,142,868 $59,480,794 $55,859,231 $-$(4,301,146)$-$(679,584)$14,463,284
Capital Improvement Fund 4,938,451 34,498 - - 1,700,000 - 1,734,498 6,672,949
Revenue Volatility Reserve Fund 5,099,652 - - - 122,028 - 122,028 5,221,681
Expenditure Volatility Reserve Fund 2,549,826 - - - 61,014 - 61,014 2,610,840
Extreme Events Reserve Fund 14,333,554 - - - 701,560 - 701,560 15,035,114
Pension Reserve Fund 1,299,651 - - - - - - 1,299,651
Streets Funds 4,967,322 5,054,248 1,568,877 - - - 3,485,371 8,452,694
Drainage & Stormwater Funds 3,641,231 1,504,100 978,107 - 184,947 - 710,940 4,352,171
Grant Funds1 1,633,899 579,487 4,000 143,154 (157,000) - 275,333 1,909,232
Developer Contribution/Mitigation Funds 2,715,821 372,147 - - - - 372,147 3,087,968
Special Assessment Districts 8,030,204 2,773,653 2,975,642 - 503,568 - 301,579 8,331,782
Other Assessment Funds 656,131 1,018,550 - 355,000 (624,000) 154,337 (114,787) 541,344
Debt Service Funds 263,134 285,040 - - 3,252,024 3,525,537 11,527 274,661
Water Utility Funds 14,837,853 37,494,135 31,563,169 - (464,449) 1,343,673 4,122,844 18,960,697
Wastewater Utility Funds 15,073,459 10,360,409 10,165,439 - (170,604) 94,066 (69,700) 15,003,759
Capital Replacement Funds 15,662,044 3,911,005 2,771,015 - 1,576,171 50,698 2,665,463 18,327,507
Trust Funds 863,599 10,380 - - (3,600) - 6,780 870,379
City Housing Funds 4,727,936 93,087 161,700 - 62,892 - (5,721) 4,722,215
Total $116,436,635 $122,971,533 $106,047,180 $498,154 $2,443,404 $5,168,311 $13,701,292 $130,137,927
1. These expenditures are directly charged to these funds and are not included in the Operating Budget by Fund summary.
STATEMENT OF FUND BALANCES
Summary (Reflects Cost Allocation)
City of Poway
FY 2023-24 Operating Budget
1
64 of 194 June 13, 2023, Item #9
GENERAL FUND
Fund Number: 1000
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual1 Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$7,308,113 $6,728,100 $9,327,401 $13,155,789 $13,155,789 $15,142,868
REVENUES
Taxes & Franchises
Property Tax 22,362,155 23,147,091 24,264,630 24,976,187 24,988,389 26,256,293
Sales Tax 14,185,047 15,952,859 17,959,219 16,892,575 17,126,482 17,398,000
Franchise Fees, TOT 2,890,708 2,852,173 3,302,175 2,969,973 3,403,989 3,592,742
Fees, Permits & Services 6,089,210 6,567,981 8,785,305 8,824,223 9,117,368 9,086,879
Use of Property, Grants, Other 3,014,340 2,258,101 5,379,435 2,280,543 3,366,340 3,146,880
Total General Fund Revenues 48,541,459 50,778,205 59,690,765 55,943,501 58,002,568 59,480,794
TOTAL FUNDS AVAILABLE 55,849,572 57,506,305 69,018,166 69,099,290 71,158,357 74,623,662
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 1,052,212 1,048,071 3,322,903 802,871 756,431 813,090
Finance 1,793,891 1,830,894 6,020,810 1,817,444 2,118,743 1,938,598
Human Resources 1,119,226 1,238,666 2,446,639 1,151,392 1,119,813 1,284,702
Community Services 5,583,546 4,984,432 10,053,029 6,901,179 7,130,637 7,560,666
Development Services 4,996,920 5,225,246 11,476,570 5,372,232 5,070,286 6,486,330
Public Works 5,833,641 6,599,288 11,425,107 7,401,621 7,157,317 7,281,845
Fire 13,175,004 13,319,162 26,937,363 13,494,826 14,003,003 15,324,977
Law Enforcement 13,512,329 14,097,878 14,464,720 14,935,830 14,906,188 15,169,023
Total Operating Expenses 47,066,769 48,343,637 86,147,141 51,877,395 52,262,418 55,859,231
Capital Projects - 20,120 627,000 20,000 20,000 -
Programs 62,886 - 5,800 2,000 2,000 -
Total Capital Projects/Programs 62,886 20,120 632,800 22,000 22,000 -
TOTAL EXPENDITURES 47,129,655 48,363,757 86,779,941 51,899,395 52,284,418 55,859,231
OTHER SOURCES/USES
Reserve Funds Transfers In/(Out)62,428 (558,064) (1,299,651) (636,190) (1,305,600) (569,879)
All Other Transfers In/(Out)(623,851) 954,661 (139,794) (2,649,245) (2,663,529) (3,731,267)
Other Fund Balance Activity (1,430,394) (211,744) 32,357,009 - 238,058 -
TOTAL OTHER SOURCES/USES (1,991,817) 184,853 30,917,564 (3,285,435) (3,731,071) (4,301,146)
NET FUND ACTIVITY (580,013) 2,599,301 3,828,388 758,671 1,987,079 (679,584) 2
ENDING FUND BALANCE $6,728,100 $9,327,401 $13,155,789 $13,914,460 $15,142,868 $14,463,284
1
2
ABOUT
The General Fund is the City’s principal source for fire protection,law enforcement,parks and recreation,planning and engineering and other
operations that are not funded by dedicated or restricted sources.The primary source of revenues for the General Fund are property taxes,
sales tax, and fees for services.
FY 2023-24 Net Fund Activity includes $1,760,258 in expenditures for the City's cost share payment towards the Los Penasquitos Lagoon
restoration project, a portion of which is funded from the Unassigned Fund Balance.
FY 2021-22 Expenditures and Other Fund Balance Activity include approximately $32.8 million in bond proceeds and the use of bond
proceeds to retire a substantial portion of the City's unfunded pension liability.
City of Poway
FY 2023-24 Operating Budget
2
65 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$9,434,773 $13,044,810 $8,403,671 $6,893,768 $6,893,768 $4,938,451
REVENUES 3,370,420 38,792 126,427 40,576 40,576 34,498
TOTAL FUNDS AVAILABLE 12,805,193 13,083,603 8,530,098 6,934,345 6,934,345 4,972,949
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects 1,757,079 4,679,932 1,636,330 320,500 2,008,172 -
Programs - - - - - -
Total Capital Projects/Programs 1,757,079 4,679,932 1,636,330 320,500 2,008,172 -
TOTAL EXPENDITURES 1,757,079 4,679,932 1,636,330 320,500 2,008,172 -
OTHER SOURCES/USES
TRANSFERS In/(Out)(1,493,304) - - - - -
LOANS In/(Out)(1,700,000) - - - - 1,700,000
OTHER FUND BALANCE ACTIVITY 5,190,000 - - - 12,278 -
TOTAL OTHER SOURCES/USES 1,996,696 - - - 12,278 1,700,000
NET FUND ACTIVITY 3,610,037 (4,641,140) (1,509,902) (279,924) (1,955,318) 1,734,498
ENDING FUND BALANCE $13,044,810 $8,403,671 $6,893,768 $6,613,845 $4,938,451 $6,672,949
ABOUT
CAPITAL IMPROVEMENT FUND
This fund was created by a transfer from the General Fund to establish a funding source for various community reinvestment
Capital Improvement Projects.The original source of funds was a distribution from the Redevelopment Property Tax Trust
Fund,associated with dissolution of the Redevelopment Agency.Allocating these funds for community reinvestment purposes
is intended to mitigate in part the loss of Redevelopment as a financing tool for the City's Capital Improvement Program.
Fund: 1060
City of Poway
FY 2023-24 Operating Budget
3
66 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$4,651,262 $4,637,389 $4,761,404 $4,809,518 $4,809,518 $5,099,652
REVENUES - - 48,114 - - -
TOTAL FUNDS AVAILABLE 4,651,262 4,637,389 4,809,518 4,809,518 4,809,518 5,099,652
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Programs - - - - - -
Total Capital Projects/Programs - - - - - -
TOTAL EXPENDITURES - - - - - -
OTHER SOURCES/USES
TRANSFERS In/(Out)(13,873) 124,015 - 141,376 290,134 122,028
RDA LOANS In/(Out)- - - - - -
LOANS In/(Out)- - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (13,873) 124,015 - 141,376 290,134 122,028
NET FUND ACTIVITY (13,873) 124,015 48,114 141,376 290,134 122,028
ENDING FUND BALANCE $4,637,389 $4,761,404 $4,809,518 $4,950,894 $5,099,652 $5,221,681
ABOUT
This fund was created by transfers from the General Fund consistent with the General Fund Reserve Policy adopted in October 2015.It
will be drawn upon as necessary to help mitigate actions by the State,possible reductions in State funding,or unforeseen effects of the
economy.
REVENUE VOLATILITY RESERVE FUND
Fund: 1100
City of Poway
FY 2023-24 Operating Budget
4
67 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$2,325,626 $2,318,690 $2,380,703 $2,404,760 $2,404,760 $2,549,826
REVENUES - - 24,057 - - -
TOTAL FUNDS AVAILABLE 2,325,626 2,318,690 2,404,760 2,404,760 2,404,760 2,549,826
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Programs - - - - - -
Total Capital Projects/Programs - - - - - -
TOTAL EXPENDITURES - - - - - -
OTHER SOURCES/USESTRANSFERS In/(Out)(6,936) 62,013 - 70,688 145,066 61,014
RDA LOANS In/(Out)- - - - - -
LOANS In/(Out)- - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (6,936) 62,013 - 70,688 145,066 61,014
NET FUND ACTIVITY (6,936) 62,013 24,057 70,688 145,066 61,014
ENDING FUND BALANCE $2,318,690 $2,380,703 $2,404,760 $2,475,448 $2,549,826 $2,610,840
ABOUT
This fund was created by transfers from the General Fund consistent with the General Fund Reserve Policy adopted in October
2015. It will be drawn upon as necessary to address major, unanticipated non-emergency expenditures.
EXPENDITURE VOLATILITY RESERVE FUND
Fund: 1110
City of Poway
FY 2023-24 Operating Budget
5
68 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$13,953,796 $11,912,177 $12,284,213 $12,407,806 $12,407,806 $14,333,554
REVENUES - - 123,593 - - -
TOTAL FUNDS AVAILABLE 13,953,796 11,912,177 12,407,806 12,407,806 12,407,806 14,333,554
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Programs - - - - - -
Total Capital Projects/Programs - - - - - -
TOTAL EXPENDITURES - - - - - -
OTHER SOURCES/USES
TRANSFERS In/(Out)(41,619) 372,036 - 424,126 870,400 386,837
RDA LOANS In/(Out)- - - - - -
LOANS In/(Out)(2,000,000) - - - 1,055,348 314,723
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (2,041,619) 372,036 - 424,126 1,925,748 701,560
NET FUND ACTIVITY (2,041,619) 372,036 123,593 424,126 1,925,748 701,560
ENDING FUND BALANCE $11,912,177 $12,284,213 $12,407,806 $12,831,932 $14,333,554 $15,035,114
ABOUT
This fund was created by transfers from the General Fund consistent with the General Fund Reserve Policy adopted in October
2015.It will be drawn upon as necessary for extreme events,including natural disasters.Expenditures from this fund may be
subject to State (OES)or Federal (FEMA)reimbursement.The LOANS In/(Out)activity presented above reflects the
appropriation of funds for the Poway Emergency Assistance Recovery Loan (PEARL)program and the subsequent repayments
to the Extreme Events Reserve Fund of the amount not needed for the program or of loan repayments received.
EXTREME EVENTS RESERVE FUND
Fund: 1120
City of Poway
FY 2023-24 Operating Budget
6
69 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$-$-$-$1,299,651 $1,299,651 $1,299,651
REVENUES - - - - - -
TOTAL FUNDS AVAILABLE - - - 1,299,651 1,299,651 1,299,651
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Programs - - - - - -
Total Capital Projects/Programs - - - - - -
TOTAL EXPENDITURES - - - - - -
OTHER SOURCES/USES
TRANSFERS In/(Out)- - 1,299,651 - - -
RDA LOANS In/(Out)- - - - - -
LOANS In/(Out)- - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES - - 1,299,651 - - -
NET FUND ACTIVITY - - 1,299,651 - - -
ENDING FUND BALANCE $-$-$1,299,651 $1,299,651 $1,299,651 $1,299,651
ABOUT
PENSION RESERVE FUND
Fund: 1040
This fund was created by transfers from the General Fund consistent with the Pension Reserve &Funding Policy adopted in
November 2021.Per the Policy,up to 50%of a fiscal year's audited increase in General Fund unassigned fund balance may be
transferred to the Pension Reserve Fund.The Pension Reserve Fund will be drawn upon as necessary to mitigate pension
expenses.
City of Poway
FY 2023-24 Operating Budget
7
70 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$3,930,334 $4,071,562 $5,342,153 $5,992,033 $5,992,033 $4,967,322
REVENUES 2,722,891 4,057,770 3,253,961 6,266,663 6,036,940 5,054,248
TOTAL FUNDS AVAILABLE 6,653,225 8,129,331 8,596,114 12,258,696 12,028,973 10,021,570
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services 7,500 7,500 8,032 7,500 7,500 7,500
Public Works 2,301,877 2,704,017 1,278,385 994,648 994,647 1,561,377
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 2,309,377 2,711,517 1,286,416 1,002,148 1,002,147 1,568,877
Capital Projects 284,561 75,661 1,317,665 3,909,591 6,073,537 -
Programs - - - - - -
Total Capital Projects/Programs 284,561 75,661 1,317,665 3,909,591 6,073,537 -
TOTAL EXPENDITURES 2,593,938 2,787,178 2,604,081 4,911,739 7,075,684 1,568,877
OTHER SOURCES/USES
TRANSFERS In/(Out)12,273 - - - - -
RDA LOANS In/(Out)- - - - - -
LOANS In/(Out)- - - - - -
OTHER FUND BALANCE ACTIVITY - - - - 14,033 -
TOTAL OTHER SOURCES/USES 12,273 - - - 14,033 -
NET FUND ACTIVITY 141,226 1,270,592 649,880 1,354,924 (1,024,711) 3,485,371
ENDING FUND BALANCE $4,071,561 $5,342,153 $5,992,033 $7,346,957 $4,967,322 $8,452,694
ABOUT
These funds are used to finance the construction, repair and maintenance of City streets, funded by developer fees, a special
regional sales tax and from State gasoline taxes.
STREETS FUNDS
Fund Numbers: 21xx | 22xx
City of Poway
FY 2023-24 Operating Budget
8City of Poway
FY 2023-24 Operating Budget
8
71 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$3,884,743 $4,384,258 $3,965,937 $4,528,257 $4,528,257 $3,641,231
REVENUES 1,537,319 1,616,465 1,712,382 1,576,863 1,576,863 1,504,100
TOTAL FUNDS AVAILABLE 5,422,063 6,000,723 5,678,319 6,105,120 6,105,120 5,145,331
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 18,892 20,143 19,460 17,505 17,505 15,534
Finance Department 32,919 31,354 36,544 35,022 35,022 28,886
Human Resources Department 29,249 33,826 36,974 34,084 34,084 36,015
Community Services - - - - - -
Development Services 47,215 45,704 40,231 29,091 29,091 27,112
Public Works 857,510 718,960 970,865 947,453 947,453 870,560
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 985,785 849,987 1,104,074 1,063,155 1,063,155 978,107
Capital Projects 61,886 604,799 45,988 505,000 1,531,663 -
Programs - - - - - -
Total Capital Projects/Programs 61,886 604,799 45,988 505,000 1,531,663 -
TOTAL EXPENDITURES 1,047,671 1,454,786 1,150,062 1,568,155 2,594,818 978,107
OTHER SOURCES/USES
TRANSFERS In/(Out)9,866 - - - - -
RDA LOANS In/(Out)- (580,000) - 114,034 114,034 184,947
OTHER FUND BALANCE ACTIVITY - - - - 16,896 -
TOTAL OTHER SOURCES/USES 9,866 (580,000) - 114,034 130,930 184,947
NET FUND ACTIVITY 499,514 (418,321) 562,320 122,742 (887,026) 710,940
ENDING FUND BALANCE $4,384,258 $3,965,937 $4,528,257 $4,650,999 $3,641,231 $4,352,171
ABOUT
These funds are used to finance drainage maintenance activities,construction of flood control and drainage improvements,
and for stormwater program activities.The primary sources of revenue are from property tax assessments and development
impact fees.
DRAINAGE & STORMWATER FUNDS
Fund Numbers: 2310 | 2320
72 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$1,257,331 $1,539,212 $1,424,219 $1,866,965 $1,866,965 $1,633,899
REVENUES 917,355 1,854,089 854,559 623,442 775,417 579,487
TOTAL FUNDS AVAILABLE 2,174,686 3,393,301 2,278,779 2,490,407 2,642,382 2,213,386
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services 1,372 1,097 3,744 4,000 4,000 4,000
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 1,372 1,097 3,744 4,000 4,000 4,000
Capital Projects 80,577 130,088 99,715 159,157 359,382 -
Programs 85,373 476,663 151,629 172,202 600,728 143,154
Total Capital Projects/Programs 165,950 606,751 251,343 331,359 960,110 143,154
TOTAL EXPENDITURES 167,322 607,848 255,088 335,359 964,110 147,154
OTHER SOURCES/USES
TRANSFERS In/(Out)(468,152) (1,361,234) (156,727) (157,000) (161,285) (157,000)
LOANS In/(Out)- - - - - -
GRANTS OUTSTANDING - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - 116,913 -
TOTAL OTHER SOURCES/USES (468,152) (1,361,234) (156,727) (157,000) (44,372) (157,000)
NET FUND ACTIVITY 281,881 (114,993) 442,745 131,083 (233,065) 275,333
ENDING FUND BALANCE $1,539,212 $1,424,219 $1,866,965 $1,998,048 $1,633,899 $1,909,232
ABOUT
These funds are used to account for various grants that are received by the City. Grant programs available to the City include Federal
Community Development Block Grants (CDBG),and various State grant programs for transportation improvements,recycling,law
enforcement, and traffic safety.
GRANT FUNDS
Fund Numbers: 24xx | 25xx | 28xx
73 of 194 June 13, 2023, Item #9
2019-20 20120-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$2,037,136 $1,750,291 $2,302,110 $2,912,203 $2,912,203 $2,715,821
REVENUES 181,988 551,819 610,093 1,554,518 1,554,518 372,147
TOTAL FUNDS AVAILABLE 2,219,124 2,302,110 2,912,203 4,466,721 4,466,721 3,087,968
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects 468,834 - - - 1,614,181 -
Programs - - - - 136,719 -
Total Capital Projects/Programs 468,834 - - - 1,750,900 -
TOTAL EXPENDITURES 468,834 - - - 1,750,900 -
OTHER SOURCES/USES
TRANSFERS In/(Out)- - - - - -
LOANS In/(Out)- - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES - - - - - -
NET FUND ACTIVITY (286,845) 551,819 610,093 1,554,518 (196,382) 372,147
ENDING FUND BALANCE $1,750,291 $2,302,110 $2,912,203 $4,466,721 $2,715,821 $3,087,968
ABOUT
These funds are used for acquisition and preservation of habitat financed by development fees, for financing public improvements
or services that benefit the properties against which the assessments are levied, and to support fire suppression operations.
DEVELOPER CONTRIBUTION/MITIGATION FUNDS
Fund Numbers: 2510 | 2520 | 2580 | 4110 | 4220
74 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$8,417,917 $7,895,511 $8,537,104 $8,802,149 $8,802,149 $8,030,204
REVENUES 2,649,022 2,593,635 2,679,597 2,741,892 2,741,892 2,773,653
TOTAL FUNDS AVAILABLE 11,066,939 10,489,147 11,216,701 11,544,041 11,544,041 10,803,857
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services 43,005 47,699 42,794 43,518 43,518 38,028
Finance Department 60,031 59,674 59,995 60,420 60,420 51,290
Human Resources Department 36,462 41,991 40,450 38,839 38,839 38,455
Community Services - - - - - -
Development Services - - - - - -
Public Works 2,377,453 2,150,568 2,264,582 2,873,102 3,111,968 2,847,869
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 2,516,951 2,299,932 2,407,821 3,015,879 3,254,745 2,975,642
Capital Projects 1,072,991 73,143 433,556 250,000 1,169,967 -
Programs - - - - - -
Total Capital Projects/Programs 1,072,991 73,143 433,556 250,000 1,169,967 -
TOTAL EXPENDITURES 3,589,943 2,373,075 2,841,377 3,265,879 4,424,713 2,975,642
OTHER SOURCES/USES
TRANSFERS In/(Out)418,515 421,032 426,826 437,182 437,182 503,568
LOANS In/(Out)- - - - - -
OTHER FUND BALANCE ACTIVITY - - - - 473,693 -
TOTAL OTHER SOURCES/USES 418,515 421,032 426,826 437,182 910,875 503,568
NET FUND ACTIVITY (522,405) 641,592 265,046 (86,805) (771,946) 301,579
ENDING FUND BALANCE $7,895,511 $8,537,104 $8,802,149 $8,715,344 $8,030,204 $8,331,782
ABOUT
These funds are used to finance services and improvements that benefit the properties against which the assessments are
levied. Individual funds are used to account for the City's six landscape maintenance districts, and the lighting district.
SPECIAL ASSESSMENT DISTRICT FUNDS
Fund Numbers: 2590 | 26xx | 27xx
75 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$858,013 $877,439 $763,330 $836,932 $836,932 $656,131
REVENUES 1,053,358 1,046,045 1,116,742 1,027,765 1,027,765 1,018,550
TOTAL FUNDS AVAILABLE 1,911,371 1,923,485 1,880,072 1,864,697 1,864,697 1,674,681
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department 222 420 26 - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 222 420 26 - - -
Capital Projects - - - - - -
Programs 245,571 374,893 306,353 355,000 430,216 355,000
Total Capital Projects/Programs 245,571 374,893 306,353 355,000 430,216 355,000
TOTAL EXPENDITURES 245,793 375,313 306,379 355,000 430,216 355,000
OTHER SOURCES/USES
TRANSFERS In/(Out)(633,802) (630,505) (642,411) (644,000) (644,000) (644,000)
LOANS In/(Out)- - 59,987 19,987 19,987 20,000
DEBT SERVICE (154,337) (154,337) (154,337) (154,337) (154,337) (154,337)
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (788,139) (784,842) (736,761) (778,350) (778,350) (778,337)
NET FUND ACTIVITY 19,426 (114,110) 73,602 (105,585) (180,801) (114,787)
ENDING FUND BALANCE $877,439 $763,330 $836,932 $731,347 $656,131 $541,344
ABOUT
These funds are used to account for specific services supported by assessments and fees,including Fire Protection
assessments,which are transferred to the General Fund for fire suppression and emergency operations,the 800 MHz regional
emergency communications system, and the Household Hazardous Waste program, funded from fees on waste collection bills.
OTHER ASSESSMENT FUNDS
Fund Numbers: 2500 | 28xx
76 of 194 June 13, 2023, Item #9
2019-20 20120-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$225,098 $232,267 $238,195 $249,270 $249,270 $263,134
REVENUES 291,841 428,271 287,325 287,501 287,501 285,040
TOTAL FUNDS AVAILABLE 516,939 660,538 525,520 536,771 536,771 548,174
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Programs - - - - - -
Total Capital Projects/Programs - - - - - -
TOTAL EXPENDITURES - - - - - -
OTHER SOURCES/USES
TRANSFERS In/(Out)916,609 927,386 926,690 2,390,980 2,853,356 3,252,024
LOANS In/(Out)- - - - - -
DEBT SERVICE/REFUNDS (1,207,939) (1,209,402) (1,202,893) (2,664,041) (3,126,993) (3,525,537)
OTHER FUND BALANCE ACTIVITY 6,658 (140,326) (47) - - -
TOTAL OTHER SOURCES/USES (284,672) (422,342) (276,250) (273,061) (273,637) (273,513)
NET FUND ACTIVITY 7,169 5,929 11,075 14,440 13,864 11,527
ENDING FUND BALANCE $232,267 $238,195 $249,270 $263,710 $263,134 $274,661
ABOUT
These funds record the revenues and expenditures associated with financing of the City's general debt.Currently the Debt
Service Funds record activity regarding outstanding Certificates of Participation and a portion of the Pension Obligation Bonds
not recorded in other funds such as the Water and Wastewater Funds.
DEBT SERVICE FUNDS
Fund Numbers: 3110 | 3120 | 3340 | 3360
City of Poway FY 2023-24 Operating Budget 14
77 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$12,593,357 $12,460,125 $14,732,482 $23,581,663 $23,581,663 $14,837,853
REVENUES 25,449,728 30,220,452 31,133,904 34,166,606 31,536,295 37,494,135
TOTAL FUNDS AVAILABLE 38,043,085 42,680,577 45,866,387 57,748,269 55,117,958 52,331,988
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 613,547 667,136 711,360 857,359 857,359 832,896
Finance Department 1,448,806 1,469,945 1,734,488 1,913,788 1,913,788 1,758,130
Human Resources Department 411,943 513,130 615,999 772,272 772,272 839,922
Community Services - - - - - -
Development Services 407,289 621,704 772,521 858,866 858,866 782,996
Public Works 19,821,611 22,304,619 23,232,806 26,079,592 24,237,887 27,349,225
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 22,703,196 25,576,534 27,067,174 30,481,877 28,640,172 31,563,169
Capital Projects 2,685,192 2,116,830 9,299,595 30,764,609 10,064,172 -
Programs - - - - - -
Total Capital Projects/Programs 2,685,192 2,116,830 9,299,595 30,764,609 10,064,172 -
TOTAL EXPENDITURES 25,388,388 27,693,364 36,366,769 61,246,486 38,704,344 31,563,169
OTHER SOURCES/USES
TRANSFERS In/(Out)(408,040) (205,137) (244,600) (547,270) (547,270) (559,856)
RDA/OTHER LOANS In/(Out)80,830 647,709 87,722 95,407 95,407 95,407
GENERAL FUND LOAN - - - - - -
DEBT SERVICE - - (377,275) (1,123,898) (1,123,898) (1,343,673)
OTHER FUND BAL. ACTIVITY 132,639 (697,303) 14,616,197 30,300,000 - -
TOTAL OTHER SOURCES/USES (194,571) (254,731) 14,082,045 28,724,239 (1,575,761) (1,808,122)
NET FUND ACTIVITY (133,231) 2,272,357 8,849,180 1,644,359 (8,743,810) 4,122,844
ENDING FUND BALANCE $12,460,125 $14,732,482 $23,581,663 $25,226,022 $14,837,853 $18,960,697
ABOUT
Water Utility Funds include the Water Utility Operating Fund,an enterprise fund that is self-supported by charges paid by users,
the Water Utilities Improvement Fund,which is used to account for development fees collected to fund improvements that
increase the system's capacity, and the Water Acquisition Fund which is used to account for the proceeds of water revenue
bonds issued to fund water infrastructure improvements.
WATER UTILITY FUNDS
Fund Numbers: 5100 | 5110 | 5120 | 5130
City of Poway
FY 2023-24 Operating Budget
15
77 of 193
78 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$21,095,953 $18,169,519 $18,326,002 $17,207,738 $17,207,738 $15,073,459
REVENUES 9,066,311 9,660,598 11,185,937 10,654,210 10,889,383 10,360,409
TOTAL FUNDS AVAILABLE 30,162,264 27,830,117 29,511,939 27,861,948 28,097,121 25,433,868
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 337,281 322,477 319,686 319,267 319,267 310,430
Finance Department 1,042,957 1,012,807 1,159,810 1,149,143 1,149,143 1,036,496
Human Resources Department 186,726 195,714 212,459 195,942 195,942 208,004
Community Services - - - - - -
Development Services 251,491 211,227 173,585 102,817 102,817 96,130
Public Works 7,252,222 6,894,813 7,649,639 8,447,539 8,447,539 8,514,379
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 9,070,677 8,637,038 9,515,178 10,214,708 10,214,708 10,165,439
Capital Projects 2,771,046 809,168 2,724,343 1,074,000 2,583,104 -
Programs - - - - - -
Total Capital Projects/Programs 2,771,046 809,168 2,724,343 1,074,000 2,583,104 -
TOTAL EXPENDITURES 11,841,723 9,446,206 12,239,522 11,288,708 12,797,812 10,165,439
OTHER SOURCES/USES
TRANSFERS In/(Out)(202,721) (107,789) (109,961) (212,133) (212,133) (216,053)
RDA LOANS In/(Out)42,840 3,559,206 45,449 45,449 45,449 45,449
CFD #88-1/STREET LOANS In/(Out)2,315 3,105 377 - - -
DEBT SERVICE - - (16,020) (59,166) (59,166) (94,066)
OTHER FUND BAL. ACTIVITY 6,544 (3,512,432) 15,475 - - -
TOTAL OTHER SOURCES/USES (151,022) (57,909) (64,680) (225,850) (225,850) (264,670)
NET FUND ACTIVITY (2,926,433) 156,482 (1,118,264) (860,347) (2,134,278) (69,700)
ENDING FUND BALANCE $18,169,519 $18,326,002 $17,207,738 $16,347,390 $15,073,459 $15,003,759
ABOUT
Wastewater Utility Funds include the Wastewater Utility Operating Fund,an enterprise fund that is self-supported by charges
paid by users, and the Wastewater Utilities Improvement Fund,which is used to account for development fees collected to fund
improvements that increase the system's capacity.
WASTEWATER UTILITY FUNDS
Fund Numbers: 5200 | 5210
79 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$14,247,606 $15,299,282 $13,738,752 $14,479,830 $14,479,830 $15,662,044
REVENUES 3,881,488 1,562,123 3,941,262 3,868,131 3,868,131 3,911,005
TOTAL FUNDS AVAILABLE 18,129,094 16,861,405 17,680,015 18,347,961 18,347,961 19,573,049
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 36,331 31,779 53,662 43,747 43,474 40,464
Finance Department 1,525,511 1,501,948 1,381,769 1,441,500 1,441,500 1,077,622
Human Resources Department 47,346 47,139 81,490 62,367 62,367 63,497
Community Services - - - - - -
Development Services 12,513 8,799 73,855 39,660 39,660 36,066
Public Works 1,171,713 1,158,313 1,302,223 1,407,448 1,407,448 1,553,366
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 2,793,415 2,747,978 2,893,000 2,994,722 2,994,449 2,771,015
Capital Projects 1,025,533 379,625 235,559 1,084,000 1,175,243 -
Programs - - 5,055 8,000 32,115 -
Total Capital Projects/Programs 1,025,533 379,625 240,614 1,092,000 1,207,358 -
TOTAL EXPENDITURES 3,818,948 3,127,603 3,133,614 4,086,722 4,201,807 2,771,015
OTHER SOURCES/USES
TRANSFERS-In/(Out)984,307 4,364 4,620 1,415,104 1,415,104 1,556,184
LOANS In/(Out)(0) 0 (59,987) - 19,987 19,987
DEBT SERVICE - - (8,634) (31,888) (31,888) (50,698)
OTHER FUND BAL. ACTIVITY 4,829 586 (2,570) - 112,687 -
TOTAL OTHER SOURCES/USES 989,136 4,950 (66,571) 1,383,216 1,515,890 1,525,473
NET FUND ACTIVITY 1,051,676 (1,560,530) 741,077 1,164,625 1,182,214 2,665,463
ENDING FUND BALANCE $15,299,282 $13,738,752 $14,479,830 $15,644,455 $15,662,044 $18,327,507
ABOUT
The capital replacement funds are used to finance the replacement of City vehicles, major equipment and rehabilitation of
public facilities.The revenue for this equipment replacement comes from rental fees charged to each of the divisions that have
been assigned vehicles or equipment and the sale of surplus property and equipment.The Transfers-In fund the rehabilitation
of public facilities.A facilities need assessment was recently completed,and future contributions will need to be increased for
the next several budget cycles to ensure sufficient funding of necessary rehabilitation projects over the next ten years.
CAPITAL REPLACEMENT FUNDS
Fund Numbers: 6110 | 6170 | 6180
80 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$2,021,960 $2,177,521 $2,727,814 $1,031,780 $1,031,780 $863,599
REVENUES 1,018,783 1,636,010 35,078 25,938 25,817 10,380
TOTAL FUNDS AVAILABLE 3,040,743 3,813,530 2,762,893 1,057,718 1,057,597 873,979
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services 5,652 30,643 12,322 - - -
Development Services 1,049,622 906,169 704,981 - - -
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 1,055,274 936,812 717,302 - - -
Capital Projects - - 6,969 - 78,826 -
Programs 135,944 97,476 86,350 - 111,948 -
Total Capital Projects/Programs 135,944 97,476 93,318 - 190,774 -
TOTAL EXPENDITURES 1,191,218 1,034,288 810,621 - 190,774 -
OTHER SOURCES/USES
TRANSFERS In/(Out)(8,857) (2,778) (628) (4,977) (3,224) (3,600)
DEVELOPER DEPOSITS 336,853 (48,650) (888,037) - - -
OTHER FUND BALANCE ACTIVITY - - (31,827) - - -
TOTAL OTHER SOURCES/USES 327,996 (51,428) (920,492) (4,977) (3,224) (3,600)
NET FUND ACTIVITY 155,561 550,293 (1,696,034) 20,961 (168,181) 6,780
ENDING FUND BALANCE $2,177,521 $2,727,814 $1,031,780 $1,052,741 $863,599 $870,379
ABOUT
Fund Numbers: 2540 | 2850 | 71xx | 74xx | 76xx | 77xx | 78xx
TRUST FUNDS
Trust funds are used to account for proprietary trusts that have been donated to the City for specific,designated uses. This
fund group includes 23 individual funds,which include the Library Endowment,Tree Trust, Sensitive Lands Acquisition, and
various trusts for park improvements and law enforcement uses.
81 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUNDS AVAILABLE
Beginning Fund Balance (July 1)$1,615,768 $4,463,018 $3,454,030 $5,207,394 $5,207,394 $4,727,936
REVENUES 1,331,854 307,624 1,778,760 127,616 109,227 93,087
TOTAL FUNDS AVAILABLE 2,947,622 4,770,642 5,232,790 5,335,010 5,316,621 4,821,023
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services 29,711 1,322,699 52,821 161,400 635,063 161,700
Public Works - - - - - -
Fire Department - - - - - -
Law Enforcement - - - - - -
Total Operating Expenses 29,711 1,322,699 52,821 161,400 635,063 161,700
Capital Projects 1,938 50,000 31,078 - 16,515 -
Programs - - - - - -
Total Capital Projects/Programs 1,938 50,000 31,078 - 16,515 -
TOTAL EXPENDITURES 31,649 1,372,699 83,900 161,400 651,578 161,700
OTHER SOURCES/USES
TRANSFERS In/(Out)1,493,304 - - - - -
RDA LOANS In/(Out)59,282 61,060 62,891 62,892 62,892 62,892
DEBT SERVICE - - - - - -
OTHER FUND BALANCE ACTIVITY (5,541) (4,973) (4,387) - - -
TOTAL OTHER SOURCES/USES 1,547,044 56,088 58,504 62,892 62,892 62,892
NET FUND ACTIVITY 2,847,250 (1,008,988) 1,753,365 29,108 (479,459) (5,721)
ENDING FUND BALANCE $4,463,018 $3,454,030 $5,207,394 $5,236,502 $4,727,936 $4,722,215
ABOUT
CITY HOUSING FUNDS
Fund Number: 2900
Housing Funds are used to increase the supply of housing for low and moderate income residents under the direction of the Poway
Housing Authority.Effective February 1, 2012,redevelopment agencies were dissolved by State Legislative action. This action
eliminated the 20%share of tax increment revenue set aside for housing. The source of funds for City Housing is now limited to
Housing Special Programs and income produced by Housing Authority properties (Fund 2900).
82 of 194 June 13, 2023, Item #9
TRANSFERS OUT
TRANSFERS IN General Fund
Volatility & Extreme
Event Reserve Funds Grant Funds
Other
Assessment
Funds Water Fund Sewer Fund Trust Funds
Debt
Service
Funds Total Transfers In
General Fund - - 157,000 644,000 - - 3,600 - $804,600
Special Assessment District Funds 503,568 - - - - - - - $503,568
Debt Service Funds 2,956,609 - - - 215,466 84,313 - - $3,256,388
Water Fund - - - - - - - - $-
Sewer Fund - - - - - - - - $-
Drainage Fund - - - - - - - - $-
Capital Replacement Funds 1,075,690 - - - 344,390 131,740 - 4,364 $1,556,184
Volatility & Extreme Event Reserve Funds 569,879 - - - - - - - $569,879
Total Transfers Out $5,105,746 $-$157,000 $644,000 $559,856 $216,053 $3,600 $4,364 $6,690,619
ABOUT
TRANSFERS BY FUND GROUP
This schedule shows the inter-fund transfers for the City for FY 2023-24.Transfers are generally required to maintain proper separation of financial activity between funds while allowing revenues or
expenditures to be reflected within the appropriate department,division,or project. For example,the Special Assessment District Funds are receiving (transfer in)$503,568 from the General Fund (transfer
out) to reimburse the districts for expenditures on services that benefit the City at large.
83 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
DEBT ISSUE NAME
2005 Refunding COPs
Principal $195,000 $205,000 $210,000 $220,000 $220,000 $240,000
Interest 76,153 67,903 67,903 49,275 49,275 28,575
2005 Refunding COPs Subtotal 271,153 272,903 277,903 269,275 269,275 268,575
2012 Refunding COPs
Principal 615,000 630,000 645,000 665,000 665,000 685,000
Interest 314,770 300,933 283,608 264,258 264,258 244,308 2012 Refunding COPs Subtotal 929,770 930,933 928,608 929,258 929,258 929,308
Water Revenue Bonds, Series 2021A
Principal - - 130,000 240,000 240,000 250,000
Interest - - 276,580 512,000 512,000 502,400 Water Bonds, Series 2021A Subtotal - - 406,580 752,000 752,000 752,400
Pension Obligation Bonds, Series 2021
Principal - - - 330,000 330,000 1,955,000
Interest - - - 1,590,961 1,590,961 1,099,095
POBs, Series 2021 Subtotal - - - 1,920,961 1,920,961 3,054,095
NextGen RCS
Principal 127,296 130,847 134,498 138,250 138,250 142,107
Interest 27,041 23,490 19,839 16,087 16,087 12,229
NextGen RCS Subtotal 154,337 154,337 154,337 154,337 154,337 154,336
Trustee Fees 7,016 5,566 5,335 9,030 9,030 9,030
TOTAL DEBT $1,362,276 $1,363,739 $1,772,762 $4,034,860 $4,034,860 $5,167,743
ABOUT
DEBT MANAGEMENT
The use of debt is a common tool available to local governments when financing capital projects.Over the years the City of Poway has
issued millions of dollars of bonds and Certificates of Participations (COPs)to fund streets,buildings,sewer and water facilities and
other infrastructure projects.The city periodically evaluates its outstanding debt as well as potential future debt issuances to ensure
financing costs are minimized and the use of debt is an appropriate strategy.This schedule provides an overview of the City's current
debt. The following page provides more detail about each debt issuance.
84 of 194 June 13, 2023, Item #9
DETAILS
Debt Name: 2005 Refunding Certificates of Participation Debt Name: 2012 Refunding Certificates of Participation
Purpose: Refinance 2003 (City Office Building Project) COPs
Bond Rating: Moody's "Aaa"Bond Rating: S&P "AA+"
Repayment Source: Lease payments Repayment Source: Lease payments
Issuance Date: May 3, 2005 Issuance Date: October 17, 2012
Maturity Date: August 1, 2026 Maturity Date: January 1, 2033
PAR Amount: $8,245,000 PAR Amount: $14,350,000
All-In True Interest Cost: 4.4147158%All-In True Interest Cost: 3.1029457%
Years Remaining¹: 3 Years Remaining¹: 9
Principal Paid to Date¹: $7,490,000 Principal Paid to Date¹: $3,390,000
Interest Paid to Date¹: $3,244,179 Interest Paid to Date¹: $5,308,980
Principal Outstanding¹: $755,000 Principal Outstanding¹: $3,935,000
Interest Outstanding¹: $52,088 Interest Outstanding¹: $2,846,800
Debt Name: Water Revenue Bonds, Series 2021A Debt Name: Pension Obligation Bonds, Series 2021
Purpose: Clearwell Bypass Purpose: Refinance CalPERS Unfunded Actuarial Liability
Bond Rating: S&P "AA"Bond Rating: S&P "AAA"
Repayment Source: Water rates and charges Repayment Source: General Fund and rates & charges
Issuance Date: November 18, 2021 Issuance Date: December 21, 2021
Maturity Date: June 1, 2051 Maturity Date: June 1, 2048
PAR Amount: $43,825,000 PAR Amount: $43,825,000
All-In True Interest Cost: 2.863776%All-In True Interest Cost: 2.895231%
Years Remaining¹: 27 Years Remaining¹: 24
Principal Paid to Date¹: $2,285,000 Principal Paid to Date¹: $2,285,000
Interest Paid to Date¹: $2,690,055 Interest Paid to Date¹: $2,690,055
Principal Outstanding¹: $10,645,000 Principal Outstanding¹: $41,540,000
Interest Outstanding¹: $6,644,924 Interest Outstanding¹: $12,375,727
Debt Name: NextGen Regional Communication System Agreement
Bond Rating: N/A
Repayment Source: Special District
Issuance Date: September 6, 2016
Maturity Date: May 1, 2026
PAR Amount: $1,330,746
All-In True Interest Cost: 2.79%
Years Remaining¹: 2
Principal Paid to Date¹: $1,063,390
Interest Paid to Date¹: $171,301
Principal Outstanding¹: $267,357
Interest Outstanding¹: $41,317
1. Information is presented as of the end of FY 2023-24.
Purpose: County of San Diego Regional Communications System
infrastructure for public safety & public services
Purpose: Refinance 1995 (1986 Capital Improvement Projects) &
1996 (Sheriff Substation Project) COPs
DEBT MANAGEMENT
$73.7M $57.1M
$16.5M
$36.1M
$22.0M
$14.1M
TOTAL OUTSTANDING PAID TO DATE
DEBT STATISTICS
Principal Interest
$109.7M $79.1M $30.6M
85 of 194 June 13, 2023, Item #9
■ ■
Program
Number
Funding
Source
Organization
Number
Total Prior
Appropriation
FY 2023-24
Adopted
Total
Appropriation
Expenditures
to Date
Available
Balance
Program Name
Bus Shelter Maintenance MNT0018 2430 200020 $318,671 $-$318,671 $124,525 $194,146
Senior Center PGM0003 7710 200020 288,822 - 288,822 244,621 44,201
Veteran's Park Maintenance PRK0001 7770 205020 63,727 - 63,727 15,059 48,668
Poway Midland Road Railroad PK003 6180 205020 38,170 - 38,170 6,055 32,115
Total $709,390 $-$709,390 $390,260 $319,130
Program
Number
Funding
Source
Organization
Number
Total Prior
Appropriation
FY 2023-24
Adopted
Total
Appropriation
Expenditures
to Date
Available
Balance
Program Name
North County Bridge to Housing 2410 300030 $-$20,000 $20,000 $75,591 $(55,591)
Homeshare/Community Connections 2410 300030 - 16,000 16,000 54,017 (38,017)
2-1-1 San Diego 2410 300030 - 16,946 16,946 66,079 (49,133)
Motorist Aid Services STR0002 2840 307040 141,872 - 141,872 - 141,872
Total $141,872 $52,946 $194,818 $195,687 $(869)
Program
Number
Funding
Source
Organization
Number
Total Prior
Appropriation
FY 2023-24
Adopted
Total
Appropriation
Expenditures
to Date
Available
Balance
Program Name
Household Hazardous Waste (AB939)PG007 2500 410060 $1,418,083 $320,000 $1,738,083 $1,115,036 $623,047
Beverage Container Recycling PG025 2450 410060 86,522 12,466 98,988 52,772 46,215
RSWA Environmental Enhancement PG031 2500 400060 137,500 35,000 172,500 70,800 101,700
Used Oil Recycling PG045 2570 410060 53,601 7,747 61,348 38,465 22,883
Organics Recycling Grant (SB1383)PG044 2450 410060 69,995 69,995 139,990 13,886 126,104
Water Conservation WTR0005 5100 402060 158,674 - 158,674 5,450 153,224
Total $1,924,375 $445,208 $2,369,583 $1,296,409 $1,073,174
Program
Number
Funding
Source
Organization
Number
Total Prior
Appropriation
FY 2023-24
Adopted
Total
Appropriation
Expenditures
to Date
Available
Balance
Program Name
CERT Donations PG013 1000 500050 $12,000 $-$12,000 $5,492 $6,508
UASI Grant (2021)PG041 2530 500050 5,046 - 5,046 1,253 3,793
SHSP Grant (2022)PG050 2530 500050 26,941 - 26,941 - 26,941
Total $43,987 $-$43,987 $6,745 $37,242
Department: Public Works
Department: Fire Department
PROGRAM BUDGETS
Summary by Department
Department: Community Services
Department: Development Services
86 of 194 June 13, 2023, Item #9
PROGRAM BUDGETS
Summary by Department
Program
Number
Funding
Source
Organization
Number
Total Prior
Appropriation
FY 2023-24
Adopted
Total
Appropriation
Expenditures
to Date
Available
Balance
Program Name
Law Enforcement Equipment PGM0005 7180 504050 11,809 - 11,809 - 11,809
Total $11,809 $-$11,809 $-$11,809
TOTAL $2,831,433 $498,154 $3,329,587 $1,889,101 $1,440,486
ABOUT
Program budgets reflect the allocation of resources to provide specialized services.Funding for programs is often from grants or donations.The mix of
programs funded is designed to provide a broad range of community services such as park maintenance,social services,recycling services,and safety services.
Program budgets are distinguished from operating budgets in that they provide funding over multiple years.
Department: Law Enforcement
87 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
FUND
General Fund $48,541,459 $50,778,205 $59,690,765 $55,943,501 $58,002,568 $59,480,794
Capital Improvement Fund 3,370,420 38,792 126,427 40,576 40,576 34,498
Streets Funds 2,722,891 4,057,770 3,253,961 6,266,663 6,036,940 5,054,248
Drainage & Stormwater Funds 1,537,318 1,616,465 1,712,382 1,576,863 1,576,863 1,504,100
Grant Funds 917,355 1,854,089 854,559 623,442 775,417 579,487
Developer Contribution/Mitigation Funds 181,988 551,819 610,093 1,554,518 1,554,518 372,147
Special Assessment District Funds 2,649,022 2,593,635 2,679,597 2,741,892 2,741,892 2,773,653
Other Assessment Funds 1,053,358 1,046,045 1,116,742 1,027,765 1,027,765 1,018,550
Debt Service Funds 291,841 428,271 287,325 287,501 287,501 285,040
Water Utility Funds 25,449,728 30,220,452 31,133,904 34,166,606 31,536,295 37,494,135
Wastewater Utility Funds 9,066,311 9,660,598 11,185,937 10,654,210 10,889,383 10,360,409
Capital Replacement Funds 3,881,488 1,562,123 3,941,262 3,868,131 3,868,131 3,911,005
Trust Funds 1,018,783 1,636,010 35,078 25,817 25,817 10,380
City Housing Funds 1,331,854 307,624 1,778,760 127,616 109,227 93,087
Total $102,013,817 $106,351,898 $118,406,794 $118,905,102 $118,472,894 $122,971,533
REVENUES BY FUND
Summary
88 of 194 June 13, 2023, Item #9
This page intentionally left blank
89 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Legislative and Administrative
City Clerk $3,791 $8,303 $464,796 $9,900 $12,788 $2,800
City Attorney 16,076 10,846 3,000 - - -
City Manager 652,885 634,466 2,145,717 597,000 574,600 562,000
Economic Development 115,560 - 328,619 - - -
Department Total 788,312 653,614 2,942,133 606,900 587,388 564,800
Finance
Director of Finance - - 462,987 - - -
Finance 40,105,561 41,914,502 52,752,059 44,925,396 46,328,604 47,872,653
Customer Services 124,641 154,356 1,607,691 142,900 158,000 158,500
Information Technology (28) - 1,283,932 - 157 -
General Support Services 840,357 832,707 930,369 826,927 995,841 849,625
Capital Equipment Replacement 2,245,723 124,253 2,255,734 2,073,771 2,073,771 2,406,025
Department Total 43,316,254 43,025,818 59,292,772 47,968,994 49,556,373 51,286,803
Human Resources
Director of Human Resources - - - - - -
Human Resources 202 285 418,909 - - -
Risk Management 980 4,046 356,274 - - -
Department Total 1,182 4,331 775,183 - - -
Community Services
Director of Community Services 21,099 42,179 858,076 20,000 17,801 20,000
Recreation 65,134 34,407 229,798 100,000 82,447 80,000
Lake Operations 495,387 649,073 1,140,882 612,750 583,926 568,750
Aquatics 244,664 210,856 764,407 448,000 419,330 393,175
Performing Arts Center 344,179 108,778 1,219,317 540,338 968,727 877,700
Old Poway Park 330,787 300,709 828,166 460,290 534,694 530,090
Library - - - - - -
Interpretive Services 6,106 20 150,710 9,882 4,207 9,882
Community Park 412,916 632,832 1,602,602 692,865 1,391,082 1,233,540
Department Total 1,920,272 1,978,854 6,793,958 2,884,125 4,002,214 3,713,137
Summary1
OPERATING REVENUES BY DIVISION
90 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Summary1
OPERATING REVENUES BY DIVISION
Development Services
Director of Development Services - - 1,262,891 - - -
Planning 219,973 213,176 1,592,254 149,300 149,300 149,300
Building & Safety Inspection 1,397,601 1,365,813 1,809,715 1,233,000 1,233,000 1,000,000
Capital Projects Engineering - 9,000 1,032,900 - - -
Land Development Engineering 151,141 215,322 1,251,280 114,368 114,368 114,368
Engineering Inspection 249,693 303,095 848,413 306,932 306,932 252,150
Traffic Engineering 155 - 3,748 - - -
Stormwater Management - - - - - -
Housing Authority & Programs 1,250,282 242,576 1,707,459 58,389 40,000 40,007
Successor Agency Admin.38,116 38,116 38,116 38,116 38,116 38,116
Department Total 3,306,961 2,387,097 9,546,776 1,900,105 1,881,716 1,593,941
Public Works
Director 822,314 879,900 1,864,644 844,000 844,000 961,300
Utility Systems Oper. & Maint.- - - - - -
Water Supply,Treatment, Storage 23,728,389 28,561,017 29,227,721 31,697,807 28,885,540 35,252,743
Wastewater Disposal 8,485,952 8,834,649 10,291,981 8,823,982 9,095,981 9,740,440
Water Transmission/Distribution 14,680 24,247 90,100 5,000 5,000 5,000
Wastewater Collection Maint.739 1,000 462 - - -
Reclaimed Water Supply 1,211,709 1,286,701 1,266,390 1,396,009 1,181,580 1,581,300
Maintenance Operations - - - - - -
Street Maintenance 9,691 12,434 15,219 - - -
Stormwater & Flood Control 510 719 339 - - -
Vehicle Maintenance 1,270,986 1,251,953 1,443,998 1,565,910 1,565,910 1,418,200
Parks, Trails & Landscape Maint.10,544 3,876 1,926,020 7,000 7,000 7,000
Facilities Maintenance 9,388 - 517,891 - - -
Special Districts & Contract Svcs.1,999,035 1,998,670 2,045,384 2,077,954 2,077,954 2,112,060
Department Total 37,563,938 42,855,168 48,690,147 46,417,663 43,662,965 51,078,043
Fire
Fire Administration 7,685 6,562 1,231,190 6,000 13,174 6,000
Fire Suppression 163,782 577,226 12,131,630 301,150 69,689 117,750
Fire Prevention 340,364 356,052 922,237 370,000 269,610 430,000
Paramedics 1,184,550 1,172,904 1,670,268 3,054,175 2,760,175 3,310,175
Department Total 1,696,382 2,112,743 15,955,326 3,731,325 3,112,648 3,863,925
Law Enforcement
Law Enforcement 165,854 98,800 125,470 133,212 125,000 135,920
Department Total 165,854 98,800 125,470 133,212 125,000 135,920
TOTAL REVENUE $88,759,156 $93,116,424 $144,121,766 $103,642,324 $102,928,304 $112,236,569
1. Only includes Division level revenues, not Fund level revenues, so there will be differences to Fund level summaries.
91 of 194 June 13, 2023, Item #9
I
WASTE-CAPITAL SPECIAL
GENERAL WATER WATER DRAINAGE STREETS REPLACE.DISTRICTS HOUSING TOTAL
Legislative and Administrative
City Council $119,312 $152,175 $45,019 $2,629 - $8,442 $5,372 $-$332,949
City Clerk 167,944 214,206 63,369 3,701 - 11,883 7,562 - 468,665
City Attorney 82,393 105,088 31,089 1,816 - 5,830 3,710 - 229,926
City Manager 417,909 361,427 170,953 7,388 - 14,309 21,384 - 993,370
Economic Development 25,532 - - - - - - - 25,532 Department Total 813,090 832,896 310,430 15,534 - 40,464 38,028 - 2,050,442
Finance
Director of Finance 72,065 224,588 160,134 1,521 - 3,677 3,339 - 465,324
Finance 582,133 157,960 41,596 8,229 - 25,192 13,610 - 828,720
Customer Services 74,263 623,585 574,903 184 - 170 1,806 - 1,274,911
Information Technology 762,126 379,520 193,820 10,883 - 20,206 14,995 - 1,381,550
General Support Services 448,011 372,477 66,043 8,069 - 25,541 17,540 - 937,681
Capital Equipment Replacement - - - - - 1,002,836 - - 1,002,836
Department Total 1,938,598 1,758,130 1,036,496 28,886 - 1,077,622 51,290 - 5,891,022
Human Resources
Director of Human Resources 282,719 62,737 29,132 6,791 6,101 2,620 - 390,100
Human Resources 450,653 143,082 66,441 15,487 13,915 5,976 - 695,554
Risk Management 551,330 634,103 112,431 13,737 43,481 29,859 - 1,384,941
Department Total 1,284,702 839,922 208,004 36,015 - 63,497 38,455 - 2,470,595
Community Services
Director of Community Services 901,307 - - - - - - - 901,307
Recreation 337,496 - - - - - - - 337,496
Lake Operations 1,193,489 - - - - - - - 1,193,489
Aquatics 1,246,732 - - - - - - - 1,246,732
Performing Arts Center 1,295,122 - - - - - - - 1,295,122
Old Poway Park 639,322 - - - - - - - 639,322
Library 136,056 - - - - - - - 136,056
Interpretive Services 162,100 - - - - - - - 162,100
Community Park 1,649,043 - - - - - - - 1,649,043 Department Total 7,560,666 - - - - - - - 7,560,666
OPERATING BUDGET BY FUND
Expenditure Summary (Reflects Cost Allocation)
92 of 194 June 13, 2023, Item #9
WASTE-CAPITAL SPECIAL
GENERAL WATER WATER DRAINAGE STREETS REPLACE.DISTRICTS HOUSING TOTAL
OPERATING BUDGET BY FUND
Expenditure Summary (Reflects Cost Allocation)
Development Services
Director of Development Services 865,509 72,460 15,771 4,205 - 3,076 - - 961,021
Planning 1,367,285 - - - - - - - 1,367,285
Building & Safety Inspection 785,006 - - - - - - - 785,006
Capital Projects Engineering 148,236 667,038 22,361 8,408 7,500 32,990 - - 886,533
Land Development Engineering 644,336 - - - - - - - 644,336
Engineering Inspection 173,995 43,498 57,998 14,499 - - - - 289,990
Traffic Engineering 223,404 - - - - - - - 223,404
Stormwater Management 2,248,159 - - - - - - - 2,248,159
Housing Authority & Programs 20,400 - - - - - - 161,700 182,100
Successor Agency Admin.10,000 - - - - - - - 10,000
Department Total 6,486,330 782,996 96,130 27,112 7,500 36,066 - 161,700 7,597,834
Public Works
Director 173,264 321,212 117,037 25,560 - 25,936 26,572 - 689,581
Utility Systems Oper. & Maint.- 1,069,949 1,069,950 - - - - - 2,139,899
Water Supply,Treatment, Storage - 22,823,016 - - - - - - 22,823,016
Wastewater Disposal - - 5,622,715 - - - - - 5,622,715
Water Transmission/Distribution - 1,947,307 - - - - - - 1,947,307
Wastewater Collection Maint.- - 1,364,084 - - - - - 1,364,084
Reclaimed Water Supply - 837,552 209,388 - - - - - 1,046,940
Maintenance Operations 599,561 45,027 28,532 49,893 - 85,927 52,946 - 861,886
Street Maintenance 836,359 69,931 29,971 - 1,561,377 - - - 2,497,638
Stormwater & Flood Control 337,378 - - 787,215 - - - - 1,124,593
Vehicle Maintenance - - - - - 1,355,760 - - 1,355,760
Parks, Trails & Landscape Maint.3,654,213 - - - - - - - 3,654,213
Facilities Maintenance 1,681,070 235,231 72,702 7,892 - 85,743 8,791 - 2,091,429
Special Districts & Contract Svcs.- - - - - - 2,759,561 - 2,759,561 - Department Total 7,281,845 27,349,225 8,514,379 870,560 1,561,377 1,553,366 2,847,870 - 49,978,622
Fire
Fire Administration 835,388 - - - - - - - 835,388
Fire Suppression 13,142,758 - - - - - - - 13,142,758
Fire Prevention 578,366 - - - - - - - 578,366
Paramedics 768,465 - - - - - - - 768,465
Department Total 15,324,977 - - - - - - - 15,324,977
Law Enforcement
Law Enforcement 15,169,023 - - - - - - - 15,169,023 Department Total 15,169,023 - - - - - - - 15,169,023
TOTAL EXPENDITURES $55,859,231 $31,563,169 $10,165,439 $978,107 $1,568,877 $2,771,015 $2,975,643 $161,700 $106,043,181
93 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $21,451,096 $22,063,056 $23,948,822 $23,527,724 $24,559,916 $25,708,232
Health Benefits 2,957,986 2,873,640 3,092,116 3,489,845 3,743,786 3,911,699
Retirement Benefits¹7,164,056 7,396,293 43,684,483 5,263,241 5,036,543 3,504,483
Misc. Personnel Expenses 1,422,100 1,641,021 1,567,276 1,348,857 1,632,196 1,733,491
Personnel Subtotal 32,995,238 33,974,010 72,292,698 33,629,667 34,972,441 34,857,905
Operating
Professional/Contract Services 19,772,881 21,220,177 23,209,034 23,980,542 24,589,537 26,416,388
Supplies 1,484,311 1,521,016 1,585,582 2,351,006 2,630,005 2,606,436
Utilities 2,466,648 2,612,263 2,964,574 3,325,369 3,368,215 3,740,435
Water Supply 14,330,397 16,258,607 16,300,168 17,909,922 16,068,217 19,018,192
Wastewater Treatment 4,740,681 4,108,758 4,740,723 4,943,982 4,943,982 5,085,993
Asset Management (Maintenance)3,645,331 4,600,303 3,165,468 3,700,091 4,162,088 4,001,372
Asset Management (Replacement)2,190,050 12,020 2,092,639 2,085,791 2,222,375 2,509,406
Misc. Operating Expenses 3,571,490 3,674,653 4,532,931 4,972,237 4,893,776 5,252,577
Capital Outlay 2,362,836 2,208,235 1,876,132 2,512,370 4,980,558 2,554,484
Operating Subtotal 54,564,626 56,216,032 60,467,251 65,781,310 67,858,753 71,185,275
Total $87,559,864 $90,190,042 $132,759,949 $99,410,977 $102,831,194 $106,043,180
1. CalPERS estimated unfunded liability as of June 30, 2021 was refinanced into Pension Obligation Bonds December 2021. Please see the
Debt Management section for additional information.
Expenditure Summary (Excludes Cost Allocation)
OPERATING BUDGET
94 of 194 June 13, 2023, Item #9
This page intentionally left blank
City of Poway
FY 2023-24 Operating Budget
32
95 of 194 June 13, 2023, Item #9
LEGISLATIVE &ADMINISTRATIVE
CITY OF POWAY
DEPARTMENT
96 of 194 June 13, 2023, Item #9
This page intentionally left blank
97 of 194 June 13, 2023, Item #9
City Manager*
Community
Outreach
Coordinator
Law
Enforcement**City Clerk Economic
Development
Assistant City
Manager
Executive
Assistant to the
City Manager
Deputy City Clerk
City Clerk
Senior
Administrative
Assistant
LEGISLATIVE & ADMINISTRATIVE
DEPARTMENT
Total FTEs: 8.0
CITY OF POWAY
Management
Analyst
*The City Manager also provides oversight of all City department directors.
** The City contracts with San Diego County Sheriff's Department for law enforcement services.
98 of 194 June 13, 2023, Item #9
,--------.
I
I
I
I L--------1
This page intentionally left blank
99 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $1,123,660 $1,134,159 $1,168,169 $985,643 $1,118,271 $1,118,271
Health Benefits 181,696 176,289 191,282 185,906 207,751 207,751
Retirement Benefits 323,040 354,574 2,657,325 182,875 151,291 151,291
Misc. Personnel Expenses 69,443 79,654 73,056 78,818 81,810 81,810
Personnel Subtotal 1,697,840 1,744,676 4,089,833 1,433,242 1,559,123 1,559,123
Operating
Professional/Contract Services 242,798 266,263 239,751 404,049 293,367 293,367
Supplies 3,840 3,295 2,052 7,950 7,950 7,950
Utilities - - - - - -
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)12,460 - 9,612 12,571 12,503 12,503
Misc. Operating Expenses 140,052 117,065 133,560 166,925 176,473 176,473
Capital Outlay 908 676 3,664 3,715 1,025 1,025
Operating Subtotal 400,057 387,299 388,640 595,210 491,318 491,318
Department Total $2,097,897 $2,131,975 $4,478,473 $2,028,452 $2,050,441 $2,050,441
Department Summary
Organization Number: 10xxxx
Fund Number: 1000
LEGISLATIVE & ADMINISTRATIVE DEPARTMENT
City of Poway FY 2023-24 Operating Budget
37
100 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $89,665 $89,322 $89,322 $88,982 $88,982 $106,775
Health Benefits 69,753 68,622 73,467 74,117 74,117 88,384
Retirement Benefits 29,928 34,432 39,679 24,739 24,739 10,101
Misc. Personnel Expenses 6,889 9,763 7,651 26,001 26,001 25,442
Personnel Subtotal 196,235 202,140 210,118 213,839 213,839 230,702
Operating
Professional/Contract Services 66 - - 3,000 2,500 3,000
Supplies 58 - - 200 200 200
Utilities - - - - - -
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)2,070 - 350 240 240 1,053
Misc. Operating Expenses 80,867 70,241 78,477 90,859 89,859 97,994
Capital Outlay - - - - - -
Operating Subtotal 83,062 70,241 78,827 94,299 92,799 102,247
Division Total $279,296 $272,381 $288,945 $308,138 $306,638 $332,949
ABOUT
The City Council is comprised of four Councilmembers elected by district by Poway residents to serve four-year
overlapping terms.The Mayor is directly elected at-large for a four-year term.The Mayor selects a Councilmember to
serve as Deputy Mayor annually.
The City Council serves as the City's legislative and policy-making body,taking action on the adoption of all City
ordinances, resolutions,contracts,and matters requiring policy decision and leadership.To reach policy decisions that
meet the needs of the community,the Council listens to public comments and reviews proposals,while aiming to
maintain desired service levels.
The City Council appoints the City Manager and City Attorney,and establishes advisory committees to ensure broad-based
input into City matters.The Council oversees the expenditure of City funds,initiates new programs and service
enhancements, and determines funding for the proposed budget as submitted by the City Manager.
CITY COUNCIL
Legislative and Administrative Department
Organization Number: 100010
Fund Number: 1000
101 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $261,119 $249,569 $233,662 $233,618 $232,987 $281,339
Health Benefits 29,278 29,212 31,240 47,086 47,086 46,986
Retirement Benefits 66,842 73,177 520,043 37,969 37,969 32,788
Misc. Personnel Expenses 18,732 20,941 19,020 19,425 19,425 21,065
Personnel Subtotal 375,970 372,899 803,965 338,098 337,467 382,178
Operating
Professional/Contract Services 27,837 66,400 35,072 143,472 134,260 50,795
Supplies 2,125 2,470 1,293 4,000 2,500 4,000
Utilities - - - - - -
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)4,470 - 4,133 6,513 6,513 5,663
Misc. Operating Expenses 18,818 12,257 18,225 23,875 16,615 26,030
Capital Outlay 296 - - - - -
Operating Subtotal 53,546 81,127 58,723 177,860 159,888 86,488
Division Total $429,516 $454,025 $862,688 $515,958 $497,355 $468,666
ABOUT
The City Clerk's Office is the division of the City Manager's office that coordinates the legislative process,administers City
elections,and manages City records.The Clerk serves as Secretary to the City Council,Poway Housing Authority,and
Public Financing Authority. As the elections official, the Clerk plans, coordinates and administers municipal elections.
The City Clerk's Office prepares meeting agendas and support material in an electronic format for the City Council and
records and preserves the actions of those meetings. It is the responsibility of the Clerk's Office to maintain and protect
all vital,permanent and historic records of the City;provide public access to those records;and administer the records
management and document imaging programs.The City Clerk responds to public records requests as required by
California's Public Records Act;prepares ordinances for publication and codification;updates and maintains the Municipal
Code;administers oath of office;notarizes documents;publishes all public notices;and coordinates the recruitment and
selection process for board and committee appointments.The City Clerk serves as the filing officer for campaign and
conflict-of-interest disclosure statements in accordance with the Political Reform Act.
CITY CLERK
Legislative and Administrative Department
Organization Number: 101010
Fund Number: 1000
102 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $-$-$-$-$-$-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 205,757 194,109 204,271 247,577 232,577 228,572
Supplies - - - 200 200 200
Utilities - - - - - -
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)620 - 650 782 782 782
Misc. Operating Expenses - - - 370 370 370
Capital Outlay - - - - - -
Operating Subtotal 206,377 194,109 204,922 248,929 233,929 229,924
Division Total $206,377 $194,109 $204,922 $248,929 $233,929 $229,924
ABOUT
CITY ATTORNEY
Legislative and Administrative Department
Organization Number: 102010
Fund Number: 1000
The City Council appointed City Attorney provides legal advice regarding City operations and administration.The City
Attorney keeps the City Council and staff informed of new legislative or legal developments that may affect the City.
The City Attorney provides contractual legal counsel,attends meetings,and provides other specialized legal services.The
City Attorney also drafts ordinances,prepares contracts, conducts legal negotiations,reviews legal documents,and may
defend the City's position in court cases.The City Attorney serves as legal advisor to Council-appointed committees and
represents City officials and employees in legal matters relating to City business.
103 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $653,563 $674,744 $704,910 $663,043 $663,043 $730,157
Health Benefits 60,895 59,903 64,148 64,703 64,703 72,381
Retirement Benefits 195,060 211,966 1,734,168 120,167 120,167 108,402
Misc. Personnel Expenses 36,794 41,017 38,769 33,392 33,392 35,303
Personnel Subtotal 946,312 987,631 2,541,994 881,305 881,305 946,243
Operating
Professional/Contract Services 700 2,918 408 5,000 6,000 8,500
Supplies 1,564 825 759 950 950 950
Utilities - - - - - -
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)4,810 - 3,797 4,223 4,223 4,223
Misc. Operating Expenses 20,224 19,268 18,075 29,171 22,606 32,429
Capital Outlay 612 676 3,664 3,715 3,715 1,025
Operating Subtotal 27,910 23,688 26,703 43,059 37,494 47,127
Division Total $974,222 $1,011,318 $2,568,698 $924,364 $918,799 $993,370
ABOUT
The City Manager is appointed by the City Council to serve as the City's chief executive officer responsible for the overall
planning, organization, and direction of municipal activities within the City.
The City Manager advises the City Council on legislative and policy matters and provides recommendations to the Council
to assist them in making effective and efficient policies to address the needs of the community.The City Manager is
responsible for implementation and enforcement of all City ordinances,laws and regulations.The City Manager provides
direction to all City department directors and employees to ensure efficient and effective administration.
The City Manager is also responsible for the preparation,submittal to the City Council,and management of the annual
budget,as well as the City’s Capital Improvement Program (CIP).In addition,the City Manager regularly advises the City
Council on the financial condition and needs of the City.
CITY MANAGER
Legislative and Administrative Department
Organization Number: 103010
Fund Number: 1000
104 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $119,314 $120,523 $140,275 $0 $0 $-
Health Benefits 21,771 18,552 22,428 - - -
Retirement Benefits 31,210 34,999 363,436 - - -
Misc. Personnel Expenses 7,028 7,932 7,616 - - -
Personnel Subtotal 179,323 182,006 533,755 - - -
Operating
Professional/Contract Services 8,437 2,836 - 5,000 2,500 2,500
Supplies 92 - - 2,600 - 2,600
Utilities - - - - - -
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)490 - 682 813 813 782
Misc. Operating Expenses 20,143 15,299 18,784 22,650 15,920 19,650
Capital Outlay - - - - - -
Operating Subtotal 29,162 18,135 19,465 31,063 19,233 25,532
Division Total $208,485 $200,142 $553,220 $31,063 $19,233 $25,532
ABOUT
The Economic Development Division fosters a strong and diverse economic base,which supports jobs and tax revenues.
The City partners with local business groups,private sector businesses and regional stakeholders to identify appropriate
business and development opportunities,and disseminate business resource information,to enhance long-term
economic vitality.Promoting Poway’s key industries,commercial corridors, the Poway Business Park,and recreational
assets ensures diverse employment opportunities for Poway’s local workforce and a strong economic base to sustain a
high quality of life for Poway residents.
ECONOMIC DEVELOPMENT
Legislative and Administrative Department
Organization Number: 104030
Fund Number: 1000
105 of 194 June 13, 2023, Item #9
FINANCE
CITY OF POWAY
DEPARTMENT
106 of 194 June 13, 2023, Item #9
This page intentionally left blank
City of Poway
FY 2023-24 Operating Budget
44
107 of 194 June 13, 2023, Item #9
Director of Finance
Finance Manager
Finance Customer
Services
Information
Technology
Assistant Director
of Finance
Operations
Senior Accountant
Senior Accounting
Technician
Accountant
Senior Administrative
Assistant
(Confidential)
IT Analyst
GIS Analyst
IT Analyst
Network &
Computer Systems
Administrator
Revenue &
Operations
Manager
Lead Customer
Services Field
Worker
Revenue &
Operations
Supervisor
Customer Services
Technician II
FINANCE
DEPARTMENT
Total FTEs: 23.00
CITY OF POWAY
Accounting
Technician II
Customer Services
Field Worker
Customer Services
Field Worker
Customer Services
Field Worker
Customer Services
Technician II
Customer Services
Technician II
Network &
Computer Systems
Analyst
Senior Accounting
Technician
108 of 194 June 13, 2023, Item #9
This page intentionally left blank
109 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Projected Budget
Personnel
Salaries $1,832,462 $1,829,122 $2,057,479 $1,915,767 $1,915,767 $2,090,913
Health Benefits 240,284 234,188 259,590 278,882 278,882 343,948
Retirement Benefits 624,850 727,301 5,039,378 598,452 598,452 299,437
Misc. Personnel Expenses 129,407 147,881 141,145 145,945 145,945 159,151
Personnel Subtotal 2,827,003 2,938,492 7,497,591 2,939,046 2,939,046 2,893,449
Operating
Professional/Contract Services 475,273 501,372 483,419 776,558 885,353 672,659
Supplies 9,938 10,539 12,280 20,725 20,725 21,900
Utilities 342,378 370,799 395,912 409,992 450,522 486,498
Asset Management (Maintenance)176,840 191,125 166,824 202,297 207,797 212,212
Asset Management (Replacement)386,735 - 373,166 314,837 314,837 340,261
Misc. Operating Expenses 181,105 162,942 197,545 218,933 226,452 239,324
Capital Outlay 1,474,896 1,495,582 1,257,280 1,377,106 3,417,901 1,024,721
Operating Subtotal 3,047,165 2,732,359 2,886,426 3,320,449 5,523,588 2,997,575
Department Total $5,874,168 $5,670,851 $10,384,017 $6,259,495 $8,462,634 $5,891,024
Department Summary
Organization Number: 11xxxx
Fund Number: 1000 | 6110
FINANCE DEPARTMENT
City of Poway FY 2023-24 Operating Budget
47
110 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $331,395 $260,084 $256,851 $244,148 $244,148 $262,576
Health Benefits 14,058 6,512 5,948 6,011 6,011 24,657
Retirement Benefits 85,526 73,366 538,212 35,109 35,109 30,180
Misc. Personnel Expenses 18,245 14,571 13,731 14,952 14,952 14,964
Personnel Subtotal 449,223 354,533 814,742 300,220 300,220 332,377
Operating
Professional/Contract Services 49,988 78,735 90,190 138,455 202,425 95,150
Supplies 446 114 264 500 500 500
Utilities - - - - - -
Asset Management (Maintenance)- - - 50 50 50
Asset Management (Replacement)29,095 - 29,199 28,946 28,946 29,244
Misc. Operating Expenses 8,818 4,613 4,420 19,026 19,026 8,005
Capital Outlay - - - - - -
Operating Subtotal 88,347 83,461 124,073 186,977 250,947 132,949
Division Total $537,571 $437,995 $938,814 $487,197 $551,167 $465,326
ABOUT
Finance Department
Organization Number: 110010
Fund Number: 1000
DIRECTOR OF FINANCE
The Office of the Director is responsible for the internal service operations of the City.The Director of Finance oversees
the City's Finance,Customer Services,Information Technology,General Support Services,and Capital Replacement
activities.Costs directly associated with the management of the Finance Department and these activities are included in
this Division.
111 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $432,031 $439,089 $514,103 $423,260 $423,260 $504,110
Health Benefits 52,190 59,506 60,255 58,962 58,962 88,824
Retirement Benefits 149,892 169,500 1,107,063 133,840 133,840 60,774
Misc. Personnel Expenses 31,260 35,851 34,202 33,420 33,420 40,758
Personnel Subtotal 665,373 703,946 1,715,624 649,482 649,482 694,466
Operating
Professional/Contract Services 91,400 96,528 91,027 99,089 99,089 102,971
Supplies 2,644 2,983 2,589 3,500 3,500 3,500
Utilities - - - - - -
Asset Management (Maintenance)- - - 100 100 150
Asset Management (Replacement)3,360 - 3,703 4,360 4,360 5,299
Misc. Operating Expenses 6,766 5,817 7,527 9,335 9,335 16,335
Capital Outlay - - - - - 6,000
Operating Subtotal 104,170 105,328 104,846 116,384 116,384 134,255
Division Total $769,544 $809,273 $1,820,470 $765,866 $765,866 $828,721
ABOUT
The Finance Division is responsible for managing the fiscal operations of the City.This Division's main areas of
responsibility include financial accounting,budgeting,internal controls,investments,payroll,accounts payable and debt
administration.The Division manages the annual independent audit as well as ensures that various State and Federal
reporting requirements are met on a timely basis.
FINANCE
Finance Department
Organization Number: 111010
Fund Number: 1000
112 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $533,653 $573,115 $688,409 $642,193 $642,193 $679,075
Health Benefits 91,977 84,990 103,329 105,075 105,075 128,062
Retirement Benefits 184,002 235,220 1,793,365 206,530 206,530 98,795
Misc. Personnel Expenses 46,362 59,192 57,139 57,285 57,285 59,509
Personnel Subtotal 855,993 952,517 2,642,242 1,011,083 1,011,083 965,441
Operating
Professional/Contract Services 176,603 123,865 111,856 144,926 152,100 139,620
Supplies 2,554 3,346 5,388 4,900 4,900 5,800
Utilities - - - - - -
Asset Management (Maintenance)3,693 3,878 2,036 1,000 6,500 7,250
Asset Management (Replacement)61,650 - 67,451 63,788 63,788 77,710
Misc. Operating Expenses 58,689 65,115 69,343 68,141 68,300 78,240
Capital Outlay 8,900 9,403 - - 21,000 850
Operating Subtotal 312,088 205,605 256,073 282,755 316,588 309,470
Division Total $1,168,081 $1,158,122 $2,898,315 $1,293,838 $1,327,671 $1,274,911
ABOUT
The Customer Services Division is responsible for all aspects of water and sewer billing and service,including: reading
meters to calculate bills;receiving and processing applications for water and sewer service;responding to customer
inquiries and complaints;processing water turn-on and turn-off requests;and maintaining and servicing water meters.
The Division acts as liaison to Wittman Enterprises for ambulance billing.The Customer Services Division manages the
City's cash handling systems and performs the accounts receivable function,which includes invoicing, collecting,
recording,and depositing all City revenues.Customer Services is also responsible for processing and issuing regulatory
licenses, business certificates, and home occupation permits.
CUSTOMER SERVICES
Finance Department
Organization Number: 112010
Fund Number: 1000
113 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $535,383 $556,834 $598,116 $606,166 $606,166 $645,152
Health Benefits 82,059 83,179 90,058 108,834 108,834 102,405
Retirement Benefits 205,431 249,215 1,600,737 222,973 222,973 109,688
Misc. Personnel Expenses 33,541 38,267 36,072 40,288 40,288 43,920
Personnel Subtotal 856,414 927,495 2,324,984 978,261 978,261 901,165
Operating
Professional/Contract Services 117,903 145,351 139,294 334,453 372,104 270,744
Supplies 495 790 454 4,000 4,000 4,200
Utilities 928 880 952 1,012 1,012 1,468
Asset Management (Maintenance)25,970 41,105 29,458 31,500 31,500 33,510
Asset Management (Replacement)203,460 - 174,586 121,013 121,013 134,862
Misc. Operating Expenses 9,692 6,648 10,386 18,905 18,905 20,550
Capital Outlay 15,458 48,118 7,077 20,078 617,558 15,050
Operating Subtotal 373,905 242,893 362,207 530,961 1,166,092 480,384
Division Total $1,230,318 $1,170,388 $2,687,191 $1,509,222 $2,144,353 $1,381,549
ABOUT
The Information Technology Division is responsible for the overall management of the City’s information and
telecommunications systems.Functions directly performed by the Division include the purchase,installation,
administration and maintenance of City servers,network infrastructure, personal computers, printers,and telephone
system,and coordination of the Internet/Intranet and citywide Geographic Information System (GIS)database.The
Division serves as a help desk for staff,providing hardware and software support.The Division also provides project
management and implementation of software applications as well as citywide technology training.The Division uses
contractual services for specialized technical support and new software development.
INFORMATION TECHNOLOGY
Finance Department
Organization Number: 113010
Fund Number: 1000
114 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $-$-$-$-$-$-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 39,379 56,893 51,053 59,635 59,635 64,174
Supplies 3,800 3,307 3,584 7,825 7,825 7,900
Utilities 341,450 369,918 394,960 408,980 449,510 485,030
Asset Management (Maintenance)147,178 146,142 135,330 169,647 169,647 171,252
Asset Management (Replacement)89,170 - 98,226 96,730 96,730 93,146
Misc. Operating Expenses 97,140 80,750 99,471 103,511 110,871 116,179
Capital Outlay - - 3,458 - - -
Operating Subtotal 718,117 657,011 786,082 846,329 894,219 937,681
Division Total $718,117 $657,011 $786,082 $846,329 $894,219 $937,681
ABOUT
The General Support Services Division houses projects and funding for activities that do not fit clearly into any other
particular department/division or are spread amongst several departments.Funding for City Hall utilities;alarms and
maintenance;office machine and communications system operating costs;intergovernmental fees and agreements;and
general supply purchases are included in this Division.
GENERAL SUPPORT SERVICES
Finance Department
Organization Number: 114010
Fund Number: 1000
115 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $-$-$-$-$-$-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services - - - - - -
Supplies - - - - - -
Utilities - - - - - -
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)- - - - - -
Misc. Operating Expenses - - 6,399 15 15 15
Capital Outlay 1,450,538 1,438,061 1,246,745 1,357,028 2,779,343 1,002,821
Operating Subtotal 1,450,538 1,438,061 1,253,144 1,357,043 2,779,358 1,002,836
Division Total $1,450,538 $1,438,061 $1,253,144 $1,357,043 $2,779,358 $1,002,836
ABOUT
The Capital Replacement Division cost center contains funding for the replacement of equipment and vehicles,funded
through annual allocations and rental rates charged to divisions for assigned equipment and vehicles.This allows the City
to maintain a regular improvement/replacement cycle for these assets.
CAPITAL EQUIPMENT REPLACEMENT
Finance Department
Organization Number: 115010
Fund Number: 6110
116 of 194 June 13, 2023, Item #9
This page intentionally left blank
117 of 194 June 13, 2023, Item #9
HUMAN RESOURCES &RISK MANAGEMENT
CITY OF POWAY
DEPARTMENT
118 of 194 June 13, 2023, Item #9
This page intentionally left blank
119 of 194 June 13, 2023, Item #9
Director of Human
Resources & Risk
Management
Risk
Management
Human
Resources
Senior
Administrative
Assistant
(Confidential))
Human Resources
Technician II
(.50)
Management
Analyst
Senior Human
Resources Analyst
Senior
Management
Analyst
1
HUMAN RESOURCES & RISK MANAGEMENT
DEPARTMENT
Total FTEs: 7.0
CITY OF POWAY
Human Resources
Technician II
(.50)
1Position underfilled at the Management Analyst level.
Human Resources
Technician I
120 of 194 June 13, 2023, Item #9
This page intentionally left blank
121 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $573,052 $578,769 $649,918 $591,813 $588,272 $694,245
Health Benefits 76,711 72,681 76,388 78,504 78,504 107,707
Retirement Benefits 169,332 192,924 1,468,296 128,061 128,061 78,513
Misc. Personnel Expenses 38,325 43,484 41,946 46,538 46,538 49,997
Personnel Subtotal 857,420 887,857 2,236,548 844,916 841,375 930,462
Operating
Professional/Contract Services 135,160 197,112 156,312 128,086 128,086 143,736
Supplies 9,426 3,228 3,838 5,100 5,100 5,300
Utilities - - - - - -
Asset Management (Maintenance)35 - 150 550 550 550
Asset Management (Replacement)14,175 - 14,995 16,048 16,048 16,336
Misc. Operating Expenses 807,536 966,864 1,032,993 1,212,456 1,212,456 1,373,044
Capital Outlay 269 1,106 377 990 990 1,170
Operating Subtotal 966,602 1,168,309 1,208,664 1,363,230 1,363,230 1,540,136
Department Total $1,824,022 $2,056,166 $3,445,212 $2,208,146 $2,204,605 $2,470,598
Department Summary
Organization Number: 12xxxx
Fund Number: 1000
HUMAN RESOURCES & RISK MANAGEMENT DEPARTMENT
City of Poway FY 2023-24 Operating Budget
59
122 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $244,018 $239,382 $267,327 $258,499 $258,499 $284,090
Health Benefits 38,264 37,669 40,330 40,680 40,680 39,027
Retirement Benefits 62,293 68,679 660,044 38,861 38,861 30,814
Misc. Personnel Expenses 14,140 15,618 14,979 15,084 15,084 16,329
Personnel Subtotal 358,715 361,348 982,679 353,124 353,124 370,260
Operating
Professional/Contract Services - - - 150 150 150
Supplies 456 389 29 500 500 500
Utilities - - - - - -
Asset Management (Maintenance)- - - 50 50 50
Asset Management (Replacement)8,875 - 8,686 8,700 8,700 9,482
Misc. Operating Expenses 7,260 7,500 5,496 9,861 9,861 9,660
Capital Outlay - - - - - -
Operating Subtotal 16,591 7,889 14,211 19,261 19,261 19,842
Division Total $375,306 $369,237 $996,890 $372,385 $372,385 $390,102
ABOUT
The Human Resources &Risk Management Director plans,organizes,manages, and provides administrative direction and
oversight for all functions and activities of the Human Resources and Risk Management Department, including labor
relations and negotiations;recruitment;selection and onboarding;benefits administration;organization and workforce
planning;employee development,training and recognition programs;and safety and risk management programs.Costs
directly associated with the oversight of both the Human Resources and Risk Management divisions are included in the
Director's divsion budget.
DIRECTOR OF HUMAN RESOURCES & RISK
Human Resources and Risk Management Department
Organization Number: 120010
Fund Number: 1000
123 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $218,968 $234,307 $276,245 $235,910 $232,369 $327,771
Health Benefits 28,395 25,127 25,573 27,252 27,252 48,606
Retirement Benefits 58,137 67,529 493,923 36,528 36,528 37,558
Misc. Personnel Expenses 17,373 20,269 19,895 24,442 24,442 26,935
Personnel Subtotal 322,874 347,232 815,636 324,132 320,591 440,870
Operating
Professional/Contract Services 131,111 197,052 154,989 122,936 122,936 138,586
Supplies 7,145 2,172 3,697 3,500 3,500 3,700
Utilities - - - - - -
Asset Management (Maintenance)35 - 150 500 500 500
Asset Management (Replacement)4,810 - 5,659 6,566 6,566 5,560
Misc. Operating Expenses 40,687 41,011 53,391 105,169 105,169 105,169
Capital Outlay 269 1,106 377 990 990 1,170
Operating Subtotal 184,057 241,340 218,263 239,661 239,661 254,685
Division Total $506,931 $588,573 $1,033,898 $563,793 $560,252 $695,555
ABOUT
The Human Resources Division is dedicated to providing comprehensive, centralized,and professional human resources
support to employees and departments across the entire organization.Overall service areas include: recruitment,
selection and onboarding;benefits administration;organization and workforce planning;policy updates;leave
administration;Human Resources Information System records management;and employee development and training
programs.
HUMAN RESOURCES
Human Resources and Risk Management Department
Organization Number: 121010
Fund Number: 1000
124 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $110,066 $105,080 $106,346 $97,404 $97,404 $82,384
Health Benefits 10,051 9,885 10,485 10,572 10,572 20,074
Retirement Benefits 48,902 56,716 314,329 52,672 52,672 10,141
Misc. Personnel Expenses 6,812 7,596 7,072 7,012 7,012 6,733
Personnel Subtotal 175,831 179,277 438,232 167,660 167,660 119,332
Operating
Professional/Contract Services 4,050 60 1,323 5,000 5,000 5,000
Supplies 1,826 667 112 1,100 1,100 1,100
Utilities - - - - - -
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)490 - 650 782 782 1,294
Misc. Operating Expenses 759,588 918,353 974,106 1,097,426 1,097,426 1,258,215
Capital Outlay - - - - - -
Operating Subtotal 765,954 919,079 976,191 1,104,308 1,104,308 1,265,609
Division Total $941,785 $1,098,356 $1,414,424 $1,271,968 $1,271,968 $1,384,941
ABOUT
The Risk Management Division is dedicated to minimizing or eliminating the exposure of City assets and resources to
accidental and business loss.Through the City's partnership with the California Joint Powers Insurance Authority (CJPIA),
the Division secures appropriate property,liability and other insurance policies;works with claimaints on the liability
claims process and employees on the workers'compensation claims process;and provides Citywide education on risk
management topics such as risk transfer and workplace safety.The Division also coordinates as-needed work station
ergonomic assessments and coordinates the City's monthly Safety Committee meetings.
RISK MANAGEMENT
Human Resources and Risk Management Department
Organization Number: 122010
Fund Number: 1000
125 of 194 June 13, 2023, Item #9
COMMUNITYSERVICES
CITY OF POWAY
DEPARTMENT
126 of 194 June 13, 2023, Item #9
This page intentionally left blank
City of Poway
FY 2023-24 Operating Budget
64
127 of 194 June 13, 2023, Item #9
Director of
Community
Services
Senior
Management
Analyst
Administration Old Poway
ParkRecreationCommunity
ParkAquaticsInterpretive
ServicesPCPA Lake Poway
Recreation Area
Manager
Recreation Area
Manager
Recreation Area
Manager
Recreation Area
Manager
Recreation Area
Manager
Aquatics
Coordinator
Recreation
Coordinator
Management
Analyst
Administrative
Assistant III
1
(.50)
Administrative
Assistant III
Box Office
Coordinator
(.75)
Technical Theater
Coordinator
Front of House
Coordinator
(.75)
Technical Theater
Coordinator
Administrative
Assistant III
(.50)
Interpretive
Services
Coordinator
Park Ranger
(.50)
Recreation
Coordinator
Senior Park
Ranger
Senior Park
Ranger
Recreation
Coordinator
Administrative
Assistant II
Recreation
Coordinator
Recreation
Leader I
(.48)
COMMUNITY SERVICES
DEPARTMENT
Total FTEs: 29.23
CITY OF POWAY
1
Position underfilled at the Administrative Assistant II level.
Park Ranger
(.75)
Park Ranger
(.50)
Park Ranger
(.75)
Park Ranger
(.75)
Recreation
CoordinatorSenior Lifeguard
Senior Lifeguard
128 of 194 June 13, 2023, Item #9
This page intentionally left blank
129 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $2,300,386 $1,993,722 $2,533,331 $2,833,513 $2,764,807 $3,096,032
Health Benefits 219,846 192,564 207,598 304,272 304,272 321,233
Retirement Benefits 539,779 545,631 3,980,022 480,589 480,589 269,798
Misc. Personnel Expenses 149,477 164,421 157,397 171,552 171,552 208,654
Personnel Subtotal 3,209,488 2,896,338 6,878,348 3,789,926 3,721,220 3,895,717
Operating
Professional/Contract Services 947,180 1,004,814 1,399,442 1,080,920 1,446,621 1,465,066
Supplies 264,132 266,171 346,029 394,900 399,460 465,963
Utilities 608,549 555,572 743,498 764,035 837,356 901,870
Asset Management (Maintenance)74,675 68,093 106,855 97,839 91,834 104,172
Asset Management (Replacement)222,800 12,020 216,512 206,874 206,697 221,194
Misc. Operating Expenses 236,962 150,546 336,170 322,636 349,043 365,959
Capital Outlay 6,643 24,455 12,735 70,499 78,406 140,726
Operating Subtotal 2,360,940 2,081,671 3,161,241 2,937,703 3,409,417 3,664,949
Department Total $5,570,428 $4,978,008 $10,039,589 $6,727,629 $7,130,637 $7,560,666
Department Summary
Organization Number: 20xxxx
Fund Number: 1000
COMMUNITY SERVICES DEPARTMENT
City of Poway FY 2023-24 Operating Budget
67
130 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $605,366 $412,504 $411,333 $420,505 $419,444 $445,629
Health Benefits 54,040 45,199 41,186 41,237 41,237 45,085
Retirement Benefits 219,284 217,114 1,065,442 158,182 158,182 68,267
Misc. Personnel Expenses 30,204 37,843 30,104 33,410 33,410 34,715
Personnel Subtotal 908,894 712,660 1,548,065 653,334 652,273 593,696
Operating
Professional/Contract Services 317,641 277,948 234,650 265,653 266,566 266,598
Supplies 1,788 780 610 1,775 1,236 1,775
Utilities - - - - - -
Asset Management (Maintenance)- - 45,657 - - -
Asset Management (Replacement)5,010 - 5,460 6,139 6,139 5,948
Misc. Operating Expenses 35,648 15,519 20,287 30,317 30,800 30,815
Capital Outlay 991 967 1,100 2,475 2,475 2,475
Operating Subtotal 361,078 295,213 307,764 306,359 307,216 307,611
Division Total $1,269,972 $1,007,873 $1,855,829 $959,693 $959,489 $901,307
ABOUT
The quality of recreational opportunities and cultural programming reflects a vibrant and strong community.The Office
of the Director is responsible for the eight divisions that work to fulfill those needs:Recreation,Aquatics,Lake Poway
Recreation Area, Poway Center for the Performing Arts,Old Poway Park,Poway Community Library,Interpretive Services,
and Community Park.Front office staff provide customer service for facility rentals and class/camp registrations.Staff
members within the Director's Division oversee the City's animal control agreement and the youth recreation scholarship
program (P.L.A.Y.).This Division also provides administrative coordination with the Metropolitan Transit System and
private foundations.
DIRECTOR OF COMMUNITY SERVICES
Community Services Department
Organization Number: 200020
Fund Number: 1000
131 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $121,942 $80,033 $109,068 $126,228 $126,228 $133,426
Health Benefits 17,722 11,194 15,833 18,970 18,970 14,153
Retirement Benefits 23,794 16,456 143,811 9,964 9,964 8,539
Misc. Personnel Expenses 12,792 9,052 4,206 11,070 11,070 12,386
Personnel Subtotal 176,250 116,735 272,918 166,232 166,232 168,504
Operating
Professional/Contract Services 2,884 2,906 5,376 7,895 8,214 8,247
Supplies 937 1,072 1,662 4,150 4,150 4,150
Utilities 32,618 29,968 36,195 36,101 30,302 33,811
Asset Management (Maintenance)980 171 590 1,000 1,000 1,000
Asset Management (Replacement)10,140 - 6,559 7,666 7,667 9,881
Misc. Operating Expenses 58,323 66,297 112,845 97,185 111,870 111,903
Capital Outlay - - - - - -
Operating Subtotal 105,882 100,415 163,227 153,997 163,203 168,992
Division Total $282,132 $217,150 $436,145 $320,229 $329,435 $337,496
ABOUT
The Recreation Division hosts recreation opportunities at Meadowbrook and Twin Peaks Gymnasiums in partnership with
the Poway Unified School District and works closely with youth and adult sports leagues to coordinate use of City and joint-
use facilities.
RECREATION
Community Services Department
Organization Number: 201020
Fund Number: 1000
132 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $407,678 $440,138 $472,128 $572,574 $587,026 $600,097
Health Benefits 43,826 43,004 47,951 104,190 104,190 59,009
Retirement Benefits 66,087 78,024 656,948 51,966 51,966 40,202
Misc. Personnel Expenses 25,103 29,069 27,565 40,194 40,194 42,884
Personnel Subtotal 542,694 590,235 1,204,592 768,924 783,376 742,192
Operating
Professional/Contract Services 48,210 93,195 148,388 86,952 98,962 120,548
Supplies 145,263 161,098 170,229 178,449 178,498 187,652
Utilities 120,249 45,442 44,212 50,824 43,484 46,819
Asset Management (Maintenance)773 - 822 3,450 3,450 6,950
Asset Management (Replacement)32,720 - 34,558 19,437 19,258 19,512
Misc. Operating Expenses 35,188 36,955 48,164 43,631 43,778 41,733
Capital Outlay 269 6,862 3,539 26,215 26,212 28,083
Operating Subtotal 382,672 343,551 449,912 408,958 413,642 451,297
Division Total $925,367 $933,786 $1,654,504 $1,177,882 $1,197,018 $1,193,489
ABOUT
The Lake Poway Recreation Area provides year-round boating,fishing,and outdoor recreational opportunities that
promote healthier lifestyles.Staff provides oversight for lease of the concession,which sells fishing and boating permits
and tackle items.The Division also coordinates with other departments to ensure a safe and secure water resource and
trails system,and provides support to nonprofits, groups,and private rentals for fundraising activities,celebrations,and
community gatherings. The Reserve Park Ranger Program helps provide a safe and family-friendly park and trail system.
LAKE OPERATIONS
Community Services Department
Organization Number: 202020
Fund Number: 1000
133 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $345,689 $408,591 $446,714 $514,471 $451,667 $549,449
Health Benefits $17,452 23,331 25,020 25,240 25,240 73,031
Retirement Benefits 30,115 36,749 370,685 21,368 21,368 27,520
Misc. Personnel Expenses 14,596 17,398 16,990 12,668 12,668 19,320
Personnel Subtotal 407,851 486,069 859,409 573,747 510,943 669,320
Operating
Professional/Contract Services 15,600 42,643 39,569 39,826 33,948 41,565
Supplies 51,954 61,552 71,172 79,056 79,011 120,391
Utilities 139,460 182,735 223,087 191,897 237,980 252,252
Asset Management (Maintenance)3,175 4,055 3,320 8,100 6,220 8,100
Asset Management (Replacement)52,210 - 62,903 60,524 60,525 57,929
Misc. Operating Expenses 8,026 6,989 8,648 14,212 13,578 14,295
Capital Outlay 1,066 13,947 2,269 15,195 16,573 82,880
Operating Subtotal 271,491 311,920 410,967 408,810 447,835 577,412
Division Total $679,342 $797,990 $1,270,376 $982,557 $958,778 $1,246,732
ABOUT
The Aquatics Division is dedicated to providing a diverse range of high-quality aquatic programs and activities that are
accessible to all members of the community.Aquatic programs support and promote safety,fitness,education,and youth
sports.The Aquatics Division coordinates with youth sports organizations to provide programming that is reflective of
community needs.
AQUATICS
Community Services Department
Organization Number: 203020
Fund Number: 1000
134 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $332,243 $143,475 $485,108 $504,924 $485,631 $535,997
Health Benefits 38,806 22,951 29,266 46,165 46,165 30,132
Retirement Benefits 81,931 54,106 801,440 120,843 120,843 59,274
Misc. Personnel Expenses 26,038 29,037 33,126 36,391 36,391 40,711
Personnel Subtotal 479,018 249,569 1,348,939 708,323 689,030 666,114
Operating
Professional/Contract Services 151,116 129,417 131,199 74,285 136,843 77,244
Supplies 28,886 9,371 31,029 40,210 44,280 58,010
Utilities 171,911 149,984 194,456 201,906 230,898 245,015
Asset Management (Maintenance)45,665 40,744 43,177 64,466 60,341 66,489
Asset Management (Replacement)83,740 - 58,408 42,990 42,991 51,476
Misc. Operating Expenses 54,432 8,317 103,136 75,054 88,125 108,711
Capital Outlay 3,704 2,003 5,150 21,839 28,355 22,063
Operating Subtotal 539,453 339,836 566,555 520,750 631,833 629,008
Division Total $1,018,472 $589,405 $1,915,494 $1,229,073 $1,320,863 $1,295,122
ABOUT
POWAY CENTER FOR THE PERFORMING ARTS
Community Services Department
Organization Number: 204020
Fund Number: 1000
The Poway Center for the Performing Arts Division is responsible for the efficient and effective operation and
maintenance of the Poway Center for the Performing Arts.The Division partners with Poway OnStage,the Poway Unified
School District,and community-based arts organizations to provide leisure and cultural activities that entertain, enlighten,
and enrich lives.Staff ensures professional technical,box office, and front-of-house services.The volunteer usher
program provides critical operational support. The lobby features juried rotating art exhibits.
135 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $208,380 $202,474 $229,732 $246,780 $246,780 $281,936
Health Benefits 19,341 19,573 20,997 39,147 39,147 29,209
Retirement Benefits 53,752 63,101 411,725 61,357 61,357 28,664
Misc. Personnel Expenses 12,752 14,416 13,865 18,290 18,290 18,373
Personnel Subtotal 294,225 299,564 676,318 365,574 365,574 358,182
Operating
Professional/Contract Services 86,355 99,260 127,821 136,035 136,035 145,285
Supplies 10,673 6,600 14,259 31,110 31,110 23,110
Utilities 41,187 45,933 53,364 59,265 56,092 60,990
Asset Management (Maintenance)4,000 4,000 4,000 4,700 4,700 6,700
Asset Management (Replacement)17,200 12,020 20,752 18,950 18,951 19,490
Misc. Operating Expenses 16,202 6,298 12,545 22,352 22,516 22,445
Capital Outlay - - - 2,900 2,900 3,120
Operating Subtotal 175,616 174,112 232,742 275,312 272,304 281,140
Division Total $469,841 $473,676 $909,060 $640,886 $637,878 $639,322
ABOUT
The Old Poway Park Division is dedicated to bringing history to life through community group partnerships.Interpretive
tours and themed programs and events ensure visitors experience Poway's history,and facilitate celebration and
community spirit.Staff administers agreements for operation of the Farmers Market, Poway Midland Railroad,
Hamburger Factory Restaurant, Poway Historical Museum, and the Pottery Shop.
OLD POWAY PARK
Community Services Department
Organization Number: 205020
Fund Number: 1000
136 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $-$-$-$-$-$-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 37,033 51,363 48,314 69,579 76,029 83,174
Supplies 2,394 - - 4,850 4,850 7,850
Utilities 13,275 20,493 23,351 26,296 23,788 30,190
Asset Management (Maintenance)20,081 19,095 9,287 15,123 15,123 13,933
Asset Management (Replacement)- - - - - -
Misc. Operating Expenses 722 793 784 808 866 909
Capital Outlay - - - - - -
Operating Subtotal 73,504 91,745 81,736 116,656 120,656 136,056
Division Total $73,504 $91,745 $81,736 $116,656 $120,656 $136,056
ABOUT
The Library Division supports Library building maintenance operations,custodial service,landscape maintenance,and
security.City staff is the liaison to County Library staff,fostering a strong working relationship and responding to special
building maintenance requests as needed.
LIBRARY
Community Services Department
Organization Number: 206020
Fund Number: 1000
137 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $81,397 $75,528 $81,597 $73,078 $73,078 $77,244
Health Benefits 10,293 10,110 11,981 10,925 10,925 12,845
Retirement Benefits 27,251 31,488 188,820 31,558 31,558 8,220
Misc. Personnel Expenses 8,132 9,320 8,750 6,330 6,330 11,613
Personnel Subtotal 127,073 126,446 291,147 121,891 121,891 109,922
Operating
Professional/Contract Services 7,057 6,549 5,177 10,716 10,716 16,916
Supplies 4,661 5,092 6,140 6,100 6,100 6,250
Utilities 6,711 10,477 10,764 14,151 11,533 14,151
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)4,400 - 5,754 3,071 3,071 8,081
Misc. Operating Expenses 4,987 4,649 6,212 8,380 8,380 6,780
Capital Outlay - - - 1,160 1,160 -
Operating Subtotal 27,817 26,767 34,047 43,578 40,960 52,178
Division Total $154,890 $153,213 $325,194 $165,469 $162,851 $162,100
ABOUT
The Interpretive Services Division is dedicated to the preservation and protection of the Blue Sky Ecological Reserve and
the Kumeyaay-Ipai Interpretive Center at Pauwai.The goal is to carefully manage these valuable resources for future
generations.Staff provides interpretive,cultural,and natural resource programs to foster stewardship and recreational
activities that promote healthier lifestyles.Staff coordinates and partners with a team of volunteers to create
opportunities for the public, schools, and community-based groups to connect with nature and history.
INTERPRETIVE SERVICES
Community Services Department
Organization Number: 207020
Fund Number: 1000
138 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $197,692 $230,980 $297,652 $374,953 $374,953 $472,254
Health Benefits 18,367 17,201 15,365 18,398 18,398 57,769
Retirement Benefits 37,564 48,593 341,152 25,351 25,351 29,112
Misc. Personnel Expenses 19,859 18,285 22,791 13,199 13,199 28,652
Personnel Subtotal 273,483 315,060 676,959 431,901 431,901 587,787
Operating
Professional/Contract Services 281,284 301,532 658,947 389,978 679,308 705,489
Supplies 17,577 20,607 50,928 49,200 50,225 56,775
Utilities 83,137 70,539 158,070 183,595 203,279 218,642
Asset Management (Maintenance)- 29 - 1,000 1,000 1,000
Asset Management (Replacement)17,380 - 22,119 48,095 48,095 48,877
Misc. Operating Expenses 23,435 4,729 23,550 30,697 29,130 28,368
Capital Outlay 612 676 676 715 731 2,105
Operating Subtotal 423,425 398,112 914,291 703,280 1,011,768 1,061,256
Division Total $696,908 $713,172 $1,591,250 $1,135,181 $1,443,669 $1,649,043
ABOUT
The Community Park Division is dedicated to providing classes,camps,programs,and services that bring the Poway
community together,and expand recreational opportunities for people of all ages.Staff develops and hosts events and
activities that promote health and wellness,and are accessible to families at all income levels.Staff coordinates with the
Friends of Poway Seniors to offer older adult programming and a robust nutritional meal program.
COMMUNITY PARK
Community Services Department
Organization Number: 208020
Fund Number: 1000
City of Poway FY 2023-24 Operating Budget
76
139 of 194 June 13, 2023, Item #9
DEVELOPMENTSERVICES
CITY OF POWAY
DEPARTMENT
140 of 194 June 13, 2023, Item #9
This page intentionally left blank
141 of 194 June 13, 2023, Item #9
Director of
Development
Services
Senior
Management
Analyst
Admin Land
DevelopmentPlanning
City Planner
Management
Analyst
Administrative
Assistant III
Senior
Administrative
Assistant
Associate Planner
Associate Planner
Assistant Planner
Senior Planner Senior Civil
Engineer
Associate Civil
Engineer1
Assistant Engineer
DEVELOPMENT SERVICES
DEPARTMENT
Total FTEs: 26.0
CITY OF POWAY
Administrative
Assistant III
Engineering
Technician I
City Engineer
Development
Services Aide
Code
Compliance
Code Compliance
Officer
Senior Code
Compliance
Officer
Building*
Capital
Improvement
Projects
Engineering
Inspection Traffic**
Principal Civil
Engineer
Associate Civil
Engineer
Associate Civil
Engineer
Special Projects
Engineer
Lead Engineering
Inspector
Engineering
Inspector
Engineering
Inspector
* The City of Poway contracts with EsGil corporation for building plan review and inspection services.
** The City of Poway contracts with Kimley-Horn for traffic engineering services.1Position filled at the Assistant Engineer level.
142 of 194 June 13, 2023, Item #9
.-----i
I
I I , ______ J
.-----i
I
I I , ______ J
This page intentionally left blank
143 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $2,363,063 $2,401,729 $2,401,085 $2,390,553 $2,390,553 $2,550,976
Health Benefits 337,459 349,540 361,997 423,737 423,737 438,454
Retirement Benefits 761,849 858,704 6,228,333 547,471 547,471 336,685
Misc. Personnel Expenses 168,090 186,030 171,278 166,770 166,770 184,190
Personnel Subtotal 3,630,461 3,796,003 9,162,693 3,528,531 3,528,531 3,510,305
Operating
Professional/Contract Services 1,808,073 1,710,631 3,037,901 2,380,429 2,264,930 3,623,956
Supplies 6,043 7,327 6,851 17,195 16,465 17,195
Utilities 2,281 2,281 2,099 2,340 2,340 2,340
Asset Management (Maintenance)3,062 - 11,638 2,116 2,116 2,116
Asset Management (Replacement)96,540 - 99,353 105,499 105,499 95,910
Misc. Operating Expenses 194,154 226,280 209,931 332,022 212,613 333,826
Capital Outlay 12,000 17,913 12,000 12,184 12,184 12,184
Operating Subtotal 2,122,152 1,964,431 3,379,772 2,851,785 2,616,147 4,087,527
Department Total $5,752,613 $5,760,434 $12,542,465 $6,380,316 $6,144,678 $7,597,832
Department Summary
Organization Number: 30xxxx
Fund Number: 1000 | 2900
DEVELOPMENT SERVICES DEPARTMENT
City of Poway FY 2023-24 Operating Budget
81
144 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $550,078 $516,853 $564,717 $553,804 $553,804 $585,011
Health Benefits 70,387 67,606 80,138 89,370 89,370 86,125
Retirement Benefits 194,423 211,244 1,534,568 187,044 187,044 93,182
Misc. Personnel Expenses 38,468 42,630 40,339 36,053 36,053 42,661
Personnel Subtotal 853,356 838,332 2,219,762 866,271 866,271 806,979
Operating
Professional/Contract Services 11,552 12,220 117 71,830 71,830 76,045
Supplies 1,200 2,158 1,023 2,400 2,400 2,400
Utilities - - - - - -
Asset Management (Maintenance)900 - - - - -
Asset Management (Replacement)51,870 - 51,266 52,081 52,081 44,407
Misc. Operating Expenses 29,620 28,186 24,987 33,419 33,389 31,190
Capital Outlay - - - - - -
Operating Subtotal 95,142 42,564 77,393 159,730 159,700 154,042
Division Total $948,499 $880,896 $2,297,154 $1,026,001 $1,025,971 $961,021
ABOUT
The Office of the Director is responsible for the overall administration of the department.The Director is responsible for
managing the operation of the department and ensuring that all department goals are achieved in an efficient manner.
DIRECTOR OF DEVELOPMENT SERVICES
Development Services Department
Organization Number: 300030
Fund Number: 1000
145 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $647,798 $660,439 $618,987 $652,479 $652,479 $710,673
Health Benefits 99,409 99,320 95,602 130,483 130,483 135,208
Retirement Benefits 224,068 237,588 1,543,199 103,481 103,481 82,550
Misc. Personnel Expenses 47,125 53,682 48,497 52,450 52,450 55,159
Personnel Subtotal 1,018,399 1,051,029 2,306,284 938,893 938,893 983,590
Operating
Professional/Contract Services 54,497 106,536 52,011 116,450 81,586 116,450
Supplies 2,047 1,441 1,225 3,800 3,800 3,800
Utilities 912 912 838 936 936 936
Asset Management (Maintenance)- - 15 600 600 600
Asset Management (Replacement)12,380 - 15,535 17,350 17,350 16,568
Misc. Operating Expenses 120,659 161,416 139,696 236,701 123,842 245,157
Capital Outlay - 5,913 - 184 184 184
Operating Subtotal 190,495 276,218 209,319 376,021 228,298 383,695
Division Total $1,208,894 $1,327,247 $2,515,604 $1,314,914 $1,167,191 $1,367,285
ABOUT
The Planning Division assists the development community and homeowners with processing land use applications and
ensuring compliance with zoning and conditions of approval through plan reviews and field inspections.It is the City’s
goal to process all land use applications in a timely manner.Code Compliance is conducted within the Planning Division
and enforces City regulations on signs,graffiti,businesses, noise,housing,vegetation management,Stormwater pollution,
vehicle abatement, and other topics.
PLANNING
Development Services Department
Organization Number: 301030
Fund Number: 1000
146 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $-$-$-$-$-$-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 1,082,018 1,054,710 1,392,776 953,000 803,000 778,000
Supplies 290 1,287 1,569 1,600 1,600 1,600
Utilities - - - - - -
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)3,010 - 3,902 4,906 4,906 4,906
Misc. Operating Expenses (0) 1 0 1,550 1,402 500
Capital Outlay - - - - - -
Operating Subtotal 1,085,318 1,055,998 1,398,247 961,056 810,908 785,006
Division Total $1,085,318 $1,055,998 $1,398,247 $961,056 $810,908 $785,006
ABOUT
The Building and Safety Inspection Division provides assistance and information on construction code requirements to
developers and homeowners through telephone and counter contacts;plan check review;building permit issuance;and
structural,electrical,plumbing and mechanical inspections.The City's Building and Safety Inspection services are provided
through a contract with the EsGil Corporation.
BUILDING & SAFETY INSPECTION
Development Services Department
Organization Number: 303030
Fund Number: 1000
147 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $630,746 $696,080 $749,087 $696,016 $696,016 $679,273
Health Benefits 58,700 69,400 71,783 72,418 72,418 80,125
Retirement Benefits 121,892 155,335 1,211,053 105,427 105,427 62,707
Misc. Personnel Expenses 30,102 30,499 28,588 28,329 28,329 29,439
Personnel Subtotal 841,441 951,314 2,060,511 902,190 902,190 851,544
Operating
Professional/Contract Services 3,856 3,937 4,089 4,900 4,700 5,800
Supplies 855 722 923 2,730 2,730 2,730
Utilities - - - - - -
Asset Management (Maintenance)900 - 15 300 300 300
Asset Management (Replacement)13,540 - 7,617 8,126 8,126 8,126
Misc. Operating Expenses 9,625 6,808 11,437 11,004 9,961 6,032
Capital Outlay 12,000 12,000 12,000 12,000 12,000 12,000
Operating Subtotal 40,777 23,467 36,081 39,060 37,818 34,988
Division Total $882,218 $974,781 $2,096,592 $941,250 $940,007 $886,532
ABOUT
The Capital Projects Engineering Division develops the short and long term Capital Improvment Projects Program.Staff
oversees design,construction administration,and inspection services for capital improvement projects.This Division also
performs special studies and provides engineering support for projects in other departments such as Community Services
and Public Works.
CAPITAL PROJECTS ENGINEERING
Development Services Department
Organization Number: 304030
Fund Number: 1000
148 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $383,082 $395,219 $322,225 $355,661 $355,661 $411,147
Health Benefits 60,768 62,236 61,470 76,705 76,705 77,644
Retirement Benefits 132,930 153,220 1,210,729 78,040 78,040 59,943
Misc. Personnel Expenses 33,255 37,777 33,745 30,103 30,103 36,153
Personnel Subtotal 610,034 648,452 1,628,169 540,509 540,509 584,887
Operating
Professional/Contract Services 40,153 24,533 29,029 43,900 43,700 43,900
Supplies 952 717 1,119 2,730 2,730 2,730
Utilities - - - - - -
Asset Management (Maintenance)- - 15 300 300 300
Asset Management (Replacement)5,150 - 4,475 5,502 5,502 6,209
Misc. Operating Expenses 3,915 4,259 4,188 7,523 6,528 6,310
Capital Outlay - - - - - -
Operating Subtotal 50,169 29,509 38,826 59,955 58,760 59,449
Division Total $660,203 $677,961 $1,666,995 $600,464 $599,269 $644,336
ABOUT
The Land Development Engineering Division assists the private development community and homeowners with
processing grading permits, improvement plans, and addressing other engineering matters in a timely manner while
ensuring compliance with City standards and specific conditions of approval.
LAND DEVELOPMENT ENGINEERING
Development Services Department
Organization Number: 305030
Fund Number: 1000
149 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $107,481 $89,089 $94,061 $83,571 $83,571 $125,990
Health Benefits 48,195 50,979 53,004 54,761 54,761 59,352
Retirement Benefits 88,536 101,317 728,784 73,479 73,479 38,303
Misc. Personnel Expenses 19,140 21,441 20,109 19,835 19,835 20,778
Personnel Subtotal 263,352 262,826 895,958 231,646 231,646 244,423
Operating
Professional/Contract Services 777 979 1,394 2,668 1,975 2,668
Supplies 668 1,003 933 2,775 2,775 2,775
Utilities 1,368 1,368 1,261 1,404 1,404 1,404
Asset Management (Maintenance)1,262 - 11,592 426 426 426
Asset Management (Replacement)8,600 - 15,908 16,752 16,752 14,912
Misc. Operating Expenses 16,105 10,354 10,978 16,235 16,235 23,381
Capital Outlay - - - - - -
Operating Subtotal 28,779 13,703 42,066 40,260 39,567 45,566
Division Total $292,131 $276,529 $938,023 $271,906 $271,213 $289,989
ABOUT
The Engineering Inspection Division is responsible for inspection of infrastructure and other site improvements (other
than buildings)for private and public projects to ensure they meet City codes and plan specifications,and meet State
requirements to prevent stormwater pollution.
ENGINEERING INSPECTION
Development Services Department
Organization Number: 306030
Fund Number: 1000
150 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $43,878 $44,049 $52,009 $49,022 $49,022 $38,882
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal 43,878 44,049 52,009 49,022 49,022 38,882
Operating
Professional/Contract Services 192,382 61,587 52,094 161,150 238,280 181,150
Supplies 30 - 59 960 230 960
Utilities - - - - - -
Asset Management (Maintenance)- - - 490 490 490
Asset Management (Replacement)1,990 - 650 782 782 782
Misc. Operating Expenses - - 469 1,140 1,140 1,140
Capital Outlay - - - - - -
Operating Subtotal 194,402 61,587 53,272 164,522 240,922 184,522
Division Total $238,281 $105,637 $105,281 $213,544 $289,944 $223,404
ABOUT
The Traffic Engineering Division is responsible for resolving the City’s traffic engineering and transportation planning
issues.Staff oversees the operation and maintenance of the City’s computerized traffic signal system and reviews all work
area traffic control designs and traffic impact reports for land development projects.Most traffic engineering work is done
by a consultant.
TRAFFIC ENGINEERING
Development Services Department
Organization Number: 307040
Fund Number: 1000
151 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $-$-$-$-$-$-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 384,229 396,246 1,453,032 835,531 913,848 2,228,643
Supplies - - - 200 200 200
Utilities - - - - - -
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)- - - - - -
Misc. Operating Expenses 14,230 14,984 18,176 23,650 19,316 19,316
Capital Outlay - - - - - -
Operating Subtotal 398,459 411,230 1,471,208 859,381 933,364 2,248,159
Division Total $398,459 $411,230 $1,471,208 $859,381 $933,364 $2,248,159
ABOUT
The Stormwater Management Division is responsible for preserving, protecting,and improving the waters of the U.S.
within the City boundaries.Staff maintains compliance with the National Pollutant Discharge Elimination System Permit by
reducing or preventing the discharge of pollutants to the storm drain system and performing required inspections,
monitoring and annual reporting. Most inspection, monitoring and reporting work is completed by a consultant.
STORMWATER MANAGEMENT
Development Services Department
Organization Number: 308040
Fund Number: 1000
152 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $-$-$-$-$-$-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 38,610 49,884 53,360 191,000 106,010 191,300
Supplies - - - - - -
Utilities - - - - - -
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)- - - - - -
Misc. Operating Expenses - 272 - 800 800 800
Capital Outlay - - - - - -
Operating Subtotal 38,610 50,156 53,360 191,800 106,810 192,100
Division Total $38,610 $50,156 $53,360 $191,800 $106,810 $192,100
General Fund $8,899 $3,740 $539 $30,400 $30,400 $30,400
Housing Authority Fund $29,711 $46,415 $52,821 $161,400 $76,410 $161,700
ABOUT
The Housing Authority and Programs Division supports the Poway Housing Authority.Staff work to provide the
community with a variety of housing options,including high quality, multi-family and single-family homes affordable to
low-and moderate-income households.This Division monitors existing affordable housing developments,assets and
facilities with care and attention to resident and community needs.Additionally,staff works with non-profit housing
developers to build new quality affordable housing developments for the community.
HOUSING AUTHORITY & PROGRAMS
Development Services Department
Organization Number: 30901003 | 310080 | 309030
Fund Number: 1000 | 1000 | 2900
City of Poway FY 2023-24 Operating Budget
90
153 of 194 June 13, 2023, Item #9
PUBLIC WORKS
CITY OF POWAY
DEPARTMENT
154 of 194 June 13, 2023, Item #9
This page intentionally left blank
155 of 194 June 13, 2023, Item #9
Director of Public
Works
Maintenance
Operations
Assistant Director
of Public Works for
Maintenance
Operations
PUBLIC WORKS
DEPARTMENT
Total FTEs: 89.0
CITY OF POWAY
Principal Civil
Engineer - Utilities
Utilities
Assistant Director
of Public Works for
Utilities
See "Public Works Department -
Maintenance Operations" Page
See "Public Works Department -
Utilities" Page
156 of 194 June 13, 2023, Item #9
Senior
Management
Analyst
Administration
Facilities
Maintenance/
LMDs
Assistant Director
of Public Works for
Maintenance
Operations
Senior
Administrative
Assistant
(Confidential)
Administrative
Assistant III
Administrative
Assistant III
Parks Maintenance
Supervisor
Parks & Trails
Area Manager
Contract
Specialist/
Inspector
Facilities
Maintenance &
Special Districts
Supervisor
PUBLIC WORKS DEPARTMENT -
MAINTENANCE OPERATIONS
CITY OF POWAY
Senior
Management
Analyst1
Senior Facilities
Maintenance
Technician2
Park & Trail
Maintenance
Parks Maintenance
Supervisor
Facilities
Maintenance
Technician II
Contract
Specialist/
Inspector
Parks Maintenance
Crew Leader
Parks Maintenance
Worker II
Parks Maintenance
Worker II
Parks Maintenance
Worker II
Parks Maintenance
Worker II
3
Parks Maintenance
Worker I
Parks Maintenance
Worker II
Parks Maintenance
Worker I
Parks Maintenance
Worker I
Parks Maintenance
Worker I
Parks Maintenance
Worker I
(.50)
Public Works
Operations
Manager
Street
Maintenance
Stormwater&
Flood Control
Construction
Maintenance
Supervisor
Construction
Maintenance Crew
Leader
Construction
Maintenance Crew
Leader
Construction
Maintenance
Worker II
4
Construction
Maintenance
Worker II
4
Construction
Maintenance
Worker II
4
Construction
Maintenance
Worker II
4
Construction
Maintenance
Worker I
Construction
Maintenance
Worker I
Construction
Maintenance
Supervisor
Construction
Maintenance Crew
Leader
Stormwater
Maintenance &
Construction
Worker II
Stormwater
Maintenance &
Construction
Worker II
5
Stormwater
Maintenance &
Construction
Worker II
5
Stormwater
Maintenance &
Construction
Worker I
Vehicle &
Equipment
Maintenance
Fleet Maintenance
Supervisor
Senior Equipment
Mechanic
6
Senior Equipment
Mechanic
6
Warehouse
Associate
1Position underfilled at the Management Analyst level.2Position underfilled at the Facilities Maintenance Technician I level.3Position underfilled at the Parks Maintenance Worker I level.4Position underfilled at the Construction Maintenance Worker I level.5Position underfilled at the Stormwater Maintenance & Construction Worker I level.6Position underfilled at the Equipment Mechanic level.
Parks Maintenance
Worker I
(.50)
157 of 194 June 13, 2023, Item #9
Administration
Utilities
Administrator
Senior
Management
Analyst
1
Senior
Administrative
Assistant
PUBLIC WORKS DEPARTMENT -
UTILITIES
CITY OF POWAY
Water
Transmission &
Distribution
Utility Systems
Operations &
Maintenance
Assistant Director
of Public Works for
Utilities
Water Utilities
Distribution
Supervisor
Water Utilities
Crew Leader
Water Utilities
Crew Leader
Cross Connection
Specialist
Water Utilities
Worker II
Water Utilities
Worker II
Water Utilities
Worker II
2
Water Utilities
Worker I
Water Utilities
Worker I
Water Utilities
Worker I
Water Utilities
Worker I
Wastewater
Collection
Wastewater
Utilities
Supervisor
Wastewater
Utilities Crew
Leader
Wastewater
Utilities Crew
Leader
Wastewater
Utilities Worker I
Wastewater
Utilities Worker II
Wastewater
Utilities Worker I
Wastewater
Utilities Worker II
Water Supply
Treatment &
Storage
Water Treatment
Plant Manager
Water Treatment
Plant Lead
Operator
3
Water Treatment
Plant Operator III
Water Treatment
Plant Operator III
Water Treatment
Plant Operator III
Water Treatment
Plant Operator III
Water Treatment
Plant OperatorIII
4
Water Treatment
Plant OperatorIII4 Water Treatment
Plant OperatorIII5
Water Treatment
Plant OperatorIII5
Utility Systems
Supervisor
Senior Utility
Systems
Mechanic
7
Senior Electrical,
Instrumentation, &
Controls
Technician
Utility Systems
Mechanic
Utility Systems
Mechanic
Utility Systems
Mechanic Crew
Leader6
1Position underfilled at the Management Analyst level.2Position underfilled at the Water Utilities Worker I level.3Position underfilled at the Water Treatment Plant Operator III level.4Position underfilled at the Water Treatment Plant Operator II level.5
Position underfilled at the Water Treatment Plant Operator I level.9Position underfilled at the Senior Utility Systems Mechanic level.7Position underfilled at the Utility Systems Mechanic level.
Cross Connection
Specialist
SCADA, Electrical,
Instrumentation &
Controls
Supervisor
Senior Electrical,
Instrumentation, &
Controls
Technician
158 of 194 June 13, 2023, Item #9
This page intentionally left blank
159 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $6,030,020 $6,159,747 $6,789,883 $6,799,954 $6,887,594 $7,263,139
Health Benefits 986,820 981,253 1,082,109 1,225,569 1,225,569 1,267,535
Retirement Benefits 2,686,462 2,408,533 8,613,026 1,705,037 1,705,037 943,117
Misc. Personnel Expenses 472,541 566,021 554,298 562,010 562,010 592,118
Personnel Subtotal 10,175,844 10,115,554 17,039,317 10,292,570 10,380,210 10,065,909
Operating
Professional/Contract Services 2,268,645 2,991,986 2,943,300 3,753,177 4,004,038 4,403,083
Supplies 931,845 961,577 956,563 1,543,656 1,811,867 1,715,740
Utilities 1,361,488 1,516,656 1,632,561 1,974,215 1,856,160 2,126,540
Water Supply 14,330,397 16,258,607 16,300,168 17,909,922 16,068,217 19,018,192
Wastewater Treatment 4,740,681 4,108,758 4,740,723 4,943,982 4,943,982 5,085,993
Asset Management (Maintenance)3,332,590 4,286,295 2,809,151 3,316,549 3,763,424 3,585,955
Asset Management (Replacement)905,440 - 780,250 865,092 865,092 1,121,686
Misc. Operating Expenses 1,406,505 1,476,190 1,925,221 1,946,441 1,962,949 2,028,323
Capital Outlay 318,449 487,190 518,578 898,180 951,095 827,202
Operating Subtotal 29,596,041 32,087,258 32,606,515 37,151,214 36,226,824 39,912,712
Department Total $39,771,885 $42,202,812 $49,645,832 $47,443,784 $46,607,034 $49,978,621
Department Summary
Organization Number: 40xxxx | 41xxxx | 42xxxx
Fund Number: 1000 | 2110 | 2310 | 2590 | 26xx | 27xx | 5100 | 5200 | 6110
PUBLIC WORKS DEPARTMENT
160 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $392,650 $357,510 $419,318 $326,250 $326,250 $356,161
Health Benefits 49,241 45,456 47,970 45,764 45,764 47,292
Retirement Benefits 130,987 148,582 1,120,275 125,260 125,260 60,846
Misc. Personnel Expenses 26,187 28,686 22,987 21,347 21,347 22,491
Personnel Subtotal 599,064 580,234 1,610,550 518,621 518,621 486,790
Operating
Professional/Contract Services 4,074 4,239 2,781 5,557 5,557 86,109
Supplies 12,309 11,203 17,034 7,964 7,964 9,589
Utilities 25,207 27,175 28,961 35,178 35,178 38,422
Asset Management (Maintenance)- 176 - 500 500 500
Asset Management (Replacement)39,780 - 35,387 35,575 35,575 39,783
Misc. Operating Expenses 10,148 11,969 15,581 15,337 15,337 28,388
Capital Outlay - 2,880 - - - -
Operating Subtotal 91,518 57,641 99,744 100,111 100,111 202,791
Division Total $690,581 $637,876 $1,710,293 $618,732 $618,732 $689,581
ABOUT
The Office of the Director oversees and coordinates 13 functional areas to ensure reliable operation and maintenance of
public infrastructure to protect public health and safety.The Department is responsible for compliance with State and
Federal regulations for water treatment,water distribution,wastewater,reclaimed water,stormwater,flood control,solid
waste,household hazardous waste, and fleet operations.Additional functions include maintenance of streets,medians,
sidewalks and signage;parks,trails and open space;urban forestry;traffic signals and street lights;public facilities;and
administration of special districts.The Director's Office ensures Department preparedness for emergency events,
including wildfires, earthquakes, and severe weather.
DIRECTOR OF PUBLIC WORKS
Public Works Department
Organization Number: 400060
Fund Number: 1000
City of Poway FY 2023-24 Operating Budget
98
161 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $835,644 $976,631 $1,001,923 $1,071,633 $1,071,633 $1,223,968
Health Benefits 119,488 121,101 137,780 170,357 170,357 169,245
Retirement Benefits 224,786 319,962 365,919 227,934 227,934 149,875
Misc. Personnel Expenses 56,832 78,708 73,279 74,944 74,944 80,626
Personnel Subtotal 1,236,750 1,496,401 1,578,901 1,544,868 1,544,868 1,623,714
Operating
Professional/Contract Services 83,885 247,877 95,741 112,471 165,868 128,739
Supplies 11,163 6,674 10,222 28,868 27,468 30,075
Utilities 1,710 2,374 3,403 4,104 4,104 4,104
Asset Management (Maintenance)- 81 10,404 250,900 250,900 132,150
Asset Management (Replacement)52,100 - 40,050 59,465 59,465 72,857
Misc. Operating Expenses 67,181 63,019 78,465 99,058 87,080 102,700
Capital Outlay - 1,336 3,000 9,277 8,802 45,560
Operating Subtotal 216,039 321,363 241,286 564,143 603,687 516,185
Division Total $1,452,789 $1,817,764 $1,820,186 $2,109,011 $2,148,555 $2,139,899
ABOUT
This Division plans work and directs activities to ensure delivery of water to residents and businesses and transportation
of wastewater to the City of San Diego's wastewater treatment system for production of reclaimed water or discharge
through the Point Loma Treatment Plant. Raw water purchased from the San Diego County Water Authority is piped to
Poway's Water Treatment Plant,which delivers an average flow of 10 million gallons per day of treated water to 18
reservoirs for domestic and commercial use,landscape irrigation,and fire protection.Central to the delivery of high-
quality potable water,reclaimed water, and the disposal of wastewater is a complex piping and pumping system that is
operated and maintained by this Division.
UTILITY SYSTEMS OPERATION & MAINTENANCE
Public Works Department
Organization Number: 401060
Fund Number: 5100
162 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $675,583 $756,606 $1,027,719 $1,052,970 $1,062,970 $1,110,246
Health Benefits 82,449 100,796 132,397 154,605 154,605 161,277
Retirement Benefits 255,679 288,434 361,046 217,657 217,657 124,605
Misc. Personnel Expenses 44,939 52,900 73,344 72,820 72,820 77,855
Personnel Subtotal 1,058,648 1,198,736 1,594,505 1,498,052 1,508,052 1,473,983
Operating
Professional/Contract Services 342,311 458,445 411,924 589,750 612,906 649,069
Supplies 339,268 362,956 271,678 768,790 985,592 878,865
Utilities 495,660 518,376 548,667 771,682 773,627 871,491
Water Supply 13,223,206 15,092,206 15,214,189 16,457,654 14,615,949 17,578,388
Asset Management (Maintenance)311,888 343,996 354,703 850,760 1,050,446 1,006,875
Asset Management (Replacement)113,080 - 70,210 97,733 97,733 110,285
Misc. Operating Expenses 140,880 154,266 486,057 224,779 219,427 246,560
Capital Outlay 28,815 65,240 17,585 7,500 126,850 7,500
Operating Subtotal 14,995,108 16,995,487 17,375,011 19,768,648 18,482,529 21,349,033
Division Total $16,053,756 $18,194,223 $18,969,517 $21,266,700 $19,990,581 $22,823,016
ABOUT
This Division plans for and acquires water supplies;maximizes the water storage capabilities of Lake Poway and the City's
reservoir system;treats raw water to ensure potable water quality that meets or exceeds regulatory requirements;and
ensures the availability of high-quality water during normal and high-demand times.The Division must meet
comprehensive regulatory reporting requirements for State, Federal and local agencies.
WATER SUPPLY, TREATMENT & STORAGE
Public Works Department
Organization Number: 402060
Fund Number: 5100
163 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $604,910 $774,548 $776,896 $812,913 $812,913 $851,290
Health Benefits 133,575 139,754 137,755 174,582 174,582 176,080
Retirement Benefits 739,722 325,358 2,377,430 201,688 201,688 107,621
Misc. Personnel Expenses 52,186 74,145 68,228 69,649 69,649 72,534
Personnel Subtotal 1,530,392 1,313,805 3,360,310 1,258,832 1,258,832 1,207,525
Operating
Professional/Contract Services 18,941 67,256 79,254 97,705 97,749 81,560
Supplies 20,460 38,390 31,947 26,535 41,860 28,120
Utilities 7,468 17,372 18,267 14,143 14,143 15,013
Asset Management (Maintenance)111,249 150,087 165,925 149,258 249,258 175,720
Asset Management (Replacement)72,320 - 62,645 71,609 71,609 94,268
Misc. Operating Expenses 120,794 121,684 138,206 199,702 200,854 137,855
Capital Outlay 154,351 167,749 156,316 317,230 236,141 207,246
Operating Subtotal 505,582 562,538 652,560 876,182 911,614 739,782
Division Total $2,035,975 $1,876,344 $4,012,869 $2,135,014 $2,170,446 $1,947,307
ABOUT
The Water Transmission and Distribution Division ensures reliable delivery of high-quality water.The Division is
responsible for the maintenance and repair of the water mains,pipes and appurtenances that deliver water to residents
and businesses.This system consists of 317 miles of water system piping,1,468 air-release and blow-off assemblies,
2,898 fire hydrants,7,296 valves,and over 14,000 water meters.The City has a proactive Cross-Connection Program to
identify potential contamination points,ensuring backflow protection and all backflow devices (2,046 total/189 City
owned) in the potable water system meet testing requirements annually.
WATER TRANSMISSION & DISTRIBUTION
Public Works Department
Organization Number: 402560
Fund Number: 5100
164 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $-$-$-$-$-$-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 5,532 126,269 30,054 65,940 65,940 79,915
Supplies 40,834 17,115 17,663 40,570 55,060 41,400
Utilities 60,931 59,836 59,855 83,935 83,935 91,845
Wastewater Treatment 4,740,681 4,108,758 4,740,723 4,943,982 4,943,982 5,085,993
Asset Management (Maintenance)59,780 50,249 46,548 141,350 141,350 166,250
Asset Management (Replacement)9,000 - - 86,516 86,516 86,516
Misc. Operating Expenses 16,348 17,219 19,822 26,950 26,950 66,296
Capital Outlay - - - 4,500 4,500 4,500
Operating Subtotal 4,933,105 4,379,446 4,914,665 5,393,743 5,408,233 5,622,715
Division Total $4,933,105 $4,379,446 $4,914,665 $5,393,743 $5,408,233 $5,622,715
ABOUT
This Division’s costs include power to operate the City’s five sewage lift stations that pump an average of 200 million
gallons of wastewater annually,and contract costs for the transmission,treatment,and disposal of nearly one billion
gallons of wastewater by the City of San Diego.The City of Poway participates in the San Diego Metro Wastewater Joint
Powers Authority with 12 other cities and special districts in San Diego County for wastewater treatment and shared use
of the City of San Diego’s regional wastewater infrastructure.
WASTEWATER PUMPING & DISPOSAL
Public Works Department
Organization Number: 403070
Fund Number: 5200
165 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $503,070 $545,849 $588,579 $552,547 $552,547 $594,161
Health Benefits 79,868 78,336 83,557 85,802 85,802 97,848
Retirement Benefits 233,348 210,339 553,194 124,837 124,837 74,031
Misc. Personnel Expenses 41,422 48,414 45,378 45,082 45,082 47,275
Personnel Subtotal 857,708 882,938 1,270,708 808,268 808,268 813,315
Operating
Professional/Contract Services 48,229 31,702 42,842 73,151 73,151 74,098
Supplies 15,504 7,704 11,739 19,455 19,990 20,220
Utilities 1,824 1,837 2,173 3,648 3,648 3,648
Asset Management (Maintenance)87,606 68,060 70,793 131,650 131,794 133,400
Asset Management (Replacement)130,840 - 161,053 69,918 69,918 179,318
Misc. Operating Expenses 92,119 166,841 139,230 135,269 132,794 115,085
Capital Outlay 52,154 38,992 22,523 232,118 250,590 25,000
Operating Subtotal 428,277 315,136 450,353 665,209 681,885 550,769
Division Total $1,285,985 $1,198,074 $1,721,061 $1,473,477 $1,490,153 $1,364,084
ABOUT
The City provides wastewater collection services through 186 miles of collection pipelines,12,290 sewer laterals, and
4,030 manholes.This Division provides ongoing preventive cleaning, maintenance,and repair of the sewerage collection
system in accordance with the City's Sewer System Management Plan (SSMP),which ensures the City meets strict
regulations set by the State of California.This includes emergency removal of sewer line blockages; repair and
replacement of sewer laterals in the public right-of-way;and maintenance of the structural integrity of sewer mains and
manholes in the collection system.The Division also administers the Fat,Oil,and Grease (FOG)Program responsible for
the permitting and compliance monitoring of food establishments to minimize the discharge of grease into the sewerage
system.
WASTEWATER COLLECTION & MAINTENANCE
Public Works Department
Organization Number: 403570
Fund Number: 5200
166 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $84,371 $91,931 $90,702 $87,284 $87,284 $92,167
Health Benefits 10,293 12,633 17,124 17,296 17,296 19,375
Retirement Benefits 38,200 33,462 26,558 13,239 13,239 10,066
Misc. Personnel Expenses 6,269 7,127 6,600 6,542 6,542 6,861
Personnel Subtotal 139,132 145,153 140,983 124,361 124,361 128,469
Operating
Professional/Contract Services 1,280 1,662 1,678 5,180 5,180 4,330
Supplies 195 564 85 815 815 1,650
Utilities 17,106 22,301 24,269 34,077 34,077 37,062
Water Supply 537,404 561,087 569,444 737,603 737,603 799,326
Asset Management (Maintenance)1,874 15,133 1,895 23,550 23,550 25,450
Asset Management (Replacement)4,550 - 5,118 4,846 4,846 4,970
Misc. Operating Expenses 13,081 12,713 11,549 21,871 21,871 19,085
Capital Outlay - 1,908 2,572 26,200 26,200 26,600
Operating Subtotal 575,490 615,368 616,610 854,142 854,142 918,473
Division Total $714,622 $760,521 $757,593 $978,503 $978,503 $1,046,942
ABOUT
The Reclaimed Water Supply and Storage Division is responsible for the delivery of reclaimed (recycled)water that is used
for commercial landscape irrigation in the South Poway Business Park.Poway receives its reclaimed water supply from
the City of San Diego’s North City Reclamation Plant.The system is comprised of 13 miles of system piping,one pumping
station,one reservoir,and over 216 metered connections.The Division monitors,operates and maintains Poway’s two
recycled water distribution system zones,including all site inspections and regulatory monitoring and compliance
required by the State of California and County of San Diego.
RECLAIMED WATER SUPPLY & STORAGE
Public Works Department
Organization Number: 405060
Fund Number: 5100
167 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $493,764 $311,772 $417,994 $542,850 $542,850 $561,146
Health Benefits 60,889 49,353 53,448 65,764 65,764 72,340
Retirement Benefits 157,551 147,401 171,007 106,219 106,219 69,220
Misc. Personnel Expenses 32,793 35,032 40,015 40,702 40,702 42,282
Personnel Subtotal 744,998 543,558 682,464 755,535 755,535 744,988
Operating
Professional/Contract Services 5,531 6,076 9,129 15,841 15,841 11,078
Supplies 1,770 3,429 3,043 3,850 3,850 4,050
Utilities 34,785 36,646 41,995 45,379 45,379 50,038
Asset Management (Maintenance)258 381 - 900 900 900
Asset Management (Replacement)8,750 - 6,986 6,331 6,331 9,572
Misc. Operating Expenses 25,134 25,853 30,319 35,312 35,312 40,061
Capital Outlay - 8,639 - 28,000 28,000 1,200
Operating Subtotal 76,227 81,025 91,472 135,613 135,613 116,899
Division Total $821,226 $624,582 $773,936 $891,148 $891,148 $861,887
ABOUT
This Division plans,oversees and administers the work of street maintenance;stormwater and flood control;warehouse
operations;vehicle and equipment maintenance;parks,trails and open space;urban forestry;traffic signals and street
lights;public facilities;and administration of special districts.The division protects public health and safety and ensures
regulatory compliance, responsiveness, efficiency and effectiveness during normal and emergency operations.
MAINTENANCE & OPERATIONS
Public Works Department
Organization Number: 410060
Fund Number: 5100
168 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $544,204 $520,713 $547,235 $580,675 $580,675 $603,220
Health Benefits 95,762 95,922 110,253 130,178 130,178 106,788
Retirement Benefits 153,738 175,441 167,307 99,777 99,777 66,608
Misc. Personnel Expenses 50,745 58,061 53,866 53,758 53,758 57,456
Personnel Subtotal 844,449 850,137 878,661 864,388 864,388 834,072
Operating
Professional/Contract Services 83,548 122,685 170,248 220,976 230,321 258,677
Supplies 54,020 48,202 71,398 68,600 91,878 73,600
Utilities 2,307 1,740 1,445 2,093 2,093 2,193
Asset Management (Maintenance)2,222,268 3,038,648 1,457,481 789,847 833,228 829,029
Asset Management (Replacement)142,660 - 119,377 128,516 128,516 136,888
Misc. Operating Expenses 152,701 154,807 189,762 224,915 229,525 204,227
Capital Outlay - 41,090 12,496 52,121 28,239 158,951
Operating Subtotal 2,657,504 3,407,172 2,022,208 1,487,068 1,543,800 1,663,565
Division Total $3,501,953 $4,257,309 $2,900,869 $2,351,456 $2,408,188 $2,497,637
ABOUT
This Division preserves and maintains the public roadway infrastructure to ensure the safe and efficient movement of
pedestrians,traffic,goods and emergency services at all times,including special events and emergency situations such as
storm,flood and fire.The Division is responsible for the maintenance and repair of the City's 165 miles of roads and right-
of-ways, sidewalks, regulatory signs, street trees, and removing graffiti from areas visible from the right-of-way.
STREETS MAINTENANCE
Public Works Department
Organization Number: 411040
Fund Number: 2110
169 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $394,484 $340,975 $396,374 $359,259 $436,899 $357,433
Health Benefits 76,666 76,217 93,274 94,647 94,647 79,267
Retirement Benefits 155,112 159,729 194,874 132,213 132,213 54,298
Misc. Personnel Expenses 34,833 38,953 36,746 36,510 36,510 37,616
Personnel Subtotal 661,094 615,874 721,268 622,629 700,269 528,614
Operating
Professional/Contract Services 76,245 113,412 141,070 122,555 132,866 169,022
Supplies 26,370 35,353 34,070 40,800 39,800 34,125
Utilities 1,368 1,350 1,711 1,368 1,368 1,368
Asset Management (Maintenance)14,228 13,100 1,764 16,500 16,500 16,500
Asset Management (Replacement)123,090 - 98,357 116,836 116,836 172,691
Misc. Operating Expenses 208,366 110,594 143,044 207,921 207,618 202,272
Capital Outlay - 24,517 109,425 41,450 41,450 -
Operating Subtotal 449,668 298,326 529,441 547,430 556,438 595,978
Division Total $1,110,762 $914,200 $1,250,709 $1,170,059 $1,256,707 $1,124,592
ABOUT
This Division is responsible for inspecting and maintaining the public drainage and stormwater collection and conveyance
systems to reduce risk of death,injury and property damage due to flooding.This Division performs annual inspections
and maintains over 1,400 stormwater drain inlets,26 channel mowing sections,45 concrete channel sections,12
detention basins,44 under road box culverts,and 64 miles of pipeline to verify proper operation of all municipal
structural treatment controls designed to reduce pollutant discharges to maintain regulatory compliance and comply with
the National Pollutant Discharge Elimination Systems (NPDES) permit.
STORMWATER & FLOOD CONTROL
Public Works Department
Organization Number: 412040
Fund Number: 2310
170 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $229,912 $228,375 $206,487 $212,040 $212,040 $219,992
Health Benefits 46,093 45,264 40,695 52,602 52,602 50,935
Retirement Benefits 136,111 101,976 289,399 87,190 87,190 38,982
Misc. Personnel Expenses 18,207 20,780 18,562 18,941 18,941 19,801
Personnel Subtotal 430,323 396,394 555,143 370,773 370,773 329,710
Operating
Professional/Contract Services 45,736 42,574 42,976 64,664 64,664 63,704
Supplies 138,307 136,172 134,657 151,950 145,798 189,225
Utilities 12,832 11,720 13,723 12,947 12,947 14,417
Asset Management (Maintenance)116,517 173,215 132,240 155,300 154,446 175,500
Asset Management (Replacement)35,950 - 25,155 23,692 23,692 43,625
Misc. Operating Expenses 272,303 248,469 399,841 396,140 430,834 497,280
Capital Outlay 21,253 14,760 - 26,045 24,282 42,300
Operating Subtotal 642,898 626,910 748,592 830,738 856,663 1,026,050
Division Total $1,073,221 $1,023,304 $1,303,735 $1,201,511 $1,227,436 $1,355,760
ABOUT
This Division ensures safe and reliable vehicles and equipment for City departments while meeting regulatory
requirements, inspections and certifications.The City's fleet and equipment inventory includes sedans,fire apparatus,
sewer and water equipment,heavy-duty trucks, tractors, trailers,off-road and industrial equipment,generators,and small
landscape equipment.Essential vehicle services include acquisition and disposal,preventive maintenance, repairs,
regulatory compliance,provision of close to 100,000 gallons of fuel and oil supplies,and collection and disposal of
hazardous waste generated by City departments.
VEHICLE & EQUIPMENT MAINTENANCE
Public Works Department
Organization Number: 413010
Fund Number: 6110
171 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $890,538 $858,758 $934,782 $876,851 $876,851 $943,854
Health Benefits 171,367 158,422 167,303 176,800 176,800 189,190
Retirement Benefits 324,927 371,877 2,352,748 291,595 291,595 139,077
Misc. Personnel Expenses 78,932 90,732 85,213 90,399 90,399 94,920
Personnel Subtotal 1,465,763 1,479,789 3,540,047 1,435,645 1,435,645 1,367,041
Operating
Professional/Contract Services 457,196 517,383 482,859 700,153 695,794 783,548
Supplies 95,261 121,286 136,329 134,975 134,975 139,175
Utilities 263,466 646,285 616,496 677,538 557,538 708,201
Asset Management (Maintenance)20,965 23,634 24,609 17,500 17,500 18,500
Asset Management (Replacement)143,230 - 119,436 128,613 128,613 135,402
Misc. Operating Expenses 252,037 349,099 236,277 314,612 316,772 324,001
Capital Outlay 28,010 25,840 66,816 43,739 43,739 178,345
Operating Subtotal 1,260,166 1,683,528 1,682,821 2,017,130 1,894,931 2,287,172
Division Total $2,725,929 $3,163,317 $5,222,868 $3,452,775 $3,330,575 $3,654,213
Public Works Department
Organization Number: 414040
Fund Number: 1000
This Division provides safe, clean,well-maintained, inviting,useable public parks,trails and green spaces to support quality
programming and enhance the enjoyment for all residents and visitors.The Division provides full-service maintenance for
parks and public restrooms,certain vacant City properties,sports courts and fields,trails,and open space.The Division also
performs mandated playground inspections,administers the City's pesticide program,and supports landscape maintenance
at City Hall.
PARKS, TRAILS & LANDSCAPE MAINTENANCE
ABOUT
172 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $183,665 $169,372 $175,478 $137,873 $137,873 $161,867
Health Benefits 54,058 49,635 50,142 46,674 46,674 86,143
Retirement Benefits 98,796 88,735 584,589 40,765 40,765 32,046
Misc. Personnel Expenses 22,943 25,727 23,771 24,995 24,995 25,734
Personnel Subtotal 359,462 333,468 833,979 250,307 250,307 305,790
Operating
Professional/Contract Services 366,496 554,139 697,734 750,079 797,002 1,044,391
Supplies 127,050 144,005 178,042 186,334 192,667 204,846
Utilities 1,406 1,542 6,288 1,635 1,635 1,803
Asset Management (Maintenance)164,878 207,340 239,563 357,253 357,253 470,966
Asset Management (Replacement)25,050 - 31,731 31,727 31,727 31,014
Misc. Operating Expenses 25,679 24,677 21,691 32,390 26,390 32,618
Capital Outlay 679 11,580 90,695 - - -
Operating Subtotal 711,238 943,283 1,265,745 1,359,418 1,406,674 1,785,638
Division Total $1,070,700 $1,276,752 $2,099,724 $1,609,725 $1,656,981 $2,091,428
ABOUT
The Division provides contract and in-house repair, maintenance,and janitorial functions for all City buildings and
structures including 75 buildings ranging in size from 200 to 60,000 square feet;appurtenances such as electronic gates;
fire extinguishers; fire sprinkler systems; exterior parking lot light; and security and fire monitoring systems.
FACILITIES MAINTENANCE
Public Works Department
Organization Number: 415010
Fund Number: 1000
173 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $197,226 $226,709 $206,396 $186,809 $186,809 $187,634
Health Benefits 7,073 8,363 10,412 10,498 10,498 11,755
Retirement Benefits 37,507 37,236 48,681 36,663 36,663 15,842
Misc. Personnel Expenses 6,254 6,758 6,309 6,321 6,321 6,667
Personnel Subtotal 248,060 279,066 271,798 240,291 240,291 221,898
Operating
Professional/Contract Services 729,643 698,267 735,010 929,155 1,041,200 968,843
Supplies 49,334 28,521 38,655 64,150 64,150 60,800
Utilities 435,416 168,102 265,309 286,488 286,488 286,935
Water Supply 569,787 605,314 516,536 714,665 714,665 640,478
Asset Management (Maintenance)221,078 202,192 303,226 431,281 535,800 434,215
Asset Management (Replacement)5,040 - 4,746 3,715 3,715 4,496
Misc. Operating Expenses 9,736 14,979 15,378 12,185 12,185 11,895
Capital Outlay 33,187 82,660 37,149 110,000 132,302 130,000
Operating Subtotal 2,053,221 1,800,035 1,916,007 2,551,639 2,790,504 2,537,663
Division Total $2,301,280 $2,079,101 $2,187,805 $2,791,930 $3,030,796 $2,759,561
Landscape Maintenance District Funds $1,411,519 $1,413,022 $1,355,474 $1,760,404 $1,872,450 $1,715,498
Lighting District Fund $889,761 $666,079 $832,332 $1,031,525 $1,158,346 $1,044,063
ABOUT
This Division is responsible for the maintenance,operation and contract administration of 188 acres of landscape;42
acres of open space;over 3,000 streetlights;traffic signals at 57 intersections;lighted street signs;and 25 flashing beacons
within the boundaries of the Special Districts.The Division administers 11 Special Districts and provides engineering
services;contract inspection and supervision of contractual work;administrative support;coordination of in-house repairs
as needed;and staff assistance to property owners,developers,civic associations,and the general public in matters
relating to the Special Districts.
SPECIAL DISTRICTS
Public Works Department
Organization Number: 420140 | 421040 | 421140 | 421240| 423040 | 424040 | 424140
Fund Number: 2590 | 26xx | 27xx
425040 | 425140 | 426040 | 430050
174 of 194 June 13, 2023, Item #9
This page intentionally left blank
175 of 194 June 13, 2023, Item #9
FIRE
CITY OF POWAY
DEPARTMENT
176 of 194 June 13, 2023, Item #9
This page intentionally left blank
177 of 194 June 13, 2023, Item #9
Fire Chief
Fire
SuppressionFire Prevention
Deputy Fire Chief
Senior
Management
Analyst
Senior Fire Safety
Inspector
Senior
Administrative
Assistant
(Confidential)
Deputy Fire
Marshal Fire Battalion Chief
(Training & Safety)
FIRE
DEPARTMENT
Total FTEs: 58.00
CITY OF POWAY
Fire Battalion Chief
(Operations & EMS)
Fire Battalion Chief
(Logistics &
Support)
Fire Captains/
Paramedics
(12)
Fire Engineers/
Paramedics
(12)
Firefighters/
Paramedics
(24)Fire Safety
Inspector
178 of 194 June 13, 2023, Item #9
This page intentionally left blank
179 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $7,228,452 $7,965,808 $8,348,956 $8,010,481 $8,288,318 $8,894,652
Health Benefits 915,169 867,126 913,152 992,975 992,975 1,225,071
Retirement Benefits 2,058,743 2,308,627 15,698,105 1,620,756 1,620,756 1,425,642
Misc. Personnel Expenses 394,817 453,531 428,156 177,224 177,224 457,571
Personnel Subtotal 10,597,182 11,595,092 25,388,369 10,801,436 11,079,273 12,002,936
Operating
Professional/Contract Services 531,922 569,174 646,273 671,988 756,683 815,298
Supplies 251,402 268,634 253,923 350,980 368,622 360,438
Utilities 146,583 160,418 182,516 165,575 209,426 211,127
Asset Management (Maintenance)56,840 53,782 69,800 79,240 104,719 94,867
Asset Management (Replacement)547,920 - 582,303 548,422 548,422 685,252
Misc. Operating Expenses 483,616 465,810 564,453 659,989 663,800 636,103
Capital Outlay 541,057 181,313 71,498 149,696 272,058 518,956
Operating Subtotal 2,559,341 1,699,131 2,370,767 2,625,890 2,923,730 3,322,041
Department Total $13,156,522 $13,294,223 $27,759,135 $13,427,326 $14,003,003 $15,324,977
Department Summary
Organization Number: 50xxxx
Fund Number: 1000
FIRE DEPARTMENT
180 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $357,133 $357,582 $420,678 $351,561 $351,692 $548,247
Health Benefits 29,420 29,459 33,441 36,469 36,469 60,775
Retirement Benefits 123,480 128,765 1,012,625 66,728 66,728 124,301
Misc. Personnel Expenses 20,173 23,568 22,580 21,492 21,492 31,523
Personnel Subtotal 530,207 539,373 1,489,324 476,250 476,381 764,846
Operating
Professional/Contract Services 13,707 9,726 10,113 12,550 12,550 14,656
Supplies 8,672 6,275 7,234 10,100 8,667 9,100
Utilities 5,866 18,204 10,658 - - -
Asset Management (Maintenance)62 - 613 500 980 864
Asset Management (Replacement)11,700 - 16,737 17,496 17,496 23,288
Misc. Operating Expenses 26,982 22,639 21,901 21,349 18,740 22,134
Capital Outlay - 194 70 500 - 500
Operating Subtotal 66,989 57,037 67,326 62,495 58,433 70,542
Division Total $597,196 $596,410 $1,556,650 $538,745 $534,814 $835,388
ABOUT
Fire Department
Organization Number: 500050
Fund Number: 1000
FIRE ADMINISTRATION
The Fire Administration Division is responsible for providing overall administration, direction,and operational planning
and management for the Fire Department including budget development and management,personnel recruitment,
citywide emergency planning and incident management.
181 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $6,563,473 $7,259,382 $7,674,786 $7,345,358 $7,624,564 $8,063,593
Health Benefits 850,354 800,699 849,600 909,420 909,420 1,113,087
Retirement Benefits 1,835,701 2,060,638 14,111,246 1,494,300 1,494,300 1,267,531
Misc. Personnel Expenses 354,757 406,602 386,268 134,664 134,664 410,251
Personnel Subtotal 9,604,285 10,527,321 23,021,900 9,883,742 10,162,948 10,854,462
Operating
Professional/Contract Services 392,168 388,370 412,301 434,290 407,240 461,764
Supplies 102,446 103,605 79,107 162,880 184,491 165,985
Utilities 132,485 135,372 159,586 155,085 199,801 200,637
Asset Management (Maintenance)37,678 35,764 52,822 58,340 83,339 69,383
Asset Management (Replacement)393,850 - 434,320 417,299 417,299 551,695
Misc. Operating Expenses 382,935 377,743 459,717 527,040 530,261 520,469
Capital Outlay 526,049 170,370 61,161 135,571 241,288 318,363
Operating Subtotal 1,967,611 1,211,223 1,659,013 1,890,505 2,063,718 2,288,296
Division Total $11,571,896 $11,738,543 $24,680,914 $11,774,247 $12,226,667 $13,142,758
ABOUT
The Fire Suppression Division is responsible for the delivery of emergency and non-emergency services including fire
suppression,rescue,emergency medical,hazardous materials responses,and public assistance.The Division deploys one
chief officer and 16 firefighters each day from three fire stations that staff one fire battalion chief,three fire engines,one
ladder truck,and two ambulances.The Division is responsible for the coordination of maintenance and repair on all
facilities,apparatus, and equipment.The Fire Battalion Chiefs are responsible for emergency incident management,
personnel training, firefighter health and safety, and emergency technology.
FIRE SUPPRESSION
Fire Department
Organization Number: 501050
Fund Number: 1000
182 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $307,846 $348,844 $253,492 $313,562 $312,062 $282,812
Health Benefits 35,395 36,969 30,111 47,086 47,086 51,209
Retirement Benefits 99,561 119,225 574,234 59,728 59,728 33,810
Misc. Personnel Expenses 19,887 23,361 19,308 21,068 21,068 15,797
Personnel Subtotal 462,690 528,399 877,144 441,444 439,944 383,628
Operating
Professional/Contract Services 111,242 102,263 151,870 138,385 142,269 153,065
Supplies 162 101 1,096 2,100 220 2,300
Utilities 1,390 1,140 1,368 1,440 1,140 1,440
Asset Management (Maintenance)- - - - - -
Asset Management (Replacement)15,400 - 13,795 14,538 14,538 8,323
Misc. Operating Expenses 29,400 17,128 19,213 32,460 35,659 29,610
Capital Outlay - - - - - -
Operating Subtotal 157,594 120,632 187,343 188,923 193,827 194,738
Division Total $620,284 $649,031 $1,064,487 $630,367 $633,771 $578,366
ABOUT
The Fire Prevention Division is responsible for the delivery of fire and life safety inspection and education services to
existing businesses,apartments,and educational,institutional and permitted facilities.This Division provides customer
consultations,plan review and new construction inspections to ensure compliance with state and local fire and life safety
regulations.The Deputy Fire Marshal manages the Fire Prevention Division under the supervision of the Fire Chief as the
City Fire Marshal.
FIRE PREVENTION
Fire Department
Organization Number: 502050
Fund Number: 1000
183 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $-$-$-$-$-$-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 14,806 68,816 71,989 86,763 194,624 185,813
Supplies 140,123 158,654 166,487 175,900 175,244 183,053
Utilities 6,842 5,702 10,904 9,050 8,485 9,050
Asset Management (Maintenance)19,099 18,018 16,365 20,400 20,400 24,620
Asset Management (Replacement)126,970 - 117,450 99,089 99,089 101,946
Misc. Operating Expenses 44,299 48,300 63,622 79,140 79,140 63,890
Capital Outlay 15,008 10,749 10,267 13,625 30,770 200,093
Operating Subtotal 367,147 310,238 457,085 483,967 607,752 768,465
Division Total $367,147 $310,238 $457,085 $483,967 $607,752 $768,465
ABOUT
The Paramedics Division is a budget cost center that supports Fire Suppression,Division 501050.It specifies the financial
outlay and activity for emergency medical services (EMS).This Division captures equipment and training costs associated
with supporting the Fire Department's pre-hospital EMS delivery system, but contains no direct personnel costs.
PARAMEDICS
Fire Department
Organization Number: 503050
Fund Number: 1000
184 of 194 June 13, 2023, Item #9
This page intentionally left blank
185 of 194 June 13, 2023, Item #9
LAWENFORCEMENT
CITY OF POWAY
186 of 194 June 13, 2023, Item #9
This page intentionally left blank
187 of 194 June 13, 2023, Item #9
Captain
Administrative
Secretary III
Admin PatrolDetectives
Lieutenant
Office Assistant
(3)
Detective Deputy
(4)
Detective Sergeant Patrol Sergeant
(4)
Patrol Deputy
(17)
LAW ENFORCEMENT SERVICES
(CONTRACT)
CITY OF POWAY
School Resource
Officer
Shared Central
Resource Traffic
Poway Criminal
Apprehension
Team
(PCAT)
Senior
Volunteers
Traffic Sergeant
Traffic Deputy
(8)
Motorcycle Deputy
(2)
Community
Services Officer
PCAT Sergeant
PCAT Deputy
(4)
Juvenile Detective
Crime Analyst
(2)
Crime Prevention
Specialist
188 of 194 June 13, 2023, Item #9
1---------------
I I I
I I I
I I I
I , _ ____ .. , ______ ..
This page intentionally left blank
189 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $-$-$-$-$-$-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 13,363,829 13,978,826 14,302,636 14,785,335 14,751,844 14,999,223
Supplies 7,686 243 4,047 10,500 8,000 11,950
Utilities 5,369 6,538 7,988 9,212 10,710 12,060
Asset Management (Maintenance)1,290 1,008 1,050 1,500 1,500 1,500
Asset Management (Replacement)3,980 - 16,448 16,448 16,448 16,265
Misc. Operating Expenses 121,560 108,959 133,058 112,835 117,686 99,525
Capital Outlay 8,615 - - - - 28,500
Operating Subtotal 13,512,329 14,095,574 14,465,226 14,935,830 14,906,188 15,169,023
Department Total $13,512,329 $14,095,574 $14,465,226 $14,935,830 $14,906,188 $15,169,023
Department Summary
Organization Number: 504050
Fund Number: 1000
LAW ENFORCEMENT DEPARTMENT
190 of 194 June 13, 2023, Item #9
2019-20 2020-21 2021-22 2022-23 2022-23 2023-24
Actual Actual Actual Budget Estimated Budget
Personnel
Salaries $-$-$-$-$-$-
Health Benefits - - - - - -
Retirement Benefits - - - - - -
Misc. Personnel Expenses - - - - - -
Personnel Subtotal - - - - - -
Operating
Professional/Contract Services 13,363,829 13,978,826 14,302,636 14,785,335 14,751,844 14,999,223
Supplies 7,686 243 4,047 10,500 8,000 11,950
Utilities 5,369 6,538 7,988 9,212 10,710 12,060
Asset Management (Maintenance)1,290 1,008 1,050 1,500 1,500 1,500
Asset Management (Replacement)3,980 - 16,448 16,448 16,448 16,265
Misc. Operating Expenses 121,560 108,959 133,058 112,835 117,686 99,525
Capital Outlay 8,615 - - - - 28,500
Operating Subtotal 13,512,329 14,095,574 14,465,226 14,935,830 14,906,188 15,169,023
Division Total $13,512,329 $14,095,574 $14,465,226 $14,935,830 $14,906,188 $15,169,023
ABOUT
The Law Enforcement Division is a budget cost center that supports comprehensive contract law enforcement services
provided by the San Diego County Sheriff's Department.These services include emergency response,crime prevention,
traffic enforcement, collision reduction, investigative services, drug prevention, and education and community policing.
LAW ENFORCEMENT
Law Enforcement Department
Organization Number: 504050
Fund Number: 1000
191 of 194 June 13, 2023, Item #9
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL, HOUSING
AUTHORITY AND SUCCESSOR AGENCY TO THE POWAY
REDEVELOPMENT AGENCY OF THE CITY OF POWAY,
CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL
OPERATING BUDGET FOR FISCAL YEAR 2023-24 AND
APPROPRIATING FUNDS
WHEREAS, the City Council of the City of Poway has considered the proposed Fiscal
Year (FY) 2023-24 Operating Budget and noticed the public hearings relative to its adoption for
June 13, 2023; and
WHEREAS, following duly given notice, the City Council of the City of Poway did hold
such public hearing, receiving, considering and evaluating all public comments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as
follows:
SECTION 1: That certain documents now on file in the Office of the City Clerk of the City
of Poway titled “City of Poway, California Proposed FY 2023-24 Operating Budget” (Budget), as
amended if necessary, is hereby adopted as the FY 2023-24 Operating Budget for the City of
Poway along with the adjustments, if any, determined by the City Council as set forth in the
minutes of the Council meeting of June 13, 2023.
SECTION 2: That the estimated revenues for FY 2023-24 as shown in the Budget are
hereby adopted.
SECTION 3: That the requested expenditures for FY 2023-24 as shown in the Budget
are hereby appropriated to the fund, department, or division for which they are designated, and
such appropriations shall not be increased except as provided herein.
SECTION 4: That the legal level of budgetary control is the fund level. Budgets may not
be exceeded at the fund level without appropriate authorization by the City Council except as
provided for herein.
SECTION 5: That the City Manager may delegate any of the authority provided them
under this Resolution.
SECTION 6: That the City Manager is authorized to make such changes in department
operating and program budget totals during FY 2023-24 as may be, from time to time, deemed
desirable and necessary in order to meet the City's needs in amounts not to exceed $100,000 per
adjustment.
SECTION 7: That the City Manager may authorize all transfers of funds from account to
account within any department.
SECTION 8: That the City Manager may authorize transfers of funds between
departments within the same fund as may be necessary.
192 of 194 June 13, 2023, Item #9
SECTION 9: That the City Manager is authorized to continue all appropriations for
encumbrances outstanding as of June 30, 2023 into FY 2023-24 as may be necessary.
SECTION 10: That the City Manager is authorized to carry forward and appropriate
unencumbered balances remaining at June 30, 2023 into FY 2023-24 as may be necessary.
SECTION 11: That all appropriations in the Capital Improvement Program, Programs and
grants in the operating budget remaining unspent at June 13, 2023 are hereby carried forward
and appropriated to FY 2023-24 unless otherwise determined to have lapsed.
SECTION 12: That the City Manager is authorized to temporarily over-staff positions for
succession planning purposes as may be necessary.
SECTION 13: That the City Manager is authorized to increase the budget for under-filled
positions to the approved position level as may be necessary.
SECTION 14: That the City Manager is authorized to increase the budget for a specific
purpose when there are offsetting unbudgeted revenues designated for said purpose.
SECTION 15: That the City Manager is authorized to increase the estimated budget for
the City of Poway’s share of the San Diego Metro Industrial Waste Control Program and
Penasquitos Sewer System based on the City’s actual share of costs.
SECTION 16: The Capital Improvement Program projects of the City of Poway are in
conformance with the City of Poway Comprehensive Plan (General Plan) as governed by Section
65402 of the California Government Code.
PASSED, APPROVED AND ADOPTED at a Special Meeting of the City Council of the
City of Poway, California on the 13th day of June, 2023 by the following vote, to wit:
AYES:
NOES:
ABSTAINED:
ABSENT:
DISQUALIFIED:
______________________________
Steve Vaus, Mayor
ATTEST:
____________________________________
Carrie Gallagher, CMC, City Clerk
193 of 194 June 13, 2023, Item #9
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT
FOR FISCAL YEAR ENDING JUNE 30, 2024
WHEREAS, the Gann initiative or Proposition 4 hereby referred to as Article XIIIB of the
Constitution of the State of California, was passed by the people;
WHEREAS, Article XIIIB mandated an appropriations limit on various units of government,
including the City of Poway;
WHEREAS, the limit has been calculated by the Finance Department of the City of Poway
using current guidelines provided by the League of California Cities; and
WHEREAS, the City Council of the City of Poway desires to formally adopt that
appropriations limit for the City of Poway.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as
follows:
SECTION 1: In accordance with Article XIIIB of the Constitution of the State of
California, the appropriations limit for the City of Poway for Fiscal Year 2023-24 is $66,238,789.
PASSED, APPROVED AND ADOPTED at a Special Meeting of the City Council of the
City of Poway, California on the 13th day of June, 2023 by the following vote, to wit:
AYES:
NOES:
ABSTAINED:
ABSENT:
DISQUALIFIED:
______________________________
Steve Vaus, Mayor
ATTEST:
____________________________________
Carrie Gallagher, CMC, City Clerk
194 of 194 June 13, 2023, Item #9
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
AGENDA RE PO RT City of Poway
June 13, 2023
Honorable Mayor and Members of the City Council
Alan Fenstermacher, City Attorney
afenstermacher@poway.org
Alan Fenstermacher, City Attorney
afenstermacher@poway.org
CITY COUNCIL
Consideration of Request to Hold Rehearing on Final Map Approval for
Tentative Tract Map 21-003 (McKee Orchard Subdivision); (PMC § 2.21.040)
On May 30, 2023, members of the public ("Requestors") filed a request for a rehearing ("Request;"
Attachment A) of the City Council's May 16, 2023 approval of the Final Map for Tentative Tract Map 21-
003, pursuant to Chapter 2.21 of the Poway Municipal Code ("PMC"). Rehearing and reconsideration
of an action previously taken by the Council is only permitted "if there is new and different evidence
not available at the previous hearing." (PMC § 2.21 .010.) The Request is required to provide any
alleged new and different evidence for presentation to the City Council. (PMC § 2.21 .020.)
The PMC requires that the Request be presented to the City Council within thirty (30) days where "[a]t
that meeting the City Council may, at its discretion, either take no further action on the request or set
the matter for another public hearing." (PMC § 2.21 .040.)
Of note, the Request is also styled as an "appeal," and alleges that the Requestors have been "denied"
an appeal process. However, there is no appeal procedure applicable to City Council decisions, which
are final. (PMC § 2.21.010 [''The City Council's action to approve or deny is final"].) The City Council is
the City's legislative and highest decision-making body, and therefore its decisions cannot be appealed
to a higher body, which does not exist. For this same reason, staff is unaware of any City in the state
with an appeal process for decisions made by its City Council. As stated on the record during the
July 19, 2022 public hearing on Tentative Tract Map 21-003 (discussed further below), the only
recourse or "appeal" available to challenge or otherwise contest any decision made by the City Council
is to file a lawsuit in Superior Court.
Recommended Action:
It is recommended the City Council review the Request and determine if it contains "new and different
evidence" not previously available on May 16, 2023, and based on that determination, either accept
the Request for a rehearing or take no further action.
1 of 28 June 13, 2023, Item #10
Discussion:
Background
On July 19, 2022, at a publicly noticed hearing, the City Council approved (1) Tentative Tract Map 21 -
003 and (2) Development Review 21-002, which collectively subdivide and allow the development of
20 single family homes on 4.77 acres, generally referred to the McKee Orchard Subdivision (the
"Project"). The Project is a density bonus project, whereby providing one affordable unit restricted to
a very low income level, was automatically granted 20% density bonus and other protections under
state law, including unlimited waivers from development standards that would otherwise physically
preclude development of the Project. (See, Cal. Gov. Code§ 65915; Bankers Hi/1150 v. City of San Diego
(2022) 74 Cal. App. 5th 755, 774.) The July 19, 2022 approvals followed a predevelopment conference
held at the City Council's April 6, 2021 public meeting, and a neighborhood meeting on February 22,
2022, held at City Hall.
Along with the two above-described entitlements, as part of the same July 19, 2022 action, the City
Council also approved a mitigated negative declaration ("MND") prepared to analyze and mitigate the
environmental impacts of the Project pursuant to the California Environmental Quality Act ("CEQA").
The MND included several technical studies, including but not limited to a biological resources report,
cultural and historical resources reports, a traffic operations assessment and sight distance study,
Phase II environmental assessments, a geotechnical investigation, and a drainage report. The MND
was circulated for public comment from May 26, 2022 to June 15, 2022. A number of comments were
received, and responses were provide as part of the final MND presented to the City Council on July 19,
2022.
As part of the CEQA process and prior to the July 19, 2022 approval, the City conducted the required
consultation process with the relevant tribes, sending letters to 16 tribes. (See, page 42 of Item 4 at
the July 19, 2022 City Council agenda.) The Barona Band of Mission Indians and La Pasta Band of
Mission Indians responded, and requested a Native American Monitor/Consultant be present during
earth moving activities. (Id.) Since the approval of the Project and subsequent issuance of a grading
permit, these Tribes have had monitors on the Project site every day that such activities have occurred.
There is no appeal process available for any aspect of the City Council's approval of the Project, as is
true for any City Council decision. (PMC § 2.21.010.) With respect to the July 19, 2022 approval of
Tentative Tract Map 21-002 specifically, that approval was final on July 29, 2022. (PMC § 16.10.060.)
NO lawsuit challenging any of the City Council's July 19, 2022 approvals was filed, and the statutes of
limitations applicable for such a challenge (ranging from 30 to 90 days) are now long expired.
On May 16, 2023, the City Council approved the Final Map for the Project, which is an implementing
action that allows the final subdivision map proposed by the already approved Tentative Tract Map
21-003 to be recorded. Preparation and approval of a final map for recording is largely an engineering
task (see, PMC § 16.12.020), and City Council approval is required if it is determined that "the final map
conforms to all of the applicable provisions of the Subdivision Map Act and the requirements of all
City ordinances applicable at the time the tentative subdivision or parcel map was approved or
conditionally approved, any subsequent conditions added, and any rulings made thereunder." (PMC
§ 16.12.030; see also, Cal. Gov. Code § 66458(a).) In other words, final maps must be approved if they
substantially conform with the tentative map, and the applicant has complied with all the conditions
of approval imposed thereon. In some cities, final maps are approved at the staff level. (Cal. Gov.
Code§ 66458(d).)
2 of 28 June 13, 2023, Item #10
Request for Rehearing
The Request seeks a rehearing of the City Council’s above-described May 16, 2023 approval of the
Final Map. This report does not summarize or analyze all portions of the Request, which is
submitted to the City Council for its consideration. However, a number of important procedural
considerations are highlighted below.
First, it is important to note that none of the July 19, 2022 City Council approvals can be legally subject
to rehearing at this time, and doing so would violate both the PMC and state law. However, the
Request appears to be based on allegations regarding July 19, 2022 approvals, at least in part. For
example, the first paragraph of the Request indicates that it is based on alleged “inaccurate and
inappropriate” findings in the City’s July 19, 2022 resolution approving Tentative Tract Map 21-002.
Additionally, under the heading “Reasons for Appeal/Rehearing of the Mckee Orchard Subdivision
TTM 21-003 Approval,” the Requestors cite to Chapter 17.52 of the PMC, which governs the
Development Review process; the Project’s Development Review was also approved on July 19, 2022.
Finally, the Request contains allegations regarding Councilmembers that were on the City Council on
July 19, 2022, but were no longer on the Council on May 16, 2023, when it took the action that is subject
to this Request .
Additionally, it is important to be clear despite numerous mentions of an appeal throughout the
Request, there is no appeal process for City Council decisions, nor could there be, as explained in the
summary portion of this report, and the PMC itself. An appeal of a decision back to the same decision-
maker is not an appeal at all, but instead a rehearing (which are only available if there is new and
different evidence not previously available to the City Council). Just as the United States Supreme
Court is the final decisionmaker whose rulings cannot be further appealed, so is the City Council with
respect to City decisions. A writ of mandate or other legal action filed with the Superior Court is the
only next step.
Setting all of the foregoing issues aside, and even assuming that every word of the Request could be
properly considered by the City Council, the Request still does not appear to contain any “new or
different evidence not available” at the May 16, 2023 hearing, as is required in order to hold a
rehearing. (PMC § 2.21.010.) The phrase “new and different” never appears in the Request, and
instead, the statements made therein all appear to relate to matters occurring and known prior to
May 16, 2023. The only attachments or “evidence” provided with the Request are (1) emails and
documents from fall 2022 regarding Councilmember Grosch’s residence, and (2) a 2021 Cultural
Resources Technical report that is already in the record and included in the Project’s MND when it was
approved on July 19, 2022.
The only reference in the Request to “new information” is in connection with vague allegations of an
“action” and “undisclosed agreements” occurring before “the close of sale on the purchase of the
home and lot by Cornerstone.” (Request, p. 6.) It is not clear from the Request what exactly the
Requestors are referring to, how it is relevant to the Final Map approval, or why (or whether) this
information was not available on May 16, 2023. Further, no actual evidence supporting these
statements has been provided.
Environmental Review:
A decision on whether or not to hold a rehearing on this matter is “project” subject to California
Environmental Quality Act (CEQA).
3 of 28 June 13, 2023, Item #10
Fiscal Impact:
None.
Public Notification:
The Requestors were notified of this public meeting date on June 7, 2023, and were provided with a
copy of this report when it was published on line on June 8, 2023. This report was also mailed to the
Requestors.
Attachments:
A. Request for Rehearing of the City Council's May 16, 2023 Approval of the Final Map for
Tentative Tract Map 21-003 (McKee Orchard Subdivision)
B. Chapter 2.21 of the Poway Municipal Code
Reviewed/Approved By:
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
A~
Chr s Ha e ·
City Manager
4 of 28 June 13, 2023, Item #10
May 30, 2023
City Council
City of Poway
13325 Civic Center Drive
Poway, CA 92064
RECEIVED
MAY--3 0 2023
CITY OF POWAY CITY CLERK'S OFFICE
RE: Approval of Final Map for Tentative Tract Map 21-003 (McKee Orchard Subdivision);
Cornerstone Communities, Applicant (APN: 314-192-02-00)
Dear City Council,
In accordance with section 2.20 and 2.21 of the Poway Municipal Code ("PMC"), we, the
undersigned, write to request a rehearing and appeal the approval of the Final Map for Tentative Tract
Map (TTM) 21-003 (McKee Orchard Subdivision); Cornerstone Communities, Applicant (APN: 314-192-
02-00), which relates to subdividing one vacant parcel (APN: 314-192-02-00) zoned as RS-4 that is
approximately 4. 77-acres in size to twenty separate single-family residential lots. As described below,
the findings and determination in the resolution approving the TTM are both inaccurate and
inappropriate for a multitude of reasons including that (i) they were reached without sufficient notice
to, and input from the community which the McKee Orchard Subdivision will impact; (ii) they were
reached after misapplication of the PMC with respect to development review procedures; (iii) they are
inconsistent with applicable Poway zoning ordinances and definitions; and (iv) they are inconsistent
with the inevitable aesthetic, economic, safety and traffic impacts that the McKee Orchard Subdivision
will have on the neighborhood, its surrounding property owners and Poway residents as a whole.
Accordingly, the undersigned request that the approval be revoked until and unless the issues
outlined below a re resolved to the satisfaction of Poway residents. Pursuant to PMC, any appeal of the
final decision of any City officer, board, committee, commission, department director or department
subordinate that is made pursuant to any provision of PMC Title 16 or 17 shall be heard by the City
Council. This issue clearly falls under PMC Title 16: Tentative Map Processing (16.10). In accordance
with PMC section 2.20.020.6, the Appellants are appealing the approval of Final Map for TTM 21-003
McKee Orchard Subdivision for the reasons set forth below:
Applicable PMC Sections
The following is a brief summary of the known PMC sections that are relevant and applicable to the
current issue.1
•Chapter 2.20, et seq. ("Administrative Appeals")
•Chapter 2.21, et seq. ("Rehearing")
•Chapter 16.10, et seq. ("Tentative Map Processing")
•Chapter 17.04, et seq. ("Definitions")
•Chapter 17.52, et seq. ("Development Review Procedure")
•Ordinance List and Disposition Table
There may be additional relevant PMC sections, and the undersigned reserve their rights to cite to, and rely upon, additional
relevant sections in the future.
5 of 28 June 13, 2023, Item #10ATTACHMENT A
Relevant Background
The Subject Property
•A total of 35 cultural resources have been recorded within a 1-mile radius with one resource, CA
SDl-4606, covering the entire subject property. CA-SDl-4606 is also recorded as SDM-W-213 and
has been previously recommended eligible for listing in both the California Register of Historical
Resources (CRHR) and National Register of Historic Places (NRHP) under Criterion 4/D,
respectively (Developer survey 2021). The city never took action.
•Has endured at least 50 years of land protection based on findings. This started, at the latest,
with Margaret McKee's reports in 1971. The city provided staff support to developers months
and years before ownership, while ignoring decades of historical significance.
The Sale of the Subject Property and Details Regarding the Proposed Subdivision
•Property sale/transfer of ownership was recorded 4/27/2022. The City took actions before the
developer took ownership.
•April 6, 2021 a Pre-Development Meeting. Over a full year before ownership.
•February 2, 2022 Neighborhood meeting with Developer.
•April 19, 2022 Barona/ Las Pasta tribe waived rights to land and archeological review: only opted
for on-site monitoring of developer Cornerstone. This is based on a city letter sent before
ownership transfer. Tribal decisions were based on letters with the land not owned by
developers. The city continued to use this decision and information as a basis for the lowest level
of Tribal involvement.
•November 2022, First date of ground moving/disturbing
•November 9, 2022, Ed Parada meeting with Barona. Ed Parada as a site representative has been
inconsistently on site even while work occurred.
•April 21, 2023, bones found on site. Just one of many such occurrences up to and including today
May 30, 2023 and likely future occurrences.
•May 2, 2023, City Council meeting: Reduced time for Public speaking-total meeting time was
under 1 hour with reduced speaking time stifling public participation. The law is to ensure
meeting function is not prevented, and most meetings run well over 1 hour. This was an abuse of
power at the cost of community input, all to save 20 minutes.
•May 10, 2023, City Safety Meeting and Council Member Leonard event report# E8525076. Yet
even with his reported actions against the community and several people involved with Holly
Oak, and his pending resignation, he deliberately applied his bias in voting and not recusing. The
City waited until after he resigned before addressing that this was a valid concern, and this delay
in action allowed a prejudiced vote.
The Approval of TTM 21-003
•The original approval with John Mullin has many potential conflicts with his painting business and
opportunities for work. The abuse of the 12 month "delay" to votes has been subverted by his
vacating office. This means that his business interests may have lead to a lucrative decision that
coincided with his choice to vacate office.
•Mayor Vaus has received donation to both his campaign for Supervisor and his alleged
"nonprofit" Carols by Candlelight from Barona
•Dave Grosch has been under investigation for voter fraud related to his residency since late 2022.
•Secretary of State investigation case number 6666
•City Attorney Afan Fenstermacher and City Manager Chris Hazeltine didn't investigate even when
warned by residents.
6 of 28 June 13, 2023, Item #10
•Dave Grosch received mail at multiple addresses during Sep-Dec 2022, several would be alternate
to his government ID and whatever state that is from.
•Public records show that Dave Grosch's wife received a California Ballot despite his
acknowledgement that she fully moved to Bend OR. In addition she submitted this ballot. Due to
the length of time between the move and the election this means that the Grosch's didn't
properly inform all agencies of their living status. This implicates Dave Grosch in aiding or
performing ballot fraud.
•Dave Grosch gave ample indication to his plans on leaving the state, even going so far as to run
and sit as president on his new community HOA for over 1.5 years before selling his house.
•New laws prohibit or define conflicts of interest more broadly at a lower dollar threshold.
Current councilmember Brian Pepin maintains a campaign for 2024 central committee, which has
received donations over this threshold from relevant, affected, and contacted tribes related to
th is project.
Reasons for Appeal/Rehearing of the Mckee Orchard Subdivision TTM 21-003 Approval
PMC 17 .52.010 requires that the City maintain a development review procedure in order to,
among other things, (i) "maintain the public health, safety and general welfare, and property
throughout the City,"; (ii) "reasonably ensure that new developments, including residential ... do not
have an adverse aesthetic, health, safety or architecturally related impact upon existing adjoining
properties, or the City in general;" and (iii) "ensure that the proposed development complies with all of
the provisions of the zoning ordinance and the general plan."
The approval of the Final Map for McKee Orchard Subdivision fails to comply with the
provisions of section 17.52.010, as it fails to detail the scope of the review conducted by the City
Planning Department, disclose the documents or materials reviewed, or cite the people consulted in
the process. Moreover, it does not provide any reasoning or justification whatsoever for its findings,
instead choosing to list them in conclusory fashion. And while it is not surprising that a process that was
conducted predominantly behind closed doors would not include these items -much less note if there
were any opposing views or contrary opinions -this manner of proceeding does not meet the policies
and legal requirements outlined in the PMC. In order to fulfill its obligations to Poway's residents, the
City must not only provide justification for the findings upon which it relied and disclose contrary views
on the project, it must also make available to the public the materials on which it relied.
Archeological Significant Finds
Speaking with Tribal leaders out at the construction site gave further cause for concern. We
spoke with Ed Parada on one of those occasions who confirmed there were artifact findings as well as
bones. He indicated that they felt this particular area was consistent with a former tribe and burial
ground for the native indigenous people. He promised to keep us updated and then went silent.
There Has Been Inadequate Notice To, and Input From, Residents of Holly Oak and Kent way Regarding
the Proposed McKee Affordable Housing project
As outlined above, only a select few individuals, including wealthy donors, various City political
figures, and a small number of people from the City (including a revolving list of individuals at the
Planning Department and Engineering Department) have been involved in the process of evaluating and
approving the proposed TTM. Left in the dark have been those that would have the most important
input of all: the residents Holly Oak that will have to live and raise their families in a community
7 of 28 June 13, 2023, Item #10
impacted by the proposed subdivision. Certainly, the City is not required to provide notice to, and seek
input from, the community every time a property in a residential zone changes ownership, or every
time an owner seeks to build on, or modify, a residential property. In this instance, however, as
described further below, the proposed subdivision is far from a typical small project.
February 9, 2022, the City of Poway mailed "Notice of Neighborhood Meeting" to residents
within 500 feet on Holly Oak Way and Twin Gables Court. Cornerstone representatives were in
attendance and described the development (verbally and written) with access from Twin Peaks Rd.
Proper Notification per PMC
When projects like this are proposed, it is incumbent upon elected officials and administrators
to seek and consider input from the community. Doing so not only allows all opinions to be heard, but
helps all parties avoid the costly approval, regulatory, demolition, and construction processes in the
event that it is determined that the proposed project is not permitted or welcome in the community.
Here, far from providing sufficient notice to the appropriate constituencies, the group advocating the
proposed subdivision has essentially operated under the radar. Had the project proponents given
proper notice and/or sought feedback, they would have learned that many residents opposed.
Appellants call your attention to PMC section 16.10.020, which states that "the City shall give notice of
the hearing by mail or delivery to all persons, including businesses, corporations or other public or
private entities, shown on the last equalized assessment roll as owning real property within 500 feet of
the property which is the subject of the proposed subdivision or parcel map.
Notification in accordance with PMC section 16.10.020 was not provided. In addition, no notice
of public hearing for the May 16, 2023, meeting was published in the local paper or posted, in which the
final TTM was approved via consent calendar. This approval did cover alterations to the original map
due to errors with the previous approval and incorrect assumptions of easements. Errors in the original
map are reason enough to bring this back for discussion, but instead Council item was included on the
consent calendar with an inaccurate description indicating that the changes were minor. Moreover, the
original hearing notice from the city was posted in 2021, over 1 year before ownership of the subject
property was transferred to the new owner, recorded with the county on April 27, 2022. The city was
working with a developer for use of private land to which neither party had any ownership stake.
Item 4 was added to the May 16, 2023, city council meeting with notification to only resident,
Jim and Kay Kent. No other notifications were sent either within or outside the 500 minimum feet. Both
item 4 and item 5, were approved at the city council meeting despite concerns made from residents
regarding the failed process, denial of a traffic study, denial of an appeal process and despite the many
inappropriate actions noted herein.
Failure to do a Traffic Study
The McKee Orchard/Cornerstone development has had a multitude of omissions, failures, and
has raised many layers of legal concerns as to the process since inception. Initially, the Cornerstone
developers met onsite with the residents on Holly Oak and Twin Gables and proceeded to assure us
that the proposed development would be accessed from Twin Peaks. We felt some relief in knowing
that the access from Twin Peaks would be a safer traffic option. As time passed, no notification was
provided of any other agreements between the city and Cornerstone to allow us the opportunity to
take necessary action.
Throughout the subsequent months we began noticing issues including, but not limited to, only
a 500 foot notification by letter from the city. We also learned that the developer's initial proposal was
no longer acceptable to the city and therefore the development was turned around with access
8 of 28 June 13, 2023, Item #10
provided by Holly Oak. This was a big shock to every neighbor within the 500 feet notification, and
beyond to those who had learned of this proposed development. As a united group, we requested a
traffic study. This request was denied. We sent a multitude of requests by email, letter, phone calls, etc.
to the city officials. Collectively, we felt that we either did not receive a response or if there was a
random response that there was zero support/justification to the response. Eventually we learned of
the city council's passing of the development with entry from Holly Oak. During that meeting, on July
19, 2022, we were neither notified of any kind of appeal process, nor did we find any information on
the city's website to speak to an appeal process. We asked for an appeal despite these omissions,
however, our requests were denied.
Improper and Inadequate Enforcement of the City Mitigation Plan
Additional concerns came to light when we identified to the city that there was wildlife in the
area and nests in trees during designated nesting months. The developers demonstrated very
concerning bullying and harassing tactics toward residents in bulldozing trees while hawks flew over the
downed trees, looking for their nests. Cornerstone approached residents on their own property and
were very unprofessional with their words, body language, and video recordings. There were minor
children in the direct vicinity when this occurred. Cornerstone also removed a resident's private
property tree without a permit filed with the city or permission to do so. The city representative was
physically on site when this occurred and took no action.
This is a partial list of the various errors, omissions and issues covered by law which the city did
not take proper actions under. It is not all inclusive nor limited to these.
•Missing 500 ft notification
•No traffic study
•Archeological Significant Finds
•No due process to an appeal process (7 /19/22)
•Nesting birds during tree removal.
Additional Grounds To Revoke and/or Modify the Final Map for TIM 21-003
Approval of the Final Map for TTM 21-003 McKee Orchard Subdivision was contingent upon the
approval of item 4 on the consent calendar at the May 16, 2023, council meeting. Item 4 was "The
Acceptance of Real Property at the Northern Terminus of Holly Oak". This is yet another problem that
speaks to the overall problematic nature in how the city has handled this project. The acceptance of
property is based on an old offer that the city rejected. The city incorrectly uses State of California
Government Code (Subdivision Map Act) Section 66477.2(a) to declare that the city may rescind its
rejected offer and now accept it. The problem with this is that Section 66477.1 specifically reads "At the
time the legislative body or the official designated pursuant to Section 66458 approves a final map, the
legislative body or the designated official shall also accept, accept subject to improvement, or reject any
offer of dedication.". Poway approved the final map and rejected the offer on Jan 29 2002. The city
now improperly asserts section 66477.2(a) is valid to reclaim this land for newTTM and subdivision.
Unfortunately this is based on the assertion that the easement was rejected pursuant to Section
771.010 of the Code of Civil Procedure, which is rejection by omission of acceptance. This is not true,
the council accepted a final map without the call out for the easement/dedication, and because this was
a consent calendar item, which was not pulled or altered, fully accepted the staff recommendation as
written. This includes "4. Reject, on behalf of the city, the dedication for street right-of-way purposes
9 of 28 June 13, 2023, Item #10
over a portion of Lot 9." Due to the direct rejection, and that 771.010 (a) is untrue based on the Final
TIM approval not showing the dedication, section 771.010 is void as all conditions are not met.
Moreover the city's claim to State of California Government Code (Subdivision Map Act) Section
66477 .2(a) is contingent upon Section 771.010 of the Code of Civil Procedure as outlined in Section
66477.2(a). This reads:
"If a proposal is heretofore or hereafter made to dedicate real property for public improvement,
there is a conclusive presumption that the proposed dedication was not accepted if all of the following
conditions are satisfied:"
Code of Civil Procedure Section 771.0lO{c) reads: "The rea I property was not used for the
purpose for which the dedication was proposed within 25 years after the map was filed." This property
was clearly subdivided and developed in accordance with the map approval. As such the conditions set
forth in Section 771.010 have not been met. As a result State of California Government Code
(Subdivision Map Act) Section 66477.2(a) is not applicable, as the rejection was directly from city action
and not a result of Code of Civil Procedure Section 771.010 "conclusive presumption".
Additionally, we have since discovered new information that proves that the city council began
taking action in connection with Cornerstone development, without public disclosure, before the close
of sale on the purchase of the home and lot by Cornerstone. This new information directly relates to the
undisclosed agreements that were made in advance of the ownership of the land. It directly contradicts
statements made by the mayor and council at recorded council meeting. In addition, the federally
required process for the tribal land was not adhered to by the city council and the Barona tribe made a
substantial campaign contribution to the city council elections. For these reasons and more we are
entitled to the outlined appeal process that was omitted initially and is again requested at this time.
The Appellants' Interest in the Appeal/Rehearing
The Appellants are residents of the Holly Oak subdivision who are both homeowners and have
families with numerous school-aged (and pre-school-aged) children. As such, the Appellants are
concerned that any uses of property in their neighborhood that do not conform to local rules and zoning
requirements, such as the use of a terminated easement, could fundamentally change the nature of
their homes and their lives in Poway.
Summary and Conclusion
As detailed above, the subdivision is not in compliance with applicable Poway laws, regulations
and ordinances. Accordingly, the Appellants and other concerned residents with whom have spoken out
request that grading and work on the site be halted, and that the approval granted of Final Map for TIM
21-003, the McKee Orchard Subdivision, be revoked, until and unless the issues outlined above are
resolved to the satisfaction of the broader community.
Note: Two attachments
Attachment A -Final McKee Orchard Archaeology Findings
Attachment B -
Sincerely,
10 of 28 June 13, 2023, Item #10
Jim Bunner __ .,,.--···-) ,,,.,.---:-/
13660 Holly Oak Way, Poway CA 92064; 858-375-3068 t.�?:/'71/ �/
Mark & Sonia Caskey 13635 Holly Oak Way, Poway, CA 92064; 858-354-9188
Juan & Kathy Chavez 14436 Midland Road, Poway, CA 92064; 619-889-8246
Deena Delaney 14465 Holly Oak Way, Poway, CA 92064; 858-216-5945
Cal)' & Dany Gann
13645 Holly Oak Way, Poway, CA 92064; 412-402-8892
Gabriel Ho 14450 Holly Oak Way, Poway, CA 92064; 858-663-2447
Donna Kent 13675 Holly Oak Way, Poway, CA 92064; 619-851-0140
Jim & Kay Kent
13685 Holly Oak Way, Poway, CA 92064; 619-851-3254
Keith & Linnae Kezer
-----
14445 Twin Gables Court, Poway, CA 92064; 619-346-3993
Lester & Surbhi Marrison 14455 Twin Gables Court, Poway, CA 92064; 858-775-4027
Allan Preckel 13621 Holly Oak Way, Poway, CA 92064; 858-382-7561
Massimo & Marissa Sasso 13640 Holly Oak Way, Poway, CA 92064; 858-382-7558
Scott Swan & Bernadette Simi Swan ��0�· ---
14460 Twin Gables Court, Poway, CA 92064; 858-231-9987
Andrew & Elyssa Vasquez 13625 Holly Oak Way, Poway, CA 92064; 832-260-4218
Quoc & Nu Vuong 13620 Holly Oak Way, Poway, CA 92064; 858-842-1238
cc: Steve Vaus (via email -svaus@poway.org) Peter
DeHoff (via email-pdehoff@poway.org) Austin
Silva (via email -asilva(a)poway.org)
11 of 28 June 13, 2023, Item #10
12 of 28 June 13, 2023, Item #10
ZIP Code 92064
Registered On 09/29/2022
Registered You have requested to be a
Permanent Mail Ballot Voter
You are currently registered NO
PARTY PREFERENCE
Cemters
There are no longer assigned locations. You can vote at any vote center in the
county. A complete list of vote centers can be found here.
Election Title
Mail Ballot
Voting
NOVEMBER 8, 2022, STATEWIDE
GENER AL ELECTION on
11/08/2022
(Our records indicate that a ballot
was mailed to you for the upcoming
election. Please note that date
issued may not be the date the
ballot was mailed, your ballot may
be mailed up to three days after the
........... _...., ■ ................ ....,. .............. ~ .,_.
13 of 28 June 13, 2023, Item #10
Street Address 1443 6 M APLEW OOD ST . ���
ZIP Code 9 2 Q 64 ,j\\-CJr'().) /<-
Registered On 11/2 1/2 020
Registered Yo u have req uested to be a
Permanent M ail Ballot Voter
Yo u are currently reg istered NO
PA RTY PREFERENCE
Vote Centers . :· · · · · · ·· ·
, ' • ,, , / ' I
There are no longer assigned locations. You can vote at any vote center in the
county. A complete list of vote centers can be found here.
Election Title
Mail Ballot
Voting
NOV EMBER 8, 2022, STATEWIDE
GENERAL ELEC TION on
11/08/2022
(Our records ind icate that a ballot
was mailed to you for the upcomin�
election. Please note that date
issued may not be the date the
ballot was mailed. vo ur ballot mav 14 of 28 June 13, 2023, Item #10
te: Septemt)er 21 2022 at 7:0.3:30 PM PDT
: Chris Hazeltine <CHa;::eJ ne@Rc·:Ja,•.org>, "Fenstermacher . .A.Ian · <AFe'1�te''l1ac.'1er@.ruta1.co'll>
��o
--�: :he answers below.
;e Groscl1
1t from m,' iPact
Sep 21 . 2022, at 4:2.3 PM,
::. ...... ◄-·.:...
Greeungs, Mr Grosch
'm prepanng a story' on evidence tha: suggests ,•ou no lo.1ger are a Powa:,1 resident and thus mel(Qlble r.o £erve on :he Cit,· COltncil.
According to the attached clocumen:s ','Olt solcl your home at 14436 Maplewood Street to Anihony Rol)tnbson m Augus:, and Rol)inson has reg,ste·ed to vo:e from tl1at \1aplewood addre�
So a few ques:,ons:
1 . 'Nhere clo you live no,;t? How long have 'lOll lived there .
:e at 1 3526 Tobiasson Rd. In Poway Vi/e sold our l1ou::e in Augtist. with an agreement WHh 111e Rol)tnsons to live there till Sept 1 5111 I movecl to Tobiasrnn on t11e 15�
2. Where are '.,'OU registered to vote .
registered :o vote al • 3526 Tobia::son Rd 111 Poway.
3.I've heard you told last nighi's meeti1g tl1at you are in Be1d. Oregon. Is t111s true? Have �•ou fcrrriall>' movecl there·.
w to Bend :.iils momng and w,11 be rewrn•ng 10 Poway on Sunday. ,.C.,nd no, 1 1,a,,e nm formal!,· move� to Bend .
. Ii ,•ou no lo,1ger live in Poway, what sta1u:e a1·0·.·1s you to remain on t11e council .
Th,...11""\I," .;,.,.,,, "'...,., ,.....,._.,...�;;...,,J ,r,...,.,-1""",..._..,, ' r 15 of 28June 13, 2023, Item #10
}_,6 x_
·�
m: ·Fenstermacher.Alan" <AFenst9rniacher@rutan co1T1>
e: September 22. 2022 at 8 30 '16 AM PDT
>d morning
for my d1:lay In responding Councilmember Grosch does not have two domiciles He sold his home and bought a house in Oregon but h<: has not yet moved there He has remalMd In his district in Po1·1ay residing at a different addr-sss lmy
erst anding Is he just moved to this location over the weekend aner a leaseback on the home that he previously owned) until his term snds after which he plans to move 10 Ori:gon My understanding is 1hat he has register&d to vote at his
ent add1ess In Poway as l'lell (or Is In the process of doing so) As I am surie you know, selling/buying property Is not relevant to th& d1::finitlon of domicile, but rather its wher<i the individual resid&s - and of course there is no requirement to ow,
,,;ny to t,,; a rsgist&red voter or Councilmember
me kM·.'1 if you have any other questions
11 B, Fem1mund1,r
7� h:nboree Ro3d, �th Floor b·ir.t, CA \l:61:
• I -I) 6J I, 5 I 00 D. (" !J l 6-1 !-3-l5:! �!. (9-l9) :Ou-S:!4 7 {�lob,le)
tktermach�r".9'� \\\\J\' rutan com 16 of 28June 13, 2023, Item #10
Archaeology• Hislory • Elhnography • Ard1ileclural History
August 20, 2021
Trish Edmonton Project Coordinator Cornerstone Communities 4365 Executive Drive, Suite 600 San Diego, California 92121
FINAL Cultural Resources Technical Report for the McKee Orchard Affordable Housing Project, City of Poway, San Diego County, California
Dear Ms. Edmonton,
111is letter report provides the results of a cultural resources study conducted as part of Cornerstone
Communities' application for the proposed McKee Orchard Affordable Housing Project (Proj ect) in the City of Poway (City), San Diego County, California (Figure 1). Specifically, this study supports the requirement for an archaeological reconnaissance and a subsequent archaeological survey for areas that will
be subject to grading and construction activities, as identified in the Poway General Plan. The parcel (APN 314-192-02-00) is currently an open lot adjacent to and north of Rattlesnake Creek at the base of Kent's Hill. 111e Project would develop the lot as a single cul-de-sac street with 20 Single Family Residences . ASM Affiliates, Inc. (ASM) was contracted to review the existing literature, conduct a reconnaissance survey, and, if needed, an intensive pedestrian survey to determine if significant historical resources as
defined by the California Environmental Quality Act (CEQA) exist within the proposed Project that could be adversely impacted by the proposed development. This study ascertained that the Project is within the
previously recorded boundary of the prehistoric Village of Paguai (CA-SDI-4606) and archaeological resources were identified on the surface of the Project area as a result of the current survey. Preparation and implementation of an archaeological testing program is recommended.
This letter report is divided into the following sections: Introduction, Records Search Analysis, Survey Results, Impacts Assessment, and Recommended Mitigation. A copy of the Records Search Summary provided by the California Historical Resources Inventory System (CHRIS) South Coastal Infonnation Center (SCIC) and associated tables and figures are included as Confidential Attachment A, Key Personnel Resumes are included in Attachment B, and a Department of Parks and Recreation (DPR) Update for CASDI-4606 is provided in Attachment C.
INTRODUCTION
ASM prepared this report to detem1ine the cultural significance of the parcel located at 13667 Twin Peaks Road, Poway, California. TI1e parcel (APN 314-192-02-00) is located southeast of the intersection between Midland Road and Twin Peaks Road. The now open lot was once fanned by the Kent Family from the late 1880s until 1958 when it was purchased by Margaret McKee, an amateur archaeologist, who left the plot undeveloped except for a road (Runyan Lane) along the west side that led to a home in the southwest comer. The SCIC records search showed the parcel is within the boundaries of an existing archaeological resource,
CA-SDI-4604, which was originally documented in 1921 by Malcolm Rogers. It was an active Kumeyaay Village when the Spanish arrived and is listed as a Rancheria of the San Diego Mission as Paquai (Poway) (Engelhardt 1920:350). ASM's initial reconnaissance of the parcel revealed artifacts on the ground surface so an intensive pedestrian survey was conducted with 5-meter-wide transect spacing to record the scattered surface artifacts and see if any exposed intact features could be identified. A separate historic built
enviromnent analysis is being conducted by ASM and will be submitted under separate cover.
2034 Corte Del Nagai, Carlsbad, California 92011 • (760) 804-5757 • Fax: (760) 804-5755 8555 Aero Dr., Suite 206, San Diego, California 92123 • (760) 212-6499 vvww.asmaffiliates.com
17 of 28 June 13, 2023, Item #10
Ms. Trish Edmonton August 20, 2021 Page 2 of9
0 250 500
0 1,000 2,000
1,000 Meters
4,000 Fe et
Figure I. Proposed Project Map •• Ill fiJ•_tl •* �. llpl 111 l
L '
---.... L __ J Prcject fu:ea
LJ 7.5'USGS Quads
18 of 28 June 13, 2023, Item #10
Ms. Trish Edmonton August 20, 2021 Page 3 of9
The area of potential effect (APE) for the proposed Project includes the entirety of parcel APN 314-192-02-00 and the proposed road extension to the south.
Principal Investigator Brian Williams directed the cultural resources study for the proj ect, conducting the updated reconnaissance and intensive survey. This technical report was prepared by Brian Williams. Nicholas Doose created the report graphics and Sherri Andrews provided technical editing. Qualifications of key personnel are included in Attachment B.
METHODOLOGY
The archaeological resources review for the Proj ect consisted of a records search at the SCIC, a reconnaissance and intensive pedestrian survey of approximately 5 acres, and the documentation of the portion of known cultural resource CA-SDI-4606 that lies within the parcel. This archaeological review confonned to CEQA and City guidelines to detennine the potential impacts to the cultural resource. The City of Poway General Plan provides an Historic and Cultural Context for the City of Poway ( 1994 ), which was used in conjunction with previous studies and the pedestrian survey to conduct the current archaeological study. Below is a discussion of the relevant studies conducted in the Project APE as well as archaeological investigations conducted in other portions of CA-SDI-4606.
The results of ASM's reconnajssance and pedestrian survey of the Project APE follow th e archival analysis. Photographs were taken to document the field investigation and all associated surface artifacts within the APE were mapped using a submeter global positioning system (GPS) unit equipped with ArcGIS software. The intensive pedestrian survey was done in 5-meter transects and all observed artifacts were flagged and recorded.
ARCHAEOLOGICAL RECORDS SEARCH
The SCIC conducted a records search that included a 1-mile radius around the Project's boundary to detennine the presence of any previously recorded sites and archaeological studies within the Project APE. The results of the records search are included in Attachment A and swnmarized here. The historical resources list, previous survey report boundaries, historic addresses, and historic maps were all consulted for the Project. Thirty-five (35) previously recorded resources and 71 previous studies have been conducted within a 1-mile radius of the Proj ect. One resource, CA-SDI-4606, encompasses the entirety of the Project APE and two of the previous studies (McKee 1971 and Brunzell 2015) intersect with the parcel.
Previously Conducted Cultural Resources Studies
The records search indicated that 71 previous cultural resource projects have been undertaken within the 1-mile records search radius (see Appendix C: Table 1). Two of these studies are located within the Project APE (Table 1).
Table 1. Previous Cultural Resource Reports with the Project APE
Report Number
SD-01940
SD-15151
Author(s)
Margaret McKee
David Brunzel!
McKe e, 1971, SD -01940
Year
1971
2015
Title
Poway I
Cultural Resources Assessment of the Crown CastleNerizon San Diego Fiber PUC Project, San Diego, California (BCR Consulting
Project No. SYN1404)
McKee's 1971 study is a revision of her earlier "Poway I" record from 1969 and includes the results oftest pit sampling, gridded surface collections, and identification of faunal remains. Since 1958, McKee owned
19 of 28 June 13, 2023, Item #10
Ms. Trish Edmonton August 20, 202 1 Page 4 of 9
land on which a portion of the site is located and she collected surface artifacts intennittently over time, establishing the elongated oval shape of the documented site boundary that includes the area south of Twin Peaks Road that corresponds with the current Project. McKee provided a background on the previous disturbances to the site including agricultural activity conducted since the 1880s, channel alternation and realignment of Rattlesnake Creek with erosional control check-dams installed, and pothunting activities. The portions of the site that appeared relatively untouched at the time included a low bench at the north end of the site and a portion of the site south of Rattlesnake Creek where a spring used to be present. The entire site was walked in 5-foot transects and all surface artifacts observed at the time were bagged and collected. These artifacts were added to other unprovenienced ones collected earlier by McKee as well as collections made by the Kent Family who owned the property from the late 1880s to 1952. McKee also excavated a 5-x-5-foot test pit in the north portion of the site on the low bench due to pending development threateningthe archaeological deposit there.
Brunzel!, 2015, SD -01618 BCR Consulting LLC (BCR Consulting) conducted a cultural assessment for the Crown CastleNerizon San Diego Fiber PUC Project looking at 29 discrete locations for proposed underground trenches. BCR Consulting did not identify any resources in their project area (which bisected the northernmost portion of the parcel where the current walking path is located). Archaeological monitoring for the project was recommended (as the project crossed a known cultural resource) but the results of a monitoring effort could not be located.
Previously Recorded Cultural Resources
A total of 35 cultural resources have been recorded within a 1-mile radius with one resource, CA-SDl-4606, covering the entire proposed Project APE. CA-SDI-4606 is also recorded as SDM-W-213 and has been previously recommended eligible for listing in both the California Register of Historical Resources (CRHR) and National Register of Historic Places (NRHP) under Criterion 4/D, respectively.
P-37-004606 / CA-SDl-4606As previously mentioned, the Village of Paguai (Poway) was listed as a Rancheria of San Diego Mission (Englehardt 1920:350) and Rancho Paguay [sic] was granted to Rosario Aguilar by Governor Juan B. Alvarado in 1840. The prehistoric component of the Village of Paguai is considered to span multiple cultural eras from San Dieguito to the Late Prehistoric period and multiple surveys, testing, and data recovery programs have been conducted at the site starting as early as 1921. These studies are almost exclusively focused on the portions of the site that are recorded north of Twin Peaks Road and are associated with development and utility projects in that area. Previous studi es have shown the Village of Paguai as the epicenter of a widespread complex that included several satellite resource collection locations, as well as spiritual areas and processing areas. Results of research at Paguai and its presumed satellite sites suggest the village was primarily occupied during the Spring-Summer period. What follows is a smnmary of these previous studies which have informed the current Project analysis.
Original archaeological recording Malcolm Rogers (1921) originally recorded "Powa" or "Po's House" [sic] as SDM-W-2 13 in 1921 and documented five circular house pits ranging from 10 to 12 feet in dian1eter. Excavation in all five house pits showed evidence of burning. One of the house pits still contained four burnt roof posts (made of cottonwood) set in a square configuration in the floor with some of the chamise thatching still present. Bedrock milling was observed in the granite outcrops on the hill behind tl1e site (presmnably the low bench features at the north end of the bom1dary that McKee later docmnented). Rogers' analysis showed a San Dieguito II component at the north end of the site that had washed down into the margin of the later periods. Also of note was the collection of four Trachycardium sp. shell fragments, a type that was often used to cover mortuary urns. No maps of Rogers' excavations could be referenced but he focused on the lowland area immediately north of Rattlesnake Creek, possibly overlapping with the current Project APE. 4 nlX~ ,cA"' '1.."Y' \ 20 of 28 June 13, 2023, Item #10
Ms. Trish Edmonton August 20, 202 1 Page 5 of 9
Mc Kee Documentation Margaret McKee ( 1971) purchased a portion of the land within the site boundary ( that overlaps with the current Project) and inherited unprovenienced artifacts collected by the previous landowner (John Kent). McKee ma.de intermittent collection of surface artifacts she encountered from then until 1969 when she performed a more academic analysis of the site. 111is forn1al recording established a large site boundary for the resource that went from south of Rattlesnake Creek, west to Midland Road, east to Budwin Lane, and north to where Budwin Lane turns and mus roughly east to west. The 1969 survey and testing work was later submitted to San Diego State University in 1971 as part of an archaeological program.
The entire site was walked in 5-foot transects and all surface artifacts observed were bagged and collected. McKee recorded four bedrock milling concentrations, the closest to the current Project being the fourth in the southernmost portion of the site and south of Rattlesnake Creek at the base of a large rockfall from nearby Kent Hill. A 5-x-5-foot test pit was excavated in the north portion of the site on the low bench and showed nearly homogenous midden soils except for a layer of coarse alluvium soil suggesting either an erosion event from upslope during development of the habitation soils or a sloughing of the site that buried midden soils beneath contemporary midden soils upslope.
McKee's surface collection and test pit recovery showed artifact ratios dominated by lithic materials, followed by potsherds, bone, and shell. Lithic material was presmned to be mostly local with some chalcedony, obsidian, and agate [sic] which likely came from eastern San Diego or Imperial County. Lithics accounted for more than 1,900 of the recovered artifacts and lithic tools included hammer stones, choppers, scrapers, burins, spokeshaves, knives, and projectile points. Scrapers (planes and flaked) were the predominant lithic tool type with nine varieties of projectile point and six varieties of knife forms described. Potsherds were identified as mostly brown ware with olla and bowl shapes discerned from rim sherds. Ground stone was limited, which McKee attributed to previous plowing by the Kent family that turned these items up after which they were removed as part of a de-rocking effort.
Marine fauna.I remains collected, as classified by McKee, include local Pacific coast shellfish and fish with one Olive/la sp. bead present. The rest of the fauna! remains were terrestrial species that appeared to be food bone or resultant from natural deposition, with one bone awl observed.
St. Gabriel 's Church Excavations at St. Gabriel's Church by Stan Berryman (1975) included numerous artifacts and bedrock milling stations. Based on the results, Berryman suggested that the central village area lay further south and that the area tested was associated with the Late Prehistoric era of the site complex. As part of a volunteer effort for St. Gabriel's Church, Brad Boulais (2006) surveyed and recorded two bedrock milling stations in the northeast portion of the site and prepared an updated DPR form that was submitted to the SCIC.
Wo lski Property Sue Ann Cupples ( 1978) conducted a pedestrian survey in 1978 for the Wolski property and documented two loci: SDM-W-2 13A and SDM-W-213B. As mapped, Cupples places the deposit associated with SDMW-2 13A at the apex of a small knoll, north of where McKee recorded the "low bench at north end of the site." Cupples noted that the deposit also appeared to be sloughing to the north and ea.st of the knoll. Bedrock outcrops with milling slicks and a basin were noted and artifacts included four hand stones/fragments, pieces of debita.ge, a hammer stone, and several shell fragments. Grading of the knoll had displaced the midden soils and several of the large granitic outcrops. SDM-W-213B was recorded a.cross the drainage to the west on a southeast-facing slope. TI1e entire deposit could not be accessed at the time because of property lines, but Cupples was able to docmnent a cultural deposit with midden soils, hand stones, pieces of debitage, and potsherds.
21 of 28 June 13, 2023, Item #10
Ms . Trish Edmonton August 20, 2021 Page 6 of 9
Stan Berryman (1979) revisited the area surveyed by Cupples in 1979 and conducted testing at SDM-W-
213A and SDM-W-213B. Testing at both locations showed heavy disturbances from grading, road cuts, and erosion with little integrity remaining. SDM-W-213B appeared to be entirely a result of smearing from grading. All artifacts recovered from both areas showed a Late Archaic occupation, as noted by Ro gers in 1921 and McKee in 1971.
Tw o Parcel Development As part of development project involving two parcels in the northern extent of the site, Mary Lou Heuett (1980) with Archaeological Consulting & Technology Inc. conducted a Phase I test excavation of SDMW-213. Testing results suggested that the site contains both a Late Archaic and possible San Dieguito cultural horizon representing a resource processing area where vegetation and clay resources were milled for food and pottery productions; lithic tools were made, resharpened, and discarded; and animals and shellfish were processed, eaten, and deposite d. The two parcels referenced above are in the northern portion of the site as originally recorded by McKee (1971).
Mi dland Road Extension
Roth and Associates (1980) and Gallegos and Pigniolo (1989) surveyed a portion of CA-SDI-4606 for a
proposed Midland Road extension, revisiting areas documented by Cupples (1978) along the tributary to Rattlesnake Creek north of Twin Peaks Road. This included additional milling outcrops and an associated
artifact scatte r. A flaked tool (scraper) was coIIected during the GaIIegos and Pigniolo survey, with other material observed including ground stone fragments, more than 10 pots herds, and more than 100 pieces of debitage.
Del Poniente Sewer Alignment
As part of the Del Poniente Sewer Alignment, Ogden Environmental and Energy Services (Pigniolo 1992) evaluated a portion of CA-SDI-4606 north of Twin Peaks Road. Testing and evaluation occurred only within the project alignment and included 59 shovel test pits (STP) and two l-x-1-meter control units . Forty-four (44) of the STPs were positive and revealed an extensive and varied subsutface deposit within the tested site area. A total of 193 artifacts were recovered from the STPs and 352 artifacts were recovered
from Control Unit #1, as well as asphaltum, bone, charcoal, and shellfish fragments . Control Unit #2 included 46 artifacts and bits of charcoal. Analysis of the testing revealed the presence of an intact portion of the Village of Pagaui and possible early occupation of the site. Pigniolo recommended the site eligible
for CRHR listing and implementation of a data recovery program if the project was approved.
As a result of Pigniolo's recommendations for CR.HR eligibility and mitigation at CA-SDI-4606, Brian F. Smith and Associates (1995) created an Archaeological Treatment Plan (Plan) for the U.S. Army Co rps of Engineers to cover the portion of the site within the Del Poniente Sewer Project. Smith suggested the site may also be eligible for NRHP listing and the Plan was designed to avoid potential adverse effects that may be caused by the Project. A series of research questions and data requirements were developed for future implementation and mitigation of impacts . The Plan also described the capping design intended to protect the archaeological deposits of CA-SDI-4606 during constmction of the pipeline. The pipeline trench would then be excavated through the soil cap and into the ground below. A sampling of 30 test units spread throughout the site was proposed to gather data and address the proposed research topics .
SDG&E Substation
In 2015, Susan Hector with NWB Environmental provided a synthesis of work conducted up to 19 89 for SDG&E Poway Substation Rebuild Proj ect that crossed into the north end of the site. This brief synthesis also included a short analysis of the artifacts collected by Rogers that were held at the Museum of Man
(now Museum of Us). Between 2015 and 2017, NWB Environmental conducte d testing and monitoring for
the SDG&E Poway Substation Rebuild Proj ect at the eastern end of the recorded site boundary (Bosque 2019). No artifacts or cultural material were observed during any phase of the Project suggesting either the
22 of 28 June 13, 2023, Item #10
Ms. Trish Edmonton August 20, 2021 Page 7 of9
original Substation installment had removed it or that Budwin Lane was a good eastern boundary for the archaeological deposit.
ARCHAEOLOGCIAL SURVEY AND RESULTS
ASM Principal Investigator Brian Williams conducted an updated archaeological reconnaissance and
intensive pedestrian survey of th e property in accordance with both CEQA and City guidelines on July 29, 2021. During fieldwork, ground visibility throughout the APE was approximately 75 to 100 percent, with light ground cover.
One hundred and thirty-five (135) artifacts were recorded on the surface of the Proj ect APE. These include predominately brownware potsherds (n=59) and pieces of debitage (n=67) with two granitic hand stone [mano] fragments, two volcanic cores, one possible polishing stone, and four retouched flakes. The debitage materials consisted of nearly even amounts of volcanic (n=33) and quartz materials (n=32) with two pieces
of quartzite debitage also noted. These represent late-stage lithic tool production as most are interior or secondary flakes with several thi1ming flakes and pieces of shatter. The four retouched flakes were made on volcanic (n=3) and quartz (n=l) materials.
Artifacts were scattere d on the surface primarily along the eastern half of the Project APE decreasing in density moving towards Runyan Lane and the historic-era home in the southwest comer of the APE. Animal burrows were examined to see if midden soils or an intact subsurface deposit were present, but neither were observed in the tailings. However, several of the artifacts were observed in the animal burrow tailings
suggesting a possible buried component of the site . An updated DPR form for CA-SDI-4606 is include d in Attachment C.
IMPACT ASSESSMENT
Following the City's Cultural Resources Guidelines, this records search and literature review was conducted as part of the identification efforts for the proposed Project. As part of this review, the following
archival sources were consulted: materials on file with the SCIC, the California Inventory of Historic Resources, the National Register Infonnation System, California Historical Landmarks, Historic GLO land patent records, the Handbook of No rth American Indians, historic aerial photographs and historical maps,
and County Assessor Records. The results of this research indicate that a significant amount of archaeological work has been conducted over the past 100 years at CA-SDI-4606, revealing prehistoric occupation of th e area going back to the Archaic Period and lasting through th e Spanish presence in th e valley. However, only limite d work has been done within the current Project APE. The APE has been systematically surveyed on only one other occasion, in 1969 by McKee who also perfonned collection of
the area where artifacts had been exposed at the surface. Agricultural practices in the late 1800s to 1950 have likely mixed up the uppermost strata of the site and pushed artifacts around on the surface. Since no previous subsurfac e exploration can be confirmed within the Proj ect APE, the presence of an intact subsurface deposit is currently unknown but is possible given the results of the current pedestrian survey that identified a light to moderate density artifact scatter as well as the previous excavations by Malcolm Rogers on the valley floor on the "north bank" of the creek.
RECOMMENDED MITIGATION MEASURE
The archival research and intensive pedestrian survey suggest a CRHR-eligible resource may be present with the Project APE. Systematic archaeological testing of the Project APE is recommended to assess whether an intact subsurface deposit is present and if th e portion of the resource within the Project APE contributes to the overall CRHR eligibility of CA-SDI-4606.
23 of 28 June 13, 2023, Item #10
Ms. Trish Edmonton August 20, 2021 Page 8 of 9
If you have any questions or require clarification of any of the information in this letter report, please do not hesitate to contact me at (760) 804-5757 or at bwilliams@asmaffiliates.com.
Brian Williams, MMA, RP A Director ASM Affiliates
Attachment A: Confidential SCIC Records Search and Associated Figures and Tables Attachment B: Key Personnel Resumes Attachment C: DPR Update for CA-SDI-4606
Sincerely,
24 of 28 June 13, 2023, Item #10
Ms. Trish Edmonton August 20, 2021 Page 9 of 9
References Cited
Berryman, Stanley R. 1975 Archaeological In vestigations of the Ne w Saint Gabriel Ch urch Site, Poway, California. 1979 Results of Preliminary Test of Rancho Del Poniente Archaeological Site.
Boulais, Brad
2006 DPR Update to CA-SDI-4606.
Bosque, Phillip A.
2019 DPR Update to CA-SDI-4606.
Brian F. Smith and Associates 1995 Archaeological Treatment Plan fo r a Portion of CA -SDI-4606: The Del Poniente Se wer Project, Poway, California.
Brunzell, David 2015 Cultural Resources Assessment of the Crown Castle/Verizon San Diego Fiber PUC Project, San Diego, California (BCR Co nsulting Project No . SYN1404).
Cupples, Sue Ann 1978 An Archaeological Survey of the Wo lski Property, Poway, California.
Englehardt, Zephyrin 1920 San Diego Mission. The James H. Barry Co ., San Francisco.
Gallegos, Dennis, and Andrew Pigniolo 1989 Cultural Resource Su rvey and Evaluation of the Mi dland Road and Sewer Extension Alternatives, Poway, California.
Hector, Susan 2015 Research on the Location of SDI-4606/SDM-W-213 fo r Poway Substation Rebuild, Poway, San Diego County, California (SDG&E eTS #29503).
Heuett, Mary Lou 1980 Archaeological Phase I Test Ex cavation at SDM-W-213, Village of Paguai, TPM-16305, LOG 79-1398.
McKee,Margaret 1971 Poway 1. Submitted to San Diego State University.
Pigniolo, Andrew 1992 Cultural Resource Testing and Evaluation of Portions of CA -SDl-4, 606 and CA -SDI] 1,144 fo r the Del Poniente Se wer Alignment, Poway, California.
Rogers, Malcom
1921 SDM-W-213 Record Fonn. On file at San Diego Museum of Us.
Roth, Linda
1986 Archaeological Survey fo r the Proposed Mi dland Road Ex tension, Poway, California.
25 of 28 June 13, 2023, Item #10
City ot Poway Finance 1:i325 Civic Center Drive Poway, CA 92064 (858)668-4401 City of Poway
05/30/2023 01 :51PM Customer 000337-0013
OTMER ENERGOV MISC DEPOSIT (OTHER) 2023 Item : OTHER 1 @ $765 .0000 Balance due: $0.00 Balance unpaid: $0.00 ENERGOV MISC DEPOSIT (OTHER) Payment Id: 5165
Subtota·1 Total
CHECK Check Number01405
Change due
Paid by: Simi
Thank you for your payment
CUSTOMER COPY
$765 .00
$765.00
$765 .00 $765 .00
$765 .00
$0 .00
26 of 28 June 13, 2023, Item #10
Chapter 2.21
REHEARING
Sections:
2.21.010 Scope.
2.21.020 Filing of request for rehearing.
2.21.030 Filing fee.
2.21.040 City response.
2.21.050 Notice of hearing.
2.21.060 Conduct of hearing.
2.21.010 Scope.
The City Council’s action to approve or deny is final. The City Council may rehear and reconsider its action if
there is new and different evidence not available at the previous hearing. (Ord. 492 § 2, 1998)
2.21.020 Filing of request for rehearing.
The applicant or any other interested person adversely affected by the action may file a written request for a
rehearing along with the new and different evidence with the City Council. Any such request must be filed in
writing within 10 calendar days after the action which is the subject of the request. (Ord. 492 § 2, 1998)
2.21.030 Filing fee.
The written request shall be accompanied by a fee to be set by resolution of the City Council. (Ord. 492 § 2,
1998)
2.21.040 City response.
Upon receipt of the request and filing fee, the City Clerk shall submit the matter to the City Council as soon as
possible, but in no case later than 30 days. At that meeting the City Council may, at its discretion, either take no
further action on the request or set the matter for another public hearing which shall be held within 30 days after
the Council accepted the request for a rehearing unless the applicant consents to a continuance. (Ord. 492 § 2,
1998)
2.21.050 Notice of hearing.
If the City Council accepts the request for a rehearing, notice shall be given not less than 10 days nor more than
30 days prior to the date of the hearing by publication in a newspaper of general circulation published in the City.
Notice shall also be mailed to all those who received notice of the original hearing. (Ord. 492 § 2, 1998)
The Poway Municipal Code is current through Ordinance 859, passed January 17, 2023.
Poway Municipal Code Chapter 2.21 REHEARING Page 1 of 2
27 of 28 June 13, 2023, Item #10ATTACHMENT B
2.21.060 Conduct of hearing.
The hearing shall be conducted in accordance with the applicable provisions of Chapter 2.18 PMC and
constitutional due process. The determination of the City Council at the rehearing shall constitute a final
decision. (Ord. 492 § 2, 1998)
The Poway Municipal Code is current through Ordinance 859, passed January 17, 2023.
Poway Municipal Code Chapter 2.21 REHEARING Page 2 of 2
28 of 28 June 13, 2023, Item #10
Five of the homes will be located on the west side of Old Coach Road along a new private cul-de-sac
street and the sixth home will be located on the east side of Old Coach Road as shown on Attachments
C and D. The building pad elevations on Lots 1-5 are generally 12 feet below the elevation of Espola
Road and between 2 feet and 6 feet below the elevation of Old Coach Road. The building pad elevation
of Lot 6 is generally even with the elevation of Old Coach Road.
For subdivision tract developments, the Poway Municipal Code requires at least three different floor
plans and three different fac;:ade treatments for each floor plan. The three proposed floor plans range
in size from 3,860 square feet to 4,150 square feet and feature different fac;:ade treatments. The
homes are all one-story and the maximum height of the homes vary from 15.5 feet to 18.7 feet. The
homes feature a contemporary architectural style. Exterior materials include stucco, masonry block
veneer, horizontal siding, and wood trim. Roof designs are shed and flat roofs, both of which are
allowed by OCGESP. The proposed homes are consistent with development standards of the OCGESP,
including setbacks, lot coverage, and building height. Attachments E, F, and G provide the floor plans
and building elevations showing variations on the three proposed models and architectural/fac;:ade
treatments.
A six-foot high wall will be constructed along the perimeter of Lots 1-5 (West of Old Coach Road) and
along the south and westerly perimeter of Lot 6 (East of Old Coach Road) as shown in Attachment H.
The wall combined with the relatively low building height and the elevation difference between the
building pads and Espola Road and Old Coach Road will reduce the visibility of the homes from the
nearby streets as seen on the cross sections in Attachment I.
Environmental Review:
Pursuant to Section 15162 of the California Environmental Quality Act (CEQA) Guidelines, a
subsequent environmental document, or any additional environmental review or notice, is not
required since the project is within the scope of the Environmental Impact Report (EIR) that was
prepared pursuant to the California Environmental Quality Act (CEQA) in conjunction with the
OCGESP, and certified on May 15, 1990, and the two subsequent Addendums to the Final EIR certified
on July 19, 2016 and December 7, 2021. There are no significant changes proposed that would require
subsequent or supplemental environmental review pursuant to Public Resources Code section 21166
and CEQA Guidelines sections 15162 and 15163. No further environmental analysis is required.
Fiscal Impact:
None.
Public Notification:
A notice was mailed to property owners within 500 feet of the project site.
2 of 35 June 13, 2023, Item #11
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, APPROVING DEVELOPMENT REVIEW
23-0001, ALLOWING FOR THE SITING AND DESIGN OF SIX
SINGLE-FAMILY DWELLING UNITS (ASSESSOR PARCEL
NUMBER 277-171-22)
WHEREAS, the City Council considered Development Review (DR) 23-0001; a request
for approval for the siting and design of 6 single-family homes on property located north of Espola
Road, east of Westling Court, south of Butterfield Trail and bisected by Old Coach Road within
the Planned Community (PC) Zone and the southern portion of the Old Coach Golf Estates
Specific Plan (OCGESP) area;
WHEREAS, on June 13, 2023, the City Council held a duly noticed public meeting to
receive testimony from the public, both for and against, relative to this matter; and
WHEREAS, the City Council has read and considered the agenda report for the proposed
project, including the attachments, and has considered all other evidence presented at the public
hearing.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as
follows:
SECTION 1: Pursuant to Section 15162 of the California Environmental Quality Act
(CEQA) Guidelines, a subsequent environmental document, or any additional environmental
review or notice, is not required since the project is within the scope of the Final Environmental
Impact Report (FEIR) was prepared pursuant to the California Environmental Quality Act (CEQA)
in conjunction with the OCGESP and certified on May 15, 1990, and subsequent addendums
certified on July 19, 2016 and on December?, 2021.
SECTION 2: The findings for DR23-0001, in accordance with the Poway Municipal Code
(PMC) 17.52.010 Purpose of Development Review, are made as follows:
A. The project has been designed to be architecturally compatible with surrounding
development by utilizing materials commonly found in surrounding neighborhoods such as stucco,
siding, concrete block and wood. Therefore, the project respects and recognizes the
interdependence of land values and aesthetics to the benefit of the City.
8. The project has been designed to minimize impacts on surrounding development by
providing three floor plans and fa9ade treatments and adhering to the development standards for
the PC zone and OCGESP. Therefore, the proposed development respects the public concerns
for the aesthetics of development and encourages the orderly and harmonious appearance of
structures and property within the City.
C. The granting of the DR would not be materially detrimental to the public health, safety or
welfare within the community since the proposed development will complete improvements
necessary for the subdivision. Further, the six homes comply with the development standards for
the PC zone and OCGESP.
D. The design and improvements of the proposed development are consistent with all
4 of 35 ATTACHMENT A June 13, 2023, Item #11
Resolution No. 23-
Page 2
elements of the Poway General Plan and OCGESP. The homes feature a contemporary
architecture style by incorporating shed and flat roofs with stucco, masonry block, siding, and
wood.
SECTION 3: The findings, in accordance with Government Code Section 66020 for the
public improvements needed as a result of the proposed development to protect the public health,
safety and welfare, are made as follows:
A. The design and improvements of the proposed development are consistent with all
elements of the Poway General Plan, as well as City Ordinances, because all necessary facilities
will be available to serve this project.
B. The construction of the following public improvements is needed as a result of the
proposed development to protect the public health, safety and welfare and will be provided in
conjunction with the Tentative Tract Map.
1. Water and sewer lines;
2. Onsite fire hydrants;
3. Onsite drainage improvements;
4. Public recreation trails through the site.
C. In accordance with the Poway General Plan, the project requires the payment of
development impact fees, which are assessed on a pro-rata basis to finance public infrastructure
improvements, which promote a safe and healthy environment for the residents of the City.
SECTION 4: The City Council hereby approves DR23-0001, as shown on the approved
plans incorporated herein by reference and stamped as "Exhibit A" dated June 13, 2023 (Exhibit
A hereinafter) on file with the Development Services Department, except as noted herein and
subject to the following conditions:
A. The applicant shall defend, indemnify, and hold harmless the City, its agents, officers, and
employees from any and all claims, actions, proceedings, damages, judgments, or costs,
including reasonable attorney's fees, collectively the "Claims" against the City or its
agents, officers, or employees, relating to the issuance of any aspect of the project
approval set forth in this resolution, including, but not limited to, any action to attack, set
aside, void, challenge, or annul this development approval (including but not limited to
DR23-0001) and any environmental document or decision made pursuant to CEQA. The
City may elect to conduct its own defense, participate in its own defense, or obtain
independent legal counsel in defense of any claim related to this indemnification. In the
event of such election, applicant shall pay all of the costs related thereto, including without
limitation reasonable attorney's fees and costs. In the event of a disagreement between
the City and applicant regarding litigation issues, the City shall have the authority to control
the litigation and make litigation-related decisions, including, but not limited to, settlement
or other disposition of the matter. However, the applicant shall not be required to pay or
perform any settlement unless such settlement is approved by applicant. Notwithstanding
the foregoing, no indemnity shall be required for claims resulting from the exclusive gross
negligence or willful misconduct of the City.
B. This approval is based on the existing site conditions and proposed project details
represented on the approved plans stamped "Exhibit A" and on file at the Development
Services Department. If actual conditions and details vary from representations on Exhibit
5 of 35 June 13, 2023, Item #11
Resolution No. 23-
Page 3
A, the approved plans must be changed to reflect the existing site conditions and proposed
project details. Any substantial changes to the approved plans must be approved by the
Director of Development Services and may require approval of the City Council if the
Director of Development Services finds that the proposed changes do not substantially
conform to approved plans. This matter does not include the residential housing design
or development review of any of the residential lots, which would be subject to a
subsequent minor development review or development review permit approval.
C. Prior to issuance of any permit, the applicant shall (1) submit in writing that all conditions
of approval have been read and understood; and (2) the property owner shall execute a
Covenant Regarding Real Property notarizing and recording said document. In order for
the City to prepare the Covenant the applicant must first submit a legal description of the
subject site.
D. The conditions for the project shall remain in effect for the life of the subject property and
shall run with the land and be binding upon future owners, successors, heirs, and
transferees of the current property owner.
E. The developer is required to comply with the Poway Noise Ordinance (Chapter 8.08 PMC)
requirements that govern construction activity and noise levels. A Construction Noise
Management Plan (CNMP) shall be prepared and submitted to the City of Poway Planning
Division for its review and approval. Prior to the issuance of a Building Permit, construction
plans shall also include a note indicating compliance with the CNMP is required. The
CNMP shall be prepared or reviewed by a qualified acoustician (retained at the project
applicant/owner or construction contractor's expense).
F. Prior to building permit issuance, unless other timing is indicated, the following conditions
shall be complied with:
6 of 35
(Engineering)
1. The site shall be developed in accordance with the approved grading plans on file in
the Development Services Department and the conditions contained herein. Grading
of lots shall be in accordance with the Uniform Building Code, the City Grading
Ordinance, the approved grading plan, the approved soils report, and grading
practices acceptable to the City.
2. Erosion control shall be installed and maintained by the developer from October 1 to
April 30. The developer shall maintain all erosion control devices throughout their
intended life.
3. Applicant shall obtain a Grading Permit and complete rough grading of the site. The
grading shall meet the approval of the Engineering Inspector and the project's
geotechnical engineer. Following completion of rough grading, please submit the
following:
a. Three copies of certification of line and grade for the lot, prepared by the engineer
of work.
b. Three copies of a soil compaction report for the lot, prepared by the project's
geotechnical engineer.
June 13, 2023, Item #11
Resolution No. 23-
Page 4
The certification and report are subject to review and approval by the City.
4. Prior to start of any work within a City-held easement or right-of-way, a Right-of-Way
Permit shall be obtained from the Engineering Division of the Development Services
Department. All appropriate fees shall be paid prior to permit issuance.
5. The applicant shall pay all applicable development impact fees in effect at time of
permit issuance.
(Planning)
6. The development shall comply with the current addition of the California Building Code,
California Residential Code, California Plumbing Code, California Mechanical Code,
California Electrical Code, California Fire Code, California Energy Code and California
Green Code at time of submittal to the Building Division. All development shall comply
with state structural calculations and seismic safety requirements.
7. School impact fees shall be paid at the rate established at the time of Building Permit
issuance. Please contact the Poway Unified School District for additional information
at (858) 679-2570.
8. An Affordable Housing In-Lieu Fee of $500 for each market-rate dwelling unit shall be
collected prior to the Building Permit issuance.
9. The residences shall be equipped with low-flow plumbing fixtures.
10. Exterior building materials and finishes shall reflect the approved elevations (Exhibit
A) on file with the City and the conditions of approval, and shall be noted on the building
plans, to the satisfaction of the Director of Development Services.
G. Prior to Issuance of a Certificate of Occupancy the applicant is required to comply with the
following:
7 of 35
(Engineering)
1. The applicant shall execute an approved Private Sewer Lift Station and Sewer Line
Construction, Maintenance and Liability Agreement accepting responsibility for
maintenance of, and emergency spill response for, the private sewer facilities.
2. An Encroachment Removal Agreement will be required for any private improvements
within the public right of way or easement. This includes, but is not limited to, the
proposed pervious pavers and private force main along Old Coach Road.
3. The stormwater facilities shall be complete and operational prior to occupancy.
4. All applicable easement dedications and maintenance agreements are to be recorded
prior to occupancy.
5. All existing and proposed utilities or extension of utilities required to serve the project
shall be installed underground. No extension of overhead utilities shall be permitted.
June 13, 2023, Item #11
Resolution No. 23-
Page 5
6. All utility services shall be installed and completed by the property owner, and
inspected and approved by the Engineering Inspector. All new utility services shall be
placed underground.
7. The drainage facilities, driveway, slope planting measures, and all utility services shall
be installed, and completed by the property owner, and inspected by the Engineering
Inspector for approval.
8. An adequate drainage system around the new building pad capable of handling and
disposing all surface water shall be provided to the satisfaction of the Engineering
Inspector.
9. The applicant shall repair, to the satisfaction of the City Engineer, any and all damages
to public improvements caused by construction activity from this project.
10. After completion of all work, record drawings for both the grading and improvement
plans, signed by the engineer of work, shall be submitted to Development Services for
review prior to a request of occupancy, per Section 16.52.130B of the Grading
Ordinance. Approval of all record drawings is required prior to issuance of occupancy
and release of grading and improvement securities. Initial submittal of record drawings
at least three weeks prior to a request for occupancy is recommend.
(Planning)
1. Landscape and irrigation shall be installed and maintained in accordance with the
approved landscape and irrigation plans on file with the City of Poway Planning
Division . All landscaping shall be maintained in a thriving condition.
2. The site shall be cleared of all construction materials, supplies, and equipment.
3. All light fixtures shall be designed, shielded and adjusted to reflect light downward,
away from any road or street, and away from any adjoining premises and Open Space
Easements.
H. The applicant shall comply with the following requirements to the satisfaction of the Fire
Department:
8 of35
1. This parcel is located within the very high fire hazard area of the city and is new
construction; therefore, California Building Code Chapter 7 A and Poway Municipal
Code 15.24 will apply.
2. Ignition Resistant Class construction is required as described in the California
Building Code Chapter 7 A.
3. An approved water supply capable of supplying the required fire flow of 1 S00GPM for
fire protection shall be provided to all premises upon which facilities, buildings, or
portions of buildings will be constructed. A new water main and fire hydrant shall be
located within 600 feet of the structure following an approved route. A water analysis
shall be performed to establish the adequacy of the existing water main and all
necessary system design to serve the project. Costs of the water analysis shall be the
June 13, 2023, Item #11
9 of 35
responsibility of the applicant.
Resolution No. 23-
Page 6
4. The approved water supply for fire protection, either temporary or permanent, shall be
made available as soon as combustible material arrives on site.
5. A residential fire sprinkler system with a one-inch meter is required . A separate plan
submittal and approval to the Poway Fire Department, Division of Fire Prevention,
prepared by a licensed sprinkler contractor or fire protection engineer is required for
the residential sprinkler system prior to installation. There is a separate fee for this
plan check and inspection services. If a one-inch lateral off the street main is currently
not present, one will have to be installed. If a pressure pump is required for fire
sprinkler operation, auxiliary power is required.
6. Fire apparatus access roads shall have an unobstructed, improved width of not less
than 20 feet, except single-family residential driveways serving no more than two
improved parcels containing dwelling units shall have a minimum of 16 feet of
unobstructed improved width. In most cases, the City of Poway construction standards
for streets (Chapter 12.20 PMC) will be more restrictive. The more restrictive standard
shall apply. Vertical overhead clearance shall be a minimum of 13 feet 6 inches. Fire
apparatus access roads shall be designed and maintained to support the imposed
loads of fire apparatus not less than 75,000 pounds unless authorized by the FAHJ
and shall be provided with an approved paved surface as to provide all-weather driving
capabilities. A paved driving surface shall mean asphalt, concrete, or permeable
paving system. The turning radius of a fire apparatus access road shall be a minimum
of 28 feet as measured to the inside edge of the improvement width or as approved
by the fire code official.
7. The gradient for a fire apparatus access roadway shall not exceed 20 percent. Grades
exceeding 15 percent (incline or decline) shall be constructed of Portland cement
concrete (PCC), with a deep broom finish perpendicular to the direction of travel, or
equivalent, to enhance traction. Grades exceeding 10 percent shall be constructed of
asphalt or PCC. Permeable paver systems shall not be used for grades exceeding 10
percent. The fire code official may require additional mitigation measures where he or
she deems appropriate.
8. The angle of departure and the angle of approach of a fire access roadway shall not
exceed seven degrees (12 percent) or as approved by the fire code official.
9. All dead-end fire access roads & driveways more than 150 feet in length shall be
provided with approved provisions that allow emergency apparatus to turn around. A
cul-de-sac shall be provided in residential areas where the access roadway serves
more than two improved parcels containing dwelling units. The minimum, unobstructed
paved radius width for a cul-de-sac shall be 38 feet in residential areas. The fire code
official shall establish a policy identifying acceptable turnarounds for various project
types.
10. Fire apparatus access roads (driveways) shall extend to within 150 feet of all portions
of the exterior walls of the first story of the structure as measured by an approved route
around the exterior of the building.
11. The approved fire apparatus access (driveway) for fire protection, either temporary or
June 13, 2023, Item #11
10 of 35
Resolution No. 23-
Page 7
permanent, shall be made available as soon as combustible material arrives on site.
12. Approved numbers and/or addresses shall be placed on all new and existing buildings
and at appropriate additional locations to be plainly visible and legible from the street
or roadway fronting the property from either direction of approach. Number shall
contrast with their background and shall meet City of Poway standards. The address
is required at the private driveway entrance.
13. All automatic gates across fire access roadways and driveways shall be equipped with
approved, emergency, key-operated switches overriding all command functions and
opening gates. Dual-keyed or dual switches shall be provided to facilitate access by
law enforcement.
14. Buildings and structures located within a wildland-urban interface fire area shall be
setback a minimum of 30-feet from property lines and biological open space
easements unless the Poway Municipal Code requires a greater minimum. When the
property line abuts a roadway, the setback shall be measured from the farthest
roadway edge.
15. Single-story structures shall be setback a minimum 15-feet horizontally from top of
slope to the farthest projection from a roof. A single-story structure shall be less than
12-feet above grade. A two-story structure shall be set back a minimum of 30-feet
horizontally from top of slope to the farthest projection from a roof. Structures greater
than two stories may require a greater setback when the slope is greater than 2 to 1.
Structural setbacks shall be shown on the site plan. Show scaled cross section profiles
denoting the top of the slope, building/roof projections, and the setback distance at
multiple locations on the plan submittal.
16. The project shall comply with Section Four of the City of Poway Landscape and
Irrigation Design Manual and Poway Municipal Code 15.24 as it relates to fuel
management and defensible space. 100 feet of fuel management consisting of 40 feet
of Zone A and 60 feet of Zone B shall be required . Mitigation is required where 100
feet of fuel management cannot be achieved within the parcel boundaries. 10 feet of
vegetation fuel modification, meeting Zone B requirements, shall be maintained on
both sides of the driveway and fire access roadway fronting the property when not
already within a fuel modification zone.
a. Mitigation is required where 100 feet of fuel management cannot be achieved
within parcel boundaries. Applicant shall contact the Deputy Fire Marshal at
(858)668-4471 to review mitigation options.
b. The landscape plan requires a separate landscape and irrigation plans submittal
prepared pursuant to the City of Poway Landscape and Irrigation Design Manual
requirements. There is a separate fee for this plan check and inspection services.
The applicant shall submit and receive signed approval of landscape and irrigation
plans prior to the issuance of the building permit. All fuel modifications shall be
installed prior to the final inspection for issuance of a certificate of occupancy.
17. All flammable vegetation within the approved fuel modification zone shall be removed
prior to the arrival of combustible material on the site and shall be maintained during
the duration of the project until all elements of approved fuel modification zones are
June 13, 2023, Item #11
installed and approved.
Resolution No. 23-
Page 8
18. Smoke alarms shall be installed in all bedrooms and adjoining hallways. They shall be
hard-wired, with battery backup, and interconnected.
19. Carbon monoxide alarms shall be installed in hallways adjoining bedrooms, and on
each separate floor. The carbon monoxide alarms shall be hard-wired, with battery
backup, and interconnected.
20. Each chimney used in conjunction with any fireplace shall be equipped with an
approved spark arrester.
21. If liquefied gas (propane) is used as a primary utility source, show the tank size,
location of the tank on the parcel, orientation of the tank to building, and the method
of securing the tank to the ground, on the building plans.
I. The applicant shall comply with the following requirements to the satisfaction of the
Director of Public Works:
1. The existing irrigation meters shall be connected to the new potable main on Old
Coach Road.
2. All plants and trees and irrigation in this HOA responsibility on all ROW all roads
including trail and fencing, maintained to a Service Level A.
3. Both the Espola Trail and Justins trail run along and through this property. These trails
are active, and we request that they be protected in place during construction. The
area should remain safe and kept clean. Please ensure steps to prevent run off are in
place to prevent potential trail damage in the future.
4. All stormwater infrastructure maintenance within the private property boundaries,
including bio-basins, will be the responsibility of the property owner.
5. All stormwater related assets will be considered private and homeowners/HOA
responsibility for maintenance.
SECTION 7: The approval of DR22-0004 shall expire June 13, 2025, at 5:00 p.m.,
unless prior to that time a Building Permit has been issued and construction has commenced on
the property unless prior to the expiration, a request for a time extension is submitted to the
Development Services Department and a time extension is subsequently granted by the City
Council.
SECTION 8: The parties are hereby informed that the time within which judicial review
of this decision must be sought is governed by Section 1094.6 of the California Code of Civil
Procedure.
11 of 35 June 13, 2023, Item #11
Resolution No. 23-
Page 9
PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the
City of Poway, California on the 13th day of June, 2023 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAINED:
DISQUALIFIED:
Steve Vaus, Mayor
ATTEST:
Carrie Gallagher, CMC, City Clerk
12 of 35 June 13, 2023, Item #11
19 of 35 June 13, 2023, Item #11
22 of 35
00
I ~
June 13, 2023, Item #11