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Directors' Notes 08-23-23 DATE: August 23, 2023 TO: Chris Hazeltine, City Manager FROM: Carrie Gallagher, City Clerk CONTACT: (858) 668–4535 or cgallagher@poway.org SUBJECT: City Clerk Notes (August 8 – August 22, 2023) Upcoming Agenda Deadlines Council Meeting Staff Reports Due Agenda Posted September 5 8/21 8/29 September 19 8/31 9/12 October 3 9/18 9/26 Legal Notices Order No. Project Title Publishing Date(s) Dept. 23-025 ADOPTION - ORDINANCE OF THE CITY OF POWAY TO RELINQUISH APPROXIMATELY 0-07-ACRES OF AN EXISTING CITY-OWNED TRAIL EASEMENT IN EXCHANGE FOR APPROXIMATELY 0.07-ACROES OF TRAIL EASEMENT TO ACCOMMODATE AN EXISTING CITRUS ORCHAGES (APN 273- 102-01-00). 8/24 DSD Public Records Requests: Name Subject of Request Date Closed 2023-039 McClellan Law Firm All DOCUMENTS relating to vehicle parking at the Iron Mountain trailhead at SR 67 & Poway Rd. All DOCUMENTS relating to vehicles parking along SR 67 near the Iron Mountain trailhead just south of the SR 67 & Poway Rd intersection. All COMMUNICATIONS between CALTRANS d the CITY OF POWAY regarding vehicles parking along SR 67 near the Iron Mountain trailhead. All City Council meeting minutes relating to vehicle parking at the Iron Mountain trailhead at SR 67 & Poway Rd. All comments and complaints relating to vehicles parking along SR 67 near the Iron Mountain trailhead just south of the SR 67 & Extension notice sent City Clerk’s Office Public Records Requests continued: Name Subject of Request Date Closed Page 2 of 4 Poway Road intersection. All comments & complaints relating to bicycle safety along SR 67. All contracts, plans, or proposals for modifications to parking near the Iron Mountain trailhead just south of the SR 67 & Poway Rd intersection. All internal memos & communications relating to vehicles parking along SR 67 near the Iron Mountain trailhead just south of the SR 67 & Poway Road intersection. 2023-137 Cruse, Chris I am requesting copies of all communications between staff and/or councilmembers/mayor and staff at CA Department of Housing and Community regarding Poway’s 6th cycle housing element. Extension notice sent 2023-140 Ibarra, Robert Planning Department records regarding a Phase I Environmental Assessment, Subarea 4 of Poway Road Brownfields Grant Area, California dated April 5, 2006 for APN: 317-130-47 or 13644 Poway Road, Poway, 92064 8/14/2023 2023-144 Schmidt, Jeffrey Please provide correspondence and planning documents for planned housing developments or other projects falling in the following parcels. 31702115/31702116/31702117/31702118/31702119. Extension notice sent 2023-146 Schmidt, Jeffrey Please provide me with a list or spreadsheet of building permit applications for new residential construction that have been submitted to the City of Poway from Jan 1, 2023 to the present date. Please indicate approval stage in the approval process for each, i.e. under review or approved. Please indicate each parcel number where a proposed project is intended to be built (parcel for the building permit). If building permit has already been approved please tell me the latest status of each project that was approved. Please indicate the number of units planned for each project. I am seeking information to tell me where new housing is actively being planned & the current status. If there is a more efficient way for me to access the information please call me so we can discuss it 8/14/2023 2023-147 Ebner, Keith Re: 13644 Poway Rd, Poway, CA 92064 Is there a record the current lateral that ties into a private or public main? We know is the existing 6 inch lateral leaves the front of the building & heads out the parking lot towards Poway Rd. Any sewer maps of this area? 8/11/2023 2023-148 Schmidt, Jeffrey 01/2020 through current: Please provide internal and external correspondence including any correspondence to of from any City official regarding plans for housing development on the following parcels: 3160200800 / 3163213700 Please provide a copy of all documents regarding any project plans on these parcels that are in process of planning (no past abandoned plans necessary). 8/11/2023 City Clerk’s Office Public Records Requests continued: Name Subject of Request Date Closed Page 3 of 4 2023-150 Partner Engineering and Science 12250 Kirkham Rd., Poway - APN: 317-223-01-00 As part of the assessment we would like to request copies of historical permit records (Building Department): Permit to construct • Grading Permits• Permit to demolish (if any)• Certificates of Occupancy• Spray Booth Permits• Septic or Sewer hookup permits• Permits to install or remove underground tanks, fueling dispensers• Emergency Generators (fire pump rooms)• Permits for sumps, clarifiers, grease interceptors, underground or aboveground tanks, silos 8/17/2023 2023-151 Boeller, Cheryl correspondence internal & external & planning documents submitted for the following parcels since January 2020 - 321-260- 31-00 / 321-260-30-00 / 321-260-09-00 / 321-260-08-00 / 321- 260-07-00 / 321-260-06-00 Extension notice sent 2023-152 Blain, Tony Requesting all documents containing “ Landscape Maintenance District (LMD)” 2010-present, (Following request to Blain for clarification of an overly broad PRR) New request: Initially, I want list of all Poway LMDs and map showing where they are located 8/16/2023 2023-153 Versik Are you able to email me this list of all active business licenses and permits for the city of Poway? 8/14/2023 2023-154 Falterman, Beth I'm looking for any current or historical hazardous material information including the storage & use of haz mats, the generation of hazardous waste, notices of violation, any information on underground storage tanks & any building permits that are not available on line for the below address: Maderas Golf Club, 17750 Old Coach Rd. Poway 92064 8/21/2023 2023-155 Schmidt, Jeffery Please provide internal and external Correspondence, any permit requests, and/or other project related documents for any development projects planned for the following parcels 3212603100, 3212603000, 3212600900, 3212600800, 3212600700, 3212600600. 2023-156 Schmidt, Jeffery Please provide copies of building permit requests numbers: B23- 1613, B23-0509, B23-1893. 8/21/2023 2023-157 Tracy, Adam CAD reports and 911 call transcript for Poway Fire Department call to Rostrata Hill Rd on 8/15/2023 at/around 10:03AM 2023-158 Bottorff, John I am requesting records & documents on all pesticides (herbicides, rodenticides, etc.) used on city property (including parks, managed property, playing fields, leased land, etc.) by city employees and contractors from January 1, 2023 to July 31, 2023 2023-159 Partner Engineering I'm looking for all current & historical records pertaining to the storage & use of hazardous materials, generation of hazardous waste, use of underground/aboveground storage tanks, clarifier systems, notices of violation, inspection reports as well as building permits for 17704 Old Coach Road Poway 92064 2023-160 Blain, Tony I am submitting a Public Records Request for all documents containing "Carols By Candlelight" 2023-161 Blain, Tony I am submitting a Public Records Request for all documents containing "Steve Vaus Productions" and "Vaus Productions" from 2010 - present. City Clerk’s Office Public Records Requests continued: Name Subject of Request Date Closed Page 4 of 4 2023-162 Ford, Bradley Current Annual Salary for each Department Head & member of the City's Executive Team. Current Car Allowance for each Department Head & member of the City's Executive Team. This request covers each department head & member of the executive team listed on the organizational chart & any member of the City Manager's Office holding the title of Assistant/Deputy City Manager & or Chief of Staff. Please note, I am requesting each position's annual pay and annual car allowance, not the salary schedule for each position. 2023-163 Office of Energy Infrastructure Safety Requesting any incident reports, dispatch logs, photos, & any other records associated with the Poway Fire Department response to an underground gas utility dig-in that occurred at the intersection of Pomerado Road and Holland Road on July 14, 2023 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Audrey Denham, Director of Community Services DATE: August 23, 2023 SUBJECT: Community Services Department Bi-Weekly Report Upcoming Date Time Location Night Fishing Aug 25 & 26 6:00pm – 11:30pm Lake Poway Older Adult Special Activity: Animal Encounter Aug 31 12:30pm – 1:30pm Community Park Kid’s Night Out Sep 1 5:00pm-9:00pm Community Park Night Fishing Sep 1 & 2 6:00pm – 11:30pm Lake Poway Elder Fraud Information Seminar Sep 7 1:00pm – 2:00pm Community Park Lake Poway Fall Camping Series Sep 15-16 10:00am - 10:00am Lake Poway Kumeyaay-Ipai Interpretive Center Open House Sep 16 10:00am – 1:00pm Kumeyaay-Ipai Interpretive Center Teen Luau Sep 16 5:00pm – 9:00pm Community Park In the Park Series: Carnival Sep 18 10:00am – 12:00pm Community Park The 2023 Summer Movies in the Park Series concluded on August 12 with over 380 moviegoers enjoying Alice in Wonderland (1951) on the big screen at Old Poway Park. Goodbye sounds of summer! The Pomerado Community Band wrapped up the 2023 Summer Concert Series at Old Poway Park on August 13. CSD Bi-Weekly Report August 23, 2023 Page 2 August’s special event at the Congregate Meal Program was a Congregate Carnival. 58 diners enjoyed a carnival experience filled with hot dogs, corn on the cob, and coleslaw, games, a caricature artist, and an entertaining juggling jester. The City Council hosted the annual Volunteer Appreciation Dinner on August 17 at Old Poway Park with over 550 City of Poway volunteers in attendance. The dinner recognizes the incredible contribution and hard work these volunteer groups provide the City. The Poway Center for the Performing Arts (PCPA) had an exceptional turn- out (seen here) from the Ushers. The group really enjoyed getting out of their black and white (Penguin) volunteer uniforms and creating connections with one another. Prior to the 2023-24 PCPA season opener, the volunteers will gather again for a safety and operations recertification. It’s time to get the behind-the-scenes work done. The PCPA is officially closed for two weeks while we finish the backstage flood repairs, patch and repaint the stage, organize and repair sound and lighting system components, complete deep cleaning tasks, and more. During this time period, several contractors have been onsite for survey and testing work for the future Capital Improvement projects. Community Park staff partnered with the County of San Diego and CDFA (California Department of Food and Agriculture) to bring the Senior Farmers' Market Nutrition Program (SFMNP) to our older adult community! The SFMNP provides low-income older adults with check booklets containing five (5) $10 checks that can be used to purchase fresh, nutritious, unprepared, and locally-grown produce, herbs, and honey from Certified Farmers' Markets, like the Poway Farmers Market. 53 check booklets were distributed to older adults at the Mickey Cafagna Community Center. Checks can be used through November 30, 2023. CSD Bi-Weekly Report August 23, 2023 Page 3 Summer Recap Another great summer was had by all! In nine short weeks, $812,520.10 in revenue was generated from contract instructor-led camps and $100,767.50 from staff-led Lake Poway Day Camp. 4,850 kids had a blast making lifelong memories and friends as they enjoyed gymnastics, fishing, sports, sewing, archery, dance, fencing, cooking, and a vast array of other activities. We are pleased to offer parents an enriching and affordable childcare option during the summer months while school is out. The Swim Center had a busy summer season with programming and drop-in users this year. City staff taught 1,489 people how to swim or improve their skills. Of that number, 1,146 participated in group lessons and 343 took private lessons. Additionally, 16,728 people visited the pool via drop-in admission and there was a total of 6,501 entries through memberships. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Bob Manis, Director of Development Services DATE: August 23, 2023 SUBJECT: Director’s Notes CAPITAL IMPROVEMENTS Lake Poway Upper Playground Project Demolition and grading work are now substantially complete. Staff is currently assessing any clean- up and re-grading work resulting from the recent rainstorm. Options to re-landscape the northwestern corner of the project, relocate several irrigation lines and a potable water pipe that was found to be in conflict with the new improvements are under review. The concrete crew has mobilized and is prepping the layout for the western sidewalk and ramps. Staff will be onsite to oversee the placement of boulders utilized to form the inside walls of the ramps this week. Poway Center for the Performing Arts Capital Improvement Project A project kick-off meeting was held on Thursday, August 10th at the Poway Center for the Performing Arts. The design consultant is proceeding with the 3-D scan of the facility in order to facilitate the development of plans. It was discussed last week between Staff and the Architect the approach in completing the entire project design and the approval process for the Division of State Architect permit in parallel to phasing out construction over several years. Bowron Road Sewer Trench Investigation Sections of pavement along the sewer trench line on Bowron Road from Poway Road to the south end have experienced some surface settlement. Ninyo & Moore completed the sub-surface investigation of the sewer line using ground penetrating radar to identify the cause. A report of the findings is currently being prepared and will be submitted shortly to the City. Director’s Notes August 23, 2023 Page 2 Fiscal Year 2023-24 Street Maintenance Project Work continues in Zone 6 with operations progressing steadily with few incidents and/or conflicts with residents. Schools in the Poway Unified School District started on Wednesday, August 16th. Impacts to Painted Rock Elementary, located on Martincoit was minimized by scheduling the work during off peak times in consideration of student drop-off and pickup activity. Weekend work originally scheduled for Sunday, August 20th to accommodate local businesses and medical offices has been re-scheduled for Saturday, August 26th due to rain. Fiscal Year 2023-2024 Citywide Striping Project The striping work continues in Zone 6. Some striping and legend markings in Zone 2 and Zone 4 have also been refreshed. The striping activity primarily occurs overnight with minimal disruption to traffic and local residents. Some of the legend markings can be performed during the day with minimal traffic control in streets with low traffic volume. LAND DEVELOPMENT Bomberger Residence City staff received the second submittal of the grading plan package for a proposed pool, retaining walls and landscape improvements at an existing residence on High Valley Road. Cain Residence City staff provided comments on the first submittal of a floodplain development permit for a barn rebuild within the FEMA-regulated floodplain at an existing single-family residence on Tierra Bonita Road.  Sage at Old Coach City staff received the proposed vacation of a portion of County Highway (Old Coach Road) that runs through the subdivision property. Brown Residence City staff provided engineering comments and redlines on the first submittal of the grading plans and reports associated with the proposed single-family residence on Valleyview Road. Duong Residence City staff provided comments on the fourth submittal of the encroachment removal agreement for improvements on Halper Road that encroach into the right-of-way. The encroachment removal agreement includes the placement of driveway pavers and two keystone retaining walls in the right- of-way. Director’s Notes August 23, 2023 Page 3 STORMWATER Los Penasquitos Lagoon Restoration Invoicing Invoices were sent out by City of San Diego in January 2022 for the full “cost share agreement” amount. However, the actual cost for fiscal year 2022 concluded to be approximately half of the original prediction. Therefore, the City of Poway now has a credit of $326,034.43 moving forward into the next fiscal year. This credit will cover fiscal year 2023’s actual costs of $244,160.87 and the remaining balance will be carried over into fiscal year 2024. Fiscal Year Cost Share Agreement Amount Invoiced Actual Costs Difference (applied to next year as credit) 2020 $237,765.77 $93,025.26 $93,025.26 0 2021 $572,707.93 $389,347.71 $389,347.71 0 2022 $560,868.60 $560,868.60 $234,834.17 $326,034.43 2023 $269,483.23 $269,483.23 $244,160.87 $81,873.56 (after difference applied, will roll over to FY24) 2024 $1,760,258.20 2025 $1,760,258.20 2026 $1,755,293.03 2027 $5,870.84 INSPECTION The Farm Stoneridge Country Club Lane (G21-0001, STI21-001) - A variety of utilities continue to be installed in various locations on the project site. Director’s Notes August 23, 2023 Page 4 Progression continues with the installation of the middle section of the onsite water main. Both the north and south sections had been completed in the previous weeks. Last week, curb and gutter was placed along Valle Verde Road at Grape Arbor Way. The contractor will be placing pedestrian ramps at this location with new sidewalk. During last weekend’s storm, a large amount of mud slid onto an existing resident’s lot and the City of Poway’s sewer lift station, Saint Andrews Station 2. Public Works has cleaned the mud from the lift station and the homeowner is working with the developer to clean up the residence. Director’s Notes August 23, 2023 Page 5 Dewildt Residence Corte Lomas Verdes (G22-0015) - Grading is nearly complete with the pad now at grade. The soil compaction report as well as line and grade certification are being drawn up and will be submitted soon. The bio-basin has been excavated along with the riprap spreader, which are both designed to catch and treat pad drainage. Sidransky ADU and Accessory Building Blue Crystal Trail (G22-0011) - The proposed retaining wall has been built. Last week, the retaining wall was grouted. Upon passing tests results, the wall drain will be installed and the wall backfilled. Sage at Old Coach Old Coach Road (G22-0005) - The contractor performed removals of old undocumented fills and re- compacted the slope above the proposed sewer pump station near Westling Court. Progressing onward, the contractor completed placement of fill on Lot 5 and the backfill behind the masonry walls at bio-basin 1. The developer started wood construction of homes on Lots 3 and 4. Rihan Residence Bryce Point (MDRA21-025) - Occupancy was requested and has been granted. The file has been given to the project manager for closeout. McKee Orchard Holly Oak Way (G22-0006) - The three large eucalyptus trees along Twin Peaks Road have been removed and the stumps ground down. Import of fill material is ongoing. The onsite geologist confirmed viability of material as it was delivered. All streetlight conduits have been installed and inspected. Lyon Estates Larchmont Street (G21-0013) (STI21-003) - Paving has begun on both private street A and B. The contractor continued grading on Lots 6 and 7. During rock drilling on Lot 5, the noise from drilling was confirmed to be more than the allowable limits. The developer was issued a stop work notice and will need to have a third party sound review. Any future rock drilling in the adjacent areas near Lot 5 will need City of Poway review to ensure the work does not exceed the requirements. The contractor continues to build homes on Lots 1 and 3. The construction of homes on Lots 2, 9 and 10 is set to begin shortly now that the water main installation is complete and the streets in the area are paved. Director’s Notes August 23, 2023 Page 6 SCHEDULED ROAD/LANE CLOSURES  Possible lane closure on Poway Road between Carriage Road and Civic Center Drive for work related to the Fairfield Project.  Possible lane closure for haul trucks entering and exiting on Espola Road, Saint Andrews Drive and surrounding streets. Work is related to the Farm Housing Development.  Possible lane closure for underground utilities and haul trucks entering and exiting on Espola Road and Old Coach Road. Work is related to the Sage at Old Coach Project.  Lane closures along southbound Pomerado Road for underground utility installation. Work is related to the Verizon Fiber Optic Upgrade Project. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Judy B. Tran, Director of Finance DATE: August 23, 2023 SUBJECT: Finance Department Director’s Notes Finance • FY 2022-23 year-end process continues with audit fieldwork by the City’s independent auditor firm of Davis Farr LLP is scheduled for early October 2023. • On August 15, 2023, the City Council/Public Financing Authority Board of Directors authorized the issuance of Water Revenue Bonds, Series 2023A to provide funding for Phase 2 of the Water Infrastructure Improvement Program, the Clearwell Replacement Project. o Pricing of the bonds will occur on August 24, 2023 o Transaction will close/fund on or before September 14, 2023. Customer Services Business Registration July 2023 Business Certificates 161 Home Occupation Permits 25 Regulatory Licenses 7 Utility Billing Start Service 103 Close Service 97 Cycle Bills Processed 6595 Past Due Notices Sent 187 Red Tags Shut Off Notice 80 Service Disconnections 23 General Support Services Requests for Proposals: Finance Department Director’s Notes Page 2 RFP Number Project Title Submittal Deadline Engineer's Estimate Funding Available Awarded Amount Awarded Vendor Council Award Date RFP 23-017 Occupant Public Notice Mailing Services 7/6/23 N/A $7,500 / Fiscal Year TBD TBD N/A RFP 24-001 Dead Animal Disposal Services 8/15/23 N/A $22,200 / Fiscal Year TBD TBD N/A RFP 24-002 False Alarm Tracking and Billing Services 8/15/23 N/A $20,200 / Fiscal Year TBD TBD N/A RFP 24-003 Community Park Concrete Ribbon Drain Assessment 9/5/23 N/A $75,000 TBD TBD 10/17/23 CITY OF POWAY MEMORANDUM TO: Chris Hazeltine, City Manager FROM: Jeff Chumbley, Fire Chief DATE: August 23, 2023 SUBJECT: Fire Department Management Staff Notes FIRE ADMINISTRATION 1 Attended the Unified Disaster Council (UDC) and discussed Regional Emergency & Care Sheltering, WebEOC updates, CERT/Assistance and Functional Needs (AFN) Regional Disaster Training, and Regional Hazard Mitigation Grants. 2 Attended the Hazardous Incident Response Team (HIRT) subcommittee meeting and lithium-ion battery fires dominated the discussion and our need throughout the fire service for policies as it relates to these incidents. FIRE PREVENTION Activity between 08/07 - 08/20 Fire Prevention Division Highlights Business Certificate Reviews Swagu Burger – Approved Su Pan Bakery – Approved EPC Power - Approved Business Certificate Reviews 14 Fire Inspections 56 Plan Reviews 30 Site Visits/Consultations 8 Temporary Use Permits 2 Fire Inspections FD Management Staff Notes Page 2 Development Reviews Planet Fitness – Conditional Use Permit – Approved Lyons Estates – Landscape Plan – Approved Wagner Residence – Minor Development Review – Requires Re-submit Fire Consultations Marc Berry – Review Comments 14405 Tierra Bonita Rd - Fire Access Ridgeview Gardens – Fire Access Fire Inspections The Cottages at The Farm – Lots 75-78 – Residential Fire Sprinkler System – Approved Tierra Bonita ADU – 13671 Tierra Bonita Rd. - Residential Fire Sprinkler System – Approved Cohn ADU - 13663 Paseo De La Huerta – Residential Fire Sprinkler System - Approved Amazon Buildings A & B – 14400-14500 Kirkham Way – Fire Operational Permit Inspection Target – 14823 Pomerado Rd. - Fire Operational Permit Inspection Underwater Kinetics – 13400 Danielson St. - Fire Operational Permit Inspection Fire Permit Plan Checks Cohn ADU - 13663 Paseo De La Huerta – Residential Fire Sprinkler System - Approved Panda Residence - 17987 Highlands Ranch Terrace – Residential Fire Sprinkler System – Approved Bravo ADU - 12217 Boulder View Dr. - Residential Fire Sprinkler System – Approved Childrens Paradise – State Licensing x’s 3 – Approved Delkin Devices – Fire Alarm – Approved Fire Prevention Activity Sunset Point – Knox Gate Key Switch Defensible Space/Weed Abatement Inspection - Metate Follow up Weed Abatement Real Estate Defensible Space Inspections Pitts Residence - 15408 Espola Rd – Approved EMERGENCY PREPAREDNESS 1 Assisted the Poway Neighborhood Emergency Corps and Fire Safe Council with a Community Chipping Event. A total of four residents dropped off eight loads of vegetation to be chipped by San Diego County Fire’s chipping crew. The event resulted in approximately 5 cubic feet of chipped vegetation. 2 Completed training for management of the Listos California Community Emergency Response Team grant. 3 Performed monitoring of Tropical Storm Hilary and provided situational awareness to the management group for the duration of the event. FD Management Staff Notes Page 3 EMS / TECHNOLOGY 1 Received two controlled substance vaults back from repair and maintenance. 2 Hosted five paramedic students from San Diego Fire/Rescue for observation shifts. 3 Reviewed 132 responses for quality assurance and quality improvement. Between Monday, August 7th and Sunday, August 20th, personnel completed 316 hours of training and activities. The top three topics included 184 hours of Company Training, 47 hours of Driver/Operator Training, and 51 hours of Facility Training. SAFETY 1 Conducted a safety walk through of City Hall 2nd floor and exterior of City Hall. The safety walkthrough is conducted for employee safety and to mitigate any potential safety issues. 2 Sr. Fire Safety Inspector conducted the City Safety committee meeting in my place. This meeting is to review all accidents and injuries within the city. 3 Attended Fire Rescue International conference in Kansas City. Attended multiple classes on leadership, communication, and organizational success. TRAINING 1 Attended San Diego County Fire Chiefs Association Training Officers Section quarterly meeting. 2 E91, C Division attended Metro Zone In-Service Training (IST) hosted by the Chula Vista Fire Department. The drill consisted of Live Fire training and Search and Rescue techniques. 3 IST training was provided on electric vehicle safety and auto extrication to all divisions. (See photos below) 4 Poway Fire Department received a full-sized school bus from the Ramona Unified School District for training on large vehicles. TRAINING & PROFESSIONAL DEVELOPMENT HOURS FD Management Staff Notes Page 4 OPERATIONS 1 Crews staffed the OES engine for a prepositioned strike team in San Diego County in preparation for Tropical Storm Hilary. 2 OES engine underwent radio reprogramming to meet State and local communications. 3 The ladder truck has returned to service after undergoing a repair to the brake canisters. 4 Crew responded to an initial attack strike team to a fire on Miramar base. Incident Category Types of Incidents between 08/07/23-08/20/23 Canceled, Good Intent Dispatched and canceled enroute; smoke scare. False Alarm Alarm system sounded due to malfunction; sprinkler activation, no fire; CO detector activation-No CO; Smoke detector activation, no fire; alarm system activation, no fire Fire Building fire; brush or brush-and-grass mixture fire. Hazardous Condition Combustible/flammable gas/liquid condition; gas leak; electrical wiring/equipment problem. Overheat-No Fire Excessive heat, scorch burns with no ignition. Rescue & EMS Medical aids; motor vehicle accident with injuries; motor vehicle accident with no injuries. Service Call Assist invalid; snake removal; public service. Between Monday, August 7th and Sunday, August 20th, the Poway Fire Department responded to 185 incidents. FD Management Staff Notes Page 5 Training Photo Highlights Firefighters practice removing both doors of the vehicle and lifting the dashboard. Firefighters practice removing the hood of the vehicle for access of cutting areas. Firefighters review the shut-off procedures of new electric vehicles. CITY OF POWAY MEMORANDUM TO: Chris Hazeltine , City Manager FROM: Jodene Dunphy, Director of Human Resources & Risk Management DATE: August 23, 2023 SUBJECT: Human Resources & Risk Management Department Director’s Notes HUMAN RESOURCES New Hire Position/Title Department Start Date Senior Lifeguard CS 8/21/2023 Assistant Engineer DSD 8/30/2023 Code Compliance Officer DSD 8/14/2023 Current Active/In Progress Recruitments No. Dept. Title Type Opened Close d/Close s 1 CS Front of House Assistant Part-Time Temporary 7/25 10/25 2 CS Lifeguard Part-Time Temporary 7/28 10/29 3 CS Recreation Coordinator Full-Time Regular 7/6 7/27 4 CS Recreation Leader Part-Time Temporary 8/8 11/8 5 CS Stage Technician Part-Time Temporary 6/20 9/24 6 DSD Senior Planner Full-Time Regular 7/6 7/31 31 7 Fire Firefighter/Paramedic Full-Time Regular 8/3 9/3 8 PW Senior Electrical, Instrumentation & Controls Technician Full-Time Regular 7/12 8/6 9 PW Water Utilities Worker I/II Full-Time Regular 7/17 8/6 Upcoming Recruitments No. Dept. Title Type Open Close 1 CSD Park Ranger – ¾ Time Three-Quarter Regular TBD TBD 2 DSD Administrative Assistant III Full-Time Regular TBD TBD 3 DSD Assistant/Associate Civil Engineer Full-Time Regular TBD TBD 4 FIN Customer Services Technician I/II Full-Time Regular TBD TBD 5 FIN Senior Accounting Technician Full-Time Regular TBD TBD 6 Fire Fire Safety Inspector Full-Time Regular TBD TBD 7 HR Management Analyst Full-Time Regular TBD TBD 8 PW Senior Administrative Assistant – Conf. Full-Time Regular TBD TBD 9 PW Stormwater & Flood Control Construction Worker I/II Full-Time Regular TBD TBD 10 PW Water Treatment Plant Operator I/II/III Full-Time Regular TBD TBD CITY OF POWAY MEMORANDUM TO: Chris Hazeltine , City Manager FROM: Eric Heidemann , D irector of Public Works DATE: August 23, 2023 SUBJECT: Public Works Department Bi-Weekly Report (August 7, 2023 – August 20, 2023) Work/Description Units Location/Description OPERATIONS Street Maintenance Asphalt Repairs (sq. ft.) 8 Repaired 8 potholes on Scripps Poway Parkway . Debris Removal 2 Removed glass debris on Espola R oad. Concrete Repairs (sq. ft.) 200 Replaced concrete sidewalk in Zones #5, #6, and #7 (200 sq. ft.). Signs Performed nigh t and daytime inspections in Zones #1 and #2. Replaced a temporary Speed Limit sign on Twin Peaks. Vegetation 4 Performed weed abatement on Poway R oad (Grade), Twin Peaks R oad, and Garden R oad. Cleared vegetation from sidewalk on Tierra Bonita Road and Garden R oad. Graffiti 1 Removed graffiti from utility box on Community Road. Miscellaneous Special Events Began preparations for Poway Rotary Parade. Stormwater & Flood Control Annual Concrete Channel Cleaning Program Repairs Request Closed 18 1 10 Cleaned sections of concrete channel: 140 yards of vegetation and silt removed. Repaired concrete inlet lid on Twin Peaks R oad. Closed Stormwater related requests throughout the C ity. Graffiti 2 Wanesta channel and Bowron inlet graffi ti – 50 sq. ft. covered and documented. Detention Basin s 3 Closed Kirkham, Gate, Stowe basins for incoming rain event. Vehicle & Equipment Maintenance Work Orders 30 Scheduled/Unscheduled 25/5 Red Fleet Work Orders 5 Red Fleet Scheduled/Unscheduled 4/1 Public Works Department Report – August 23, 2023 Page 2 Facilities Maintenance Electrical & Lighting 13 -Clean ed/repaired push button contacts at Veteran's Park narratives. -Replaced lightbulbs at Lake Poway above fishing cleaning table, Parks Staff lounge, Lake Poway upper restrooms, Garden Road Park restrooms, Kumeyaay-Ipai restrooms, and Hamburger Factory. -Moved outlet at Fires Station #1 Captain's office to mount TV. -Reset breaker at MCCC. -Install ed 8 hand dryers in lobby restrooms at PCPA. -Traced and label ed all breakers at Aubrey Park -Reset exhaust fan in chlorinator room. Plumbing/HVAC 7 -Resolved water pressure issues (change d cartridge) in kitchen at MCCC. -Repaired drinking fountain at Lake Poway (lower restroom). -Repaired toilet/urinal at campground, Battalion Chief's restroom and Silverset Park. -Repaired faucet at Templar's Hall. -Install ed new drinking fountain at Betty Bendixon Park. Miscellaneous 13 -Completed water mitigation and restoration project at PCPA. -Replaced windows at Nelson House. -Repaired restroom latches at Hamburger Factory and Arbolitos restrooms. -Removed vegetation and debris from rain gutter at Lake Poway restroom. -Replaced mini fridge seal at Fire Station #1. -Install ed new council member photo & name plate in Council Chambers and City Hall. -Picked-up and disposed of large items from PCPA. -Purchased sandbags, loaded and stocked designated sites. Contract Inspections -Inspected LMDs 86-1 A, B, C , ROWs, Valle Verde, Summerfield median s, Titan Way parking lot and f acilities, and PCPA. -R emoved 17 volunteer trees from 83-1A - Ted Williams. -Removed back flow pad, repaired backflow riser, poured new backflow concrete pad on Amso. Removed fallen trees from car accident at Twin Peaks. -Steven Smith planted 3 trees and plants at City Hall back parking lot. -Replaced 3 irrigation heads at Admin slope. Public Works Department Report – August 23, 2023 Page 3 -Met with residents (Peachwood, Wood Crest) for Eucalyptus tree issues. -Fire extinguisher annual recertification at Old Poway Park, P ublic Works Reserves, Fire Station s #1 and #3. -Completed annual fire door drop down test and Fire/Security inspection at PCPA. -Quarterly fire sprinkler inspection at PCPA, Meadowbrook, Library, Sheriff Station, Water Treatment Plant and Public Works’ facilities. -Investigated MCCC exterior lighti ng and Lake Poway fishing pier light. Customer Inquiries Pedestrian Signal; Cycling. Streetlight Issues Outages. Traffic Signal / Emergency Pomerado and Casa Avenida; Pomerado and Meadowbrook; Twin Peaks and Tierra Bonita , Twin Peaks and Pomerado . USA Mark outs Pomerado and Oak Knoll . Work Orders Completed / In Progress 33/52 Parks, Trails & Landscape Maintenance Arbolitos Mini Park Aubrey Park -Replaced irrigation mainline valve, check ed and adjusted sprinklers. -Spread mulch throughout the planters. -Began repairing picnic tables and benches. -Checked and cleared drains for upcoming storm. -Turned off irrigation in preparation of rain . Bette Bendixen Park City Hall City Owned Properties -Weed abatement mowing along York and Sycamore properties. Community Park -Weed abatement along fence lines of the ball fields and Dog Park. -Removed multiple fallen branches. -Fill ed holes in the Dog Park. -Checked and adjusted irrigation on ball fields. -Trimmed planters, trees, and shrubs. -Checked and cleared drains for upcoming storm. -Turned off irrigation in preparation of rain . Garden Road Park -Cut back the vines and shrubs along the park/trail fence line. Hilleary Park -Repaired irrigation mainline and trimmed vines off the restroom building. -Trimmed shrubs in entry planters and along the Solara border. -Turned off irrigation in preparation of rain. Lake Poway Park -Disassembled and stored away large 20x20 canopy used for the summer camp check-in. Public Works Department Report – August 23, 2023 Page 4 -Replaced an old turf irrigation valve near the pavilion. -Removed debris on the asphalt from the Woodson Trail head. -Added a new concrete BBQ to the bowl area. -Made room for a tree replacement near the T.G. memorial. -Trimmed the roses along the lake entry. -Repaired 8 irrigation head repairs, several drip irrigation breaks, and 1 irrigation valve repair. Old Poway Park -Weed abatement along walkways and creek and trimmed planters. -Prepped and provided support for the Volunteer Dinner Event. -Provided support to CSD with the new portable 3-compartment sinks. -Added mulch to planters and treated gophers. -Checked and cleared drains for upcoming storm. -Turned off irrigation in preparation of rain. Poway Oaks Park -Replaced all the old turf irrigation head s. Silverset Park -Weed abatement along the sports field and ballfields fence lines. -Gopher abatement along the sports fields. -Checked i rrigation system and repaired several irrigation head adjustments. -Weed abatement along the walking path and outside areas of the ballfield. Starridge Park -Trimmed planters along walkways. -Moved mulch piles and trimmed trees and shrubs. -Cleared drains for predicted storm and turned off irrigation in preparation of rain. Sycamore Creek Park -Replaced a cracked park bench board at Sycamore Park “East”. Valle Verde Park -Removed plant material overhanging the curb along Valle Verde Road. -Removed tree debris and cleaned along the St. Andrews sidewalk. -Checked i rrigation system and repaired a lateral line repair, and several irrigation head replacements. -Spread landscape mulch in the pocket park. Miscellaneous Trails -Removed 24 bags of trash and brush collected by scout troop along the West Ridge Trail. -Investigated a section of Tooth Rock Trail in need of weed abatement. -80% of weed abatement completed on u pper Lake Poway Trail loops. -Repaired ongoing trail erosion along upper Lake Poway Trail. Public Works Department Report – August 23, 2023 Page 5 -Completed a section of weed abatement along the Twin Peaks Trail just off Espola Road. -Installed a dog bag dispenser that a resident will maintain at the South Poway Trail head. -Removed brush along the South Poway Trail. -Weed abatement along a section of the West Ridge Trail and Tooth R ock Trail . Miscellaneous Parks -Staffed weekend shifts; Crosthwaite yard maintenance. Emergency Response Emergency Response Callouts 32 4-Debris in road, 3 trees and limbs and one pallet dumped on side of the road. 1-Irrigation Leak. 2-Traffic Signal issues. 4-Meter Leaks. 1-Plumbing. 1-Breaker tripped at Community Center. 1-Afterhours meter unlock. 2-Resident needs water service turned back on. 8-Restock sand and est. 13,700 sandbags. 4-Partial back up of storm drain . 3-Flooding issues. 1-Investigated possible sink hole. DEPARTMEN T TRAINING PW Safety Training No safety trainings August 7 - 20, 2023 UTILITIES Water Distribution System Operations Mark-Outs 54 Distribution Maintenance 120 Water System Shutdown 1 Locate and Raise lids 4 Clear brush from around assets 2 Customer Service Repairs: Leaks, AMS updates, non -ops. 6 Annual Test Reports 30 Backflows Tested 5 Large Meter Tests 9 Water Treatment Plant and Utility Systems Operations Lake Poway Rainfall (inches) Lake Poway and Poway Dam 931.2 Lake Poway copper sulfate application to control algae growth was performed 8/15/23. Water Treatment Plant 13864 All chemical deliveries received on time. NH3 feed lines were de-scaled. Investigated intermittent communication issues throughout distribution system. Repaired Permanganate carrier water solenoid valve . Received Sanitary Survey report from DDW with no significant deficiencies identified. Staff working on response to DDW. Collection System Maintenance Public Works Department Report – August 23, 2023 Page 6 Sewer Mainlines Rodded (Vactor) Routine Mainline Rodding (l/ft.) 0 Monthly High Frequency Rodding (l/ft.) 9,481 Quarterly High Frequency Rodding (l/ft.) 8,228 Special Mainline Rodding (l/ft.) 0 Total Mainline Rodded (l/ft.) 17,709 Sewer Mainlines Inspected (CCTV) Routine Mainline Inspection (l/ft.) 2,194 Special Mainline Inspection (l/ft.) 0 Total Mainlines Inspected (l/ft.) 2,194 Utility Crew Task Count Annual Lateral Assessments 20 Bi-Annual Lateral Assessments 1 Laterals Inspected 21 Laterals Rodded 13 Laterals Repaired 1 Lateral Blockage Mitigation 0 SSO Spill Volume Estimation 0 Manholes Located 0 Manholes Raised 0 Manholes Inspected 0 Easement Maintenance 0 Customer Service 2 Total of Division Tasks Completed 151 Recycled Water System Recycled Site Inspections 0 Four-Year, Four-Hour Potable Cross- Connection Tests 0 Four Year, 24 Hour Recycled Irrigation Test 0 Annual Recycled Site Inspection 10 Customer Service 4 DRC Plans Reviewed 23 Total Completed Tasks 37 Fats, Oils, Grease (FOG) Program Business License Review 13 Site Inspection 0 FOG Permit Issued 0 Customer Service 2 Total of Completed Tasks 15 August 21, 2023 TO:Chris Hazeltine, City Manager City of Poway FROM:Lon Nguyen, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 8/4/2023 - 8/10/2023 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 Kelly A. Martinez, Sheriff Arrested Name Violations Arrest Location 08/04/2023 GLASSER, SAMUEL 11550 (A) HS - USE/UNDER INFL OF CONTROLLED SUBS (M) Pomerado Road And Twin Peaks Road, Poway 08/04/2023 PALMER, ADDISON OW-M ZZ - MISDEMEANOR OTHER AGENCY'S WARRANT 14823 Pomerado Road, Poway 08/05/2023 CROSTHWAITE, CRISTOBAL 14601.2 (A) VC - DRIV W/LIC SUSP/REV W/PRIOR DUI CONV (M) 13504 Poway Road, Poway 08/07/2023 BALLEW, SHANE 647 (F) PC - DISORD CONDUCT:ALC (M)14225 Poway Road, Poway 08/07/2023 DORTON, MICHELLE 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F) 13409 Midland Rd #40, Poway 08/07/2023 JIMENEZ, DIANA 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F) 13100 Bowron Road, Poway 08/08/2023 GONZALEZ, ALEXA 647 (F) PC - DISORD CONDUCT:ALC (M)12321 9th St, Poway 08/08/2023 GUNDERSON, BREANNA 273.5 (A) PC - SPOUSAL/COHABITANT ABUSE WITH MINOR INJURY (F); 594 (B)(1) PC - VANDALISM ($400 OR MORE) (F) Twin Peaks Road @ Woodcreek Road, Poway 08/09/2023 GLASSER, SAMUEL 11550 (A) HS - USE/UNDER INFL OF CONTROLLED SUBS (M) 15529 Pomerado Road, Poway 08/09/2023 FOLB, BRANDON 11364(A) HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) 13536 Poway Road, Poway 08/10/2023 NUTTING, BRANDON 11364(A) HS - POSS CONTROLLED SUBS PARAPHERNALIA (M) Poway Road / Tarascan Drive, Poway 08/10/2023 SALVADOR, MONIQUE 148 (A)(1) PC - OBSTRUCT/RESIST PEACE OFCR/EMER MED TECH (M); 647 (F) PC - DISORD CONDUCT:ALC (M) 12369 Poway Rd, Poway Keeping the Peace Since 1850 Category Arrests DUI 1 Felony 3 Misdemeanor 9 Total 13 Category Cases Felony 8 Misdemeanor 3 Total 11 Lon Nguyen, Lieutenant Poway Station Captain Nancy Blanco, Poway Station Keeping the Peace Since 1850 August 21, 2023 TO:Chris Hazeltine, City Manager City of Poway FROM:Lon Nguyen, Lieutenant Poway Station WEEKLY ACTIVITY REPORT FOR 8/11/2023 - 8/17/2023 San Diego County Sheriff's Department Post Office Box 939062 - San Diego, CA 92193-9062 Kelly A. Martinez, Sheriff Arrested Name Violations Arrest Location 08/11/2023 DONOVAN, DONIEL 11377 (A) HS - POSSESS CONTROLLED SUBSTANCE (M); 11550 (A) HS - USE/UNDER INFL OF CONTROLLED SUBS (M) 12636 Poway Rd,, Poway 08/11/2023 THOMAS, RAISA 32.303 (A) CO - SOCIAL HOST - FAIL TO PREVENT ALCOHOL CONSUMPTION BY MINOR (M) 12841 Shady Oak Ct, Poway 08/12/2023 MARTINEZ, JESSE 647 (F) PC - DISORD CONDUCT:ALC (M)Midland Rd At Edgemoore, Poway 08/15/2023 GRADY, BERNICE 11364(A) HS - POSS CONTROLLED SUBS PARAPHERNALIA (M); 459.5 PC - SHOPLIFTING (M); 530.5 (c)(1) PC - POSSESS PERSONAL IDENTIFYING INFO WITH INTENT TO DEFRAUD (M) 13440 Poway Rd, Poway 08/15/2023 ZENKUS, CHRISTOPHER 368 (B)(1) PC - CAUSE HARM/DEATH OF ELDER /DEPENDENT ADULT (F); 148 (A)(1) PC - OBSTRUCT/RESIST PEACE OFCR/EMER MED TECH (M); 243 (A) PC - BATTERY ON PERSON (M) 16309 Summer Sage, Poway 08/16/2023 HANSEN, DAVID 11550 (A) HS - USE/UNDER INFL OF CONTROLLED SUBS (M) 12556 Oak Knoll Rd, Poway 08/16/2023 CASTANEDA, JULIO 4000 (A)(1) VC - EXPIRED REGISTRATION (I); 14601.2 (A) VC - DRIV W/LIC SUSP/REV W/PRIOR DUI CONV (M) 13395 Poway Rd, Us Bank, Poway Keeping the Peace Since 1850 Category Arrests DUI 4 Felony 1 Misdemeanor 6 Total 11 Category Cases Felony 5 Misdemeanor 3 Total 8 Lon Nguyen, Lieutenant Poway Station Captain Nancy Blanco, Poway Station Keeping the Peace Since 1850